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HomeMy WebLinkAbout06/18/2018Final C141llgC0Il General Government Committee Agenda Date: June 18, 2018 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Samantha Gray, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at .>gray(o)_clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net CIarington General Government Committee Agenda Date: June 18, 2018 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction Members of Committee are encouraged to provide the Clerk's Department, in advance of the meeting, a copy of any motion the Member is intending to introduce, (preferably electronic) such that staff could have sufficient time to share the motion with all Members prior to the meeting. 3 Adopt the Agenda 4 Declaration of Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 May 28 Minutes of a Regular Meeting of May 28, 2018 Page 7 Minutes 7 Delegations 7.1 Andrew Clowes, Regarding Traffic Concerns on Old Scugog Road 7.2 David Veenstra, St. Marys Cement Community Relations Committee Co -Chair; Ruben Plaza, Corporate Environmental Manager, St. Marys Cement; and Ernie Hamilton, Quarry Manager, St. Marys Cement Regarding the St. Marys Cement Community Relations Committee Annual Report 7.3 Elizabeth Pierce, Catholic Family Services of Durham, Regarding The Hope of Durham Region Capital Initiative 7.4 Scott Parnell, General Manager, Canadian Nuclear Laboratories, Regarding An update on the cleanup of historic low-level radioactive waste currently underway in Port Granby 7.5 Jordan McCormack, Allison Ridding and Emily Allison, Regarding a Rainbow Crosswalk in Clarington 7.6 David Staines, Territory sales Representative, LED Roadway Lighting, Regarding Report COD -025-18 Streetlight LED Replacement Turnkey Program Page 2 CIarington General Government Committee Agenda Date: June 18, 2018 Time: 9:30 AM Place: Council Chambers 8 Communications - Receive for Information 8.1 Newcastle Minutes of the Newcastle Business Improvement Authority BIA Minutes dated April 12, 2018 8.2 Newcastle Hall Board Minutes 8.3 Energy from Waste Minutes 8.4 Active Transportation Minutes 8.5 GRCA Minutes 8.6 St. Mary's Cement Community Relations Committee Minutes of the Newcastle Community Hall Board dated March 20, 2018 and April 17, 2018 Page 22 Page 25 Minutes of the Energy from Waste — Waste Management Page 32 Advisory Committee dated November 23, 2017 and March 1, 2018 Minutes of the Active Transportation and Safe Roads Page 43 Advisory Committee dated May 24, 2018 Minutes of the Ganaraska Region Conservation Authority Page 47 dated May 17, 2018 St. Mary's Cement Community Relations Committee Annual Report 9 Communications — Direction 9.1 Alexander Alexander Harras, Manager of Legislative Services/Deputy Page 50 Harras, Town of Clerk, Town of Ajax, Regarding Red Light Cameras Ajax (Motion to Refer Correspondence to the Director Engineering) Page 3 CIarington General Government Committee Agenda Date: June 18, 2018 Time: 9:30 AM Place: Council Chambers 9.2 Alexander Alexander Harras, Manager of Legislative Services/Deputy Page 52 Harras, Town of Clerk, Town of Ajax, Regarding Automated Speed Ajax Enforcement (Motion to Refer Correspondence to the Director Engineering) 9.3 Don Mitchell, Don Mitchell, Mayor, Town of Whitby, Regarding Highway Page 54 Mayor, Town of 412 Tolls Whitby (Motion for Direction) 9.4 Garry Cubitt, Garry Cubitt, Chief Administrative Officer, The Regional Page 57 Region of Municipality of Durham, Regarding Affordable & Seniors' Durham Housing Task Force Report (Motion for Direction) 10 Presentations No Presentations 11 Engineering Services Department 11.1 EGD -012-18 Building Activity Update January 1 to May 31, 2018 12 Operations Department 12.1 OPD -007-18 2018 Winter Budget Report Page 144 13 Emergency and Fire Services Department No Reports 14 Community Services Department 14.1 CSD -009-18 Clarington Recreational Hockey League — Request to Purchase Rink Divider Board System Page 4 CIarington General Government Committee Agenda Date: June 18, 2018 Time: 9:30 AM Place: Council Chambers 15 Municipal Clerk's Department 15.1 CLD -017-18 Appointment to the Diversity Advisory Committee Page 150 16 Corporate Services Department 16.1 COD -021-18 Supply and Delivery of Tandem Diesel Dump Truck(s) Page 154 with Plow Equipment 16.2 COD -023-18 Green Road and Boswell Drive/Clarington Blvd Page 159 Roundabout 16.3 COD -025-18 Streetlight LED Replacement Turnkey Program Page 164 16.4 COD -026-18 GBRRC and Fire Station #1 Parking Lot Rehabilitation Page 170 17 Finance Department 17.1 FND-011-18 Investment Policy Page 174 18 Solicitor's Department No Reports 19 Chief Administrative Office 19.1 CAO -007-18 Municipal Climate Change Action Page 210 20 New Business — Consideration 20.1 Motion Regarding the Election Sign By-law 2016-004 Page 227 Page 5 Claritgton General Government Committee Agenda Date: June 18, 2018 Time: 9:30 AM Place: Council Chambers 21 Unfinished Business 21.1 Laneway at Rundle Road [Referred from the June 11, 2018 Council Meeting] 21.2 Consideration of Gord Robinson's June 4, 2018 Delegation at the Planning and Development Committee Meeting Regarding Development Charges [Referred from the June 4, 2018 Planning and Development Committee Meeting] 22 Confidential Reports Page 228 22.1 CAO -008-18 Delegation of Authority Page 23 Adjournment El Cladiw-n 1 Call to Order 0 D \) RQ UJF VID Fel UK IFN G P H H W L Q J W R R U G H U D W 2 New Business — Introduction & R X Q F LDOV ON RH UG &WR KR DN \AFU H DJ ®QJ Ha aR Q &J XZ \D L\ Q H W OV 5R D G E H D G G:J-&GR QVVR G WRBIW L RZ) W N V MV 3 Adopt the Agenda Alter the Agenda 5 H V R O X W L R Q ** 0 R Y F& (R X EQ \F L O OVRHUF&RRQRGQHIS Gni ml ®\ R U & R R N H 7 K D W W K H $ J H Q G D E H 9 IN m IN GI U IN G mV CR G 0 H U J H U D I W H U W K H G H O H J D W L R Q s & D U U L H G 5 H V R O*X° W L R Q 0 R Y F& (R X ED \F L O O V R H UF&RBQ&GQHPVGQ GiEW R U & R R N H 7 K VM IAV H H Q G D D EY 1W H IDS 6 M $V VIA IS G Z L W K W K H U H J® U G ML Q5k1XZQD G O R Q 5 R D G & D U U L H G Clarftwji 4 Declaration of Interest 7 K H U H Z H U FL Q QV RH U Gi FV FWO DV UVVD DWWL FR GQ V D VR I W 5 Announcements 0 H P E H U V DRQI Q I& X(R P H 131 W XI SH F R P L Q J F R P P; F R P P X Q L W\ L Q W H U H V W 7 K' HH S X W\ & Mf K FJI N Q IN (Z W V OR FG EM VW IV FG Q $ V V L 6 Adoption of Minutes of Previous Meeting 5 H V R O*)CW L R Q 0 R Y F& (JR X EQ\ F L O O V R H U F& RFS QID GQ HB°VQQ CH HL\ R U + R R S H U 7 K Vm KV H P L Q X FW FH W W LR Q J W FK I H V&J IRi HU FXP1CHM 1 WH IUH(W K H OO(D \ R Q E H D S S U R Y H G & D U U L H G 7 Delegations 7.1 Andre O'Bumsawin, Accessibility Advisory Committee, Regarding National Access Awareness Week $ Q G U P 2¶% X P V D Z L Q $ F F H V V L E L O L W\ 1 D W L R Q D 0 $ F F H V V $ Z D U H Q H V V : H H N H O H F W U R (JD W F & Lj I°,i'o V( W (1V MY D Illy O>_ R LQ H P L Q G H G W R K- DC )Q,2 H E H H Q G H F O D U H G E\ W K H 3 1 D W L R Q D 0 $ F +F HH Rt (21 W $. ID IX lIH IG Q HE V/ V S U R PC N L Q I R U P D W L R Q R Q$ W K U: HH (%H M RM V B kf M L HR Z H I D F F R P S O L V K P H Q W V 0 9 W H 1M RQ K X $) $1 M Z IL Q S R Y H U Y L H Z R I W K H Q H Z S U R P R -IV FL R Q D H[ S O D L Q H G W K H R Y H U D O O J R MY N H D Q G X S F R P L Q J D El W L V L W K Ol IV J K Bol 1A O W K H V} 2¶ % X P V D Z L Q F R Q F O X G H G VE W D tW [LSV ONDL LF QV D G Y L V H G W K H L&VR PDP L WVMHHSH FVID KR DJ W U& Ql 0 V W L 0 0 K D V W R Z R U N D W E H F R P L Q J Clarftmji Suspend the Rules & D U U L H G 5 H V R O*X° W L R Q L Q 0 R Y I-& (R X IQ \ F L O b0 FR FU R Q1 CH FD ® E\ & R X Q F L O O R 7 K D W W K H 5 X O H V R 1 3 U R I$ Ek G Xl U H E H 2¶ % X 19VVRD ZELHQ H[ W H Q G H G I R U D Q D G G L & D U U L H G + H W K D Q N H G W K H & R P P L W W H H I R U W 5 H V R O*X° W L R Q 0 R Y I-& (R X IQ \F L O O V R H U F& RR Q& GQ H GQ CH IIIA R U + R R S H U 7 K D W W K D W W K H GF HH O✓ H✓ JL IIE W D R Of \ R$ G V Q U H J D U G L Q J 1 D W L R Q D 0 $ F F H V V $ Z D U H & D U U L H G Recess 5 H V R O*)CW L R Q 0 R Y I-& (R X IQ \ F L O b0 FR Hk RR QX OQ FIF ® O®\ R U + R R S H U 7 K D W W K H & R P P L W W H H U H F H V V I R U & D U U L H G 7 KPHH H W L Q J U $1 (F R MILYANRKA) LH (p R VD N HH U& K D L U 19.1 CAO -005-18 Veridian and Whitby Hydro Merger 5 H V R O*X° W L R Q 0 R Y H& (R X IQ \F L O O R U& R&XRQRFNLHO O RV UH F+RRQRGSHHGU 7 K D VW W 5 H& S$ M E H U H F H L Y H G D Q G 7 K D W & R X OQ OF 2L O D 9MMS III `BU MW HMVB D F K P H Q W D S S U R Y H W K H S U R S R V H G D P D O J D P D W +\ G U R ( Q H U J\ & R U S R U D W L R Q D Q G & R U S R U D W L R Q 0 H H W L Q J 0 R W L R Q V & D U U L H G / D W H U L Q W K H 6 H H I R 0 0 R Z L Q J Clarftmji Closed Session 5 H V R O*X° W L R Q 0 R Y F& (R X EQ \ F L O O R U & R& XR CR FN L HO O RV UH F +R RQ RGS HH GU 7 K ID QV D F F R U G D Q F Wunid4akAdN2K1 6 H EF M L ER FQH Q G P H H W L Q J 0 D\ E H RF 10 M VLD11/ (FPX1FA11WWEU/VV W (K HH D (3 V U Z IF x D 6 H F MIA W1 peRA Q, 2001 W U D G H V H F U H W R U V F L H Q W L I L F L Q 1 R IV fit" 3 W Q R 10 G L Q F R Q I L G H Q F H W R G L V F O R V H G F R X O G U H D V R Q D E O I E S R V L W L R Q R U L Q W H U I H U H V L J Q L I L S H U V R Q O J U R X S R 1 S H U V R Q V R U x D S R V L W L R Q S O D Q S U R F H G X U H Q H J R W L D W L R Q V F D U U L H G R Q R U W O R F D O D E R D U G & D U U L H G Rise and Report 7 K H P H H W L Q J DJ Wd1 V3 XO P HZ (JL W LK Q 0 FD S RI IM )v RI V 0 D\ R U ) R V W H U D G Y L V H G W K D W R Q H I Z L W K 6 H F MIA W1 peRA Q, 2001 D Q CEJ H QY RZ18 HD6J I®'V11J114GR' H3 9 Suspend the Rules 5 H V R O X W L R Q ** 0 R Y F& (R X EQ\ F L O %0 FR M RR QX OQ Hff ® O®\ R U + R R S H U 7 K D W W K H 5 X O H V R 1 3 U R F H G X U H E H W K B W W I HR UU H PJ I R LVAQ KJ H 5 B VF Int HD ); W IW RL CP H & D U U L H G 7 K H 15R HU VH RJ (R X\0 U R QZ D V* * W K H Q S X W W R F D U U L H G & R X Q F L O < H 1 R H F Q O W D L H $ E V & R X Q F L O ; & R X Q F L O ; & R X Q F L O ; & R X Q F L O ; & R X Q F L O ; & R X Q F L O ; 0 D \ R U )11; Clarftwv 8 Communications - Receive for Information 8.1 Minutes of the Central Lake Ontario Conservation Authority dated May 15, 2018 8.2 Minutes of the Ganaraska Region Conservation Authority dated April 19, 2018 8.3 Minutes of the Bowmanville Business Improvement Authority dated May 8, 2018 8.4 Minutes of the Newcastle Business Improvement Authority dated May 10, 2018 5 H V R O*X` W L R Q 0 R Y F& (R X IQ \F L O \O HR FI& RR QX M HIF (D O®\ R U & R R N H 7 K D W W K H & R P FE )I Q W FH DF VW IL W QI G, W R B V L Q & D U U L H G 9 Communications — Direction 9.1 J. W. Tiernay, Executive Director, Ontario Good Roads Association — Preferred Autonomous Vehicles Test Corridor 5 H V R O*X° W L R Q 0 R Y F& (R X IQ \F L O O V R H U F& RR Q& GQ H NGQ CH MA R U + R R S H U 7 K D VVD U L V L Q J R X W R I W K H F R U U H V S R * R R G 5 R D G V V$ K M R B X[11 VV IE R SD D O 1.2 W 5 $ R 1 41 $ X W R Q R P R X V 9 H K L F O H W Q L SOV VV ® W I L YWH R [ S U H I H U U H G U R X W H V Z L W K W K H P X Q L V & & D U U L H G U RH CF R W 15 H G I RY CR & R X Q F L O < H 1 R H F Q O W D L H $ E V & R X Q F L O ; & R X Q F L O ; & R X Q F L O ; & R X Q F L O ; & R X Q F L O ; & R X Q F L O ; 0 D \ R U )11; Clarftwji 9.2 Beth Stacey, Regarding Creek beside Manvers Road, Newcastle 5 H V R O*X° W L R Q 0 R Y F& (3t X IQ \F L O O V R H U F& RR QIID GQ H GQ CH ffIA R U + R R S H U 7 K D W & R P P)E Qi LH FG Er \OVU IR I CI ,WWR H PS U R Y L G H 0 H H W L Q J R I - X Q H & D U U L H G 9.3 Dale Gibbons, Chair, Courtice Family Concerts in the Park — Request for Exemption to Sign By-law 5 H V R O*X` W L R Q 0 R Y F& (R X ID \ F L O \O HR FI& RR QX M HF (D O®\ R U & R R N H 7 K D W V W D I I E H G L U H F W H G W R L V V X D W Z R IP R2 IQ RNHKQ FSLHQUJ L R- (X Q H + L J K Z D\ 1 R & D U U L H G 9.4 Vincent Walshe, Project Manager, Ward & Burke Microtunnelling Ltd. — Request for Exemption to Noise By-law 5 H V R O X W L R Q ** 0 R Y F& (R X ID \F L O O R U& R&XRQRFNLHO O RV UH F+RRQRGSHHGU 7 K CD aN H [V1M RPO WVM WL Hkr Q S D OO DL ZW \ ¶ % R tK RU UW V L HF H% \7 6 D Q L W D U\ 6 H Z H U 9& FLS (IF GI W KNW P VY 3L UR RD M H FD WI % X U N H 0 IL OF RJ PR W- X( ©D 41 H O O L Q J / W G X Q V\ D S S U R Y H G & D U U L H G 10 Presentations 1 R 3 U H V H Q W D W L R Q V Clarftwu 11 Engineering Services Department 11.1 EGD -011-18 Potter Family Heritage Plaque 5 H V R O*X° W L R Q 0 R Y F& (R X IQ \ F L O b0 FR M R R QX OQ HF ® O®\ R U + R R S H U 7 K D W 5 H S R U IN H( 'U ' H F H L Y H G 7 K D W & R X Q F L O D S S U R Y H W K H L Q V W D 3 R W W H°/dJ R Z ID IF 0 ID d O 10 IH 7 K D W V W D I I Z R U N Z L W K W K H 3 R W W H O R F D W L R Q I R U W K H S O D T X H 7 K D W I X Q G L Q J I R U W K L V S O D T X H Z L 7 K D W D O O L Q W H U H V W H® Q% D LD AD 11 H 0 H O H R I & R X Q F L O V G H F L V L R Q & D U U L H G & R X Q F L FD KD DR LU U H3 GD U VW PC LH VU S R U W L R Q R I W 12 Operations Department 12.1 OPD -006-18 Update on the removal of Emerald Ash Borer (EAB) Infected Trees 5 H V R O*X° W L R Q 0 R Y I-& (R X ID \F L O OVRH U F& RRQX GO H6 GH ml ®\ R U & R R N H 7 K D W 5 H S ER w W U H2 F3 H L Y H G I R U L Q I R U P D & D U U L H G �i::(i�7:�11)■:E:=r7:M 1.1,TJki1Wsl>•►J��:Z��:���i�� 13 Emergency and Fire Services Department 13.1 ESD -005-18 Emergency Services Activity Report — Q1 2018 5 H V R O*X° W L R Q 0 R Y H) G\ I£ W ) VR HV FWRRIQMGQ HF G- O®\ R U 3 D U W Q H U 7 K D W 5 H S ER H I W U H( 16 H L Y H G I R U L Q I R U P D & D U U L H G Clarftwji 14 Community Services Department 14.1 CSD -008-18 Youth Centre in Newcastle 5 H V R O*X° V L J Q W L R Q K L V F )t UQ WV D U P L E$ X F ViN L L RY QH V7 lel 0 R Y F& (R X IQ \F L O O V R H U FO R3 QD HU UWG Q) IE Ott W H U H P 7 K D W 5 H S R U EVH &L6 H F H L Y H G $ S 7 K D W & R X Q F L O D S S U R Y H D V L[ P R Q V + R Z D U G 6 R F L H W\ O R F D W H G D W W K H R S H Q L Q J R I ' H F H P E H U 7 K D W W K H R S H U D W L Q J F R V W V R I W K H < R X W K & H Q W U H L Q 1 H Z F D V W O H 7 K D W E H D S S U R Y H G I R U U I U R P W K H * H Q H U D O & D S L W D O 5 H V H U N 7 K D W V W D I I U H S R U W E D F N W R & R X Q I 7 K D W D O O L Q W H U H V W H® Q S D LD VO 11 H 6 H O R I & R ISA Q E U D R G( & D U U L H G 0 D\ R U ) R V W H U F 10 IS L U H G W K L V S R U W 15 Municipal Clerk's Department 15.1 CLD -016-18 Nomination to the Durham Active Transportation Committee 5 H V R O*X° W L R Q 0 R Y F& (R X EQ\ F L O b0 FR Rk RRQX OQ FIF ® O®\ R U 3 D U W Q H U 7 K D W& /5' H S R U RV H U H F H L Y H G 7 K D W W K H U H V L J Q D W L R Q R 1 3 D X 0 ' D I R U K L V F )t UQ WV D U P L E$ X F ViN L L RY QH V7 lel D 12 V SI R U W 7 K D W W K H Y R W H E H F R Q G X F W C#1 (G L QN J R ' H F H P E H U R li U 1K Q ell L 3D F M L W H 7 U D Q V S R U WRDUW LMKQH &ORXPQPLLFVIL \lg 0 0 L W\ R 1 $ S S R L Q W P H Q W V W R % R D U G V D Q G & R P Clarftwji Suspend the Rules 5 H V R O*X° W L R Q 0 R Y F& (R X EQ\ F L O %0 HR FU R Q1 CH FD (D E\ & R X Q F L O O R 7 WVD W K H 5 X O H V R 1 3 U R F Yd 0 W U B E H V & D U U L H G 16 Corporate Services Department 5 H V R O*X° W L R Q 0 R Y F& (R X EQ\ F L O %0 HR FI& RR QX GM HIF m 0®\ R U & R R N H 7 K 5D HWS R U W V & 2& 2' & 2&' 2' D Q G & 2' E H U H F H L Y H G R Q F R Q V H GD AR G Z L& V2 K W K D Q G & 2 D Q G & 2' & D U U L H G 16.1 COD -017-18 Road Shouldering 7 K D W 5 H S R U ®I H& U H F H L Y H G 7 K'D W 7 U X F N L Q J D Q G & R Q V W U X F W L Z R U N L Q W K H D P R X Q W R I P H H W L Q J D O O W H U P V F R I (,R GJ L VS R FD Q 6 K R X O G H U L Q J E H D Z D U G H G W K H F W K H 2 S H U D W L R Q V ' H S D U W P H Q W 7 K V FW Q G L Q J V D VML KV H D IF XV UR RJ K D `g H m J R U D X W K R U L W\ W R H[ W H Q G W K H F R Q V W H U P V 7 K D W I X Q G V U H T X L U H G I R U W K L V Z K L F K L Q F O X G H V F R Q V W U X F W L R Q F R V W V V X F K D V F R Q V X 0 W L Q J U H T Cladiw-n 16.2 COD -018-18 Supply and Haulage of Granular Material 5 H V R O*X° W L R Q 0 R Y F& (R X EQ\ F L O VO HR Fl& RR QX (1192 FIF (D O®\ R U & R R N H 7 K D W 5 H S R U ®I H& l2 H F H L Y H G 7 K D W 5 R E H U W ( < R X Q J & R Q V W U X F W 1 H W R I + 6 7 E H L Q J D Q G V S H F L I L F D I VR W R aNVK H R 16 X&S/ S O\ D Q G D Z D U G H G W K H F R Q W U D F W I R U D Q L Q ' H S D U W P H Q W 7 K 3D FW Q G L Q J V D VWVL KV H D I XV UZ RJ K D `g H m J R U B Q 4 W R H[ W H Q G W K H F R Q W U D F W I R U W K L 7 K D W I X Q G V U H T X L U H G I R U W K L V S U I U W K H I R O O R Z L Q J D F F R X Q W * 5 3 D W FO IL V 6 H V 1 5 1 ([ S 7 K D W D O O L Q W H U H V W H m QS;D UDVOU H X& H O N E\ W K H & R U S R U D W H 6 H U Y L F HDVU G' H S D U & D U U L H G Clarftwu 16.3 COD -020-18 Supply and Deliver Tanker Truck(s) 5 H V R O*X° W L R Q 0 R Y F& (R X EQ \ F L O b0 HR FI& RRQX GM FIF m O ID \ R U & R R N H 7 K D W 5 H S R U W H & U H F H L Y H G 7 K D W H S H Q G D E O H H S H Q G D E O H 7 U X F N D Q G 7 D Q N + 6 7 F W H[ W H Q G H G I R U E H L Q J W K H O R Z F R P S O L D Q W &/ I R U W K H 6 X S S 0\ D Q G ' H O L Y H I D Q L Q L W L FD LD VR IQ FH W FD DD W H VIA H Iff IK G J H W H G 7 K D W W K H 3 X U F K D V L Q J 0 D Q D J H U E H U H S O D F H P H Q W W D Q N H U W U X F N W K U R X D 3 X U F K D V H W K H D 1X IfF W] L HRGQ M DJ OR If M W V U H D V R Q D E O\ F O R V H W R W K H R U L J L Q 1 2 5 L I W K H D X F W L R Q S U L F H L V X Q D E 3 X U F K D V H D V H F R Q G W D Q N H U W U S U L F H L V W K H D S S U R[ L P D W H S U L F H 7 K D W I X Q G V U H T X L U H G I R U W K H G U D Z Q I U R P W K H I R O O R Z L Q J D F F R X Q ( P H U J 6 H U Y ) L U H ) O H H W 7 K OD Ab V I XU H T X L U H G I R U W K H W D ( P H U J 6 H U Y ) L U H ) O H H W 7 K D W D O O L Q W H U H V W H(DQ S; D lD VQ IA H IG HOE E\ W K H & R U S R U D W H 6 H U Y L F H V H S D U & D U U L H G 16.4 COD -022-18 Supply and Deliver a Pumper Truck 5 H V R O*)CW L R Q 0 R Y F& (R X ID \F L O \0 FIR FI& RR QX M FIF (D O ID \R U & R R N H 7 K D W& 25'H S R U ®I H U H F H L Y H G 7 K D W H S H Q G D E O H 7 U X F N D Q G 7 D Q N O D V W \ H D U S H IUR OF RVVQ WVHU D6FXM S 5D) \ 3 D Q G K D Y H W K H F R Q W U D F W H[ W H Q G H G I R U Cladiw-u 16.5 COD -024-18 Emergency and Fire Services Uniforms 5 H V R O*X° W L R Q 0 R Y F& (R X ID \ F L O O V R H U F& RFS QB GQ HWVGQ CHEW R U + R R S H U 7 K D W 5 H S R U ®I H& l2 H F H L Y H G 7 K D W & D U G H W R Q 8 Q L I R U P V Q F Z L W E H L Q J W K H O R Z H V W F R P S O L D Q W E L G 7 H Q G H U & E H D Z D U G H G W K H F R Q W U D F D Q G ) L U H 8 Q L I R U P V I R U R Q H \ H D U ' H S D U W P H Q W 7 K mV VK H H V W L P D W H G I X Q G V U H T X L U H G 1 H W + 6 7 5 H E D W H E H I X Q G H G E\ W ( 0 fk8 Q L I R U P V 7 K S) RV Q G L Q J V W W Hl V 6 DC IEJ W R D V L \Q HJ U `0 D IQ FD J F R Q W U D F W I R U X S W R I R X U D G G L W L I 7 K D W D O O L Q W H U H V W H m QS;D UDVQU H X& H O U E\ W K H & R U S R U D W H 6 H U Y L F H V H S D U & D U U L H G Clarftwu 17 Finance Department 17.1 FND-008-18 Annual Statement for the Development Charges Reserve Funds for the Year Ended December 31, 2017 5 H V R O*X° W L R Q 0 R Y I-& (R X ID \ F L O \O FR FI& R R QX OQ Fly (11) O®\ R U 7 K D W 5 H S R U ISV H ) Ill -H F H L Y H G 7 K D W 5 DH S FR RU SW E )ill - S R V W H G R Q & D U U L H G + R R S H U D Q G W K H 0 X I 17.2 FND-009-18 2017 Annual Statement for Cash in Lieu of Parkland Reserve Fund 5 H V R O*X° W L R Q 0 R Y F& (R X EQ\ F L O O V R H U F& RRQ& GQ H GQ CHIIIA R U + R R S H U 7 K D W 5 H S R U ISV H ) W 1-1 F H L Y H G I R U L Q I R U & D U U L H G 17.3 FND-010-18 Financial Update as at March 31, 2018 5 H V R O*X° W L R Q 0 R Y F& (R X IQ \F L O O R U& R&XRQRFNLHO O RV UH F+RRQRGSHHGU 7 K D W 5 H S R U ISV H ) Ill -H F H L Y H G I R U L Q I R U & D U U L H G 18 Solicitor's Department 1 R 5 H S R U W V I R U W K L V V H F W L R Q R I 19 Chief Administrative Office 19.1 CAO -005-18 Veridian and Whitby Hydro Merger 5 H S R U W &$ 21 U L G L D Q D Q G K L W E\ +\ G P H H W kV QC JH DG I FINCH HU J D W L R Q S R U W L R Q R I Clarftmji 20 New Business — Consideration 20.1 Laneway at Rundle Road R O*X° 5 H V R O*X° W L R Q 0 R 0 R Y F& (R X IQ \F L O O R U& R&XRQRFNLHO O RVUH F1RHQDGOH G 7 K\DMD I I E H G L U H F W H G \9 H X MI =I W g F S W 5 R D G H L W K H U E\ G H H G R U E\ Y H V W L S H U W\ $ F T X L V L W L R & D U U L H G Suspend the Rules 5 H V R O*)CW L R Q 0 R Y F& (R X IQ \ F L O %0 FR M RR QX OQ FIF ® O®\ R U 3 D U W Q H U 7 K D W W K H 5 X O H V R 1 3 U R F H G X U H E H P L Q X W H V & D U U L H G 21 Unfinished Business 22 Confidential Reports 22.1 CAO -006-18 Potential Property Acquisition 5 H V R O*X° W L R Q 0 R Y F& (R X IQ \ F L O b0 FR FI& RRQX GM FIF m 0®\ R U & R R N H 7 K D W W K H U H F R P P H Q G D W L R Q V $ R M FW VSD 3 U R S H U W\ $ F T X L V L W L R Q E H D S S U R Y & D U U L H G Clarftwii 23 Adjournment 5 H V R O*X° W L R Q 0 R Y F& (R X EQ\ F L O O V R H U F& RB Q& GQ HPVGQ CH HL\ R U 1 H D 0 7 K D W W K H P B B W L Q J D G M R X U Q D W & D U U L H G 0 D\ R U ' H S X W\ & O H U N Newcastle BIA MINUTES April 12, 2018 www.villageofnewcastle.ca Attendance: Valentine Lovekin, Marni Lewis, Donna Wood, Janeen Calder, Theresa Vanhavebeke, Leslie Ray, Helen Vatandoust, Joanna Bastas, Councillor Wendy Partner, Lina Schmal, Tracy Yates, Catherine Peterson, Linda Woytowich (Gift of Art) Regrets: Greg Lewis, Karen Bastas 1. Attendance taken. 2. Meeting called to order at 9:00 a.m. 3. Approval of March Minutes: Motion to accept: Ann Harley Seconded: Leslie Ray 4. Business Arising from Minutes: We didn't get any interest from the Chamber of Commerce or the Lions Club at taking on the Canada day Event. 5. Council Report - Wendy Partner n/a 6. President's Report: n/a 7. Treasurer's Report: As of March 31, 2018 the balance is $83,705.00. $50,000 for gateway signs and $22,000 for overhead banner poles will both be invoiced shortly. 8. Committee Reports: Safety & Decor: Our banners have been used for the past 3 years and are in need of being replaced. Shear Display quoted $6300 including installation and taxes for new ones. The hanging flower baskets and flowers for the new sidewalk planter boxes have been ordered through the Garden Path. We will look into getting the Christmas decor in the planter boxes taken down and stored for next year Advertising: Our likes on Facebook continue to go up. Please share the page within your friends groups. Top 3 trending posts this month were the LCBO grand opening, Easter Scavenger Hunt, and the Snug's new bar. Newcastle Griddle will be opening in Dee's Harvest Table's old location. They will be serving all day breakfast. Special Events: a) Easter Scavenger Hunt- 300 questionnaires were handed out, 92 were completed. 242 people came through the Gift of Art. This event received an $800 grant from the Municipality. This event was very successful at getting people into all the businesses that participated. For future BIA events the committees will coordinate grant applications for all events. Theresa is planning the meeting if you are interested in attending. b) Christmas Tree Lighting - Janeen Calder has spoken to the Hall Board, they are going to get the exact measurements for the Town Hall to determine how many lights will be needed. More details to follow. If you are interested in helping contact Janeen - janeenrmt@hotmail.com c) Ann is going to speak to Marg at the Orono Times about publishing an article to let the community know that the BIA is no longer organizing the Canada Day festivities. This may get an interested group to step up and organize it this year. 9. CBOT. AGM is April 26th at Mosport 10. Chamber News: n/a 11. CIP: There are grants available for facade and accessibility, please contact Faye Langmaid for more information. 12. New Business: The Gift of Art's Drama program will be presenting their year end show, May 7th at 7pm at Newcastle Public School. The Living Stories Project is a joint venture between seniors and youth to bring stories, memories and experiences to life through the use of multi -media. If you are interested in learning more about this new program at the Gift of Art, please contact the Gallery. 13. Next meeting, Thursday May 10th, 2018 @ 9:00am 14. Motion to adjourn meeting by Ann Harley, seconded by Theresa Vanhaverbeke NEWCASTLE VILLAGE COMMUNITY HALL BOARD March 20, 2018 Council Chambers 7:00 pm Present Were: Dave Eastman Sierd DeJong Peter Hazelton Councilor Partner Councilor Woo Regrets From: Kevin Symak Cathy Abraham Also Present: Gabrielle Bell, secretary Meeting chaired by Peter Hazelton 1. MINUTES Motion by S. DeJong, seconded by D. Eastman That the minutes of February 20 2018 are accepted as presented. "Carried 2. BUSINESS ARISING a) Christmas Lighting —Janeen Calder and Gabrielle Bell are working on information regarding cost for both groups to consider how to move forward with implementing the Christmas Lighting of Hall. b) Historical Lights — received email from Bob Malone disappointed that we could not find dollars in 2018 budget to replace lighting but would at least like the tubes replaced in meantime to bright white. (see attached) c) Piano Sale — P. Hazelton reported he has a bit of interest and will continue to work on this for one more month. If the Lions piano does not sell we ask the Lions to have it removed. d) Router — email has been sent to IT for their input. e) Damage Deposit charged to Catering Companies — table to next meeting 3. FINANCIAL REPORT Motion by D. Eastman, seconded by W. Woo That the financial report is accepted as presented. "Carried" 4. INVOICES Motion by S. DeJong, seconded by W, Woo That the following invoices are paid as presented: G Bell $150.00 Supervision G Bell $308.03 Office Supplies S. Fogg $225.00 Supervision "Carried" 5. CORRESPONDENCE a) 2018 funding request from Municipality has been received. Letter of thanks will be sent. 6. FUNDRAISING - Concert is sold out - Volunteers for the concert: Dave Eastman, Sue White, Cathy Abraham, Seird DeJong, Gabrielle Bell, Kevin Symak, Bob Campbell, Craig Bell, Keith Dikeman, John Hamilton, Brian Green, Trent Swain, Bill Johnson, Peter Vardon and Katharine Symak - First decorating install was Feb 24 wedding. - Discussed charging a fee to outside decorators that were booked prior to implementation of in house decor. Motion by S. DeJong, seconded by D. Eastman That a fee of $100.00 be charged to decorators for use of hoist installing ceiling treatment for 2018 season. Our staff will be the only ones to operate the hoist. "Carried" 7. KITCHEN RENOVATION a) Payment for table sold has not been received. Email has been sent as follow up b) Durham Lodge has donated $1000.00 — thank you letter to Lodge c) Deficiency list has been created. Contractor will be coming in to address these items. They have indicated can't do better on the folding doors to openings. We have let them know that we will set up time with Rob Groen to meet with them to go over items. d) We would like to send letter to Municipality to thank and recognize staff that helped us with this project —Becky Rogers, Rob Groen, Tim Welsh, Rob Farquharson, and Keith Baker. e) Send invitation to VanHaverbeke for next meeting to give them tour of kitchen. 8. RISK MANAGEMENT REPORT a) Received for information and will be copied to Operations Dept. b) Make note of new items: cracked window and loose retaining wall. 9. NEW BUSINESS a) Decor Pricing — tabled to next meeting b) Bowling Alley —Dorella has asked that trim be put up around ceiling at front of alleys as debris is falling onto lanes. Also trim was removed near machines during kitchen renovation and has not been replaced. D. Eastman and P. Hazelton will check to see if we can do this repair and advise if needed to report to Municipality c) Schedule painting of bowling alley floors. S. DeJong will coordinate with S. Fogg d) Schedule staining of northeast doors in auditorium. S. DeJong will coordinate with S. Fogg e) S. DeJong requested that conduit for hoist is moved closer to curtains so it is not visible. Will check with Operations to see if this is possible. Motion by W. Partner to adjourn 7:46 pm Chair Secretary NEWCASTLE VILLAGE COMMUNITY HALL BOARD April 17, 2018 Council Chambers 7:00 pm Present Were: Kevin Symak Sierd DeJong Cathy Abraham Dave Eastman Councilor Woo Regrets From: Councilor Partner Peter Hazelton Also Present: Gabrielle Bell, secretary 1. MINUTES Motion by D Eastman, seconded by S DeJong That the minutes of March 20 2018 are accepted as presented. "Carried 2. BUSINESS ARISING a) Christmas Lighting — G. Bell has measurements will start making calls to find out cost to cover area and to have installed. b) Historical Lights — G. Bell reported Bob Malone is asking for bright white tubes until we can replace fixtures. Has let him know verbally that replacing fixtures is a priority for the board on 2019 budget. c) Piano Sale — P. Hazelton - tabled d) Router — received advice from Rob VanDyke (IT at Municipality) suggests we do not lease laptop. For our purposes we can get one for $500 to $600 dollars, less expensive than leasing. Bell Canada recommends that we purchase best router. Motion by C. Abraham, seconded by D. Eastman That we spend up to $300.00 on best router in this price range. "Carried" e) Damage Deposit charged to Catering Companies — G. Bell reported discussion with Linda at Ganaraska. They charge $500.00 to catering companies; require their safe food handling certificate. They do not go through their rental client, contact catering company separately. Also require new caterers to come to hall and be given tour and expectations. Discussion followed and decided that each rental will be given information sheet of expectations. Caterers as well will be given information sheet day of. Review of process in a few months pending any issues that may arise to ensure users respect kitchen and equipment. f) Bowling Alley —S Fogg has replaced trim near machines. Work order created with Operations Dept. to look at trim on lanes. g) Kitchen tour for Ed and Sylvia VanHaverbeke — they were not available for this meeting will attempt to schedule for May. 3. FINANCIAL REPORT Motion by C Abraham, seconded by D Eastman That the financial report is accepted as presented. "Carried" 4. INVOICES Motion by S. DeJong, seconded by W, Woo That the following invoices are paid as presented: K. Symak $75.00 supervision S. Fogg $300.00 supervision D Holmes $230.52 chair Alpine $244.36 dishwasher "Carried" 5. CORRESPONDENCE a) Notification from Rotary Club of Bowmanville to cancel their April 13 2018 event. Full balance was paid — this is non-refundable. Damage Deposit will be sent back. b) Notification from October 12 2018 wedding to cancel booking. Deposit of $500.00 is non- refundable. c) Request for sponsorship BBBS of Clarington Spring Food, Wine & Beer Festival. Motion by C Abraham, seconded by D Eastman That we do table sponsorship for $75.00 "Carried" d) Lions Room rental schedule - we will be receiving notification of their rentals in future e) Chambers Plan Renewal April 12018 information received. Motion by C Abraham, seconded by S DeJong That correspondence is received for information. "Carried" 6. FUNDRAISING On behalf of Board, D Eastman thanked K Symak and G Bell for putting together a great event (Hotel California concert) once again. Committee reported - Considering the weather we had a great turn out. Of the 330 tickets sold it is estimated that 250 attended. Committee thanked all the board members for their help day of including some of their spouses. All volunteers were absolutely fantastic. It is noted that we could not be successful without all the volunteers the day of event. Financial report is not available at this time. We would like to thank Newcastle Foodland for donating the pop and water to event 7. KITCHEN RENOVATION D Eastman thanked board for recognizing him with presentation at Concert. He added that G Bell should be recognized for her contribution to this project as well. Sink taps/faucet has been replaced, not the best better than it was. Caulking around the sinks has been redone. Folding doors will be re trimmed. Over all the kitchen looks good but it is felt that the workmanship is not the best. No payment has been made at this point. - Freezer broke down — Paddy's Market could not repair so was replaced with new freezer. 8. RISK MANAGEMENT REPORT a) Received for information and will be copied to Operations Dept. b) Add convection oven to list of items to check c) Eliminate red light item on range as we do not have one on our unit 9. NEW BUSINESS a) Decor Pricing - suggested pricing $450.00 for white or ivory including lights Combination of ivory and white - $600.00 Railing with lights $50.00 Motion by C Abraham, seconded S DeJong That suggested pricing is accepted for 2018/2019 "Carried" b) Flooding in west stairwell, bowling alley — update from S Fogg today no more water is coming in. Snow has been pushed away from building, floors are dry. A couple of floor mats still drying. Monday's bowling had to be cancelled. Municipal staff came as soon as notified to clear the flat roof and move snow away from building. Dorella reported at 2:30 pm today that it's still wet. S DeJong will have fans put back tomorrow and dehumidifier turned on. W. Woo arrived at 8:15 pm c) Discussed what items we would like to replace in kitchen. It was agreed that we will not replace the serving bowls at this time. We have 13 left out of 90. Most rentals bring in their own dishes and we have not received any requests for more bowls. d) Supervision needed for April 21 (K Symak) and May 6 (S DeJong) e) S Fogg will be refinishing the auditorium floor this coming week April 23 — 25. N Nixon will assist. Ontario Early Years will use upper portion of hall for Wednesday. f) Ceiling swag will be put up tonight to advertise this weekend. Taking down took about half hour and all was stored in two bins. Motion to adjourn C Abraham, seconded by W Woo at 8:25 pm Chair Secretary The Regional Municipality of Durham Minutes Energy From Waste — Waste Management Advisory Committee Thursday, November 23, 2017 $ K P H H W @ Ek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it RV HD CID ' X U K D P 5 H J L R Q 6 7 K R P D V 3 U R M H F W V V X H V & O L P D W H & K D Q J H 6 W D 1 1 3 U H V H Q W$ Q H O O R 0 D Q D J H U D V W H ' H S D U W P H Q W ' X U K D P 5 H J L R Q 6 3 H Q 0 H P L W W HH HJ Y& 16 H LU VN 0± D V1& LR YU F 6 H U Y L F H V X U K D P 5 H J L R Q & % D Q G H O H S /X FWJ \ L V& OO DH WJ LN Y H ' X U K D P 5 H J L R Q $ O V R 3 U H V I& (11 W Q F L O O R U - R K Q 1 H D 0 5 H J L 0 1 H L 0 G ) D F L 0 L W\ 0 D Q D J H U 1. 2. 3. 4. Declarations of Interest 7 K H U H Z H U H Q R Adoption of Minutes G H F O D U D W L R Q % U D F N H Q W H ISHUUHHVQHFQHVIG D W L R& ( Q Y L U R Q P H Q W D O O\ % H Q H I L F L D O D Q G J R I U W K H 6 H S W H P E H U 3U H V H Q W D W L R Q V 6 K H Q H[ S U H V V L P S D F W V R I E R W W R P L D Q G 1 0\ W K H 5 H J L R Q L Q U H J D U G V W R 0 R Y FS G ® 6'HH OF VR M QG H 6 L (F V( R Q 7 K mV VK H P L( 0 :X OV $HF&VH H RW L QY JK H K H O 7 KVXGU® H S W H P E EH HU D G R S W H G & $ 5 5 , ( - Announcements I/�k�mt � Presentations Z H U H Q R D Q Q R X Q F H P H Q $ * L R V H S K W< UR FIL) INV $ Q H O O R D Q G 0 D Q D J H U D P < R U N ( Q H U J\ & H Q W U H 7 K H 5 H J L R Q D 0 R V7 K. IS H G 0 X Q L F L S D O L W\ F L & H Q W U H¶ K L Q V F F 2 F W R E H U V W D Q G D U G V J X L & R P 2 S H U D W L R Q V 8 S G D W H * R $ M `FI LO GD Fit GR W W M ' X U K CH PQ W< UR FIL) INV 2 F W R E H U & R P S O L D Q F H 61 D Q G L W K H 5 H S R U W R Q W K H ) L Q ' X U K D P < R U N ( Q H U J\ & H Q W U H S U H S D U H G E\ $ L U= R Q H 2 Q H / W , Q F 0 $ U HF JR M `00 W IS U R V7 K. IS H G W R W H P H H W L Q J L Q J * $ Q H O O R D S W SEW W I5 QU JW K R W W IdW (K W b( RI X U OF HH V XWO HVW WV Z HVW W -I H L VQ H \F IIQ P Q a F R Q (D )F FF VIR IHI 6 L Q J W R U H VWX KO HW VU H VD ZV LRVIiQ FV K V W D Q G D U G G L V SP HR UG VH LOROQL Q J Z D V U X Q W R U W R H Q V X O W D Q Tl Q G* R) 0 fS 0 ILI F 19 W \L FIR FQ I X UYVW KJ H_ U\ L Q J W K H I D F L O L W\¶ V Z L W K L Q D F F H S W D E O H 0 L Q L V W U' V W D Q G D U G V J X L G H O L Q H V D Q G ' L V F X V V L R QW M F -Q V D( LH U; HU PH LILY \IH VU LG R L QQ U H I H U F8 0 F 0 3D $IN R H IW K YU K D Q R X U ) F U H J X O D W R U\ V K H W FK LR HG VR O R FJ R1 Q R M U H VWX KO HW VU H VD ZV LRVIiQ FV K I IR UU R PW KO FD [ L P V W D W X V R I U H F Dt (W T L 0 IV 0 S N W K H 5. Delegations 7. 7 K H U H Z H U H Q R Correspondence G H O H J D W L R Q V 7 K H U H L V1Z F#R RR V -U U QJ FW S R EQ FG RH QQIVM H G HL UW H Administrative Matters & R Q V L G H U m$W&L RPQH PEE\H U( V I R U D Q () :: 0$& W H U P L Q W R $V Q R W H G R Q S D J H R I W K H $ $ G P L Q L V W U D W L Y H 0 D W W \ H D U W H U P I R U W K H P H P E H U V N F R SR\ S VR IL FE 0 V(/ 25 HJ IR FY 14 G H (W R W FVV K VW K P H H W L Q J ID M lG FF FR (W V IH Q W'V W D W L R Q IL V F X V V L R Q H Q V X H G U H J D U G L Q W HD U17 RJ R X J K W I R U Z D U G E\ V W D I I 0 R Y F8 G ® H (8 M R(Q Q G&FR(30 OEL\V 7 K D W Z H U H F R P P H Q G W R & D S S U R Y D O D Q G V X E V H T X H Q V & R X Q F L O 7 K D W Q R W Z L W K V W D Q G L Q/VJ H UWP K H R VW KqH H U J: \D V i VWDHRV PW H 0$0 (W D V R B H Q W &R P P E W W HH [HW H Q G H G E\ R Q H \ H D & $ 5 5 , ( , 5 IR T RM M DIL \03 W K H 7 H U P V R 1 5 F R Q VLLQG HVV 141 FG 1 H Z < H D U + H D V W W R R \ H D U W H U P R I D S S R L Q W S U H S D IX IS G I M UR DV L J Q\ H D U W H U P & R X D QV F L RO S S R VN FH KiR PUW RG DL UW F W )K \VEL ORCLE 1 () #: 0$ I& H H W L Q J 8. 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Next Meeting $ 3 U R S R V H G $ F R S\ R I & R P P L W W H H P H H W L Q J G D W W K H S U R S R V H G S U L R U W R W K H P H ' L V F X V VDLQK= H M Q/ a M Z L Q J G D W H V 7 K X LO\DQJ OF \KI U R P 3 0 7 K X UA \D G D\ I U R P 3 0 D Q G 7 K X U$\KQ IR V W U R P 3 0 7 K H Q H[ W U H J X O D Ux O$ Z I/ (F 8 H 6 B[ O 7 K X LO\DQ)ff \KL M H W/ R Z H U / MY H O D%VR 3 0 5 H J L R Q D 0 +: H(a (V lE X D U 10. Adjournment 0 R Y FF G P10 \ D 6 NH HF UR Q G$ HQ GN U EH \ W W 7 KVD KVH P H H W L Q J E H D G M R X U & $ 5 5 , ( ' 7 K H P H H W L Q3 J0 D G M R X U Q H G D W H D U V J W H 5 6E K 0 `IL UIUL R P( (t : D NY W0 D Q D J H P H Q W $ G Y L V R U\ & R 6 3 H Q& DR NP P L W W H H & O H U N The Regional Municipality of Durham Minutes Energy From Waste — Waste Management Advisory Committee Thursday, March 1, 2018 $ P H H W@ Kk U J 1R I I: LMiRKPW H: D (V DIV CAH D J H P H Q W 11 K H 07 (K (K 00 4V U F K L \44 K H / R Z H U & 1-6 1H FJ 0 R% R 0 + H D G T X D U W H U V 3 (5 R V V O D Q G 5 R 3 U H V M Q W$ 6 GIF W Ul HR && KVO HL U : % 8 0 B U d Q J W R Q $ % X U U R Z V $ M D[ + L F N V & O D U L Q J W R Q 9 L Q V R Q & O D U L Q J W R Q $ E V H Q W 5 R F R V N L H 2 V K D Z D H U D V W H ' H & K D L U Q W ' X U K 7 & % D N H U S 3 L F N H U L Q J 0 - D Q X V] ( F] & R O O L V D N & O D U L Q J W R Q X U K D P 5 H J L R Q 0 6 3 S 1 H O V R Q % U R F N 1 R9QR W L Q J 0 H P E H U V 3 U H V Q W/ D Q J P D L G 0 D Q D J H U R 1 6 S 6 D Q - X D Q ( Q Y L U R Q P H Q W D O ' X U K D P 5 H J L R Q & R X Q R1 HHODOOR U 5 H JJ IX FO CIL d M B M Ut UX W JF Vt 6 W D 1 1 3 U H V H Q W$ Q H O O R 0 D Q D J H U D V W H ' H S D U W P H Q W ' X U K D P 5 H J L R Q & % D Q G H O H S /X HVVJ \ L V& 00 DH WJ W Y H ' X U K D P 5 H J L R Q 0 - D Q X V] N L H Z L F] L U H F W R U 6 3 H Q D N & R P P L W W JH LH V O& DOVW LU YN F 6 H U Y L F H V X U K D P 5 H J L R Q 0 6 H S S D O D 6± \ CN I, VR FU TPF WG DXFMQS \ R U $ O V R 3 U H V 1& (lI W Q R K lQ ®QtU 5 H .& LL RO CV DC ® 1 Z&) R X Q F , Q W K H D E3V H Q$FQHM KRBI W WXKPHH G& KW 14 HJ & K 1. 2. 3. 4. 6-1 Declarations of Interest 7 K H U H Z H U H Q R G H F O D U D W L R Q Adoption of Minutes % VJ W B IR IM G St W JC VD IN H 1 R Y H P E H U X Q ,GVW FU P 2 W K H U % X V L Q H V V D V W H 3 0 D Q Q L Q J D Q G 7 H F K Q L F ' X U K D P U H : 0 V1$ F& H H% W B DJ W 1l R it D % OVDWF IN F N K BD D CRHMCWFOHOU ZI D WV KQD RVVW V Q( W K H P L Q X W H V 0 R Y H G E\ % U D F N H Q 6 H F R Q 7 K D W W K H P L Q X W H V R I W K D P H Q G H G W R V FL Q 119 8 10 G*1 1N QC GI % W IID IF W FH (Q D F R Q F H U Q U H H P L V V L R Q V X AJ FM FO WUM RHLJI Qb VQ FJ U D V1 W K D W L W F D Q Q R W G H W H F W S U R E O H P D W L F R U J D Q L F F R P D Q GR OWGK DOM Q G I LVtOHOVVH PFDR\ P g Ri ) & $ 5 5 , ( ' 0 R Y R G 6 N F RIM G H G U B F N H Q 7 K mV VK H P L( 9 :X IN $HI&VH H RW L QV JK H K H O 7K V 0 'D R Y H P E H DU V D IE Hil Q® IS G S W F & $ 5 5 , ( ' Announcements 7 K H U H Z H U H Q R D Q Q R X Q F H P H Q Presentations 7 K H U CH R Z 51 W FH V H Q W D W L R Q V W R E 3 $U CH N' ULVF KAH WYE CS& R P P L W W H H W R V 1- S S U H V H Q W D W L R Q W R S L F V W R Delegations 7 K H U H 6. Correspondence Z H U H Q R G H O H J D W L R Q V 7 K H U HF RZ UH W FH V SQRFEQF13RHQWIGLH G H L UW H P V 7 K FD RWQ V L QV W W D 0*)L&- R CF H IFI IP V R I E H G HWI M N U 01 M\ :M F$ & 0 H H W L q & $ 5 5 ( ' 8. Other Business $ 8 S G D W H E\ L R V H S K $ Q H O O R 6 H U Y L F H V 7 K H 5 H J L R Q D 0 0 X Q () :: 0$& H G X F D W L R Q D O W R X U R I $ Q H O O R H V IK )'i9::L OG$ H& G H DG CSC F X) SN GL DR W K H 0/0 CD D7 FAVI COIL lI ML04QRfM 3/ H I L U H D W W K W U D Q V I H U I D F L O R W \ W S Ile L X RIQIVN QLFQ3011 2 F W R E HQUR W K e 8l LKMOVE BL13CN) QVO IO 13 Q U H J D U G L Q J +WM KOCI VR RWW 43 16 F ROM VWC M RK (H DK CS S U F- m B D W U H NP )D VL VQ RV CK HH \ VH DD P U H O D I $ Q H O O R D Q V Z H U H G TWXKHW W L R S U R F H V V R I G L J J L Q J XNSK HW K H S U R F H V V H V X Q G H U W D N LH PQ F RI IFR U t & R X Q W\ L ID Q VY K LH O gQILH$ H G Ft U W Wtl K B H & % H Q 1 R( FDF H S H\ GI IDI 0 IH H 6 WUDHIW S FT 01 6 W111 U WSKXLU (KJ OW Pf H O F R I % 01 Q 4 R U H Q H G R Z Q Z L Q G R I W I R X Q G L Q W IK W D V I M/ UDOG Y QLM K14 [HOVE W EW U H VVR H V W K H V L W H Z D V F HR CP M A) H W W K lH Q L V W U\¶ Qr H N R/ OD \Q VG ID DJ W M G W\AK D W W U L E X W H G W R W K H D F W L Y L V 9. Next Meeting 7 K H Q H[ W U H J X O D U O$ Z IV (F 8 H 6 IK O 7 K X UD\DG D\ L M H W/ R Z H U / KY H O D%VR 3 05 H J L R Q D O + H D G T X D U W H U V 10. Adjournment 0 R Y FS G $ 0 16 U H- BSI 6N G+ FL (F N 9\ 7 KVD KVH P H H W L Q J E H D G M R X & $ 5 5 , ( ' 7 K H P H H W L Q3 J0 D G M R X U Q H G D W 3 $ M IN SRJ FEH DV\L VWI U R P( Q: H D UV J WI H ±: D FW W0 D Q D J H P H Q W $ G Y L V R U\ & 6 X FR CP IP HL W W H H & 0 H U N Clarington MINUTES UDIPARW uBSURMBRPPOH 3UHMIAUH VQOaRWUWUDAllJHSV )UDQMJWJ-DEH -RWHDQ:lil0HUU'BH= -eI%DW OHOD SDF=tfdOG 5EBEU®DjWITdOG 5EN66AFNPDQ RBIDORU:DOH:RR 5HLPHNSUH 4kODfADPOH\ 61N13UHMUV MUORUDODPU.UMCHG-IduJ:RO15RE?AHP 5RQEUWiDQbWHODYRWXM?A DM 7 RQQOOD 1. Agenda 0R)H&DEH-RRVFRQB$IQOCERWUW 78[ DtNQIRUODEHDFFHSMG &UUHG 2. Introductions of Committee members and staff (Q QHUMHF6vUI30FRPHBRPP1AHPHPEHUDQURMBUHIWURI DFVMQRUMMPPigi]NDFDMWRPPIROMPHBAJQDV DiRPOMMUPDWWMEOHIARMOIFRPPILHPHPEHUV 3. Presentations Clarington Active Transportation initiatives ODEkDOIZOBWDVRUMQQHFUHDBWDiGHFHUkDDSURMHFW SFRPMDDSURMHFVDDIVOBMQ! IMHFDSIAOUDD SURMHFZSQRDWOR&DUBOYAJIURUJDDRNMW PRM14PRIIURDBUHMURSSRUNMIM UDDSURMHFWJH DSSURMINEBW Clarington Transportation Master Plan 7K7UDBRUWMiUJ3ODINWUHgOODQSURMPHIN 61DUIRDHIRUMEMUN)HHBDFNIURP14FRPPIINRIfIil DE RUSRUDVJWODEIHUHURD$EDMIBNHODENEDQ 1KIOBUV 3RWWIRUDPDVAJSOD*iFLEROFVMIRRUMO Revised Minimum Maintenance Standards for Municipal Highways 5HtiBQU8DQVH6-UREHHWHTMHMO HPRMOIRUENH ODEIVDQ S HFLEBQUIRUSBON WJPDOOEH Clarington Traffic Map ,WJDFMPDSMSURBMFRPPIKUPDWMmRFDROl UDIIERODOOOESWJI1FRWIIERORHRIIEDOUHHOEW FFOIMFDM&DEkRUH REODUENUDIIEPDS jjVF®Q DOEHSU RE3E3IODUVEREVINI 6VH 4. Discussion Items Chair and Co -Chair elections HIHUUHBIIILHPHHW Road Safety BPPMHR6URBIHHBDFNRQIH RO]2EkVV UHI)DUOUDUB14FRPPBHH$IHFREIFBMUFFOM HPHUHE)HE4WJFWWRRk VlW )RMSDUWRDBIHMMVHW UHFHMFRPSOHWBMHIOHFVNEE5URRDBRQUDQ MIMM1aEIURDFRHORUPD®QHIDUBROOI VROOHFMLE3\ NEIP5HRO03ROEH Safe School Transportation Funding program )11BM20AJ BOMRI (1E6DBQEIDQIM [3EROM U H B\ UHHMPPIiMODIR211AUR6K6FRRO7UDMO)M NSRUIAFWWRROMMOSURLPDPRINIANHRMEWHRURRODV 00NVRROERDSSUIEHILON@RIWRROHPQ RPPMHPHPEHUNWHIMUHWINURUDPDUHHERNDMW UHUDUFRSSRUINRUDSRHOHIMHDSSOEDUMUHM ZUPDRQ! D®DDEOHKUMRIVAJBDFWWRROWMOFDRQIUBDFMI URROMMO IN Public education and promotion of Active Transportation and Safe Roads . 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MQ"'FM-IERSPFQV6RNLFHV l KIP I DC) 3RCLFH 61LMTH t EEP 511 M <X: DO 511 '• 1K�;' Town of Whitby Office of the Mayor 575 Rossland Road East, Whitby, ON L1 N 2M8 www.wh itby. ca Sent Via Email May 29, 2018 To: Ontario Provincial Party Leaders Doug Ford, Ontario PC Party Andrea Horwath, Ontario NDP Party Kathleen Wynne, Ontario Liberal Party Re: Highway 412 Tolls Don Mitchell Mayor Please be advised that at a special meeting of Council held on May 28, 2018, the Council of the Town of Whitby unanimously adopted the following resolution: 1. That Council hereby endorse the Media Statement dated May 25, 2018 calling on all provincial party leaders to commit to the removal of tolls on Highway 412; and, 2. That a copy of this resolution be forwarded to all provincial party leaders, all provincial candidates in Durham, and Durham Mayors for endorsement. The tolling of the 412 is inequitable and unfair. This underutilized highway is a waste of tax dollars. A toll-free 412 would add significant social and economic value to Whitby and Durham. This is an issue of both anger and concern to our residents that will impact their decision on June 7t". I urge you to do the right thing and commit now to the removal of tolls on Highway 412. Should you require further information, please do not hesitate to contact me directly. Sincerely, -P--d G� [� Dori Mitchell, Mayor 905.430.4300 x2203 mayor a@whitby.ca C. Local Whitby and Oshawa Provincial Candidates Durham Regional Chair & CEO Durham Region Mayors Members of Council, Town of Whitby Attachment - Media Statement, May 25, 2018 la pF"rx� TO O• ;p +Sri •... ..••'�9�' : KL VE ODI ± / DVW OLJKW 7RZQ &RXQFL 0 XQMPFXVG VXSSRLAIF G D Lk FDCXIQJ RQ SURYL(TLDO SDLAIV CFDGLL V VIS (I-PRYH VYKH VROCk/ RQ +LJKZDI 7KL V LhVRO<W RQ ZDV XSWFUQRZVXSSRMH MRL QW PHGLD VVV&PHQW L VV)6-G R ) LLCEI ODI B 5fV LFCDO & (Q U - FUL / I QQ 2%& (J DQG ODI R(J ' RQ ( L 0=(X LIG VYKH 1 R=L QJ 3 r1 RVYKF7(I FRDPXC,7_VI�HV KLJK VSH+G CLQ'W I (RO WH VP VIKH DLkI 9 +LJKZDI V DQG " WDWWG &KDL U 2¶&RQCR(J 3 2XU Lff ' XLIQ)P LA VL CLGM EH VUD IF G 1 DL UQ DQG HTXL VEEQ FRPSDU-G VIP FXU Q�L, 7RLROM <RL IV DCG 31+0 2 QIV- L R La NL CL&/U'/ KhCSHG VP SDI 1 RU VKRVH LAS SURYLQTLDO VE[ HV : LVYK KLJKZDI GLM Ka4SPHQNFFPLQJ CDVId V VR ' XU<,DP D LHVL C L&M QRZ EH DVAI- G VIS' SDI L QCL YL G= I RU 1 /L PL CDU DFFHW LIUGV ' ODI RU OL VFKhCO Q9/FG VYKDW : KL V L9 &RXQTL O KDV DC ZO V RSSRVHG W\H OWLA • p p p p 8 • b p p b b p p b 66 p p b8 p p b p b p p p p p p p 8 b p p b b • p p p p b b p b b p b p p S p S p b b M p M b y 8 b 8 p p April 13, 2018 Lei 0 All Municipal Administrators Region of Durham The Regional Municipality of Durham Re: Affordable & Seniors' Housina Task Force Re brt - Implementation Office of the On November 1, 2017, Regional Council approved the Affordable and Chief Administrative Officer Seniors' Housing Task Force Report. The Task Force Report (appended 605 ROSSLAND ROAD EAST herewith for your easy access) contains thirty-four (34) key recommendations PO BOX 623 that will successfully position Durham Region to support increasing the supply WHITBY, ON l-iN 6A3 of affordable rental dousing and the range of housing choices for seniors. CANADA 905-668-7711 Ensuring our residents have affordable and adequate housing that meets their 1-800-372-1102 needs is a priority that is top of mind for Durham Region and, as you will Fax: 905-668-1567 appreciate, this critical challenge is not one that we can address on our own. www.durham.ca As the Task Force Report aptly notes, implementation and action will come from collaboration and partnership across all levels of government and among Garry H. Cuhitt government, industry and community groups. Our area municipalities are key B.sc., M.S.W., (Pion) LL.D partners in moving the affordable and seniors' housing agenda forward and Chief Administrative officer your role as a community leader will be particularly critical as the work of the Task Force continues to advance. We wanted to forward a copy of the Task Force Report to you and to indicate that work is ramping up to ensure that the 34 recommendations are implemented. Staff will be reporting to Committee of the Whole and Regional Council before the summer recess and we invite you to contact us if you have any questions, comments or suggestions regarding this important initiative. Sincerely, Garry H. Cubitt, M.S.W. Chief Administrative Officer cc Dr. Hugh Drouin, Commissioner of Social Services Councillor David Pickles, Vice -Chair, Affordable & Seniors' Health Task Force and Chair, Health & Social Services Committee Encl. If this information is required in an accessible format, please contact "Service Excellence 1-800-372-1102, for our Communities" 19 100% Post Consumer Attachment: 2 The Regional Municipality of Durham I now INN f S a} L L L I-- l� i I now INN f S a} Message from the Task Force Chair and Vice Chair We want to thank the Region of Durham for giving us the honour, privilege and responsibility of leading the Region's Task Force on Affordable and Senior's Housing. The Task Force was established to identify strategies that support the creation and maintenance of affordable and seniors' housing as set out in the Durham Region Strategic Plan 2015 — 2019, the Regional Official Plan, and At Home in Durham, the Durham Housing Plan 2014-2024. To achieve this goal, the Task Force was instructed to carry out its mandate by focusing its activities in three key areas: • Committee Education: deepening members' knowledge and understanding of the existing rental housing supply in Durham Region, planning and financial tools to support the maintenance of existing rental housing, as well as policies and programs that encourage affordable housing development in Durham. • Information Sharing: inform Committee and Council discussion on matters related to the implementation of the Region's Corporate Strategic Plan, Regional Official Plan and At Home in Durham, and matters that further the Region's stated goals related to affordable and social housing. • Fostering Collaboration: identify opportunities that support the Region's stated objectives related to affordable housing through collaboration with the federal and provincial governments, area municipalities, Durham residents, financial and housing development industries, as well as other businesses, agencies and institutions with an interest in the housing needs of Durham residents. This Task Force Report contains recommendations and strategies that support the creation and maintenance of affordable rental and seniors' housing and, in malting its recommendations, the Task Force has followed a process that has promoted education, information sharing and collaboration. In carrying out its work, the Task Force has identified opportunities that impact the region's housing supply for seniors and low- to moderate -income households and, in so doing, has defined a four -fold role for the Region, and a six -point plan of action that calls for collaboration, partnerships and a multi -faceted approach. On behalf of the Task Force, we would like to thank members of our community, associations, stakeholders, housing partners and academics who stepped forward to support the efforts of the Task Force and to lend their expertise and guidance throughout the Task Force process. Page 12 Finally, it is important to acknowledge the dedication of our fellow Task Force members and their commitment to arrive at a consensus around these recommendations. There are few who would argue that the conversations around housing options in general, and affordable rental and seniors' housing options in particular, are complex. The Task Force, in developing this report, has focused on the importance of collaborative action and constructive dialogue, and the inherent benefits of turning challenges into opportunities. Members of the Task Force have learned a great deal through this process. As this report highlights, the challenges associated with increasing affordable rental housing for low- and moderate -income households and addressing the need for more housing choices for seniors are both complex issues. Durham Region has a long- standing commitment to address the needs of its residents. In keeping with that commitment, the Region recognizes the importance of addressing the rental housing needs of low -and moderate -income households, and the need for suitable housing for Durham's seniors. This report represents an important step in moving forward to realize results. Members of the Task Force, through their commitment and support of this report, recognize that despite the accomplishments that have been realized, much . remains to be done. We hope that the recommendations contained in this report will contribute in a meaningful way to ensuring — as Regional Chairman Roger Anderson has aptly articulated — that "no one in Durham Region should go to sleep at night without a roof over their head." Respectfully Submitted, On behalf of the Affordable and Seniors' Housing Task Force Regional Councillor Bob Chapman Regional Councillor David Pickles Chair Vice -Chair Page 13 Members of the Task Force Bob Chapman, Chair David Pickles, Vice -Chair Members: • Roger Anderson, Regional Chair and Chief Executive Officer • David Pickles, Chair of Health and Social Services Committee and City of Pickering Regional Councillor • Bob Chapman, Chair of the Finance and Administration Committee and City of Oshawa Regional Councillor • Colleen Jordan, Town of Ajax Regional Councillor • John Grant, Township of Brock Mayor • Adrian Foster, Municipality of Clarington Mayor • Dan Carter, City of Oshawa Regional Councillor • Dave Ryan, City of Pickering Mayor • Bobbie Drew, Township of Scugog Regional Councillor • Jack Ballinger, Township of Uxbridge Regional Councillor • Elizabeth Roy, Town of Whitby Regional Councillor Page 14 Contents Message from the Task Force Chair and Vice Chair............................................................. 