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05/28/2018
Final clu1llgC0Il General Government Committee Agenda Date: May 28, 2018 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Samantha Gray, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at .>gray(o)_clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net CIarington General Government Committee Agenda Date: May 28, 2018 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction Members of Committee are encouraged to provide the Clerk's Department, in advance of the meeting, a copy of any motion the Member is intending to introduce, (preferably electronic) such that staff could have sufficient time to share the motion with all Members prior to the meeting. 3 Adopt the Agenda 4 Declaration of Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 May 7 Minutes Minutes of a Regular Meeting of May 7, 2018 Page 6 7 Delegations 7.1 Andre O'Bumsawin, Accessibility Advisory Committee, Regarding National Access Awareness Week 8 Communications - Receive for Information 8.1 CLOCA Minutes of the Central Lake Ontario Conservation Authority Page 37 Minutes dated May 15, 2018 8.2 GRCA Minutes of the Ganaraska Region Conservation Authority Page 40 Minutes dated April 19, 2018 8.3 Bowmanville Minutes of the Bowmanville Business Improvement Authority Page 44 BIA Minutes dated May 8, 2018 8.4 Newcastle Minutes of the Newcastle Business Improvement Authority Page 47 BIA Minutes dated May 10, 2018 Page 2 CIarington General Government Committee Agenda Date: May 28, 2018 Time: 9:30 AM Place: Council Chambers 9 Communications — Direction 9.1 Ontario Good J. W. Tiernay, Executive Director, Ontario Good Roads Page 50 Roads Association — Preferred Autonomous Vehicles Test Association Corridor (Motion to Endorse) 9.2 Beth Stacey Beth Stacey, Regarding Creek beside Manvers Road, Page 67 Newcastle (Motion for Direction) 9.3 Dale Gibbons, Dale Gibbons, Chair, Courtice Family Concerts in the Park Courtice Family — Request for Exemption to Sign By-law Concerts in the Park (Motion to approve an exemption to the Municipality's Sign By-law for a two month period commencing June 12, 2018 for the property at 1463 Regional Highway No. 2) 9.4 Vincent Vincent Walshe, Project Manager, Ward & Burke Walshe, Ward Microtunnelling Ltd. — Request for Exemption to Noise & Burke By-law Microtunnelling Ltd. (Motion to approve an exemption to the Municipality's Noise By-law 2007-071 for Courtice Trunk Sanitary Sewer Construction from June 25, 2018 until November 30, 2018) 10 Presentations No Presentations 11 Engineering Services Department 11.1 EGD -011-18 Potter Family Heritage Plaque Page 73 Page 3 CIarington General Government Committee Agenda Date: May 28, 2018 Time: 9:30 AM Place: Council Chambers 12 Operations Department 12.1 OPD -006-18 Update on the removal of Emerald Ash Borer (EAB) Infected Trees 13 Emergency and Fire Services Department 13.1 ESD -005-18 Emergency Services Activity Report - Q1 2018 14 Community Services Department Page 83 '� 14.1 CSD -008-18 Youth Centre in Newcastle Page 91 15 Municipal Clerk's Department 15.1 CLD -016-18 Nomination to the Durham Trail Coordinating Committee Page 98 16 Corporate Services Department 16.1 COD -017-18 Road Shouldering 16.2 COD -018-18 Supply and Haulage of Granular Material 16.3 COD -020-18 Supply and Deliver Tanker Truck(s) 16.4 COD -022-18 Supply and Deliver a Pumper Truck 16.5 COD -024-18 Emergency and Fire Services Uniforms Page 101 Page 105 Page 109 Page 114 Page 119 Page 4 Garington General Government Committee Agenda Date: May 28, 2018 Time: 9:30 AM Place: Council Chambers 17 Finance Department 17.1 FND-008-18 17.2 FND-009-18 Annual Statement for the Development Charges Reserve Page 123 Funds for the Year Ended December 31, 2017 2017 Annual Statement for Cash in Lieu of Parkland Reserve Fund 17.3 FND-010-18 Financial Update as at March 31, 2018 18 Solicitor's Department No Reports 19 Chief Administrative Office 19.1 CAO -005-18 Veridian and Whitby Hydro Merger 20 New Business — Consideration 21 Unfinished Business No Reports 22 Confidential Reports 22.1 CAO -006-18 Potential Property Acquisition 23 Adjournment Page 135 Page139 Page 153 Page 5 Clarington General Government Committee Minutes May 7, 2018 If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Minutes of a meeting of the General Government Committee held on Monday, May 7, 2018 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal left the meeting at 2:09 PM, Councillor W. Partner, Councillor C. Traill and Councillor W. Woo Staff Present: T. Cannella, J. Caruana left the meeting at 11:23 AM, F. Horvath, M. Marano, R. Maciver, N. Taylor left the meeting at 11:49 AM, G. Weir, G. Acorn attended the meeting at 11:23 AM, T. Pinn attended the meeting at 11:57 AM, J. Gallagher, S. Gray 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business — Introduction Councillor Partner asked that a new business item, regarding Youth Centre in Newcastle, be added to the New Business — Consideration section of the agenda. Councillor Woo asked that a new business item, regarding Half Masting of Flags, be added to the New Business — Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG -215-18 Moved by Councillor Hooper, seconded by Councillor Woo That the Agenda for the General Government Committee meeting of May 7, 2018 be adopted as presented, with the addition of the new business items regarding Newcastle Youth Centre, Half Masting of Flags and the Closed Session Minutes of the General Government Committee meeting held on March 26, 2018. Carried -1- A• Clarington 4 Declaration of Interest General Government Committee Minutes May 7, 2018 Councillor Cooke declared an indirect interest in Report CSD -005-18 regarding the 2018 Community Grant Requests for Bowmanville & District Navy League (Application #18-25). Councillor Hooper declared a direct interest in Report CSD -007-18 regarding the 2018 Community Event Sponsorship Requests for Concerts in the Park (Application #S12-18). Councillor Neal declared an indirect interest in Report CSD -005-18 regarding the 2018 Community Grant Requests for Autism Home Base Durham (Application #18-21). 5 Announcements Members of Committee announced upcoming community events and matters of community interest. 