HomeMy WebLinkAbout2018-05-28Clarington
General Government Committee
Minutes
May 28, 2018
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Accessibility Coordinator at 905-623-3379 ext. 2131.
Minutes of a meeting of the General Government Committee held on Monday, May 28,
2018 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal and Councillor W. Partner
Regrets: Councillor C. Traill and Councillor W. Woo
Staff Present: A. Allison, T. Cannella, J. Caruana, F. Horvath, M. Marano,
R. Maciver, N. Taylor, G. Weir, J. Gallagher, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business — Introduction
Councillor Cooke asked that a new business item, regarding a Laneway for Rundle
Road, be added to the New Business — Consideration section of the agenda.
3 Adopt the Agenda
Alter the Agenda
Resolution #GG -301-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Agenda be altered to consider Report CAO -005-18, Veridian and Whitby Hydro
Merger, after the delegation portion of the Agenda.
Carried
Resolution #GG -302-18
Moved by Councillor Partner, seconded by Councillor Cooke
That the Agenda be adopted as presented, with the addition of the new business item
regarding a Laneway on Rundle Road.
Carried
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Clarington
4 Declaration of Interest
General Government Committee
There were no declarations of interest stated at this meeting.
5 Announcements
Minutes
May 28, 2018
Members of Committee announced upcoming community events and matters of
community interest.
The Deputy Clerk introduced the new Election Assistant, Keith Hearst.
6 Adoption of Minutes of Previous Meeting
Resolution #GG -303-18
Moved by Councillor Partner, seconded by Councillor Hooper
That the minutes of the regular meeting of the General Government Committee meeting
held on May 7, 2018, be approved.
Carried
7 Delegations
7.1 Andre O'Bumsawin, Accessibility Advisory Committee, Regarding National
Access Awareness Week
Andre O'Bumsawin, Accessibility Advisory Committee (AAC), was present regarding
National Access Awareness Week. He made a verbal presentation to accompany an
electronic presentation. Mr. O'Bumsawin reminded the Committee that the week of May
28 to June 1, 2018 has been declared by the Council of the Municipality of Clarington as
"National Access Awareness Week". He continued by providing background
information on the purpose of National Access Awareness Week. He reviewed the
accomplishments of the AAC in 2014-2018 term. Mr. O'Bumsawin provided an
overview of the new promotional material of the ACC which included a new logo. He
explained the overall goal and ongoing priorities of the AAC. He noted some of the
upcoming activities for 2018 and highlighted the successes of the AAC. Mr.
O'Bumsawin concluded by explaining the Municipality of Clarington statistics and
advised the Committee that Clarington is a step closer to becoming more accessible but
still has to work at becoming more inclusive.
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Suspend the Rules
Resolution #GG -304-18
General Government Committee
Moved by Councillor Neal, seconded by Councillor Partner
Minutes
May 28, 2018
That the Rules of Procedure be suspended to allow the delegation of Andre
O'Bumsawin to be extended for an additional two minutes.
Carried
He thanked the Committee for their continued support and offered to answer questions.
Resolution #GG -305-18
Moved by Councillor Partner, seconded by Councillor Hooper
That that the delegation of Andre O'Bumsawin, Accessibility Advisory Committee,
regarding National Access Awareness Week, be received with thanks.
Carried
Recess
Resolution #GG -306-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 10:08 AM with Mayor Foster in the Chair.
19.1 CAO -005-18 Veridian and Whitby Hydro Merger
Resolution #GG -307-18
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report CAO -005-18 be received; and
That Council pass the by-law attached to Report CAO -005-18 (Attachment 1) in order to
approve the proposed amalgamations between (1) Veridian Corporation and Whitby
Hydro Energy Corporation, and (2) Veridian Connections Inc. and Whitby Hydro Electric
Corporation.
Carried
Later in the Meeting
See following Motions
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Closed Session
Resolution #GG -308-18
General Government Committee
Minutes
Moved by Councillor Cooke, seconded by Councillor Hooper
May 28, 2018
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that deals with:
x a trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the municipality or local board, which, if
disclosed, could reasonably be expected to prejudice significantly the competitive
position or interfere significantly with the contractual or other negotiations of a
person, group of persons, or organization; and
x a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
Carried
Rise and Report
The meeting resumed in open session at 10:56 PM with Mayor Foster in the Chair.
Mayor Foster advised that one item was discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
Suspend the Rules
Resolution #GG -309-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -307-18 a second time.