2 Members of the Task Force..................................................................................................... 4 ExecutiveSummary................................................................................................................. 6 1.0 Introduction.......................................................................................................................12 1.1 Purpose of this Report................................................................................ ..............13 1.2 The Complex Landscape of Housing Service Delivery........................................................................17 1.3 Region of Durham's Role under the Housing Services Act.................................................................20 2.0 Housing Affordability and Choice: The Need for Action in Durham Region................23 2.1 Background.................................................................................................................................23 2.2 Rental Housing Affordability in Durham Region................................................................................26 23 Seniors' Housing: Simply Put It's a Lack of Choice.............................................................................28 2.4 Rental Housing Affordability and Seniors Housing Choice................................................................. 29 3.0 Meeting the Challenges Head On: Durham Region's Affordable and Seniors' Housing TaskForce...............................................................................................................................31 3.1 The Task Force Process: Listening to and Learning from Others.......................................................33 3.2 A Regional Framework for Action......................................................................................................35 4.0 Task Force Recommendations: A Six -Point Plan of Action ...........................................39 4.1 Lead by Example.................................................................................................................................41 4.2 Overcome Barriers.............................................................................................................................43 4.3 Partner and Build Support..................................................................................................................45 4.4 Showcase Best Practices....................................................................................................................46 4.5 Advocate Responsibly........................................................................................................................46 4.6 Monitor Progress and Report on Results...........................................................................................47 4.7 Summary of Task Force Recommendations.......................................................................................48 5.0 Summary and Conclusions..............................................................................................52 APPENDICES...........................................................................................................................54 AppendixA: Glossary of Terms...................................................................................................................55 Appendix B: Definition of Affordability and Core Need..............................................................................58 Appendix C: History of the Devolution of Social Housing and Legislative Framework...............................60 Appendix D: Facts about Rental Housing Affordability Durham Region.....................................................61 Appendix E: Facts about Seniors' Housing Choice in Durham Region.........................................................74 Appendix F: Affordable and Seniors' Housing Task Force Terms of Reference.........................................79 Appendix G: Synopsis of Input from Online Survey....................................................................................83 Page 15 Executive Summary Affordable, suitable and adequate housing is not only a basic necessity for human health and quality of life, but it is also a lever to reduce systemic health inequities and associated long-term care costs. Recent research has shown that, "People who are adequately housed require fewer and less expensive medical interventions. 1" Durham Region is committed to addressing the housing needs of its residents. Across Durham Region, there are two compelling issues that require action. The first relates to the need for more affordable rental housing for low- and moderate -income households. In few words, there is not enough affordable rental housing to meet the current, and growing, demand. The second issue pertains to the need for a broader range of housing choices for seniors. While there are some seniors who face affordability issues, the real concern for the vast majority of seniors across Durham Region is that the existing housing stock does not provide sufficient choice to meet their needs. Finding affordable, suitable and adequate housing is not a new challenge. Addressing the housing needs of community members is not a simple fix; it cannot be solved by any single or simple solution, or any single level of government. The reality is Ontario is the only province in Canada to have downloaded to municipalities the responsibility of funding and administering social housing, and the financial impact of an increasingly aging and costly social housing stock should not be borne by the municipal property tax base. There is a pressing demand in Durham Region for: 1. affordable rental housing that meets the needs of low- and moderate -income households 2. greater diversity in the housing choices for seniors, who are forecast to comprise 33 per cent of the Durham population by 2031. I Wellesley Institute. Precarious Housing in Canada. 2010. http://www.we Iles leinstitute.corn/w-contentlu p Ioads120101081Precarious Housing In Canada. df Page 16 Affordable Rental Housing While some progress has been made to develop new affordable rental housing across Durham, more work needs to be done as demand is outpacing supply. The population is growing at rates higher than most Greater Toronto Area (GTA) regions, bringing a need for even more affordable, suitable and adequate housing. About 83 per cent of all households in Durham Region are homeowners, and fow- and moderate -income renters have limited affordable housing opportunities. To date, vacancy rates in 2017 for rental accommodation are low (2 per cent), and there are currently about 6,800 applicants (as of August 31, 2017) on the wait list for subsidized rent -geared -to -income (RGI) housing. The current high demand for affordable rental housing in Durham Region has many implications including: long wait times for subsidized housing units; potential difficulties for businesses in attracting and retaining employees because they are unable to secure adequate housing; long commutes to work, which in turn can have social, economic and environmental implications; and limited options for seniors looking to downsize and for young adults who are starting out. Across Durham Region, tight rental supply, low vacancy rates, and high demand and cost challenges to build affordable rental housing for low- and moderate -income households are presenting impediments that, unless addressed, will impact the Region's ability to create an economic advantage, and build communities that are inclusive, supportive, welcoming and complete. Seniors' Housing Choices A different set of issues and challenges prevail with respect to increasing the range of housing choices for seniors. While some seniors do face affordability issues, the vast majority of seniors across Durham Region are looking for a wider range of housing choices to meet their needs. Although medium- and higher -density construction is beginning to take place, there is little overall diversity in the existing housing stock across Durham. The majority of the housing supply still consists of single family dwellings. Seniors want to be able to downsize in their own communities and need greater housing choices, like condominiums, bungalows and purpose-built rentals. Addressing the housing needs of Durham's seniors is vital given that more than one- third of Durham's population will be over the age of 55 by 2031. Action is needed to ensure that the housing stock in Durham is suitable, appropriate and supportive of the Page 17 needs of Durham seniors. A lack of housing choices for seniors will present impediments that, unless addressed, will impact the Region's ability to build communities that are inclusive, supportive, welcoming and complete. Moreover, if the housing needs of Durham's seniors are not met, the ability to age in place will be impacted as seniors select housing — perhaps in other communities — that does meet their needs. The inadequate supply of affordable rental housing and limited housing choices for seniors are both compelling issues that must be addressed. Community leaders recognize that Durham's future depends on its ability to develop and effectively implement solutions that support the creation and maintenance of affordable rental and seniors' housing across Durham Region. Task Force Activities In 2016, Regional Council established the Affordable and Seniors' Housing Task Force to both address the need for more affordable rental housing for low- and moderate - income households and also to address the need for more housing choices for seniors in Durham. The work of the Task Force builds on and supports the Durham Region Strategic Plan 2015-2019, the Regional Official Plan, and At Home in Durham, the Durham Housing Plan 2014-2024. The work of the Task Force will also inform the five- year review of the Durham Housing Plan, which will be carried out in 2018. The Task Force was instructed to carry out its activities in three areas: committee education, information sharing and fostering collaboration. Each Task Force meeting focused on these areas. Task Force members received numerous detailed deputations from staff about the history of affordable and social housing, and the legislative framework and key accomplishments that have been realized across Durham. Members of the community were invited to share their ideas with the Task Force through an electronic survey, as well as individual deputations about community innovations and leading-edge approaches. A detailed web -based analysis was completed to highlight good municipal practices that have created and/or maintained affordable rental and seniors' housing in Ontario, North America and globally. In addition, a Thought Leaders and Partners Roundtable was held in June to bring industry leaders and innovators together to share exemplary practices and to identify opportunities for Durham Region. Page 18 The Region plays an important role in fostering a supportive policy and regulatory environment. Importantly, the Region has leverage and assets that can assist in reducing risk, offsetting costs, and increasing certainty for those who are in the business of developing and maintaining affordable rental and seniors' housing. The work of the Task Force builds on At Home in Durham, the Durham Housing Plan (2014-2024) that lays out the Region's vision for housing during the next 10 years. The work of the Task Force also supports the Durham Region Strategic Plan 2015-2019, the Regional Official Plan, the 2017-2021 Economic Development Strategy and Action Plan and the Age - Friendly Durham Strategy and Action Plan. The work of the Task Force highlights the important role that affordable and suitable housing plays in building inclusive, healthy and complete communities. Six Point Plan of Action This report summarizes the findings and recommendations of the Affordable and Seniors' Housing Task Force, and is based on a four -fold role for the Region and a six - point plan of action. The six -point plan of action includes specific recommendations to address the two key issues facing Durham Region: 1) the need for more affordable rental housing for low- and moderate -income families; and 2) the need for more housing choices for seniors. The recommendations recognize the fact that these two issues are very different and that different solutions are needed. The six -point plan of action is premised on two governing principles: first, that access to affordable, suitable and adequate housing is a basic human right; and secondly, that the Region, together with its municipal and other partners, has an important role to play in supporting the creation and maintenance of affordable rental and seniors' housing. The recommendations contained in this document highlight the need for action by many, as well as the myriad ways in which municipalities—regional and local—and their partners are involved in and responsible for meeting local housing needs. Municipalities are catalysts and facilitators of change. They track and identify community needs and demographic shifts. They are responsible for creating and implementing public policy, and for carrying out land use planning and servicing, including the delivery of transit options and alternatives. Regional and local councils make important on -the -ground decisions about implementing innovative planning provisions, including density bonusing, legal second units and inclusionary zoning provisions. They enforce building standards and encourage green technology and Page 19 energy conservation. Regional and local/area municipalities enter into partnership agreements, donate land, levy taxes, make decisions about tax exemptions, distribute provincial transfer payments and share information. This report highlights the leverage that exists at both the Regional and local level, and focuses prominently on the role that the Region of Durham can play to effect transformative change in the area of rental housing affordability and the range of housing choices for Durham seniors. This report capitalizes on the need for action and builds on the desire by community residents and leaders, bureaucrats, industry partners, special interest groups and organizations to see results. The report recommendations emphasize the need to utilize the full suite of Regional and local municipal tools (e.g. policy, regulatory, communication, education, outreach and advocacy) that are available. Overwhelmingly, this report highlights the need for collaborative action across public and private sectors and between government, industry and communities. There is no single, or simple, solution. This report recognizes two different and compelling issues: 1) the need to increase the supply and availability of affordable rental housing; and 2) the need to improve the range of housing choices for seniors in Durham. The Region has an important role to play as a leader, facilitator, innovator, partner and advocate. The Region can also continue to build support and traction by monitoring progress and reporting on results. To increase the supply of affordable rental units, risks need to be reduced, uncertainties need to be addressed and the full suite of Regional tools (policy, program, regulatory, fiscal, education and outreach) will need to be leveraged to create new, and protect the existing, rental housing stock. To help increase the range of housing choices for seniors, the Region of Durham, together with its partners from other levels of government, the private industry, and at the community level, will need to support a range of housing types. These housing types include: traditional housing, such as single family, and ground -oriented units— including semi-detached, row houses, apartments in a duplex, other single attached and movable dwellings (e.g. garden suites), and collective dwellings (e.g. residences for seniors, long-term care facilities for seniors). The Region and its partners will also need to promote adaptation, and support innovative forms of tenure, including co -housing and life -lease housing. Page 110 There is not enough affordable rental housing in Durham Region to meet the needs of low- and moderate -income households - single, non -seniors in particular. In addition, more housing choices are needed for seniors. These are not issues that will solve themselves. In fact, they are issues that will grow in number and complexity unless solutions are found. Housing that is adequate, affordable and suitable is a regional and local municipal issue, and importantly, it is a quality of life issue that demands attention and collective action. 93 -0 -77 -ng is a basic human right, it provides a solid foundation for people to secure ernployinent and raise families, and is essentiol for mentally, physically, and socially healthy communities. As housing is fundamental to every-doy quality of life of the people living and working in Durham, it is imperative that housing is affordable, and has options to meet the diverse needs of all families and individuals in the region." A[ Home in Durham- Durham Region Housing Plan 2014,2024 Page 111 1.4 introduction "The true measure of any society can be found in how it treats its most vulnerable members." (Mahatma Gandhi) There are few issues more central to our well-being than securing affordable, adequate and suitable housing. It is a gateway to improving health, education and economic outcomes. Yet, rising costs of homeownership, historically high levels of household debt and historically low rental vacancy rates are having a profound impact on Canada's housing market. Low- and moderate -income households are particularly disadvantaged, as they are the most vulnerable to homelessness or to housing that is unaffordable, unsuitable or inadequate to meet their needs. Affordable rental housing options are limited, and wait lists for subsidized rent -geared -to -income (RGI) housing are growing as more people struggle to secure affordable, suitable and appropriate housing. Indeed, housing affordability was identified as the top 'desired housing outcome' across the country by 47 per cent of those surveyed for the recent National Housing Strategy consultations.2 Canadians need to have housing that they can afford and that meets their needs. In addition, demographics have factored prominently in determining patterns of urban growth. Our cities and urban centres mirror the needs of baby boomers who have been highly influential in dictating housing form and function. Today, this demographic legacy is evident in automobile -centered communities and housing that reflects the needs of nuclear families. Accessibility and walkability are now emerging in part due to an aging demographic and a population that is demanding more ready access to public transportation and support services. In addition, trends toward smaller household sizes are resulting in new pressures for different housing forms. Durham Region is not immune to the challenges of housing affordability and choice. Although Durham has the most affordable home ownership costs in the Greater Toronto Area (GTA), most ownership housing is still in single, detached dwellings, leaving buyers with a limited range of housing choices. Low- and moderate -income households z What We Heard: Shaping Canada's National Housing Strategy, the Conference Board of Canada; the Government of Canada, 2016. Page 112 have average incomes well below owner incomes in Durham, and face significant challenges finding and maintaining affordable and suitable rental housing in the region. Shifting demands provide clear evidence of the complexities of the housing market. There is an intricate relationship between building, planning and finance that makes simple solutions impossible. Housing is crucial to overall economic growth, but it is also intimately tied to prosperity and quality of life. 1.1 Purpose of this Report In 2016, Regional Council established the Affordable Housing and Senior's Housing Task Force to identify strategies that support the creation and maintenance of affordable and seniors' housing as set out in the Durham Region Strategic Plan 2015- 2019, the Regional Official Plan, and At Home in Durham, the Durham Housing Plan 2014-2024. In developing this document, members of the Task Force focused on addressing two different, yet compelling issues facing Durham Region: 1. the need for more affordable rental housing for low- and moderate -income households 2. the need for more housing choices for seniors. Members of the Task Force recognized that these two issues are related, yet distinct. While most seniors in Durham have sufficient income and assets to meet their housing needs, there is limited diversity of size and tenure in the housing market in Durham, especially as it pertains to seniors who want to downsize as they age (e.g. condominiums, bungalows and purpose-built rentals). Those seniors who do have affordability issues are generally renters and share similar concerns to other low- and moderate- income renters in securing affordable housing. Page 113 (Source: CMHC Housing in Canada Online (HiCO). Low-income renters determined in accordance with ROP definition.) As illustrated in the above schematic, there are estimated to be about 19,995 low- and moderate- income renters who cannot afford average market rent in Durham, of which only 2,255 are seniors in core housing need. This represents only about 5 per cent of the 41,100 senior households in the region. Most seniors in Durham are less concerned with rental affordability than they are with increasing the range of housing choices available to them. While all low- and moderate- income households struggle to find affordable rental housing in Durham, single non -seniors are particularly disadvantaged as they tend to have lower incomes and more limited affordable rental housing choices than families and seniors. Page 114 Affordable Rental Housing The Region of Durham plays a critical role in supporting the delivery of affordable housing. As the designated service manager, Durham is responsible for addressing the current and future housing needs of its communities in accordance with At Home in Durham, the Durham Housing Plan 2014-2024. To date, the Region's efforts have focused on meeting and maintaining its legislated requirement under the Housing Services Act to fund and administer social housing programs — including the provision of funding for rent -geared -to -income (RGI) units - as well as the allocation of federal/provincial funding as it becomes available. Over the years, the Region has successfully leveraged one-time funding commitments from Federal and Provincial governments that have totaled approximately $111.5 million over the past ten years and created almost 390 new affordable rental units throughout Durham, to help stimulate new rental housing construction, as well as improve affordability conditions for the existing rental supply. Although integral to the supply of affordable rental housing in the region, these efforts have not been sufficient to meet the needs of all low- and moderate -income households in Durham. There are other ways in which the Region can facilitate and champion affordable rental housing for low- and moderate -income households: as a partner with industry and as a regulator of development, as well as an innovator in the creation of local programs to better address the needs.of its residents. This report incorporates the definition of affordable rental housing as defined in the Regional Official Plan. Affordable rental housing, as defined in the Regional Official Plan is the least expensive of: • a unit for which the rent does not exceed 30 per cent of gross annual household income for low- and moderate -income households (income based calculation); or • a unit for which the rent is at or below the average market rent of a unit in the region (market based calculation).' 3 For more information about the way in which the Region of Durham defines affordable [housing], see Appendix B. Page 115 Seniors Housing Choice Durham's population is aging and the demographic profile of the Region will have an important impact on the types of services that are required in the future. Importantly, it will dictate the type of housing and the range of housing choices that will be required by Durham's older adults. Improving the housing choices for Durham seniors requires the collaboration of many stakeholders including the Region of Durham, area municipal partners, upper levels of government, non-profit housing organizations, developers and real estate investors as well as community members including seniors. Improving the housing choices for seniors will ensure that Durham remains a place where people can spend their entire lives. There are many ways in which the Region can improve the housing choices for seniors by: advancing a supportive policy and regulatory environment; advocating responsibly; promoting partnership that help to improve housing choices, and creating local programs to ensure the needs of its residents continue to be met. Importantly, the Region of Durham can also advance education and awareness initiatives around the need for and value of creating additional housing choices for seniors. Task Force Recommendations Durham Region recognizes the importance of being anticipatory, nimble and responsive to change. The work of the Task Force will be instrumental in informing Regional Council as it moves to advance not only the Durham Region Strategic Plan, Economic Development Strategy, and Age -Friendly Durham Strategy, but also At Home in Durham the Durham Housing Plan, 2014-2014 and the Regional business planning process. In building on the accomplishments that have been realized to date, this report puts forward 34 recommendations for the consideration of Regional Council that will: 1) increase the supply of affordable rental housing for low- and moderate -income households; and 2) increase the range of housing choices for seniors in Durham Region. While the report emphasizes what the Region can do, it also appeals to senior levels of government for reforms to existing housing policy and programs. In particular, there is no long-term funding commitment from the federal or provincial government to Page 1 16 support local planning, service delivery and housing development. This report calls on the federal and provincial governments to re-establish and strengthen their commitment to and responsibility for affordable housing development and maintenance. This report also calls for the buy -in and support of industry and community partners and identifies the integral role that area municipalities will play in supporting the creation of affordable, adequate and suitable housing. Looking to the future, this Task Force Report highlights the need for collective action, and speaks about the ongoing need for education, information sharing and collaboration. 1.2 The Complex Landscape of Housing Service Delivery Across Canada, the delivery of housing and related support services involves all four levels of government and a multiplicity of agencies, associations and organizations. Affordable Rental Housing Municipal governments in Ontario face unique challenges. Unlike other provinces and territories, affordable and social housing in Ontario is funded, planned, designed, and delivered by municipal service managers, like the Region of Durham, in accordance with their legislated 10 -year housing and homelessness plans and the Housing Services Act. The Province transferred social housing funding responsibilities to municipalities in 1997 and administrative responsibility in 2000. Prior to this, these programs were administered and funded by the Canada and Mortgage and Housing Corporation (CMHC) at the federal level and the Province of Ontario. For more information about the devolution of social housing, see Appendix C. Ontario is the only province in Canada to have downloaded to municipalities the responsibility of funding and administering social housing. Under the current legislative framework, the Province of Ontario is the system steward, largely responsible for setting the legislative and regulatory framework consistent with its Long -Term Affordable Housing Strategy (LTAHS). The LTAHS and the provincial Policy Statement: Service Manager Housing and Homelessness Plans provide guidance for local housing and homelessness plans. Page 117 The federal government has committed to establishing a National Housing Strategy, which will include a new National Housing Fund, in addition to the commitment of a new expanded federal/provincial investment framework. The proposed new framework will replace the current Canada -Ontario Investment in Affordable Housing (IAH) program beginning in 2019-20. The fund will include the provision of low-cost loans for housing repair, renewal and new development. It is unclear how this will operate in Ontario given the service manager role in the provision of housing. Seniors Housing Choices Across Canada, seniors require a range of housing and housing support options that match changing mobility and health demands. The senior housing landscape is complex. Some seniors reside in their own homes while others rent accommodation. Some require housing supports to enable them to remain in their own homes while others are looking for a greater degree of assistance in the form of retirement residences and/or long-term care. Other housing types for seniors include adult lifestyle communities, co-operative housing and life lease projects. Some low-income seniors may also require rent -geared -to -income (RGI) or other forms of housing assistance in affordable housing or social housing. The delivery of housing and related support services for seniors involves a multiplicity of agencies, associations and organizations. Population aging has important implications for housing and related services. The Region has an important role to play not only to support various forms of housing that meet the needs of Durham seniors, but coordinating housing with support services and ensuring that community planning responds to the needs of seniors and enhances their quality of life. The following schematic provides a simplified view of those who have a role to play in delivering housing and housing services: Page 118 Table 1: Agencies and Organizations Involved in Delivering Housing and Housing Services Responsibilities 0 • Provides mortgage insurance to homeowners • Conducts research related to housing and homelessness • Allocates federal funding to province for social and affordable housing • Funds federal co-operative social housing providers • System steward -sets legislative and policy framework, including planning tools • Allocates federal/provincial funding to service managers for affordable and social housing • Establishes policy direction in Regional Official Plan, and manages growth in partnership with area municipalities • Sets housing priorities in accordance with local 10 -year plans • Funds and administers social housing and homelessness • programs Allocates federal/provincial and municipal funding for new affordable housing development • Establishes policy support through Official Plans • Applies regulatory tools through zoning by-laws • Approves development applications and provides incentives • Enforces local bylaws and property standards • Focus on the creation of inclusive, healthy and supportive communities • Provides social and affordable housing, emergency shelters and transitional housing, including new development • May focus on the housing needs of specific populations (e.g. homeless, physical or development challenges, seniors, etc.) • Develops and delivers ownership and rental housing for profit • Operates rental housing for profit • Responds to the demands of the market • May purchase investment properties that provide rental housing accommodation at market rents • May create secondary suites in their homes, which can be a source of affordable rental and/or seniors' housing Page 119 1.3 Region of Durham's Role under the Housing Services Act The Housing Services Act (HSA) sets out the Region's responsibility for implementing a ten-year plan to address housing and homelessness conditions in the community. In 2414 Regional Council endorsed the following four goals of At Home in Durham, the Durham Housing Plan 2014-2024: • End Homelessness in Durham • Affordable Rent for Everyone • Greater Housing Choice • Strong and Vibrant Neighbourhoods. Regional Council has been provided with an update of the activities undertaken to date as a result of the Plan, including the development of an inter -Departmental Steering Committee comprised of senior staff to oversee the implementation of the Plan, as well as an overview of strategic investments of new housing and homelessness funding in support of the plan's goals. Annual updates are provided to Regional Council in June of each year and a fulsome review of the Plan will be undertaken in 2018119. The role of the Region under the HSA is to carry out measures to meet the objectives and targets set out in At Home in Durham. The Region has the power to establish, administer and fund housing and homelessness programs and services and to provide housing directly. Under the HSA, the Region of Durham also must ensure that: • The prescribed service level standard of 4,446 rent -geared -to -income (RGI) subsidies is maintained. • The existing supply of rental housing units in the non-profit and Regionally -owned Durham Regional Local Housing Corporation (DRLHC) portfolio are sufficiently funded and maintained. • The financial and administrative structures are in place to ensure that non-profit and co-operative housing providers operate in accordance with the HSA. Page 120 Social Housing and Rent -Geared -to -Income (RGI) The Region of Durham administers and provides funding to 45 social housing providers, who own approximately 6,374 rental units at 91 sites across the Region. Social housing buildings typically offer a blend of market rents and rent -geared -to -income (RGI) units. The Region has additional rent supplement agreements with private landlords to subsidize 330 market rent units across Durham, allowing the Region to meet its prescribed service level standard of 4,446 RGI units. These mandatory programs represent $43 million in annual spending, of which $33 million is funded from the municipal tax base. The Region currently receives roughly $10 million in federal funding (flowed through the Province). This amount has been declining as federal social housing providers under Regional administration come to the end of their operating agreements and federal rent supplement agreements expire. The most recent federal budget announced that the government intends to preserve the baseline funding related to these agreements. The use and renewal of these funds is unknown at this time but will be determined over the next year, including how and if these funds will be flowed to service managers. The province does not provide funding for social housing or RGI. Table 2: Summary of Social Housing Stock and RGI Units under Regional Administration yi yfj 3 ly J1-< Page 121 With the exception of the DRLHC, the Region of Durham does not own or manage the social housing stock, but provides provincially mandated funding and certain oversight requirements under the HSA. The Region owns and manages 23 DRLHC properties that provide housing to 1,293 households across the region. Federal and Provincially -Funded Housing Initiatives Since 2005, the Region has also allocated federal/provincial funding for a number of initiatives including new affordable rental housing development, assistance for social housing repair and regeneration, temporary rental housing assistance and some affordable home ownership. • $35.6 million for the development of 361 affordable housing units, with an additional allocation of $24.4 million, that will increase the supply to 529 units by 2019. $26.2 million for social housing repair and regeneration, energy efficiency and renewable energy projects • $24.9 million to provide temporary rental housing assistance through rent supplements and housing allowances. The Region currently provides this assistance to about 720 households, but these benefits are beginning to expire and will all be terminated by 2024. • $286,000 to Habitat for Humanity to support affordable homeownership for 14 families. ° Affordable housing developed under these programs is defined as housing that offers unit at 80 per cent of average market rent. Page 122 2.0 Housing Affordability and Choice: The Need for Action in Durham Region 2.1 Background One of the fastest growing regions in Canada, Durham is currently home to more than 670,000 residents. Based on the Provincial Growth Pian, the region will be home to almost 1 million people by 2031—an increase of 45 per cent --due largely to net migration. Next to York Region, Durham is the fastest growing regional municipality in the Greater Toronto Area (GTA). Figure 1: Demographic growth drives demand 1,000,000 w 800,000 2016 i 670,305 L d o 600,000 C � 400,000 0 2016 2 216,700 q " $ 200,000 i i 1976 1981 1986 1991 1996 2001 2006 2011 2016 2021 2026 2031 -wPopulallon -i--Households Source: Statistics Canada, Census 2016 Growth in residential units is anticipated to increase in line with population growth. Currently about 83 per cent of Durham residents are homeowners, with the majority residing in low-density, single-family accommodation. Rental housing development has lagged far behind homeownership in the last two decades. Only 1.7 per cent of housing completions since 1997 have been rental accommodation. In the last two years, however, more diversity is emerging with 7 per cent of total housing completions consisting of rental accommodation in 2015 and 2016. Page 123 Figure 2: Housing Completions in Durham 6,000 - - 5,000 — — 4,000 I n RENT 8,000 OWN 2,000 1,000 0 Amaoo N <3 Ib ° ° ° ° ° 0 °o°o°oag'o, p ti ti Source: Canada Mortgage and Housing Corporation (CMHC), Housing Market Tables, Select South Central Ontario Centres, January 2097 Ontario's Fair Housing Plans has recently introduced a comprehensive package of measures to assist people find more affordable homes, increase supply, protect buyers and renters and bring stability to the real estate market. Several initiatives under the Fair Housing Plan are expected to encourage the building of more new purpose-built rental housing, including ensuring the property tax for new multi -residential apartment buildings is charged at a rate similar to other residential properties. Affordable Rental Housing There is a need for more affordable rental housing in Durham Region, evidenced in part by: low rental housing vacancy rates (2 per cent); rental rate increases that are outpacing rates of real household income; the significant percentage of renters who are paying more than 30 per cent of their gross income on shelter (38 per cent, almost all of whom are receiving financial assistance through Ontario Works or ODSP); the continued use of emergency shelters (1,321 households in 2016, of which nearly 86 per 5 Ontario's Fair Housing Pian focuses on affordability for both owners and renters. Page 124 cent were single non -seniors); and the current wait list of 6,808 households, as of August 31, 2017, for rent -geared -to -income (RGI) housing. Although some senior households face affordability issues as a result of the combination of modest incomes and the high cost of living, they generally have significantly higher incomes and assets than do their non -senior counterparts. Even low- income seniors have a greater number of affordable rental housing options than do single, non -seniors, who are the most disadvantaged low-income group. The primary housing issue, as it pertains to most seniors in Durham Region, is less related to affordability than it is to diversity and range of choice. Seniors Housing Choice In Durham Region, 73 per cent of seniors own their own homes. The majority of seniors want to remain in their communities as they age, but this is frustrated by the limited availability of apartments, bungalows, purpose-built rental, and retirement living in some areas of the region. Simply put, the current range of housing choices is not supporting the needs of the region's seniors who want to downsize as they age. This will be increasingly the case as the population ages, and the proportion of Durham residents aged 55 and older increases from 24.1 per cent currently to almost 33 per cent by 2031. Smaller average household sizes suggest a growing need for medium- and higher - density housing, rather than the prevailing stock of low-density housing that is typical across the region. The ownership market is starting to respond to the demand for smaller units, but rental—particularly affordable rental— continues to lag behind. Region of Durham Vision Despite these challenges, the region enjoys a solid reputation as a wonderful place to live, work and invest. The Region of Durham has articulated a long-term vision that speaks about the quality of life that is found here: "Durham Region will be a united group of vibrant and diverse communities recognized for their leadership, community spirit and exceptional quality of life." (Durham Region Strategic Plan, 2015-2019) Durham's Economic Development Strategy and Action Plan builds on the corporate vision that "Durham Region will be the most prosperous and innovative region in North Page 125 America." Prosperity, innovation, and growth are closely tied to affordable, suitable, and adequate housing. Durham's economic future depends in large measure on its ability to retain and attract a local talent pool. A ready supply of affordable rental housing and a mix of housing stock that meets the needs of current and future residents is an important point of leverage for attracting and retaining residents. Housing that is affordable, suitable, and adequate is a vital component of a healthy, complete, and inclusive community. 2.2 Rental Housing Affordability in Durham Region There is a discrepancy between the needs of Durham's rapidly growing population and the affordable rental housing opportunities that are currently available for low- and moderate -income households. The challenges are many and the facts are cause for concern. Additional information detailing the facts about affordable rental housing in Durham Region can be found in Appendix D. Demand for affordable rental across Durham Is outpacing supply • Population growth in Durham is outpacing growth in social and affordable housing. • There has been a decline in the construction of private rental housing in Durham Region since the 1980s. o Purpose-built rental housing represents less than 1 per cent of new housing built since 2000. o Rental housing constitutes only 1.7 per cent of total housing completions in Durham Region since 1997. • Rental vacancy rates have declined significantly in Durham Region. • The current vacancy rate is 2 per cent and has remained this low or lower since 2011. • Demand for rental units far exceeds purpose-built rental supply in Durham Region. o Limited information is available about the secondary market. • Private rental and social housing stock is aging. Page 126 • End of social housing operating agreements/mortgages could adversely impact Durham's ability to meet legislated service level standards and address affordable rental housing needs if social housing units are not replaced. Renters in Durham face more affordability issues and have fewer housing options than homeowners • Renters in Durham pay a higher percentage of their income on shelter than owners and have fewer housing options. o Owners can downsize or access the rental market to improve affordability. Renters, who have less than half the income of owners on average, have only the limited rental housing market as an option. o Less than half of Durham's renter households can afford units deemed affordable for low- and moderate -income households, and the majority of these households are also in core need. • Rental affordability in Durham Region is particularly acute for single non -seniors. c Low-income, single non -seniors have limited options in both social housing and the private rental market. o Homelessness is an issue for single non -seniors, who are often provisionally accommodated and increasingly use emergency shelters.6 Wait list for RGI is growing • The wait list for rent -geared -to -income (RGI) housing continues to increase. o At August 31, 2017, there were 734 more applicants on the RGI wait list in Durham Region than there were at the end of 2016. o There were 3,269 families waiting for an RGI unit, including more than 4,300 children. About 81 per cent of these families are led by a sole support parent. o Non -senior singles have the lowest incomes of any other group on the wait list. About 77 per cent are receiving social assistance, most of whom are permanently disabled and receiving ODSP (57 per cent). o Seniors represent the smallest cohort on the wait list (25 per cent) but nearly 38 per cent of applicants housed in 2016. 6 See Table 8, page 69: Emergency Shelter Use. Page 127 2.3 Seniors' Housing: Simply Put It's a Lack of Choice As the population ages, and the number of households over the age of 65 increases across Durham Region, the desire among seniors to 'age in place' may be expected to increase. Additional information detailing the facts about seniors' housing choice in Durham Region may be found in Appendix E. An aging population will change the face of Durham Region. • One-third of Durham Region's population will be over the age of 55 by the year 2031. • The range of housing options for seniors is extremely limited in some municipalities. • There is a risk that if Durham seniors cannot find appropriate and suitable housing, that they may choose to look beyond Durham Region for accommodation that meets their needs. Seniors are largely homeowners who want to remain in their communities • About 73 per cent of senior households in Durham Region currently own their own home. • Seniors want housing that is suitable, accessible, and connected to community services and health care supports. • Seniors are often unable to find suitable accommodation in their own communities in which to downsize (e.g. condominium, bungalows, purpose-built rentals). Balanced growth in supply and demand for seniors' retirement housing • Although both supply and demand have been growing remarkably, Durham is considered a balanced market where supply of spaces in senior's retirement homes is largely meeting demand. • The average monthly cost of a one -bedroom apartment in a seniors' retirement home (which includes meals and other amenities) in Durham Region is $3,835. • Average annual income of seniors in Durham is $67,977 suggesting that retirement homes are affordable to a large number of seniors in the region. Page 128 Low-income seniors have more affordable options than non -seniors • About 28 per cent of seniors who rent are in core housing need. • About 38 per cent of social housing is dedicated to seniors, including 53 per cent of RGI units. • Seniors represent about 25 per cent of the wait list, but nearly 38 per cent of applicants housed in 2016. Wait list for long-term care facilities is long and growing The wait lists for Durham's long-term care (LTC) facilities is long and growing. Almost 9,000 were on the wait list for LTC homes as of March 2017. • There are few options between independent living and long-term care that can offer the support that some seniors need, 2.4 Rental Housing Affordability and Seniors Housing Choice Durham Region is facing two challenges: 1) the lack of affordable rental housing for low - and moderate -income households; and 2) limited housing choices for seniors. These challenges have emerged as two particularly compelling and growing issues in Durham Region. Prosperity and an exceptional quality of life cannot be realized if residents do not have access to affordable, suitable, and appropriate housing: • businesses cannot establish or expand if they are unable to secure access to a ready supply of labour • communities will fail to thrive if they are unable to attract and retain residents • the well-being of seniors will be adversely affected, and moreover, they may be unable to remain in their communities as they age. Tight affordable rental housing supply, high demand, and a lack of incentives to build affordable rental housing are presenting impediments that unless addressed, will impact the Region's ability to create economic advantage, and to build communities that are inclusive, supportive, welcoming, and complete. Page 129 Limited housing choices prevent seniors from finding housing that is suitable and meets their needs, impeding the ability of seniors to age in their communities. A range of appropriate neighbourhood -based housing options helps seniors maintain their, independence and dignity, and allows the Region to create communities that anticipate and prepare for the shift in housing needs of its senior population. Solutions that support an increase in affordable rental housing for low- and moderate - income households and solutions that support improved housing choices for Durham seniors must both be found. o Decisions must be made • Action must be taken • Decisions must be made Action must be taken Page 130 3.0 Meeting the Challenges Head On: Durham Region's Affordable and Seniors' Housing Task Force The Region of Durham established the Affordable Seniors' Housing Task Force as an ad hoc committee of Regional Council in 2016. The Task Force was tasked with the goal of identifying strategies that support the creation and maintenance of affordable and seniors' housing as set out in the Region's Community Strategic Plan, Regional Official Plan, and At Home in Durham, the Durham Housing Plan 2014-2024. In order to achieve this goal, the Task Force was instructed to carry out its activities by focusing on a three -fold mandate: • Committee Education: deepening members' knowledge and understanding of the existing rental housing supply in Durham Region, planning and financial tools to support the maintenance of existing rental housing, as well as policies and programs that encourage affordable housing development in Durham • Information Sharing: inform Committee and Council discussion on matters related to the implementation of the Region's Corporate Strategic Plan, Regional Official Plan and At Home in Durham, and matters that further the Region's stated goals related to affordable and social housing • Fostering Collaboration: identify opportunities that support the Region's stated objectives related to affordable housing through collaboration with the federal and provincial governments, area municipalities, Durham residents, financial and housing development industries, as well as other businesses, agencies, and institutions with an interest TASK FORCE VISION Page 131 in the housing needs of Durham residents. Task Force members recognized the scale and complexity of the challenges involved in anticipating the changing affordable rental and seniors' housing needs of regional residents. At the same time, the Task Force was unwavering in its commitment to address the pressures by identifying practical and appropriate affordable rental and seniors' housing solutions that make sense for Durham Region. From the outset, the Task Force was driven by a vision to ensure that 'nobody should go to sleep at night in Durham Region without a roof over their head.' The Region has an important role to play in supporting the affordable rental housing needs of low- and moderate -income households, as well as a range of housing choices for seniors. In considering the challenges and the potential solutions, members of the Task Force have defined a number of strategies and actions to address each of these two issues. In developing their recommendations, the Task Force considered the following general questions in framing their recommendations and this report: • What makes sense for Durham Region? • Where could/should the Region be focusing its efforts? • What key recommendations must be part of the Task Force Report? With specific reference to affordable rental housing, Task Force members considered the following key questions: • What incentives can be provided to promote, support and advance more purpose- built rental housing? • What can/should the Region be doing to support more affordability in the rental market? • What else can the Region do to increase the supply of affordable rental housing in Durham Region? • What other opportunities are there for the Region to facilitate, lead, promote and support more housing options for low- and moderate -income households in Durham? • What else can the Region do to lead more purpose-built rental housing? Page 132 • What else can the Region do to ensure there is greater affordability in the rental market? With specific reference to seniors' housing choices, members of the Task Force considered the following specific questions: • What else can the Region do to increase the housing options and opportunities for seniors in Durham Region? • What other opportunities are there for the Region to actively facilitate, lead, promote and support more innovative forms of housing for seniors? 