6 Adoption of Minutes of Previous Meetings Resolution #GG -216-18 Moved by Councillor Partner, seconded by Councillor Neal That the minutes of the regular meeting of the General Government Committee meeting held on April 16, 2018, and the Closed Session Minutes of the General Government Committee meeting held on March 26, 2018 be approved. Carried 7 Delegations 7.1 Scott Murduff and Grade 8 Students from St. Francis of Assisi Catholic School, Regarding Social, Historical and Recreational Planning for Newcastle Scott Murduff and the Grade 8 Students from St. Francis of Assisi Catholic School were present regarding social, historical and recreational planning for Newcastle. The students stated that their goal was to be able to contribute their ideas and perspectives to create a better community in Newcastle. They explained that they contacted people in the municipality, the Region and town to share their ideas, and received their feedback on the project. They explained that they would like to see recreational additions to Newcastle, expand teen social lives in Newcastle, a Wilmot creek expansion, Camp 30 restoration and a tech lounge. They highlighted the projects initiatives and what they learned from the process. The class concluded by thanking their fellow classmates, Council, Staff and their teacher Mr. Murduff for providing the learning opportunity. -2- Clarington General Government Committee Minutes May 7, 2018 Resolution #GG -217-18 Moved by Councillor Partner, seconded by Councillor Woo That the delegation of Scott Murduff and Grade 8 Students from St. Francis of Assisi Catholic School, regarding social, historical and recreational planning for Newcastle, be received with thanks; That $50,000 be allotted to start youth programs at the Diane Hamre Recreation Complex this fall; and That staff be directed to provide the account from which this funding will be taken. Referred Resolution #GG -218-18 Moved by Councillor Neal, seconded by Councillor Hooper That resolution #GG -217-18, be referred to staff to report back to the General Government Committee meeting on May 28, 2018, regarding a Youth Centre in Newcastle. Carried Later in the Meeting Dianna Eastwood, Executive Director, John Howard Society, Chris Newman, Program Coordinator, Firehouse Youth Centre and Shelly Lawrence, Program Director, John Howard Society, provided comments on the proposed Youth Centre in Newcastle. The foregoing Resolution #GG -218-18 was then put to a vote and carried. Alter the Agenda Resolution #GG -219-18 Moved by Councillor Hooper, seconded by Councillor Neal That the Agenda be altered to consider the Delegation of Chris Newman, John Howard Society of Durham Region, Regarding Report CSD -006-18, Youth Centre in Courtice, at this time. Carried Mayor Foster introduced the new IT Business Development Supervisor - Brajesh Datt. -3- 0 Clartw-n General Government Committee Minutes May 7, 2018 7.4 Chris Newman, John Howard Society of Durham Region, Regarding Report CSD -006-18, Youth Centre in Courtice Chris Newman, Program Coordinator, John Howard Society of Durham Region, was present regarding Report CSD -006-18, Youth Centre in Courtice. Mr. Newman thanked staff for their work and commitment to the Courtice Youth Centre. He highlighted the strengths of the proposal from the John Howard Society and the timelines. Mr. Newman stated that he wanted to invest the appropriate amount of time and do it properly. Mr. Newman explained that consulting the youth is important. He stated that, if the John Howard Society will be facilitating the programs in partnership with the Municipality of Clarington, it takes time to build and strengthen the relationships similar to the Firehouse Youth Centre. Mr. Newman explained that, in order to meet the deadline of September, 2018, consultation would need to begin immediately.. He stated that the John Howard Society already has a strong relationship with the Municipality of Clarington and would like to utilize that relationship for the Courtice Youth Centre. Mr. Newman explained that, although the proposal is for a six month pilot, they would like to position themselves for beyond those six months and ensure they are successful. Alter the Agenda Resolution #GG -220-18 Moved by Councillor Neal, seconded by Councillor Cooke That the Agenda be altered to consider Report CSD -006-18 Youth Centre in Courtice be considered at this time. Carried 14.2 CSD -006-18 Youth Centre in Courtice Resolution #GG -221-18 Moved by Councillor Neal, seconded by Councillor Cooke That Report CSD -006-18 be received; That Council approve a six month pilot project Youth Centre operated by the John Howard Society, located at South Courtice Arena, with a scheduled opening date of September 4, 2018; That the $50,000 approved in the 2018 budget be drawn from Community Services Youth Centre Pilot Account #100-42-426-10496-7161 and provided to the John Howard Society to operate the Youth Centre; That Council approve the proposed additional cost of $5,000 to operate the youth centre on Saturdays for six months to be funded from Unclassified Administration -Contingency Account #100-21-211-x-7298 for 2018 only; E Clarington General Government Committee Minutes May 7, 2018 That staff report back to Council prior to the end of the six month pilot project; and That all interested parties listed in Report CSD -006-18 and any delegations be advised of Council's decision. Carried 7.2 Andy Benson, Clinical Manager, Base Hospital, Regarding Tiered Response Andy Benson, Clinical Manager, Base Hospital, was present regarding Tiered Response. Mr. Benson outlined that the Central East Prehospital Care Program (CEPCP) provides medical oversight for over 1200 paramedics and 1200 firefighters, He explained that the continuum of patient care has been linked to the prehospital setting for more than 20 years. Mr. Benson stated that, with the changing landscape in Ontario, EMS ambulance calls are rising at a rate of approximately six percent per year and it is not sustainable in the current system. He explained that, 3 of the 4 approaches planned to help address the system's needs are alternate destinations, treat and refer and improved dispatching are Mr. Benson also stated that improving the resource utilization is a significant key to the problem. He displayed a table outlining the 2016 Response Time Standards for the Region of Durham. Mr. Benson stated that sudden cardiac arrest occurs in one in 1000 people and in Clarington that means about 100 each year. He explained that Durham Region's survival rate regularly exceeds 20% (or 20 residents) because of a coordinated system. Mr. Benson stated that the problem with tiered response, is that the dispatching system relies on the lay person telling non- medical people what is wrong with the sick or injured. He explained that the tiered response works because, many hands make light work, ambulance system shortages and geographical coverage, well trained personnel in between and appropriate decisions as to what to respond to. Mr. Benson provided the Committee with the oddities within the system, which include doctor offices and nursing and senior residences. Suspend the Rules Resolution #GG -222-18 Moved by Councillor Neal, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow the delegation of Andy Benson to be extended for an additional two minutes. Carried Mr. Benson concluded by stating that there needs to be more help and more hands responding in a timely manner. -5- 10 Clariiw-n General Government Committee Minutes May 7, 2018 Resolution #GG -223-18 Moved by Councillor Woo, seconded by Councillor Partner That the