Carried
The foregoing Resolution #GG -307-18 was then put to the following recorded vote and
carried:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
Clarington General Government Committee
Minutes
May 28, 2018
8 Communications - Receive for Information
8.1 Minutes of the Central Lake Ontario Conservation Authority dated May 15,
2018
8.2 Minutes of the Ganaraska Region Conservation Authority dated April 19,
2018
8.3 Minutes of the Bowmanville Business Improvement Authority dated May 8,
2018
8.4 Minutes of the Newcastle Business Improvement Authority dated May 10,
2018
Resolution #GG -310-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the Communication Items 8.1 to 8.4 be received for information.
Carried
9 Communications — Direction
9.1 J. W. Tiernay, Executive Director, Ontario Good Roads Association —
Preferred Autonomous Vehicles Test Corridor
Resolution #GG -311-18
Moved by Councillor Partner, seconded by Councillor Hooper
That, arising out of the correspondence from J.W. Tiernay, Executive Director, Ontario
Good Roads Association (OGRA), the Municipality of Clarington participate in OGRA's
Autonomous Vehicle initiative and that this matter be referred to staff to develop a list of
preferred routes within the Municipality.
Carried on the followina recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
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Clartw-n General Government Committee
Minutes
May 28, 2018
9.2 Beth Stacey, Regarding Creek beside Manvers Road, Newcastle
Resolution #GG -312-18
Moved by Councillor Partner, seconded by Councillor Hooper
That Communication Item 9.2, be referred to staff to provide a memo for the Council
Meeting of June 11, 2018.
Carried
9.3 Dale Gibbons, Chair, Courtice Family Concerts in the Park — Request for
Exemption to Sign By-law
Resolution #GG -313-18
Moved by Councillor Neal, seconded by Councillor Cooke
That staff be directed to issue a sign permit to Courtice Family Concerts in the Park for
a two month period commencing June 12, 2018 for the property at 1463 Regional
Highway No. 2.
Carried
9.4 Vincent Walshe, Project Manager, Ward & Burke Microtunnelling Ltd. —
Request for Exemption to Noise By-law
Resolution #GG -314-18
Moved by Councillor Cooke, seconded by Councillor Hooper
That an exemption to the Municipality's Noise By-law 2007-071 for Courtice Trunk
Sanitary Sewer Construction, as requested by Vincent Walshe, Project Manager, Ward
& Burke Microtunnelling Ltd., from June 25, 2018 until November 30, 2018, be
approved.
Carried
10 Presentations
No Presentations
M
Clar-ington
11 Engineering Services Department
11.1 EGD -011-18 Potter Family Heritage Plaque
Resolution #GG -315-18
General Government Committee
Minutes
May 28, 2018
Moved by Councillor Neal, seconded by Councillor Hooper
That Report EGD -011-18 be received;
That Council approve the installation of a Clarington Heritage Plaque to recognize the
Potter family of Bowmanville;
That staff work with the Potter family and Clarington Museums to determine the text and
location for the plaque;
That funding for this plaque will come from Engineering Services 2018 Budget; and
That all interested parties listed in Report EGD -011-18 and any delegations be advised
of Council's decision.
Carried
Councillor Partner chaired this portion of the meeting.
12 Operations Department
12.1 OPD -006-18 Update on the removal of Emerald Ash Borer (EAB) Infected
Trees
Resolution #GG -316-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report OPD -006-18 be received for information.
Carried
Councillor Cooke chaired this portion of the meeting.
13 Emergency and Fire Services Department
13.1 ESD -005-18 Emergency Services Activity Report — Q1 2018
Resolution #GG -317-18
Moved by Mayor Foster, seconded by Councillor Partner
That Report ESD -005-18 be received for information.
Carried
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Councillor
Hooper chaired this portion of the meeting.
14 Community Services Department
14.1 CSD -008-18 Youth Centre in Newcastle
Resolution #GG -318-18
General Government Committee
Minutes
May 28, 2018
Moved by Councillor Partner, seconded by Mayor Foster
That Report CSD -008-18 be received;
That Council approve a six month pilot project Youth Centre operated by the John
Howard Society, located at the Diane Hamre Recreation Complex, with a scheduled
opening of December 1, 2018;
That the operating costs of $59,889 be provided to the John Howard Society to operate
the Youth Centre in Newcastle, to be funded from the Rate Stabilization Reserve Fund;
That $20,000 be approved for renovations to the former concession area, to be funded
from the General Capital Reserve;
That staff report back to Council prior to the end of the six month pilot project; and
That all interested parties listed in Report CSD -008-18 and any delegations be advised
of Council's decision.
Carried
Mayor Foster chaired this portion of the meeting.