3.1 The Task Force Process: Listening to and Learning from Others The 11 -member Task Force met monthly from December 2016 until June 2017 to better understand the issues, learn from others, share their knowledge, provide advice, and consider potential solutions. Detailed background information was provided to the Task Force to summarize the history of social housing and the devolution of responsibilities to the municipal sector, as well as the legislative framework, funding and administrative responsibilities of the service manager under the Housing Services Act. In addition, Task Force members received information about the types of programs that the Region administers, as well as an overview of housing program accomplishments, including the continued investment in senior government capitaI/operating programs that have been realized. Delegations from community members were also made to the Task Force to highlight housing affordability innovations, and a detailed web search was completed by regional staff to identify good practices in creating and maintaining affordable rental housing and seniors' housing innovation in Ontario, North America and around the globe. An online survey was created to allow interested members of the public, as well as housing professionals from the public, private and non-profit sector, to share their views. The survey drew input from 260 respondents, of which 174 were complete. Almost all of the respondents who completed the survey were residents of Durham Region (97 per cent), and most were interested residents who did not work in the housing or government sector (70 per cent). Page 133 The online survey provided important insight into residents' thoughts on what is needed to create affordable rental housing, greater seniors' housing choice, and strong and vibrant neighbourhoods. Survey results are available in Appendix G. In June 2017, the Task Force hosted a Thought Leaders and Partners Roundtable to profile exemplary practices and leading-edge innovations in affordable rental and seniors' housing in select Ontario municipalities. Close to 100 delegates attended the session, and guest speakers shared a number of important lessons learned: 1. Complacency will not yield results. To see results, action needs to be taken. 2. Leadership is critical. A cadre of champions at the political level is needed, along with senior executives who are committed to making a difference. 3. Partnerships are vital to long-term success. No organization or individual, acting alone, will realize success. 4. There is no single solution to address the affordable rental or seniors' housing challenge. A suite of options— `a solutions continuum'—is required. 5. The solutions continuum must include: o regulatory and policy approaches o communication, education and outreach efforts o responsible advocacy o incentives (including fiscal incentives). Based on the best practices and lessons learned from others, the Task Force determined that success is realized through a multi -faceted approach. Initiatives that support and enhance collaboration and partnership are critical for long-term sustained success. It is also clear from others that the issues of affordable rental and seniors' housing are complex. They cannot be resolved by any single organization or entity. Finally, it is evident that the conversation about affordable rental housing invokes a broader conversation about affordability in general. Page 134 3.2 A Regional Framework for Action Addressing affordable rental housing and seniors' housing needs across Durham Region is not simply about creating more affordable rental housing or increasing the range of seniors' housing choices. It is about supporting and encouraging the creation of affordable, inclusive and vibrant communities. Practical, appropriate -for -Durham solutions are needed. Innovation must be encouraged and risks must be taken to successfully position Durham Region as a leader — in both affordable rental and seniors' housing choices. Ensuring that resources are effectively and efficiently aligned will require new ways of doing business. Strategies that focus on new builds are needed, in addition to strategies and actions that support preserving the existing affordable rental stock and range of housing choices for seniors. This report documents solutions that are practical, achievable and realistic for Durham Region. The recommendations have been developed through a collaborative process that has focused on Task Force education, information sharing and collaboration. Each recommendation is linked directly to the goal of identifying strategies that support: • increasing affordable rental housing for low- and moderate -income households • improving the housing choices for seniors. Some recommendations may address both issues, but all recommendations support the vision set out in the Durham Region Strategic Plan 2015-2019, the Regional Official Plan, and At Home in Durham, the Durham Housing Plan 2014-2024. In addition, the 34 recommendations continue to support the three Task Force mandate areas by advancing education, information sharing and collaboration. The recommendations focus on those actions that can be taken by the Region directly and identify a number of supplementary actions that partners are encouraged to embrace. The 34 recommendations include actions to address the full spectrum of solutions, including the range of policy, regulatory, educational, communications, outreach, partnership development, advocacy and reporting efforts that can be led by the Region and its partners. The Region has a responsibility to take the lead and be proactive, progressive, and facilitative in addressing its housing challenges. Members of the Task Force, in developing the recommendations, believe that the endorsement of this report will allow Page 135 Durham Region to address the barriers that inhibit affordable rental and seniors' housing from being developed and maintained. The Task Force recognizes the need for action and the important role the Region plays as: • A leader and champion of affordable rental and seniors' housing in Durham Region, committed to taking action and demonstrating results. • A catalyst and facilitator of affordable rental and seniors' housing, addressing impediments by reducing risk, offsetting costs and increasing certainty. • An effective innovator and partner, working collaboratively to showcase success and supporting those who are in the business of building, maintaining and managing affordable rental and seniors' housing. • A responsible advocate and voice for those who are in need of affordable rental and seniors' housing across Durham Region. This important multi -faceted regional role is discussed in more detail below and sets the stage for the 34 report recommendations that follow. Page 136 Affordable and Seniors' Housing Task Force: The Role of the Region Durham Region Role: Proactive, Progressive and Facilitative Leader and Catalyst and' Innovator esponsibl Champion Facilitator and Partner Advocate LEADER and CHAMPION The Need for Action: The majority of private rental units in Durham Region were built prior to 1980, and about 20 per cent of this stock will require significant capital investment during the next 10 years. Although social housing plays a critical role in addressing the affordability needs of low- and moderate -income households, only 12 per cent of the total social housing stock in Durham is suitable for single non -seniors, and less than 3 per cent of the social housing stock is suitable for larger families. Region's Role: The Region has an important role to play in setting targets for affordable rental housing. As a leader and champion, the Region plays a role in thinking strategically and acting proactively to ensure it is ready to capitalize on opportunities to support the development and maintenance of affordable rental and seniors' housing. The Region can also lead by example by investing in social housing development and regeneration in both the Durham Regional Local Housing Corporation (DRLHC) and the non-profit sector, and by working with municipal partners to address the needs in the private sector. Page 137 CATALYST and FACILITATOR The Need for Action: It takes time and resources to bring affordable rental and seniors' housing projects forward from plan to occupancy. Fees and charges associated with development are high, as is the cost of land, materials, design, construction and management. Affordable rental and seniors' housing must be affordable to build. Region's Role: The Region can offer important points of leverage to address the impediments that are preventing the construction and maintenance of affordable rental and seniors' housing by reducing risks increasing certainty and offsetting costs. INNOVATOR and PARTNER The Need for Action: The complex nature of the housing market and the involvement at all levels of government requires collaboration and support. A supportive policy, program and fiscal environment can provide clarity, consistency and support for affordable rental and seniors' housing construction and maintenance. Region's Role: The Region has an important role to play to establish a supportive policy environment, and can effectively facilitate community partnerships to meet affordable rental and seniors' housing needs. The Region also plays an integral role in advancing collaboration and public-private partnerships to develop affordable rental and seniors' housing, as well as supporting those who are in the business of developing, maintaining and managing affordable rental and seniors' housing. As an innovator and partner, Durham Region can also showcase exemplary practices and leading-edge approaches to address the housing needs of low- and moderate -income households and seniors. RESPONSIBLE ADVOCA The Need for Action: Municipal service managers are important catalysts and advocates for change in affordable rental and seniors' housing policies and programs, and can be a highly effective voice calling on senior levels of government to take action. Region's Role: The Region has an important role to play to appeal to senior levels of government to take action in the form of supportive policy development, financial incentives and tax credits. Page 138 4.0 Task Force Recommendations: A Six -Point Plan of Action Building on the four -fold role of the Region, the Task Force has developed a six -point plan of action, as follows: 1. Lead by Example by ensuring that the Region is strategic, proactive and anticipatory, and is ready to champion affordable rental and seniors' housing. 2. Overcome the Barriers that are preventing affordable rental and seniors' housing from being developed and maintained. The Region supports affordable rental and seniors' housing by reducing risks, increasing certainty and offsetting costs. 3. Partner and Build Support for affordable housing through improved education, communication, outreach and awareness, and by supporting partners who are in the business of creating or maintaining affordable rental and/or seniors' housing in Durham Region. 4. Showcase Best Practices and share information to build Durham Region's reputation as an affordable housing and seniors' housing exemplar, fit for imitation by others. 5. Advocate Responsibly to senior levels of government for affordable and suitable housing that meets the needs of all. 6. Monitor Progress and Report on Results to ensure that objectives are being met and that success is being realized through on -the -ground action. The six -point plan of action is based on the need for a multi -faceted, collaborative, partnership -based, solutions -focused, systemic and cyclical approach. Page 139 G. Monitor Progress & Report on Results 5. Advocate Responsibly 1. Lead by Example 4. Showcase Best Practices Overcome Barriers 3. Partner & Build Support 4.1 Lead by Example The Task Force recommends that the following actions be undertaken to enable Durham Region to lead by example to promote the construction, effective management, and maintenance of affordable rental and seniors' housing in Durham Region: Be Tactical, Anticipatory and Solutions -Focused Establish an interdisciplinary Affordable Rental and Seniors' Housing Tactical Team at the Region (with representation from committed champions across all municipalities) to: 1) increase the supply of affordable rental housing for low - and moderate -income households; and 2) to increase the range of seniors' housing choices across the region '4r : Make an Unwavering Regional Commitment to Affordable Rental and Seniors' Housing at the Region The delivery of affordable rental housing and seniors' housing must be seen to be everyone's business. Identify the delivery of affordable rental and seniors' housing as a regional priority. Identify opportunities to support affordable rental and seniors' housing in all Regional services and processes. G < Be Committed and Results -Focused: Uphold the Region's commitment to affordable rental and seniors' housing by promoting and developing Regional programs that support affordable rental and seniors' housing development, maintenance and upgrading. Establish Affordable Rental Housing Targets Work in collaboration with area municipalities to establish both annual and long- term production targets (Regional and local) for affordable rental across Durham Region. Create a Supportive Policy Environment Continue to review whether and how the Regional Official Plan can create a more supportive and permissive environment for affordable rental and seniors' housing choices (age -friendly communities) in Durham Region. Develop a Surplus Land Inventory Work with federal, provincial, municipal and community (e.g. school board) partners to develop an inventory of all publically owned surplus land in Durham Region. Page 141 d by Example .Recommendations = Facilitate New Affordable Rental Housing on Surplus Land Develop a list of priority sites for affordable rental housing in each municipality in Durham Region with municipal partners. Support local municipalities to implement tools, such as pre -zoning, inclusionary zoning, minimum standards for high density development and a community planning permit system, for lands in appropriate locations across the region to support development of affordable rental housing. Preserve Purpose-built Rental Though Demolition Control Develop provisions to support the adoption of demolition control by-laws to prevent the loss of affordable rental and/or seniors' housing due to demolition without replacement, and encourage municipalities to develop demolition control and replacement by-laws. Safeguard Rental Housing Affordability for the Long-term Protect the Region's long-term interests by reviewing standard affordable rental housing protocols and agreements to ensure processes are consistent and transparent, and that there are provisions to safeguard long-term security of tenure and rental affordability of units. Encourage Conversion to Affordable Rental and Seniors' Housing Encourage municipal partners to identify incentives to encourage property owners to convert vacant, unused space in regional centres and corridors into new affordable rental and seniors' housing. Page 142 4,2 Overcome Barriers The Task Force recommends that the following actions be undertaken to allow Durham Region to overcome the barriers that are preventing the construction and effective management of affordable rental and seniors' housing in Durham Region: v�' Be Informed About Affordable Rental Housing Barriers Meet with partners (non-profit, municipal, private sector, including landlords, etc.) to identify the barriers that are preventing affordable rental housing from being created and maintained in Durham Region, and develop an annual work plan to identify opportunities to increase supply and protect the existing housing stock. Identify the conditions to support greater private participation in affordable rental housing development across Durham Region. Be Informed About Seniors' Housing Barriers Meet with partners (non-profit, municipal, private sector, including landlords, etc.) to identify the barriers that are preventing a range of housing options to meet the needs of seniors from being created and maintained in Durham Region, and develop an annual work plan to identify opportunities to increase the range of housing choices and protect the existing seniors' housing stock. Improve Process Certainty: Make Affordable Rental and Seniors' Housing a Regional Development Priority Review the development application process, including pre -consultation with municipal partners, to improve certainty and to fast track affordable rental and seniors' housing projects, where opportunities exist. Encourage Process Certainty at the Municipal Level Support municipalities in Durham Region that are considering the adoption of a Community Planning Permit System to support concurrent review and approval of official plan amendments, zoning by-laws and site plans. Investigate Regional Measures In order to utilize the Region's best practice, long-term financial planning for resource prioritization and to support of the Region's role as a catalyst and facilitator in the creation and/or maintenance of affordable rental and seniors' housing, refer the following for investigation to the Annual Business Planning Process and the Regional Development Charges By-law review: 1) providing relief from regional fees (e.g. reduction, deferral or waiving of regional planning, application and/or permit fees); 2) deferral of development charges; 3) donations of surplus regional land at no cost or at a reduced market value in instances where regional co -benefits can be realized (e.g. where long-term security of affordable rental housing can be secured); 4) tax increment financing and 5) provision of in-kind Regional servicing. Encourage Area Municipalities to Explore Incentives Encourage area municipalities through their Annual Business Planning Process to investigate the range of financial incentives that could support the creation and/or maintenance of affordable rental and seniors' housing. Potential incentives could include providing relief from area municipal fees (e.g. reduction, deferral or waiving of municipal planning, engineering, application and/or permit fees), reviewing development charges by-laws, donations of surplus area municipal land at no cost or at a reduced market value. Make Surplus Government Land Available Take the lead to identify surplus government-owned land and work with the province and the federal government to make their surplus land available for affordable rental housing in Durham Region. Identify Opportunities for Intensification with Partners Work with federal, provincial, municipal and community (e.g. non-profit sector) to identify sites across the region with intensification potential. Support Reduced Parking Requirements Encourage municipalities to reduce parking requirements for affordable rental and seniors' housing projects for sites that are well -served by transit, such as regional centres and corridors. Encourage Secondary Suites Continue to work with municipal partners to review and simplify the processes and regulations for legal second units. Update the policies, processes and regulations to support legal second units. Encourage Innovative Forms of Housing Support the implementation of innovative forms of affordable rental and seniors' housing, including pocket housing, garden suites, secondary units, as well as innovative forms of tenure, including co -ownership and life -lease housing. ;r;fi S =A Height and Density Bonusing As densities continue to increase across Durham Region, encourage municipalities to consider applying the provisions of Section 37 of the Planning Act (height and density bonusing) to realize affordable rental housing and seniors' housing objectives. 4.3 Partner and Build Support The Task Force recommends that the following action be undertaken to allow Durham Region to partner effectively with those who are in the business of building, managing and maintaining affordable rental and seniors' housing across Durham Region: 3: Partner and Build Support — Recommendations f t.'�.. Leverage Opportunities to Increase Community -Wide Affordability Meet with regional partners to identify additional ways in which the broader issues of affordability (e.g. transportation, daycare, etc.) can be better addressed to support rental households with affordability challenges. Share Information and Build Commitment Convene regular meetings with partners (staff and Councils of local municipalities, realtors, builders, landlords) to share information and build support for the implementation of exemplary practices (e.g. lunch and learns, partners forums, etc.). Build a Public Awareness Campaign for Affordable Rental Housing Take the lead to develop an affordable rental housing public awareness campaign, and work with partners to communicate the opportunities that affordable rental housing will bring to Durham Region. Build a Public Awareness Campaign for Seniors' Housing Needs and Choices Take the lead to develop a seniors' housing needs and choices public awareness campaign, and work with partners to communicate the opportunities that more housing choices for seniors will bring to Durham Region. Page 145 4.4 Showcase Best Practices The Task Force recommends that the following actions be undertaken to allow Durham Region to showcase best practices, to promote the construction, effective management, and maintenance of affordable rental and seniors' housing in Durham Region: Learn from Others: Affordable Rental Housing Remain committed to innovation and learning by monitoring affordable rental housing innovations across Ontario and beyond, and identify exemplary practices for Durham Region to consider. Learn from Others: Seniors' Housing Remain committed to innovation and learning by monitoring seniors' housing innovations across Ontario and beyond, and identify exemplary practices for Durham Region to consider. Profile Success Host an Annual Affordable Rental and Seniors' Housing Awards Event to profile best practices, and to identify and showcase innovators and innovations across Durham Region. 4.5 Advocate Responsibly The Task Force recommends that the following actions be undertaken by Durham Region to advocate responsibly for the federal and provincial governments to re- establish and strengthen their commitment to and responsibility for housing. A Renewed Commitment and Financial Support by Senior Levels of I5,,''s�f, Government Request the federal and provincial governments re-establish their responsibilities, introduce and/or reintroduce funding, tax incentives, exemption and credits, loans and sustainable funding programs that encourage developers to build affordable rental housing. Page 146 Request Income Supports for Low and Moderate -income Households Request the federal and provincial governments increase available income supports for low- and moderate -income households. An Accurate Definition of `Affordable Housing' Is Needed Request the Province expand the definition of "Affordable Housing" in the Provincial Policy Statement to address households with the greatest need, to . better reflect the depth of affordability issues experienced by vulnerable low- income households 4.6 Monitor Progress and Report on Results The Task Force recommends that the following actions be undertaken by Durham Region to monitor progress and report on results that have been realized. Realize Results: Monitor and report annually on the implementation status of the recommendations in this report as well as the Region's annual investment in affordable rental and seniors' housing choices, including unit retention and production. Monitor Others: Continue to monitor incentives provided by upper levels of government that support the creation, maintenance and upgrading of existing affordable rental housing. Page 147 4.7 Summary of Task Force Recommendations The Task Force is recommending a total of 34 recommendations. These recommendations advance a multi -faceted, collaborative approach that includes specific actions for the Region of Durham and its partners. A summary of the recommendations is captured in the table below: is Leaa oy txamaie 1 1 Be tactical — interdisciplinary Affordable FC Rental and Seniors' Housing Tactical Team 1-2 Affordable housing and seniors' housing is a CE, IS, FC Regional priority 1-3 Be committed and results -focused CE, FC 1-4 Establish affordable rental housing targets CE, IS, FC (Regional and municipal) 1-5 Create a supportive policy environment FC 1-6 Develop a surplus land inventory FC 1-7 Facilitate new affordable rental housing on Is, FC surplus land 7 CE = Committee Education; IS = Information Sharing; FC = Fostering Collaboration Page 148 Page 149 Municipal Upper ASchoolBoards Rroader Recommendations. Partners 7(Pu '7 artes Org to s .. Gov't Organizations b I i c) Preserve purpose-built rental through IS FC 1 8 demolition control 1-9 Safeguard rental housing affordability for FC the long-term 1-10 Encourage municipal conversion to FC affordable rental and seniors' housing 2: Overcome Barriers 2-1 Be informed about affordable rental ,l �I IS, FC housing barriers 2-2 Be informed about seniors' housing barriers Ni is, FC 2-3 Improve process certainty (streamline IS FC planning and approvals) 2-4 Encourage process certainty at municipal IS FC level 2-5 Investigate Regional measures IS, FC 2-6 Encourage area municipalities to explore IS FC incentives 2 Work with other levels of government to IS FC make surplus land available Identify opportunities for intensification J 2-8 with partners �i IS, FC 2-9 Support reduced parking requirements FC Page 149 Responsibilities , Upper Durham Municipal Levels of Private C., ui Community Task Force Partners Sector MandateRecommendations Region 0a ' "at 7 Gov't ni (Public) 2-10 Encourage secondary suites vl 4 IS, FC 2-11 Encourage innovative forms of housing vI IS, FC 2-12 Height and density bonusing si IS, FC 3: Partner and Build Support 3-1 Leverage opportunities to increase IS, FC community -wide affordability 3-2 Share information and build commitment vI J vI vI CE, IS, FC 3-3 Build an awareness campaign: affordable -NI CE, IS, FC rental housing 3-4 Build an awareness campaign: seniors' v, d vI CE, IS, FC housing 4: Showcase Best Practices 4-1 Learn from other innovators: affordable yr CE, IS rental housing 4-2 Learn from other innovators: seniors' vI v CE, IS Housing 4-3 Profile success vI CE, IS, FC 5: Advocate Responsibly Renewed commitment and financial 5-1 I support by senior levels of government �u FC Page 150 *Note: Total number of recommendations by agency responsible/involved will be greater than 34 given that many recommendations are premised on a collaborative/partnership approach. Page 151 5.0 Summary and Conclusions The Region of Durham is facing two critical housing -related challenges. First, the Region has an inadequate supply of affordable rental housing to meet the needs of low - and moderate -income households. This issue has been exacerbated by rising rental prices, increasing demand for affordable rental housing, and a decline in the construction of rental housing across Durham Region since the 1980s. In addition to meeting the affordable housing needs of low- and moderate -income households, Durham Region does not have an adequate range of housing choices to meet the needs of its seniors. While some seniors are facing an affordability issue, the majority of seniors in Durham Region do not have enough choices in the housing market to meet their needs as they age. These two compelling issues require action and they require action now. There is considerable evidence to suggest that affordable, adequate and suitable housing is an important social determinate of health and one that directly impacts well- being, prosperity and quality of life. The struggle to find affordable, suitable and adequate housing is a challenge that affects all of us, not only those who are unable to secure the right housing to meet their needs. At its most basic level, it prevents communities from supporting the needs of its residents. It prevents community leaders, planners and partners from creating communities that are inclusive, supportive, welcoming and complete. Limited housing choices discourage seniors from staying in their communities and aging in place. The lack of affordable and appropriate rental housing to meet the needs of low- and moderate -income households adversely affects businesses in that they are unable to attract and retain local talent. It affects the levels of homelessness and increases wait lists for social housing. The lack of affordable rental housing for low- and moderate -income households and limited housing choices for seniors creates social inequities and disadvantage. The Region of Durham has a tremendous opportunity to effect positive change by leading, facilitating, supporting and advocating for new approaches that will impact the way in which the region moves forward to address the affordable rental housing needs of low- and moderate -income households and housing choices for Durham's seniors. This report includes 34 recommendations that call for collective and collaborative action across government, industry and community partners. There are specific recommendations in this report that focus on the role of the Region and its partners, but Page 152 there are also a number of recommendations that call on federal and provincial governments to re-establish and strengthen their housing responsibilities. There are few issues more central to our well-being than securing affordable, adequate and suitable housing. The solutions are not simple, and many of the strategies and actions require collaboration and partnership. It is vital, however, that solutions are found to increase the availability and supply of affordable rental housing for low- and moderate -income households and that the range of housing choices for Durham seniors is increased. The issues are complex and the challenges are compelling, but the results will be well worth the collective effort. The residents of Durham Region must have housing that they can afford and housing that meets their needs. Our future depends on it. Page 153 APPENDICES Page 154 Appendix A: Glossary of Terms Affordable rental housing: The least expensive of: • A unit for which the rent does not exceed 30 per cent of gross annual household income for low- and moderate -income households • A unit for which the rent is at or below the average market rent of a unit in the region (Durham Regional Official Plan) Affordability: The traditional measure of housing affordability is 30 per cent of a household's before tax income. In Durham Region, the affordability issue/problem refers to households spending more than 30 per cent of their household income on housing (moderate affordability issue/problem: 30 per cent to 49 per cent; severe affordability issue/problem: 50 per cent or more). Average market rent: As determined by the most recent annual Canada Mortgage and Housing Corporation (CMHC) survey for rental units in Durham Region. Utilities such as heating, electricity and hot water may or may not be included. Capital repairs: Repairs that go beyond normal maintenance, including structural repairs and improvements to the building envelope and grounds. Capital repairs are designed to extend the life of the building, increase its energy and water efficiency, and address any health and safety concerns resulting from the age of the building. Core need: CMHC defines core housing need as housing that falls below one of the adequacy, affordability or suitability standards, and where a household would spend 30 per cent or more of gross income to afford the median rent for alternative housing that meets all standards. Adequate dwellings are those that do not require major repairs; affordable dwellings are considered to be those that cost less than 30 per cent of gross income and suitable dwellings are those that have enough bedrooms for the size and make-up of the household. Durham Regional Local Housing Corporation (DRLHC): The DRLHC is a holding company with the Region as its sole shareholder. The Durham Regional Local Housing Corporation owns and manages 1,276 RGI housing units across Durham Region. End of Operating Agreement (EOA): Housing providers entered into project -level contracts, known as Operating Agreements, in order to secure capital and/or operating Page 155 funding for social housing from the federal and/or provincial governments. The Operating Agreement specified the terms and conditions for receipt and use of subsidy payments from the federal and/or provincial government, including payments for mortgages, taxes and operating expenses. The term of the agreement could vary anywhere from 25 years to 50 years. As a number of these agreements were undertaken in the 1970s to 1980s, they are now ending. GTA: Greater Toronto Area refers to the regions of Durham, York, Peel and Halton and the City of Toronto. Housing costs: The allocation of average monthly household income, which is spent on the owner's major payments (including mortgage, heating, municipal services, property taxes and condominium fees, where applicable) or on gross rent (including rent, heating and municipal services). Long Term Affordable Housing Strategy (LTAHS): Provincial plan for enhancing and transforming its role in social housing. Announced in November 2010, the L TAHS included the introduction of Bill 140 - The Strong Communities Through Affordable Housing Act, 2010. The Bill was intended to clarify roles and responsibilities, while sharing accountability for service delivery between the two levels of government. Low- and moderate -income [households]: • In the case of ownership housing, households with incomes in the lowest 60 per cent of the income distribution for the region. • In the case of rental housing, households with incomes in the lowest 60 per cent of income of the income distribution for renter households for the region (Durham Regional Official Plan). Low-density housing: Includes all single and semi-detached homes, as well as "other" detached homes, as defined by Statistics Canada (Statistics Canada Census). Rent -Geared -to -Income (RGI): a subsidy equal to the gap between the rent charged for the unit and the amount the tenant household can "afford" to pay where affordability is defined by a prescribed rent -geared -to -income (RGI) threshold or percentage. The prescribed threshold/ percentage for the majority of the social housing programs transferred to the Region has been set by the Province at 30 per cent of gross household income; a tenant household paying more than 30 per cent is eligible for the Page 156 "supplement". The actual amount of the supplement is therefore dependent on the rent and the household income_ The Region has been given the legislative responsibility to conduct income verification on all tenant households to ensure they meet the minimum 30 per cent requirement. Seniors housing: refers to both housing dedicated to seniors as well as housing in general that may be appropriate for seniors as they age. It can include home ownership in a variety of housing types, as well as rental housing and dedicated homes for seniors (e.g. retirement homes, mandated non-profit housing providers). Service Manager: A municipal government responsible for carrying out the funding and administrative responsibilities of the Housing Services Act. The service manager is also responsible for administering other social service programs, such as OW, ODSP and child care. Social Housing: Affordable housing owned and managed by municipal government or community-based non-profit or co-operative housing organizations, which was developed with government subsidies and typically receives ongoing subsidies to operate. It provides housing mostly for people whose income, age, social needs or health prevents them from finding adequate housing in the private rental market. Page 157 Appendix B: Definition of Affordability and Core Need The definition of housing affordability is set out in the Regional Official Plan (ROP) and is based on the provincial definition derived from the Planning Act and the Provincial Policy Statement (PPS) 2014. In accordance with the definition, the Region of Durham currently uses an income - based calculation to determine homeownership affordability and a market-based calculation to determine affordable rental housing in Durham Region. This important distinction is explained in the following table: Affordable [Housing], as defined in the Regional Official Plan means: In the case of ownership housing, the least expensive of: housing for which the purchase price results in annual accommodation costs, which do not exceed 30 per cent of gross annual household income for low- and - moderate income households (income based calculation); OR • housing for which the purchase price is at least 10 per cent below the average purchase price of a resale unit in the region (market-based calculation). Low- and moderate -income households are those with incomes in the lowest 60th percentile of income distribution for all renter and owner households. Durham currently uses an income -based calculation to determine affordable home ownership. Households above the 60th percentile are considered higher income households and are less likely to have affordability issues as the market adequately serves them. Affordable [Housing], as defined in the Regional Official Plan means: In the case of rental housing, the least expensive of: • a unit for which the rent does not exceed 30 per cent of gross annual household income for low- and moderate -income households (income -based calculation); OR • a unit for which the rent is at or below the average market rent of a unit in the region (market-based calculation). Low- and moderate -income households are those with incomes in the lowest 60thpercentile of income distribution for renter households. Durham currently uses the market-based calculation to determine affordable rental housing. Renter households paying less than average market rent are considered to be in affordable accommodation. Page 158 The Region of Durham also defines a second threshold of affordability that is intended to recognize a deeper level of affordability for households that are not adequately served by the housing market. This group is referred to as "core need" and represents households in the lowest 40 per cent (40th percentile) of the income distribution for both ownership households and renter households. 40% LJ,.MLnEml 60% 100% Income_ '° � Higher Income Households Percentilesa;rrr:4Lr'i:i:r_rF'{Y:a1IY:YT.:7- The Region of Durham's definition of "core need" varies from the Canada Mortgage and Housing Corporation (CMHC definition) of "core housing need" that considers affordability, suitability (e.g. overcrowding) and adequacy (e.g. state of repair). CMHC defines core housing need as housing that falls below one of the adequacy, affordability or suitability standards, and where a household would spend 30 per cent or more of gross income to afford the median rent for alternative housing that meets all standards. Adequate dwellings are those that do not require major repairs; affordable dwellings are considered to be those that cost less than 30 per cent of gross income, and suitable dwellings are those that have enough bedrooms for the size and make-up of the household. Page 159 Appendix C: History of the Devolution of Social Housing and Legislative Framework In 1997, the Province transferred social housing funding responsibilities to municipalities under the Local Services Realignment program. In December 2000, the province passed the Social Housing Reform Act, 2004 (SHRA), which required municipalities to assume responsibility for the administration of social housing programs. Ontario is the only province in Canada to have downloaded to municipalities the responsibility of funding and administering social housing. The Region of Durham is required by legislation to administer and fund social housing programs. Such programs were previously administered and funded by both Canada and Mortgage and Housing Corporation (CMHC) at the federal level and the Province of Ontario. The Province is responsible for setting the rules and standards pertaining to housing and homelessness programs, including social housing. Municipalities in Ontario, as Service Managers, are bound by provincial legislation to fund and administer a range of initiatives within the housing and homelessness services system. Figure 3 illustrates the devolution of the administration and funding of social housing programs from the Province to municipalities. Figure 3: Timeline of Legislative Framework for Administration and Funding of Social Housing Program Province transfers social housing funding to municipalities Housing Services Act, 2011 created a new framework for housing and homelessness services where municipalities are responsible for the broader housing and homelessness service system in addition to social 1997 housing, 2012 2004 2014 Social Housing Reform Act, 2000 transfers social housing administration to municipalities At Home in Durham, the Durham Housing Pian 2014-2024 Ontario Is the only province in Canada to have downloaded to municipalities the responsibility of funding and administering social housing. Page 160 Appendix D: Facts about Rental Housing Affordability Durham Region Fact: Population growth in Durham is outpacing growth in social and affordable housing. In 1999, the federal government transferred administration and funding of most social housing in Ontario to the province through the Social Housing Agreement (SHA). In 2001, Ontario devolved social housing to municipal service managers. The last social housing developments by senior governments were built in 1996. Figure 4: Social and Affordable Housing Supply (Durham) 5,000 729,030 800,000 4,006 567,25 600,000 3,000 a7 m328,17 400,000 a e o 2'000 247,473 d M200,000 y j' 0 19603&70s Late ?Oslo mid BOs LbMs to mid905 Mid 90s to - pd 005 to 2020 Public Housing Federal Programs ProvliloW Programs mid MOs ppordahte Housing Progmm5 izjUnils Built -a-Population No senior government funding for new social or affordable housing was allocated between 1996 to 2000. Since 2004, new investments in affordable housing by the federal and provincial governments have been limited—with only 361 units completed in Durham, and an additional 168 units currently scheduled for future development. Fact: There has been a decline in the construction of rental housing in Durham Region since the 1980s. Rent control for new builds was eliminated in 1991 in part to stimulate the development of new rental housing. Despite this, there has been a marked decline in the construction of purpose-built rental accommodation since 1991. In fact, rental housing represented less than 1 per cent of new housing units being built in Durham Region between 2000 Page 161 and 2016, and much of this was a result of federal -provincial investment in affordable housing (about 44 per cent). Further, the limited private rental housing that has been built in the last several years has largely been unaffordable to low- and moderate - income households. Figure 5: Rental Units by Date of Construction $2,500 ..... ........... .......... — $2,137 $2,000 .......... .. ... $1,500 $1,046 $1,10 $1,000 $907 6 $924 500 $0 L-1 "Ich 1��� �� 'q , Source: CMHC Rental Market Reports — Greater Toronto Area (Fall 2016) Fact: Rental housing constitutes only 1.7 per cent of total housing completions in Durham Region since 1997. Table 3: Durham Housing Completions Ajax 16,516 0 16,516 0.0% Brock 424 1 425 0.2% Clarington 12,901 98 12,999 0.8% Oshawa 11,873 619 12,492 5.0% Pickering 6,761 2 6,763 0.0% Scugog 1,738 0 1,738 0.0% Uxbridge 2,171 113 2,284 4.9% Whitby 18,907 380 19,287 2.0% Durham 71,291 1,213 72,504 1.7% Source: CMHC Housing Market Tables, Select South Central Ontario Centres, January 2017 Page 162 Of 72,504 housing completions since 1997, only 1,213 have been rental units. Oshawa and Uxbridge have the highest percentage of rental housing completions of all Durham municipalities, representing still only 5 per cent of total completions. Fact: Rental vacancy rates have declined significantly in Durham Region. A vacancy rate of 3 per cent is generally considered to be indicative of a healthy rental market. In Durham, rental vacancy rates have been well below this threshold since 2011. Between 2006 and 2016, vacancy rates declined from 3.91 per cent to 2.0 per cent. Figure 6: Vacancy Rates Source: CMHC Rental Market Reports — Greater Toronto Area (Fall 2016) Fact: Renters in Durham pay a greater percentage of their income on shelter than owners and have fewer housing options. According to the National Housing Survey (2011), 16.9 per cent of households in Durham are renters; 83.1 per cent are homeowners. On average, renters spend a greater percentage of their income on shelter than homeowners. Page 163 Table 4: Comparison of Housing Costs by Tenure lin Durham Region y 1 � 34,505 169,800 204,300 16.9% 83.1% 100% $49,127 $105,470 $955 $1,443 23.3% 16.4 Source: Statistics Canada - National Housing Survey, 2011. $95,683 $1,378 17.3% Average income of owners is twice that of renters, whereas average shelter costs of owners is only about 50 per cent higher than renter costs. Owner incomes are increasing, while renter incomes remain relatively flat. Figure 7: Limited Rental Affordability source: uivimu riousing in kanaaa unune kriiL_u) Despite the increase in ownership costs, average Durham home prices remain the most affordable in the GTA'. Additionally, owner households are able to leverage their asset e Average resale price in Durham in 2016 was $533,828 vs. $944,129 (York) and $807,342 (Halton); average in GTA was $736,993. Page 164 to find more affordable ownership or rental housing. Renters, who have significantly less income on average, have only the limited rental housing market as an option. Fact: The wait list for social housing continues to increase. As of August 31, 2017, there were 6,808 applicants on the rent -geared -to -income (RGI) wait list in Durham, an increase of 734 applicants in the last eight months alone. The wait list has steadily increased in the last 10 years, representing about a 70 per cent increase in total applicants since 2006. Table 5: Durham Region, Rent -Geared -to -Income (RGI) Wait List (2006-2016) 716 1,112 1,757 3,585 743 1,187 1,720 3,650 738 1,345 1,831 3,914 716 1,336 1,874 3,926 821 1,428 2,011 4,260 881 1,523 1,911 4,315 967 1,584 2,107 4,658 1,179 1,741 2,289 5,209 1,330 1,747 2,345 5,422 1,447 1,875 2,408 5,730 1,583 1,966 2,525 6,074 There are three different types of households on the RGI wait list. As of August 31, 3017: • There were 3,269 families waiting for an RGI unit, including more than 4,300 children. About 81 per cent of these families are led by a sole support parent. Page 165 • Non -senior singles and couples (no dependents) represent about 32% of the wait list. Non -senior singles have the lowest incomes of any other group on the wait list. About 77 per cent are receiving social assistance, most of whom are permanently disabled and receiving ODSP (57 per cent). • Seniors represent the smallest cohort on the wait list (25 per cent) but nearly 38 per cent of applicants housed in 2016. Fact: Less than half of Durham's renter households can afford units deemed affordable for low- and moderate -income households, and the majority of these households are also in core need. Under the Regional Official Plan (ROP), rental units at or below $1,086 per month are generally considered affordable for low- and moderate -income renter households. An annual income of $43,440 is required to afford a unit at this rate. This represents affordability for 19,540 renter households in the region—less than half of renter households. Table 6: Affordable Rental Threshold - Durham (2016) $1,086 per month $851 per month Moreover, there are 15,948 rental households in core need (in accordance with the ROP definition of affordability). Rent at or below $851 per month is generally considered affordable for these households. These households face limited