HomeMy WebLinkAbout2018-02-13 MinutesNewcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meetinz — Tuesday February13, 2018
(Not vet approved by committee)
In Attendance: Gord Lee, Chair Bryan Wiltshire, Arena Manager
Carol Little, Gary Oliver, Peter Kennedy, Councillor Partner, Regional Councillor, Woo
Regrets: Susan White, Shea -Lea Latchford
1. Adoption of Minutes: Motion # 18-003 was proposed: THAT: The minutes of January
9th, 2018 are accepted as presented.
Moved by: Councillor Partner
CARRIED
Seconded by: Carol Little
2. Arena Manager's Report: Bryan advised of the cancellation of the Clarington Girls
Hockey League cancelling 9 hours of ice time this past week -end for their tournament
schedule. We do still invoice for this time they had booked. The league is aware of this
policy.
We are in need of snow removal from the parking lot as we have two teams that have
qualified for the All Ontario Playoffs. Operations Department is trying to accommodate
us. Bryan will follow-up.
Clarington Fire Department arranged to bring all four crews of Fire Fighters through the
building for an update on equipment and safety methods required for possible
emergencies. Bryan is looking after the scheduling for this month, (February).
February 26th, Bryan will be meeting with Operations Department regarding updates and
current needs for the arena. The parking lot, lighting and snow removal are some of the
topics on the agenda. Bryan will follow-up with the board members at our next meeting
on what was discussed and planned out.
(2)
3. Financial Report: Our 2018 income forecast was discussed at length. Particularly with
the new wage programs implemented by the province. The new wage increases effective
in January of this year and again in January 2019 affect our budget by approximately $8
to $10,000.00. This plus current utility costs necessitate a substantial increase in ice rates.
The following motion was brought forward:
Motion # 18-004 was proposed: THAT: Hourly rates for ice and floor rentals be
increased by approximately $10.00/hr. in all rate areas, i.e., Prime -Time, Minor Hockey,
Day Time, school rates and summer floor rates. Rental to the Newcastle Family
Connection for the upstairs dance program be increased by $50.00. All ice rental rates to
take affect at our start-up in September of 2018. Summer rates to take affect this April,
once the ice is out.
Moved by: Councillor Woo
New rates are as follows:
Youth Rate:
Adult Rate:
Day Youth:
Day/Adult:
11:00 p.m. or later:
Summer Floor Rate -
Seconded by: Gary Oliver
CW1�.1.410117
$170.36 plus 13%HST = $192.50
$206.20 plus 13% " = $233.00
$102.22 plus 13% " = $115.50
$135.40 plus 13% " = $153.00
Same as day/adult
$88.50 plus 13% " = $100.00
Summer Trade shows - (Already booked for this season) — No Change.
Newcastle Family Connection - $200.00 plus 13% HST = $226.00 weekly.
A final budget forecast will be presented by the chair for our March meeting.
4. New Business: It was suggested by Gary Oliver that the south/east corner of the parking
lot is still not lit well enough. Bryan will take it up at his meeting with Operations
Department. Also, the commercial garbage container at the front door is not emptied
frequently enough and garbage overflows onto the parking lot. We require a key for it.
(3)
Bryan will call the contractor to see what can be done — more frequent pick-ups or,
provide us with a key to open and empty.
Councillor Partner suggested we contact Peter Lomax for a quote on snow removal for
next season. This will be put on our to-do list for next fall.
Conversation initiated by Bryan took place regarding the possibility of a pension plan
program for him. After discussion, it was determined we would investigate the
possibility, with no commitment at this point. The chair will investigate and bring
information to our next meeting.
5. Next Meeting - Tuesday March 13, 2018 — 7:00 P.M.
6. Adiournment Motion # 18-005 THAT: The meeting is adjourned
Moved by: Carol Little
[WO .1.41 D117
Seconded by: Councillor Woo