delegation of Andy Benson, Clinical Manager, Base Hospital, Regarding Tiered Response, be received with thanks. Carried 7.3 Brian Duncan, Senior Vice President, Darlington Nuclear Station, Regarding OPG Overview - Spring 2018 Brian Duncan, Senior Vice President, Darlington Nuclear Station, was present regarding Ontario Power Generation (OPG) Overview - Spring 2018. Mr. Duncan provided an overview of OPG in Ontario. He stated that OPG produces approximately 50% of Ontario's electricity and is 99 percent GHG emission free. Mr. Duncan explained that the long term energy plan highlights the important role of nuclear energy, outlined the Darlington refurbishment progress, the continued value of operating OPG Pickering and highlighted nuclear innovation. He provided the Committee with an update on the Darlington station. Mr. Duncan explained that, in 2017 Darlington provided 17 percent of Ontario's electricity, the station was found to be fully satisfactory by the Canadian Nuclear Safety Commission and there were several site enhancements. He explained that the Darlington refurbishment, which is Canada's largest clean energy project, is approximately 60% complete. Mr. Duncan stated that the Darlington refurbishment is on time and on budget. He discussed the Pickering nuclear station and that the performance is the best in the stations history. Mr. Duncan explained that OPG is seeking relicensing for Pickering to operate until the end of 2028 while the refurbishments are completed. Suspend the Rules Resolution #GG -224-18 Moved by Councillor Neal, seconded by Councillor Partner That the Rules of Procedure be suspended to extend the meeting for an additional fifteen minutes. Carried Resolution #GG -225-18 Moved by Councillor Hooper, seconded by Councillor Cooke That the delegation of Brian Duncan, Senior Vice President, Darlington Nuclear Station, Regarding OPG Overview - Spring 2018, be received with thanks. Carried Councillor Woo left the meeting at 12:10 PM. M 11 Clar-ington General Government Committee Minutes May 7, 2018 7.4 Chris Newman, John Howard Society of Durham Region, Regarding Report CSD -006-18, Youth Centre in Courtice The delegation of Chris Newman, John Howard Society of Durham Region, Regarding Report CSD -006-18, Youth Centre in Courtice, was considered earlier in the meeting during the delegation portion of the agenda. 8 Communications - Receive for Information 8.1 Minutes of the Newcastle Business Improvement Authority dated April 12, 2018 8.2 Minutes of the Ganaraska Region Conservation Authority dated March 15, 2018 8.3 Minutes of Tyrone Community Centre dated April 18, 2018 8.4 Minutes of the Central Lake Ontario Conservation Authority dated April 17, 2018 8.5 Renee Michaud, (Acting) Deputy Clerk, City of Pickering, Regarding Ontario Gaming GTA LP Revenue Sharing 8.6 Renee Michaud, (Acting) Deputy Clerk, City of Pickering, Regarding Inflated Municipal Property Assessments 8.7 Bob Chiarelli, Minister, Ministry of Infrastructure Regarding Integrated Bilateral Agreement, Investing in Canada Infrastructure Program Resolution #GG -226-18 Moved by Councillor Traill, seconded by Councillor Neal That the Communication Items 8.1 to 8.7 be received for information, with the exception of Communication Item 8.1. Carried Resolution #GG -227-18 Moved by Councillor Neal, seconded by Councillor Hooper That the Communications Item 8.1, be received for information. Carried later in the meeting -7- 12 Clarington General Government Committee Minutes May 7, 2018 Recess The Committee recessed for the scheduled break as per the Procedural By-law. The meeting reconvened at 1:01 PM with Mayor Foster in the Chair. The foregoing Resolution #GG -227-18 was then put to a vote and carried. 9 Communications — Direction 9.1 Christine McSorley, Chairperson, Newcastles of the World Regarding Municipality of Clarington Representative at the Newcastle of the World Conference 2018 Resolution #GG -228-18 Moved by Councillor Partner, seconded by Councillor Woo That Communication Item 9. 1, regarding a request from Christine McSorley, Chairperson of Newcastles of the World to send staff member Jen Stycuk to the next Newcastles of the World Event be received; That staff be authorized to send Jen Stycuk as the Municipal Representative to the Newcastles of the World Conference in Shinshiro, Japan from October 3-9, 2018; That Jen Stycuk not be required to use personal vacation as she will be representing on behalf of the Municipality of Clarington; That funds for this initiative be drawn from Municipal Accounts #100 -X -X -X -X-2917; and That the upset limit be $2,500. Carried 9.2 Christopher Harris, Town Clerk, Town of Whitby, Regarding Cladophora Growth — Whitby Waterfront Resolution #GG -229-18 Moved by Councillor Neal, seconded by Councillor Woo That the following Town of Whitby resolution, regarding Cladophora Growth — Whitby Waterfront, be endorsed by the Municipality of Clarington: Whereas nuisance growth of cladophora along the nearshore destroys fish habitat and deprives residents and visitors of the use and enjoyment of the waterfront and beaches; -8- 13 Clarington General Government Committee Minutes May 7, 2018 And whereas the Regions of Durham and York have commissioned an Environmental Assessment to address the outfall capacity limitations of the Duffin Creek WPCP; And whereas the waterfront of Whitby is an invaluable asset and assuring its cleanliness is essential to the well-being of our residents and future prosperity of our Town; And whereas the waterfront of Whitby deserves respect, regard and protection consistent with the latest and ongoing provincial, federal and international research and strategies to investigate and reduce algae blooms in Lake Erie and Lake Ontario. Now Therefore be it Resolved: That the Minister of Environment and Climate Change be advised of the strong concern of the Council of the Town of Whitby has about the negative social, recreational and economic impacts that would result from nuisance Cladophora on its waterfront; That the Minister of Environment and Climate Change be requested to adopt a science -based approach to this matter ensuring that nutrients from all sources impacting the water quality of Lake Ontario are reduced in an appropriate and sustainable manner; and, That the Clerk forward a copy of this resolution to the Minister of Environment and Climate Change, Durham Area Municipalities, the Regional Municipality of Durham and York, and the Members of Provincial Parliament representing Durham and York Regions. Carried 10 Presentations No Presentations 11 Engineering Services Department No Reports for this section of the Agenda. 12 Operations Department No Reports for this section of the Agenda. 14 Clarington General Government Committee Minutes May 7, 2018 Councillor Cooke chaired this portion of the meeting. 