affordable housing options in Durham—especially given the limited supply of purpose-built rental units (especially those suitable for single non -seniors) and are likely seeking solutions in the secondary market. Page 166 The affordability issues of most renters in Durham are even more pronounced with respect to CMHC core housing need. According to CMHC, about 30 per cent of Durham rental households are in core housing need, and rates of crowded housing (suitability) and disrepair (adequacy) are two and half times that of owner households. Table 7: Core Housing Need in Durham - 2011 Source: CMHC Housing in Canada Online (HiCO) Fact: Rental affordability in Durham Region is particularly acute for single non - seniors. The average cost of rental housing has been relatively stable during the last decade, but remains unaffordable for many low- and moderate -income households, especially those in core need. In addition, average rents increased by 6.4 per cent in Durham between 2015 and 2016—by far the highest increase of any GTA municipality (average 2.8 per cent increase for the GTA). Page 167 Figure 8 : Average Market Rents in Durham Source: CMHC Rental Market Reports – Greater Toronto Area (Fall 2016) Finding affordability in smaller units is an issue for single people—particularly non - seniors— because of low vacancy rates (1.4 per cent for one -bedroom units vs. 2 per cent on average) and a limited supply of smaller purpose-built units. About 30 per cent of the rental stock in Durham consists of bachelor and/or one - bedroom units. Some of this stock is mandated for seniors, which suggests that the options for low-income, single non -seniors is even more limited. Figure 9: Types of Rental Units in Durham (Bedroom Size) Source: CMHC Rental Market Reports – Greater Toronto Area (Fall 2016) Page 168 Even in social housing, only about 8 per cent of RGI units are suitable for single non - seniors, although they represent nearly one-third of the wait list. As such, single non - seniors are often provisionally accommodated, staying in temporary situations that lack security of tenure (e.g. `couch surfing'). Additionally, single non -seniors represented about 86 per cent of the households who used emergency shelters in 2016, and are the only cohort that shows consistent increases in shelter use year after year. Table 8: Emergency Shelter Use 416 ' 576 - 547 77 166 199 I 126 114 65 j 288 266 267 150 120 ' 51 68 61 20 30 25 1,128 1,340 1,321 Fact: Private rental and social housing stock is aging. More than 63 per cent of rental housing was built prior to 1980. Capital repairs could lead to rent increases, and decreased affordability and failure to invest in the maintenance of these units could lead to a permanent loss of rental accommodation. In addition, social housing is also aging and capital reserves are underfunded. Fact: Demand for rental units far exceeds purpose-built rental supply in Durham Region There is a limited supply of purpose-built rental housing in Durham. However, there is a gap between the purpose-built rental supply and the number of reported renters. About 12,500 renter households (about 36 per cent) are housed in the secondary rental Page 69 market (e.g. second suites, private condominiums for rent, etc.) in some capacity. Unfortunately, there is limited information is available about the secondary market to determine if it is affordable, suitable and adequate to meet the needs of low- and moderate -income households. Figure 10: Limited Rental Housing Supply • Private rental units 14,704 • Social housing units 7,232 • Private condos for rent • Second suites Source: Source: CMHC Rental Market Reports — Greater Toronto Area and Ontario Highlights (Fall 2016); National Household Survey, 2011 In addition, the distribution of social housing and private purpose-built rental units across Durham Region is not well distributed across Durham, with 67 per cent of all- purpose built rentals currently located in Oshawa. Page 170 Figure 11: Purpose-built Rental Housing Supply Source: Source: CMHC Rental Market Reports — Greater Toronto Area and Ontario Highlights (Fall 2016); National Household Survey, 2011 Fact: End of Operating Agreements/Mortgages could adversely impact Durham's ability to address affordable rental housing needs. Social housing units (including federal co-ops) represent about 33 per cent of the purpose-built market in Durham. With the exception of federal co-ops, the Region of Durham is responsible for the administration and funding of all social and affordable housing in the region. The schematic below illustrates the portfolio of units under administration by the Region of Durham. Page 171 Figure 12: Social Housing Programs Administered by the Region of Durham P -,6Social Housing Prov r11s.' Administeredby tha A Region of Durham 7 The Region owns and operates the DRLHC, which represents about 20 per cent of units in the social housing portfolio. Federal programs, whose operating agreements are beginning to expire, represent 18 per cent of units in social housing portfolio. The vast majority of social housing units (about 62 per cent) are administered under the former provincial housing programs. These non-profit and co-operative housing providers will continue to operate under the Housing Services Act (HSA), even as their mortgages expire. End of Operating Agreements (EOA) and End of Mortgages (EOM) may have profound but very different implications for Durham Region as service manager. • Federal providers at EOA are not obligated to continue to provide housing/affordable housing, and there is a possibility that affordable housing units could be lost. Although the Region retains liability for these projects, there is little in the HSA to incent or enforce compliance. Regional Council has provided direction to seek removal of these providers from the Canada -Ontario Social Housing Agreement (SHA) and the HSA, and to enter into new rent supplement units. • Non-profit providers at EOM cannot unilaterally remove themselves from the HSA, and must continue to comply with program requirements and local rules. Although payments through the funding model will be reduced at EOM, it is unclear what the impact of a subsequent mortgage will have. These providers require Regional consent to refinance, and it is anticipated that some providers may seek this as an option to address capital repairs and shortfalls. Page 172 As social housing represents such a significant part of the affordable rental housing supply in the region, it is imperative that Durham consider the implications of EOA and EOM for these providers, as well as the Region's obligations to continue to address the affordability needs of its communities. Page 173 Appendix E: Facts about Seniors' Housing Choice in Durham Region As the population ages, and as the number of households over the age of 65' increases across Durham Region, the desire among seniors to `age in place' may be expected to increase. Seniors require a range of housing and supports to align with their mobility and health- related requirements. The continuum of housing for seniors currently includes independent living, assisted living and long-term care. The focus of the Task Force is the creation of greater seniors' housing choice—particularly with respect to independent living with and without supports. IndependentAssisted Living ong-Term Car Accommodation Living Accommodation Accommodations More diversity is needed to accommodate the housing needs of seniors and older adults. A broader range of housing forms is needed—from single detached dwellings and apartment buildings to secondary suites, garden suites and multi -generational housing. Home-based supports and assistance with accessibility modifications must also be considered, as well as new emerging forms of tenure and financial tools (e.g. co -ownership, life -lease housing and cooperatives). Fact: An aging population will change the face of Durham Region. The Canadian population age 65 and older is expected to double between 2013 and 2063, with the fastest growing segment of the senior population comprising the `oldest 9 Statistics Canada defines a senior household per the age of the "primary household maintainer', rather than by the ages of the individuals in that household. A "primary household maintainer" is the first person identified in the Census questionnaire as the one who pays the rent or the mortgage, taxes, or the electricity bill for the dwelling. In a senior household, the primary household maintainer is 65 or over. Statistics Canada refers to a household as "a person or a group of persons who occupy the same dwelling and do not have a usual place of residence elsewhere in Canada." (Statistics Canada, 2011 Census Dictionary) Page 174 old'—those over the age of 80. In Durham, households over the age of 55 will account for 33 per cent of Durham's population by 2031, up from 24.1 per cent currently. The range of housing options for Durham seniors is extremely limited. Unless seniors can secure accommodation in Durham that meets their needs, they may choose to look elsewhere. Seniors are vital to the economic and social well-being of the region, and having housing that adequately meets their needs will ensure that the communities that comprise Durham Region remain healthy, inclusive and sustainable. Fact: Seniors are largely homeowners who want to remain in their communities. In Durham Region, the majority of seniors live independently in a variety of settings, including home ownership, rental and retirement homes.10 + Seventy-three per cent are homeowners. Seventeen per cera are renters, of which 5 per cent live in dedicated seniors' social housing (both market and RGI) and 12 per cent live in mixed -age communities. • Six per cent live in retirement homes. • Four per cent live in long-term care due to health needs. • A small percentage of seniors may also be living in supportive housing or other assisted living situations. 10 Retirement homes are represented in the graphic under assisted living because rents for these spaces include meals and other amenities. Although some homes may also provide limited supports for activities of daily living, they do not provide 24-hour nursing care, and seniors live largely independently in these facilities. Page 175 Figure 13: Seniors Living in Durham Consultations for At Home in Durham, the Durham Housing Plan 2014-2024 highlighted the need for smaller, more affordable units close to social amenities, recreational facilities, transportation, and support services. Seniors indicated that they wanted to remain in their communities. Although seniors often had considerable real estate assets, they are often unable to find suitable accommodation (e.g. condominiums, bungalows, purpose-built rentals) in which to downsize in their own communities. Fact: Balanced growth in supply and demand for seniors' retirement housing. According to CMHC data ", the overall vacancy rate in Durham for standard spaces in retirement homes is 8.5 percent. Although both supply and demand have been growing remarkably, Durham is considered a balanced market where supply of retirement home spaces is largely meeting demand. The number of seniors' housing spaces in Durham grew by 12 per cent to 2,357 spaces from 2016 to 2017—well above the provincial growth rate of 2.4 per cent. Average rent (which includes accommodation, meals and other amenities) increased by 4 per cent to $3,835 per month. The average income of seniors (aged 65+) in Durham is $64,977, suggesting that retirement homes in Durham are affordable to a large segment of this population. " CMHC Seniors' Housing Report — Ontario (2017) Page 176 Fact: Low income seniors have more affordable options than non -seniors. In Durham Region, about 28 per cent of seniors who rent are in core housing need. This is about average for renters in Durham (29 per cent) indicating that seniors are not facing affordability issues solely related to age. On average senior renters pay about 32 per cent of their income on rent; those in core need, however, pay nearly 50 per cent of their income on rent. Although some low-income seniors may have challenges finding affordable housing, they tend to have higher incomes than their non -senior counterparts (most of whom are receiving social assistance) and more options in social housing. Dedicated seniors' housing represents about 38 per cent of all social housing units and 53 per cent of all rent -geared -to -income (RGI) units in that portfolio. Consequently, although seniors represent only about 25 per cent of applicants on the Durham Access to Housing (DASH) wait list (the lowest of any other cohort), they represented nearly 38 per cent of applicants housed in 2016. Moreover, seniors face the shortest wait times of any cohort on the wait list. Fact: Wait lists for long-term care facilities are long and growing. Table 9: LTC Wait List Statistics (March 31, 2017) L3ay tLldga4 LON; TPrrn Care Centre 174 3 293 2344 K,'A rig A 193 620 43S ESnAirResidence 53 2 32 203 0 ill 7 333 34 FWt-*11 WynF,;Il Lona Tem Carp 13: 3 533 1517 WA NIA $ia 147_ "61 Res :axe Er1Lr%dcarn-0aharna 157 i In 671 41 334 41 J.". 164 Fairview Lri.'+r 190 3 The 1926 436 t02i 541 1463 1,351 fu telLvOaAe Long Tera) Ca*e FAdity 97 3 56 283 29 327 13 225 0 Wen Hi mwnwoc4 h5 2 4" L73 17 Lis Is 341 ox Don Hit 5"Thuvan 134 5 46 2L9 31 467 Is KA.. 90 HII�71Estate, 350 6 1i9L 17 -IG RRA ri�A 633 1335 1,357 Hi k": Tarran" :00 a 763 361° 407 L433 565 2353 1,335 Lal�+.ien laanix 147 3 154 761 56 265 67 375 .15 Cf0mcd Vila - Piekedrig 233 7 106 443 3t 141 48 466 153 girl Nrr} Pati • at PPerry 107 4 04 920 45 SS L 69 961 M ReachtitiewVilage • uxbodlle 10 4 53 20.1 22 410 24 1W. e- 5unnyCrnLNu!MgHcmc 136 3 13 3i1 40 314 36 10 11S T1* vii age + or Ta u ntA Nim t" Tem 130 3 6711- 3114 QUA 19iA 633 2345 1,160 Care Hums Mrnicr9 Vi mY 159 715 16,6 75 S93 99 5V} 3i3 1AVtc4.rn4 Park lnng Trrm C;aa Ontr9 104 2 464 1261 WA MIA :E4 1019 603 Source: Home and Community Care, Central East Local Health Integration Network (LHIN)-, www. health care home. ca On March 31, 2017, there were about 9,000 people on the wait list for long-term care in Durham. Long-term care homes provide help with most or all daily activities and access Page 177 to 24-hour nursing. They are distinct from retirement homes and other forms of independent living in that the senior must have health care needs that cannot be met in a community setting. Still, there are few options between independent living and long-term care to provide needed support to seniors. A greater range of housing choices is needed across the spectrum of care. Page 178 Appendix F: Affordable and Seniors' Housing Task Force Terms of Reference Terms of Reference AFFORDABLE AND SENIORS' HOUSING TASK FORCE 1. Goal 1 1 Identify strategies that support the creation and maintenance of affordable and seniors' housing as set out in the Region's Community Strategic Plan, Regional Official Plan, and At Home in Durham: Durham Region Housing Plan 2014-2024, in order to inform the 2017 Social Housing Servicing and Financing Study. 2_ Mandate 2.1 The Affordable and Seniors' Housing Task Force is an ad hoc committee of Regional Council established in accordance with these Terms of Reference to inform Council discussions related to the Region's rental housing supply. 2.2 The Task Force will identify opportunities that impact the Region's housing supply for seniors and low to moderate income households, including new opportunities created by the recent update of the provincial Long -Term Affordable Housing Strategy and newly announced federal funding commitments. 2.3 The Task Force mandate focuses on three areas: • Committee Education: deepening members' knowledge and understanding of the existing rental housing supply in Durham Region, planning and financial tools to support the maintenance of existing rental housing, as well as policies and programs that encourage affordable housing development in Durham; • Information Sharing: inform Committee and Council discussion on matters related to the implementation of the Region's Corporate Strategic Plan, Regional Official Plan and At Home in Durham, and matters that further the Region's stated goals related to affordable and social housing; and, • Foster Collaboration: identify opportunities that support the Region's stated objectives related to affordable housing through collaboration with the federal and provincial governments, area municipalities, Durham residents, financial and housing development industries, as well as other businesses, agencies and institutions with an interest in the housing needs of Durham residents. Page 179 3. Scope of Activities The scope of activities may include: 3.1 Committee Education • Information from housing policy, finance, planning, and development industry professionals on strategies that best leverage the existing affordable rental housing supply and encourage the development of new affordable housing. • Receiving presentations on best practices from other jurisdictions for the creation and maintenance of affordable and seniors' housing in other communities. 3.2 Information Sharing • Identify potential areas of investigation for new or existing programs, approaches or policies related to the maintenance of the existing social housing supply and efforts to stimulate new affordable housing development in Durham Region. • Identify policy implications as they relate to the provincial Long -Term Affordable Housing Strategy update, Durham's Community Strategic Plan, the Regional Official Plan and Durham's Housing Plan, At Home in Durham. • Identify potential policy implications as they relate to proposed federal government activities that support the revitalization of the existing social housing infrastructure and future affordable housing development across the Region. 3.3 Fostering Collaboration • Identify partnership opportunities with the federal and provincial governments, area municipalities, Durham residents, financial and housing development industries, as well as other businesses, agencies and institutions to engage local housing -related industry professionals in discussions about the policy tools and regulatory changes being brought forward through the Long -Term Affordable Housing Strategy update to support new affordable housing development across Durham Region. • Support on-going activities that facilitate public information sharing on the socio- economic benefits of affordable housing development and social housing programs. 4. Composition 4.1 The Task Force will be comprised of eleven members as follows: the Regional Chair, the Chair of the Finance and Administration Committee, the Chair of the Health and Social Services Committee, and one Regional Councillor from each of the eight area municipalities. Page 180 5. Membership Selection 5.1 Regional Council shall appoint all representatives to the Task Force. 6. Officers 6.1 A chair and a vice -chair will be elected by the Task Force at the first meeting. The Region's CAO or his/her designate shall chair the inaugural Task Force meeting. 7. Support Services 7.1 The Commissioner of Social Services or his designate shall support the activities of the Task Force. A Social Services Department staff liaison will provide administrative, procedural and technical support to the Task Force. 7.2 The staff liaison will co-ordinate the agenda and arrange for the attendance of guests/speakers for Task Force meetings. 7.3 Corporate Services - Legislative Services will provide secretarial and other support services including circulation of the agenda and meeting materials. 8. Meetings 8.1 The Task Force will establish a four month meeting schedule at its inaugural meeting taking into account the business needs and schedule of Regional Council. The Task Force shall provide Corporate Services - Legislative Services with a schedule of meetings after the inaugural meeting. 8.2 Special meetings may be held at the call of the Task Force Chair, 8.3 Unless otherwise arranged with Task Force members, all meetings will take place at Regional Headquarters and are open to the public. 8.4 As a Task Force established by Council, the Task Force is subject to the Regional Procedural By-law, unless otherwise specified in the Terms of Reference. 8.5 Quorum shall consist of a majority of sitting members. 9. Minutes and Agenda 9.1 The minutes of the Task Force will be amended as necessary and approved at the following meeting. 9.2 When approved, minutes will be forwarded to the Committee of the Whole for inclusion in the next regularly scheduled agenda. Page 181 9.3 The Task Force agenda will be prepared by the staff liaison and chair/vice-chair and distributed at least one week prior to the scheduled meeting. 10 -Final Report 10.1 The Task Force will seek to achieve consensus on decisions that will inform the Final Report. 10.2 A final report shall be prepared by the Task Force for consideration and approval by the Committee of the Whole. Page 182 Appendix G: Synopsis of Input from Online Survey The online survey was posted to the Region of Durham's website for public input from May 15 to August 1, 2017. Paper surveys were also available upon request. One paper survey was returned. In total, the electronic survey drew input from 260 respondents, of which 174 were complete. Figure 14: Type of respondent - municipality of residence About 97 per cent of surveys were completed by residents of Durham Region, living in the following municipalities. Town of Ajax ■ Township Bro k rack Municipality of Clarington City of Oshawa city or ' Pickering Township of e0 sgog Township of I Uxbridge Torn of Whitby 09s 109: 20% 30% 40% 50% 60% 70% 80% 90% 100% Page 183 Figure 15: Type of respondent - accommodation About 67 per cent of respondents were homeowners, and nearly 26 per cent were renters. Market renter _. Subsidized I' housing Lena... Homeowner Resident in a retirement h... Resident In a nursinz home.,. Other , 030 10% 2D°/h 30% 404b 50% 60% 70% 80% 80% 100% Figure 16: Type of respondent - seniors and caregivers Most (67 per cent) of respondents were neither seniors nor someone who provides care for seniors. A senior Someone who provides car... Neither 0°/a 101/o 20Vr 30°! 40 C! 50% GOY 70°! 801/. 901/0 1 Page 184 Figure 17: Type of respondent — housing and government sectors The majority of respondents (almost 70 per cent) worked outside the housing or government sectors. ANSWER CHOICES Housing developer Landlord or property manager RESPONSES 0.57% 1 4.60% 8 Representative or staff of a community agency that provides assistance to low- 6.32% 11 Income households Representative or staff or a municipality 12.64% 22 Representative or staff from an upper level of government (including First Nations) 1.15% 2 Representative or staff of an agency that provides support to seniors 4.60% a None of these TOTAL 70.11% 122 174 Respondents were not aware of At Home in Durham, the Durham Housing Plan 2014- 2024 or the work of the Affordable and Seniors' Housing Task Force. • Sixty-six per cent of respondents were not aware of At Home in Durham • Sixty-eight per cent of respondents were not aware of the four goals of At Home in Durham • Seventy-two per cent of respondents were not aware that the Region had established an Affordable and Seniors' Housing Task Force. Synopsis of Survey Results — Affordable Rental Housing • General support for increasing the supply of affordable rental housing. • General support for mixed communities (income and housing types). • Cost of housing and development were raised as key concerns. Some support for Regional incentives to reduce development costs and ease regulatory burdens to support new development. • Support for mandating affordable housing (e.g. inclusionary zoning). • Strong support for increasing social housing, non-profit housing and other forms of unit -based subsidies, and for regeneration of current properties. • Some support for portable housing benefits and other forms of financial housing assistance to bridge the affordability gap. Page 185 • Source of funding was identified as an issue. Mixed responses about who should fund new development (e.g. Region of Durham, senior levels of government, private developers). • Political will was identified as an issue, with some respondents showing frustration about lack of progress on At Home in Durham, too much consultation and not enough action. Synopsis of Survey Results – Seniors' Housing Choice • General support for increasing the range of housing choice for seniors, with a number of respondents indicating that seniors are already well -served in Durham. • Support for mixed communities (e.g. intergenerational housing, housing types and seniors' support needs). • Support for allowing seniors to age in place, but also to support seniors to downsize to smaller units (condos, bungalows) while remaining independent and within their communities. • Affordability was raised as a concern by some respondents—particularly with respect to retirement homes and dedicated seniors' housing—but other respondents indicated that most seniors in Durham had adequate resources to find affordable accommodation in the region. • Support for smaller units close to amenities, transit and health services. • Some concern about the lack of support and/or appropriate accommodations to support assisted living for seniors not eligible for long-term care. Synopsis of Survey Results – Strong and Vibrant Neighbourhoods • Strong support for mixed communities, housing choice and increased affordable housing options. • Regeneration of current social and rental housing, as well as enforcement of by- laws, was raised as a concern. Respondents wanted well-maintained, safe properties that fit with the surrounding community. • Connecting people was a recurring theme, with respondents suggesting community events and housing integrated with other services to build communities. Page 186 Clarftwn Operations Department Report I W K L V L Q I R U P D W L R Q L V U H T X L U H G & R R U G L Q D W R U BSI Iv W Report To: * H Q H U D O& R' R4 P( LH VID IQ R H Q W Date of Meeting: - X Q H Report Number: 2 3 ' Resolution: File Number: By-law Number: Report Subject: 2018 Winter Budget Report Recommendations: 7 K 5D HWS2 Fa U W E H U I HR FU H L LYQH I (R U P D W L R Q Municipality of Clarington Resort OPD -007-18 Report Overview 7 K L V U H S R U W I U R P v - VO FII XWV DJ \ \ 1. Background Paae 2 VZ Ii 2 Y H U W L P H ) U IL 0 Q X W O IBlD \ \W W K H 2 S H U D W L R Q VK R' XH US VD U RVQ R Y H U W L P H I R U Z L Q W H U P D L Q W H Q D Q F R V W V I R U W K H V D P H S H U L R G R Y H l Year Over Time Hours Double Time Hours Lieu Time Hours Total Hours Cost Z K L F K \L QO FI< D X FO O -I FG m U HL KII jJ LL (IF J 8 GO UGLQI FRV FL 10 U H P R Y D O R S H U D W L R Q V 3 0 H D V H Q U H V S R Q V IZ I Q NVR H U U VW WW IFD V \R IQ H F R@ B 10 U A8 )' : L Q W H U 0 D L Q W H Q D Q F H ' X U L Q J W K H I L U V W I R X U P IBI 61 W A R (S `IA Z K L F K \L QO FI< D X FO O -I FG m U HL KII jJ LL (IF J 8 GO UGLQI FRV FL 10 U H P R Y D O R S H U D W L R Q V 3 0 H D V H Q U H V S R Q V IZ I Q NVR H U U VW WW IFD V \R IQ H F R@ B 10 U A8 )' Year Jan Feb Mar Apr Total Municipality of Clarington Report OPD -007-18 Page 3 6 H Y H U H : H D W K H U ( Y H Q W V L G H Z D O N V S I DR UU N LV1Q KJ H O 6R FM ' L V D E O H G V Q R & O D U L Q J W R Q K BE G;$MVUH LYOH U DH Q GZ H OD" K H U G R Z Q H G I R X U W U D I I L F V L J Q D O V D Q 7 K H I U VH \M Ij U Q Jo D IN 101 LO CW KI Q W R ER I OM HQ UG QD R\ R Q IX O O F D O O R X W R I V W D I I W R S O R Z E R W K X U E D Q D Q G U X U D O D M U -I HD W L V D F U HR V U R DJD000 RQ CH JW ZZ RL LW N K U H P R Y D O R 1 7 KZ HL Q G W \0 "fit F U D P X V RH QG P I D L IW NUVW W HIH HD 6Y UR S LI CZ)(L U U H V S R Q G H G W R V H Y H U D O U R D G V W K Z H U H V WW W OH IW L 10 L\A K JN QW D CD VQ GG R Z Q D Q 2. Budget R U& R X Q F L O D S S U R Y H G D IZRL UQ WUHRUD GI I R U V L G H Z D O N V S I DR UU N LV1Q KJ H O 6R FM ' L V D E O H G V Q R Z F O H D U L Q J F R Q W U D F : L QO VD H_ UD W H Q D Q F H $ V R 'N K 0 Zl W H I R O O R Z L Q J W D E O H L O O Winter Control 2018 Budget 2018 Actual Variance L Q W H U 3 0 R Z 6 D Q G L Q W H U 0 W F H 2 W K H U TOTAL: $2,159,622, $2,469,7321 -$310,110 7 K H Y D U L Z) LQ CIF W H Et I D V@ IQ FX D O P D L OMNI H Q L Q F O X G H V D Q H V W L P D W H G V D Q G Q F O X G H G L Q RV RK VH W DVIS RR Y SH U R,N YR L WG OH O Z LL X Q D V V X P H G G H Y H O R S P H Q W V Z K L F K 6 L G H Z D O N 6 Q R Z & O H D U L Q J & R Q W U D I 7 K H W E RX V%G DJ OI W I R U \N K \N M 9 Q R .D LF 1YV PX D LC D V RVI K 0 D\ Municipality of Clarington Report OPD -007-18 Page 4 ) R O a W Z LD Q JW )D W O M W 0 IN L FV DWO L OF V WI R U$ 9N UK L Year Jan Feb Mar Apr Total 2014 22 17 7 0 46 2015 14 17 4 0 35 2016 4 4 2 0 10 2017 14 12 7 0 33 2018 14 8 1 3 26 6 H Q L R U & L W L 1 H Q V D Q G 3 K\ V L F 7 K H W R W 5 O R E Q1 GL9VH WR UI R U Z W WV K V D Q D D V 0 DR \VI K E D V H 6 H A LQ V V%V UK DH Q W V U H F H 7 K H I R O O R GIR IX QV J VVWVD D E V1O LH V VEL LV F VW VVI IRt U$ SNL Year Jan Feb Mar Apr Total 2014 12 10 2 0 24 2015 9 13 3 0 25 2016 9 9 3 3 24 2017 6 6 1 0 13 2018 9 8 1 2 20 Municipality of Clarington Report OPD -007-18 Page 5 ± 6 H Q L R U & L W L 1 H Q V D Q G 3 K\ V L F Area 2017-2018Season 2016-2017 Season W New Returning Total New Returning Total BOwmanvllle 19 111 130 34 99 133 Burketon 0 0 0 0 0 0 Courtice 12 96 108 18 99 117 Enniskillen 0 2 2 0 2 2 Hampton 1 3 4 0 3 3 Newcastle 3 41 44 13 36 49 Newtonville 0 3 3 1 3 4 Orono 1 5 6 1 6 7 Totals 36 261 297 67 248 3.1.5 3. Super Mail Boxes 4. Ontario Minimum Maintenance Standards 2 X U W K H U W R W K H T X H V W L R Q U D L V H C U H J X V FD JW LO RL CQ L IP FX HP Q 6 B F R P P X Q L W\ D Q F P D L O E R[ H V L Q W K H W K H G- V Q R Z L P P H G L D W H O\ Z L Q I U R Q W Q H U F D V H V Z K H U H H W K H U H L V DD Q DS CD IX H 3C F R Q W U D F W R U V K R X O G E H L V F O H D U L Q J D R I D F X V W R P H U W K D V F H D Q\ W F R Q F H U Q l P D L Q W H Q D Q F IS D S fel `K W\ F FD D CD Q JG R F VSO R- FIN 0 F U H D W H D W L F N H W Z K L F K F D Q E H F 7 K L V L Q I R U P D W L R Q Z L O O E H S R V W H 4. Ontario Minimum Maintenance Standards 2 Q W D U L R 5 H J X O D W LWRFL40U 7 U D Q VW S R U V D V 7 K L V U H J X V FD JW LO RL CQ L IP FX HP Q 6 B G Q W H Q D Q F K L J K Z D\ V 1 H Z F O RD QX V UH Fa/ D G- Z)MOY X GE HV O D Q H V G H F O D U D W L R Q R I Z H D W K H U P D L Q W H Q D Q F H H Q F U R D F K P H Q W V Z L V F U DOFXNPVLD QQ DG L UVHLVG H Z D O N V X U I D F H G L V F 6 W D I I L V U H Y L H 3K LR CIZ J L DAFD )M D R I D W IK HEI FL Al P D L Q W H Q D Q F H S FU FR Q1 H ND W 0 ® W W 0 IG GVG 141 Ht Municipality of Clarington Report OPD -007-18 5. Concurrence ) L Q D Q F H 6. Conclusion Page 6 ' H S D U W P H Q W K D V U H Y L H Z H 7 K H F X U U H Q W H[ S H Q G L W X U H U H 1 O H F F R Q W L Q X H W R S U R Y L G H V W R U P X S G I & R X Q F L O R QL Q W lil HD U FID R. W WV �H U R I P DWL KQ HW H Q D ( 7. Strategic Plan Application 1 R W D S S O L F D E O H 6 X E PEI 5 H Y LBZ/BG BEB\ B B B B B B U H G H U L F N - +$ RQU GY UD HWZ K & $ O O L ' L U H F 1/ 9 IHI U R W L R C& V$ 2 6 W D I I & R Q W D F W ) U H G +I FK UZ `IBI IV W IKV K# 'F LC Clarington I W K L V L Q I R U P D W L R Q & R R U G L Q D W R U WI jv W Clerk's Report L V U H T X L U H G Report To: H Q H U D O R Y H U Q P H Q W Date of Meeting: - X Q H Report Number: & / ' Resolution: File Number: By-law Number: Report Subject: Appointment to the Diversity Advisory Committee Recommendations: 7 K D W 5 H S R W HUVFi H&L/Y H G & R P P L W' 7 K D YJV R VWV HK HE H F 11W IRF 13L KM Lq N 0 1 W R IS O W V H 0 ' H F H P E H RUXJ Q W L O D V X F F IN W H/GRAILL WILR\VU \$D & R P PI LR WJ W W W H 0 X Q_ LQ F LDS F DF CR LU VG \ D QR FI H& Z) LG O/c D U G V D Q G & R P P L W W H H V 3 R O L F\ 7 K D W W K H Y R VW H FX UEVVH L] FH IQ Q 1401 X -I 111 VWJ W (M H W a ' H F H P E H RUXJ Q W L O D V X F F IH W W 6NEI IL VK W U \D & R P P I LR WJ W LWFHKL HS D 00 XL QN 0 ® IF F &R QJ EIG LD LQ CF JH W I? Q O/c D U G V D Q G & R P P L W W H H V 3 R O L F\ 7 K D W D O O L Q W H U H V W H® Q 9 D UD VQ d H G H O R I & R X Q F L O V G H F L V L R Q Municipality of Clarington Report CLD -017-18 Report Overview Page 2 7 K5N XS R U W L V L Q W H Q G H G MRK HSFUJRX)L ' L Y I-$ tG W IL W R U\ & R P P L W W H H 1. Background Diversity Advisory Committee GP HH 2 Q ) H E U X D U\ U S R V H R I W K H L Y H U & R X Q F L O ' L Y H U V L W\ H $ G Y L V R U\ & R P P L W W H H H 7 K D W 5 H S R U EVH &L6 H F H L Y H G W H H Z L O O D 7 K D W & R X Q F L O H Q G R U V H Y LVW HR HJ \ 7 H & R P P L W W H H L R Q D O R U L J L Q H W K Q L F L W\ D J H 7 K D W 6 W D I I E H D X W K R U L] H G W R & R P P L W W H H 7 K D W W K H & R X Q F L O H S D U W P H Q W E H D S S R L Q W H G D V W K H & R X Q F L O D Q G 7 K D W D O O L Q W H U H V W H® Q S D UD VQ Il H 9 D G Y L V H G R I & R X Q F L O V G H F L V L R Purpose 7 K H K S X U S R V H R I W K H L Y H U V L W\ $ U H F R P P H Q G D W L R Q V R Q L V V X H V D I I H D Z D U H Q H V V U H G X F H E D U U L H U V S t F R P P L W W H H Z L O O D O V R I D F L O L W D W R I N H G G L Y H U V H W F KX UO RWX XJ U( H W X DN QU GH D VY IK D G IF Appointment of Members 1.3 The following is an excerpt from the terms of reference regarding appointments: 7 K H F R P P L W W H H V K D O O E H F R P S U L` L Q F O X G L Q J W Z R \ R X W K D J H V V F R Q W L Q X L W\ E H W Z H H Q W K H F R P P L W Z L WV HK FIN[ F H S W L R Q R I P H P E H U V R I W H U P 7 K L V V W D J J H U L Q J Z L O O H C U H Y R N H G D W D Q\ W L P H D W W K H G L U H S U EH UV RH DQ GN U D D Q J H R I W K H F R P P X Q L Q D W L R Q D O R U L J L Q H W K Q L F L W\ D J H H W F Municipality of Clarington Resort CLD -017-18 Page 3 1.4 Considering that the initial formation of the Committee will occur in 2018 and only two or three meetings might be held in advance of the 2018 Municipal Elections, it is recommended that the initial four year term of the Committee extend until the end of 2022 with the exception of three members. Subsequent appointments to the Committee will run concurrent with the term of Council. 2. Current Situation Advertisement 2.1 An advertisement ran in the local newspapers and on our Municipality of Clarington website seeking applications from qualified interested parties to fill the seven community positions on the Diversity Advisory Committee for a term ending December 31, 2020 or December 31, 2022 or until a successor is appointed. 2.2 In response to the advertisement, the following individuals, have submitted their applications. - x$ V K I D T X H & K R X G K U x R U R W K\ R] L R U] x H U U\ F N / D P S W H\ x- X O L H 56 HH LH G 1 R W H x 5 D M H V K Z D U L 6 D K D U D Q x- R K Q 6 D Z G R Q x/ D L O D 6 K D I L x 5 D F K H 0 7 U D R U H 2.3 The applications have been circulated under separate cover (Attachment 2) as they contain personal information. 1 2 7( 7 K H 7 VH W S W HK IN I W 5R HB I NM WWI W HF H V K D O P R E H U V D O O & O D U L Q J W ID 0 L Q HI W R Q H Q W 3. Concurrence 1 R W $ S S O L F D E O H 4. Conclusion 4.1 In order to fulfill the requirements of the Terms of Reference of the Diversity Advisory Committee, it is recommended that three of the applicants (listed above) be appointed to the Diversity Advisory Committee, for a term ending December 31, 2020. 4.2 In order to fulfill the requirements of the Terms of Reference of the Diversity Advisory Committee, it is recommended that four of the applicants (listed above) be appointed to the Diversity Advisory Committee, for a term ending December 31, 2022. Municipality of Clarington Resort CLD -017-18 5. Strategic Plan Application 1 R W D S S O L F D 6 X E P H G E\ E O H & ' $ Q Q H * U 0 X Q L F L S D O Page 4 5 H Y L Z \ H H Q QV 9 a H Z filo $$ O O L& VO & O F& L$ 14 • D U L • J W R • • $ W W D B K P H Q W V $ W W D F$ KS PS FIR Q- \0 W e 'i9 10 UB/ W LL VWVRRU&\ W Il& 8R IP \P LL WV LWRHQH ' L V W U L E X W H G 6 H S D U D W H 0\ $ W W D F&KRPQH I Q V9 H Q W L D O $ S S O L F D W L R Q V / L V W R I L Q W H U H V W H G S D U W L H V W R E $ V K I D T X H & K R X G K U\ ' R U R W K\ R] L R U] ' H U U\ F N / D P S W H\ - X O L H 5 H L G 5 D M H V K Z D U L 6 D K D U D Q - R K Q 6 D Z G R Q / D L O D 6 K D I L 5 D F K H 0 7 U D R U H ( 0 L W W D J & R P P X Q L W\ H Y H O R S P H Q W Clarftwn Corporate Services Report I W K L V L Q I R U P D W L R Q L V U H T X L U H G & R R U G L Q D W R U W1 1V W Report To: * H Q H U D O * R Y H U Q P H Q W & R P P L W Date of Meeting: June 18, 2018 Report Number: & 2 Resolution: File Number: & / By-law Number: Report Subject: Supply and Delivery of Tandem Diesel Dump Truck(s) with Plow Eauiament Recommendations: 7 K D W 5 H S R U W H & U H F H L Y H G 7 K D W 3 U H IK ID W LL Q V U X/ ID RN L *V UI FD )F SV R U L O\ H T X L XS QP GH HQ UW D Q B D 5 IS SI IR U W'W EG H3 I. JQ U D Q W H G K D VW Urd Uf R 10 [%NWU HD QF GN H G 1 RN U( H D Cl/ X F6 S; 1g K R) M (1 C W D GG CL W FV R 8 Z NV VW IK F 8 WE R aN K W TD)NLDSOP H EQLVZ C 1 H W R I + 6 7 D V O F 7 K D W I X Q G V U H T X L U H G I R a WW R L V+ 6; I U R P W K H V I R O O R Z L Q J D F F R X Q W ) O H H W H 3 8 D 6 W/ P H Q W 1 H Z 5)RODHGHVW 7 K D W W K H U H T X L U H G D G G L W L R Q D O D S S U R Y H G D V I R O O R Z V 2 S H U D W L R Q V ( T X L S P H Q W 5 ) 2 S H U D W L R Q V H Y H O R S P H Q W & K D U J H 0 X Q L F L S D O & D S L W D O : R U N V 5 ) 7K D W D O O LQWH U HVWH GD CS CD U mV Q- \H VG HOC E\ W K H & R U S R U D W H 6 H U Y L F H V ' H S D Municipality of Clarington Report COD -021-18 Report Overview Page 2 7 R U H T X H V W D X W K R U&] D W L B Q X6 U LB FE! ' L H V H O ' X P S 7 U X F N V Z L W K 3 0 R Z 1. Background 1.1 The authorization to award CL2016-9 for the Supply and Delivery of One Tandem Diesel Dump Truck to Premier Truck Group was granted during Summer Council Recess in Report PS -006-16. 1.2 The Tender CL2016-9 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. Over 800 bidders that have a free Vendor Account registered with the Municipality's Bidding System and have selected this commodity as being relevant to their business received an email notification to bid on this opportunity. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Seven companies downloaded the document. One submission was received in response to the tender call. The submission was deemed compliant. 1.3 Premier Truck Group has successfully supplied one dump truck per the terms and conditions of the tender document. Pending satisfactory service and pricing, contract CL2016-9 provided for the option to extend up to four additional one year terms for the purchase of similar tandem diesel dump trucks with plow equipment as required. Approval is being requested to utilize this option provided the 2018 price is the approximate price of the bid price approved in Report PS -006-16. 1.4 The Operations Department provided the 2018 specifications for three dump trucks with plow equipment; one unit is to replace unit 04-516 and the other two units are new additions to the fleet as required. 1.5 The specifications for the three 2018 dump trucks with plow equipment have the same specifications as the dump truck with plow equipment awarded in contract CL2016-9. The Purchasing Services Division exercised its right under the terms and conditions of CL2016-9 to request pricing from Premier Truck Group for three similar tandem diesel dump trucks with plow equipment. 2. Analysis 2.1 In 2016 Premier Truck Group supplied a dump truck with plow equipment through CL2016-9 at a cost of $242,188.80 (Net of HST). As noted above, the Purchasing Services Division exercised its right under the terms and conditions of the contract and requested a quote from Premier Truck Group for three (3) 2018 tandem diesel dump trucks with plow equipment. Premier Truck Group quoted a 2018 unit cost per truck of $250,396.76 (Net of HST) totalling $751,190.28 (Net of HST) for the three (3) trucks (see Attachment #1). 0 M T X I Municipality of Clarington Page 3 Report COD -021-18 2.2 In keeping with the terms and conditions of CL2016-9, the Purchasing Services Division entered negotiations with Premier Truck Group and secured a discount of $1,417.60 (Net of HST) per truck for an overall savings of $3,452.80 (Net of HST) for the three (3) trucks. The final negotiated price per truck is $249,379.16 (Net of HST) totalling $748,137.48 (Net of HST), resulting in an overall increase of 3% on the 2015 truck price. 2.3 After review and analysis of the submission by the Operations Department and the Purchasing Services Division, it was mutually agreed that the contract with Premier Truck Group be extended for an optional year in order to facilitate the supply and delivery of these trucks. It was further agreed that the price quoted by Premier Truck Group was fair and reasonable. 3. Financial 3.1 The funding required for this project is $748,137.48 (Net of HST). The approved budget for this project is $724,000.00 (Net of HST) thereby leaving a shortfall of $28,137.48 (Net of HST). It is being requested that the shortfall be funded from the additional sources and values provided in the section below. If approved the purchase will be funded by the Municipality as follows: 5 R D G V H O B F W $ G G¶ O ) X Q G L Q J 5 H T X L U H G 2 S H U D 7 R W D 0 ) O H H W 5 H S O D F H P H Q W 5 R D G V H O H H W $ G G¶ O ) X Q G 8L Q 21 S 1-6 tH Q W L B KR 9 5 ) $ GOG ¶) X Q G LOQX JQ 5 8H DT SK L :U RH UGN V 5 ) 7 R W D 0 1 H Z ) O H H W 3.2 The Operations Department and the Purchasing Services Division concurred that the Municipality should auction the decommissioned dump truck unit #04-516 for sale. The cost for the supply and delivery of the three dump trucks does not include the possible credit from the sale of the decommissioned dump truck. 3.3 Queries with respect to Departmental needs should be referred to the Director of Operations. 4. Concurrence 7 K L V U H S R U VWV K KH D bt F W RA IW Q R U VZ 2C 9W IKU MM KL U H F R P P H Q G D W L R Q V Municipality of Clarington Resort COD -021-18 5. Conclusion , W L R I G H O L Page 4 V U H V S H S IN H R O B U LY A LO(VIE M P S UBES K D Y H F R Q WW P!Y [D M I -'IV Q S& W M I R U Y H U\ R I W K U H H W D Q G H P G L H V H 6 X E W VB B B B B I3 B10 WM4B E i i i B B B 0 D U L H 06 IF U D Q F& $ 0 6 U% Z & S O/ C/ L V L U H F W R U R I &&R L$ OS IR W CD WW HYD/ KJ6F[HLM LY 1L If B B B BB BB BB BB BB BB B B B B B B B B B 1 DFQ 7 D \ O R U % % $ & 3 $ & $ ' L U H F W R U R I ) L Q D Q F H 7 U H D V X U H 6 W D I I & R Q W D F W D Y L G ) H RU Up X V R Q G I H U J X V R Q# F O D U L Q J W R Q Q H W $ W KWP CH FQ W V $ W W D f 6KXPPHPQDVW \ R I % L G 5 H V X O W V I R U Municipality of Clarington Attachment 1 to Report COD -021-18 0 X Q L F L S D O L W Summary of Bid Results Tender CL2016-9 Supply and Delivery of Tandem Diesel Dump Truck(s) with Plow Equipment 7 K H 1 H W B 4W D®* MFL CG W K H F R V W R I D Q G D W U D G H 7 K. Q F U H G U H S D L U D Q G S D U W V P D Q X D O V D Q G W K 1 Truck 3 Trucks Bidder 2016 Total Bid* 2018 Total Bid* (Net of HST) (Net of HST) 3 U H P L H U 7 U X F N * R X S 7 K H 1 H W B 4W D®* MFL CG W K H F R V W R I D Q G D W U D G H 7 K. Q F U H G U H S D L U D Q G S D U W V P D Q X D O V D Q G W K Clarftwn Corporate Services Report I W K L V L Q I R U P D W L R Q L V U H T X L U H G & R R U G L Q D W R U ®1 1V W Report To: * H Q H U D O * R Y H U Q P H Q W Date of Meeting: June 18, 2018 Report Number: & 2 ' Resolution: File Number: & / By-law Number: Report Subject: Green Road and Boswell Drive/Clarington Blvd Roundabout 7 K D W& 25'H S IR HU W U H F H L Y H G & R P P L W' 7 K 8®t 119 R 3 D Y L Q J , Q F Z L°/oWOKH+QE)G HVVG REVW CL O R Z H V W F R P S O L D Q W E L G G H U P H H W L &/ E H D Z D U G H G* U M KI HD F5 FR CID V9 U D E2 W P/o F % O Y G S RJ XR CM GH CFf IN RL ><[ WVJG L Q E H\ H W LK CH J 6 H U Y L 7K D W W HK IH X U IX 1% 6 V I R U R IW K L V °/oS CU HR CM Gi H= QN Z K L F K L Q F O X G H V W K 441 O R Q 43 YH W U X 6 01/ L F R V W V V X F K D V G H V L J Q L Q V S H F W 1 F R Q W L Q J H Q F L H V R I V * U H H Q 5 R D G % R V Z H O O U L Y H Q W H U V H F W L R Q , P S U R Y H P H Q W V * U H H Q 5 R D G % R V Z H O O U L Y H Q W H U V H F W L R Q , P S U R Y H P H Q W V * U H H Q 5 R D G % R V Z H O O U L Y H Q W H U V H F W L R Q , P S U R Y H P H Q W V 5 H J L R Q 5 H F R Y H U\ * U H H Q 5 R D G % R V Z H O O U L Y H Q W H U V H F W L R Q , P S U R Y H P H Q W V ' H Y H O R S H U 5 H F R Y H U\ $V D S S U R Y H G L Q W K H E X G J H V1 O R F D 0 6 W® Y IH ODRUS HH UF X U U H Q W O\ 1 L Q D O Z L W K W K W H G FH FN 41 VO tR 13 IR W D Z D U G L V V I R U W K H G H Y H 0 R S H U S R U W L R Q R I \ Municipality of Clarington Resort COD -023-18 Page 2 7 K D W W K H F R Q W U D F W D Z D U G E H V X G H Y H O R S H U S R U W L R Q R I W K H F R Q W 7 K D W D O O L Q W F& L2 H V VD IQ G S) M U W Q H® H O E\ & M KJ FS R U D FIN S H D 1116 M RAVR ILXWCIH FV L O V G H F L V Municipality of Clarington Resort COD -023-18 Report Overview Page 3 7 R U H T X H V W D X W K R U L] DWAK LH R CF R I P U S 1 U R X Q G D E R X W V R Q * U H H Q 5 R D G D 0 X Q L F L S D O L W\ R I & O D U L Q J W R Q¶ V 1. Background 1.1 Tender specifications were prepared by the Engineering Services Department and CIMA and provided to the Purchasing Services Division. 1.2 Tender CL2018-22 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Seventeen (17) companies downloaded the document. 1.3 The Tender closed May 28, 2018. 2. Analysis 2.1 Seven (7) bids were received in response to the tender call. The Bids were reviewed and tabulated by the Purchasing Services Division (see Attachment 1). All submission received were deemed compliant. 2.2 The results were forwarded to the Engineering Services Department for their review and consideration. 2.3 After review and analysis of the submissions by the Engineering Services Department and the Purchasing Services Division, it was mutually agreed that the low bidder, Coco Paving Inc. be recommended for the award of contract CL2018-22. 2.4 Coco Paving Inc. has successfully completed work for the Municipality in the past. 3. Financial 3.1 The funds required far this project in the amount of $742,600.04 (Blended HST) which includes the construction cost of $577,701.53 (Blended HST) and other related costs such as design, inspection, contract administration, materials testing and contingencies of $164,898.47 (Blended HST) will be funded as follows: * U H H Q 5 R D G % R V Z H O O ' U L Y H Q W H U V H F W L R Q , P S U R Y H P H Q W V H 1% U % R ( Q J Municipality of Clarington Page 4 Reoort COD -023-18 * U H H Q 5 R D G % R V Z H O O U L Y H Q W H U V H F W L R Q , P S U R Y H P H Q W V * U H H Q 5 R D G % R V Z H O O U L Y H Q W H U V H F W L R Q , P S U R Y H P H Q W V 5 H J L R Q 5 H F R Y H U\ * U H H Q 5 R D G % R V Z H O O U L Y H Q W H U V H F W L R Q , P S U R Y H P H Q W V ' H Y H O R S H U 5 H F R Y H U\ 3.2 As approved in the 2018 budget, this project includes a cost sharing arrangement with a local developer. Staff are currently finalizing the terms of the cost sharing agreement with the developer. The contract award is subject to the Municipality securing funding for the developer portion of the contract. 4. Concurrence 7 K L V U H S R U W K D V( Q EJ HL 1% Q H LE IK QZ U VE EIR Hflf OR Y) W K H U H F R P P H Q G D W L R Q V 5. Conclusion , W L V U H V S H F W I X O O E \ H W CH JF R VIP IR H Q 0 IRI 33 H D Z D U G H G * W Ile H Q F F6 Q V O D B V G I R/o UR V Z H O O W R E H F R P S O H W HZ (Q G LL GYV VL SR MQ FOR IU GGEWMQK FL HQ 7 H Q G H U &/ 6. Strategic Plan Application 7 K H U H F R P P H Q G D W L R Q V F R Q W D L Q H G 5 H Y L Z G E\ 0 D U L H 0 D U D Q R + % 6 F & 0 1 L U H F W R U R I & R U S R U D W H 6 H U Y L F Municipality of Clarington Attachment 1 to Report COD -023-18 CL2018-22 Green Road and Boswell Drive/ Clarington Blvd Roundabout % L G 6 X P P D U\ U L D O X F W Am Bidder Total Bid (including HST) Total Bid (Blended HST) & R F R 3 D Y L Q J Q + D 8J FS & R Q V W U X F V_ ___ / W $ O R L D % U R V & R W Fl ( O L U S D & R Q V W U )_ __ _ R Q W % O D F N V W R Q H D __ W ' LW R Q , Q W H U Q W__ _ O / % U H Q D Q 3 D Y L 9 J _ R 0 V W U L D O X F W Am Clarington Corporate Services Report I W K L V L Q I R U P D W L R Q L V U H T X L U H G & R R U G L Q D W R U ®1 1V W Report To: * H Q H U D O * R Y H U Q P H Q W Date of Meeting: June 18, 2018 Report Number: & 2 ' Resolution: File Number: 5 ) 3 By-law Number: Report Subject: Streetlight LED Replacement Turnkey Program Recommendations: 7 K D W& 25'H S IR W W U H F H L Y H G & R P P L W' 7 K D W W K H S U R S R V D O E HU LH OF JH L VW Iii IG R B I E L G G H U P H H W L Q J D O G) 3N HEUHIP V D Z DF URGQI F R Q W U D F W I R U W K H S U R Y L V K ISI Q N H A 3 U R J U D P 7 K D W W K H I X Q G V U R R X L U H G I R U W N U H E D W H L Q F O X G H V W K Qi H W R Q V W+U6X7j U H O D W H G F R V W V V X F K D V G H V L J Q Q H W R I + E6 FV I U X H QE GD MNG H g/ \ W K H 0 6 W U H H±W( '/ L&JRKQWYLHQUJV L R Q 7 K D W D O O L Q W M L2 H V VD 10 (G 3D GQ U W G H 0 H m R I &$ H Q E U D R U E\' IW SK IV U V1& FR HJ (S W U D W H Municipality of Clarington Report COD -0 8 -1 Page 2 Report Overview 7 R U H T X H V W D X W K R U L] D W 5. P, 3Q IIRUUR S U R Y L V L R Q R 1 3 U R I H V V L R Q 6DWOU H6 HH M C 5 H S O D F H P H Q W 7 X U Q N H\ 3 U R J U D P 1. Background 1.1 The work involves the replacement of our current cobra head style street lights which are high pressure sodium (HPS) lights with a much more energy efficient LED streetlight. This will be done to just under 5,800 streetlights throughout the Municipality of Clarington wherever we operate streetlights. This conversion will benefit the Municipality in several ways. The LED replacement will result in roughly a 40% to 50% reduction in energy use for the lights translating to savings of roughly $400,000 annually for electricity. There will also be a significant savings in streetlight maintenance as these lights have a life span of roughly 100,000 hrs (20 years) compared to roughly 20,000 to 25,000 hrs for an HPS light. This reduced maintenance will save the Municipality of Clarington approximately $150,000 annually. This program also includes a 15 year warranty on the lights. 1.2 The intent of the RFP was to secure the services of a firm to provide a Streetlight LED Replacement Turnkey Program. 1.3 A Request for Proposal (RFP) was drafted for the provision of Professional Services as required for the supply and installation of a Streetlight LED Replacement Turnkey Program as per specifications provided by the Engineering Services Department. The RFP was structured on the price -based two envelope RFP system. 1.4 RFP2018-1 was issued by the Purchasing Services Division and advertised on the Municipality's website. A notification of the availability of the document was also posted on the Ontario Public Buyers Association's website. 1.5 Twenty-four companies downloaded the RFP. 1.6 The RFP closed April 5, 2018. 2. Streetlight LED Replacement Turnkey Program 2.1 The RFP stipulated that bidders were to provide a description of Firm/Consulting team, key qualifications, firm profile, highlight of past service and experience of team members with projects of similar size, nature and complexity and a demonstrated understanding of the Municipality's requirements as well as the proposed lighting being proposed. W W H Y tL J= Municipality of Clarington Reoort COD -0 8 -1 Page 3 2.2 Four (4) submissions were received by the stipulated closing date and time. Refer to Attachment 1. Two submissions failed to meet the mandatory requirements and were deemed non-compliant. Two submissions were deemed complaint and were forwarded to the Evaluation Committee for the review and scoring as detailed within the RFP document. 