Loading...
HomeMy WebLinkAbout02/19/2007 ClOC-!llglOn General Purpose and Administration Committee Minutes February 19, 2007 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 19, 2007 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Director, Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Operations, F. Horvath Manager of Special Projects, Planning Services, F. Langmaid Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Clerk II, Barb Boffey Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Hooper indicated that he would be stating a pecuniary interest with respect to Report PSD-023-07. MINUTES Resolution #GPA-106-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 5,2007, and Minutes of a Special Meeting of February 12, 2007 be approved. CARRIED General Purpose and Administration Committee Minutes February 19, 2007 Joe Caruana, Director of Community Services introduced Sharon Meredith who was recently hired as Recreation Services Manager, Community Services. Resolution #GPA-107-07 Moved by Councillor Novak, seconded by Councillor Foster THAT the agenda be altered to include Michael Melling to the list of delegations. CARRIED PRESENTATION Mayor Jim Abernethy congratulated John Schoonderbeek on earning an Ontario Medal for Good Citizenship and presented Mr. Schoonderbeek with a plaque honouring his involvement and stewardship of his local community. DELEGATIONS Humayan Ahmed, Ahmadiyya Muslim Youth Association, a non-profit organization appeared before the Committee to introduce the activities of the association and explore opportunities for these activities within Clarington. Mr. Ahmed stated their organization promotes humanitarian and social services such as blood donation camps, food collection drives, Adopt a Park or Road programs and holds interfaith seminars with various local religious groups to promote awareness among all religions to live in harmony with society. Mr. Ahmed stated their organization has been involved with relief efforts to countries affected by disasters such as the tsunami, the South Asian earthquake, as well as Hurricanes Charlie and Katrina. Mr. Ahmed stated they are planning a world religion conference this year and are attempting to promote their organization in smaller communities. Mr. Ahmed stated proposed dates for this event are April 4 or April 24, 2007 and asked for Mayoral representation and logistical and venue assistance. Jason Gibson appeared before the Committee with respect to Report PSD-022-07 - Proposed Official Plan and Zoning By-Law Amendment to Permit a Restaurant with a Drive Through Facility and a Fuel Bar with a Convenience Store and a Car Wash Facility. Mr. Gibson stated he is strongly opposed to this application due to the increase in high speed traffic and the potential for accidents involving pedestrians travelling to shopping areas and downtown. Mr. Gibson stated for safety reasons, a bridge over the existing railway should be built to promote safe walking to the shopping area. Mr. Gibson believes there to be no positive outcome if this application is approved. Environmentally, it promotes hazardous fuel emissions, and from a health perspective it promotes unhealthy eating and consumption of caffeine. He suggested the property would be more beneficial if made into greenspace. - 2 - General Purpose and Administration Committee Minutes February 19, 2007 Gerry Johnson appeared before the Committee with respect to Report ADM-001-07 - Physician Recruitment. Gerry stated he is the Chair of the five-member Board for Physician Recruitment. Mr. Johnson stated the purpose of their Board is aimed at physician recruitment for Clarington and that the Ministry of Health indicated Clarington is short by eight doctors. Mr. Johnson stated attracting physicians to Clarington would cost in the area of $25,000.00 to $30,000.00 each and that more detailed information concerning the financial costs would be presented in the next four to six weeks. Mr. Johnson stated incentives such as money, moving costs and free accommodations might be considered in return for a five year commitment contract from the physicians. Tom Cauchon, appeared before the Committee with respect to Report PSD-025-07 - Reasons for Decision of the Inquiry Officer Under the Expropriations Act Respecting the Proposed Expropriation