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HomeMy WebLinkAbout03/05/2007 C:~f1!mgron General Purpose and Administration Committee Minutes March 5, 2007 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 5, 2007 at 9:30 a.m., in the Council Chambers. ROll CAll Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Director, Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Clerk II, B. Boffey Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Novak indicated that she would be stating a pecuniary interest with respect to Report PSD-030-07. MINUTES Resolution #GPA-162-07 Moved by Councillor Novak, seconded by Councillor Foster THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 19, 2007 be approved, as amended. CARRIED AS AMENDED (SEE FOllOWING AMENDING MOTION) General Purpose and Administration Committee Minutes March 5, 2007 Resolution #GPA-163-07 Moved by Councillor Hooper, seconded by Councillor Novak THAT Councillor Hooper's statement of pecuniary interest on page 4 be amended to remove "area" and replace it with "downtown core" so that it reads "as he owns property in the downtown core". CARRIED The foregoing resolution #GPA-162-09 was then put to a vote and CARRIED AS AMENDED. PRESENTATION There were no presentations. DELEGATIONS Harold Sellers, Oak Ridges Trail Association, a non-profit organization appeared before the Committee seeking financial support for the Moraine for Life Adventure Relay and Scavenger Hunt Fundraising Event scheduled for June 16 and 17,2006. Mr. Sellers provided an overview on the Oak Ridges Trail, advising that the landform is 260 kilometres, close to millions of residents, plays an important water and recreation resource, ensures a clean, safe habitat for many species of birds, animal and plants and provides economic input to businesses and the community. Mr. Sellers stated their organization is supported by volunteers who have a mandate to develop the Moraine for Life Adventure Relay and Scavenger Hunt Fundraising Event in order to educate the public and encourage trail use for a healthy lifestyle. Two weeks prior to the Moraine for Life Adventure Relay, there will be an on-line, internet based scavenger hunt intended to endorse awareness of the Oak Ridges Moraine. In closing, Mr. Sellers stated support from the Municipality of Clarington in the amount of $2,000.00 would be appreciated and advised these events would bring exposure to Clarington's attractions, services and businesses through broad media coverage, as well as the potential for return visitors to the area. Robert Banik, CAW Legal Services, appeared before Committee on behalf of Doug Hoogeboom and family. Mr. Banik stated his client has been monitoring the situation and vehicular traffic continues to cross over onto his property from the parking area without using the proper driveway and that dust continues to be generated by traffic in the gravel parking lot. Mr. Banik stated that his client has concerns with the recommendations in Report PSD-030-07 including: to erect a two metre high privacy fence, the future development of the property once the fence was built, and the slope of the land causing excessive ponding. Mr. Banik stated his client feels a two metre high fence is not high enough because the angle of car headlights would shine over a fence of this height and requested a closed fence at least eight feet in height be erected. Mr. Banik stated his client has concerns that once the fence is erected, the future - 2 - General Purpose and Administration Committee Minutes March 5, 2007 development of the property would become a permanent parking area, resulting in potential loitering and inappropriate use. He further requested that proper lighting be installed. Mr. Banik stated that due to the parking lot not being properly maintained, excessive ponding onto his client's property will be compounded and requested that the site be paved and properly graded to allow for proper run off. Jim Richards appeared before the Committee with respect to Direct Election of Durham Regional Council Chair. Mr. Richards stated he has concerns that the Council of the Municipality of Clarington did not vote in favour of Bill 172. Mr. Richards stated his disappointment that the public did not have any input on this matter and requested that a public forum be held to seek the opinions of the residents of Clarington. Linda Gasser appeared before the Committee