15 Municipal Clerk's Department
15.1 CLD -016-18 Nomination to the Durham Active Transportation Committee
Resolution #GG -319-18
Moved by Councillor Neal, seconded by Councillor Partner
That Report CLD -016-18 be received;
That the resignation of Paul Davidson be received, with regret, and that he be thanked
for his contribution to the Durham Active Transportation Committee;
That the vote be conducted to nominate one citizen representative for a term ending
December 31, 2018 or until a successor is appointed, to the Durham Active
Transportation Committeefor the Municipality of Clarington, in accordance with the
Appointments to Boards and Committees Policy; and
Clarington General Government Committee
Minutes
May 28, 2018
That all interested parties listed in Report CLD -016-18 and any delegations be advised
of Council's decision.
Carried
The following nomination was made in accordance with the voting process outlined in
the Council Appointments to Boards and Committees Policy for the Durham Active
Transportation Committee for a term ending December 31, 2018 or until a successor is
appointed:
• Constance Gray
Suspend the Rules
Resolution #GG -320-18
Moved by Councillor Neal, seconded by Councillor Partner
That the Rules of Procedure be suspended to extend the meeting until 12:15 PM.
Carried
16 Corporate Services Department
Resolution #GG -321-18
Moved by Councillor Neal, seconded by Councillor Cooke
That Reports COD -017-18, COD -018-18, COD -020-18, COD -022-18 and COD -024-18
be received on consent with the exception of Reports COD -018-18 and COD -020-18
and COD -022-18 and COD -024-18.
Carried
16.1 COD -017-18 Road Shouldering
That Report COD -017-18 be received;
That D&D Trucking and Construction Service Inc. with an annual bid for 2018
work in the amount of $52,747.30 (Net of HST), being the low, compliant bidder
meeting all terms, conditions and specifications of CL2017-44 for Road
Shouldering be awarded the contract for an initial one year term, as required by
the Operations Department;
That, pending satisfactory performance, the Purchasing Manager be given the
authority to extend the contract for this service for up to two additional one year
terms;
That funds required for this project in the amount of $61,751.14 (Net of HST)
which includes construction cost of $52,747.30 (Net of HST) and other related
costs such as consulting required for preparation of tender
Clarington-
General Government Committee
Minutes
May 28, 2018
specifications, inspection and contingency of $3,000.00 (Net of HST) be drawn
from the following account:
Self -Insured Losses — Reserve 100-00-000-00000-2902 $40,000.00
Ditching (2017) 100-36-380-10240-7112 $11,967.86
Ditching (2018) 1 00-36-380-10240-7112 $ 9,783.28
That all interested parties listed in Report COD -017-18 and any delegations be
advised by the Corporate Services Department of Council's decision regarding
the award.
Carried
16.2 COD -018-18 Supply and Haulage of Granular Material
Resolution #GG -322-18
Moved by Councillor Neal, seconded by Councillor Cooke
That Report COD -018-18 be received;
That Robert E. Young Construction Ltd. with an annual bid in the amount of
$195,923.01 (Net of HST), being the low, compliant bidder meeting all terms, conditions
and specifications of CL2018-19 for the Supply and Haulage of Granular Material be
awarded the contract for an initial one year term, as required by the Operations
Department;
That, pending satisfactory performance, the Purchasing Manager be given the authority
to extend the contract for this service for up to four additional one year terms;
That funds required for this project in the amount of $195,923.01 (Net of HST) be drawn
from the following account:
GR Patch/Resurf. - Misc. Op. Exp. 100-36-382-10280-7112 $195,923.01
That all interested parties listed in Report COD -018-18 and any delegations be advised
by the Corporate Services Department of Council's decision regarding the award.
Carried
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Clar-ington General Government Committee
Minutes
May 28, 2018
16.3 COD -020-18 Supply and Deliver Tanker Truck(s)
Resolution #GG -323-18
Moved by Councillor Neal, seconded by Councillor Cooke
That Report COD -020-18 be received;
That Dependable Truck and Tank Ltd. with a bid in the amount of $282,812.83 (Net of
HST), being the low, compliant bidder meeting all terms, conditions and specifications of
CL2018-18 for the Supply and Delivery of a Tanker Truck be awarded the contract for
an initial one year term for the tanker budgeted in 2018;
That the Purchasing Manager be given the authority to proceed with the purchase of a
replacement tanker truck through either a) or b) below for the tanker budgeted in 2016:
a) Purchase the seized tanker through the current auction process provided the price is
reasonably close to the original price approved through internal report PS -019-16.