13 Emergency and Fire Services Department 13.1 ESD -004-18 Emergency and Fire Services 2017 Annual Report Resolution #GG -230-18 Moved by Councillor Hooper, seconded by Councillor Partner That Report ESD -004-15 be received for information. Carried Councillor Hooper chaired this portion of the meeting. 14 Community Services Department 14.1 CSD -005-18 2018 Clarington Community Grant Requests Resolution #GG -231-18 Moved by Mayor Foster, seconded by Councillor Neal That Report CSD -005-18 be received; That Council consider all submitted grant requests; That the 2018 Community Grant Program be closed following Council's consideration of these requests; and That all interested parties listed in Report CSD -005-18 and any delegations be advised of Council's decision by the Department. Carried Resolution #GG -232-18 Moved by Mayor Foster, seconded by Councillor Cooke That all seven Community Hall Board applications #18-01 to #18-07 be approved for $21,000; and That staff determine the allocated amounts to each Community Hall Board. Motion Withdrawn -10- 15 Clarington General Government Committee Minutes May 7, 2018 Resolution #GG -233-18 Moved by Mayor Foster, seconded by Councillor Cooke That $2,999 be allocated to each of the Community Hall Board. Motion Withdrawn Resolution #GG -234-18 Moved by Councillor Neal, seconded by Councillor Traill That applications #18-01 to #18-07 be divided. Carried Brownsdale Community Centre Resolution #GG -235-18 Moved by Councillor Neal, seconded by Councillor Woo That Grant Application #18-01, from the Brownsdale Community Centre, be approved in the amount of $2,999.00. Carried Kendal Community Centre Resolution #GG -236-18 Moved by Councillor Partner, seconded by Councillor Woo That Grant Application #18-02, from the Kendal Community Centre, be approved in the amount of $5,000.00. Carried Orono Town Hall Resolution #GG -237-18 Moved by Councillor Partner, seconded by Councillor Woo That Grant Application #18-03, from the Orono Town Hall, be approved in the amount of $3,000.00. Motion Lost -11- 16 Clarington General Government Committee Minutes May 7, 2018 Resolution #GG -238-18 Moved by Mayor Foster, seconded by Councillor Cooke That Grant Application #18-03, from the Orono Town Hall, be approved in the amount of $2,999.00. Carried Solina Community Centre Resolution #GG -239-18 Moved by Councillor Woo, seconded by Councillor Cooke That Grant Application #18-04, from the Solina Community Centre, be approved in the amount of $2,999.00. Carried Tyrone Community Centre Resolution #GG -240-18 Moved by Councillor Traill, seconded by Councillor Partner That Grant Application #18-05, from the Tyrone Community Centre, be approved in the amount of $5,000.00. Carried Newtonville Community Hall Resolution #GG -241-18 Moved by Mayor Foster, seconded by Councillor Partner That Grant Application #18-06, from the Newtonville Community Hall, be approved in the amount of $5,000.00. Carried Hampton Community Association Resolution #GG -242-18 Moved by Councillor Cooke, seconded by Mayor Foster That Grant Application #18-07, from the Hampton Community Association, be approved in the amount of $2,999.00. Carried -12- 17 Clarington General Government Committee Minutes May 7, 2018 Resolution #GG -243-18 Moved by Councillor Neal, seconded by Councillor Cooke That Grant Applications #18-08 to #18-12, be approved in the amount of $500.00. Carried Liberty Allotment Garden That Grant Application #18-08, from the Liberty Allotment Garden, be approved in the amount of $500.00. Bowmanville Allotment Gardens That Grant Application #18-09, from the Bowmanville Allotment Gardens, be approved in the amount of $500.00. Orono Horticultural Society That Grant Application #18-10, from the Orono Horticultural Society, be approved in the amount of $500.00. Bowmanville Horticultural Society That Grant Application #18-11, from the Bowmanville Horticultural Society, be approved in the amount of $500.00. Newcastle Horticultural Society That Grant Application #18-12, from the Newcastle Horticultural Society, be approved in the amount of $500.00. Orono Agricultural Society Resolution #GG -244-18 Moved by Councillor Partner, seconded by Councillor Cooke That Grant Application #18-13, from the Orono Agricultural Society, be approved in the amount of $5000.00. Motion Lost -13- W Clarington General Government Committee Minutes May 7, 2018 Resolution #GG -245-18 Moved by Mayor Foster, seconded by Councillor Woo That Grant Application #18-13, from the Orono Agricultural Society, be approved in the amount of $2,500.00. Carried Councillor Neal left the meeting at 2:09 PM. Lakeshore New Horizons Band Resolution #GG -246-18 Moved by Councillor Traill, seconded by Councillor Partner That Grant Application #18-14, from the Lakeshore New Horizons Band, be approved in the amount of $750.00. Carried Newcastle's Art Show Inc. Resolution #GG -247-18 Moved by Councillor Woo, seconded by Councillor Partner That Grant Application #18-15, from the Newcastle's Art Show Inc., be approved in the amount of $2,500.00. Carried Newcastle Village and District Historical Society Resolution #GG -248-18 Moved by Mayor Foster, seconded by Councillor Partner That Grant Application #18-16, from the Newcastle Village and District Historical Society, be approved in the amount of $1,500.00. Carried -14- 19 Clar-ington- General Government Committee Minutes May 7, 2018 Architectural Conservancy of Ontario - Clarington Branch Resolution #GG -249-18 Moved by Councillor Cooke, seconded by Councillor Woo That Grant Application #18-17, from the Architectural Conservancy of Ontario - Clarington Branch, be approved in the amount of $2,999.00. Carried The Gathering Place Resolution #GG -250-18 Moved by Councillor Partner, seconded by Councillor Traill That Grant Application #18-18, from The Gathering Place, be approved in the amount of $2,000.00. Carried Feed the Need Durham Resolution #GG -251-18 Moved by Councillor Traill, seconded by Mayor Foster That Grant Application #18-19, from the Feed the Need Durham, be approved in the amount of $3,000.00. Carried PFLAG Canada Durham Region Resolution #GG -252-18 Moved by Councillor Woo, seconded by Councillor Traill That Grant Application #18-20, from the PFLAG Canada Durham Region, be approved in the amount of $2,500.00. Carried -15- 20 Clar-ington Autism Home Base Durham Resolution #GG -253-18 Moved by Mayor Foster, seconded by Councillor Cooke General Government Committee Minutes May 7, 2018 That Grant Application #18-21 from, the Autism Home Base Durham, be approved in the amount of $2,000.00. Carried Big Brothers Big Sisters of Clarington Resolution #GG -254-18 Moved by Councillor Cooke, seconded by Councillor Woo That Grant Application #18-22, from the Big Brothers Big Sisters of Clarington, be approved in the amount of $2,000.00. Carried Distress Centre Durham Resolution #GG -255-18 Moved by Councillor Partner, seconded by Councillor Woo That Grant Application #18-23, from the Distress Centre Durham, be approved in the amount of $2,000.00. Motion Lost Resolution #GG -256-18 Moved by Councillor Partner, seconded by Councillor Woo That Grant Application #18-23, from the Distress Centre Durham, be approved in the amount of $1,500.00. Carried Grandview Children's Foundation Resolution #GG -257-18 Moved by Councillor Traill, seconded by Councillor Partner That Grant Application #18-24, from the Grandview Children's Foundation, be approved in the amount of $1,500.00. Motion Lost -16- 21 Clarington General Government Committee Minutes May 7, 2018 Resolution #GG -258-18 Moved by Mayor Foster, seconded by Councillor Cooke That Grant Application #18-24, from the Grandview Children's Foundation, be denied. Carried Bowmanville District Navy League Councillor Cooke declared a direct interest in the Grant Application #18-25, from the Bowmanville District Navy League as he is a member of the Bowmanville District Navy League Executive. Councillor Cooke left the room and refrained from discussion and voting on this matter. Resolution #GG -259-18 Moved by Councillor Woo, seconded by Councillor Traill That Grant Application #18-25, from the Bowmanville District Navy League, be approved in the amount of $2,000.00. Carried Councillor Cooke returned to the meeting. Boys and Girls Club of Durham Resolution #GG -260-18 Moved by Mayor Foster, seconded by Councillor Traill That Grant Application #18-26, from the Boys and Girls Club of Durham, be approved in the amount of $500.00. Motion Lost Resolution #GG -261-18 Moved by Councillor Traill, seconded by Councillor Partner That Grant Application #18-26, from the Boys and Girls Club of Durham, be approved in the amount of $1,500.00. Carried -17- 22 Clarington Scientists in School Resolution #GG -262-18 General Government Committee Minutes May 7, 2018 Moved by Councillor Cooke, seconded by Mayor Foster That Grant Application #18-27, from the Scientists in School, be approved in the amount of $500.00. Carried Soper Valley Model Railroad Association Resolution #GG -263-18 Moved by Councillor Partner, seconded by Councillor Traill That Grant Application #18-28, from the Soper Valley Model Railroad Association, be approved in the amount of $1,500.00. Carried Bowmanville Tennis Club Resolution #GG -264-18 Moved by Councillor Traill, seconded by Councillor Partner That Grant Application #18-29, from the Bowmanville Tennis Club, be denied. Motion Lost Resolution #GG -265-18 Moved by Councillor Woo, seconded by Mayor Foster That Grant Application #18-29, from the Bowmanville Tennis Club, be approved in the amount of $500.00. Carried Darlington Soccer Club Resolution #GG -266-18 Moved by Councillor Woo, seconded by Mayor Foster That Grant Application #18-30, from the Darlington Soccer Club, be approved in the amount of $300.00. Carried 23 Clar-ington Clarington Minor Football Association Resolution #GG -267-18 General Government Committee Minutes May 7, 2018 Moved by Mayor Foster, seconded by Councillor Partner That Grant Application #18-31, from the Clarington Minor Football Association, be approved in the amount of $300.00. Carried Clarington Ravens Resolution #GG -268-18 Moved by Councillor Cooke, seconded by Mayor Foster That Grant Application #18-34, from the Clarington Ravens, be approved in the amount of $654.00. Carried Clarington Swim Club Oshawa Camaros Baton Club Resolution #GG -269-18 Moved by Councillor Partner, seconded by Councillor Traill That Grant Applications #18-32 and #18-33 from the Clarington Swim Club and Oshawa Camaros Baton Club, be denied. Carried 14.2 CSD -006-18 Youth Centre in Courtice Report CSD -006-18, Youth Centre in Courtice was considered earlier in the meeting during the delegation portion of the agenda. 14.3 CSD -007-18 2018 Community Event Sponsorship Requests — Spring Intake Resolution #GG -270-18 Moved by Councillor Partner, seconded by Councillor Woo That Report CSD -007-18 be received; That Council consider all submitted sponsorship requests; -19- 24 Clariiw-n General Government Committee Minutes May 7, 2018 That the 2018 Community Event Sponsorship Program be closed following Council's consideration of these requests; and That all interested parties listed in Report CSD -007-18 and any delegations be advised of Council's decision by the Department. Carried Hampton United Church Resolution #GG -271-18 Moved by Mayor Foster, seconded by Councillor Cooke That Sponsorship Application #S11-18, from the Hampton United Church, be approved in the amount of $500.00. Carried Concerts in the Park Councillor Hooper declared a direct interest in the Grant Application #S12-18, from the Concerts in the Park as he is a founding member of Concerts in the Park and still sits on the Board. Councillor Hooper left the room and refrained from discussion and voting on this matter. Mayor Foster chaired this portion of the agenda. Resolution #GG -272-18 Moved by Councillor Cooke, seconded by Councillor Woo That Sponsorship Application #S12-18, from the Concerts in the Park, be approved in the amount of $2,000.00. Carried Councillor Hooper returned to the meeting. Donna Robertson Resolution #GG -273-18 Moved by Councillor Traill, seconded by Councillor Woo That Sponsorship Application #S13-18, from the Donna Robertson, be approved in the amount of $2,000.00. Carried -20- 25 Clar-ington Orono Town Hall Board Resolution #GG -274-18 General Government Committee Minutes May 7, 2018 Moved by Councillor Woo, seconded by Councillor Partner That Sponsorship Application #S14-18, from the Orono Town Hall Board, be approved in the amount of $2,000.00. Motion Lost Resolution #GG -275-18 Moved by Councillor Traill, seconded by Mayor Foster That Sponsorship Application #S14-18, from the Orono Town Hall Board, be approved in the amount of $500.00. Carried Kendal Community Centre Resolution #GG -276-18 Moved by Mayor Foster, seconded by Councillor Partner That Sponsorship Application #S15-18, from the Kendal Community Centre, be approved in the amount of $1,000.00. Carried Bowmanville Hospital Foundation Resolution #GG -277-18 Moved by Councillor Cooke, seconded by Mayor Foster That Sponsorship Application #S16-18, from the Bowmanville Hospital Foundation, be approved in the amount of $2,000.00. Carried Centre Multiculturel Francophone de Durham Resolution #GG -278-18 Moved by Councillor Partner, seconded by Councillor Traill That Sponsorship Application #S17-18, from the Centre Multiculturel Francophone de Durham, be approved in the amount of $2,000.00. Motion Lost -21 - 26 Clarington Resolution #GG -279-18 Moved by Mayor Foster, seconded by Councillor Woo General Government Committee Minutes May 7, 2018 That Sponsorship Application #S17-18, from the Centre Multiculturel Francophone de Durham, be approved in the amount of $500.00. Carried Newcastle Village Concerts Resolution #GG -280-18 Moved by Councillor Traill, seconded by Councillor Woo That Sponsorship Application #S18-18, from the Newcastle Village Concerts, be approved in the amount of $750.00. Carried Clarington Minor Football Association