with respect to Direct Election of Durham Regional Council Chair. Ms. Gasser expressed her concerns that the Council of the Municipality of Clarington did not vote in favour of Bill 172 without consulting the public first. Ms. Gasser requested that an advertised public meeting be held to gain input from the residents of Clarington and interested stakeholders. As well she requested that the CAO's office research information surrounding the current system of selecting the Regional Chair including details from the Regions of Halton and Waterloo. Resolution #GPA-164-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT the agenda be altered to include Bryce Jordan, Robert Hann and Sally Thurlow to the list of delegations. CARRIED Sally Thurlow appeared before the Committee with respect to Direct Election of Durham Regional Council Chair. Ms. Thurlow stated she has concerns that the Council of the Municipality of Clarington did not vote in favour of Bill 172 and requested that a public forum be held in order to gain input from the residents of Clarington. Further she recommended that consideration be given to developing a list of skill sets and qualifications necessary for the position. Elizabeth Kelly, Halloway Holdings Limited (Valient Property Management) representing Bryce Jordan, Sernas Group and Robert Hann, Halloway Holdings Limited appeared before the Committee with respect to Reports EGD-030-07 and PSD-032-07. Ms. Kelly, stated she was available on behalf of the applicant to answer any questions raised. - 3 - General Purpose and Administration Committee Minutes March 5, 2007 Councillor Novak chaired this portion of this meeting. PUBLIC MEETING (a) Subject: Application to Amend the Clarington Official Plan and Zoning By-law 84-63 Susan Woodley PSD-027 -07 Applicant: Report: Glen Ferguson, Junior Planner, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-027-07. No one spoke in opposition to or support of Report PSD-027-07. Glenn Genge, D.G. Biddle & Associates Ltd., appeared before the Committee on behalf of the applicant. Mr. Genge stated his client has proposed to convert the existing residence into a law practice. Mr. Genge stated he has reviewed the application and feels this conversion would be an appropriate use for downtown Bowmanville, is in compliance with all provincial policies, and that the official plan and zoning would need to be amended in order for this conversion to occur. Mr. Genge stated that the application does not propose an expansion and that the applicant would be the owner and operator of the law practice. (b) Subject: Application to Amend the Clarington Official Plan and Zoning By-law 84-63 1377019 Ontario Inc. (Abe's Auto Recycling) PSD-028-07 Applicant: Report: Bob Russell, Planner, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-028-07. Jeff Hroncick, Triad Metals International appeared before the Committee to speak in support of Report PSD-028-07. Mr. Hroncick stated they would be working together with the applicant on developing the rail system. Libby Racansky appeared before the Committee and stated she is not in opposition of the application, but sought clarification that Solina Road currently exists within the Courtice area. David Crome, Director of Planning confirmed this was the case. Ms. Racansky questioned whether a link to Highway 407 could potentially run through the area and indicated she has concerns that the property may look unappealing from Highway 401. Glenn Genge, D.G. Biddle & Associates, appeared before the Committee on behalf of the applicant to answer any questions. Mr. Genge stated the purpose of the application was to permit the relocation of an existing auto recycling operation on Concession Road 3 to this location. Mr. Genge stated the auto salvaging operation was not typical because - 4 - General Purpose and Administration Committee Minutes March 5, 2007 it stored all auto parts inside buildings and that outside storage would be used as a holding area for automobiles waiting to be disassembled. Mr. Genge stated there is a shredding operation on site which would hasten the exit of automobiles on site. He confirmed that significant screening could be installed if it is determined that the natural landscape is inadequate. He also confirmed that any noise in excess of the Ministry of the Environment's acceptable standards would be remediated. PLANNING SERVICES DEPARTMENT REZONING AND