of 50 East Beach Road. Mr. Cauchon requested Council to permit he and his wife to retain the portion of their existing property that would be north of the re-aligned road. This would equate to approximately 36% of their property. Mr. Cauchon could not confirm the intended use of this portion of the property. He further stated that the purpose of the expropriation was for parkland and this northerly portion is not required for the park. Michael Melling was not in attendance. Councillor Novak chaired this portion of this meeting. PUBLIC MEETING (a) Subject: Application to Amend the Clarington Official Plan and Zoning By-law 84-63 Martin Road Holdings Ltd. PSD-022-07 Applicant: Report: Dean Jacobs, Planner, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-022-07. Garnet Armitage, resident of Bowmanville, appeared before the Committee and stated he has concerns about the increased exhaust from vehicles, the lack of air movement that the structures would create and the toxicity of carbon monoxide levels from increased traffic. Mr. Armitage stated that building a Tim Horton's and carwash would result in increased traffic activity, traffic gridlock, and would create the potential for accidents due to cars stopping on the side of the road to access the facilities. Mr. Armitage stated concerns with the headlights from cars shining through his windows, the non-stop noise from car doors opening and closing and the potential garbage generated by patrons of the facilities. Mr. Armitage closed by saying he does not support the application and does not see any positives to building high volume facilities in a residential area. - 3 - General Purpose and Administration Committee Minutes February 19, 2007 John Oates, resident of Bowmanville, appeared before the Committee and stated he had concerns with insufficient directional signs on Waverley Road for traffic heading southbound towards the 401 west. Mr. Oates stated that traffic at Waverley Road and Baseline Road is backed up from the Tim Horton's parking lot out onto the street, resulting in grid lock and blocking the right-hand lane access to the 401 west. He stated he does not like the proposal but sees that it could alleviate these traffic issues at Baseline Road. Jeff Guthrie, resident of Bowmanville, appeared before the Committee and stated he has concerns with traffic issues and potential gridlock. He encouraged the Committee to widen Regional Road 57 to a four lane road before moving ahead with this application. No one spoke in support of Report PSD-022-07. Kelvin Whalen, Martin Holdings Ltd., appeared before the Committee on behalf of the applicant to answer any questions. Mr. Whalen stated that they have been approached by the franchisee concerning the traffic congestion at Baseline Road and that the franchisee wishes to build a second facility to alleviate some of this congestion. PLANNING SERVICES DEPARTMENT PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT TO PERMIT A RESTAURANT WITH A DRIVE THROUGH FACILITY AND A FUEL BAR WITH A CONVENIENCE STORE AND A CAR WASH FACILITY APPLICANT: MARTIN ROAD HOLDINGS LIMITED Resolution #GPA-1 08-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-022-07 be received; THAT the application submitted by Martin Road Holdings Limited be referred back to staff for further processing and the preparation of a further report following the receipt of all outstanding agency comments; and, THAT the interested parties listed in Report PSD-022-07 and any delegations be advised of Council's decision. CARRIED Councillor Hooper stated he has a pecuniary interest with respect to Report PSD-023-07 as he owns property in the downtown core and he was involved in the OMB Hearing. Councillor Hooper vacated his chair and refrained from discussions on this matter. -4- General Purpose and Administration Committee Minutes February 19, 2007 DECISION OF THE ONTARIO MUNICIPAL BOARD MOTION TO DISMISS THE APPEAL BY LOBLAWS PROPERTIES LTD. OF ZONING BY-LAW 2006-047, BOWMANVILLE WEST TOWN CENTRE Resolution #GPA-1 09-07 Moved by Councillor Foster, seconded by Councillor Trim THAT Report PSD-023-07 be received for information. CARRIED ANNUAL REPORT ON SITE PLAN ACTIVITIES FOR 2006 Resolution #GPA-11 0-07 Moved by Councillor Trim, seconded by Mayor Abernethy THAT Report PSD-024-07 be received