HomeMy WebLinkAboutCOD-006-07
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
March 26th, 2007
GPA-,)/J-07
Report #: COD-006-07
File#_
By-law #
Subject:
CO-OPERATIVE TENDER T-220-2006, SUPPLY, RETREADING,
REPAIR & DISPOSAL OF TIRES AND TUBES
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-006-07 be received;
2. THAT Tirecraft Commercial Inc., Oshawa with a bid price in the amount of $30,773.96
per year (excluding GST), meeting all terms, conditions and specifications of the Co-
operative Tender T-220-2006 be awarded the contract to supply, retread, repair and
dispose of tires and tubes for the requirements of the Municipality of Clarington for a one
year term;
3. THAT pending satisfactory service and pricing, the contract be renewed for the second
through fifth year; and
4. THAT the funds required be drawn from the Department of Operations various current
operating accounts.
Submitted by:
e Marano, H.B.Sc., C.M.O.
Director of orporate Services
ReViewedbO ~~
Franklin Wu,
Chief Administrative Officer
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REPORT NO.: COD-006-07 PAGE 2 OF 3
BACKGROUND AND COMMENT
The Regional Municipality of Durham, acted as the host agency for the calling of Co-operative
Tender #T-220-2006 for the supply, retreading, repair and disposal of tires and tubes as
required by the Regional Municipality of Durham, the Cities of Oshawa and Pickering, the
Towns of Ajax and Whitby and the Municipality of Clarington. Four (4) bids were received of
which two (2) were non-compliant.
Subsequently, the compliant bids were received and tabulated as per the attached bid
summary, marked Schedule “A”. The pricing is firm for the first year and may be extended for
up to an additional four years subject to satisfactory pricing and service.
A discount of 2% was offered by Tirecraft should all participants award to one vendor. It is the
recommendation of the Durham Co-op that participating Agencies award this contract to
Tirecraft
The required funds will be drawn from the respective years operating budget allocation for tires
from which there are adequate funds available.
After further review and analysis of the bids by the Purchasing, it is recommended that Tirecraft
Commercial Inc., Oshawa be recommended for the contract for the supply, retread, repair and
disposal of tires and tubes, as required by the Municipality of Clarington. It is further
recommended that pending satisfactory service and pricing the contract be extended for up to a
maximum of four additional years based upon satisfactory pricing and service.
The subject firm has previously provided satisfactory service for the Municipality of Clarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
J:\REPORTS TO CLERKS\GPA Reports\Corporate Services GPA (COD)\COD-006-07 Co-Op Tires.doc
Municipality of Clarington
SCHEDULE “A”
BID SUMMARY
CO-OPERATIVE TENDER T-220-2006
SUPPLY, RETREAD, REPAIR & DISPOSAL
OF TIRES & TUBES
Tirecraft
Tirecraft w/ 2% discount Bridgestone
Region of Durham $239,294.00
$ 234,508.12 n/a
Whitby $79,909.00
$ 78,310.82 n/a
Ajax $ 28,693.42
$29,279.00 n/a
Clarington $31,402.00
$ 30,773.96 n/a
Oshawa $66,766.00
$ 65,430.68 n/a
Pickering $ 56,003.08
$57,146.00 n/a
Additional Dis
2% n/a n/a
Durham Transit East $71,258.40
$206,028.00 $ 493,720.08
Durham Transit West $192,090.78
$196,011.00 n/a
Transit Lease
n/a n/a n/a
combined