HomeMy WebLinkAboutCOD-009-07
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, March 5th, 2007
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By-law #
Report #: COD-009-07 File #_
Subject:
RFP2006-13, PLAYGROUND EQUIPMENT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-009-07 be received for information; and
2. THAT Council confirm the award of the RFP2006-13, Playground Equipment in
the amount of $70,754.71 to Recreation Play Systems, Waterloo, Ontario.
Submitted by:
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Reviewed b~j.i // .. '~. L
Franklin Wu,
Chief Administrative Officer
arie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
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CORPORATION OF THE MUNICIPALITY OF ClARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COD-009-07
PAGE 2
BACKGROUND AND COMMENT
In November 2006, RFP2006-13 Playground Equipment was issued with the bids being
received as per Schedule "A" attached.
The proposals were evaluated on Play value, Safety, Durability, Appearance, Warranty
and Cost.
Subsequently after a complete review of the submission by both Operations and
Purchasing staff, an award was made to Recreation Play Systems, Waterloo, Ontario in
an amount of $70,754.31.
This was not brought to Council for Approval at the time of the award as it was felt that it
fell within the requirements of the Purchasing By-law to obtain Council approval for
purchases exceeding $75,000.00.
However because the limit for an RFP at $50,000 differs from the tender limit of $75,000
there was confusion in the application of the process.
This report is therefore being brought forward for information and for Council's
confirmation of the award to Recreation Play Systems.
A separate report #COD-008-07 is also being brought forward to Council recommending
that Purchasing By-law 2006-127 be amended to correct this inconsistency.
Attachments:
Attachment 1 - Schedule "A", RFP 2006-13 Bid Summary
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SCHEDULE "A"
BID SUMMARY
RFP2006-13
SUPPLY, DELIVERY AND INSTALLATION OF PLAYGROUND EQUIPMENT
VARIOUS LOCATIONS
BIDDER
TOTAL BID
EXCLUDING T
$70,727.35
$70,754.71
$128,592.71
$144,359.65
Belair Recreational
Paris, Ontario
Recreation Play Systems
Waterloo, Ontario
Little Tikes
Paris, Ontario
Henderson Recreation
Simcoe, Ontario