OFFICIAL PLAN AMENDMENT TO PERMIT A CHANGE IN USE FROM A SINGLE-DETACHED DWELLING TO A PROFESSIONAL OFFICE APPLICANT: SUSAN WOODLEY Resolution #GPA-165-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report PSD-027-07 be received; THAT the application to amend the Official Plan and Zoning By-law submitted by Susan Woodley be referred back to staff; and, THAT all interested parties listed in Report PSD-027 -07 and any delegations be advised of Council's decision. CARRIED CLARINGTON OFFICIAL PLAN AMENDMENT APPLICATION AND ZONING BY-LAW AMENDMENT APPLICATION TO PERMIT AN AUTOMOTIVE SALVAGING/RECYCLING OPERATION WITH SCREENED OUTDOOR STORAGE APPLICANT: 1377019 ONTARIO INC. (ABE'S AUTO RECYCLING) Resolution #GPA-166-07 Moved by Councillor Foster, seconded by Mayor Abernethy THAT Report PSD-028-07 be received; THAT the application to amend the Clarington Official Plan and the application to amend the Zoning By-law be referred back to staff for further processing and the preparation of a subsequent report following the receipt of the outstanding agency comments; and THAT all interested parties listed in Report PSD-028-07 and any delegations be advised of Council's decision. CARRIED - 5 - General Purpose and Administration Committee Minutes March 5, 2007 Resolution #GPA-167-07 Moved by Mayor Abernethy, seconded by Councillor Foster THAT item (3) PSD-030-07 be considered at the end of the Planning Services Section of the Agenda. CARRIED MUNICIPAL ROSTER OF CONSULTANTS FOR THE PREPARATION OF ENVIRONMENTAL IMPACT STUDIES Resolution #GPA-168-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-031-07 be received; THAT the termination date for the Roster of Consultants for the Preparation of Environmental Impact Studies, as indicated in Attachment 3 to Report PSD-067-04, be extended to June 30, 2008; THAT the modifications to the EIS Guidelines (Attachment 2 to Report PSD-067-04) be approved; THAT the Purchasing By-Law 2006-127 be waived; and THAT all interested parties listed in Report PSD-031-07 and any delegation be advised of Council's decision. CARRIED IMPLEMENTATION OF PRINCIPLES OF UNDERSTANDING WITH HALLOWAY HOLDINGS LIMITED: TRANSFER OF CERTAIN RESERVES Resolution #GPA-169-07 Moved by Councillor Foster, seconded by Councillor Trim THAT Council receive and approve Report PSD-032-07; THAT Council pass a by-law declaring the lands shown as Parts 2, 3,4, 5 and 6 on Reference Plan 40R-24257 to be surplus (Attachment 4 to Report PSD-032-07); - 6 - General Purpose and Administration Committee Minutes March 5, 2007 THAT subject to Recommendation 4, after notice is given to the public pursuant to By- law 95-22 of the proposed sale of Parts 2, 3, 4, 5 and 6 on Reference Plan 40R-24257 to Halloway Holdings Limited for a nominal consideration, Council pass a by-law to authorize the Mayor and Municipal Clerk on behalf of the Municipality of Clarington to execute the transfer of Parts 2, 3,4, 5 and 6 on Reference Plan 40R-24257 to Halloway Holdings Limited for a nominal consideration (Attachment 5 to Report PSD-032-07); THAT Staff and the Municipality's solicitor be directed to complete the transfer referred to in Recommendation 3 after the payment referred to in paragraph 8 of the Principles of Understanding dated March 1, 2006 between the Municipality of Clarington and Halloway Holdings Limited ("Halloway Principles") has been made to the Municipality in accordance with the aforesaid paragraph 8; and THAT Staff and the Municipality's Solicitor be authorized to take all necessary actions to implement the intent of paragraphs 8 and 10 of the Halloway Principles. CARRIED Councillor Novak indicated she has a pecuniary interest with respect to Report PSD-030-07 as the applicant is a client of the insurance firm for which she works. Councillor Novak vacated her chair and refrained from discussions and voting on this matter. Mayor Abernethy chaired this portion of the meeting. REZONING APPLICATION TO PERMIT TEMPORARY PARKING LOT APPLICANT: GERR HOLDINGS LIMITED Resolution #GPA-170-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-030-07 be received; THAT the rezoning application submitted by Gerr Holdings Limited be approved and that the Zoning By-law Amendment attached to Report PSD-030-07 be adopted by Council; and, THAT all interested parties listed in Report PSD-030-07 and any delegations be advised of Council's decision. CARRIED - 7 - General Purpose and Administration Committee Minutes March 5, 2007 Resolution #GPA-171-07 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT the Committee recess for 5 minutes. CARRIED The meeting reconvened at 11: 15 a.m. Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT PROPOSAL TO CLOSE AND CONVEY A ROAD ALLOWANCE SITUATED IN LOT 28, CONCESSION 5, FORMER TOWNSHIP OF CLARKE Resolution #GPA-172-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report EGD-028-07 be received; THAT Council authorize the publication of a notice of application that the Municipality intends to pass a by-law to close that part of the road allowance situated in Lot 28, Concession 5, Former Township of Clarke, pursuant to section 34 of the Municipal Act and By-Law No. 95-22 and that the subject road allowance (Attachment No. 1 to Report EGD-028-07) be declared surplus; THAT when Section 34 of the Municipal Act and By-Law No. 95-22 have been complied with and subject to Council's consideration of any representations made at the public meeting respecting the passing of by-laws authorizing the closure of the subject lands as a public highway, declaring the subject lands to be surplus, and authorizing its conveyance to the applicant, Council pass the necessary by-laws to implement this report; THAT the applicant pay all legal, advertising, appraisal and land costs associated with this transaction; and THAT Mr. Dennis D. Ebbs be advised of Council's decision. CARRIED - 8 - General Purpose and Administration Committee Minutes March 5, 2007 WILLIAM WATSON INVESTMENTS LIMITED, COURTICE, DEV 78-011, 'CERTIFICATE OF COMPLETION' AND 'CERTIFICATE OF ACCEPTANCE', STORM DRAINAGE SYSTEM AND OTHER RELATED WORKS Resolution #GPA-173-07 Moved by Councillor Novak, seconded by Councillor Trim THAT Report EGD-029-07 be received; and THAT the Director of Engineering Services be authorized to issue a 'Certificate of Completion' and a 'Certificate of Acceptance' for the Works, which include a storm drainage system and other related Works. CARRIED PROPOSAL TO CLOSE PARTS 13 AND 15 ON PLAN 40R-16730 AS A PUBLIC HIGHWAY AND AUTHORIZE THEIR TRANSFER TO HALLOWAY HOLDINGS LIMITED Resolution #GPA-174-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report EGD-030-07 be received and approved; THAT subject to Council's consideration of any representations made at the public meeting to consider its intention to pass a by-law closing Parts 13 and 15 on Plan 40R- 16730 as a public highway, Council pass such a by-law (Attachment 2 to Report EGD-030-07); THAT subject to Council's consideration of any representations made at the public meeting respecting the passing of by-laws declaring Parts 13 and 15 on Plan 40R- 16730 to be surplus, Council pass a by-law declaring Parts 13 and 15 to be surplus (Attachment 3 to Report EGD-030-07); THAT Council pass a by-law authorizing the Mayor and Municipal Clerk on behalf of the Municipality of Clarington to execute a transfer Parts 13 and 15 on Plan 40R-16730 to Halloway Holdings Limited for a consideration of $940.00 (Attachment 4 to Report EGD-030-07); THAT the applicant pay the costs associated with the closure of Parts 13 and 15 on Plan 40R-16730 as a public highway and the costs of this transaction all as set out in Report EGD-030-07; - 9 - General Purpose and Administration Committee Minutes March 5, 2007 THAT Staff be authorized to take all necessary action to implement the intent of this report; and THAT Halloway Holdings Limited be advised of Council's decision CARRIED Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT 2006 WINTER REPORT Resolution #GPA-175-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report OPD-002-07 be received for information. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Robinson chaired this portion of the meeting. Skip Crosby, Community Service Coordinator, Municipality of Clarington, was in attendance to address any questions that Committee may have concerning the 2007 Municipal Grants. COMMUNITY SERVICES DEPARTMENT 2007 MUNICIPAL GRANTS Resolution #GPA-176-07 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report CSD-003-07 be received; THAT Council consider all submitted grant requests; and, THAT all applicants be advised of Council's decision. CARRIED (SEE FOLLOWING MOTIONS) - 10 - General Purpose and Administration Committee Minutes March 5, 2007 Resolution #GP A-177 -07 Moved by Councillor Foster, seconded by Councillor