OR, if the auction price is unacceptable:
b) Purchase a second tanker truck from Dependable Truck and Tank Ltd. provided the
price is the approximate price of the current bid price as noted in Recommendation #2.
That funds required for the 2018 tanker in the amount of $282,812.83 (Net of HST) be
drawn from the following account:
Emerg. Serv. Fire Fleet (2018) 110-28-388-82824-7401 $282,812.83
That funds required for the 2016 tanker be drawn from the following account:
Emerg. Serv. Fire Fleet (2016) 110-28-388-82824-7401 $236,897.28
That all interested parties listed in Report COD -020-18 and any delegations be advised
by the Corporate Services Department of Council's decision regarding the award.
Carried
16.4 COD -022-18 Supply and Deliver a Pumper Truck
Resolution #GG -324-18
Moved by Councillor Neal, seconded by Councillor Cooke
That Report COD -022-18 be received;
That Dependable Truck and Tank Ltd. having satisfactorily supplied one pumper truck
last year per contract RFP2016-5 for the Supply and Delivery of One Pumper Truck,
have the contract extended for an additional optional year for the supply and delivery of
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Minutes
May 28, 2018
one more pumper truck with a 2018 bid amount of $711,878.15 (Net of HST) as
required by the Emergency Services Department;
That funds required for this project in the amount of $711,878.15 (Net of HST) be drawn
from the following account:
Emerg. Serv. Fire Fleet (2018) 110-28-388-82824-7401 $700,000.00
Add'I Funding Required - Fire Equip R/F
$ 11,878.15
That all interested parties listed in Report COD -022-18 and any delegations be advised
of Council's decision by the Department.
Carried
16.5 COD -024-18 Emergency and Fire Services Uniforms
Resolution #GG -325-18
Moved by Councillor Partner, seconded by Councillor Hooper
That Report COD -024-18 be received;
That Carleton Uniforms Inc. with a total bid amount of $60,769.19 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and specifications of
Tender CL2018-23 be awarded the contract for the supply of the Emergency Services
and Fire Uniforms for one year period as required by the Emergency and Fire Services
Department;
That the estimated funds required annually or this contract in the amount of $60,769.19
(Net HST Rebate) be funded by the Municipality as follows:
EMS — Uniforms 100-28-130-00000--7183 $60.769.19
That, pending satisfactory service, the Purchasing Manager be authorized to extend the
contract for up to four additional one year terms; and
That all interested parties listed in Report COD -024-18 and any delegations be advised
by the Corporate Services Department of Council's decision regarding the award.
Carried
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17 Finance Department
General Government Committee
Minutes
May 28, 2018
17.1 FND-008-18 Annual Statement for the Development Charges Reserve
Funds for the Year Ended December 31, 2017
Resolution #GG -326-18
Moved by Councillor Neal, seconded by Councillor Hooper
That Report FND-008-18 be received; and
That a copy of Report FND-008-18 be posted on the Municipality's website.
Carried
17.2 FND-009-18 2017 Annual Statement for Cash in Lieu of Parkland Reserve
Fund
Resolution #GG -327-18
Moved by Councillor Partner, seconded by Councillor Hooper
That Report FND-009-18 be received for information.
Carried
17.3 FND-010-18 Financial Update as at March 31, 2018
Resolution #GG -328-18
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report FND-010-18 be received for information.
Carried
18 Solicitor's Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
19.1 CAO -005-18 Veridian and Whitby Hydro Merger
Report CAO -005-18, Veridian and Whitby Hydro Merger was considered earlier in the
meeting after the delegation portion of the agenda.
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Clarington
20 New Business — Consideration
20.1 Laneway at Rundle Road
Resolution #GG -329-18
General Government Committee
Minutes
May 28, 2018
Moved by Councillor Cooke, seconded by Councillor Neal
That staff be directed to attempt to acquire the laneway property abutting 2392 Rundle
Road either by deed or by vesting order.
Carried
Suspend the Rules
Resolution #GG -330-17
Moved by Councillor Neal, seconded by Councillor Partner
That the Rules of Procedure be suspended to extend the meeting for an additional ten
minutes.
Carried
21 Unfinished Business
22 Confidential Reports
22.1 CAO -006-18 Potential Property Acquisition
Resolution #GG -331-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the recommendations contained in Confidential Report CAO -006-18, A Potential
Property Acquisition, be approved.
Carried
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23 Adjournment
Resolution #GG -332-18
General Government Committee
Moved by Councillor Partner, seconded by Councillor Neal
That the meeting adjourn at 12:17 PM.
Mayor
Carried
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leputy Clerk
Minutes
May 28, 2018