for information. CARRIED Resolution #GPA-111-07 Moved by Councillor Trim, seconded by Mayor Abernethy THAT Report PSD-025-07 be referred to the end of the agenda to be considered in a closed session. CARRIED Resolution #GPA-112-07 Moved by Councillor Foster, seconded by Mayor Abernethy THAT the Committee recess for 5 minutes. CARRIED The meeting reconvened at 11 :15 a.m. Councillor Foster chaired this portion of the meeting. - 5 - General Purpose and Administration Committee Minutes February 19, 2007 ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JANUARY, 2007 Resolution #GPA-113-07 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report EGD-025-07 be received for information. CARRIED ROBINSON RIDGE SUBDIVISION PHASE 1, COURTICE, PLAN 40M-1931, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-114-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report EGD-026-07 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-1931; and THAT Council approve the by-laws attached to Report EGD-026-07, assuming certain streets within Plan 40M-1931 as public highways. CARRIED NEWCASTLE MEADOWS SUBDIVISION PHASES 2, 3 AND 4, BOWMANVILLE, PLANS 40M-1911, 40M-2022 AND 40M-2152 RESPECTIVELY, 'CERTIFICATE OF ACCEPTANCE', STORM SEWER SYSTEM ONLY Resolution #GPA-115-07 Moved by Councillor Trim, seconded by Councillor Novak THAT Report EGD-027-07 be received; and THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Storm Sewer System constructed within Plans 40M-1911, 40M- 2022, and 40M-2152. CARRIED - 6 - General Purpose and Administration Committee Minutes February 19, 2007 PROPOSAL TO CLOSE AND CONVEY A PORTION OF OKE ROAD SITUATED IN LOT 32, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON Resolution #GPA-116-07 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report EGD-012-07 be received; THAT Council authorize the publication of a notice of application that the Municipality intends to pass a by-law to close that part of an unopened road allowance situated in Concession 2, between Lot 32 and Lot 33, former Township of Darlington, identified as Part 1, Plan 40R-23704 and Parts 10 and 11, Plan 40R-23561 and two parts of Oke Road which will be the subject of a subsequent R-Plan pursuant to Section 34 of the Municipal Act and By-Law No. 95-22; THAT when Section 34 of the Municipal Act and By-Law No. 95-22 have been complied with, Council pass By-Law No. 2007-XX and declare those portions of the road allowance to be closed as a public highway and declared surplus; THAT subject to Council's consideration of any representations made at the public meeting respecting the passing of by-laws declaring the subject lands to be closed as a public highway and declared surplus, Council pass By-Law No. 2007 -XX authorizing that the portion identified as Part 1, Plan 40R-23704 and Parts 10 and 11, Plan 40R- 23561 and two parts of Oke Road which will be the subject of a subsequent R-Plan be conveyed to Halminen Homes for the appraised value; THAT all costs of closure and conveyance be borne by the applicant; and THAT Halminen Homes be advised of Council's decision. CARRIED OPERATIONS DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. -7 - General Purpose and Administration Committee Minutes February 19, 2007 EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - JANUARY, 2007 Resolution #GPA-117-07 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report ESD-002-07 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. CLERK'S DEPARTMENT There were no reports considered under this section of the Agenda. Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT PUBLIC SECTOR SALARY DISCLOSURE ACT Resolution #GPA-118-07 Moved by Councillor Foster, seconded by Councillor Woo THAT Report COD-004-07 be received; and THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate Ministry be notified, which employees, if any, were paid a salary of $100,000 or more (as defined in the Act), for the year 2006, FORTHWITH. CARRIED - 8 - General Purpose and Administration Committee Minutes February 19, 2007 Q2006-9, CONSTRUCTION OF DRAINAGE IMPROVEMENTS, MITCHELL'S CORNERS Resolution #GPA-119-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Report COD-007-07 be received; THAT Ron Robinson Limited, Bowmanville, Ontario with a total revised bid in the amount of $49,831.50 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Quotation Q2006-9 be awarded the contract for the Construction of Drainage Improvements, Mitchell's Corners as required by the Engineering Department; THAT the funds be drawn from the Engineering 2006 Capital Account # 110-32-330- 83204-7401; and THAT the By-law attached to Report COD-007-07 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED FINANCE DEPARTMENT LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES Resolution #GPA-120-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report FND-001-07 be received; and THAT the list of applications for cancellation, reduction, apportionments or refund of taxes attached to Report FND-001-07 be approved. CARRIED - 9 - General Purpose and Administration Committee Minutes February 19, 2007 CASH ACTIVITY - FOURTH QUARTER OF 2006 Resolution #GPA-121-07 Moved by Councillor Foster, seconded by Councillor Novak THAT Report FND-002-07 be received; THAT in accordance with provision of Chapter 25, Section 268 of the Municipal Act, S.O. 2001, the Treasurer reports the cash position of the Municipality of Clarington for the fourth quarter of the year 2006, as shown on the schedule attached to Report FND-002-07; and THAT part "A" of the expenditures for the fourth quarter of the year be confirmed. CARRIED CHIEF ADMINISTRATIVE OFFICE PHYSICIAN RECRUITMENT Resolution #GPA-122-07 Moved by Councillor Foster, seconded by Councillor Trim THAT Report ADM-001-07 be received; THAT the unexpended funds in the amount of $43,000 in the Industrial Development Reserve Funds be assigned to the Clarington Board of Trade for the purpose of recruiting physicians to Clarington subject to the conditions set out in Report ADM-001-07; and THAT the Board of Trade be advised of Council's decision. CARRIED Resolution #GPA-123-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the Strategic Planning Session be moved to the end of the Agenda to take place at the Courtice Community Complex. CARRIED - 10 - General Purpose and Administration Committee Minutes February 19, 2007 UNFINISHED BUSINESS Resolution #GPA-124-07 Moved by Councillor Woo, seconded by Councillor Novak THAT the delegation of Humayan Ahmed, regarding the Ahmadiyya Muslim Youth Association, be received for information. CARRIED OTHER BUSINESS Resolution #GPA-125-07 Moved by Councillor Foster, seconded by Councillor Trim WHEREAS at its meeting held on February 14, 2007, the Regional Municipality of Durham passed a resolution urging the Government of Ontario to pass Bill 172, the Municipal Amendment Act (Direct Election of Durham Regional Council Chair), 2006; AND WHEREAS since 1974, all area municipalities within the Regional Municipality of Durham have been well served with the current practice; AND WHEREAS the current practice enhances the democratic process by allowing any qualified elector within the Regional Municipality of Durham to participate in the process by virtue of qualification only; NOW THEREFORE BE IT RESOLVED THAT the Minister of Municipal Affairs and Housing be advised that the Council of the Municipality of Clarington vehemently opposes the passage of Bill 172, the Municipal Amendment Act (Direct Election of Durham Regional Council Chair), 2006; and THAT a copy of this resolution be forwarded to John O'Toole, MPP, the Regional Municipality of Durham and all area municipalities within the Region requesting endorsement, FORTHWITH. CARRIED ON THE FOllOWING RECORDED VOTE Resolution #GPA-126-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT the rules of procedure be suspended to allow for a recorded vote. CARRIED - 11 - General Purpose and Administration Committee Minutes February 19, 2007 Council Member Yes No Declaration of Pecuniary Absent Interest Councillor Foster X Councillor Hooper X Councillor Novak X Councillor Robinson X Councillor Trim X Councillor Woo X Mayor Abernethy X Resolution #GPA-127-07 Moved by Councillor Trim, seconded by Councillor Foster THAT the Council of the Municipality of Clarington support the City of Oshawa efforts to host the 2008 Memorial Cup; and THAT correspondence be sent to the City of Oshawa advising of our support and offering Clarington's assistance. CARRIED Resolution #GPA-128-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT the meeting be closed