Resolution #GG -281-18 Moved by Councillor Woo, seconded by Councillor Partner That Sponsorship Application #S19-18, from the Clarington Minor Football Association, be approved in the amount of $1,000.00. Carried Grandview Children's Foundation Resolution #GG -282-18 Moved by Mayor Foster, seconded by Councillor Cooke That Sponsorship Application #S20-18, from the Grandview Children's Foundation, be denied. Motion Withdrawn Resolution #GG -283-18 Moved by Mayor Foster, seconded by Councillor Partner That Sponsorship Application #S20-18, from the Grandview Children's Foundation, be approved in the amount of $1,000.00. Carried -22- 27 Clar-ington- Tyrone Community Centre Resolution #GG -284-18 General Government Committee Minutes May 7, 2018 Moved by Councillor Cooke, seconded by Councillor Partner That Sponsorship Application #S21-18, from the Tyrone Community Centre, be approved in the amount of $500.00. Carried Bark in the Park Durham Resolution #GG -285-18 Moved by Councillor Partner, seconded by Councillor Woo That Sponsorship Application #S22-18, from the Bark in the Park Durham, be approved in the amount of $500.00. Carried Driftwood Theatre Group Resolution #GG -286-18 Moved by Councillor Traill, seconded by Councillor Cooke That Sponsorship Application #S23-18, from the Driftwood Theatre Group, be approved in the amount of $1,000.00. Carried Bethesda House Resolution #GG -287-18 Moved by Councillor Woo, seconded by Councillor Traill That Sponsorship Application #S24-18, from the Bethesda House, be approved in the amount of $750.00. Carried Recess Resolution #GG -288-18 Moved by Mayor Foster, seconded by Councillor Traill That the Committee recess for 5 minutes. Carried -23- Clar-ington- General Government Committee Minutes May 7, 2018 The meeting reconvened at 3:18 PM with Councillor Hooper in the Chair. Newcastle's Art Show Inc. Resolution #GG -289-18 Moved by Mayor Foster, seconded by Councillor Woo That Sponsorship Application #S25-18, from the Newcastle's Art Show Inc., be approved in the amount of $1,000.00. Carried Newcastle BIA Resolution #GG -290-18 Moved by Councillor Cooke, seconded by Councillor Woo That Sponsorship Application #S26-18, from the Newcastle BIA, be approved in the amount of $2,000.00. Carried Orono Agricultural Society Resolution #GG -291-18 Moved by Councillor Partner, seconded by Councillor Woo That Sponsorship Application #S27-18, from the Orono Agricultural Society, be approved in the amount of $2,000.00. Motion Lost Resolution #GG -292-18 Moved by Councillor Traill, seconded by Councillor Partner That Sponsorship Application #S27-18, from the Orono Agricultural Society, be approved in the amount of $1,000.00. Carried -24- 29 Clarington Newtonville Music Night in the Park Resolution #GG -293-18 Moved by Councillor Traill, seconded by Mayor Foster General Government Committee Minutes May 7, 2018 That Sponsorship Application #S28-18, from the Newtonville Music Night in the Park, be approved in the amount of $590.00. Motion Withdrawn Resolution #GG -294-18 Moved by Councillor Traill, seconded by Councillor Partner That Sponsorship Application #S28-18, from the Newtonville Music Night in the Park, be approved in the amount of $1,180.00. Carried Newtonville Community Hall Resolution #GG -295-18 Moved by Mayor Foster, seconded by Councillor Cooke That Sponsorship Application #S29-18, from the Newtonville Community Hall, be referred to the Mayor's Office. Carried Councillor Traill chaired this portion of the meeting. 15 Municipal Clerk's Department 15.1 CLD -013-18 Appointments to the Clarington Municipal Election Compliance Audit Committee Resolution #GG -296-18 Moved by Councillor Cooke, seconded by Councillor Hooper That Report CLD -013-18 be received; -25- 30 Clariiw-n General Government Committee Minutes May 7, 2018 That the following three applicants be appointed to the Clarington Compliance Audit Committee in accordance with section 88.37(1) of the Municipal Elections Act, 1996, for a term ending November 30, 2022: a. Ryan Frost b. Paul Jones c. JoAnne Swaine ;and That all interested parties listed in Report CLD -013-18 and any delegations be advised of Council's decision. Carried 15.2 CLD -014-18 Appointment to the Agricultural Advisory Committee Resolution #GG -297-18 Moved by Mayor Foster, seconded by Councillor Cooke That Report CLD -014-18 be received; That the resignation of Elgin Greenham be received, with regret, and that he be thanked for his contribution to the Agricultural Advisory Committee; That the vote be conducted to appoint one citizen representatives for a term ending December 31, 2020 or until a successor is appointed, to the Agricultural Advisory Committee for the Municipality of Clarington, in accordance with the Appointments to Boards and Committees Policy; and That all interested parties listed in Report CLD -014-18 and any delegations be advised of Council's decision. Carried The following appointment was made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy for the Agricultural Advisory Committee for a term ending December 31, 2022 or until a successor is appointed: • Ben Eastman -26- 31 Clariiw-n Mayor Foster chaired this portion of the meeting. 16 Corporate Services Department Resolution #GG -298-18 General Government Committee Minutes Moved by Councillor Cooke, seconded by Councillor Traill May 7, 2018 That Reports COD -011-18, COD -012-18, COD -013-18, COD -014-18, COD -015-18 be approved on consent. Carried 16.1 COD -011-18 Bowmanville East Urban Centre Secondary Plan Update That Report COD -011-18 be received; That the proposal received from SvN Architects + Planners Inc. being the most responsive bidder meeting all terms, conditions and specifications of RFP2018- 03 be awarded the contract for the provision of professional services for the Bowmanville East Urban Centre Secondary Plan Update. That the funds required in the amount of $257,121.04 (net HST Rebate) be drawn from prior budget year carryover amounts in account 100-50-502-15201- 7161; and That all interested parties listed in Report COD -011-18 and any delegations be advised of Council's decision by the Corporate Services Department. 