Novak THAT the Solina Hall Board be approved for a grant in the amount of $2,500.00. CARRIED Resolution #GPA-178-07 Moved by Councillor Foster, seconded by Mayor Abernethy THAT the Oak Ridges Trail Association be approved for a grant in the amount of $500.00. CARRIED Resolution #GPA-179-07 Moved by Councillor Trim, seconded by Councillor Foster THAT $10,000.00 be set aside in an unallocated grant account to be drawn on for grants approved during 2007. CARRIED HORTICULTURAL SOCIETIES Resolution #GPA-180-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT a grant in the amount of $500.00 be approved for each of the following Applications: #07-01 - Bowmanville Horticultural Society #07-03 - Courtice Horticultural Club #07 -06 - Newcastle Horticultural Society #07-09 - Orono Horticultural Society CARRIED - 11 - General Purpose and Administration Committee Minutes March 5, 2007 CLARINGTON FARMER'S MARKET Resolution #GPA-181-07 Moved by Councillor Foster, seconded by Councillor Novak THAT Application #07-02 - Clarington Farmer's Market, be approved for a grant in the amount of $500.00. CARRIED DURHAM CENTRAL AGRICULTURAL SOCIETY Resolution #GPA-182-07 Moved by Councillor Woo, seconded by Councillor Trim THAT Application #07-04 - Durham Central Agricultural Society, be approved for a grant in the amount of $1 ,000.00. CARRIED ECOLOGY GARDEN I BOWMANVILLE COMMUNITY ORGANIC GARDEN Resolution #GPA-183-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT Application #07-05 - Clarington Farmer's Market, be approved for a grant in the amount of $500.00. CARRIED NEWCASTLE SANTA CLAUS PARADE Resolution #GPA-184-07 Moved by Councillor Foster, seconded by Councillor Woo THAT Application #07-07 - Newcastle Santa Claus Parade, be approved for a grant in the amount of $2,000.00. CARRIED .12 . General Purpose and Administration Committee Minutes March 5, 2007 NEWCASTLE VILLAGE AND DISTRICT HISTORICAL SOCIETY Resolution #GPA-185-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Application #07-08 - Newcastle Village and District Historical Society, be approved for a grant in the amount of $1 ,500.00. CARRIED HAMPTON HALL BOARD Resolution #GPA-186-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT Application #07-10 - Hampton Hall Board, be approved for a grant in the amount of $2,500.00. CARRIED HAYDON COMMUNITY CENTRE Resolution #GPA-187-07 Moved by Councillor Foster, seconded by Councillor Novak THAT Application #07-11 - Haydon Community Centre, be approved for a grant in the amount of $2,500.00. CARRIED KENDAL COMMUNITY CENTRE Resolution #GPA-188-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Application #07-12 - Kendal Community Centre, be approved for a grant in the amount of $2,500.00. CARRIED - 13 - General Purpose and Administration Committee Minutes March 5, 2007 NEWCASTLE MEMORIAL ARENA MANAGEMENT BOARD Resolution #GPA-189-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Application #07-14 - Newcastle Memorial Arena Management Board, be approved for a grant in the amount of $5,000.00. CARRIED NEWTONVILLE COMMUNITY HALL Resolution #GPA-190-07 Moved by Councillor Trim, seconded by Councillor Foster THAT Application #07-15 - Newtonville Community Hall, be approved for a grant in the amount of $2,500.00. CARRIED ODDFELLOW AND REBEKAH CENTRE Resolution #GPA-191-07 Moved by Councillor Foster, seconded by Councillor Novak THAT Application #07-16 - Oddfellow and Rebekah Centre, for a grant in the amount of $2,000.00 be denied. MOTION LOST Resolution #GPA-192-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Application #07-16 - Oddfellow and Rebekah Centre, be approved for a grant in the amount of $2,000.00. MOTION LOST Resolution #GPA-193-07 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Application #07-16 - Oddfellow and Rebekah Centre, be approved for a grant in the amount of $1,000.00. CARRIED -14 - General Purpose and Administration Committee Minutes March 5, 2007 ORONO TOWN HALL BOARD Resolution #GPA-194-07 Moved by Councillor Trim, seconded by Councillor Novak THAT Application #07-17 - Orono Town Hall Board, be approved for a grant in the amount of $2,500.00. CARRIED TYRONE COMMUNITY CENTRE Resolution #GPA-195-07 Moved by Councillor Woo, seconded by Councillor Novak THAT Application #07-18 - Tyrone Community Centre, be approved for a grant in the amount of $2,500.00. CARRIED BOWMANVILLE I NEWCASTLE BASEBALL ASSOCIATION Resolution #GP A-196-07 Moved by Councillor Foster, seconded by Councillor Woo THAT Application #07-19 - Bowmanville / Newcastle Baseball Association, be approved for a grant in the amount of $1 ,000.00. CARRIED CADS DURHAM Resolution #GPA-197-07 Moved by Councillor Foster, seconded by Councillor Trim THAT Application #07-20 - CADS Durham, be approved for a grant in the amount of $500.00. CARRIED .15 . General Purpose and Administration Committee Minutes March 5, 2007 CLARINGTON BASEBALL CLUB Resolution #GPA-198-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Application #07-21 - Clarington Baseball Club, be approved for a grant in the amount of $500.00. MOTION LOST Resolution #GPA-199-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Application #07-21 - Clarington Baseball Club, be approved for a grant in the amount of $1 ,000.00. CARRIED CLARINGTON SWIM CLUB Resolution #GPA-200-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT Application #07-22 - Clarington Swim Club, be approved for a grant in the amount of $1 ,500.00. CARRIED COURTICE KIDS OF STEEL TRIATHLON Resolution #GPA-201-07 Moved by Councillor Hooper, seconded by Councillor Foster THAT Application #07-23 - Courtice Kids of Steel Triathlon, be approved for a grant in the amount of $1,000.00. CARRIED .16 . General Purpose and Administration Committee Minutes March 5, 2007 COURTICE PARKS BASEBALL AND SOFTBALL ASSOCIATION Resolution #GPA-202-07 Moved by Councillor Woo, seconded by Councillor Novak THAT Application #07-24 - Courtice Parks Baseball and Softball Association, be approved for a grant in the amount of $1 ,000.00. CARRIED NEWCASTLE FAMILY CONNECTION Resolution #GPA-203-07 Moved by Councillor Trim, seconded by Councillor Hooper THAT Application #07-25 - Newcastle Family Connection, be approved for a grant in the amount of $500.00. CARRIED NEWCASTLE SKATING CLUB Resolution #GPA-204-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Application #07-26 - Newcastle Skating Club, be approved for a grant in the amount of $1 ,500.00. CARRIED ORONO AMATEUR ATHLETIC ASSOCIATION Resolution #GPA-205-07 Moved by Councillor Trim, seconded by Mayor Abernethy THAT Application #07-27 - Orono Amateur Athletic Association, be approved for a grant in the amount of $2,500.00. CARRIED - 17 - General Purpose and Administration Committee Minutes March 5, 2007 ORONO FIGURE SKATING CLUB Resolution #GPA-206-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Application #07-28 - Orono Figure Skating Club, be approved for a grant in the amount of $1 ,500.00. CARRIED BEEN THERE - A PROJECT FOR AT RISK YOUTH Resolution #GPA-207-07 Moved by Councillor Woo, seconded by Mayor Abernethy THAT Application #07-29 - Been There - A Project For At Risk Youth, be approved for a grant in the amount of $1 ,000.00. MOTION LOST Resolution #GPA-208-07 Moved by Councillor Trim, seconded by Councillor Novak THAT Application #07-29 - Been There - A Project For At Risk Youth, be approved for a grant in the amount of $500.00. CARRIED BIG BROTHERS AND SISTERS OF CLARINGTON Resolution #GPA-209-07 Moved by Councillor Woo, seconded by Councillor Foster THAT Application #07-30 - Big Brothers and Sisters of Clarington, be approved for a grant in the amount of $2,000.00. CARRIED - 18 - General Purpose and Administration Committee Minutes March 5, 2007 BOWMANVILLE-CLARINGTON PERFORMING ARTS ASSOCIATION Resolution #GPA-21 0-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Application #07-31 - Bowmanville-Clarington Performing Arts Association, be approved for a grant in the amount of $500.00. CARRIED BOWMANVILLE NEW HORIZONS BAND Resolution #GPA-211-07 Moved by Councillor Foster, seconded by Councillor Novak THAT Application #07-32 - Bowmanville New Horizons Band, be approved for a grant in the amount of $500.00. CARRIED CANADIAN MENTAL HEALTH ASSOCIATION I DURHAM Resolution #GPA-212-07 Moved by Councillor Novak, seconded by Councillor Trim THAT Application #07-33 - Canadian Mental Health Association/Durham, for a grant in the amount of $2,000.00 be denied. MOTION LOST Resolution #GPA-213-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT Application #07-33 - Canadian Mental Health Association/Durham, be approved for a grant in the amount of $1 ,000.00. CARRIED - 19 - General Purpose and Administration Committee Minutes March 5, 2007 CANADIAN RED CROSS Resolution #GPA-214-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Application #07-34 - Canadian Red Cross, for a grant in the amount of $5,000.00 be denied. CARRIED CLARINGTON ARTS AND MUSIC FESTIVAL Resolution #GPA-215-07 Moved by Councillor Novak, seconded by Councillor Trim THAT Application #07-35 - Clarington Arts and Music Festival, be approved for a grant in the amount of $500.00. CARRIED CLARINGTON CONCERT BAND Resolution #GPA-216-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Application #07-36 - Clarington Concert Band be approved for a grant in the amount of $500.00. CARRIED CLARINGTON EAST FOOD BANK Resolution #GPA-217-07 Moved by Councillor Hooper, seconded by Councillor Woo THAT Application #07-37 - Clarington East Food Bank, be approved for a grant in the amount of $1 ,000.00. CARRIED - 20 - General Purpose and Administration Committee Minutes March 5, 2007 CLARINGTON FIDDLE CLUB Resolution #GPA-218-07 Moved by Councillor Novak, seconded by Mayor Abernethy THAT Application #07-38 - Clarington Fiddle Club, be approved for a grant in the amount of $500.00. CARRIED CONCERTS IN THE PARK (BOWMANVILLE) Resolution #GPA-219-07 Moved by Councillor Novak, seconded by Mayor Abernethy THAT Application #07-41 - Concerts in the Park (Bowmanville), be approved for a grant in the amount of $500.00. MOTION LOST Resolution #GPA-220-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Application #07-41 - Concerts in the Park (Bowmanville), be approved for a grant in the amount of $750.00. CARRIED MUSIC NIGHT IN THE PARK - NEWTONVILLE Resolution #GPA-221-07 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Application #07-48 - Music Night in the Park - Newtonville, be approved for a grant in the amount of $750.00. CARRIED - 21 - General Purpose and Administration Committee Minutes March 5, 2007 NEWCASTLE VILLAGE CONCERTS Resolution #GPA-222-07 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Application #07-49 - Newcastle Village Concerts, be approved for a grant in the amount of $750.00. CARRIED DRIFTWOOD THEATRE Resolution #GPA-223-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Application #07-42 - Driftwood Theatre, be approved for a grant in the amount of $500.00. CARRIED DURHAM REGION NON PROFIT HOUSING CORPORATION Resolution #GPA-224-07 Moved by Councillor Trim, seconded by Councillor Novak THAT Application #07-43 - Durham Region Non Profit Housing Corporation, for a grant in the amount of $5,000.00 be denied. CARRIED EPILEPSY DURHAM REGION Resolution #GPA-225-07 Moved by Councillor Trim, seconded by Councillor Foster THAT Application #07-44 - Epilepsy Durham Region, for a grant in the amount of $1,000.00 be denied. CARRIED - 22. General Purpose and Administration Committee Minutes March 5, 2007 KENDAL LIONS CLUB Resolution #GPA-226-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Application #07-45 - Kendal Lions Club, for a grant in the amount of $1 ,000.00 be denied. MOTION LOST Resolution #GPA-227-07 Moved by Councillor Trim, seconded by Mayor Abernethy THAT Application #07-45 - Kendal Lions Club, be approved for a one-time grant in the amount of $500.00. CARRIED LEARNING DISABILITIES ASSOCIATION OF PETERBOROUGH-CLARINGTON SERVICES Resolution #GPA-228-07 Moved by Councillor Trim, seconded by Councillor Hooper THAT Application #07-46 - Learning Disabilities Association of Peterborough-Clarington Services, grant in the amount of $1 ,500.00 be tabled in order to provide further information. WITHDRAWN Resolution #GPA-229-07 Moved by Councillor Foster, seconded by Mayor Abernethy THAT Application #07-46 - Learning Disabilities Association of Peterborough-Clarington Services, be approved for a grant in the amount of $750.00. CARRIED - 23. General Purpose and Administration Committee Minutes March 5, 2007 MITCHELL FRASER MEMORIAL SLO PITCH TOURNAMENT Resolution #GPA-230-07 Moved by Councillor Novak, seconded by Mayor Abernethy THAT Application #07-47 - Mitchell Fraser Memorial Slo Pitch Tournament, for a grant in the amount of $2,120.00 be denied. CARRIED ROCKY'S RIDE FOR DIABETES Resolution #GPA-231-07 Moved by Councillor Foster, seconded by Councillor Novak THAT Application #07-50 - Rocky's Ride for Diabetes, for a grant in the amount of $3,550.00 be denied. CARRIED TYRONE COMMUNITY HERALD NEWSLETTER Resolution #GPA-232-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Application #07-51 - Tyrone Community Herald Newsletter, for a grant in the amount of $600.00 be denied. CARRIED ORONO