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Corporate Services
Report
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Report To: General Government Committee
Date of Meeting: June 18, 2018
Report Number: COD -023-18 Resolution: GG -361-18
File Number: CL2018-22 By-law Number:
Report Subject: Green Road and Boswell Drive/Clarington Blvd Roundabout
1. That Report COD -023-18 be received;
2. That Coco Paving Inc. with a total bid amount of $577,701.53 (Blended HST) being the
lowest compliant bidder meeting all terms, conditions and specifications of Tender
CL2018-22 be awarded the contract for the Green Road and Boswell Drive/Clarington
Blvd Roundabout project as required by the Engineering Services Department;
3. That the funds required for this project in the amount of $742,600.00 (Blended HST)
which includes the construction cost of $577,701.53 (Blended HST) and other related
costs such as design, inspection, contract administration, materials testing and
contingencies of $164,898.47 (Blended HST) be funded as follows:
Green Road & Boswell Drive
Intersection Improvements (2017) 110-32-335-83276-7401 $ 90,000.00
Green Road & Boswell Drive
Intersection Improvements (2018) 110-32-335-83276-7401 $465,800.00
Green Road & Boswell Drive
Intersection Improvements (2018) 110-32-335-83276-7402 $ 4,100.00
(Region Recovery)
Green Road & Boswell Drive
Intersection Improvements (2018) 110-32-335-83276-7403 $182,700.00
(Developer Recovery)
As approved in the 2018 budget, this project includes a cost sharing arrangement with a
local developer. Staff are currently finalizing the terms of the cost sharing agreement
with the developer. The contract award is subject to the Municipality securing funding
for the developer portion of the contract
Municipality of Clarington Page 2
Resort COD -023-18
4. That the contract award be subject to the Municipality securing funding for the
developer portion of the contract; and
5. That all interested parties listed in Report COD -023-18 and any delegations be advised
by the Corporate Services Department of Council's decision regarding the award.
Municipality of Clarington
Resort COD -023-18
Report Overview
To request authorization from Council to award the contract for the completion of the
roundabouts on Green Road at Boswell Drive and Clarington Blvd as required by the
Municipality of Clarington's Engineering Services Department.
1. Background
Page 3
1.1 Tender specifications were prepared by the Engineering Services Department and
CIMA and provided to the Purchasing Services Division.
1.2 Tender CL2018-22 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website.
Seventeen (17) companies downloaded the document.
1.3 The Tender closed May 28, 2018.
2. Analysis
2.1 Seven (7) bids were received in response to the tender call. The Bids were reviewed
and tabulated by the Purchasing Services Division (see Attachment 1). All submission
received were deemed compliant.
2.2 The results were forwarded to the Engineering Services Department for their review and
consideration.
2.3 After review and analysis of the submissions by the Engineering Services Department
and the Purchasing Services Division, it was mutually agreed that the low bidder, Coco
Paving Inc. be recommended for the award of contract CL2018-22.
2.4 Coco Paving Inc. has successfully completed work for the Municipality in the past.
3. Financial
3.1 The funds required far this project in the amount of $742,600.04 (Blended HST) which
includes the construction cost of $577,701.53 (Blended HST) and other related costs
such as design, inspection, contract administration, materials testing and contingencies
of $164,898.47 (Blended HST) will be funded as follows:
Green Road & Boswell Drive
Intersection Improvements (2017) 110-32-335-83276-7401 $ 90,000.00
Municipality of Clarington
Resort COD -023-18
Green Road & Boswell Drive
Intersection Improvements (2018) 110-32-335-83276-7401 $465,800.00
Green Road & Boswell Drive
Intersection Improvements (2018) 110-32-335-83276-7402 $ 4,100.00
(Region Recovery)
Green Road & Boswell Drive
Intersection Improvements (2018) 110-32-335-83276-7403 $182,700.00
(Developer Recovery)
Page 4
3.2 As approved in the 2018 budget, this project includes a cost sharing arrangement with a
local developer. Staff are currently finalizing the terms of the cost sharing agreement
with the developer. The contract award is subject to the Municipality securing funding
for the developer portion of the contract.
4. Concurrence
This report has been reviewed by the Director of Engineering Services who concurs with
the recommendations.
5. Conclusion
It is respectfully recommended that Coco Paving Inc. being the lowest compliant bid be
awarded the contract for Green Road and Boswell Drive and Clarington Blvd Roundabout
to be completed in accordance to all terms, conditions, specifications and drawings of
Tender CL2018-22.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitte y Reviewed by'
Marie Marano, H.B. Sc., C.M.O. Andrew C. Allison, B. Comm, LL.B.
Director of Corporate Services Chief Administrative Officer
Nancyaylo , BB , CPA, CA.
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@lcarington.net
Municipality of Clarington
Attachment 1 to
Report COD -023-18
CL2018-22 Green Road and Boswell Drive/ Clarington Blvd
Roundabout
Bid Summary
Bidder
Total Bid
(including HST)
Total Bid
(Blended HST)
Coco Paving Inc.
$624,072.20
$577,701.53
Hard -Co Construction Ltd.
$665,012.46
$615,599.80
Aloia Bros Concrete
$718,503.43
$665,116.21
Elirpa Construction & Materials
$744,506.10
$689,186.79
Blackstone Paving & Construction Ltd.
$817,787.89
$757,023.50
Dig -Con International Ltd.
$1,230,879.90
$1,139,421.39
Brenan Paving & Construction Ltd.
$1,314,165.71
$1,216,518.77