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Home My WebLink AboutCD-6-99 ,~ y ..~ THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # C-I 2- Po Res. #('") 'PA -SO - 99 By-law # 1'9-/ t:) Date: January 18,1999 Report #: CD-6-99 Subject: APPOINTMENT OF LOW-LEVEL RADIOACTIVE WASTE COMMITTEE it is respectfully recommended to Council: 1. THAT Report CD-6-99 be received; 2. THAT Council appoint six individuals to the Low-Level Radioactive Waste Committee; 3. THAT all applicants be advised of Council's decision and thanked for their interest in this matter- FORTHWITH; and 4. THAT the by-law attached to Report CD-6-99 as Schedule" A" be passed to authorize the Mayor and Municipal Clerk to execute the Standard Grant or Contribution Agreement on behalf of the Muncipality of Clarington. BACKGROUND At a special Council meeting held on November 23, 1998, Council received a presentation from Peter Brown and David McCauley, Natural Resources Canada regarding the storage of low-level radioactive waste material at the Port Granby site. Following the presentation, the following resolution was passed: " THAT the Chief Administrative Officer and appropriate staff meet with the Ministry of Natural Resources in order to establish a contract for the hiring of a contractor and a contract for establishing a local advisory committee to address the issue of the Port Granby low-level radioactive waste storage and report back to Council." A meeting was held on December 17, 1998 between Dave McCauley, the Chief Administrative Officer and the Municipal Clerk. It was detennined that the contractor who will be hired will carry out a study examining options, at a conceptual level, for the development of a long-tenn storage facility within the municipality. The study will address such issues as facility siting and design, waste volumes and types, and potential land uses. I!.d .~ ~'. .'(" Report CD-6-99 - 2- January 18, 1999 In order to provide direction to the contractor and to assist in the performance of the task by providing public input on the options under review, it has been decided to establish a local advisory committee. In 1996, the Port Granby Monitoring Committee, consisting of six individuals, was reestablished to carry on the work completed by previous community liaison groups. This committee worked well together and it is recommended that the new committee be comprised of six individuals also. Initially, it is suggested that the Committee meet on a weekly basis. An advertisement was placed in the local newspapers on December 30, 1998 and January 6, 1999 advising that applications for positions on the Committee would be received until January 13, 1999. These applications will be distributed to members of Committee at 4:30 p.m., January 13. It is recommended that the Committee be appointed forthwith at the GPA meeting of January 18, with an anticipated date of January 20,1999 for the first Committee meeting. Natural Resources Canada has indicated that they will participate in the committee meetings, but not lead the process. During the initial meeting, an orientation will be provided by representatives of the Federal Government. According to Natural Resources Canada, it is anticipated that a Request for Proposal will be issued mid-February, with the final report of the Committee being submitted to Council by June 1999. The Municipality's role in this process is administrative, ie, preparation of agendas, setting up of meeting rooms, recording and distribution of minutes, etc. In order to assist with travel and administrative costs associated with this function, the Federal Government will contribute a maximum of $15,000. No per diems or staff time are covered by the Federal Government. A copy of the" Standard Grant or Contribution Agreement" is attached as Schedule" A". It is recommended that the necessary by-law be passed authorizing the Clerk to execute this agreement on behalf of the Municipality. Reviewed by o y a.JLf2.- ~ Franklin Wu, M.C.l.P., R.P.P. Chief Administrative Officer Enc /1..9 I,~ Natural Resources Canada Ressources nalurelles Canada STANDARD GRANT OR CONTRIBUTION AGREEMENT ACCORD STANDARD DE SUBVENTION OU DE CONTRIBUTION Name of Recipient - Nom du bEine1iciaire I GRANT .........>i ,yjrxlJ Appendix D Municipality of Clarington I >1 I!