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Corporate Services
Report
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Report To: General Government Committee
Date of Meeting: May 28, 2018
Report Number: COD -024-18
File Number: CL2018-23
Report Subject: Em
Recommendations:
Resolution: GG -325-18
By-law Number:
and Fire Services Uniforms
That Report COD -024-18 be received;
2. That Carleton Uniforms Inc. with a total bid amount of $60,769.19 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and specifications of
Tender CL2018-23 be awarded the contract for the supply of the Emergency Services
and Fire Uniforms for one year period as required by the Emergency and Fire Services
Department;
3. That at the estimated funds required annually or this contract in the amount of
$60,769.19 (Net HST Rebate) will be funded by the Municipality as follows:
EMS — Uniforms 100-28-130-00000--7183 $60.769.19
4. That pending satisfactory service that the Purchasing Manager be authorized to extend
the contract for up to four additional one year terms; and
5. That all interested parties listed in Report COD -024-18 and any delegations be advised
by the Corporate Services Department of Council's decision regarding the award.
Municipality of Clarington Page 2
Report COD -024-18
Report Overview
To request authorization from Council to award the contract for a one year term for the
supply of various uniform pieces as required by the Municipality of Clarington's Emergency
and Fire Services Department.
1. Background
1.1 Tender specifications were prepared by the Emergency and Fire Services Department
and provided to the Purchasing Services Division.
1.2 Tender CL2018-23 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website. Nine (9)
companies downloaded the document.
1.3 The Tender closed May 8, 2018.
2. Analysis
2.1 One (1) bid was received in response to the tender call. The Bid was reviewed and
tabulated by the Purchasing Services Division (see Attachment 1). The submission was
deemed compliant.
2.2 The results were forwarded to the Emergency and Fire Services Department for their
review and consideration.
2.3 After review and analysis of the submission by the Emergency and Fire Services
Department and the Purchasing Services Division, it was mutually agreed that the low
bidder, Carleton Uniforms Inc.be recommended for the award of contract CL2018-23.
2.4 Carleton Uniforms Inc. has successfully completed work for the Municipality in the past.
3. Financial
3.1 The estimated funds required for this contract in the amount of $60,769.19 (Net HST
Rebate) annually will be funded from approved operating budget as follows:
EMS — Uniforms 100-28-130-00000--7183 $60.769.19
Municipality of Clarington
Resort COD -024-18
4. Concurrence
Page 3
This report has been reviewed by the Director of Emergency and Fire Services who
concurs with the recommendations.
5. Conclusion
It is respectfully recommended that Carleton Uniforms Inc. being the lowest compliant bid
be awarded the contract for a one year period and pending satisfactory service that the
Purchasing Manager is authorized to renew the contract for up to four additional one year
terms as per the terms and conditions of Tender CL2018-23.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by Reviewed by:
Marie Marano, H.B. Sc., C.M.O. Andrew C. Allison, B. Comm, LL.B.
Director of Corporate Services Chief Administrative Officer
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@lcarington.net
Attachments:
Attachment 1: Summary of Bid Results for Tender CL2018-23
Municipality of Clarington
Attachment 1 to
Report COD -024-18
CL2018-23 Emergency and Fire Services Uniforms
Bid Summary
BIDDER
Total Bid
TOTAL BID
(including HST)
(Net HST Rebate)
■
Carleton Uniforms Inc.
$67,481.51
$60,769.19
I