2.3 The two (2) compliant submissions moved forward and their Technical portion of the Proposals were first evaluated and scored independently in accordance with the established criteria as outlined in the RFP. The evaluation team consisted of staff from the Engineering Department, Operations Department, Finance Department and the Purchasing Services Division. The scores were then jointly reviewed and agreed upon by all members of the evaluation committee during the consensus meeting. Some of the areas on which submissions were evaluated were as follows: • Lighting performance and reliability ■ Product Support and Delivery ■ Lighting functionality and appearance • Work plan and proposed schedule Proposed project team and resources • The Proponent's experience and qualifications Life cycle Energy Cost. 2.4 Upon completion of the evaluation, the evaluation team concluded the following two Proponents: Energy Ottawa and Ameresco Canada Inc., met the established threshold of 85% for Phase 1 and moved on to Phase2. 2.5 After further discussion, it was deemed by the evaluation committee that no presentation would be required to provide further clarification regarding proposals received. 2.6 The Pricing envelopes for Ameresco Canada Inc. and Energy Ottawa were opened and verified and in keeping with the terms of the RFP, the evaluation committee's recommendation is to award to the lowest bidder Ameresco Canada Inc. 2.7 Staff have reviewed the price submitted by Ameresco Canada Inc. and found it to be reasonable. 2.8 The RFP allowed the bidders to present value added options to the LED replacement program of which Ameresco Canada Inc. Canada Inc. submitted a proposal to also include a LED replacement program for our decorative light fixtures. Our decorative light inventory was not considered with the original RFP because of the higher cost involved with the decorative lights. Ameresco Canada Inc. Canada Inc. provided replacement fixtures equivalent in style to our existing fixtures which are present in some of our subdivisions and downtown areas. Although this was not originally Municipality of Clarington Reoort COD -0 8 -1 Page 4 considered by staff because of the higher costs, with the very good pricing received for the regular streetlight replacement staff are recommending the value added pricing proposal for an LED replacement also be included in the award to Ameresco Canada Inc. Canada Inc. 2.9 As Ameresco Canada Inc. has not worked with the Municipality in the past reference checks were completed and were satisfactory. 3. Financial 3.1 The RFP allows for bidders to provide pricing in two different scenarios or options. One scenario was with the Proponent carrying the costs of the financing and the Municipality paying an annual fee. The other scenario was a straight cost to the Municipality without any financing built in. 3.2 After reviewing the overall cost of both scenarios the decision was for the Municipality of Clarington to debenture the project as this was the lowest overall cost. As approved in the 2018 budget, Council has authorized the Treasurer to make application to the Region of Durham for the necessary debenture. It is it the intention that the debenture annual payments be funded from the electricity and maintenance savings as a result of the conversion to LED. There may be a slight transition depending on timing differences between debenture issuance and conversion for savings being realized. The anticipated debenture is $400,000 below the budget projection. 3.3 The funds required for this project in the amount of $3,200,000.00 (net of HST rebate) includes the construction cost of $2,898,193.01 (net of HST rebate) and other related costs such as design, contract administration, and contingencies of $301,806.99 (net of HST rebate) be funded by the Municipality as follows 6 W U H H±W( -/ L&JRKQWYLHQUJV L R Q 4 X H U L H V Z L W K U H V S H F W W R W K H ( Q J L Q H H U L Q J 4. Concurrence 9 7 K L V U H S R U W K D V( QE HL FIM CH b LU HC W WWE ZR HEI GK W K H U H F R P P H Q G D W L R Q V 5. Conclusion 5.1 It is respectfully recommended that Ameresco Canada Inc. being the bidder meeting our threshold and demonstrating the lowest price be awarded the contract for the Streetlight LED Replacement Turnkey Program as per the terms, conditions and specifications of RFP2018-1. Municipality of Clarington Resort COD -0 8 -1 6. Strategic Plan Application Page 5 7 K H U H F R P P H Q G D W L R Q V F R Q W D L Q H G 6 X E W�HG E\ 5 H Y LZ 1 \ 0 D U L H 0 D U D Q R$ Q f U N Z & F $ O V L IV ' L U H F W R U R I &&R$ U2 S R U D W H 6 H U Y L F 1 D Q (00YJ D % % $ & 3 $ & $ ' L U R )F LM RD UQ F H 7 U H D V X U H U 6 W D I I & R Q W D F W ' D Y LR (W I I)l N U X Xl `R IQ Q F O / L V W U R V W LHQGW S D U W L H V W R E H Q R W L I L I ' H S D U W P H Q W Summary of Submissions Received RFP2018-1 Streetlight LED Replacement Turnkey Program Bidder 11 $ P H U&HDVQFDRG D Q F ( Q H U J\ 2 W W D Z D % O D F N 0 D F G R JK /(- 5 R D G Z D\ / L J O G V L Q J ' H Q R Al EH P✓ L V V L R Q V U HF FR HP LS YOH L D EQXVWV I M FU U H U H T X L U H P H Q W V Clarftwn Corporate Services Report I W K L V L Q I R U P D W L R Q L V U H T X L U H G & R R U G L Q D W R U ®1 1V W Report To: * H Q H U D O * R Y H U Q P H Q W & R P P L W Date of Meeting: - X Q H Report Number: & 2 ' Resolution: File Number: & / By-law Number: Report Subject: GBRRC and Fire Station #1 Parking Lot Rehabilitation 7 K D W& 25'H S IR HU W U H F H L Y H G 7 K 81St 119 R 3 D Y L Q J , Q F Z L W W W D+ 6N 7 R B BHDi( W K H O R Z H V W F R P S O L D Q W E L G G H U P &/ E H D Z D U G H G* %M K la D IQ Q6 W V LD U= FIV 61 W 5 H K D ES LU OR L UNH DFr VW LL RD QV G E\ W K H ( Q J L Q H I 7K D HN I UK HIR TG XV L U H G I R U R IW K L V 1 51 W R M+ 16 IF W 5 H E D W H Z K L F K L Q F O X G1 FH VW VV- 16 1A D SQ ING B R W K H U U H O D W H G F R V W V V X F K D V G D Q G F R Q W L Q J 1H HQ V1F L +1 at 7 R 51 H E D W H E H I R® O R Z *% 5 5& D Q G ) L U H 6 W D W L R Q 3 D U N L Q J / R W 5 H K D E L O L W D W L R Q 7 K D W D O O L Q W F& L2 H V VD IQ (G S) M U W Tz H® H O E\ & V'11'2 KJ FS R U D FWS H D 06 M RAVRIRXWQH FV L O V G H F L V Municipality of Clarington Reoort COD -026-18 Report Overview Page 2 7 R U H T X H V W D X W K R U L] DNV1K LH R CF R I PSI Sig O R W U H* FU W HQ LH OWL W%D W L5 RL GF N m W G D V5 H OF HJ 0 X Q L F L S D O L W\ R I & O D U L Q J W R Q¶ V 1. Background 1.1 Tender specifications were prepared by the Engineering Services Department and CIMA and provided to the Purchasing Services Division. 1.2 Tender CL2018-7 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Twenty- one (21) companies downloaded the document. 1.3 The Tender closed June 5, 2018. 2. Analysis 2.1 Eight (8) bids were received in response to the tender call. The Bids were reviewed and tabulated by the Purchasing Services Division (see Attachment 1). All submissions received were deemed compliant. 2.2 The results were forwarded to the Engineering Services Department for their review and consideration. 2.3 After review and analysis of the submissions by the Engineering Services Department and the Purchasing Services Division, it was mutually agreed that the low bidder, Coco Paving Inc. be recommended for the award of contract CL2018-7. 2.4 Coco Paving Inc. has successfully completed work for the Municipality in the past. 3. Financial 3.1 The funds required far this project in the amount of $1,755,500.00 (Net HST Rebate) which includes the construction cost of $1,573,858.54 (Net HST Rebate) and other related costs such as design, inspection, contract administration, materials testing and contingencies of $181,641.46 (Net HST Rebate) be funded by the Municipality as follows: FN vl& m XD LWJ ( Q J *% 5 5& D Q G ) L U H 6 W D W L R Q 3 D U N L Q J / R W 5 H K D E L 0 L W D W L R Q Municipality of Clarington Reoort COD -026-18 Page 3 3.2 As approved in the 2018 budget, the Director of Finance was provided authorization to make application to the Region of Durham for the necessary debenture with terms at the discretion of the Director. This award will be $244,500 less than the amount budgeted for debenture financing. It is intended that the annual debenture costs be funded through redirecting a portion of the existing tax levy contribution to the Parking Lot Rehabilitation Reserve Fund. 4. Concurrence 7 K L V U H S R U W K D V( Q EJ HL IM 61 H L[ RK W U VE ER H111 GK Y) W K H U H F R P P H Q G D W L R Q V 5. Conclusion W L V U H V S H F W I X O OE \ H W CH JF R VIP IR H Q 0 Wd L H , D Z D U G H G U VW W HD E FL FO Q- VVVV LD 1 YV FL VYt Q I R RU I W K H ) L U H 6 W D W L R Q S D DJ RV FL FQ W G ® (R RN H Z VV - F R Q G L W S R Q IY I L FRDI W UR/ Q 13 H 13 Q G G U D Z L Q 6. Strategic Plan Application 7 K H U H F R P P H Q G D W L R Q V F R Q W D L Q H G 6 X E P L W�G E\ 5 H Y L 0 D U L H 0 D U D Q R$ Q GF U Wo Z &6 F $ O O& L VO F L U H F W R U R I &&R L$ (B IR W CD WVI HVV I HELI -11 W LY )L If 1 D Q \7 D\ O R U ' L U H F W R U R I % % $ & 3 $ & $ L Q D Q F H 7 U H D V X U H 6 W D I I & R Q W D F W ' D Y RLGIGI H )U FU U{ JV XR VQ R# CD F D Municipality of Clarington CL2018-7 Attachment 1 to Report COD -026-18 Green Road and Boswell Drive/ Clarington Blvd Roundabout % L G 6 X P P D U\ BIDDER Total Bid (including HST) TOTAL BID (Net HST Rebate) & R F R 3 D Y L Q J I 0 R Q W J R P H U\ 0 I % O D F N V W R Q H % U H Q Q D Q 3 D Y L ( O L U S D & R Q V W I 0 H O U R V H 3 D Y L 7 U L V R Q & R Q W U D J , $ V K O D Q G 3 D Y L J Clarington Finance Department Report , I W K L V L Q I R U P D W L R Q L V U H T X L U H G & R R U G L Q D W R U ®I 1[V W Report To: H Q H U D O R Y H U Q P H Q W Date of Meeting: - X Q H Report Number: ) 1 Resolution: File Number: By-law Number: Report Subject: Investment Policy Recommendations: 7 K D W 5 H S R U lSV H ) W 'H F H L Y H G & R P P L W' 7 K D W W K H, ($ YJ Hlt % W V H Q W X 53 G D Vy Fi \G E H 1 7 K D W 6 W D I I E H G L U H F W H G W R L IH [ ISHO D Q G U LH G6 R HU IYV U CE \ D F N Municipality of Clarington Report FND-011-18 Report Overview Page 2 2 Q 0 D U F K W K H 3 U R Y L Q F I P X Q L F L S D O L W L H V L Q 2 Q W D U L R P D\ L Q Y H V W P H Q W V D Q IG V WV RC W \F W R Q W m B S U R S R V H G L Q Y H V W P H Q W S R O L F\ X C X S G D W H V U H V W U L F W L R Q V W R D O O D U H D O V R V H H N L Q J G L U H F W L R Q W 6 W D Q G D U G L I I H D V L E O H 1. Background 1.1 The Municipality of Clarington is required under the Municipal Act, 2001 to have an Investment Policy adopted and approved by Council. This policy was last reviewed in November 2013 and prior to that it was reviewed in 2002. 1.2 As highlighted in report FND-010-18, at March 31, 2018 the Municipality had the following investments (not including bank balances): General Fund Reserve Funds (Non -DC and Strategic Capital) Development Charges Reserve Funds + L J K , Q W $ F F R X Q W i R L C RR G D Z R U NTT A * , & V I R I L Q Y H V W P H Q W V 3 U RL V) LID Q( FS R i Q V 2 1( ) X Q G 2 1( ) X Q G * , & V 3 U R Y L Q F L 11 G V 1.3 The review of the Municipality's investment policy has been undertaken in part to ensure that the Municipality is able to invest its funds in a manner that is reflective of best practices in the municipal industry as well as the recent changes to the regulations surrounding municipal investments which were approved in March 2018. W \ R Q Municipality of Clarington Page 3 Report FND-011-18 1.4 On May 28, 2018 a transfer from the general bank account to the HISA was made for $10,000,000. This represents additional annual interest of $14,000 while not impacting liquidity or risk to the Municipality and increases the General Fund balance to over $40,000,000. 1.5 By reviewing the Municipality's investments and being more active and strategic in investments, there is the ability to generate new revenue without increasing taxes. Investments is one of the few areas outside of property taxation and user fees that the Municipality can earn additional revenue without relying on senior government grants. Municipalities across Ontario are beginning to, if they haven't already, become less conservative in their investing as they try to balance fiscal responsibilities and long-term or asset management planning requirements. 2. Changes to Investment Policy Ontario Regulations 2.1 All investments are made in accordance with the Ontario Municipal Act, 2001 5.418. Eligible investments are prescribed by Ontario Regulation 438/97 and have been amended most recently by O.Reg 43118 effective March 1, 2018. 2.2 The most recent changes to the legal list include: a) The requirement to sell a downgraded investment within 180 days no longer applies if the municipality first creates a Workout Plan that includes expected timelines for selling the investment; b} The minimum security credit ratings for securities in which municipalities can invest has been reduced to A- (or equivalent) for: Deposit receipts, deposit notes, certificates of deposits or investments with a term of greater than two years and is guaranteed or endorsed by a Canadian bank or loan or trust corporation; Bonds, debentures, promissory notes or other debt securities with a term of greater than two years issued or guaranteed by a Canadian bank or loan or trust corporation; Canadian corporate bonds with a term between 1 year to 5 years; Municipality of Clarington Page 4 Report FND-011-18 • Canadian corporate bonds with a term greater than 5 years. C) Municipalities may invest in deposit securities, regardless of duration, issued or guaranteed or endorsed by a credit union or league to which the Ontario Credit Unions and Caisses Populaires Act, 1994 applies. This is limited up to $250,000 in aggregate, unless the institution meets further regulations. d} Municipalities may now invest in deposit securities denominated in US currency for any term, issued, guaranteed or endorsed by a Canadian bank, Loan or Trust Corporation or Credit Union or League. e} Municipalities may accept any security acquired as a gift in a will or as a donation not made for a charitable purpose, provided that the security is sold or converted into an eligible security (or securities) in accordance with a Workout Plan. f} The 180 day limitation that applied to bond forward agreement has been replaced with a 12 month limit. g} Municipalities may enter into investment agreements with an expanded range of persons including LAS, CHUMS, AMO and MFOA. Proposed Changes to Types of Investments 2.3 The current policy stipulates that the Municipality is "permitted to invest only in fixed income instruments of the following issuers": D 7 K H * R Y H U Q P H Q W R I & D Q D G D E 7 K H 3 U R Y L Q F H V R I & D Q D G D F 2 Q W D U L R 0 X Q L F L S AMinGipal Act,R2CV 1 H U Q P H Q W V G 6 F K H G X O H , D Q G „ E D Q N V 2.4 The current policy also allows the Municipality to invest in a pooled investment program offered by ONE Investment including the Bond Fund and the Equity Fund. The Municipality also has funds in a High Interest Savings Account offered by ONE, however this is essentially a bank account. Municipality of Clarington Page 5 Report FND-011-18 2.5 As the current policy stipulates specifically what the Municipality may invest in, there are several types of investments which are allowed by the regulations which we are unable to invest in. For example we are not able to invest in corporate bonds, although this is allowed for A- rated or higher. 2.6 The proposed policy would allow the Municipality to invest in any of the eligible investments as prescribed in the regulation. This does not mean that the Municipality would invest in all of the eligible investments and individual investment decisions would still be made based on the key factors of capital preservation, liquidity and return. Further, if the list changes (for example 61313 ratings become eligible) the policy does not need to change. 2.7 The following table shows an example of return rates available at May 29, 2018: Investment . - General Bank Account Liquidity P P H Annual Return HISA Bank Account G 1 Year GIC 5 Year GIC 8 Year Municipal Bond 8 Year Corporate Bond Q D Q D G G D \ V 8 Year Step Note Q D ONE Government Bond Fund (5 Year hold) G \ Municipality of Clarington Resort FND-011-18 Page 6 2.8 A key point with the above rates is that for the ONE investment returns this is based on the past 5 years (ie. April 2013 to April 2018) during low interest rate times, whereas the 5 -year GIC rates are reflective of the increasing interest rates going forward. It is likely that the bond funds held by ONE will have a higher return 5 years from now than if we were to have invested in a GIC, further the fund is fully liquid compared to a GIC. 2.9 A further point is that the returns above assume that the investment is held to maturity. Historically, the Municipality has held investments to maturity and does not engage in speculative trading. The Municipality is not anticipating a change in this philosophy. 2.10 By opening up the types of investments to include all investments allowed by the regulation, the Municipality benefits from being able to increase diversification of its investment types without taking on significant risk. As the legal list is already restrictive to top quality investments, further restricting the types of investments is not necessary and only acts to limit income potential. Proposed Changes to Limitations and Diversification 2.11 The current policy defines the quality of investment grade within the policy. The proposed wording would rely on the eligible investment regulation. The purpose of this change is that if there was a regulated change, or a change in convention for the various investment grades the investment policy would have to be changed to reflect this. By referencing the regulation, any changes to the regulation are automatically reflected in our policy. Municipality of Clarington Report FND-011-18 Page 7 2.12 The following table outlines the changes in the investment source limitation for the portfolio: Investment Institution [Government of Canada Policy• No limit (i.e. 100%) / / i Policy 100% Province of Ontario Maximum 40% 80%, maximum 20% per province Other Provinces of Canada Maximum 30% Included in above Schedule I Banks Maximum 30% per bank 50%, 20% per institution Schedule II Banks Maximum 10% per bank Included in above Ontario Municipal Governments Maximum 20% 35%, 10% per municipality Municipal Investment Pools Maximum 30% 25%, 15% per portfolio Corporate debt (non- financial) NIA 10%, 5% per corporation Municipality of Clarington Resort FND-011-18 Page 8 2.13 The following table compares the maturity ranges between the two policies <1 Year From 1 Year to 5 Years From 5 Years to 10 Years From 10 Years to 20 Years Other Proposed Changes $ W 1 R W M0■DURVART l kylym V V S H F L I L H G W R / H V V W K D Q W R 1 R W D O O R Z H G W R V F D V K 1 O R Z U H' 2.14 Currently the policy requires the Treasurer to provide a quarterly statement of investments outstanding to Council. The recommendation is to provide a fuller annual report, as required by the legislation, and provides for the ability to provide additional information as deemed necessary. 2.15 The proposed policy has a new definitions section which includes definitions for the investment policy. 3. Prudent Investor Background 3.1 The Municipal Act, 2001 was amended to include new section 418.1 (1 ) which states that "A municipality may, in accordance with this section and the regulations, invest money that it does not require immediately in any security." 3.2 To follow the prudent investor standard Council must enact a by-law which is non - revocable. Once the Municipality enacts a prudent investor by-law only a regulation from the Minister will allow it to go back to the legal list method. The by-law may not be passed until January 1, 2019; therefore a municipality cannot invest using the prudent investor standard until at least 2019. Municipality of Clarington Page 9 Report FND-011-18 3.3 O.Reg. 43118 amended O.Reg. 438197 by introducing Part II Prudent Investment to the "Eligible Investments, Related Financial Agreements and Prudent Investment" regulation. The regulation sets out the requirements that a municipality must meet in order to be eligible for prudent investment status. The Municipality of Clarington currently meets these requirements and may go to the prudent investor standard after January 1, 2019. Investment Board or Joint Investment Board 3.4 A municipality that meets the prudent investor standard may invest money only by having an Investment Board that meets the following criteria: x 7 K H , Q Y H V W P H Q W % R D U G K D V E H H Q x 7 K H % R D U G contbi Ibnm' manEgd*hdhit Q I R J VE If HI Q P )W CK LH F L L Q Y H V W P H Q W V E\ K D Y L Q J W K H P X Q L Q Y H V W P H Q W V D Q G W K H G X W L H V X Q 3.5 If the municipality wishes to enter into an agreement with one or more municipalities to invest through a Joint Investment Board it may do so. In this case, the municipality again has to delegate the control and management of investments to the Joint Investment Board. The Joint Investment Board must have been established by a municipality or group of municipalities. 3.6 In all cases the municipality provides the Investment Board all "funds which it does not require immediately". The municipality can establish in its investment policy what constitutes funds that are required immediately; however it is envisioned that all reserve fund investments as well as funds not required within 12-18 months would be given to the Investment Board or the Joint Investment Board. It is currently not clear if the funds not required immediately may be invested in a prudent manner or if the legal list applies. 3.7 The Investment Board or Joint Investment Board may not include an officer or employee of any municipality for which it invests or a member of any council for any municipality for which it invests. Only the Treasurer may sit on the Board to a maximum representation of 25% if there is a Joint Investment Board. There is no minimum or maximum number of board members required through the regulation. This essentially places the Board as an arms length entity. 3.8 The Municipality will be required to create an investment policy which is more specific than the current investment policies required under the legal list. The policy will include the Municipality's objectives for return on investment and risk tolerance, need for liquidity including anticipated needs for funds and any other requirement for investment matters that Municipality of Clarington Page 10 Report FND-011-18 Council considers to be in the interest of the municipality. The policy must be reviewed annually under this regulation. 3.9 The Investment Board or Joint Investment Board will adopt and maintain an investment plan. The plan will deal with how the Board will invest the municipality's money and set out the projections for the investments. The plan will be reviewed annually by the Board. 3.10 The Board will also provide a report to Council on an annual basis which contains a statement about the performance of the portfolio, and a statement from the Treasurer that the investments are consistent with the investment policy adopted by Council. 3.11 The Board may hire agents to act on its behalf for the purposes of investing. It is not required that the Board be licensed to perform investment transactions. The Municipality must pay for the costs of establishing and maintaining the Board into the future. ONE Investment Prudent Investor Status 3.12 Staff are aware that the ONE Investment Program, a partnership between the Municipal Finance Officers' Association (MFOA) and the Association of Municipalities of Ontario (AMO) is looking for sponsoring municipalities to establish a joint municipal investment board. This would allow municipalities the ability to access the prudent investor regime without having to establish the investment board on its own. it also would provide a lower- cost alternative to establishing a board or joint board on our own. 3.13 The ONE Investment Program is already an established investment tool for municipalities following the legal list approach and has multiple advisory boards and existing relationships with professional investment managers. 3.14 While the cost of establishing the governance structure required under the prudent investor status may be cost prohibitive for smaller municipalities, it may be feasible for the Municipality if it can partner with several municipalities or the sector through a joint investment board. As the ONE program already understands municipal finance this could be a beneficial partnership. 3.15 Staff would like to explore options for transitioning to a prudent investor status through discussions with the ONE program as well as explore other options for governance of the investment board, if feasible. As municipalities cannot pass a by-law for prudent investor until January 1, 2019, there is time to review the options and report to Council after the upcoming municipal election. Municipality of Clarington Page 11 Resort FND-011-18 4. Concurrence 1 R W $ S S O L F D E O H 5. Conclusion 5.1 It is respectfully recommended that the attached updated Investment Policy be approved. 5.2 It is further recommended that Staff be directed to research options and processes for transitioning to a Prudent Investor status, if feasible and report back to Council in 2019. 6. Strategic Plan Application 1 R W D S S O L F D E O H 6 X E P L W W 4 //E 5 H Y L Z G E\ 1 D Q F\ 7 D\ O R U $ Q/oG%U $ H Z &&3 $ $ 0&0$ L V ' L U H F W R U R I )& !IQ 2D Q F H 7 U H D V X U H 6 W D I I & R Q W D F MH S X W7\ U FY `[J M LD R1W( SJ CSI OJ Q# F& CB 1$ 7 K H U H D U H Q R L Q W H U H V W H G S D U W L H V $ W W D f' KJ PD H QU W, Q Y H V W P H Q W 3 R O L F\ $ W W D E 2KQPWi DQ LWL R !k (HOJ LXJOL DE VO W R Q Q Y H V W P H Q POLICY TYPE: SUBSECTION: POLICY TITLE: POLICY M POLICY APPROVED BY EFFECTIVE DATE: REVISED: APPLICABLE TO: 1. Purpose Financial Investments G09 Council November 18, 2002 July 3, 2018 All Employees Clarington 7 K H 0 X Q L F L S D O L W\ R I & O D U L Q J W R Q Z L W K L Q V W D W X W R U\ O L P L W D W L R Q V D P D L Q W D L Q L Q J V R O YI Ili Q D \Q F DL (I) m QJ LH TT XK LL Q 2. Scope 7 K L V S R O L F\ L Q F O X G H V D O O H 1( IQ HG SV W I R U W K H 0 X Q M H= LL IS 00 LO CL, W F S NR U IS (IR `CJ HD WV VEL FR IQ 3. Objectives r7:�:X31»MIZHWMz:0Ia'FI►IAFiv1C1290UAMMMCWTAIM:,MIMIMR'JAO& C L$ G K H U H Q F H W R V W D W X W R U\ U H T X L L L3 U H V H U Y D W L R Q R I S U L Q F L S D O L L (LQ V X U L Q J D Y D L O D E L O L W\ R I F D V K L Y 0 D L Q W D L Q L Q J O L T X L G L W\ Y L Y H U V L I L F D W L R Q R I W K H L Q Y H V W Y L( D U Q L Q J D F R P S H W L W L Y H U D W H R Y L 5. H J X O D U U H Y L H Z R I W K H H I I H F W L D Q G Y L 0 LH U L R G L F D X G L W R I W K H L Q Y H V W I 3.1 Adherence to Statutory Requirements $ 0 0 L Q Y H V W P H Q W D F W L Y L W L H V P X V W 0 X Q L F L S D 0 $ F W D V D P H Q G H 3.2 Preservation of Capital 6 D I H W\ R I S U L Q F L S D O L V D Q L P S R U 1 V K D O O E H X Q G H U W D N H Q L Q D P D Q Q H R Y H U D O O S R U W I R O L R L L 'LL Q W Y 6 W D I I V K D O O P L W CL Jl D W H F U H G L W U L V L/ E L P L W L Q J L Q Y H V W P H Q W V W R V D I H U L L' L Y H U V L I\ L Q J W K H L Q Y H V W P H Q W S D V H F X U L W L H V Z L O O E H P L Q L P L] H G 6 W D I I V K D O O P L W L J D W H L Q W H U H V W I L 6 W U X FWX U LQJVRNKMK D_ VO YM M fat/)PW LQ VAN L HS F D V K 1 O R Z U H T X L U H P H Q W V W K H U F P D U N H W S U L R U W R P D W X U L W\ L L, Q Y H V W L Q J R S H U V W Il P,! J V H)F QC GI X W S_ W W L Q Y H V W P H Q W S R R O V D Q G L L 'LL Q W Y LI (Q V LWIDNRUQPJ HKUR O G L Q J V W R P D W F K X Q G H U O\ L Q J U H V H U Y H I X Q G V D Q G 3.3 Maintaining Liquidity 7 K H L Q Y H V W P H Q W S R U W I R O L R V ([ 0 D O U H T X L U H P H Q W V D Q G O L P L W W H P S R U D S R V V L E O H E\ V W U X F W X U L Q J W K H S R L D Q W L F L S D W H G F D V K G H P D Q G V 7 K H S R U W I R O L R V K D O O F R Q V L V W O D I W R H Q V X U H O L T X L G L W\ $ S R U W L R( L Q Y H V W P H Q W S R R VO W/ U FZ K L)F CSC G V4 I I H U 0 L 3.4 Competitive Rate of Return 1 R W Z L W K V W D Q G L Q J F W K H P R W K H U W R E M H U D W H R I E H R I U H W X U Q Q H D U Q H G H[ R Q U F L W V F H V L S D U W R I ?( UJ W K H R U L Q Y H V W P H Q W W L S U R J U D P ' L Y H U V L I L F D W L R Q L W K D V I Z H O O R D V V H Q V V H F W R U R U H W H U P U L V N ( S U R Y L G H V D O O 0 X Q L F L S D O L W\¶ H V L Q G L S R U W I R O L R I D V W D I I P H P E H U R I W K H ) L Q 4. Standards of Care 4.1 Prudence 4.2 Ethics and Conflict of Interest ( Q Y H V W P H Q W V V K D O O E H P D G H L Q D F L U F X P V W D Q F H V & Ft Q W K Q H IS d V@ R IQ S C W R S E H O G H U L Y H G V K R X O G E H R I S U L F 6 W D I I Q D F W L Q J L Q D F F R U G D Q F H Z L W K H[ Y H U F L V H G G X H G L O L J H Q F H V K D O O V H F ?( UJ L FW U H G L W U L V N V R U P D U N H W S L D U H U H S R U W H G L Q D W L P H O\ I D V K L F D F F R U G D Q F H Z L W K W K H W H U P V R I W 4.2 Ethics and Conflict of Interest ( P S O R\ H H V F R Q G X F W L Q J L Q Y H V W P H Q W W L P H V F R P S O\ Z L W K W K H 0 X Q L F L S D O ( P S O R\ H H V L Q Y R O Y H G L Q W K H L Q Y H V D F W L Y L W\ W K D W F R X O G F R Q 1 O L F W Z L S U R J U D P R U W K D W F R X O G L P S D L U ( P S O R\ H H V L Q Y R O Y H G L Q L Q Y H V W P H Q I L Q D Q F L D O L Q V W L W X W L R Q V Z L W K Z K I S H U V R Q D O 1 L Q D Q F L D O L Q Y H V W P H Q W L Q Y H V W P H Q W S R U W I R O L R ( P S O R\ H H V D Q G R I I L F H U V V K D O O Q R 1 V D P H L Q G L Y L G X D O Z L W K Z K R P E X V L C I D V W D I I P H P E H U R I W K H ) L Q D Q F H 0 X Q L F L S D O L W\ L V S D U W\ W R R U K D W U D (R M D RV VK IN R (D X Q L F L S D 0 L W\ K H R U 4.3 Safekeeping and Custody $ 0 0 V H F X U L W L H V V K D O O E H K H O G I F 0 X Q L F L S D O L W\ , Q G L Y L G X D O D F F R X V K D O O D E H K H O G L Q W K H Q D P H R I W 7 K H G H S R V L W R U\ V K D O O L V V X H D V a L Q V W U X P H Q W U D W H P 8D FW U)ELiMRMWL VF D Q G V S U H I H U D EWO K\ H P (R IM SV RK VO L\ W R U V( D 10 ® O V ®I K H O G H E\ ' L U H F W K H 0 X Q L F L S D O L W\ W K H E H Q G D V X U I D U U D Q J H P 5. Delegation of Authority 7 K H L U H F W R U R I ) L Q D Q F H 7 U H D V X U 1 7 K H L U H F W R W K Dt 0 O) LEAH D QU FHHV S 7RUQHVDLVEXOUHI D Q G V K D O O H V W D E O L V K D V\ V W H P R D Q G V K D O O H[ H U F L V H F R Q W U R O R Y H G H V L J Q D W H K D Y H W K H D X W K R U L W\ W 7 K H ' L U H F W R U R I ) L Q D Q F H 7 U H D V X U I D U U D Q J H P H Q W V Z L W K E D Q N V L Q Y H V L Q V W L W X W L R Q V I R U W K H S X U F K D V H V H F X U L W L H V L Q MunDipal ALIt,120(0 CP HD LG WV W DH W 0 K R S R O ,L VF L H V J H Q H U D 0 0\ X Q G H U V W R R G IA 6. Approval Requirements $ O O L 0 (( M U IN VP H RD W V DWQMXZ VR W R 0 H W K $I S U R D 1 L & $ 2 L L' L U H F W R U R I ) L Q D Q F H 7 U H D V X U H U L L'LH S X W\ 7 U H D V X U H U 7 K L V L V F R Q V L V W H Q W Z L W K W K H H[ I 7. Council Reporting 7 K H ' L U H F W R U R I ) L Q D Q F H 7 U H D V X U I Z K L F K V K D O O F R Q W D L Q D W D P L Q L P L$ V W D W H P H Q W D E R X W W K H S H U I R U S H U L R G F R Y H U H G E\ W K H 5 H S R U W L L7 K H E D O D Q F H R I W K H F X U U H Q W R L L$L V W D W H P H Q WL Q DY VH V VWIV RP H ZQ KV\H VW KZ HH W HR l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ligible Investments and Statutory Requirements 8.1 Investment Funds 7 K H 0 X Q L F L S D O L W\ P D L Q W D L Q V W K H General Fund 7 R S U R Y L I X Q G L Q J I Q R Q V X S S H[ S H Q G L W; Investment Horizon 7 K H L Q Y H IF W P R W K L V I X Q G L 0, N P R Q W K V W D O O R Q J H U W H U P P D\ E V'W R P M1 IG FH R J L Q F U H D V H G U H • •.Investment Horizon Non -Development 7 R S U R Y L G FI K 0 IV (W W IW IF YW P R I Charges Reserve Fund I X Q G L Q J I RVVU K HR VS HH U I 11K 'Aa LG Q1 J l F D S L W D CE K IH 2F EK YW Q G HR DIV UX VU H V 7 D U H Q R W I EK 10 G GI IG S FE V( L W V ' H Y H O R S P H (E W G & HK M9 U G IH \F R Q 7\ S L F D O O\ ZU H HOT 0( L m) Vii P a l LQ VW KV U H O D W H W RV X VS IS If£ U OV X CNVL KF FL S F D S L W D O S lO W 1QX L U H P H Q W V Development Charges 7 R S U R Y L( 7 K H & V VHF )H G \R I Reserve Fund I X Q G L Q U H C K R U L ]\ IRI Q U Pf I Z L D F W L Y L W L W K L V I X Q (13 W VK lu G H Y H O R S P Z L W K G U D Z Di (V V D Q Q X D O O\ 7 K H N H\ L Q Y H V L V W R ki Q V XV LK FH S R U W I R O L R W K W R I L Q D Q IF H D J U RU ZMAO KD W H G H[ S H Q G L W X U H V Strategic Capital Fund / R 01 H U P D V T Ile NV V I X Q G K D V P D Q D J H P H Q LV Q W FWVUM PWH HQJ Vf- F K I L Q D Q F L Q J W R IFS ®U V, CI Y H V V1 L Q G H E W I L Q D Q F L Q J R S S R U W X Q L 7IV KL HH V N FW\ K 0- FQ)Y Ji KV L Q W H U Q D O LGV H E\M-I RQ WHXDU UHQ D LVVXDQFH F Q Q Y M #f W)l V1 ht(W V H U Y L FFJ W Q1 .L t� FrH fa kMAI#D Ym L H V Z I D U H D V H Q is L RQ Q ZI U W Q ff W R R O 7 K L V I X Q G G R H V LW FQOLQ W O H Y H C W U D Q V D F W L R Q V L V P R U H II R F X V S U R M H F W V Z K Ll X Q G H U W K H H V 0 D Z Investment Horizon hML Trust Funds 0 D\ L Q F O X W K H S H U S F H P H W H U L F R Q W U R O 7 U)P H Z D1N C1V V R E H T R B X5 W V 0 X Q L F L S D C E H T X H V W V L Q R U X V H R Q L Q Y W K H L 7 K L V I X Q G K K O 0 L Q Y H V W P H CHW R K \ H D U V W K H R Y H Q L F L ; $ V W K H V H I X Q C W U X V W I R U R W N H\ L Q Y H V W P H C P DV\L DQ L Q W K W H F C H D U Q L Q J ® V w H I U H W X U Q L H V E 7 K H J D E R Y H H F HK UJ F D W H J R U L H V D U H V V I X Q G V ' H Y H O R S P H Q W & K D U J H 5 H V H U Y H ) X Q G L Q G L Y L G X D O D F F R X Q W V D U H Q R W U H P D\ E H P D G H X W L O L] L Q J I X Q G V I U R F P D\ U H O D W H W R J H Q H U D O J R Y H U Q P H 8.2 Eligible Securities ( O L J L E O H V H F HK UJ L 21V L 5H H V J D U H S U H V F W VL Q Y H V W P H Q W V V K D O O E H G L Y H U V L I L H L / L P L W L Q J L Q IF la Q 6V FP W \iQ IN D/ W IN FR Q D LY OR L N L V V X H U R U V H F W R U H[ F O X G L Q J L L/ L P L W L Q J L Q Y H V W P H Q W L Q V H F X U L L L ,LQ Y H V W L Q J L Q V H F X U L W L H V Z L W K L Y, Q Y H V W L Q J S U L P D U L O\ L Q O L T X L G V H F R Q G D U\ P D U N H W W R H Q V X U H 8.3 Investment Limitations 7 R S U R P R W H G L Y H U V L I L F D W L R Q W K F L Q Y H V W P H Q W Z L W K L Q W K H S R U W I R 0 L Municipal Debt Financial Institutions Corporate Debt (non-financial) ONE Investment Pools S U R Y P XSQH LUF L S D O L S H U I L Q D G S H U F R U S R S H U S R U W 7 R S U R P R W H G L Y H U V L I L F D W L R QI RWQ G W K H L Q Y H V W P H Q W S R U W I R O L R V K D O O �m Libation Less than 90 days Less than 1 year Range of Investment V►J z VPM"Z From 1 year up to, but not including 5 W R years From 5 years up to, but not including W R 10 years From 10 years to 20 years W R 8 Q O H V V P D W F K H G W R D V S H F L I L F F V H F X U L W L H V P D W X U L Q J P R U H W K D Q 9. Definitions 9.1 Asset Backed Securities L[ H G L Q F R 119 K D IZ H FD X W IR W d IW V P H 10 W K W/ WI ( Q W L W\ V X E V W D Q W L D O O\ D O O R I W 9.2 Basis Point $ X Q L W W X RD I W L V HD TQXG D OL V W D FSC V H 0 D Q/ FR L L Q V W U X P H Q W 7 K H E D V L V S R L Q W L H T X L W\ L Q G H[ H_ \Q F Dt Q GI WKRXUUWHOG R 9.3 CHUMS Financing Corporation (CHUMS) $ V X E V L G L D U\ R I W K H 0 X Q L F L S D O ) L F R Q L MR XQQ F DAL W K W K H / R F D O $ X W K R U L W\ Q Y H V W P H Q W 3 U R J U D P 9.4 Credit Risk 7 K H U L V N W R D Q L Q Y H V W R U W K D W D S U L Q F L S D O R I D V H F X U L W\ 9.5 Discount 7 K H D P R X Q W E\ Z K L F K W K H S D U Y D C 9.6 Diversification $ S U R F H V V R I L Q Y H V W L Q J D V V H W V D D Q G T X D O L W\ U D W L Q J 9.7 Duration $ P H D V X U H R I W K H W L P L Q J R I W K H S U L UD FF & 5 DPOH Q W W R LEQHF RUPHHF HVLHYFHXGU LIM L V E D V H G R Q W K U H H Y D U L D E O H V W G X U D W L R Q R I D V H F X U L W\ L V D X V H L Q W H U H V W U D W H V 9.8 Holding Period Classification & D V K ( T XWL W LD PO H KQ LWJ K OV K@ U TVX L G L Q Y H V N Q R Z Q D P R X Q W V R I F D V K D Q G W K D W 6 K W U 10Y PV H F X U L W L H V Z L W K D K R O G L Q J / R Q1 H U P V H F X U L W L H V Z L W K D K R O G 1 9.9 Liquidity $ P H D V X U H R I D Q D V V H W V¶ F R Q Y H U V% 9.10 Local Authorities Service Limited (LAS) $ V X E V L G L D RJ I\ CR A Q W FK LH S D$ CV LV M LF K T W R_ I R Q2 Z L W K &+ 8 0 6 R S H U D W H V W K H 2 1( , Q Y 9.11 ONE Investment Program $ S U R I H V V L R Q D O O\ P D Q D J H G J U R X S G H I L Q H G E\ MuAkilMl ,Aict*001 D W L I;$ Q) W R X Q Q F1 O X W A0 6 D Y L Q J V $ F F R X Q W + 6$ 9.12 Market Risk 7 K H U L V N W K D W W K H Y D O X H R I D V F R Q G L W L R Q V 9.13 Market Value 7 K H F X U U H Q W P D U N H W S U L F H R I D \ 9.14 Maturity 7 K H G D W H R Q Z K L F K S D\ P H Q W R I D W K H G D W H R Q Z K L F K W K H L V V X H U P E R Q G K R O G H U 9.15 Par 7 K H I D F H Y D O X H R U S U L Q F L S D O Y D O 9.16 Premium 7 K H D P R X Q W E\ Z K L F K W K H S U L F H S 9.17 Principal 7 K H I D F H R U S D U Y D O X H R I D G H E W V H F X U L W\ 9.18 Rate of Return 7 K H \ L H O G R E W D L Q D E O H R Q D V H F X l S U L F H < L H 0 G U H 1 0 H F W V F R X S R Q 9.19 Schedule I Banks 6 F K H G X O H E D Q N V D U H G R P H V W L F E G H S R V L W V Z K L F K P D\ E H H Or d ,S LR RI Q RN , Q V X U D Q F H & R U S R U D W L R Q 9.20 Schedule II Banks 6 F K H G X O H „ E D Q N V D U H I R U H L J Q Q E I D F F H S W X G H S R V L W V Z K L F K Q P D\ V E H H ' H S R V L W D , Q V X U D Q F H & R U S R U D W L R Q G I R U H L J Q G L Q V W L W X W L R Q V W H 9.21 Sinking Fund 0 R Q H\ D F F X P X O D W H G R Q D U H J X O D U H D U Q L Q J V L Q D V H S D U D W H F X V W R G V S H F L I L H G G D W H 9.22 Weighted Average Maturity (WAM) 7 K H D Y H U D J H P D W X U L W\ R I D O O W K 9.23 Yield to Maturity (YTM) 7 K H D Q Q X D O U H W X U Q R Q D E R Q G K H D S S U H F L D W L R Q L I S U L F H G E H O R Z S Franyais Municipal Act, 2001 ONTARIO REGULATION 438197 formerly under Municipal Act Attachment 2 to FND-011-18 ELIGIBLE INVESTMENTS, RELATED FINANCIAL AGREEMENTS AND PRUDENT INVESTMENT Consolidation Period: From March 1, 2018 to the e -Laws currency date. Last amendment: 43118. Legislative History: 248101, 265/02, 399/02, 655105, 607106, 39/07, 292109, 52/11, 373111, 74116, 43/18. This is the English version: of a bilingual regulation. 13. 14. 15. 16. 17, 18. 19. 20, 21. 22. 23, 24. 25. 26. CONTENTS PART ELIGIBLE INVESTMENTS AND FORWARD RATE AGREEMENTS Investment under s. 418 of the Act Eligible investments Eligible investments, continued Ratings, financial indicators Investment limit Conditions School purposes Canadian dollars Statement of policies and goals Investment report Inconsistencies, treasurer's duty Investments pre March 6, 1997 Forward rate agreements Statement of policies and goals Report to council FORWARD RATE AGRF.EMENTs PART II PRUDENT INVESTMENT Definitions Application Requirements under s. 418.1 (3) of the Act Limitation, school board securities Investments only through Investment Board or Joint Investment Board Investment policy Investment plan Investment report Inconsistencies, treasurer's duty Agents of the Investment Board Withdrawal from investment arrangement Application of Part, withdrawal or dissolution Transitional matters, what may be done in advance Transitional matters, s. 418.1 of the Act PART ELIGIBLE INVESTMENTS AND FORWARD RATE AGREEMENTS Investment under s. 418 of the Act 1. (1) This Part applies in respect of investments by a municipality under section 418 of the Act. O. Reg. 43118, s. 2. (2) A municipality does not have the power to invest under section 418 of the Act in a security other than a security prescribed under this Part. 0. Reg. 43118, s. 2. Eligible investments 2. The following are prescribed, for the purposes of subsection 418 (1) of the Act, as securities that a municipality may invest in: 1. Bonds, debentures, promissory notes or other evidence of indebtedness issued or guaranteed by, i. Canada or a province or territory of Canada, ii. an agency of Canada or a province or territory of Canada, iii. a country other than Canada, iv. a municipality in Canada including the municipality making the investment, iv.I the Ontario Infrastructure and Lands Corporation, v, a school board or similar entity in Canada, v.l a university in Ontario that is authorized to engage in an activity described in section 3 of the Post -secondary Education Choice and Excellence Act, 2000, v.2 a college established under the Ontario Colleges of Applied Arts and Technology Act, 2002, vi. a local board as defined in the Municipal Affairs Act (but not including a school board or a municipality) or a conservation authority established under the Conservation Authorities Act, vi.I a board of a public hospital within the meaning of the Public Hospitals Act, vi.2 a non-profit housing corporation incorporated under section 13 of the Housing Development Act, vi.3 a local housing corporation as defined in section 24 of the Housing Services Act, 2011, or vii. the Municipal Finance Authority of British Columbia. 2. Bonds, debentures, promissory notes or other evidence of indebtedness of a corporation if, i. the bond, debenture or other evidence of indebtedness is secured by the assignment, to a trustee, as defined in the Trustee Act, of payments that Canada or a province or territory of Canada has agreed to make or is required to make under a federal, provincial or territorial statute, and ii. the payments referred to in subparagraph i are sufficient to meet the amounts payable under the bond, debenture or other evidence of indebtedness, including the amounts payable at maturity. 3, Deposit receipts, deposit notes, certificates of deposit or investment, acceptances or similar instruments the terms of which provide that the principal and interest shall be fully repaid no later than two years after the day the investment was made, if the receipt, note, certificate or instrument was issued, guaranteed or endorsed by, i. a bank listed in Schedule I, II or III to the Bank Act (Canada), ii. a loan corporation or trust corporation registered under the Loan and Trust Corporations Act, or iii, a credit union or league to which the Credit Unions and Caisses Populaires Act, 1994 applies. 3.1 Deposit receipts, deposit notes, certificates of deposit or investment, acceptances or similar instruments the terms of which provide that the principal and interest shall be fully repaid more than two years after the day the investment was made, if the receipt, note, certificate or instrument was issued, guaranteed or endorsed by, i. a bank listed in Schedule I, II or III to the Bank Act (Canada), or ii, a loan corporation or trust corporation registered under the Loan and Trust Corporations Act. iii. REVOKED: O. Reg. 43118, s. 3 (1). 4. Bonds, debentures, promissory notes or other evidence of indebtedness, the terms of which provide that the principal and interest shall be fully repaid no later than two years after the day the investment was made if issued or guaranteed by an institution listed in paragraph 3.1. 4.1 Bonds, debentures, promissory notes or other evidence of indebtedness, the terms of which provide that the principal and interest shall be fully repaid more than two years after the day the investment was made if issued or guaranteed by an institution listed in paragraph 3.1. 4.2 Deposit receipts, deposit notes, certificates of deposit or investment, acceptances or similar instruments, the terms of which provide that the principal and interest shall be fully repaid more than two years after the day the investment was made if the receipt, note, certificate or instrument was issued, guaranteed or endorsed by a credit union or league to which the Credit Unions and Caisses Populaires Act, 1994 applies. 4.3 Bonds, debentures, promissory notes or other evidence of indebtedness issued or guaranteed by a credit union or league to which the Credit Unions and Caisses Populaires Act, 1994 applies. 5. Short term securities, the terms of which provide that the principal and interest shall be fully repaid no later than three days after the day the investment was made, that are issued by, i. a university in Ontario that is authorized to engage in an activity described in section 3 of the Past -secondary Education Choice and Excellence Act 2000, ii. a college established under the Ontario Colleges of Applied Arts and Technology Act, 2002, or iii. aboard of a public hospital within the meaning of the Public Hospitals Act. 6. Bonds, debentures, promissory notes, other evidence of indebtedness or other securities issued or guaranteed by the International Bank for Reconstruction and Development. 6.1. Bonds, debentures, promissory notes or other evidence of indebtedness issued or guaranteed by a supranational financial institution or a supranational governmental organization, other than the International Bank for Reconstruction and Development. 7. Securities that are arrangements for the sale of assets that entitle the purchaser to an undivided beneficial interest in a pool of assets, 7.1 Bonds, debentures, promissory notes or other evidence of indebtedness issued by a corporation that is incorporated under the laws of Canada or a province of Canada, the terms of which provide that the principal and interest shall be fully repaid more than five years after the date on which the municipality makes the investment. 7.2 Bonds, debentures, promissory notes or other evidence of indebtedness issued by a corporation that is incorporated under the laws of Canada or a province of Canada, the terms of which provide that the principal and interest shall be fully repaid more than one year and no later than five years after the date on which the municipality makes the investment. 8. Negotiable promissory notes or commercial paper, other than securities referred to in paragraph 7, maturing one year or less from the date of issue, if that note or commercial paper has been issued by a corporation that is incorporated under the laws of Canada or a province of Canada. 8.1 Shares issued by a corporation that is incorporated under the laws of Canada or a province of Canada. 9. Bonds, debentures, promissory notes and other evidences of indebtedness of a corporation incorporated under section 142 of the Electricity Act, 1998. 10. Any security if the municipality acquires the security as a gift in a will or as a donation not made for a charitable purpose. 11. REvOKED: O. Reg. 43118, s. 3 (5). I2. Shares of a corporation if, i. the corporation has a debt payable to the municipality, ii. under a court order, the corporation has received protection from its creditors, iii. the acquisition of the shares in lieu of the debt is authorized by the court order, and iv, the treasurer of the municipality is of the opinion that the debt will be uncollectible by the municipality unless the debt is converted to shares under the court order. O. Reg. 438197, s. 2; O. Reg. 265102, s. 1; O. Reg. 399102, s. 2; O. Reg. 655105, s. 2; O. Reg. 607106, s. 1; O. Reg. 39107, s. 1; O. Rcg. 373111, s. 1; O. Reg. 74116, s. 1, 2; O. Reg. 43118, s. 3. Eligible investinenfs, continued 2.1 A security is prescribed for the purposes of subsection 418 (1) of the Act as a security that a municipality may invest in if, (a) the municipality invested in the security before January 12, 2009; and (b) the terms of the municipality's continued investment in the security have been changed pursuant to the Plan Implementation Order of the Ontario Superior Court of Justice dated January 12, 2009 (Court file number 08 -CL - 7440) and titled "In the matter of the Companies' Creditors Arrangement Act, R.S.C. 1985, c. C-36 as amended and in the matter of a plan of compromise and arrangement involving Metcalfe & Mansfield Alternative Investments II Corp. et al". O. Reg. 292109, s. 1. Ratings, financial indicators 3. (1) A municipality shall not invest in a security under subparagraph 1 iii, v.1, v.2, vi. 1, vi.2 or vi.3 or paragraph 4 of section 2 unless the bond, debenture, promissory note or evidence of indebtedness is rated, (a) REVOKED: O. Reg. 265102, s. 2 (1), (b) by Dominion Bond Rating Service Limited as "AA(low)" or higher; (b.1) by Fitch Ratings as "AA" or higher; (c) by Moody's Investors Services Inc, as "Aa3" or higher; or (d) by Standard and Poor's as "AA-" or higher. O. Reg. 438/97, s. 3 (1); O. Reg. 265/02, s. 2 (1); O. Reg. 399/02, s. 3 (1); O. Reg. 655/05, s. 3 (1, 2); O. Reg. 607/06, s. 2; O. Reg. 39/07, s. 2; O. Reg. 43/18, s. 4 (1). (2) A municipality shall not invest in a security under paragraph 3.1 or 4.1 of section 2 unless the bond, debenture, promissory note or evidence of indebtedness is rated, (a) by Dominion Bond Rating Service Limited as "A(low)" or higher; (b) by Fitch Ratings as "A-" or higher; (c) by Moody's Investors Services Inc, as "A3" or higher; or (d) by Standard and Poor's as "A-" or higher. O. Reg. 43/18, s. 4 (2). (2.0.1) If a municipality's total investments in securities under subparagraph 3 iii and paragraph 4.2 of section 2 have, in the opinion of the treasurer, a value in excess of $250,000, the municipality shall not invest in any additional security under paragraph 4.2 of section 2 unless the credit union or league that issues, guarantees or endorses the security provides, within 30 days before the day the investment is made, (a) audited financial statements indicating that the financial indicators mentioned in subsection (2,0.2) are met by the credit union or league; or (b) certification in writing that all of the financial indicators mentioned in subsection (2.0.2) are met by the credit union or league. O. Reg. 43/18, s. 4 (2). (2.0.2) For the purposes of subsection (2.0.1), the financial indicators to be met by the credit union or league are the following: 1, Positive retained earnings in its audited financial statements for its most recently completed fiscal year. 2. Regulatory capital of at least the percentage of its total assets set out in subsection (2.0.3) as of the date of the latest audited financial statements, calculated in accordance with Ontario Regulation 237/09 (General) made under the Credit Unions and Caisses Populaires Act, 1994. 3. Regulatory capital of at least the percentage of its total risk weighted assets set out in subsection (2.0.4) as of the date of the latest audited financial statements, calculated in accordance with Ontario Regulation 237/09 (General). 