HomeMy WebLinkAboutFND-005-07
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REPORT
FINANCE DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
March 5, 2007 Resolution #: sPA- ;23Cf-07.
Date:
Report #: FND-005-07
File #:
By-law #:
Subject:
COMRIF ASSISTANCE FOR MUNICIPAL ASSET MANAGEMENT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-005-07 be received;
2. That Council authorize staff to enter, complete and submit the necessary
paperwork for the Asset Management Program (AMP) as administered by the
COMRIF Joint Secretariat; and
3. That Council authorize staff to enter into a Contribution Agreement with the
Province of Ontario when required by the COMRIF Joint Secretariat, with the
appropriate By-Law being executed by the Mayor and Clerk; and
4. That Council commits to provide its one-third funding contribution to the Asset
Management Program consistent with the requirements of the overall COMRIF
program at an estimated value of $13,675.
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Submitted by:
Nancy T lor, .A., C.A.,
Director of Finance.
Reviewed bD~ ~
Franklin Wu,
Chief Administrative Officer.
NT/LG/nma
REPORT NO.: FND-005-07 PAGE 2
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BACKGROUND:
The governments of Canada and Ontario and the Association of Municipalities of
Ontario (AMO) have developed an Asset Management Program (AMP) component of
the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF).
The Local Services Boards and all municipalities in Ontario with a population of less
than 250,000 are eligible for the Asset Management Program funding.
The eligible municipalities may use the AMP funding to enhance knowledge of their
existing infrastructure assets, evaluate life-cycle costs associated with the infrastructure
they own and operate, assess the capacity of current infrastructure and identify future
needs, plan and make infrastructure financing decisions, and train municipal staff in
long term infrastructure management.
The Asset Management Program is designed to address five principal stages and help
Local Services Boards and eligible municipalities move further along the asset
management continuum.
The five principal stages are diagnostic, inspection, valuation, sustainability/planning,
and financial model.
The Asset Management Program is a claim-based program requiring the eligible
municipalities to first incur eligible costs and then submit a claim statement and final
report to the COMRIF Joint Secretariat for reimbursement before a deadline date of
March 31, 2009.
Eligible municipalities are required to provide one-third of the funding to match the
senior government investment which is consistent the funding allocation of the overall
COMRIF program.
The AMP funding is calculated according to a formula that combines a minimum base
amount plus per capita allocations, each representing 50 per cent of total available
funding. Adjustments to the formula have been made to address the funding realities of
single versus lower and upper tier municipalities.
Notional AMP funding has been set aside for each COMRIF-eligible municipality to
access. In order for eligible municipalities to access their notional AMP funding or to
participate in the AMP program, an Expression of Interest (EOI) is required to be
completed by the municipality and submitted by March 31, 2007. Clarington’s notional
funding is $27,343 (maximum grant amount).
The participating municipalities must relate their answers to the questions in the
Expression of Interest to the five principal stages of asset management. Once the
completed EOI are submitted to the COMRIF Joint Secretariat, eligible municipalities
REPORT NO.: FND-005-07 PAGE 3
______________________________________________________________________
enter into a Contribution Agreement with the Province of Ontario consistent with the
requirements of the overall COMRIF program. The approval process for the AMP is
complete once the Contribution Agreement has been duly executed and signed by the
Minister of Agriculture, Food and Rural Affairs and the authorized municipal staff.
SUMMARY:
That Council authorizes staff to enter, complete and submit the necessary paperwork
for the Asset Management Program as administered by the COMRIF Joint Secretariat
including the entering into a Contribution Agreement with the Province of Ontario with
the appropriate authorized municipal signing officers.
Council commits to provide its one-third funding contribution to the Asset Management
Program consistent with the requirements of the overall COMRIF program.
______________________________________________________________________
Attachments:
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169