<UN' :::'::: I x Appendice '~>>I Address of Recipient - Adresse du beneficiaire 40 Temperance Street Bowmanville, Ontario L1C 3A6 Maximum Amount in Canadian Currency ~ $15,000 Mantant maximum en dollars canadiens Effective Date and Duration of the Agreement ~ January 1, 1999 June 30, 1999 Date d'entree en vigueur et duree de l'Accord - Purpose of Grant or Contribution (Describe activity being funded and explain how the activity relates to NRCan objectives) Objet de la subvention au de la contribution fOecrire J'act/vitti: financee et expliquer comment certe aerivita peur contribuer aux objectifs de RNCan) To contribute toward the cost of representatives of the Municipality of Clarington participating in discussions with Natural Resources Canada on the development of a locally-proposed option(s) for managing local historic wastes. Eligible Costs !The reimbursable PST/GST costs must be net of any tax rebate I CoOts admissibles (Las couts remboursablas de la TVP/TP$ doivant etre nets de tout credit de taxe) Eligib le costs include travel and administrative costs to a maximum of $15,000. Payment Schedule Ilnclude annual payment schedule and, where applicable, holdback percentage or amount and conditions for release of holdback) Ventilation des versements (Inclure une ventilation des versements annuels at Ie cas echeant, Ie pourcentage ou montant de la retenue et les conditions pour son rel6chemenr) Following receipt of a claim, acceptable to the Minister, for payment of eligible costs paid by the Proponent, accompanied by cop ies of invoices, vouchers and any other docwnents that the Minister may require, Canada shall pay its contribution towards the eligible cos ts of the project. The Proponent shall submi t claims for payment at least on a quarterly basis and not more frequent than on a monthly basis. The Recipient is requested to submit a financial statement (including revenues and expenditures) on the following dates: Le benetlciaire doit soumettre un rapport financier lincluant les revenus et les depensesl aux dates suivantes: Final statement of expenditures is required no later than July 31, 1999. Miscellaneous Provisions IWhere applicable, include specmc provisions relating to offjcial languages, repayable eoneribution policy, acknowledgement of Modalites diverses financial support and government decreed economical or political sanctionsJ fLe cas echeane, inelure les dispositions a I'egard des langues officielles, de la politique sur 1ft remboursement de I'aide financifue, de la reconnaissance de I'aide financiere, et des sanctions economiques ou pOlitiques decrerees par Ie gouvernemenr) Invoices are to be submitted to: Brenda 0' Connell , Administrative Officer Energy Resources Branch Natural Resources Canada 580 Booth Street, Ottawa, Ontario, K1A OE4 Acknowledgement and Signatures - Reconnaissance et signatures The recipient hereby acknowledges having read the above terms and Le bemHiciaire reconnalt avoir lu les modalites stipulees ci-dessus et a I'endos conditions and those contained in the back of this Agreement or in de cet Accord au dans tous les autres appendices a cet Accord, et les accepte any appendix to this Agreement. and accepts all of these terms and comme faisant partie de cet Accord. conditions as part of this Agreement. Signed on behalf of Recipient - Signata ire du beneficia ire Signed on behalf of NRCan - Signataire de RNCan ~ ..-, , /"--x~ 4-i-J F7) ... -~ ~ '-----" OR D.WHUAtJ Title of Authorized icer-Titre de l'agent mandate Date DG, Energy Resources Branch Ma or Title of Authorized Officer-Titre de I'agent mandate Date Municipal Clerk COPY 1 and 2 Return to NRCan COPIES 1 et 2 Retourner la NRCan COPY 3 Recipient COPIE 3 Beneficiaire RES-957 195-04) I j 1 Schedule" A" . MUNICIPALITY OF ClARINGTON BY-LAW 99- being a by-law to authorize a Standard Grant or Contribution Agreement with Natural Resources Canada THE CORPORATION OF THE MUNCIPALlTY OF ClARINGTON HEREBY ENACTS AS FOllOWS: 1. THAT the Mayor and Municipal Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the corporation seal, a Standard Grant or Contribution Agreement with Natural Resources Canada. 2. THAT the Standard Grant or Contribution Agreement attached hereto as Schedule" A" forms part of this by-law. By-law read a first and second time this 25th day of January 1999. By-law read a third time and finally passed this 25th day of January 1999. MAYOR MUNICIPAL CLERK I .) J