4. Positive net income in its audited financial statements for three of its five most recently completed fiscal years. O. Reg. 43/18, s. 4 (2). (2.0.3) The percentage mentioned in paragraph 2 of subsection (2.0.2) is the percentage obtained by adding one percent to the minimum percentage set out in paragraph 1 of subsection 15 (3) of Ontario Regulation 237/09 (General). O. Reg, 43/18, s. 4 (2). (2.0.4) The percentage mentioned in paragraph 3 of subsection (2,0,2) is the percentage obtained by adding one percent to the minimum percentage set out in paragraph 2 of subsection 15 (3) of Ontario Regulation 237/09 (General). O. Reg. 43118, s, 4 (2). (2.0.5) A municipality shall not invest in securities under paragraph 4.3 of section 2 unless the credit union or league that issues or guarantees the security satisfies the conditions set out in subsection (2.0.1). O. Reg. 43/18, s. 4 (2). (2.1) A municipality shall not invest in a security under paragraph 6.1 of section 2 unless the security is rated, (a) by Dominion Bond Rating Service Limited as "AAA"; (b) by Fitch Ratings as "AAA"; (c) by Moody's Investors Services Inc, as "Aaa"; or (d) by Standard and Poor's as "AAA". O. Reg. 655/05, s. 3 (4). (3) A municipality shall not invest in a security under paragraph 7 of section 2 that matures more than one year from the date of issue unless the security is rated, (a) by Dominion Bond Rating Service Limited as "AAA"; (a.1) by Fitch Ratings as "AAA"; (b) by Moody's Investors Services Inc. as "Aaa"; or (c) by Standard and Poor's as "AAA". O. Reg. 265/02, s. 2 (2); O. Reg. 399102, s. 3 (2); O. Reg. 655/05, s. 3 (5); O. Reg. 43/18, s. 4 (3). (4) A municipality shall not invest in a security under paragraph 7 of section 2 that matures one year or less from the date of issue unless the security is rated, (a) by Dominion Bond Rating Service Limited as "R-1 (high)"; (a.l) by Fitch Ratings as "F1+'; (b) by Moody's Investors Services Inc. as "Prime-]"; or (c) by Standard and Poor's as "A-1+". O. Reg. 265/02, s. 2 (2); O. Reg. 399/02, s. 3 (3); O. Reg. 655/05, s. 3 (6); O. Reg. 43/18, s. 4 (4). (4.1) A municipality shall not invest in a security under paragraph 7.1 or 7.2 of section 2 unless the security is rated, (a) by Dominion Bond Rating Service Limited as "A(low)" or higher; (b) by Fitch Ratings as "A-" or higher; (c) by Moody's Investors Services Inc. as "AY or higher; or (d) by Standard and Poor's as "A-" or higher. O. Reg. 43118, s. 4 (5). (4.2) REVOKED: O. Reg. 43118, s. 4 (5). (5) A municipality shall not invest in a security under paragraph 8 of section 2 unless the promissory note or commercial paper is rated, (a) by Dominion Bond Rating Service Limited as "R-1(mid)" or higher; (a,]) by Fitch Ratings as "F I+-; (b) by Moody's Investors Services Inc. as "Prime -I"; or (c) by Standard and Poor's as "A-1+". O. Reg. 265/02, s. 2 (2); O. Reg. 399/02, s. 3 (4); O. Reg. 655/05, s. 3 (8). (6) If an investment made under subparagraph 1 iii, v.1, v.2, vi.l, vi,2 or vi.3 of section 2 or paragraph 3.1, 4, 4.1, 6.1, 7, 7.1, 7.2 or 8 of section 2 falls below the standard required by this section, the municipality shall create a plan, including expected timelines, for selling the investment and shall sell the investment in accordance with the plan. O. Reg. 43/18, s. 4 (6). (6.1) Subsection (6) does not apply with respect to an investment made by a municipality under paragraph 7 of section 2 on a day before the day this subsection comes into force. O. Reg. 292/09, s. 2 (3). (6.1.1) If a municipality's total investments in securities under subparagraph 3 iii and paragraph 4.2 of section 2 have, in the opinion of the treasurer, a value in excess of the limit mentioned in subsection (2.0.1) of this section and one of the following circumstances applies, the municipality shall create a plan, including expected timelines, for selling investments made under paragraph 4.2 of section 2 in excess of that limit and shall sell the investments in accordance with the plan: 1. The financial indicators mentioned in subsection (2.0.2) are not met. 2. The credit union or league fails to provide audited financial statements or a certification as mentioned in subsection (2.0.1), O. Reg. 43/18, s. 4 (7). (6.1.2) For the purposes of determining the value of investments under subsection (6.1.1), the value of all investments under subparagraph 3 iii of section 2 shall be counted as part of the total first, followed by the value of all investments made under paragraph 4.2 of section 2. O. Reg. 43/18, s. 4 (7). (6.1.3) If one of the circumstances in paragraph 1 or 2 of subsection (6.1.1) applies, the municipality shall create a plan, including expected timelines, for selling investments made under paragraph 4.3 of section 2 and shall sell the investments in accordance with the plan. O. Reg. 43/18, s. 4 (7), (7) A municipality shall not invest in a security under paragraph 9 of section 2 unless, at the time the investment is made and as long as it continues, the investment ranks, at a minimum, concurrently and equally in respect of payment of principal and interest with all unsecured debt of the corporation. O. Reg. 265/02, s. 2 (2). (8) A municipality shall not invest in a security under paragraph 9 of section 2 unless, at the time the investment is made, the total amount of the municipality's investment in debt of any corporation incorporated under section 142 of the Electricity Act, 1998 that would result after the proposed investment is made does not exceed the total amount of investment in debt, including any interest accrued on such debt, of the municipality in such a corporation that existed on the day before the day the proposed investment is to be made. O. Reg. 265102, s. 2 (2). (9) Any investment made under paragraph 9 of section 2, including any refinancing, renewal or replacement thereof, may not be held for longer than a total of 10 years from the date such investment is made. O. Reg. 265/02, s. 2 (2). (10) Subsections (7), (8) and (9) do not prevent a municipality from holding or disposing of a security described in paragraph 9 of section 2 issued by a corporation incorporated under section 142 of the Electricity Act, 1998, if the municipality acquired the security through a transfer by-law or otherwise under that Act. O. Reg. 655/05, s. 3 (9). (11) if a municipality acquires a security under paragraph 10 of section 2 that is not otherwise prescribed under this Part, the municipality shall create a plan, including expected timelines, for selling the investment and shall sell the investment in accordance with the plan. O. Reg. 43/18, s. 4 (8). (12) REVOKED: O. Reg. 292/09, s. 2 (4). Investment limit 4. (1) A municipality shall not invest more than 25 per cent of the total amount in all sinking and retirement funds in respect of debentures of the municipality, as estimated by its treasurer on the date of the investment, in short -terra debt issued or guaranteed by the municipality. O. Reg. 438/97, s. 4 (1). (2) In this section, "short-term debt" means any debt, the terms of which provide that the principal and interest of the debt shall be fully repaid no later than 364 days after the debt is incurred. O. Reg. 438/97, s. 4 (2). Conditions 4.1 (1) A municipality shall not invest in a security under paragraph 7 of section 2 or in a promissory note or commercial paper under paragraph 8 of section 2 unless, on the date that the investment is made, (a) the municipality itself is rated, or all of the municipality's long-term debt obligations are rated, (i) by Dominion Bond bating Service Limited as "AA(low)" or higher, (i, l) by Fitch Ratings as "AA-" or higher, (ii) by Moody's Investors Services Inc, as "Aa3" or higher, or (iii) by Standard and Poor's as "AA—" or higher; or (b) the municipality has entered into an agreement with the Local Authority Services and the CHUMS Financing Corporation to act together as the municipality's agent for the investment in that security, promissory note or commercial paper. O. Reg. 265/02, s. 3; O. Reg. 399/02, s. 4; O. Reg. 655/05, s. 4 (1, 2); O. Reg. 43/18, s. 5 (1). (1.1) A municipality shall not invest in a security under paragraph 7.1 or 8.1 of section 2 unless, on the date the investment is made, the municipality has entered into an agreement with the Local Authority Services and the CHUMS Financing Corporation to act together as the municipality's agent for the investment in the security. O. Reg. 655105, s. 4 (3); O. Reg. 43/18, s. 5 (2). (1.2) Subsection (I.1) does not apply to investments in securities by the City of Ottawa if all of the following requirements are satisfied: 1. Only the proceeds of the sale by the City of its securities in a corporation incorporated under section 142 of the Electricity Act, 1998 are used to make the investments. 2. The investments are made in a professionally -managed fund. 3. The terms of the investments provide that, i. where the investment is in debt instruments, the principal must be repaid no earlier than seven years after the date on which the City makes the investment, and ii. where the investment is in shares, an amount equal to the principal amount of the investment cannot be withdrawn from the fund for at least seven years after the date on which the City makes the investment. 4. The City establishes and uses a separate reserve fund for the investments. 5. Subject to paragraph 6, the money in the reserve fund, including any returns on the investments or proceeds from their disposition, are used to pay capital costs of the City and for no other purpose. 6. The City may borrow money from the reserve fund but must repay it plus interest. O. Reg. 655/05, s. 4 (3). (2) The investment made under clause (1) (b) or described in subsection (1. 1), as the case may be, must be made in the One Investment Program of the Local Authority Services and the CHUMS Financing Corporation with, (a) another municipality; (b) a public hospital; (c) a university in Ontario that is authorized to engage in an activity described in section 3 of the Post -secondary Education Choice and Excellence Act, 2000; (d) a college established under the Ontario Colleges of Applied Arts and Technology Act, 2002; (d.1) a foundation established by a college mentioned in clause (d) whose purposes include receiving and maintaining a fund or funds for the benefit of the college; (e) a school board; (f) any agent of an institution listed in clauses (a) to (e); (g) Local Authority Services; (h) CHUMS Financing Corporation; (i) Association of Municipalities of Ontario; or {j) Municipal Finance Officers' Association of Ontario. O. Reg. 265/02, s. 3; O. Reg. 655/05, s. 4 (4); O. Reg. 607/06, s. 3; O. Reg. 292/09, s. 3; O. Reg. 52/11, s. 1; O. Reg. 74/16, s. 1, 3; O, Reg. 43/18, S. 5 (3-5). School purposes S. A municipality shall not invest in a security issued or guaranteed by a school board or similar entity unless, (a) the money raised by issuing the security is to be used for school purposes; and (b) REVOKED: O. Reg. 248/01, s. 1, O. Reg. 438/97, s. 5; O. Reg. 248/01, s. 1 Canadian dollars 6. (1) Subject to subsection (3), a municipality shall not invest in a security that is expressed or payable in any currency other than Canadian dollars. O. Reg. 43/18, s. 6 (1), (2) Subsection (1) does not prevent a municipality from continuing an investment, made before this Regulation comes into force, that is expressed and payable in the currency of the United States of America or the United Kingdom. O. Reg. 438/97, s. 6 (2), (3) Subsection (1) does not apply in respect of securities listed in paragraphs 3, 3.1 and 4.2 of section 2, which may also be expressed or payable in the currency of the United States of America. O. Reg. 43/18, s. 6 (2). Statement of policies and goals 7. (1) Before a municipality invests in a security prescribed under this Part, the council of the municipality shall, if it has not already done so, adopt a statement of the municipality's investment policies and goals. O. Reg. 438/97, s. 7; O. Reg. 43/18,s.7. (2) In preparing the statement of the municipality's investment policies and goals under subsection (1), the council of the municipality shall consider, (a) the municipality's risk tolerance and the preservation of its capital; (b) the municipality's need for a diversified portfolio of investments; and (c) obtaining legal advice and financial advice with respect to the proposed investments. O. Reg. 265102, s. 4. (3) RFvOKF'D: O. Reg. 655/05, s. 5. (4) In preparing the statement of the municipality's investment policies and goals under subsection (1) for investments made under paragraph 9 of section 2, the council of the municipality shall consider its plans for the investment and how the proposed investment would affect the interest of municipal taxpayers. O. Reg. 265/02, S. 4. Investment report 8. (1) If a municipality has an investment in a security prescribed under this Part, the council of the municipality shall require the treasurer of the municipality to prepare and provide to the council, each year or more frequently as specified by the council, an investment report. O. Reg. 438/97, s. 8 (1); O. Reg. 43/18, S. 7. (2) The investment report referred to in subsection (1) shall contain, (a) a statement about the performance of the portfolio of investments of the municipality during the period covered by the report; (b) a description of the estimated proportion of the total investments of a municipality that are invested in its own long- term and short-term securities to the total investment of the municipality and a description of the change, if any, in that estimated proportion since the previous year's report; (c) a statement by the treasurer as to whether or not, in his or her opinion, all investments are consistent with the investment policies and goals adopted by the municipality; (d) a record of the date of each transaction in or disposal of its own securities, including a statement of the purchase and sale price of each security; and (e) such other information that the council may require or that, in the opinion of the treasurer, should be included. O. Reg. 438/97, s. 8 (2); O. Reg. 655/05, s. 6. (2.1) The investment report referred to in subsection (1) shall contain a statement by the treasurer as to whether any of the following investments fall below the standard required for that investment during the period covered by the report: 1. An investment described in subparagraph 1 iii, v.l, v.2, vi. 1, vi.2 or vi.3 of section 2. 2. An investment described in paragraph 3.1, 4, 4.1, 6.1, 7, 7.1, 7.2 or 8 of section 2, 3. An investment described in subsection 9 (1). 0. Reg. 292109, s. 4; 0. Reg. 43118, S. 8 0). (2.2) The investment report referred to in subsection (1) shall contain a statement by the treasurer as to whether any investments under paragraphs 4.2 and 4.3 of section 2 are affected by the circumstances set out in paragraphs I and 2 of subsection 3 (6.1.1) during the period covered by the report. 0. Reg. 43118, s. 8 (2). (3) Upon disposition of any investment made under paragraph 9 of section 2, the council of the municipality shall require the treasurer of the municipality to prepare and provide to the council a report detailing the proposed use of funds realized in the disposition. O. Reg. 265102, s. 5. Inconsistencies, treasurer's duty 8.1 If an investment made by the municipality is, in the treasurer's opinion, not consistent with the investment policies and goals adopted by the municipality, the treasurer shall report the inconsistency to the council of the municipality within 30 days after becoming aware of it. O. Reg. 655/05, s. 7. Investments pre March 6,1997 9. (1) Despite this Part, an investment by a municipality in bonds, debentures or other indebtedness of a corporation made before March 6, 1997 may be continued if the bond, debenture or other indebtedness is rated, (a) REvOKED: O. Reg. 265102, s. 6. (b) by Dominion Bond Rating Service Limited as "AA(low)" or higher; (b.1) by Pitch Ratings as "AA-" or higher; (c) by Moody's Investors Services Inc. as "Aa3" or higher; or (d) by Standard and Poor's as "AA-" or higher. 0, Reg. 438197, s. 9 (1); O. Reg. 265102, s. 6; 0. Reg. 399/02, s. 5; 0. Reg. 655105, s. 8; 0. Reg. 43118, s. 7. (1.1) REVOKED: 0. Reg. 43118, s. 9 (1). (2) If the rating of an investment continued under subsection (1) falls below the standard required by that subsection, the municipality shall create a plan, including expected timelines, for selling the investment and shall sell the investment in accordance with the plan. 0. Reg. 43118, s. 9 (2). FORWARD RATE AGREEMENTS Forward rate agreements 10. (1) A municipality that enters into an agreement to make an investment on a future date in a security prescribed by section 2 may enter one or more forward rate agreements with a bank listed in Schedule 1, II or III to the Bank Act (Canada) in order to minimize the cost or risk associated with the investment because of fluctuations in interest rates. 0. Reg. 655105, 8.9. (2) A forward rate agreement shall provide for the following matters: 1. Specifying a forward amount, which is the principal amount of the investment or that portion of the principal amount to which the agreement relates. 2. Specifying a settlement day, which is a specified future dale. 3. Specifying a forward rate of interest, which is a notional rate of interest applicable on the settlement day. 4. Specifying a reference rate of interest, which is the market rate of interest payable on a specified future date on an acceptance issued by a bank listed in Schedule I,11 or III to the Bank Act (Canada). S. Requiring a settlement payment to be payable on the settlement day if the forward rate and the reference rate of interest are different. 0. Reg. 655105, s. 9. (3) A municipality shall not enter a forward rate agreement if the forward amount described in paragraph 1 of subsection (2) for the investment whose cost or risk the agreement is intended to minimize, when added to all forward amounts under other forward rate agreements, if any, relating to the same investment, would exceed the total amount of the principal of the investment. O. Reg. 655105, s. 9. (4) A municipality shall not enter a forward rate agreement unless the settlement day under the agreement is within 12 months of the day on which the agreement is executed. 0. Reg. 655105, S. 9. (5) A municipality shall not enter a forward rate agreement if the settlement payment described in paragraph 5 of subsection (2) exceeds the difference between the amount of interest that would be payable on the forward amount calculated at the forward rate of interest for the period for which the investment was made and the amount that would be payable calculated at the reference rate of interest. O. Reg, 655105, s. 9. (6) A municipality shall not enter a forward rate agreement except with a bank listed in Schedule 1, II or III to the Bank Act (Canada) and only if the bank's long-term debt obligations on the day the agreement is entered are rated, (a) by Dominion Bond Rating Service Limited as "A(high)" or higher; (b) by Fitch Ratings as "A+" or higher; (c) by Moody's Investors Service Inc. as "Al" or higher; or (d) by Standard and Poor's as "A+" or higher. O. Reg. 655105, s. 9. Statement of policies and goals 11. (1) Before a municipality passes a by-law authorizing a forward rate agreement, the council of the municipality shall adopt a statement of policies and goals relating to the use of forward rate agreements. 0. Reg. 655/05, s. 9. (2) The council of the municipality shall consider the following matters when preparing the statement of policies and goals: 1. The types of investments for which forward rate agreements are appropriate. 2. The fixed costs and estimated costs to the municipality resulting from the use of such agreements. 3. A detailed estimate of the expected results of using such agreements. 4. The financial and other risks to the municipality that would exist with, and without, the use of such agreements. 5. Risk control measures relating to such agreements, such as, i. credit exposure limits based on credit ratings and on the degree of regulatory oversight and the regulatory capital of the other party to the agreement, ii. standard agreements, and iii, ongoing monitoring with respect to the agreements. 0. Reg. 655/05, s. 9. Report to council 12. (1) If a municipality has any subsisting forward rate agreements in a fiscal year, the treasurer of the municipality shall prepare and present to the municipal council once in that fiscal year, or more frequently if the council so desires, a detailed report on all of those agreements. 0. Reg. 655105, s. 9. (2) The report must contain the following information and documents: 1. A statement about the status of the forward rate agreements during the period of the report, including a comparison of the expected and actual results of using the agreements. 2. A statement by the treasurer indicating whether, in his or her opinion, all of the forward rate agreements entered during the period of the report are consistent with the municipality's statement of policies and goals relating to the use of forward rate agreements, 3. Such other information as the council may require. 4. Such other information as the treasurer considers appropriate to include in the report. 0. Reg. 655105, s. 9. PART 11 PRUDENT INVESTMENT Definitions 13. In this Part, "Investment Board" means a municipal service board that is established under section 196 of the Act by a municipality for the purposes of this Part and includes, for the purposes of paragraph 3 of section 15, subsection 17 (3) and sections 21 and 23, the Toronto Investment Board; ("commission des placements") "Joint Investment Board" means a municipal set -vice board that is established under section 202 of the Act by two or more municipalities for the purposes of this Part; ("commission mixte des placements") "Toronto Investment Board" means the board of the City of Toronto described in subsection 46 (2) of Ontario Regulation 610106 (Financial Activities) made under the City of Toronto Act, 2006. ("Commission des placements de Toronto") 0. Reg. 43118, s. 10. Application 14. This Part applies in respect of investments by a municipality under section 418.1 of the Act. O. Reg. 43118, s. 10. Requirements under s. 418.1 (3) of the Act 15. A municipality must satisfy one of the following requirements on the day referred to in subsection 418.1 (3) of the Act in order to pass a by-law for the purposes of that subsection; 1. The municipality must have, in the opinion of its treasurer, at least, i. $100,000,000 in money and investments that it does not require immediately, or ii. $50,000,000 in net financial assets, as indicated in Schedule 70 of the most recent Financial Information Return supplied to the Ministry of Municipal Affairs by the municipality under the Act and posted on the Ministry's website on the day the municipality passes the by-law under subsection 418.1 (2) of the Act. 2. The municipality must have entered into an agreement to establish and invest through a Joint Investment Board with one or more other municipalities, and all of the municipalities must have, in the opinion of each of their treasurers, a combined total of at least $100,000,000 in money and investments that the municipalities do not require immediately. 3. The municipality must have entered into an agreement with the following parties to invest through an Investment Board or a Joint Investment Board that was established by another municipality or municipalities before the day the municipality passes the by-law: i. The Investment Board or Joint Investment Board, as the case may be. ii. Any other municipalities investing through the Investment Board or Joint Investment Board on the day the municipality passes the by-law. O. Reg. 43118, s. 10. Limitation, school board securities lb. A municipality shall not invest money in a security issued or guaranteed by a school board or similar entity in Canada unless the money raised by issuing the security is to be used for school purposes. O. Reg. 43118, s. 10. Investments only through Investment Board or joint Investment Board 17. (1) A municipality that satisfies the requirement set out in paragraph 1 of section 15 may invest money only by having an Investment Board that meets the following criteria do so on its behalf: 1. The Investment Board has been established by the municipality. 2, The Investment Board has been given the - control and management of the municipality's investments by the municipality delegating to the Investment Board, i, the municipality's powers to make the investments, and ii. the municipality's duties under section 418.1 of the Act. O. Reg. 43118, s. 10. (2) A municipality that satisfies the requirement set out in paragraph 2 of section 15 may invest money only by having a Joint Investment Board that satisfies the following criteria do so on its behalf. 1. The Joint Investment Board is the subject of an agreement referred to in paragraph 2 of section 15. 2. The Joint Investment Board has been given the control and management of the municipality's investments, together with that of all the other municipalities that are party to the agreement referred to under paragraph 2 of section 15, by each municipality delegating to the Joint Investment Board, i. the municipality's powers to make the investments, and ii. the municipality's duties under section 418.1 of the Act. O. Reg. 43118, s. 10. (3) A municipality that satisfies the requirement under paragraph 3 of section 15 may invest money only by having an Investment Board or Joint Investment Board, as the case may be, that satisfies the following criteria do so on its behalf: I. The Investment Board or Joint Investment Board is the subject of an agreement referred to in paragraph 3 of section 15. 2. The Investment Board or Joint Investment Board has been given the control and management of the municipality's investments by the municipality delegating to the Investment Board or Joint Investment Board, i, the municipality's powers to make the investments, and ii. the municipality's duties under section 418.1 of the Act. O. Reg. 43/18, s. 10. (4) The following persons may not be appointed as members of the Investment Board or Joint Investment Board: 1. An officer or employee of any municipality for which it invests. 2. A member of council of any municipality for which it invests. O. Reg. 43118, s. 10. (5) Subsection (3) does not apply to any treasurer of a municipality for which the board invests provided that treasurers do not make up more than one quarter of the members. O. Reg. 43118, s. 10. Investment policy 18. (1) The council of a municipality shall adopt and maintain an investment policy in relation to investing under this Part. O. Reg. 43118, s. 10. (2) The investment policy shall include requirements with respect to the following: I, The municipality's objectives for return on investment and risk tolerance. 2. The municipality's need for liquidity including, for greater certainty, the municipality's anticipated needs for funds for planned projects and the municipality's needs to have funds available for unanticipated contingencies. 0. Reg. 43118, s. 10. (3) The investment policy may include other requirements with respect to investment matters that council considers to be in the interests of the municipality, O. Reg. 43/18, s. 10. (4) At least annually, the council shall review the investment policy and update it, as necessary, as a result of the review. 0. Reg. 43/18, s. 10. Investment plan 19. (1) An Investment Board or Joint Investment Board shall adopt and maintain an investment plan in respect of all municipalities that have delegated to it, (a) the municipality's powers to make investments; and (b) the municipality's duties under section 418.1 of the Act. 0. Reg. 43/18, s. 10. (2) The investment plan shall deal with how the Investment Board or Joint Investment Board will invest each municipality's money and set out the Board's projections of the proportions of each municipality's portfolio of investments to be invested at the end of the year in each type of security selected by the Investment Board or Joint Investment Board and may include other requirements. 0. Reg. 43/18, s. 10. (3) At least annually, following each council's review of the investment policy under subsection 18 (4), the Investment Board or Joint Investment Board shall review the investment plan and update it, as necessary, as a result of the reviews. O. Reg. 43/18, s. 10. Investment report 20, (1) An Investment Board or Joint Investment Board shall prepare and provide to the council of each municipality referred to in subsection 19 (1), each year or more frequently as specified by the council, an investment report. 0. Reg. 43/18, s. 10. (2) The investment report shall contain, (a) a statement about the performance of the municipality's portfolio of investments during the period covered by the report; (b) a statement by the treasurer of the municipality as to whether or not, in the opinion of the treasurer, all investments are consistent with the municipality's investment policy under section 18 and the investment plan for the municipality under section 19; and (c) such other information that the council may require or that, in the opinion of the treasurer, should be included, 0, Reg. 43/18, s. 10. Inconsistencies, treasurer's duty 21. If an investment made by an Investment Board or a Joint Investment Board is, in the opinion of the municipality's treasurer, not consistent with the municipality's investment policy under section 18 and the investment plan for the municipality under section 19 of this Regulation or section 48.1 of Ontario Regulation 610/06 (Financial Activities) made under the City of Toronto Act, 2006, as the case may be, the treasurer shall report the inconsistency to the council within 30 days after becoming aware of it. 0. Reg. 43/18, s. 10. Agents of the Investment Board 22. (1) Subject to subsections (2) and (3), an Investment Board or Joint Investment Board may authorize an agent to exercise any of the board's functions to the same extent that a prudent investor, acting in accordance with ordinary investment practice, would authorize an agent to exercise any investment function. O. Reg. 43/18, s. 10. (2) An Investment Board or Joint Investment Board may not authorize an agent under subsection (1) unless a written agreement between the board and the agent is in effect and the agreement includes, (a) a requirement that the agent comply with the requirements included in the investment policy or policies under section 18 and with the investment plan under section 19; and (b) a requirement that the agent report to the board at regular stated intervals. 0. Reg. 43A8, s. 10. (3) An Investment Board or Joint Investment Board shall exercise prudence in selecting an agent, in establishing the terms of the agent's authority and in monitoring the agent's performance to ensure compliance with those terms. 0. Reg. 43/18, s, 10. (4) For the purpose of subsection (3), prudence in monitoring an agent's performance includes, (a) reviewing the agent's reports; (b) regularly reviewing the agreement between the Investment Board or Joint Investment Board and the agent and how it is being put into effect, including assessing whether the requirement described in clause (2) (a) is being complied with; (c) considering whether directions should be provided to the agent or whether the agent's appointment should be revoked; and (d) providing directions to the agent or revoking the appointment if the Investment Board or Joint Investment Board considers it appropriate to do so. 0. Reg. 43118, s. 10. (5) This section does not prevent the investment, by the Investment Board or Joint Investment Board, in mutual funds, pooled funds or segregated funds under variable insurance contracts, and the manager of such a fund is not an agent for the purpose of this section. O. Reg. 43118, s. 10. Withdrawal from investment arrangement 23. A municipality may withdraw from investing through an Investmen€ Board or Joint Investment Board that the municipality has not established if all of the following conditions are met: 1. All the municipalities investing through the board agree to the withdrawal. 2. The municipality has done one of the following: i. Entered into an agreement with another municipality that has established an Investment Board, that Investment Board and any other municipalities investing through that Investment Board, to invest through that Investment Board. ii. Entered into an agreement with the municipalities that have established a Joint Investment Board, that Joint Investment Board and any other municipalities investing through that Joint Investment Board, to invest through that Joint Investment Board. iii. Established an Investment Board on its own or established a Joint Investment Board with one or more other municipalities. 3. The municipality has given the Investment Board or Joint Investment Board through which it will be investing the control and management of the municipality's investments by delegating to the board, i. the municipality's powers to make the investments, and ii. the municipality's duties under section 418.1 of the Act. O. Reg. 43118, s. 10. Application of Part, withdrawal or dissolution 24. (1) This section applies if a municipality establishes an Investment Board or a Joint Investment Board, (a) in order to meet the condition set out in subparagraph 2 iii of section 23 with respect to withdrawing from investing; or (b) in order to meet a condition set out in Ontario Regulation 42118 (Dissolution of and Prescribed Changes to Investment Board or Joint Investment Board) made under the Act. 0, Reg. 43118, s. 10. (2) The municipality must satisfy the requirement set out in paragraph I or 2 of section 15 at the time of establishing the board and the reference in subparagraph 1 ii of section 15 to "the day the municipality passes the by-law under subsection 418.1 (2) of the Act" is deemed for the purposes of this section to be a reference to "the day the Investment Board is established". 0. Reg. 43118, s. 10. (3) Subsections 17 (1) and (2) apply to the municipality, 0. Reg. 43118, s. 10. (4) Sections 16 and 18 to 22 apply with respect to the investment of money by the Investment Board or Joint Investment Board. 0. Reg. 43/18, s. 10. Transitional matters, what may be done in advance 25. For greater certainty, before a municipality passes a by-law under subsection 418.1 (2) of the Act and before the effective date of the by-law, (a) the municipality may establish an Investment Board or Joint Investment Board and appoint the members; (b) the municipality may enter into an agreement described in paragraph 2 or 3 of section 15; (c) the municipality may adopt an investment policy under section 18; (d) an Investment Board or Joint Investment Board may adopt an investment plan under section 19; and (e) an Investment Board or Joint Investment Board may authorize an agent under section 22. O. Reg. 43/18, s. 10. Transitional matters, s. 418.1 of the Act 26. (1) No municipality shall pass a by-law under subsection 418.1 (2) of the Act until January 1, 2019. 0. Reg. 43118, s. 10. (2) Despite the passing of a by-law by a municipality under subsection 418.1 (2) of the Act, 12 (a) section 8 of this Regulation continues to apply to the municipality for the purposes of reporting in respect of any period up to and including the effective date of the by-law, and (b) section 20 of this Regulation applies to an Investment Board or Joint Investment Board for the purposes of reporting in respect of any period following the effective date of the by-law. O. Reg. 43118, S. 10. (3) Despite the passing of a by-law by a municipality under subsection 418.1 (2) of the Act, (a) section 8.1 of this Regulation continues to apply with respect to investments made on or before the effective date of the by-law; and (b) section 21 of this Regulation applies with respect to investments made following the effective date of the by-law. O. Reg. 43118, s. 10. (4) Despite the passing of a by-law by a municipality under subsection 418.1 (2) of the Act, reports shall be made by the treasurer under subsection 12 (1) of this Regulation until reports have been made covering the periods up to and including the period ending on the effective date of the by-law, O. Reg. 43118, s. 10. Frangais Back to top 13 Clarftwn I W K L V L Q I R U P D W L R Q & R R U G L Q D W R U ®1 jV W CAO Report L V U H T X L U H G Report To: * H Q H U D O * R Y H U Q P H Q W Date of Meeting: - X Q H Report Number: & $ 2 Resolution: File Number: By-law Number: Report Subject: Municipal Climate Change Action Recommendations: 7 K D W 5 H S R U 111 H& L$ 12 F H L Y H G & R P P L W' 7 K D W H 61 B R 0 IV H O W K H G H GY HH SO DR US VAP Ri HD QN W ER R Q F O L P D W H F K D Q J H W R U H I \D FF ID m IE MI D 0 L P S O H P H Q W U H T X L U H G D F W L R Q V 7 K D W W K H H[ L V W L Q J ( Q H U J\ 0 D Q D J P D Q G D W H E H L Q W H J U® IMV SH DG U W 10 RV GR W IDV 0 F O L P D W H F K D Q J H 7 K D W V W D I I E H G L U H F W H G W R S U H 0 X Q L F L S D O L W L H V 0 X Q 1& 10 LL S'®CIWLMW LS HlW * U D Q W V L Q L W L D W L Y H 7 K D W H S 611 IM W I RE GD FF HV DN R GH H& FR L1M\81L W LAW (]R M R I 0 X Q L F L S D® IS \8F O H is D W W 0 Q 1 LJ VU D NQQWR Z Q D E H H Q G H W H U P L Q H G D Q G 7 K D W D O O L Q W $1 11;) lIH W W Sd %D 2 Q% D LD VQ 11 H 0 H Q R I & R X Q F L 0 V G H F L V L R Q Municipality of Clarington CAO -007-18 Report Overview Page 2 & O L P D W H F K D Q J H L V D J O R E D O L S R V L W L R Q H G W R V L J Q L l L F D Q W O I Q S U H S D U H l R U D Q G D G D S W WR &W O K D V G D Q G F R Q W L Q X H V W R X Q G H U W D Q G x 3 J U H H Q K R X V H J D V H P L V V L W(X 0 W K H V W U EP C) I(J LE VIRFLXR HLYDF CkV (V/ -R QDHI UOJ R Z 6 W D 1 1 l X U W K H U D FWNRL R VIS? D✓ N F,& R IX 0 F E O L lZ M W W U H V R X U F H V D Q G I X Q G/ LR @ 0 J V)E M S/ l$ U 1. Background 1.1 The impact of climate change is arguably the biggest issue facing Canadians today. Scientific evidence indicates that increased greenhouse gases (GHG) caused by human activities have accelerated changes to the earth's climate. Some of the observed changes in the climate system include higher surface temperatures, melting glaciers, ice sheets and permafrost, rising global sea levels, increased intensity and frequency of storms, and elevated sea levels. Potential implications of these observed changes include erosion, damage to infrastructure, threats to drinking water quantity and quality and smog, and the related environmental, economic and health impacts. 1.2 Governments and scientific communities around the world are looking at strategies to both mitigate and adapt to climate change. Climate change mitigation refers to actions taken to eliminate or reduce the factors that negatively contribute to climate change, including strategies to reduce greenhouse gas sources and emissions and to enhance greenhouse gas sinks. Climate change adaptation refers to actions that respond to the actual or predicted impacts of climate change including the potential opportunities and risks_ 1.3 In 2008, the Region of Durham initiated a multi -stakeholder advisory committee called the Durham Region Roundtable on Climate Change (DRRCC) to address climate change challenges regionally. Since this time, the Region, working in collaboration with the DRRCC, has: V X t Q / O L (0 ,1-, N H a W I D U I IF K I Z L x& R P S O H W H G D + H P L V V L R Q V L Q F R P P X Q L W\ x( V W D E O L V K H G a ®I D R a(9 VW W EP W JK FU W WV W H P L V V L R Q V L Q F O X G L Q J o U H G X F W L R Q E\ I U R P o U H G X F W L R Q E\ I U R P o U H G X F W L R Q E\ I U R P x 3 U H FromWision to Action — Region of Durham Community Climate Change Local Action Plan 2012 L G H Q W L l l L Q J S U R S *+* H P L V V L R Q V Municipality of Clarington CAO -007-18 Page 3 x 3 U H T8w0dIJRftiliGnce — Durham Community Climate Adaptation Plan 2016 L G H Q W L 1 1 L Q J S U R S R V H G L D G D S W W R W K H S R W H Q W L D O L P S C x/ H G W K H S U H S D U D W L R Q R 1 D & R F D F F H O H U D W H W K H VWUKDLAORKXHJ WK G IRI (Y H 13 D U R D G P D S W R D F K L aq W 0 D W H G S* +/ U H G X F W L R Q V 1.4 A climate prediction study completed by the Region provides projections of the climate that the eight area municipalities will experience in 2040 — 2049 (Durham Region's Future Climate (2040-2049) Summary; SENES, 2014). Based on site specific data for Bowmanville, Clarington's forecasted climate for the 2040 to 2049 period will see: x D U P H U W H P S H U D W X U H V Z L W K K L x/ H V V V Q R Z D Q G P R U H U D L Q L Q V x 0 R U H I U H T X H Q W V X P P H U U D L Q H Y x/ R Z H U Z L Q G V J H Q H U D O O I D Q G x 3 R W HJ Q VP LR LTJ Oi IHR( W U H P H Z H D W K H U H 1.5 Recent events, such as the May 4, 2018 windstorm, April/May 2017 flooding, drought conditions experienced throughout 2016, record breaking severe winter conditions in February 2015, and the December 2013 ice storm may be considered local examples of extreme weather events that underline the need to set a course of action that will help the Municipality and the local community better prepare for the new realities of climate change. 1.6 Climate change is also increasingly driving policy and regulation both Federally and Provincially as demonstrated by the various strategies, action plans and regulatory changes listed in Attachment 1. Notably, changes introduced by Bill 68 — the Modernizing Ontario's Municipal Legislation Act, 2017, make "the mitigation of greenhouse gas emissions and adaptation to a changing climate" a matter of provincial interest stated in the Planning Act. Further, the passing of Bill 139 — the Building Better Communities and Conserving Watersheds Act, 2017 resulted in an amendment to the Planning Act requiring municipal official plans to "contain policies that identify goals, objectives and actions to mitigate greenhouse gas emissions and to provide for adaptations to a changing climate, including through increasing resiliency." 1.7 All levels of government recognize municipalities as essential partners in developing and implementing climate change solutions locally. A growing number of program and grant opportunities are emerging to provide municipalities with opportunities for technical and financial assistance to support locally -led action on climate change (Attachment 1). Municipality of Clarington Page 4 CAO -007-18 2. The Municipal Role in Climate Change 2.1 Municipalities have a role in the day to day activities that determine the amount of energy used and waste generated by their communities — from land use and zoning decisions to control over building codes and licensing, infrastructure investments, municipal service delivery and management of parks and recreation areas. The Federation of Canadian Municipalities' (FCM) Assessment of the Municipal Role in Fighting Climate Change estimates that "more than 44% of Canada's GHG emissions are under the direct or indirect control of municipalities" (EnviroEconomics, 2009). Further, municipalities maintain a close connection to households and community organizations and businesses. 2.2 Federal and Provincial initiatives recognize the important role of municipalities to integrate climate change considerations into municipal policy, programs and decision making processes. While the Region has taken important steps by identifying key opportunities for locally reducing GHG emissions, providing climate projections, and identifying a set of programs to respond to climate change risks, area municipalities are critical implementers. 2.3 There exists a range of opportunities for municipal governments to integrate climate change into municipal -decision making, operations and services, including: x 5 L V N P D Q D J H P H Q W x/ D Q G X V H H Q H U J\ D Q G W U D Q V S F x Q I U D V W DJ CII: Qt \0 X W HJ X(5 W V_ IR Q Q x V V H W P D Q D J H P H Q W x% X L O G L Q J U H W U R I L W V x 5 H Q H Z D E O H H Q H U J\ L Q V W D O O D W L I x( O H F W U L F Y H K L F O H F K D U J L Q J V W x 7 U H H S O D Q W L Q J D Q G Q D W CK 9 D O K x* U H H Q S U R F X U H P H Q W Potential benefits of taking action on climate change may include: x( Q H U J\ F R V W V D Y L Q J V x$ Y R L G H G L Q I U D V W U X F W X U H L P S D F x 5 H G X F H G W U D I I L F F R Q J H V W L R Q W W U D Q V S R U W D W L R Q x P S U R Y H G D L U T X D O L W\ O H D G L Q J x/ R F D O H F R Q R P L F G H Y H O R S P H Q W V L Q F U H D V H G F R P S H W L W L Y H Q H V V x) R V W H U L Q J S D U W Q H U V K L S D Q G F I x% H W W H U S R V L W L R Q L Q J K IN R I X UVVH XV US FR Municipality of Clarington Page 5 CAO -007-18 3. Current Municipal Initiatives Supporting Climate Change Action 3.1 Building from the GHG emissions inventory completed soon after the DRRCC was created, the Municipality completed a community baseline GHG emissions inventory specifically for Clarington as part of the Official Plan Review. An update of the community GHG emissions inventory for 2015 is currently underway in order to track progress from the baseline year of 2007. The update will include for the first time an initial assessment of local GHG emissions from agriculture and industrial process, and will provide a community emissions forecast for 2031. 3.2 Corporate energy management leadership is provided by the Energy Management Steering Committee (EMSC) endorsed by Council in 2008. The EMSC is comprised of staff from various departments. It works to find ways to save energy across the Municipality. The EMSC has set out a five year plan that outlines energy saving priorities and guides committee work. The EMSC also prepares a yearly report on energy use across the Municipality. An update on EMSC activities is provided in Section 4. 3.3 Examples of additional actions recently completed or underway by the Municipality that contribute to reduced energy consumption and climate change mitigation and adaptation include: x 3 U H S D GUedd (WmtnuRftyatrate_ty I D It's All CoriAeQeaG W K I Actions to Foster a Community -Wide Culture of Sustainability in Clarington U H S R U W R I W K H 6 X V W D L x( V W D E O L V K P H Q IN R I W K H 3 U L R U L K H V W D E O L V K P H Q W R I D I U D P H Z R U N K R X V H K R O G Z D W H U D Q G H Q IAH KU HJ 1 I ' X U K D P ( Q Y L U R Q P H Q W D O $ G Y L V R U 3 0 D Q V 3 R O L IFRL LH V , Q L W L D W L Y H V $ x, Q F R U 31 M LK DY W LF F IV (M L R) I D E O H G H Y H O R S F K D Q J H P L W L J D W L R Q D Q G D G D S W 3 O D Q x' L V W U L E X W L R Q R I D S S U R[ L P D W H O 5 X U D 0 5 R D G V 3 U R J U D P U H V W R U L K D E L W D W D Q G U H F U 0 D del/ IfL Q J U W 0 B Z x 3 U H S D U D IN L R Q R I D Q X U E D Q I R U H x& U H DDWS LSRUQR [ /E LP (D FWDH1601EFV09LVQ JFK d 0#7 G O L L V K R X O G H U V UHHQV FHR UX YUHD GJ L 9) W N FD Fal D Q D G G L W LZ )R Q® aT(NODI-lFa JO L IN L H V S O D G x$ Q H A W H Q V L Y H S D U N V IP CH CW U 149 Y D LR c D S S V fR LY H IG R Q V W U X F W L R Q L Q x, Q V W D 0 0 D W L R Q R I V K D G H V K H 0 W, Municipality of Clarington CAO -007-18 Page 6 x P S O H P H Q W D W L R Q R I F R U S R U D W H 0 /(' 0 L J K W L Q J X S J U D G H V D W V H Y H U D 0 & R Q Y H U V L R Q R I +,' D U H Q D 0 L J K W L Q 0 o X L 0 G L Q J H Q Y H 0 R S L P S U R Y H P H Q W V 0 0 H F K D Q L F D 0 V\ V W fD2� QFLC-FKLMQDFOH F$1r,QP�L �Q L X/(' V W U H H W 0 L J K W U H W U R I L W L Q L W L D W L x 3 D U W Q H U V K L S Z L W K * D Q D U D V N D 5 H J L R Q W R H G X F D W H K R P H R Z Q H U V D E R X N K U U R M H F R Q W U L E X W H W R F R Q V H U Y L Q J Z D W H U D Q i x, Q W H J U D W L R Q R I D 0 R Z L P S D F W G H Y H 0 1 L Q F R U S R U D W L R Q CJRVER DW KE HL R U H W H QUfIHLKRDQE L 5 L F N D U G 5 H F U HDDQWGL R Q & R P S 0 H[ x' HHYO R S P H Q W R I W K H & 0 D U L Q J W R Q ) 0 R R G 0 X Q L F L S D 0 ( P H U J H Q F\ 3 0 D Q D V Z H 0 0 D V V L V W L Q I 0 R R G U H V S R Q V H 3.4 Municipal staff have also been dedicated to the Implementation Planning Steering Committee for the Durham Community Climate Change Adaptation Plan, the Steering Committee for the development of the Durham Community Energy Plan and the Clean Air Council — a network of 27 local and regional municipalities and health units in the Greater Toronto and Hamilton Area that work collaboratively on priorities relating to clean air and climate change. To date, Clarington's involvement in these more regional initiatives has generally been limited to information and knowledge sharing due to resource capacity constraints. It should also be noted that Agricultural Advisory Committee of Clarington members, Don Rickard and Eric Bowman, have joined a new Agricultural Task Force established to address an agricultural information gap in the Durham Region Community Climate Adaptation Plan. 3.5 Collectively, annual corporate GHG emissions reporting, the Energy Management Plan initiatives, the other various local initiatives, and the programs emerging from Regional climate change action begin to translate into a local response to climate change. However, at this point in time, the Municipality has no specific local climate change vision or action plan, or dedicated staff resources devoted to prioritizing, coordinating, measuring or monitoring these efforts. 4. Energy Management Steering Committee 4.1 In 2008, the EMSC was formed and chaired by the CAD. It consisted of representatives from each department with a mandate to provide leadership, guidance and direction to ensure all energy management efforts are coordinated and sustained over the long term. The EMSC developed a framework that set out the parameters for future energy management planning that included both short term and long term initiatives. These included the need to prepare an energy audit program for all municipally operated buildings and facilities; research best practices in other municipalities; explore Municipality of Clarington Page 7 CAO -007-18 partnerships with our utility providers; and ultimately prepare an Energy Management Plan for the organization. 4.2 In 2012 the EMSC presented an Energy Audit Master Plan to Council in report CAO - 006 -12. This plan summarized the findings of 16 completed energy audits to determine the highest priority projects that would reduce energy consumption. With the mechanical system modifications completed at the Municipal Administrative Centre (MAC) in 2016, Phase I of the Energy Audit Master Plan program was substantially complete. A lighting retrofit at the MAC was amongst the projects earmarked in the Energy Audit Master Plan. However, while the original design cost was part of the Energy Audit Master Plan, the cost of implementing the project exceeded the project budget. Instead, the MAC lighting retrofit became part of the 2017 MAC upgrades capital project. The Energy Audit Master Plan was funded from a reserve fund with the commitment to pay back the monies from the energy savings. As a result of a later start for some of the prioritized projects and changes in estimates of energy savings, the payback is taking longer than originally anticipated. Currently approximately 36% has been paid back to the reserve fund. 4.3 The EMSC has identified additional retrofit projects that could be considered, but no further action has been taken to date. This is due in part to the need for funding. In addition, municipal strategy has shifted over time towards the incorporation of energy retrofits into capital projects. This reflects the change in the approach to energy conservation as an on-going and necessary part of municipal operations and capital improvements. The EMSC no longer needs to champion individual retrofits. Relationships with Veridian and Hydro One representatives are well established and no longer require the structure of the EMSC to facilitate the incentive programs. Additionally the EMSC has identified the potential of energy conservation through education and an organizational culture change to conservation. 4.4 On January 1, 2012, Ontario Regulation 397/11 of the Green Energy Act, 2009 came into effect. This required all public agencies to report annually, to the Ministry of Energy, on energy consumption and greenhouse gas emissions. On July 1, 2013, the Municipality submitted its initial reporting data for 2011 consumption and continues to do so each year. Regulation 397111 also required the completion of a five year energy conservation and demand management plan (CDM Plan) for 2014-2019. The GDM Plan was developed by the members of the EMSC and the final document was presented to Council in June 2014 (CAO -005-14). The CDM Plan is required to be updated every five years. 