16.2 COD -012-18 Wilmot Creek Secondary Plan That Report COD -012-18 be received; That the proposal received from The Planning Partnership being the most responsive bidder meeting all terms, conditions and specifications of RFP2018-02 be awarded the contract for the provision of professional services for the Wilmot Creek Secondary Plan; That the contract award be subject to the Municipality executing a funding agreement with the Rice Development Group and other property owners as required to cover 100% consultants costs and municipal resources, including review time from various departments, project management, and administration costs; and That all interested parties listed in Report COD -012-18 and any delegations be advised of Council's decision by the Corporate Services Department. -27- 32 Clartw-n General Government Committee Minutes May 7, 2018 16.3 COD -013-18 South East Courtice Secondary Plan That Report COD -013-18 be received; That the proposal received from AECOM being the most responsive bidder meeting all terms, conditions and specifications of RFP2018-4 and subject to a satisfactory reference check, be awarded the contract for the provision of services for the Southeast Courtice Secondary Plan, subject to receipt of funding from the Southeast Courtice Landowners Group; That the contract award be subject to the Municipality executing a funding agreement with the Southeast Courtice Landowners Group as required to cover 100% consultants costs and municipal resources, including review time from various departments, project management, and administration costs; That pending funding required is received that the amount of $ 584,068.75 (including HST) be drawn from the following accounts: Developer Contributions # 100-50-502-15103-7224 $584,068.75;and That all interested parties listed in Report COD -013-18 and any delegations be advised of Council's decision by the Corporate Services Department. 16.4 COD -014-18 2018 Pavement Rehabilitation That Report COD -014-18 be received; That Coco Paving Inc. with a total bid amount of $2,486,211.36 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2018-10 be awarded the contract for the pavement rehabilitation for 2018 as required by the Engineering Services Department; That at the funds required for this project in the amount of $2,919,500.00 (Net HST Rebate) which includes the construction cost of $2,486,211.36 (Net HST Rebate) and other related costs such as design, material testing, inspection, contract administration, and contingencies of $433,288.64 (Net HST Rebate) be funded by the Municipality as follows: Pavement Rehabilitation Program 110-32-330-83212-7401 $2,558,300.00 Rural Road Rehabilitation Program 110-32-330-83680-7401 $ 150,000.00 Regional Road 57 and Multi -use Trail (Nash to Longworth) 110-32-331-83301-7401 $ 113,900.00 Railway Paving (Operations) 100-36-384-10335-7540 $ 97,300.00 That all interested parties listed in Report COD -014-18 and any delegations be advised of Council's decision by the Corporate Services Department. -28- 33 Clar-ington General Government Committee Minutes May 7, 2018 16.5 COD -015-18 Mill Street Active Transportation That Report COD -015-18 be received; That M&S Architectural Concrete Ltd. with a total bid amount of $937,993.63 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2018-8 be awarded the contract for the pavement rehabilitation for 2018 as required by the Engineering Services Department; That the funds required for this project in the amount of $1,221,000.00, (Net HST Rebate) which includes the construction cost of $937,993.63 (Net HST Rebate) and other related costs such as design, utility daylighting, material testing, inspection, contract administration, and contingency in the amount of $283,006.37 (Net HST Rebate) be funded by the Municipality as follows: Erosion Protection Works 2018 110-32-340-83437-7401 $ 120,000.00 That all interested parties listed in Report COD -015-18 and any delegations be advised of Council's decision by the Corporate Services Department. 17 Finance Department No Reports for this section of the Agenda. 18 Solicitor's Department No Reports for this section of the Agenda. 19 Chief Administrative Office No Reports for this section of the Agenda. 20 New Business — Consideration 20.1 Newcastle Youth Centre New Business Item Regarding the Newcastle Youth Centre was considered earlier in the meeting during the delegation portion of the agenda. -29- 34 Clarington 20.2 Half Masting of Flags Resolution #GG -299-18 General Government Committee Minutes May 7, 2018 Moved by Councillor Woo, seconded by Councillor Hooper That the Corporate Policy F106, Half Masting of Flags, be amended as follows: x Section 3, Procedures, delete the following bullets, indicating when flags at municipal facilities will be flown at half-mast: o Reigning Monarch or a member of the immediate Royal Family (spouse, son or daughter, father, mother, brother or sister of the Reigning Monarch) o The present or a former Governor General o The present or a former Prime Minister o The Lieutenant Governor o The Premier o Current Durham Member of Parliament and Member of Provincial Parliament x Section 3, Procedures, replace the following bullet wording, indicating when flags at municipal facilities will be flown at half-mast: o "Any day declared as a day of mourning by the Federal or Provincial Governments" With the following: o "Any day that the flag is flown at half-mast by the Federal Government or the Province of Ontario" x Section 3, Procedures, delete the following third paragraph: "Flags will be flown at half-mast on the day only on the day of the funeral for a current member of full-time staff, or any other person whom it is desired to so honour." And replace it with the following: "Flags will be flown at half-mast on the day of the funeral for a current member of full-time staff, or any other person whom it is desired to so honour." Carried 21 Unfinished Business There were no items considered under this section of the Agenda. -30- 35 Clariiw-n 22 Confidential Reports General Government Committee Minutes May 7, 2018 There were no items considered under this section of the Agenda. 23 Adjournment Resolution #GG -300-18 Moved by Councillor Partner, seconded by Councillor Hooper That the meeting adjourn at 4:16 PM. Mayor Carried -31- 36 Deputy Clerk THAT the Authority minutes of April 17, 2018 be adopted as circulated. 955, (' r- 37 THAT Staff Report #5579-18 be received for information. 955, (' ;5(&25$7(5011,11'$785$.5, 7$t 9/I5HSR$WQSJ 5H RUUHRQ@DJMD@VRIMRVBQ IIUHV 5HV ORHLUHV KRUNOOLHU THAT Staff Report #5578-18 be received; THAT the Board of Directors authorize staff to proceed with this project, THAT the Board of Directors authorize staff to enter into an agreement with the winning bidder, Planning Services Inc.; and, THAT Phase 1 work ($10,000) be funded from conservation area user fee revenue. 955,(f ,'5(8r25AD081, 70 $M(17 NII5HSRW,QSJ 5H ZOHRRM)SOHJPHJWO 5HV ORHU ISHV MRQU &OOLHU THAT Staff Report 5580-18 be received for information. 955,(f ,'5(&25Z535$ 7((159, C* 91I5HSRWQSJ 5H MW SHV ORIMMU JURLMW THAT Staff Report #5582-18 be received for information; THAT the proposed 2018 budget be approved, as presented (under separate cover); THAT copies of the 2018 Budget Report, as approved, be circulated to the Region of Durham and lower tier municipalities for their information about the projects and programs of the Central Lake Ontario Conservation Authority in 2018. A55,(r M' 5IY ORYIE E 5 +RRSIU 6IIRQ7E EI I 3L(ZU-EIF L THAT Staff Report #5581-18 be received for information. A55,(r MIISBYHDHHO,WIR@RIDHDHOH.K HPHQV $'28510(17 5HV ORMW&IDO HELMMU X55,(f 7MPHHB@AW17,UP THAT the meeting adjourn. 