for consideration of a legal matter regarding Report PSD-025-07 and a personnel matter. CARRIED The meeting resumed in open session at 12:30 p.m. UNFINISHED BUSINESS REASONS FOR DECISION OF THE INQUIRY OFFICER UNDER THE EXPROPRIATIONS ACT RESPECTING THE PROPOSED EXPROPRIATION OF 50 EAST BEACH ROAD Resolution #GPA-129-07 Moved by Councillor Trim, seconded by Mayor Abernethy THAT Report PSD-025-07 be received and approved; -12 - General Purpose and Administration Committee Minutes February 19, 2007 THAT Council as the approving authority under section 5(1) of the Expropriations Act having considered the Inquiry Officer's Reasons for Decision and recommendations including his Finding number 4, dated January 2, 2007, determine that the Owners of 50 East Beach Road should not be given the choice of retaining the portion that will be situated on the north side of the to-be-realigned East Beach Road comprising the northerly approximate 36% of the area of 50 East Beach Road for the reasons set out in Section 2 of Report PSD-025-07; THAT Council pass a by-law to approve the proposed expropriation of the "Lands" comprising the whole of 50 East Beach Road which are more particularly described in Attachment 3 to Report PSD-025-07, for the purposes of a district park; THAT Council pass a by-law to authorize the Mayor and the Municipal Clerk to execute a Certificate of Approval on behalf of Council as the approval authority as is required by section 8(3) of the Expropriations Act (Attachment 7 to Report PSD-025-07); THAT Council approve the Notice of Decision and Reasons for Decision of Council contained in Attachment 7 to Report PSD-025-07 approving the proposed expropriation of the Lands for the purposes of a district park and authorize the Municipal Clerk to serve a copy of them on all parties as required by section 8(2) of the Expropriations Act; THAT Council pass a by-law to expropriate the Lands for the purposes of a district park pursuant to section 6 of the Municipal Act, 2001 (Attachment 9 to Report PSD-025-07); THAT Council pass a by-law to authorize the Mayor and the Municipal Clerk on behalf of the Municipality to execute a plan of expropriation of the Lands and cause the plan to be registered in the proper Land Registry Officer pursuant to section 9(1) of the Expropriations Act (Attachment 10 to Report PSD-025-07); and THAT staff be authorized to give all necessary notices, and to take all necessary actions to complete the expropriation. CARRIED Resolution #GPA-130-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT Committee recess and reconvene at 1 :30 p.m. at the Courtice Community Complex. CARRIED - 13 - General Purpose and Administration Committee Minutes February 19, 2007 The Committee reconvened in open session in the Meeting Room, Courtice Community Complex at 1 :30 pm. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Facilities Manager, Community Services, G. Acorn Municipal Clerk, P. Barrie Manager, Transportation & Design, Engineering Services, L. Benson Deputy Chief, Emergency Services, M. Berney Director, Engineering Services, 1. Cannella Director of Community Services, J. Caruana Parks Supervisor, Operations, B. Genosko Deputy Treasurer, Finance, Lori Gordon Deputy Clerk, A. Greentree Director of Operations, F. Horvath Manager of Special Projects, Planning Services, F. Langmaid Director of Corporate Services, M. Marano Executive Assistant to CAO, J. Pascoe Manager of Community Planning & Design, C. Salazar Director of Finance Department, N. Taylor Director of Emergency & Fire Services, G. Weir STRATEGIC PLANNING SESSION Frank Wu, CAO, and Carlos Salazar, Manager of Community Planning and Design, led those in attendance through a variety of interactive activities. The purpose of these activities was to identify strategic directions and objectives in support of a Municipal Vision and Mission Statement. - 14 . General Purpose and Administration Committee Minutes February 19, 2007 Resolution #GPA-131-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT the Chief Administrative Officer be directed to draft the Corporate Strategic Business Plan 2007-2010 and report back to Council. CARRIED ADJOURNMENT Resolution #GPA-132-07 Moved by Councillor Foster, seconded by Councillor Woo THAT the meeting adjourn at 4:12 p.m. CARRIED DE - 15 -