5. Setting an Integrated Course of Action on Climate Change 5.1 In addressing the realities of climate change, coordinated cross -corporate action is necessary. It is critical that this begin with clear direction on the further actions Council wish to take on climate change, recognizing that additional resources and funding support will be required on an on-going basis. Municipality of Clarington Page 8 CAO -007-18 5.2 Similar to the approach that led to the success of the EMSC, an inter -departmental working group on climate change with a dedicated project coordinator is recommended to facilitate integration and coordination of climate change action at the staff level. The overall goals of the EMSC and climate change initiatives overlap. To eliminate duplication and achieve efficiencies, it is recommended that the inter -departmental working group on climate change take on and evolve the role currently fulfilled by the EMSC. Having an inter -departmental working group on climate change would provide the opportunity to: x% X L O G X S R Q D Q G V W U H Q J W K H Q F 0 X Q L F L S D O L W\ x 6 X S LS IR SU ON H P H Q W D W L R Q R I W K H X S C 3 0 D Q 7 U D Q V S R U W D W L R Q 0 D V W H U x) D F L O L W D W H W K H U H T X L U H G X S G 3 O D Q x% H D S R L Q W R I L Q I R U P DUMWR_OR QNDM H Q H U J\ D Q LG Q L FVD LL DP VV tW YH H VF K D Q J H x 3 U R Y L G H tD G W QI W K D\ CIL LQ VJ P I OR VU V H V V L i P X Q L F L S D O F O L P D W H F K D Q J H D F V x& R R U G L Q D W H W K H P X Q L F L 8 B O L W\' V X S S R U W D Q G 141 R D Q1 W N H X QD GG LY QD J Q V1R a I X Q G L Q J R S S R U W X Q L W L H V D Y D L O C 5.3 Lack of staff resources is one of the biggest barriers faced by communities looking to take action on climate change. On March 29, 2018, FCM introduced the Climate Change Staff Grants initiative of the Municipalities for Climate Innovation Program. Through this initiative, grants of up to 80 per cent of the salary Tito a maximum of $125,000 over a 24 -month period) are available to supplement the salary of a staff person who will work on initiatives to improve adaptation to local climate change impacts or reduce GHG emissions. Municipalities with a population of 150,000 or less are eligible to apply. It is recommended that the Municipality take advantage of this program in order to begin bridging the gap between Federal, Provincial and Regional climate change targets, objectives and programs. 5.4 If successful in our application, the FCM funding would provide a staff person to coordinate the inter -departmental working group on climate change. In addition, this staff position could assist with the next Conservation and Demand Management Plan required under Ontario Reg. 397/11 which is due July 1, 2019 for 2019-2023. Municipality of Clarington CAO -007-18 Page 9 Initiate & Organize Research Plan Implementation Monitor Review Commit . Vision & • Existing programs • Opportunity • Climate action • Measure • Climate • Council guiding & targets review & risk plan indicators action endorsement principles . Vulnerability assessment plan • Establish • Corporate risk assessments • Prioritization update inter- scan departmental working group 5.5 The inter -departmental working group on climate change would approach its work plan using the general climate action planning framework shown in the figure above. The work plan would include a process to examine the relationship between the establishment of a Clarington Climate Change Action Plan and existing local strategies, including the Green Community Strategy (2010), the Municipality of Clarington Energy Management Plan (2014), the final report of the Sustainable Clarington Community Advisory Committee, and the Region of Durham's climate change mitigation, adaptation and community energy plans. 5.5 The estimated cost to establish a 24 -month contract (non-affiliated) Climate Change Coordinator, including eligible benefits, is $175,000. If successfully awarded the full FCM grant amount (i.e. 80 percent to a maximum of $125,000), the remaining cost could be covered through reallocation of the remaining reserve funds associated with the Energy Audit Master Plan and other sources. If the application is unsuccessful, the new inter -departmental working group will assess the scope of responsibilities and determine an applicable work plan with financing to be considered in future budget years. No funding commitment is required at this time. 6. Concurrence 7 K L V U HUS F R YU LM Z HH [1G V EE H B Q O H S D U W P U H F R P P H Q G D W L R Q V 7. Conclusion 7.1 The Municipality will play a very important role in reducing GHG emissions and building community resilience to the impacts of climate change, while contributing to creating a healthier, complete and sustainable community for Clarington residents. However, this is a significant task that requires direction from Council, time, resources and strategic coordination. Municipality of Clarington CAO -007-18 Page 10 7.2 Applying to FCM's Climate Change Staff Grants Program is recommended. If the Municipality is successful in being awarded a climate change staff grant through FCM's Municipalities for Climate Innovation Program, Staff would report back to Council with a proposal for the balance of the finance shortfall from the staffing grant. 7.3 Forming an inter -departmental working group on climate change to co-ordinate the many ad-hoc actions across the corporation and the energy conservation program will demonstrate the Municipality's commitment to locally addressing climate change. 8. Strategic Plan Application 8.1 The recommendations contained in this report conform to all six strategic priorities of the Strategic Plan. Taking action on climate change also supports the Municipality's strategic priorities set out in the Official Plan, Transportation Master Plan, Energy Management Plan, and the recommendations of both the former Living Green and Sustainable Clarington Community Advisory Committees. 6 X E P E $ G U H Z & $ O O L V R Q % & R P P & $ 2 6 W D I I & R Q W IN H W L R U$ B 0 D 0/0 )OWN" U N H# F O D $ W W D F K P H Q W 2 Y H U Y L H Z R I . H\ 1 3 U R J U D P V D Q G , Q L W L D W L Y H V / L V W R I L Q W H U H V W H G S D U W L H V W R E . H Y L A % H K D Q & O H D Q $ L U 3 D U W Q H U V K L S N E H K D Q# F O H D Q D L U S D U W Q H U V K L S R U J * D E\ . D O D S R V & O H D Q $ L U 3 D U W Q H U V K L S J N D O D S R V# F O H D Q D L U S D U W Q H U V K L S R U 0 H O D Q L H : D O O V 9 HL KB L D Q & R Q Q H F W L R Q V P Z D O O V# Y H U L G L D Q R Q F D 0 L F K D H O 3 D W K D N &/($ 5 H V X O W 0 L F K D H 0 S D W K D N# F 0 H D U H V X 0 W F R P Municipality of Clarington Attachment 1 to Report CAO -007-18 Overview of Kev National. Provincial and Reaional Climate Chanae Policies. Proarams and Initiatives -.ricy / Program Description National Pan -Canadian Framework on Clean 7 K) W G H U D O V W U DL M HWJHI U (17V LR W LD FF (I Growth and Climate Change J U H H 0 D< IR X LV NOG FXOFXKIG L HR VQ ) H �B (,HIAAU YD L * R Y H I& 0 0 8 0 B( RF I R O ODER UD VW LIAR B Q U 8 Q 0 IF RR )R UU G S W D N L 0 0 BBFIIKRQHFWR U R 1 W K F K D Q J H D Q G V X S S R U W L Q J F 0 D M R U L Q I U D V W U X F W X U H L Q Y F D U E R GV Q F -G F RV C WRUPHI LQ OJ LIWHKQH FQH F O L / R Z & D U E R Q (I / D X Q F K H G L QZ L7 CIS ® LO R GAS UWR KY LL VG H S H U L R G W R V X S S& RD UQ VAD G LL FD SQ O " U R Z W K D Q G & O L P D W H Kb& W I -D Q/ J / H D G H U V K L S ) X Q G D Q G W K H / H D G H U V K L S ) X Q G R I 7 H U U L WKWU L &DKOD ODOFHWQL JRHQ ) X Q W R Z L G H U U D Q J H R I D S S O L F D Q W V X S S R U W S U jT AN HV W W LG R W NCI LY W L S Z K L O H J H Q H U D W L Q J F O H D Q J ' L V D V W H U 0 L W 6 X S S R U W V L P S O INCRDHVIQ HWGD VVR LERMQH X Q G & D Q D G L D Q ) U D P H Z R U N R Q & O Z L O O L Q Y H V W V F D O IE L D 0 ILWEQB1 L Q F U H D V H F R P P X Q L W I U H V L O H Y H Q W V 3 D U W Q H U V L 0& 7 K L V S U R J U D P S U R Y L G H V D 3 U R J U D P P X Q L F L S D O L W L H V W R W D R H O S U R F H V V W K D W J X L G H V P H P E H P L V V L R Q U H G X F W L R Q W D U J H D Q G P R Q L W R U L Q J W K H U H V X & D Q D G L D Q 0 X Q L F L S D 0 L W L H V Q F L 7D H( LQODOWD L H & D O H D Q H V W P IHD(F W :?HZ & / R Z L O O ID O O V L U a 0 IHI H D Q 'URZ E V@A H Q F F vWBa H U V W V W V Municipality of Clarington Attachment 1 to Report CAO -007-18 -.licy / Program Description( Q Y L U 0 0 W HL Q W D-0 H y &/( & R Y H U & D Q D G L D Q % X L O G L Q J $ G D 6 L P L O D U W R W K H 3& 3 3P UL RID JOIUP & R P P X Q L W L H V I OU $) IP &-I Z R 3J W R J UWD RP R O V D Q G W H L P S O H P H Q W F O L P D W H F K D Q J S U R J U D P¶ V O D X Q F K L Q 3 U R J U D P * U H H Q 0 X 0(L)F L $ S U R J U D P R I W K H ) H G H U D W P X Q L F L S D O H Q Y L U R Q P H Q W D O G H Y H O R S P H Q W 7 K H * 0) V X F D S L W D OH GS U M PJ U ID LPYVH UVHHOF DAfM U D U H D V I R U I X Q G L Q J W K D W G H I I L F L H Q F\ D Q G U H F R Y H U\ 0 X Q L F L S D O L W L 3U R Y L G H V I X Q G L Q J W U D L Q L 3 U R J U D P 0& L P S D F W V R I F O L P D W H F K D Q J L Q \ H DO l& , 3 L V CP L IOL OY LH R Q R I & D Q D G D D Q G D G P L Q L V W H ) X Q G L Q J R S S R U W X Q L W L H V L Q Y X O Q H U D E L O L W\ D V V H V V P H Q W F K D Q J H S U R M H F W V F O L P D W L Q W H J U D W L R Q R I F O L P D W H F 7 U D Q V L W L R Q 2 1 1 H U V J U D Q IM WR RS I SL RN U VAR XU QJ LD VQ 1.1- LZ Z L W K J U R X S V R I P X Q L F L S D O W D U J H W V ) X Q G H G D F W L Y L V K D U L Q J D F W L Y L W L H V D Q G F D U E R Q H P L V V L R Q V J R D O V 7 U D Q V L W L R Q I X Q G H G D 3 D U W Q H U V I R U & O L P D W H 3 U R W R J U H H Q K R X V H J D V U H G X F V\ Provincial K Q L U H L Q L W S S R U V R I L U H F H D Q S U R H G E F O X G V F F K D W L H L H V H U Y L ) R U F W L Y W H F W Municipality of Clarington Attachment 1 to Report CAO -007-18 -.licy / Program Description Climate Ready: Ontario's Adaptation 2 X W O L Q H V W K H V W U D W H J I D Strategy and Action Plan 2011 — 2014 F O L P D W H F K D Q J H L Q F O X G L Q 0 L Q L V W U I R/ W K H ( Q Y L U R Q P H Q W Ontario's Climate Change Strategy 2 Q W D U L R¶ V S O D Q W R U H G X F 0 L Q L V W U I R 1 R k HW U D Q V R& 0 Q R )D WR It D Q G Q Climate Change Mitigation and Low- 7 K L V $ F W S U R Y L G H V W K H O H carbon Economy Act, 2016 % L O OK H O S U H G X F H J U H H Q K R X V H J x' L U H F W V D O O F D S D Q G W 5 H G X F W L R Q $ F F R X Q W W R 1 U H G X F W L R Q R 1 J U H H Q K R X V x 5 H T)D LT Hid IP S U H K H Q V L Y H F O L D Q D V V H V V P H Q W R 1 S R W H F R V W S H U W R Q Q H R 1 W K R x( V W D E O L V K H V L Q O D Z 2 Q W E H O R Z O H Y H O V E 1 E H O R Z O H Y H O V E 1 x 3 U R Y L G H V D I U D P H Z R U N 1 W D U J H W V D Q G H V W D E O L V Ontario's Five Year Climate Change 2 Q W D U L R¶ V I L Y H I H D U S O D Q Action Plan 2016 — 2020 H P L V V L R Q V D= (V Cbl E IPS' Q D p F B ICY B R? OL LV QW U 1 R 1 D (W (K HL Q ( Vb H,1 Q 0 11 6 p W (F WntVridCs 61irSat& CblarOb StrMg�< H & O L P D W H & K D Q J H Growth Plan for the Greater Golden 5 H Y L V L R Q V W R W K H U R Z W K Horseshoe H S S O L F L W W K H Q H H G I R U S O 0 L Q L V W U I R 1 6))P C3 L FFLRSQD VOL G$HI V D LF (9 �- P D W H F K D S R 0 L F I V H F W L R Q U H V S H F W L Q G D J 1 L J U H P 1 K R U W J D O D V H D G H X Q G H J D P D W H W L D C i H S F D U L R U U < L Q J WR W R7 D F K 3 O D Q D Q Q L Q J H Municipality of Clarington Attachment 1 to Report CAO -007-18 -.licy / Program Description D F 0 R H F K X I T W D Q X L Q L J L R J F U U Q H L H H V S H V D D Q W K D W P X Q L F L S D O L W K D W Z L O O U H G X F G D S W D W L R Q J R D O V O L W L H V D U H D O V R K R X V H J D V H V D Q G Modernizing Ontario's Municipal $ P H Q G P H Q W V W R W K H 0 X Q L F Legislation Act, 2017 i L O O x( P S R Z H U L Q J P )O (.V LZ FV L SZ GL GV LKW V R F L D O D Q T H IH Q ,Y' L R R Q W Kul 1Q U H V S H F W L Q J F O L P D W H F K D R 1 W K H H Q Y L U R Q P H Q W D Q x& O D U L I I L Q J W K D W P X Q L FA H Q H U J I S O D Q Q L Q J L Q W K H x 5 H T X L LD LD QJ JF K D V R 1 P S R O L F I Z L W K U H V S H F W W R D Q G H Q K D Q F H W K H W U H H P X Q L F L S D O L W I 6 H F W L R Q R 1 W K H L I? @ IV Q/ 0 W Q F R X Q F L O V O R F D O S O D Q Q L Q J P D W W H U V R I G S V R/ V L (�l ff D® G 0 /H U U H V X O W H G L Q W K H D G G L W L R DG LD SW IAL R Q W R D F K D Q J L Q J F O 3 0 D Q Q L Q J $ F W Building Better Communities and 6 H F W L R Q R 1 W K H 3 0 D Q Q L Conserving Watersheds Act, 2017 D Q R l l L F L D O S O D Q % L O O L O O U H T X L U L Q J P X Q L F L S D O R I I L F R E M H F W L Y H V D Q G D F W L R Q V I R U D G D S W D W L R Q V W R D F K Municipality of Clarington Attachment 1 to Report CAO -007-18 -.licy / Program Description X Q L F L S D O + $ 9 W ID JJ UD DH PQ J I FDC Q) GK HQ CG E\ W K H S V X S S R U V H 6 R ID IR XV Q- IR M U M LQJ D FWOHiL RF D S S OELDFVDHWGL RSQU R J U D P Z L O O I J U H H Q K R X V H J D V H P L V V L R Q V ) X Q G L Q J U H T X H V W V D U H F D S S U R M H F W D S S O L F D W L R Q V S H Z K H W K H U W K H P X Q L F L SZ D_ (B H D J D V H P L V V L R Q V L Q Y H Q W R U\ * U H H Q 2 1 & K D O O 7H KQ LJ VH I )XXQQGG Z L O O L Q Y H V W X S W U D Q V I R U P DF V'D W NE W Q D GN RH S F W( LQ RR QO I R U W K L V S U R XJ VO ID ® S_ lW1L RCS I H1L mV X GR®I U H J L V W H U H Cit Q F KD CD( LWLKMLUHLVW L HFVR 0 X Q L F L S D O L W L H V D U H Q R W S D U W Q H U Z L W K D Q H O L J L E O Community Emissions Reduction 7 K L V J X L G H L V L Q W H Q G H G W Planning Guide: A Guide for L Q Y H Q W R U L H V D Q G G H Y H O R Municipalities F R P P X Q L W L H V L Q P D N L Q J W K 0 L Q W K X64/ U 6 Q F IL t I R Q P H Q W D Q G & O L P D W H & K D Q J H Regional & O H D Q $ L W$ 33 A 0 8MI I$D B 41 UL b K ID S F K D U L W D E O H H Q Y L $ L U &8R$X&Q F L O E H F R P H V X V W D L Q D E O H U H V L U H V H D U F K N Q R Z O H G J H W U D S U R Y L G H V W K H D G P L Q L V W U D &$& L V D Q H W Z R U N R 1 O * U H D W H U 7 R U R Q W R D Q G + D P S R 0 0 X W L R Q D Q G J U H H Q K R X V F I R F H H ' QDRVIP F6 Q G X U H G S H G P X Q J $) 01 lH R W D U W R Z R) IL HO\ WJ CID EQ XL QD VQH GU H H P H D S S R K H T X D H W U U R Q P O L H Q V I H U f L R Q R F D O O W R G Municipality of Clarington Attachment 1 to Report CAO -007-18 Policy ProgramDescription L U T X D O L W\ D Q G F O L P D W H R I J R Y H U Q P H Q W 7 K H 0 X QOL $ L U & R X Q F L O L Q 7 K H $ W P R V$ j( H U7L$F) )LXQQYGH V W V L Q X U E D Q V R O U H G X F H F D U E R Q H P L V V L R Q V Q IR Fel W R I L W R U J D Q Q] DWVW LH R Q* V+ !� U H G X F H F D U E R Q H P L V V L R Q V K L SJ FK U I R U P D Q F H E X L(0 O U Q 8t )Q D Q G V R F L D O L Q Q R Y D W L R Q 2 Q W D U L R & O L P D7 VK HH & R41) '%V R UK IAR FLVUW P FW GD 0 E& \& W K H Z R U N V F R O O D E R U D W L Y H O\ Z L D Q G S U L Y D W H V H F W R U V B Q F LFl( F K D Q J H G D W D W W S S FR W VW LL QR Jl H Q J D J H P H Q W 3 0 D Q Q L Q J V X W R I D IF Q 10 H IN D SV Oi D Ql @ B/ (N J From Vision to Action: Region of , G H Q W L S W HR \0 U 9 /? W H 10 W M 12Y O Z Z/ 0 0 Durham Community Climate Change J U H H Q K R X V H J D V, IIIA P E RI (V V R 0 W Local Action Plan 2012 V H W R 1 J U H H Q K R X V H J D V U H 5 H J L R Q R xLf? IV D P E M H F W L Y H V D Q G S R Towards Resilience: Durham ' X U K D P% V S O D Q W R S U H S D U H Community Climate Adaptation Plan Z H D W K H U , W L Q F O X G H V 2016 ' X U K D P 5 H J L R Q D O & R X Q F L O 5 H J L R Q R X (. <kDDYpH Q R Z E H H Q U H I H U U H G Ib D Q G F R V W L Q J $ U D Q J H R 1 Z L O O K D Y H DR I U RI B[ FJ V L Q O D R S O ' X U K D P & R P P X Q 4 WN H 6 Q R V FJ F H3 O40 Q' X U K D P 5 H J 3 U R M H F W L Q SG UH RYJHU OH RV SV H G L Q S D U W Q H U V K L S U R Y L G H U V 7JK\ H 3 'OXDUQK DRPU 0&0 Municipality of Clarington Attachment 1 to Report CAO -007-18 S O D Q W K D W G H I L Q H VW W LR FP P EK IN G H I L Q H W K H F R P P X Q L W\¶ V S U L R U X V H W R Item 16 — Laneway at Rundle Road 5 H V R O X W L R Q & 0 R Y I-& (R X IQ \ F L O O R U& R& XR QR FN L HO O RV U H F 1 RH QD GO H G 7 K D W V W D I I E H G L U H F W H G W R D W W H 5 R D G H L W K H U E\ G H H G R U E\ Y H V W L 0 R VS H IR ICU U H G / D W H U L Q W K H 0 H H W L Q, 6 H H I R O O R Z L Q J P R W L R Q 5 H V R O X W L R Q & 0 R Y I-& (R X EQ\ F L O %0 FR FI& RRQX OM I F m 0®\ R U 7 U D L 0 0 7 K Vm KV H I R U H J R L Q J E 5H H V UR HOI X1 W U IRI Q$ W 8R * R Y H U Q P H Q W & R P P L W W H H P H H W L Q J & D U U L H G St Mays Community Relations Coxxuraittee June 13, 20'18 To Whom It May Concern,. Please find attached a copy of the Community Relations Committee Annual Report — 20'17. Representatives of St Marys Cement will provide the annual update to Council at General Government Committee scheduled on June 18, 20'18. The presentation will include a review of the information contained in the enclosed document, and can answer any questions that you may Rave at this time. Regards, �� Tanya Partly Community Relations Co -Chair St. Marys Cement Community Relations Committee 2017 Annual Report St. Marys Community Relations Committee 2017 Annual Report Purpose The Community Relations Committee (CRC) provides a forum for discussion between St. Marys and the surrounding community. The CRC: • Identifies community issues and concerns; • Provides advice to St. Marys on areas of interest or concern to the community including the effects of plant operations on the community; • Reviews and provides feedback to St. Marys on communications including newsletters and environmental reports; and • Reviews operations at the plant which have an impact on the community. Members The members of the CRC reflect the larger community in which St. Marys operates. Each member participates equally on the committee. In 2017, the CRC membership underwent a number of changes. As of December 31, 2017, CRC membership was a follows: David Veenstra Port Darlington Community Association (Co-chair) Tanya Pardy Human Resources Manager, St Marys Cement (Co -Chair) Jeff Mitchell Port Darlington Community Association Pauline Witzke Port Darlington Community Association Jim Grimley L® Ruff ld FI�CID RP HR❑ C�-�I/1 TVVFf L[7��ZQ Amy Burke Municipality of Clarington Wille Woo Member of the Municipality of Clarington Council Cherisse Quarry EIT, St. Marys Cement Diaram Ernie Hamilton Quarry Manager, St. Marys Cement Ruben Plaza Corporate Environmental Manager, St Marys Cement Chris Richards Environmental Manager, St Marys Cement Jim Storey Plant Manager, St. Marys Cement St. Marys and the C R ❑ [HAhQ3A4CF V DCNWAitV&imRW�❑ LQJ LSCI\AW F -P EHW-❑ IRW❑ resignation was received in 2017- 2 St. Marys Community Relations Committee 2017 Annual Report Glenda Gies Port Darlington Community Association (Former Co -Chair) Rick Rossi Port Darlington Community Association Sophia Wouters Port Darlington Community Association Nancy Edwards Port Darlington Community Association The CRC also engages with Kim Lendvay of the York Durham District Office for the Ministry of the Environment and Climate Change. Mandate The mandate of the CRC is to review and refine procedures for reporting concerns and mitigating impacts resulting from St. Marys operations. 3 St. Marys Community Relations Committee 2017 Annual Report 2017 Activities There were four CRC meetings held in 2017. The meetings occurred the first Tuesday in March, June, October and December. The CRC reviewed available data and discussed the following issues during the meetings held in 2017: • Dock Operations • Monitoring Locations • Air Emissions • Stack Emissions • Blast Air Vibrations • Blast Ground Vibrations • Special Projects • Community Concerns • Community Involvement In March 2017, St. Marys launched a new webpage (http://www.stmaryscement.com/Pages/Sustainability/Bowmanville-CRC.aspx) providing online access to site blasting schedules and CRC information. Upon the launch of this webpage, newspaper advertising of blasting dates and times was discontinued. Based on a request made by Municipality of Clarington Council at the annual CRC update presentation on June 12, 2017, an update to the CRC Terms of Reference was initiated. The target completion date is early 2018. On October 12, 2017, St. Marys hosted CRC members for a site tour and blast viewing. Dock Operations The dock continues to be operated based on procedures and best practices to control fugitive dust such as: • Application of dust suppressant on the open face of fuel piles • Cover petcoke piles with tarps • Limit maximum height of petcoke stockpiles to 10 m 91 St. Marys Community Relations Committee 2017 Annual Report Stop loading vessels when wind velocities are over 40 km/hr and from direction of concern Monitoring Locations St. Marys has established a network of locations for monitoring of dust and particulates, and ground and air vibrations. The monitoring network is shown in the following figure. St. Marys Community Relations Committee 2017 Annual Report Air Emissions Air emissions are monitored using a series of sampling locations as set out in the following table. The location of each monitoring station is shown in the Figure on page 5. Sample Station Monitor OPG PM 10 BAM, Dust fall jar North East of Quarry PM 10 Hi Vol, Dust fall jar Cedar Crest PM 10 Hi Vol, Dust fall jar, Seismograph Cedar Crest (C) Dust fall jar Aggregate Seismograph Baseline Seismograph Cove Road PM 10 BAM, Dust fall jar 6 St. Marys Community Relations Committee 2017 Annual Report Dust Fall Four samples collected in dust fall jars were at or above the limit of 7 grams/m2 in 30 days during 2017. • The first, second and third events were at the OPG monitoring station for the months of June, July and August due to road work on Energy Drive • The fourth event was for the month of December at the Cedar Crest monitoring station. PM10 BAM and PM10 High Volume were both low during December. 7 Dust Fall 2017 10.00 X X 9.00 8.00 7.00 m � t B Cedar Crest 6•00 f C Cedar Crest M 5.00 North East Quarry cm 4.00 �# Cave Road --a--Limit 3.00 v OPG 2.00 1.00 0.00 (! D z ❑ m o m 7 St. Marys Community Relations Committee 2017 Annual Report PM10 High Volume Non -Continuous There were no samples in 2017 above the limit of 50 micrograms/m3. PM 10 Program 2017 0 5 50 40 tq North East Quarry N 30 tB Cedar Crest a� 0 V 20 Limit 10 0 N y fA a c1i c1i m m � O Z ❑ ❑ � � LL St. Marys Community Relations Committee 2017 Annual Report PM 10 Continuous BAM There were two events during 2017 with values above the limit of 50micrograms/m3for the 24 hour daily average: • The first event occurred at the SMC1 OPG location on July 17th during road work on Energy Drive • The second event occurred on October 25th during grain harvesting beside the sampler 2017 PM 10 BAM Avg 24 hrs. � o0 90 Grain Harvesting 80 --*--OPG70 M U) 6o t Cove Road E ca 0)50 O Limit 40 30 20 iwo io D m����0000zzzz00000 St. Marys Community Relations Committee 2017 Annual Report Stack Emissions 6M DLRtFS 3,771 tonnes of SO2 between January 1 and December 31, 2017. Allowances of SO2 will be transferred from the plant in St Marys to the plant in Bowmanville (both owned by St. Marys Cement) to cover the difference from the 3,684 tonnes granted by the Ministry of Environment and Climate Change (MOECC) for 2017. 5,000 4,500 4,000 3,500 3,000 m 2,500 0 r 2,000 1,500 1,000 500 SO2 Emissions 2017 2017 Allowance Granted 2017 Actual Emissions 10 St. Marys Community Relations Committee 2017 Annual Report 6VV0 DIES -3,067 tonnes of NO,, between January 1 and December 31, 2017, 282 tonnes below the 2017 allowance of 3,349 tonnes granted by the MOECC. 4,000 3,500 3,000 2,500 m 2,000 0 1,500 1,000 500 NOx Emisions 2017 2017 Allowance Granted 2017 Actual Emissions 11 St. Marys Community Relations Committee 2017 Annual Report Blast Off-site Air Vibrations There were no exceedances of the peak air vibration limit of 128decibels (dB) in 2017. 130 125 120 115 110 105 100 Peak Air Vibration Level (dB) r• r• r• r• r• r• r• r• r• r• r• r• r• r• r• r• r• r• r• r• r• r• r• r• r• r• r• r• v v v v v v v v v v v v v v v v v v v v v v v v v v v v N N N N N N N N N N N N N N N N N N N N N N N N N N N N r-1 r-1 r-1 M Ln Ln w W W 1, r� 00 00 00 (n (n (n O O ri ri ri N N N N O O O O O O O O O O O O O O O O O ri ri ri ri ri ri ri ri ri A 00 Ln m A 00 A w A 4 N A O A 00 Cit Ln N Cit O 00 r� 4 m A A Ln A r -I r -I N r -I r -I r -I r -I r -I O r -I N r -I N O O N O r -I r -I r -I r -I O ri N O ri ri N +Golder Air Vibration (dBL) Cedar Crest Golder Air Vibration (dBL) Aggregate Shop --*—Golder Air Vibration (dB L) Baseline Air Vibration Limit 12 St. Marys Community Relations Committee 2017 Annual Report Blast Off-site Ground Vibrations There were no exceedances of the peak ground vibration limit of 12.5 millimeters/second (mm/s) in 2017. 14 12 10 8 6 4 2 0 Peak Ground Vibration level (mm/s) n n n n n n n n n n n n n n n n n n n n n n n n n n n n v v v v v v v v v v v v v v v v v v v v v v v v v v v v N N N N N N N N N N N N N N N N N N N N N N N N N N N N r-1 r-1 r-1 M Ln Ln [D [D W 1, r� 00 00 00 (n (n (n O O ri ri ri N N N N O O O O O © O O O O O O O O O O O ri ri ri ri ri ri ri ri ri A 00 Ln m A 00 A w r -I 4 N A O A 00 m Ln N m O 00 r� Rt M ri r-1 N A r -I r -I N r -I r -I r -I r -I r -I O r -I N ri N O O N O r -I r -I r -I r -I O r1 N O tGolder Peak Component (m m/s) Cedar Crest Golder Peak Component (m m/s) Aggregate Shop tGolder Peak Component (m m/s) Baseline Ground Vibration Limit 13 St. Marys Community Relations Committee 2017 Annual Report Special Projects Other site -related projects and operational initiatives that were discussed by the CRC in 2017 included the following: • Initiation of an assessment to determine potential locations for the installation of a new vibration monitoring location along Cedar Crest Beach Road or Cove Road; • Continuation of progressive berm construction and planting along the south east side RIIV1H17LDlu tiRIEL11II UV9HA/L1NVD3WHGa U� S / • Shipment of stripped overburden clay soils for use by the Port Hope Area Initiative; • Initiation of the use of wood waste as a low carbon alternative fuel; and • Bowmanville Underground Expansion Project Class Environmental Assessment (update presentation by representatives of CBM Aggregates and Golder Associates March 2017 CRC meeting). St. Marys Community Relations Committee 2017 Annual Report Community Concerns There were 26 complaints from the community in 2017. All complaints and how the complaint was address by St. Marys were reviewed by the CRC. Community Involvement St Marys places great value on its relationship with its neighbours and believes it is important to support the local community by sponsoring local charities and organizations that make a difference in the community. Some examples include: • Big Brothers and Big Sisters of Clarington • Bowmanville Hospital Foundation • Take Our Kids to Work Day • Outdoor Classrooms at local schools • Concerts in the Park • Light Armoured Vehicle Monument • Darlington Soccer Club • Envirothon • -1V-Ll9ZQG DAlUFestival • Clarington Sports Hall of Fame • Durham Land Stewardship • Bethesda House • Clarington Older Adult Association • Community Safety Day 15 Blasting Dust Plume Noise Other Total Q1 4 1 5 Q2 1 1 1 3 Q3 9 1 10 Q4 8 8 Community Involvement St Marys places great value on its relationship with its neighbours and believes it is important to support the local community by sponsoring local charities and organizations that make a difference in the community. Some examples include: • Big Brothers and Big Sisters of Clarington • Bowmanville Hospital Foundation • Take Our Kids to Work Day • Outdoor Classrooms at local schools • Concerts in the Park • Light Armoured Vehicle Monument • Darlington Soccer Club • Envirothon • -1V-Ll9ZQG DAlUFestival • Clarington Sports Hall of Fame • Durham Land Stewardship • Bethesda House • Clarington Older Adult Association • Community Safety Day 15 St. Marys Community Relations Committee 2017 Annual Report Conclusion St Marys strives to minimize the potential for impacts on the community. St. Marys CRC provides a forum for information sharing and dialogue. The CRC recommends that: • The CRC continue to meet on a quarterly basis; and • The CRC actively solicit an additional CRC member from other residential areas of Bowmanville for the CRC. 16 Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: June 18, 2018 Report Number: EGD -012-18 Resolution: File Number: By-law Number: Report Subject: Building Activity Update January 1 to May 31, 2018 Recommendation: That Report EGD -012-18 be received for information. Municipality of Clarington Report EGD -012-18 Page 2 Report Overview This report provides an update on the building permit activity for January 1 to May 31, 2018. 1. Introduction 1.1 The building permit activity report presents market activity statistics that are intended to provide a clear picture of development activity within Clarington during the period analyzed. The period of analysis for this current report is January 1 to May 31, 2018 and will be analyzed against the same period one year ago. We will then compare the current statistics against a five-year average to give an indication of the status of the current market. 2. Concepts & Definitions 2.1 "Complete Building Permit Application" — is a building permit application that meets the requirements of the Ontario Building Code which include, plans, specifications, documentation and fees, which are in compliance with all applicable law. 2.2 "Permit" — is formal permission to begin the construction, demolition, addition, or renovation. As part of the building permit process, Municipality of Clarington staff must review the plans and documents submitted to ensure they comply with the Ontario Building Code, local Zoning By-laws, and all other Applicable Law. 2.3 "Residential" — refers to construction and permit activity resulting from the creation of all new residential dwelling units as well as accessory structures (detached garages, sheds, etc.), and additions (decks, new additions to a home, etc.). 2.4 "Non-residential" — refers to construction and permit activity that is related to non- residential development such as site servicing, industrial, commercial, and agricultural. 2.5 "Total Construction Value" — refers to the total dollar value of construction activity within a defined period because it is a measure of economic activity as a whole. 2.6 "Total Construction Value Residential" — provides a specific measure of the dollar value of construction within the residential sector and is important because it indicates such things as population growth and more. 2.7 "Total Construction Value Non-residential" — provides a specific measure of the dollar value of construction within the non-residential sector and is an indicator of business development within Clarington. Municipality of Clarington Resort EGD -012-18 3. Total Construction Value & Activity Paae 3 3.1 The following is a table showing the number of permits issued and the value of construction in each of the building categories for the period, January 1 to May 31 in 2018 and 2017. Building Category Number Of Permits 2018 Value Of Construction 2018 Number Of Permits 2017 Value Of Construction 2017 %Change Of Value 2018-2017 Residential 480 $161,870,090 373 $108,587,072 49.1% Industrial 8 $5,592,760 6 $4,858,463 15.1% Government 6 $90,000 4 $885,000 -89.8% Commercial 32 $3,883,000 27 $4,503,970 -13.8% Institutional 8 $5,590,500 1 $625,000 794.5% Agricultural 6 $2,645,000 8 $465,000 468.8% Demolition 13 $0 25 $0 N/A Total 553 $179,671,350 444 $119,924,505 49.8% 3.2 The following graph illustrates the January 1 to May 31 building permit comparison for the last five years. Five Year Total Construction Value Comparison 2014-2018 $200,000,000 $150,000,000 $100,000,000 $50,000,000 $0 2014 2015 2016 oil 2017 2018 2014 2015 2016 2017 2018 Value $130,939,964 $86,764,058 $186,324,301 $119,924,505 $179,671,350 Municipality of Clarington Report EGD -012-18 Page 4 4. Total Construction Value & Activity Residential 4.1 The following pie charts show the types of dwelling units issued between January 1 and May 31, 2018 as well as the types of dwelling units issued in the year to date 2017. Dwelling Unit Type 2018 Apartm­+ 10 3% Townhc 0 0% Sem Detached 0 0% Single Detached 332 97% Dwelling Unit Type 2017 Apartment 18 7% Townho 5 2% Semi -J Detached 12 5% ■ Single Detached 332 ■ Single Detached 212 Semi -Detached 0 Semi -Detached 12 Townhouse 0 Townhouse 5 ■ Apartment 10 ■ Apartment 18 Single Detached 212 86% Municipality of Clarington Report EGD -012-18 Page 5 4.2 The following is a table showing the number of new residential units issued in each area of Clarington for January 1 to May 31, 2018. We have compared those totals to the year-end totals for each of the past eight years. Year: Area 2018 2017 2016 2015 2014 2013 2012 2011 2010 Bowmanville 323 590 521 461 420 216 291 360 282 Courtice 5 317 294 290 153 97 179 312 236 Newcastle 3 227 149 154 51 92 34 165 37 Wilmot Creek 0 0 0 0 4 2 2 5 8 Orono 0 0 0 0 0 1 1 1 1 Darlington 6 28 7 8 9 12 6 5 8 Clarke 2 11 15 11 12 6 10 8 6 Burketon 0 0 0 0 1 1 0 0 1 Enfield 0 0 0 0 0 0 0 0 0 Enniskillen 0 0 2 0 1 2 3 0 3 Hampton 0 3 1 2 2 0 1 1 0 Haydon 0 0 0 0 1 0 0 0 0 Kendal 0 0 0 1 0 0 0 0 1 Kirby 0 0 0 1 0 1 0 0 1 Leskard 0 0 0 0 0 0 0 0 0 Maple Grove 0 0 0 0 0 0 0 0 0 Mitchell Corners 0 2 0 0 0 1 1 1 0 Newtonville 1 0 3 3 3 7 6 3 7 Solina 1 2 3 0 0 1 3 1 1 Tyrone 1 0 0 0 0 0 0 1 1 Total 342 1,180 995 931 657 439 537 863 593 Municipality of Clarington Resort EGD -012-18 5. Total Construction Value & Activity Paae 6 5.1 A measure of economic activity within Clarington may be found in part by looking at the non-residential space, such as industrial, commercial and institutional as well as large multi -unit residential developments such as apartment buildings or condominiums. In this regard we find it helpful to provide information about permits that fit this criteria and exceed a construction value of $1,000,000. The details about such activity in 2018 are provided as follows: Owner Location Description Value ($) Type Kawartha Pine Ridge 171 Church Street, Addition and $2,500,000 Institutional District School Board Orono Interior Renovation 6,853 7,348 3D Cana Incorp. 685 Lake Road, Industrial Building $2,000,000 Industrial Bowmanville (Cannabis Facility) Landomills Farms 1886 Concession Dairy Barn $2,000,000 Agricultural Ltd. Road 7, Darlington Waste Management 1 McKnight Road, Reconstruction of Steel Building (Fire $1,400,000 Industrial of Canada Corp. Courtice Damage) Valiant Rental 2366 Highway 2, Interior Reno to Restaurant $1,300,000 Commercial Properties Limited Bowmanville (Shoeless Joe's) 6. Inspection Activity 6.1 The following is a table showing how many inspections were attended from January 1 to May 31, 2018 as well the same time period in 2017. Type of Inspection Completed 2018 2017 Building Inspections 3,778 3,841 Plumbing and Heating Inspections 3,050 3,497 Pool Enclosure Inspections 25 10 Total 6,853 7,348 Municipality of Clarington Report EGD -012-18 Page 7 7. Insights and Outlook 7.1 Building permit activity in the Municipality of Clarington has been strong over the first five months of 2018. The Municipality continues to be a leader in permit activity within the Durham Region and it is anticipated that 2018 will be a strong year for construction activity in the Municipality of Clarington. 8. Concurrence 8.1 Not Applicable 9. Conclusion 9.1 Building permit activity over the first five months of 2018 was very strong, and the outlook is for another record year. 10. Strategic Plan Application 10.1 The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed b Y Y Anthony S. Cannella, Andrew C. Allison, B. Comm, LL.B Director of Engineering Services CAO Staff Contact: Brent Rice, Chief Building Official, 905-623-3379, Ext. 2303 or brice@clarington.net ASC/br/jo Attachments: N/A There are no interested parties to be notified of Council's decision. Clarftwn Community Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: June 18, 2018 Report Number: CSD -009-18 Resolution: File Number: By-law Number: Report Subject: Clarington Recreational Hockey League — Request to Purchase Rink Divider Board Svstem Recommendations: That Report CSD -009-18 be received; 2. That Council approve the purchase of one set of rink divider board systems at an estimated cost of $10,000; 3. That capital funding in the amount of $10,000 be transferred from the 2018 - RRC Security Camera Replacement project , Account #110-42-421-84256-7401 to fund this purchase; and 4. That all interested parties listed in Report CSD -009-18 and any delegations be advised of Council's decision. Municipality of Clarington Report CSD -009-18 Report Overview Page 2 The Clarington Recreational Hockey League is requesting the Municipality purchase a set of portable rink boards to facilitate half -ice and cross -ice hockey programs to their younger age groups, as mandated by Hockey Canada. 1. Background 1.1 Founded in 1968, Hockey Canada merged with the Canadian Amateur Hockey Association in 1998, and is the national governing body of ice hockey in Canada. 1.2 In Ontario, the Ontario Hockey Federation is a member of Hockey Canada and is the provincial governing body of all sanctioned ice hockey in the province of Ontario. 1.3 The Ontario Hockey Federation has informed the Clarington Recreational Hockey League (CRHL) that they are implementing Hockey Canada's mandate for half -ice games at the primary levels for the 2018/19 season, which starts this upcoming fall (Attachment 1). 1.4 To implement this decision, portable rink boards are required to divide the ice surface along the traditional centre line to create two smaller ice surfaces deemed more appropriate for the primary hockey players. 2. Financing 2.1 Staff has identified that the portable boards, complete with smaller goal nets (also required), would cost approximately $10,000 to purchase. The supplier also indicated that there is a twelve week waiting period for the boards/nets to be delivered. 2.2 Through discussion with Finance, it is recommended that the necessary funds be made available through unexpended funds from another recently awarded capital project that came in under budget. 2.3 It is proposed that if approved, the required funds be reallocated from the Garnet B. Rickard Recreation Complex Security Camera Replacement project (#110-42-421- 84256-7401). 3. Concurrence 3.1 This report has been reviewed by the Director of Finance/Treasurer who concurs with the recommendations. 4. Comments 4.1 As this program expands to the other Clarington hockey associations, an additional portable board system and nets may also be required at South Courtice Arena. Staff will address this through the 2019 budgeting process. Municipality of Clarington Resort CSD -009-18 5. Strategic Plan Application Page 3 5.1 The recommendations contained in this report conform to the Strategic Plan in terms of promoting resident engagement in our community, by supporting and enhancing youth services. Reviewed by: Submitted by: Joseph P. Caruana, Director of Community Services Z�- forAndrew C. Allison, B. Comm, LL.B CAO Staff Contact: George Acorn, Facilities Manager, 905-623-3379 ext 2503 or gacorn@clarington.net Attachments: Attachment 1: Letter from the Clarington Recreational Hockey League The following is a list of the interested parties to be notified of Council's decision: Tom Lenehan, President of the Clarington Recreational Hockey League Clarington Recreational Hockey League May 29, 2018 Dear Ken Ferguson, Thank you for our recent meetings to discuss the mandatory program changes to the Tyke (7 year old) program for the 2018-2019 hockey'season, and the Novice (8 year old) program for the 2019-2020 hockey season. We discussed the purchase of boards for Garnett B. Rickard Arena that will make 2 mini rinks. The purchased of 4 new nets, sized 4'x6', was also discussed. We at the Clarington Thunder realize this will be an added expense to the Municipality of Clarington. However it is something that will be required going forward by the CRHL as well as the Clarington Toros and Clarington AAA Zone organizations for seasons to come. We appreciate your support and understanding in regards to Hockey Canada's mandatory programming and thank you in advance. I look forward to hearing from you as soon as a decision is reached. Tom Lenehan CRHL President 905-432-3001 crhlthundergrogers.com Mailing address: 27-1300 King St. E Suite #150 Oshawa, ON LIH 834 (905)432-3001 www.claringtonthundei-.com 21.2 Unfinished Business Excerpt of the June 4, 2018 Planning and Development Committee 8.2 Gord Robinson, Durham York Victoria Land Owners Association, Regarding Development Charges Resolution #PD -108-18 Moved by Councillor Cooke, seconded by Councillor Hooper That the delegation of Gord Robinson, Durham York Victoria Land Owners Association, regarding Development Charges, be received with thanks; and That Council grant relief of the Development Charges for the proposed project. Referred Resolution #PD -109-18 Moved by Councillor Partner, seconded by Councillor Traill That resolution #PD -108-18, regarding the request from the Durham York Victoria Land Owners Association, regarding Development Charges be referred to staff to provide input to the General Government Committee meeting on June 18, 2018, regarding relief of Development Charges. Carried Presentations and Handouts Traffic Concerns on Old Scugog Road SPOKESPERSON: ANDREW CLOWES 00 0 �n 0 0 l� Glene19e Court Maryleah Court— 00000A 1 Andelwood -� Court Gaud Gate Old Scugog Court Nash: Road L -JL �= Concession Rd 4 o� o 0 M Buttery Court Craig OAC Court Taunus Court 0� 0� jl am Farr�p Fred fac �/� "Ive kn7an Avenue Northglen Boulevard �0 �0 a Concession Rd -3 PETITION TRAFFIC CONCERNS ON OLD SCUGOG ROAD Dear fellow residents my name is Andrew Clowes and I live on Old Scugog Road. I have serious concerns about the traffic on our street. Frankly there is far too much traffic, some being "heavy trucks", and many vehicles are traveling at excessive speeds. People that do not live in our community are using Old Scugog Road as a shortcut. There have been some recent accidents that could have had ended in fatalities but fortunately did not. It is time for all of us to stop ignoring the problems and take action! — s a � _ ~sr s s � dr {��wwE''�+r+l+'d, �,, �4 r�.:lr-i,. e�s. s .. ,�k'.• 11�,. 'N�.'?�, M \. - , �f.', la�� q� S �. � it .. - - � � _y's �• �. � ''w3+ - i• r. __ '' _ _ •� - - « a�,� M1 fie,, - - l may- -_1. •. }� r4{��_�• ti - __ ti air= -�+7 - s _ _ _7 _ - _ _y+ - _ - - � fir'' - �"�� y- -'''tom• -� r 4 ACCIDENTS IN 9 MONTHS !!!!!!!! ARE THERE MORE??????? THE ROOT PROBLEM � L � i i + j i I IL - w ' Y` J I 4F -WLIN ti l t. r } i IL �' r SHORTER ROUTE YES BUT FASTER?? ?w NO OLD SCUGOG ROAD IS A CLASS 4 LOCAL ROAD AND ONLY 21 METERS WIDE EXCESSIVE SPEED J j _ W. 6' HEAVY TRUCK TRAFFIC Ngo 90— Mot—" 11%L Gisa.rner Ralorion• COM - 1 B :]cgE Rood. M—kl-... [} rc1-In .bL I Gi =ate 4'.A5-;7ta�>�•I?. T—pnanc: ' 8--C,419-5201' -,ail: C.1 ro�aknlnl f�,.�enlrc�Flydroane.c�r )-anc 11, 20111 1-1-r .'k,udt:= cal-' rr.-; 37.11 t]1t1 Road L'r.¢s•rnam illc, ON L.1 [ , 4-J2 #cf>ruxn 7- iJL =bur: 2-00024321653 Sere ice A4dresa- 3?4-3 Old ScugM>g R.1 _ hrd tune Lewy k knu For vtrux 1rrLtz datuLl A l,1 iL L' 20 ] 8 to mfr. Tim l,il IillgL,L:L 6ti C uxtnu-Icr C3perx I IL -`.-i auanscx, =Q&—IlUg f.'-�r1,r.ka LsenL�, 0.1d S�U811g Rd- htr- Kx11Ln.nbcck has conccins -4 i k v R.rlations Lt -r fr,r rc-=ponsc. A-:� a urr CU p'uu= 1:1111V%:—MICJ17 urit]L -%-fr. 1-=:] gbrck xtnd U., ecmFlfm, our lac i cruwR liarc 1-.c'eri ask-cJ ou aLvtAd 11 ciiig ( )Id � zl pg Rugal. Hi:jw %t cr, a4 -Evc 11avc rn3--av 1Effc v -LLL xwL ii -k �4i'C.Ups and ill Llye. 01522L c`rMJO'XV, oiL di li[•.re.nr LIrn; ccrs, u -c C- xxx.L+At gL IMPA-1Ir.H Ibe. rn 1ti will ncit be uvc<i In:1dc1mo-1,-I1.pra kill lar- tis-ni twat uc ,lecd cc be an d iti xuad I-1ru n.inibc1- of rcasons, aux:h air t -s fzr nnc€ti-on ofscx=itr, cc1vil72_xt nt -iii d 3-4 srni u x: puwti t i.3u Ln^� rclarcd rcrlaixs, Eoits¢y xrlaiii tur lanCC €tc. •/. i4IiL� i akc rl}j{, CYPPCX=111: -4 1LC1 a:13D rLr-rn wits the hill d d alit;- r.if (_.l�,rnip;rnn, rh-nr tlsiti is au uprsf publi e. rr,ad. pacal loading rc9lricu mq for all txaadk� 11 - RLc�jnrlal' iJ icipalin of C -I r L'Np0r,Ls arc S torld Stier 27-.7.1 and rhotic xlr2it-Tk:Lil_3rL* mpply Frown N-f-arcli ] to=lipril 3L] a+rs r yt-r. JlLar1 LFill 7�a,r, rt 17t7�+kl 1 Vr11i CCitl7C�rfl8 Z 7 UL1I arrrx3tiun. IE w) i -rihcc clu--atjon os cc+n+_W a1 , tiFgfliiig 1his infnrmArion, plrxsr u4n12cr. nie at tet. 6211. 4ini.rnclk•, ,S'Cn1oY fYtFx:.atra�:� [ ..}iLalllranr {-114ts]LncT RU atIOLxi' 4- • L'_ K illirLgbcck c. T. Stcsr,a�- I- I %� X21 ' _ 7 Ir -�PD-1 ri �.'�= � �•� ' �� 1 � tib. ••11�,'� � F iT . I IN I L 1rr.01 4i 49 - �, ra ' SOLUTIONS Solution #1 Weare requesting installation of an all way stop at the intersection of Old Scugog Road and the 4thConcession. 00 0 �n 0 0 l� Glene19e Court Maryleah Court— 00000A 1 Andelwood -� Court Gaud Gate Old Scugog Court Nash: Road L -JL �= Concession Rd 4 o� o 0 M Buttery Court Craig OAC Court Taunus Court 0� 0� jl am Farr�p Fred fac �/� "Ive kn7an Avenue Northglen Boulevard �0 �0 a Concession Rd -3 Solution #2 We are requesting a 4 way stop at the intersection of Old Scugog Road, Craig Court and Gleneldge Street. 00 0 �n 0 0 l� Glene19e Court Maryleah Court— 00000A 1 Andelwood -� Court Gaud Gate Old Scugog Court Nash: Road L -JL �= Concession Rd 4 o� o 0 M Buttery Court Craig OAC Court Taunus Court 0� 0� jl am Farr�p Fred fac �/� "Ive kn7an Avenue Northglen Boulevard �0 �0 a Concession Rd -3 Solution #3 Weare requesting that the speed limit of 60 km/hr that currently is in place on Old Scugog Road from south of the Fourth Concession to the bridge be reduced to 50 km/hr. 00 0 �n 0 0 l� Glene19e Court Maryleah Court— 00000A 1 Andelwood -� Court Gaud Gate Old Scugog Court Nash: Road L -JL �= Concession Rd 4 o� o 0 M Buttery Court Craig OAC Court Taunus Court 0� 0� jl am Farr�p Fred fac �/� "Ive kn7an Avenue Northglen Boulevard �0 �0 a Concession Rd -3 Solution #4 Weare requesting the elimination of heavy truck traffic on Old Scugog Road, unless of course there is a need for their services. BIG TRUCKS %4c f Sillool, Shia! ,i_ a I . B.EG1NS E d. Solution #5 Weare requesting better speed limit enforcement. slakimmOlffe %i SUMMATION: Hydro One Networks Inc. Customer Relations Centre 185 Clegg Road, Markham, Ontario L6G 1 B7 Fax: 905-944-3342, Telephone: 1-800-419-5208 Email: CustomerRelationsCentreChydroone.com June 11, 2018 Mr. Andrew Clowes 3743 Old Scugog Road Bowmanville, ON L1C 4J2 Dear Mr. Clowes: Account Number: 200029321653 Service Address: 3743 Old Scugog Rd. hydroone Thank you for your letter dated April 12, 2018 to Mr. Tim Killingbeck, Customer Operations Manager, regarding our trucks using Old Scugog Rd. Mr. Killingbeck has forwarded your concerns to the Customer Relations Centre for response. As a follow up to your conversation with Mr. Kilhngbeck and to confirm, our local crews have been asked to avoid using Old Scugog Road. However, as we have many different work groups and crews in the area working on different projects, we cannot guarantee the road will not be used. In addition, there will be times that we need to be on this road for a number of reasons, such as, reconnection of service, equipment and storm or power outage related repairs, forestry maintenance etc. We did take this opportunity to confirm with the Municipality of Clarington, that this is an open public road. Typical loading restrictions for all roads across the Regional Municipality of Clarington are 5 tons per axel and those restrictions apply from March 1 to April 30 every year. Thank you again for bringing your concerns to our attention. If you have any further question or concerns regarding this information, please contact me at 1-800-419-5208, ext. 6211. Sincerely, V Anne Scriver Senior Customer Consultant Customer Relations c. T. Killingbeck c. T. Stone PETITION TRAFFIC CONCERNS ON OLD SCUGOG ROAD Dear fellow residents my name is Andrew Clowes and I live on Old Scugog Road. I have serious concerns about the traffic on our street. Frankly there is far too much traffic, some being "heavy trucks", and many vehicles are traveling at excessive speeds. People that do not live in our community are using Old Scugog Road as a shortcut. There have been some recent accidents that could have had ended in fatalities but fortunately did not. It is time for all of us to stop ignoring the problems and take action! The strategy to make our street safe again would be as follows. 1. We need to unite as neighbors! 2. 1 sent a letter to Hydro One requesting that they advise their employees not to use Old Scugog Road as a "shortcut' especially their heavy trucks. 3. 1 have had a meeting with local Councillor Ron Hooper and explained the situation to him. I showed him three accident scenes I was aware of on our street. He is looking into a number of things and is going to report back to me. 4. We would then need to request the opportunity to present our case at the next Council meeting. What we will be asking the Clarington Council to do will be the following five items: 1. We will be requesting the speed limit be 50 km per hour on all of Old Scugog Road from south of the fourth concession to the most southern end of Old Scugog Road. 2. We will be requesting a "four way" stop at Concession Road 4 and Old Scugog Road. 3. We will be requesting a second "four way" stop at the corners of Craig Court, Gleneldge Court, and Old Scugog Road. 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: Address: # of people being represented: Date: Please scan and E mail your signed petition to andrewclowes()svmoatico.ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thankyou Andrew Clowes 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: Amsler X, t !}-5kl Address: -- # of people being represented: 3 Date: Please scan and E mail your signed petition to andrewclowes sympatico ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thankyou Andrew Clowes imixe &���sa1�Cx;rsp2lrs eke: pim-isn .. � O. -A i Addml-, year "odd P040" ft".- .. . ........... T7q imw*wq; few", -f4hoo.tou A-loRgPdrAh. 4. We tAli be requesting the elimination of all heavy truck traffic on Olt Scugog unless of course there is a need for repairs etc. S. We will berequestinggreaLer speed limit enforcement, This is an important action that needs to be addressed to protide safetyfot our community, l ask that you sign this petition and lend your support to this important issue: if you have any questions I can be reached at 805-697-3.628 Please sign befoul stating your address and the number of people in jour home that are concerned about this issue, Name: (��_� AddresS, 6 6 LEa15L&f CO 4e p of people being represented: Dake:l PR I L - Please stan'and f mail your signed petition to f3 5 c1 'Ct4 If you do not have Email capability, ask for help from a neiglihor or relative, alternatively I may come to your door once:i realize vtho has not returned the petition. However please minimize the number of, doors I will have to go to because time is of the essence. We really need to expedke this and get it to local Council before they breal: for the slimmer; Also, if anyone has any pictures of these three accidents please E mall iliem to me. Thant; ryou / e , / 6-Q Anti rew Clovies 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. S. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1625 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: —J aL / � �iiJ TT Address: 9 5Ll p of people being represented: —j�— Date: Please scan and E mail your signed petition to If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Ciowes r, We +::.lii be requestin® the eiim!nation Or all hea%j, ii-tick'trefiic On Old Swsvoc illness oe' course there is a need e'oi repairs @ic. 5. Ode s'�9i b� r�t;uestin;; greater speed Iim'rt en7'crternerrt. This I5 an impoWnt action the needs -to i)2 addressed to Provide saafob"Ifniour community. I as;{'that you sign this petition and lend your support'to this iinpor tails issue. If you have any questions i can be rpachad at 935-697-3623 Please Sign below stating your address and the number o7people in your home that are concerned about this issue. Y`Sama: v 4 o'9 people being fzi pp .se iced: � Mte: v 'L y Haase scan and c mall your syned pedtion to _ if you do not have is mail CapaV11% a5I{ An UP 10M a ri^cl,gh7or Or relative, aliterflati�'iely I me',, come' -to your door Once I realize v!ho has not r'etur led One petition. i-loviever pleaso rninin Aze the altimber Of doors :'.'