TOWN HALL BOARD Resolution #GPA-233-07 Moved by Mayor Abernethy, seconded by Councillor Trim THAT Application #07-17 - Orono Town Hall Board, grant in the amount of $2,500.00 be increased by an additional $500.00 to be allocated specifically for the 175th Orono Town Hall Board Anniversary. CARRIED .24. General Purpose and Administration Committee Minutes March 5, 2007 Resolution #GPA-234-07 Moved by Councillor Foster, seconded by Councillor Trim THAT review of the Municipal Grants Program be undertaken by staff for the 200B Municipal Grants. CARRIED Councillor Hooper chaired this portion of the meeting. Resolution #GPA-235-07 Moved by Councillor Foster, seconded by Mayor Abernethy THAT the Committee recess for 5 minutes. CARRIED The meeting reconvened at 12:30 p.m. CLERK'S DEPARTMENT ADULT ENTERTAINMENT BY-LAW Resolution #GPA-236-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report CLD-006-07 be received; and THAT the By-law attached to Report CLD-006-07 be forwarded to Council for approval. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT PURCHASING BY-LAW 2006-127 AMENDMENT Resolution #GPA-237-07 Moved by Councillor Trim, seconded by Councillor Novak THAT Report COD-00B-07 be received; - 25 - General Purpose and Administration Committee Minutes March 5, 2007 THAT By-law 2006-127 be amended as per Schedule "A" attached to Report COD-008-07; and THAT the amending By-law (Schedule A attached to Report COD-008-07) be forwarded to Council for approval. CARRIED RFP2006-13, PLAYGROUND EQUIPMENT Resolution #GPA-238-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-009-07 be received; and THAT Council confirm the award of the RFP2006-13, Playground Equipment in the amount of $70,754.71 to Recreation Play Systems, Waterloo, Ontario. CARRIED FINANCE DEPARTMENT COMRIF ASSISTANCE FOR MUNICIPAL ASSET MANAGEMENT Resolution #GPA-239-07 Moved by Councillor Trim, seconded by Councillor Foster THAT Report FND-005-07 be received; THAT Council authorize staff to enter, complete, and submit the necessary paperwork for the Asset Management Program (AMP) as administered by the COMRIF Joint Secretariat; THAT Council authorize staff to enter into a Contribution Agreement with the Province of Ontario when required by the COMRIF Joint Secretariat, with the appropriate By-Law being executed by the Mayor and Clerk; and THAT Council commits to provide its one-third funding contribution to the Asset Management Program consistent with the requirements of the overall COMRIF program at an estimated value of $13,675. CARRIED - 26 - General Purpose and Administration Committee Minutes March 5, 2007 CHIEF ADMINISTRATIVE OFFICE MAYOR'S COMPENSATION REVIEW - 2007 Resolution #GPA-240-07 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report ADM-002-07 be received for information; and THAT Staff bring forward a comprehensive by-law to consolidate the current compensation applicable for the prevailing term of Council inclusive of the 1/3 tax free allowance commitment as required under the Municipal Act, section 283 (7). CARRIED AS AMENDED (SEE FOLLOWING MOTION) Resolution #GPA-241-07 Moved by Councillor Trim, seconded by Councillor Novak THAT the foregoing resolution be amended by adding a new additional Section 2 as follows: 2. THAT the monthly rate of travel allowance for the Mayor be set at $850. CARRIED The foregoing resolution #GPA-240-07 was then put to a vote and CARRIED AS AMENDED. UNFINISHED BUSINESS Resolution #GPA-242-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT Harold Sellers, Oak Ridges Trail Association, be advised of the approval for a grant in the amount of $500.00. CARRIED Resolution #GPA-243-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT public meetings be held to gain input from the public and interested stakeholders concerning Direct Election of Durham Regional Council Chair. MOTION LOST - 27 - General Purpose and Administration Committee Minutes March 5, 2007 Resolution #GPA-244-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Jim Richards, Linda Gasser and Sally Thurlow be thanked for their delegations concerning Direct Election of Durham Regional Council Chair. CARRIED OTHER BUSINESS There was no other business introduced. ADJOURNMENT Resolution #GPA-245-07 Moved by Councillor Robinson, seconded by Councillor Novak THAT the meeting adjourn at 12:55 p.m. CARRIED / ,,:,,' /''-',.-L _""'>r// ,/ ~ / r~ ". DEPUTY C(ERK I I ~ - 28 -