^{i here to go to because time IS of the MOM \AIL' rnlly need to e:ij).t.dke OAS end ae: it to local Council berore thvv bizah fort;le siBTilmei. MS0, ii cnyonc has any plcWl"e5 tar these three acciderris please `w rnall'th-arn Lo isle. 9hat;yov 'Andrew fiov=e5 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions 1 can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: 5iA 011 V Address: I C r # of people being represented: Date: Please scan and E mail your signed petition to andrewcl©�,+:vs@symnaiico.ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes 4. VVe %vill be requesting'the elimination of all heavy truck ire 3fic on Cold Scugog unless of course there is a need -for repairs etc. 5. kAle dvili be requesting greater speed limit enforcement. This is an important action that needs to by addressed to provide safety for our community. I ask that you sign this petition and lend your support to -this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. ,r \ � \ \ - 11�.. 1, , "• ' � �Y_ name: 1�y:yt('('x y t l�t: Address: � � l A � l � r }J of people being repr�' esented: Date: J \ c C- ; Please scan and E mail your signed petition to If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I met, corns to your door once I realize who has not returned "lie petition. However please minimize the number of doors I will hove to go to because time is of the essence. We really need to expeds a this and get it to local Council before they breai:'for 'the summer. Also, if anyone has any pictures of these accidents phase E mall'them to me. Than% you Andrew Clovies 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: —a­f)t9( ZAddress: 67 l «-i c,Cu,-o Cyt �au��C�ric-�-CE # of people being represented: Date: /T� Please scan and E mail your signed petition to andrewclowes@sympatico.ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors 1 will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: Address: —_r # of people being represented: Z, Date: �i�>Zu7n r ib4 Q Ci�val^ Please scan and E mail your signed petition to a iclre,vclobves(�svrrinaiico�ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors 1 will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: r C t`Z Address: � l � _ O/v' DC # of people being represented: —2 Date: My o Z o l t1 e�1CXS� 'n &( ..Cor'' Please scan and E mail your signed petition to ancfrewclowe.sPsyrnpatico.ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes vqe will be requesting the elimination of all heat, truch'traffic on Old Sec gog useless of course'there is a need for repairs etc. 5. vve vMI be requesting greater spead limit enforcement. This is an important action that needs -to be addressed to provide safety for our community. I ask Haat you sign this petition and lend your support to this important issue. if you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people ia3 your home that are concerned about this issue. n!0"Address-- %`h'i ;L �l, ff of people being repsesel;ec?: mate: { 11L 1f` - Please scan and E rnatl your signed petition to If you do not have E mall caps bliity, ask for help'from a neighbor or relative, aiternatiVely I may corne to your door once I realize viho has not returned *,the pe't'ition. MOVIeVer Please minimize the number or doors I v,+Il Lave to go to because time is of the esseaace. kNe really need to expetii:.•e this and get it to local Council before they br tial; for'the stammer. Also, if anyone has any picturos of these'three accidents please E rn 11'thenito nae, Than!,, you Anewe%v Clov,,es 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concernpd about this issue. Name:. Address cv- # of people being represented: Date: Please scan and E mail your signed petition to nncirev cliwves(�s m a ico_ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes K Dear fellow residents my name is Andrew Clowes and I live on Old Scugog Road. I have serious concerns about the traffic on our street. Frankly there is far too much traffic, some being "heavy trucks", and many vehicles are traveling at excessive speeds. People that do not live in our community are using Old Scugog Road as a shortcut. There have been some recent accidents that could have had ended in fatalities but fortunately did not. It is time for all of us to stop ignoring the problems and take actionl The strategy to make our street safe again would be as follows. 1. We need to unite as neighbors! 2. 1 sent a letter to Hydro One requesting that they advise their employees not to use Old Scugog Road as a "shortcut" especially their heavy trucks. 3. 1 have had a meeting with local Councillor Ron Hooper and explained the situation to him. I showed him three accident scenes I was aware of on our street. He is looking into a number of things and is going to report back to me. 4. We would then need to request the opportunity to present our case at the next Council meeting. What we will be asking the Clarington Council to do will be the following five items: 1. We will be requesting the speed limit be 50 km per hour on all of Old Scugog Road from south of the fourth concession to the most southern end of Old Scugog Road. t K�r,G�. 2• oncession oa and O cu 3..WeLw-dN be Yeo ap 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: !`�}'i� OW%, Address: �CV 6uA CV l AwryvYIlV1 W # of people being represented: Q Date: MLU4 5'enGf � ke�rc��Yac�e�s�cJ_1QT� , Please scan and E mail your signed petition to anclrevJcigU esnio� ico.Ci; If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name Address: e set # of people being represented: �.J_ Date: Please scan and E mail your signed petition to anci ewciowes c�soaYirc.ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: dLJ111/) COX Address: % C'/Z!��� 66(t /Z% # of people being represented: Z Date:% Please scan and E mail your signed petition to an�lrewdowes r sLmnatico.ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name' 2!: Z;, Address: _ _I5 li / C # of people being represented: Date:__ Please scan and E mail your signed petition to andrevjclowes n Byrn fico&, If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions 1 can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: tri 1 -�Ri'Ti-CJ Address: j(, (7% 6c,-;,� ,!'c+[✓7nH?J k�;IC(' # of people being represented: J Date: 1 ccs, I <<' Z(3 1 P Please scan and E mail your signed petition to ancirF wcloyj]es@�rnpaYiCo.C- If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes 41. We `:!iii ill reruesting the ellminail Ono 4il h--a\^f a -mc 4 iia 9k On Ole, sc,;308 U1,1 255 of course them is a need ror i-eppirs etc. 5. +.•Ve v!ill be requesting greater speed limit enforcement. This is an important action'that needs to be addressed to provide smet'f For our communit),. I as':C thlt you Sinn [his petition and lend �Vour suppoi i to this impar tans issue. If you have any questions I can be reactedd at 905-697-1.528 Please sign below stating ;/our addi ess and 'the number of people in Four hOrle that aT2 concerned about this issue. i'armz; Michelle Crawford address: 1 Marvle_ CrL_.__ __ - �_ f Ot peoj�ia Deinb rG'pr%sented: 2 Cate: ..�.__M_8j�6 20,18 P'leas'e scan and a mail your signed petition to I I you do not kava E mail capability, @sk for help fi om a ncignt or or relstiv., al'iPrnativaly I may corny to your dow once i realiza !!ho has noti relurn—ad tila pe l'tio(i. Hovever please minimize 'ih' number of clocors i `.'!il'•.':'i eye to go to because time is of tri. essenm \•VP wally need to expt dlte this ands pt it to local Co'and barye they brael; for the sumsniv. iuso, ii vnyoni has any o1c cies of these tures accidents please z mall iiam'- Thanl; yam An,'I a�4 CIO`''es `}• %'ire v ill be requesting the elimination of all heakn/ erucic traffic on Old Scugog unless of course there is a need For repairs etc. 5. V%le %rill be requesting greater speed limit enforcement, This is an Important action that needs to be addressed to provide safeh/'for our community. l ask that you sign this petition and lend your support to this important issue. if you have any questions 1 can be reached at 905-697-1628 Please sign below stating your address and the number of peoul-_ lin ;'o'sT "rite that are concerned about this issue. Name: -/moi �( `3v2 Address: _Z-14161 '/4 C' # of people being represented: � Date: Please scan and E mail your signed petition to If you do not have E mail capability, ask for help front a neighbor or relative, alternatively I may come to your door once I realize %Yho has not returned ,the petition. However please minimize the number of doors I %vill have to go to because time is of the essence. We really need to expedite this and get it to local Council before they breakfor the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thant: you Andrew Clowes 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name:(WAAAD) l-Mddress: 3 Tm Iewih 6a-- # of people being represented: Date: 2-3 Please scan and E mail your signed petition to andr�wc!ov, , C�svrriptatice.ca, If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you ,X`?ClpA�'J Andrew Clowes a'. V.te ,. !ill be f fiLlesdng the alirnln2tion of Ell hea!i' ii ucl,, ircisic on tiff., Scugoo wi!2ss of course shay a is a neefi fw s arc. I We E'31i be requesting great2r s022G l'im'it enl'orcernent. Tills is an important action that naef+s to be addressed -to provide safail+3'or our conlrnuniiy. I CIS!, that you sign tills Petition and land your support to'Zhis irnporuent issue. I y©u hate any Lluestlons I can b2 reached at 905597-?S?E Name sign Belo'.'' statin$ you; eicifiiess anti the nurnber of people in your horn Olai are Confer llet'T about tills Issue. n I iarna:. C1�'ifl �l�"k.tld�S ii} h _Address!rho"(`Ead1qjf � t 07 ;p2o la bt bla reor sen ef.'•: "t a'se:_ J Pieria scan and F malt your signed i)HOOn to if you do not have E moo c3 :!J1ho, ask eoi help ii orin a ntigvMor or r eladve, ai'tai ia2ti-ely I Yn i:y corn'c'to yow Liool once I recliEa l!ho has not re urned lila ,petition. i ioL lever ptame vninlrnl7a the nurn'o.'r of Lloors 1 Oy& i'.?!.'a to go to tl acause erne is of '`pile assenc2. Vde rdaily nv?6 Lo ex JA'a tilts and is?t ii to tori Council befilre Cite`,' ares'.{ oot t iT sCltnnl@i. Also, If Enpni has any ;lictuies of these Citi ee c'cci,ivrts please E ill'all Zheni to n . Than'; yo'd rand ev clo yes ....... ..... Ar ..... 'bld vowipof tfraboya ally I o0ok lh.;Yp home Otat** .. rill ....... ... m CQr Mit.9 y4OWOU Hwworpilkloo:Twifinizi :re VJe will be requesting the elimination ,s mination of all heap^, 'truck traffic on O'd Scgog unless of course there is a need for repairs etc. 5. Vde will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. ask that you sign this petition and lend your support to -this important issue. if you have any questions I can be reached at 905-697-1628 Please sign belo`-! stating your address and the number of people in your home that are concerned about this issue. Flame:�t / ': ,l•'' "�� Address: P of people being represented. L_J Otte Please scan and E mail your signed petition to If you do not Have E mail capability, ask for help from a neighbor or relative, alternatively I may comp to your door once I realize :rho has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. vie really need to expedi,e this and get it to local Council before they breal,for 'the summer. Also, if anyone has any pictures of these three accidents please E mail 'them 'to me. Than!,, you Andrew Cloves 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. S. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. a_ Name:/'C G, 5 (f/�n �lJ.> Address: c � # of people being represented: Date:' Please scan and E mail your signed petition to an(irekvciowesPsymi)) itico.ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. S. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: Address: �? -2 � 5 # of people being represented: —42, Date: Please scan and E mail your signed petition to andrevvcloyv2sC svrnoatico ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes c., V e ,,,,ill be requesting the elirninadon of all heavy truck'trafiic on Old Scugog unless of course there is a need for repairs etc. 5. VVe will be requesting greater speed limit enforcement. This is an important action 'that needs -to be addressed to provide safely for our community. ask'tha't you sign tills petition and lend your support' to' this important issue. Ifyou have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. 44- Mame: ^ _32"A_ Address: i3 Q, Q AojD� yL LL # of people being represented: J _ Date: / " --26 cA Please scan and E mail your signed petition to If you do not have E mail capabilkl,, ask for help from a neighbor or relative, alternatively I may corn-, to your door once I realize svho has not returned the petition. However please minimize the number of doors I :v^Il hove to go to because time is of the essence. ktfe really need to expedire this and get it to local Council before they br eal: for tile summer. Also, if anyonc has any pictures of these three accidents please E mail them 'to me. Thant: you Andrew Clovies 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. S. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: -.-6. J ✓f (L2 Y'< Address: i 3 V 771E IQ �-' # of people being represented: —J Date: C iz� Please scan and E mail your signed petition to andrewclovvesnyrupaticc_c_, If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. S. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. v - Name: �j `" i C `1 Address: # of people being represented: Date: Ica`I Please scan and E mail your signed petition to andrewcioloyesl s adco.ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes z;., Vile %vIII be requesting the elimination of all heavy track traffic on Old Scugog unless of course there is a need for repairs etc. 5. \Me will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our communit,. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1625 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: L 0_t:_K. Address: 1 # of people being represented: � mate: r v v Please scan and Email your signed petition to if you do not have E mail capability, ask for help Trona a neighbor or relative, alternatively I may come to your door once I realize +,rho has not returned the petition. However please minimize the number of doors I % III have to go to because time is of the essence. We really need to eapedKe this and get it to local Council vefore they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Than% you Andrew Clovies rN rK< I evkl-�-) sympc&coh &I✓ j oa ry r)e o row 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. °v0 rk L(fAAq �v ^ I Name: ,TOO n V) (f� Address: # of people being represented: Date:( 12T Please scan and E mail your signed petition to andictj% clovva=a>syLi�)ati<%ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. `t�h AMyew, Thank you sb uin �`! Andrew Clowes�� iJ�k1 U vwj &'L1 PETITION TRAFMC CONCERNS ON OLD SCUGOG ROAD Dear fellow residents my name is Andrew Clowes and I live on Old Scugog Road. I have serious concerns about the traffic on our street. Frankly there is far too much traffic, some being "heavy trucks", and many vehicles are traveling at excessive speeds. People that do not live in our community are using Old Scugog Road as a shortcut. There have been some recent accidents that could have had ended in fatalities but fortunately did not. It is time for all of us to stop ignoring the problems and take action The strategy to make our street safe again would be as follows. 1. We need to unite as neighbors! 2. 1 sent a letter to Hydro One requesting that they advise their employees not to use Old Scugog Road as a "shortcut" especially their heavy trucks. 3. 1 have had a meeting with local Councillor Ron Hooper and explained the situation to him. I showed him three accident scenes 1 was aware of on our street. He is looking into a number of things and is going to report back to me. 4. We would then need to request the opportunity to present our case at the next Council meeting. What we will be asking the Clarington Council to do will be the following five items: w 1. We will be requesting the speed limit be 50 km per hour on all of Old Scugog Road from south of the fourth concession to the most southern end of Old Scugog Road. 2. We will be requesting a "four way1' stop at Concession Road 4 and Old Scugog Road. — not r(fc,i(,'� G 3. We will be requesting a second "four way" stop at the corners of Craig Court, Gleneldge Court, and Old Scugog Roadoe i I s�i 6� hay e C on ce.(m, ctV 6, u, 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: f`r / S llf �.S�lCri1 Address: # of people being represented: .j Date: Please scan and E mail your signed petition to andrewclowes s _nn2iico.ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes C FIr�S C" l 1 n, We vAll be requesting the elimination of all hea ^-, snuck traffic on Old Sczrgog unless of course there is a need for repairs etc. 5. Nde will be requesting greater speer; limit enforcement. This is an important action 'that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your s�opport tothis important issue. if you have any questions I can be reached at 905-697-1678 Please sign below stating your address and the number of people in your home that are concerned about chis issue. 4r Name dress: , "' t Gt, '�✓ f1 of people being represented: Dater Please scan and E mail your signed petition to if you do not have E mail capability, ask for help from a neighbor or relative, alterna'vely I may corn-, to your door once i realize %!ho has not returned the petition. However please minimize the number of doors I v ill have to go to because time is of the essence. We really need to expedke this and get it to local Council before they break'for 'tile summer. Also, if anyone has any pictures of these three accidents please E mail'thern to Me. Thanh you Andrew Cloves Andy Clowes From: ORR <gregorr@rogers.corn> Sent: May -17-18 11:29 AM To: andrewclowes@sympatico.ca Subject: Petition H! Andrew, Here is the signed petition, I totally agree with this and appreciate your efforts, I have 3 kids, two basically grown, but we have seen a few accidents ourselves and need a speed check far more often on Old Scugog. Let me know if the document doesn't arrive and I will re -send, thanks. Greg Orr 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. f � j NameAddress: 1 # of people being represented:�' Date: 7 . Please scan and E mail your signed petition to andremdolmcs(.'?syriio, Jco ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. S. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. �ll(3,0�o d Name? rZn I of lere— Address:3 Abdel Wo rid Cri &C'Vrna�, vi I C4 j M-vO T # of people being represented: Ll Date: C Twine Please scan and Email your signed petition to andrwvclovvws(t�)syLi�L)aiico.ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively 1 may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes 4. We will be requesting the elimination of all heavy truck traffic on Old 5cugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: ��'1f�/.�I!/r//dress: �(JV"C'(�t h/ C /✓f�� # of people being represented:- Date: Please scan and E mail your signed petition to andrewciowes@sync a ico.ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors 1 will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes .. 4\'a "!111 be r ::tltiesting the elinin tion o+ all has\j'vuc'i acfl'ic on 0:d Sc,=Sog miiiass oe course there is a neeti for rep?'h ss etc. 3. \Ala will be requesting gre;te spaed linin enforcarnant. fills is an important ac"lion that needs to be addressed 'to provide Sa'iatf' of our communlKy. I ask thst you sign this petition and lend your support to this irnporion$ issue. I"FY43U have any questions I can iia Ieaciiad 6t 905-697-1634 Phase sign Belo`! stating o your ae- i ess and he number oi' peoph in ;'otic home that are con cer nazi ebout this issue. rlarn8: �/�/✓.-V� '[�E5 vd;Iress: ��n!'��-1,4�^.U.� l G T" # of people being- ra;? aSelle{i; l ©etie: � 1 Nessa scan and E mal your sped I eddon to 17 y o Cao Poi hsave ); m Q i capAMty, ask-,tO- 1.2lp i'rorn a r) eigi170r or relative, ati.-an is-L;;vy I ma corne -to your door once 1 realize N!ho has not returned the p2tiran. rloviader p`sesa nflin1m;ze the number Co doo:5 i i;,;ii hrva io ao'to because "time is of -the assanca. 'me r esily need to e'r'r'.alke foils and get ! to locsa Colla cil baa Ore One", `)rata, for ti'e su'nl'1 v. No, i anyone has any piciuies oNZhase tame acc dents phase E mall them to my Thank yom I Z.. ?^.le Veiil be requesting the elimination of all heavy truck traffic on old Scugog unless of course there is a need for repairs etc. 5. V%Ie �,vill be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. ask -that you sign this petition and lend your support'to'tl�is important tissue. Ir'you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned ab ttt this is { ame: L �' , /17v Address: 7(6(,) Okra fu Gc-� rYi� /% n � ✓✓,ws uJ fi of people being represented: 2 Cate: zxl,L/ Please scan and € mail your signed petition to If you do not have Email capability, ask'for help from a neighbor or relative, alternatively I may corn-, to your door once I realize rho has not returned the petition. However please minimize the number of doors I , ,;il hive to go to because time is of the essence. We really need to expedi e dais and get it to local Council before they br eah for tile summer. Faso, If anyone has any pictures of these three accidents please 6 mail'tiaem to Me. Thank you Andret,v Clo"!es 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. S. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: Address: bO OLD SC LJ LK\ # of people being represented: Dater k I F- ) 1218 Please scan and E mail your signed petition to andre,:vt_lowees@fir imatico.ca if you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes i. We viil be requesting the elirnination of all heavy trucktraffic on Old Scugos unless o`r course there is a need for repairs etc. S. kNe will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I askthat you sign this petition and lend our Support to th'+s important issue. If you have any, questions I can be reached at 905-697-1628 Please sign below statins your address and the number of people in your home that are concerned about this issue. j 4 P3ame Ji �';f l! L address: t3 of people heirs represented:fate1 ! t .�✓ �:'�G z Please scan and E mail your signed petition to - if you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may comae to your door once I realize :.rho has not returned the petition. However please minimize the number of doors I tie'±Il have to go to because time is of the essence. We really need to eapediie this and get it to local Council before they br eah for tile summer. Also, if anyone has any pictures of these three accidents please E mail thern'to me. Than': you Andrevw CloVres 101 WANOn 0: 10 Art Zack Moon an CA Sawsas spin. 0; V ;ZPArs Or - T If s 4 , Imp a r A T It I Son z A a A ws,:s -o �-)r tr-) pr'n-'Aft ou: ask RK you s At poddon and Sand your SUPPOA to 0113 joev, siving you; s Avow and ohs numbar a1pa,Q in your horn? MV vl�- zbn�.�i l,; I is Awns: ""CIVISS: Nown scan FAI "H ;)&IjQn To Nyov do hIV4 E wy WIPIVITY, FSK RT kip coal F nzj�-,O: ! not v Onx wol ! wpos, , ?o Ass 1101 raw; sad the p201101. bKover Qw! PANAc coma yon; via �11;010 nVY Ta NSFY A 09s, NQ ant To? it 7,v. 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name:Address: �:>�rt ��r,i CaCC Q - J # of people being represented: A Date: Please scan and E mail your signed petition to <incirea rclowv.s{a)syi7�atic:c.cc If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes tg, y;Je -111 be requesting the elimination ofall hea,,A truck traffic oil 0I(3 a"cc:goo unless 01 course there is a need for repairs etc. 5. VVe will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and Fend Your support 'to this Important issue. if you have any questions I can be reached &L" 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. �- N f�¢�M3® 33ia Idarn: J Qs�e Address: CLb Ses-lex-t RIS �qq p i o'f p2o �lv beialg represented: C gate: Please scan and s mail your signed petition to If you do not have E mail cap@b- W ;', ask'for help f;orn a 0eigW)or or relative, aitei 61ati"ely I may come to your door once i realize '1110 has not returned the petition. However please minimize the number of doors I %'rlll 111-.3e'to go to because time is of the essence. We really need to ex+fedi€e this and bet it to local Council bero e they brrak'go" 'tile summer. Also, I', anyoric has any pictures of th se three accidents please e'nail thern'to Me. Thanl;you fan urztd Clov!eS 4. %tie will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a meed for repairs etc. S. VJe will be requesting greater speed limit enforcement. This is an important action'that needs to be addressed to provide safety, 'for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-3.628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Marne: MRa-C A iv -i- iia dress: #1 of people being represented: Date: /Z j Please scan and E mail your signed petition to If you do not Have E mail capability, ask'for help from a neighbor or relative, alternatively I may corne to your door once I realize , !ho has not returned the petition. However please minimize the number of doors I All cave to go to because time is of the essence. We really need to expedKe this and bet it to local Council before they break'for the summer. Filso, if anyone has any pictures of these three accidents please E mail'tnem to me. Thant; you Andrew Clovies f, V%te will be reciLesting the elimination o3 all heavy trucl-, zra i`1c on i;, &-ugog umess oe cowse there is a need for repairs etc, 3. We stili by requesting greater speed limit enforcement. This is an Important action that needs -to be addressed to provide safeb,' for our community. I ask that you sign this petition and lend your support to -this important Issue. If you have any questions I can be reached at 905-697-1628 'lease sign below stating your address and the number of people in your home that are concerned about this issue. i'iame:ni n�Address:1 01_ S� C �CChG ti of people being represented: `7' bate: 4- 010 14 �(i%tf• 02 Mdu\;5 -- 2 C1Qi d'W� 0'P G nz_'a. Please sura and E mail your signed petition to - la'you do not have E mail ca, ability, ask -for help from a neighbor or relative,alternatively I ma,, come to Your door once I realiza ?'!ho has no't returned the petition. Hoviever please minimize the nurnber or doors! yt'yii ft-fi 'e to go'to because tlme is of th-- esserce. %A1a reaIlyi need to a;x pedh ''e this and VLt it to Ior, 72 i CoL,rclI befof? t11v,, break, for the su;", n)e4'. Also,, it any enc has any pictures of these threa accidents please E mail then to me. Thank you Antirew Clor!es 4. VVe %vill be requesting the elimination of all heavy truck traffic on old Scugog unless of course there is a need for repairs etc. S. vNe villi be requesting greater speer; limit enforcement. This is an important action that needs to be addressed to provide safety for our community. ask that you sign this petition and lend your support to this important issue. if you have any questions i can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: /',I , c_ iaA F. L DC._- 1=r,[ 1 i'15 :address: ':�6 0 Lid c_ u, L o K0 # of people being rep, esented: i ©ate: I-VEi L_ -,-2-. '2 o i Please scan and E mail your signed petition to If you do not have Email capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before the,., br eah for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank yot+ Andraw Ciovves 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: n % O. LF, -,q -Address: 3-:S Co ( D �D s'cucic�) # of people being represented: ' Date: Z AQP Please scan and E mail your signed petition to ancire.+cloy r s �s nips ice.ro If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank you Andrew Clowes ai. Vile v4ll be requesting the elirninatlon of all heak^/ truch traffic on flat Seu ag unless of course there is a need'fnr repairs etc. S. Vve eaill be requesting greater speed limlt enforcement. This is an important action that needs to be addressed to provide safer/ for our community. l c that you sign'this petition and lend your support 'to this impoi Cant Issue. if you have any questions i can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. i i?erne: t Address: 33 �L�G�/f-Lit c;G 2Gl, ik of people bein representefi: � sate: bvlxj?S 'SA{ ,lc�' /he 11)1J_/e& eq C �� ¢o CG!ti sstvr7 �� 'V C Iim:✓(I,YL tl/1G(iU/1 Y Cy 7TG� ii . Please scan and Email your signed petition to if you do not have E mail capability, askfor help from a neighbor or relative, alter natively 1 may come to your floor once 1 realize who has not returned tile petition. hlOvfever please, minirolze the number of, doors 1 will have to go to because time is o'i the essence. We really need to expedim this and get it to local Council b9bre'they break'for the summer. Also, if anyone has any pictures ofthese 'three accidents please E rnall'thern to me. Than'( you Andrew Clowes A, We will be requesting the elimination of all heavy trucktraffic on old Scugog unless of course there is a need for repairs etc. S. We v,,iil be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. i ask that you sign this petition and lend your support to tills importarrt issue. if you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: n- Address. #k orf people being represented:_ ©ate: Please scan and E mail your signed petition to andf e�vclut°:eo-Ca If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they breal: for the summer. Also, if anyone has any pictures of these three accidents please E mail -them to me. Thant; you Andrew CloweS z!., We will be requesting the elimination of all heap,, truck traffic on ®ltd Scugog unless or course there is a need for repairs etc. 5. We vAll be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our communit,. I ask that you sign this petition and lend your support to this important issue. if you have any questions I can be reached at 905-697-2628 Please sign below stating your address and the number of people in your home that are concerned about this issue. �9ame: Address: kl of people being represented: Date: 'I 0 Please scan and E snail your sighed petition to If you do not have E mail capabilit,, ask for help frorn a neighbor or relative, alternatively 1 may come to your door once I realize +:!ho has not returned the petition. However please minimize the number of doors I will hove to go'to because time is of the essence. We really need to expeddte this and get it to local Council before they breal, for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. i hank you Andrew Cloves a , Wa�'riil be rccluesOng the elii-njnaUon O all hev%-1 Oki SCulaOil unlZ5s 0 course there is a need for repalrs etc. 5. VVe e`!ill be requesting greater speed limit enforcement. This is an important action 'that needs to be acid, essed to pr ovide safely' of our community. I aslc'that you sign this petition and lend your support to' Als important issue. IF you have any questions I can be reached at 905-697-1638 Please sign belov! s'cating your addi ess and the number or people in your borne that are conceriled about- tills issue. �Z,0 /)I`��t�y Name:. I VIC—�s%, Address:r J 4 I 9 � 5 o' p ogle being reps asenve(i: � D9 Ile: 2- C' 4) L/ 2, Please scan and E mail your signed petition to if you do not have E mail capability, ask For help From a neighbor or relative, altarnatively I may Lorne `t0 your d00r Once I real•iza %%ho has not returned the petition. however please minimize the number of doors I rule h Lia as $o to because time is o'1 Che ess'enl-- b'Je really need to exp adi'l:e this anei get it to Iso Col C'Oun cil baior'e they br ea':: For the su?nnlz^'. (1150, I' anyoily i1:15 any I)ICtui es or t'hiese three accidents please E mail'iihani to me. i hwi: yot3 Hndt 2`.l Cio`' cs 4. We swill be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need fnr repairs etc. S. We vAll be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions t can be reached at 905-697-1628 Please! 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs, deliveries, etc. 5. We will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: Adlk L AIJS' Address: ,3(c(4:-12 oLb aiick:t, %e (i w1 tAdV! LLV-1 # of people being represented: �5 Date: Z:;-- 3, 2-04" Please scan and E mail your signed petition to a_ch ewcloures(?s rnio<atico.c If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize who has not returned the petition. However please minimize the number of doors I will have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thankyou Andrew Clowes :4 41. k'4a .All be (',?gi!e'.sttil i;he elli-iiinadon 4f all h wv-f i; ucl, >:3 aril[ foil iiid Sc.igoa illness 0i c0Ui58 there 1s a need 'foi, repals etc. 5. +::32 V':411 i72 requesting Brea er speed 11mit enforcernam, This 1s an important action that needs t0 `]2 addressed to iJri3vlda Safety Ou; Ct"1ltlYflt nld ,'. i a$.C'Sfl ai you signthis p£i:ition and lend you; suppoi i t3J 'tills 1rnpo0 Cant issue. 1i' you have any questions i czn ;se resched at 905-697-162.8 Please sign'eelovs sOating your atltiress and the number of p< opla in your horse 161ai are concei ned rr1boist this issoe, Hama: -L� L ti�L 3 UCf ��'l Cil :;d of p apple being rept LzsenzeO: v5 ,riate:32hpr i L -A-3 Blease scan and c mull your Signed 1)eiitivon to 17 you do not have F road Ccapaillli ;?r uSK for 611;3 horn a ptl; i bor or relative, i Y3 W,! come to yow dow once i i ealiza V.'ho has 310! returned, tilt pel idon. a iAWeVe7 please i's'i't"i' ifnize the number Of cloo. s 1 `; `l1'- Ova to go to Because Urne is Of the ess:?.Ince. We 3••eaIly 02ae. '.o 2?:;viii-:t t61is a^; ind ge^.t it till jDC1l Council lozfoea oney 1�3i ez!i n^cwi' i2 Surn?fMet. miso, if tmyonz has any )ict e?s of hale three accklants i5leas2 road illril W A . Thonk yak, F1r rax i Comas i, VVe vAll be requesting'the elimination of all heavy true}.firarssc on Old Scugog unless or course there is a gleed for repairs etc. 5. \,Ve will be requesting greater speed limit enforcement. This is an important action 'that needs -to be addressed to provide safely fol our community. ask that you sign this petition and Iend.your support to this important issue. if you have any questions I can be reached at 905-697-1-628 Please sign below stating your address and the number of people in your home that are concerned about this issue. 1 >✓ —(Sits t� �ru����c) b'-� 0( -- Name : Address: # of people ming represented: 2' Date: L� Please scan and E mail your signed petition to if you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may come to your door once I realize viho has not returned the petition. Flo lever please minimize the number of doors I vAll have to go to because time is of tile essence. 'Ale really need to expedixe this and get it to local Council before they break for the summer. also, if anyond has any pictures or these'three accidents please E mail thern'to me. "than%you A%ndre"v Clo les ... %AIe v,,ill be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs etc. 5. k%Ie will be requesting greater speer; limit enforcement. This is an important action that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support'to this important issue. if you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: lot�UL �1�E131 Address: 364i OLDS 7GOC7 Rid. VAN IiE�R�+U�GiJU, #3 of people being re le med: Daae: Please scan and E mail your signed petition to If you do not have E mail capability, ask for help from a neighbor or relative, atternatively I may come to your door once I realize v+ho has not returned the petition. However please minimize the number of doors I vAH h,2 e to go to because time is of the essence. 'Ale really need to eapedi`te this and get it to local Council before they breal:'for 'the summer. Also, if anyone has any pictures or these three accidents plaase E mail 'them 'to me. Thank you Andrew Cloves 4. We will be requesting the elimination of all heavy truck traffic on Old Scugog unless of course there is a need for repairs etc. 5. lige v%Q be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety -for our community. I ask that you sign this petition and lend your support to -this Important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Alame:tJohn (L0rnM 4)cArd ,address: S7,A 7 8k of people being represented:. . 12L 'Ao ]� Please scan and E mail your signed petition to c i. cI 5" ,,:: ;' If you do not have E mail capabifty, ask for help from a neighbor or relative, alternatively I may come to your door once i realize who has not returned the petition. However please minimize the number of doors I will, have to go to because time is of the essence. We really need to expedite this and get it to local Council before they break for the summer. Also, if anyone has any pictures of these three accidents please E mail them to me. Thank yov Andrew Owes 4. Vile vAll be requesting the elimination of all heap, truck traffic on Old Scugog unless of course there is a need for repairs etc. 5. Vde vriII be requesting greater speed limit enforcement. This is an important action 'that needs to be addressed to provide safety for our community. I ask that you sign this petition and lend your support to this important issue. If you have any questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. V/1 Name://�)}U% C rn/ `j Address: 1 S6 o'f people bei+ig rep; esentecl: Date: Please scan and E mail your signed petition to If you do not have Email capability, ask for help from a neighbor or relaiive, alternatively I may come to your door once I realize v rho has not returned Mite petition. Posviever please minimize the number of doors I will have to go to because time is of the essence. Mle really need io expefte this and get it to local Council before tile+,' break for'the summer. Also, if anyone has any pictures of these 'three accidents please E mail them to me. Thank you Andrev4 Cio"!es c;., Vile will be requesting the elimination of all hea of truck traffic on Old Scugog unless of course there is a need For repairs etc. 5. \Ve iolll be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. ask that you sign this petition and lend your support' to' this important Issue. If you have any questions 1 can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Name: Mdhi Address: ©t d � ( 1 WR4 5 #o'fpo1pl,being represented: sate:yf1 ( O Please scan and E mail your signed petition to If you do not have Email capability, ask for help From a neighbor or relative, alternatively I may corny to your door once I realize !ho has not returned the petition. Hovrever please minimise the number of doors I will have to go to because time is of the essence. wMle really need to expedke this and get it to local Council before they break For the surnmes•. Also, if anyone has any pictures of these three accidents please E mail them'to me. Than': you Andrew Cloves 4,. we v,,ill be requesting'the elimination of all heap,, truck traffic on ®Id Scugog unless of cou,se there is a need for repairs etc. 5. Vtire will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safety for our community. ask that you sign this petition and lend your support to tills important issue. if you have any questions I can be reached at 905-697-9.628 Please sign below stating your address and the number of people in your home that are concerned about this Issue. 7� DG S�r�coC Z Name/�f�Nl iAIC�L��Address: #1 of people being represented; Date: t Please scan and € mail your sighed petition to If you do not have € mail capability, ask for help from a neighbor or relative, aiternatiVely I may come to your door once I realize reho has not returned the petition. However please minimize the number of doors I k rill Ita.ie to go'to because time is of the essence. V+e really need to expedke this and get it to local Council before they break for'the summer. ,''Iso, if anyone has any pictures of these three accidents please € rnail'theni t-0 me. Than"you Andretia Cloy',+es V/ VVe %will be requesting the elimination of all heavy truck traffic oil Old $cogog unless of course there is a need for repairs etc. AkNe will be requesting greater speed limit enforcement. This is an important action that needs to be addressed to provide safeiy'for our community. I ask that you sign this petition and lend your support to -this important issue. If you have any, questions I can be reached at 905-697-1628 Please sign below stating your address and the number of people in your home that are concerned about this issue. Flame: n csz rrc/ Address: 'W C *# of people being represented: I Date: L Z Please scan and E mail your signed petition to If you do not have E mail capability, ask for help from a neighbor or relative, alternatively I may corn-, to your door once i realize who has not returned 't e petition. Hoviever please minimise the number of doors I %iili have to go to because time is of tate essence. 'Ate really need to expediiLe this and get it to local Council before they break'for tile surnmer. Also, if anyone has any pictures of these three accidents please E mail them to me. Than!-, you Andres Cloves 1 ® or • PEI I " �]11 T 110 N I OLD S'UG( MAD ®ear fellow residents my name is Andrew Clowes and I live on Old Scugog Road. I have serious concerns about the traffic on our street. Frankly there is far too much traffic, some being "hear/ trucks", and many vehicles are traveling at excessive speeds. People that do not live in our community are using Old Scugog Road as a shortcut. There have been some recent accidents that could have had ended in fatalities but follunatel I did not. It is time for all of us to stop ignoring the problems and take action! The strategy to make our street safe again would be as follows. 1. We need to unite as neighbors! 2. 1 sent a letter to Hydro One requesting that they advise their employees not to use Old Scugog Road as a "shortcut" especially their heavytrucks. 3. 1 have had a meeting with local Councillor Ron Hooper and explained the situation to him. I showed him three accident scenes I was aware of on our street. lie is looking into a number of things and is going to report back to me. L!. we would then need to request the opportunity to present our case at the next Council meeting. What eve %^.pili be asking the Clarington Council to do will be the following five items: �1.!�e-*;�tr�cgt}estrn�=tYs�apeeti=timit be 5i3 �rtrt�er.hour;.on.aA-®,`-Oicl•�€argog=RoaEt: 1/2. I.-Ve VA - 11 be requesting a °,four way" stop at Concession Road 4 and Old Scugog Road. 3. q',te-wiil-be-requesting-a-second-°`four way"-stop.at Lite.cotnem-of Cra-rg-CUu r Cteneldge Court, and Old'Srugog Road HOPECENTRE Durham Region Healing, Light, Hobe tar our families Purpose of Appearing Before Committee • To bring awareness to The Hope Centre cause • To provide information regarding the benefits of The Hope Centre to this town/Region • To ask for support Background • In 2010, Catholic Family Services of Durham (CFSD) submitted a major capital grant application to MCSS • In May 2017, CFSD was awarded 1.12 Million • In October 2017, CFSD closed on CAmicale (707 Simcoe Street South, Oshawa) /Vision To provide a single point of access for key supportive services to all individuals and families in Durham Region. Demographic • Victims of gender based violence • Victims of sexual violence • Children who have been victimized • Young (teen) parents with infants/babies/young children • Economically disenfranchised /*** Regional Breakdown *k, Oshawa Whitby Ajax/Pickering Clarington North/Other - 5493% - 14,90% - 17.3 - 09m7% - 04.4% /46L Benefits 1. Increased ease of access to key services, providing a more seamless method of service provision, resulting in an overall strengthening of the community seeking support. Benefits contd... 2. An overall reduction in overhead costs for collaborative partners resulting in more dollars being available for direct service delivery. The Ask A financial contribution to the capital costs of the Hope Centre, for the benefit of all 4 agencies and the clients they serve in our Region. For more information, please call 905- 725-3513 HOPECIENTRE Durham Region Healing, Light, Hobe tar our families Port Granby Project Annual Update -Municipality of Clarington ImIk, A PD Canedian Nuclear LaSaratoires Nucl4aires Labcratarfes Canadlens Overview WRto T W�oplj T Mv EwliKptP troo $ tPrdCFVuvlt�C $ ;I JUNWov"s � WOE RM i*u4l*(mPuv"s 4411 Canadian Nudear Laboratolres Nucl4airw Laboratarfes I Canadlens -2- Port Hope Area Initiative T l4VkVwQVP OAF oFPCE 146 $ too*FVjtwveviv(j .1. �_ ■ Canadian Nuclear I Laborataires Nud6aires Laboratories Canadiens D 0 PoP(yvs $ W(OE oovjE Ttw FRK off► TIE ME T Ww $ ovAo 5E �Umt- PE Wisp WIE PE WF*` vfive mvs uMpl$CE vW E VVF WtOM (IrDWIL Wx ow r t@t r of Et to*P hvgpto�v W]oj $ /vfrvovpio woorej �KwvtjuiFE iff PIES jp uEPUIE Pt PE I I Safety Programs PHAI Ongoing Activity Update 411 Canadian Nudear Laboratoires Nud4airw Laboratarfes I Canadlens PoRTHoPEARFA tNM� ra �a Public �ocu mems Property Value Protection Program Public Engagement Part fl.p� Port Environmental Car— 't Canadian Hucl— ".1 Port Granby Project The Port Features & Updates Granby _-- - Project -_- News CNL awards contracts for PHAI cleanup work in -' --- Click here for waterfront area --_ m the Spring 2018 ed'Rion ota�nr-mte [arradian Nudear Laboratories has awarded two new contracts to clean up historic The Port ]ow- radioarn�e ,ase to port trope, a: part of the aort Nnpe area i-1- Hope Project Port Granby Project Citizen Liaison Group News welcomes two new members Click here for ng ot+,a. mte - - - the Spri edition April 24 new members Susan Clea rvrater and Gordon .tray -6- Port Granby Project Canadian Nuclear LaSaratoires Nucl4aires Labcratarfes I Canadlens Jroiect Highway 401' Concession Road 1 Construction Material Transportation Route Y - _ r -• � - -Long-Term Waste Management — Elliott - Facility Boundary Road r ,Waste Water -- - - �����SATreatnnpnt Plan `: ,lr•�' "cam r :h,;l Relocate approximately 450,000 m3 of historic LLRW from existing site, into an engineered aboveground mound approximately 700 m from M the north shore of Lake Ontario. Footprint of Aboveground Mound tante from ke !700 m Temporary internal - Access Road _ Existing Waste - Management Facility pp w � (WMF) IT Lake Ontario rt Granby Project - Current Work ')P Legacy Waste Management Site ill -Up uJffi(vTo �t ( W l(�Otpov E 2 vopto 7)v Pra ,Qvtp 11 i oil erations Waste Water Treatment Plant 'l4 iter Management Water Conditions Iv#w vPuvtjjPvwov Afdvl"W Rj*PK low V40 i :� � � i :T, •moi L f � — �axo•�ga • . �� t Granby Project Ahead wulk4b, NPIR 1 WUV'S lows D 8tuowpwo limvuv,s,l ta?(o@E H vri rt Granby Project iedule (2015 - 2021 Cell construction Long-term monitoring and maintenance Schedu+e bosedan informodan as aflune 2018 arrd subject to change NLew Long-term Waste _ Management Facility Existing Port Granby Waste ManagemertFacility IFc`� r 00.- )rt Hope Project Update • Jim�..,�-. . -r } ' �. .� . rm�1W'rVnlTl•ti7Y/R7 g r a. FaVIE . �V7!7� ,f�F rt Hope Project Update ig-Term Waste Management Facility • F or :Wi Fol!M- inrrs-a:rM Fal ire "Pe_ ,� � ,-•:.BF.r.�+�..�.f ' -. "�- ,rte F.- _ _-- •�` � f- .... � .. .. z - ��pw � ,_ '���"°'� -tib--' _ :�,. _ - � 71 • F or :Wi Fol!M- inrrs-a:rM Fal ire iblic Information Program nmunity Outreach Activities ?nt WillpipPNE fitoutP0oPdp(@gE lwVwgpv E iffmVAUR :FnWj%Et0Utp00P WWipP1 tt PEj*olWW )ming OfftlrvPPuvt P✓PflE going Communications Activities �W VSO wgox Closing VFJVIEc tPfftpRE PoP�rfIvfEive PbvsvtEpCE (Futoto %ff p fuuj;jam oowm§6W PjovpNE OEFl A lISEONLY STEPUP TO SAFETY SSI AOM N4 no— r as i a . C.-ianw.-.rL�t,�amin•sw.��ain — PuPTHO E ARTA INITTA7 www. phA ,a LED Roadway Lighting thanks the General Government Committee for allowing us to appear as a delegation RE: Report COC -025-18, File Number RFP2018-1 LED Street Lighting Conversion Represented by: David Staines LED Roadway Lighting Ltd. 905.299.6461 dstaines(�i-)ledroadwaylighting.com LED ROADWAY LIGHTING LTD. © 2016 0 Established: 2007 Organization: Private corporation Number of employees: 200 Headquarters: Halifax, Nova Scotia Primary Manufacturing: Amherst, Nova Scotia Worldwide Manufacturing: Canada, UK, Brazil, China, Caribbean. Research, Development and Design centers: Halifax, NS and Victoria, BC First Installation: 2008 Global Exporter: Our products are in more than 60 countries L 0/. - LED ROADWAY LIGHTING LTD. © 2017 1 Buy C adian • We are a Canadian -owned and operated clean technology company that proudly designs, manufactures and supplies industry -best LED street and area lighting luminaires, adaptive controls systems and Smart City technologies • We have more than a dozen articles of Intellectual Property developed in Canada • We employ more than 200 Canadians in a high technology environment • We use an extensive Canadian supply chain • We have supplied a wide range of LED streetlight projects for Canadian Municipal & Utility clients - Including: NB Power (province -wide), NS Power (province -wide), Halifax Regional Municipality (city-wide), Whitby (citywide), Sault Saint Marie (citywide), Richmond Hill (citywide), Burnaby (citywide), Windsor (citywide), Thunder Bay(citywide), Toronto, Ottawa, Surrey, SaskPower, Manitoba Hydro, Edmonton and many others. LED ROADWAY LIGHTING LTD. © 2016 2 ELECTRONICS DESIGN MANUFACTURING OPTICS DESIGN ADAPTIVE CONTROLS 14: 1973eL111TWTH'd4191M,k91►Lei 09 BX@lKolw • Tool -less access to upgradeable LED light engine, power supply, and surge protection device. • Selected "Best -in -Class" Local Residential Roadway Lighting in the Next Generation Luminaires 2013 design competition. • Selected for the inclusion in the IES Progress Reports 2013 (NXT-S) & 2014 (NXT-M). • Selected by Toronto Hydro for street light conversion. • Industry leading 20 -year limited warranty. • Low Cost of Total Ownership. F1 s r;:; k '. a gRa6RE55 "` p'rp•• 55 l Next Next �� General.icn Generation LED ROADWAY LIGHTING LTD. © 2017 4 Clarington RFP: • RFP stipulates Proposals from `Turn -key' contractors, or ESCO's (Energy Services Companies). • Product becomes less important than the project, lowest price bid requires seeking the cheapest product. • Lowest compliant bid received was from Ameresco (American ESCO), with headquarters outside Boston MA, and an office in Markham ON). • Product specification was based on the key features found in the NXT Series, the Municipality's preferred street lighting product, after objective research done over the previous years. LED ROADWAY LIGHTING LTD. © 2016 5 NXT Series: Key Features GASKET 1 SEAL IPdd rated protection against water and dust particles �1 UPGRADEABLE LIGHT ENGINE Unplug the cable connector and realease the light engine using the turn latch INTEGRATED MOUNTING STEP Built-in steps with 2.5° increments allow for simple tilt adjustment up to ± 5° FIELD ADJUSTMENT SWITCH Switch allows users to select 5 available drive currents GLASS LENS I KO9 rated NXT' g�E 1N Cq. `1 Ca pQ au �A?r PICTURED: NXT-S Clarington RFP: Product specification was based on the key features found in the NXT Series. LRL's luminaire competitors put pressure on Clarington Procurement during RFP saying they can't bid, based on the specifications. The FACT is they don't build their product the way we do. They could, but they CHOOSE to build it with less of these key features. Procurement allows changes to the specification in response to this pressure. The `low bid' imperative and altered specs cause bidders to choose cheapest product, so no bidder carries the preferred NXT Series product in their proposal. LED ROADWAY LIGHTING LTD. © 2016 7 LED Roadway Lighting is asking the question: What does the Municipality want? The NXT is the Municipality's preferred and specified street lighting product, based on the objective research done over the previous years. Approximately 200 NXT luminaires have already been installed in Clarington over 2016-18 Ameresco is a quality organization and has worked well with LED Roadway Lighting on previous projects. Can the Municipality direct Ameresco to purchase the NXT Series street light for this conversion project? LED ROADWAY LIGHTING LTD. © 2016 8 LED ROADWAY LIGHTING LTD. © 2016 THANK YOU