39 GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY April 19, 2018 FA 02/18 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:15 p.m. MEMBERS PRESENT: Wendy Partner, Chair - Municipality of Clarington Jeff Lees, Vice -Chair - Municipality of Port Hope Raymond Benns - Township of Alnwick/Haldimand Brian Darling - Town of Cobourg John Fallis - Township of Cavan Monaghan Louise Ferrie-Blecher - Municipality of Port Hope Mark Lovshin - Township of Hamilton Forrest Rowden - Town of Cobourg Willie Woo - Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer Leslie Benson, Interim Director of Watershed Services Janice Teare, Coordinator of Watershed Services Greg Wells, Manager, Planning & Regulations Members of the public ABSENT WITH REGRETS: Heather Stauble - City of Kawartha Lakes Willie Woo - Municipality of Clarington 4011IF 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meeting FA 06/18 MOVED BY: Mark Lovshin SECONDED BY: Brian Darling THAT the Full Authority approve the minutes of the March 15, 2018 meeting. CARRIED. HE Minutes FA 02/18 Page 2 4. Adoption of the Agenda FA 07/18 MOVED BY: SECONDED BY: John Fallis Forrest Rowden THAT the Full Authority adopt the agenda as presented. CARRIED. 5. Delegations None 6. Presentations None 7. Business Arising from Minutes a) Follow up to Greenbelt Golden Horseshoe CA Collaborative FA 08/18 MOVED BY: SECONDED BY: Forrest Rowden Brian Darling WHEREAS the Province has affirmed its commitment to strengthen the Greenbelt, and to advance place -based planning on a regional scale through the Growth Plan for the Greater Golden Horseshoe; WHEREAS the Greater Golden Horseshoe is one of the fastest growing regions in North America, with a projected population of almost 12 million people by 2031; WHEREAS the planning and environmental issues affecting the Greenbelt and the Greater Golden Horseshoe are increasing in number and complexity; WHEREAS there is a need to be able to address not only the local challenges but those that are more pervasive and regional in scale including climate change, flood remediation and the environmental impacts of growth; WHEREAS a collaborative, coordinated and cohesive response to the environmental challenges of growth are needed by building a constituency of interest for a heathy urban region; WHEREAS the health of Greenbelt Golden Horseshoe residents depends on the health of the natural environment and the sustainability and resilience of our communities; WHEREAS Conservation Authorities provide valuable and value-added services and benefits to our municipal partners who are addressing complex issues including climate change, Great Lake water quality, public health and safety and sustainable city -building and transportation options; WHEREAS the ten urban -based Conservation Authorities have met for over a decade as the Greater Golden Horseshoe Chief Administrative Officers (GGH CAO) group to address common concerns and to advance mutually beneficial solutions to the challenges facing the more populated watersheds; WHEREAS there is an established history of place -based collaborative action among Conservation Authorities since 2000 a in the form of the Conservation Authorities Moraine Coalition (CAMC); 41 Minutes FA 02/18 Page 3 WHEREAS there is a need for and an opportunity to build expertise, understanding and capacity at the landscape scale; WHEREAS there is an opportunity among the Conservation Authorities to share knowledge, coordinate action and ensure consistency of practice to advance better planning, policy and program outcomes; WHEREAS an understanding exist that climate change is a significant threat to development and the security of individuals, communities and regions and there is a need to act in order to preserve and enhance, for future generations, the economic, social and environmental conditions that we enjoy; WHEREAS there is an opportunity for Conservation Authorities and partner agencies to utilize resources (fiscal and human) in a more efficient and effective manner and to consider economies of scale from a research, knowledge and planning perspective; THEREFORE IT IS RECOMMENDED THAT the Authority endorse the Ganaraska 5 W LRQ & RQ+UVfiZQi ❑XVQRIJ NV SD,3GgSC 7 LQ❑ ML U1 EEHU/ ❑ RO-0-I RUk+A4�Fi Conservation Authorities Collaborative and authorize the CAO/Secretary-Treasurer to sign the attached Memorandum of Understanding. CARRIED. 8. Correspondence None 9. Applications under Ontario Regulation 168/06: Permits approved by Executive: FA 09/18 MOVED BY: Mark Lovshin SECONDED BY: Ray Benns THAT the Full Authority receive the permits for information. CARRIED. Permit Application require Full Authority discussion: None 10. Committee Reaorts: a) Ganaraska Forest Recreation Users Committee Minutes LApril 5, 2018 The Board members asked questions in regards to the discontinuing of Paul Dirty Enduro and the timber tender process. FA 10/18 MOVED BY: Jeff Lees SECONDED BY: John Fallis THAT the Full Authority receive the Ganaraska Forest Recreation Committee Minutes from April 5, 2018 for information. CARRIED. 11. New Business: None 42 Minutes FA 02/18 12. Other Business None 13. In Camera FA 11/18 MOVED BY: SECONDED BY: Mark Lovshin Forrest Rowden THAT the Full Authority Board move into camera. CARRIED. FA 12/18 MOVED BY: SECONDED BY: Mark Lovshin Forrest Rowden THAT the Full Authority move out of camera. CARRIED. FA 13/18 MOVED BY: Mark Lovshin SECONDED BY: Brian Darling Page 4 THAT the Full Authority instruct staff to carry out the direction of the Board of Directors. CARRIED. 14. Adjourn The meeting adjourned at 8:00 p.m. on a motion by Mark Lovshin. CHAIR CAO/SECRETARY-TREASURER 43 BOARD OF MANAGEMENT BOWMANVILLE BUSINESS IMPROVEMENT AREA Minutes of a regular meeting of the Board of Management held at 6:30 p. m., on Tuesday, May 8, 2018 in Committee Room 1-C in the Bowmanville Library. Present: Gilpin, G, Lucas Members: L. Lucas„ James, Holmes, R. Hooper, Barry, Rezazada Absent: C. Hooper The meeting was called to order by the Chairman, who then recognized that there were no delegations present. He then welcomed Morgan James to the Board. Moved by Rezazada, seconded by Holmes, THAT the Minutes of the previous meeting be adopted as circulated. Correspondence was received from Canada Post. Moved by R. Hooper, seconded by Holmes, That the correspondence be received and filed. The Treasurer presented his report as follows: Current Account GIC #1 GIC#2 Total "CARRIED" "CARRIED' $35,124.11 120,000,00 5,030.14 $160,154.25 Page 2 Moved by Rezazada, seconded by Holmes, THAT the Treasurer's Report be adopted as presented. `CARRIED" Reports: Council Liaison: No report. Events: Holmes reported that the Maple Festival held on Saturday, May 5, was a large success. Spaces that remained open on the street were due to vendors who decided not to attend due to the chance of rain. Membership Relations: Barry agreed to take on this portfolio due to the fact that we are no longer on the Board of Trade. Streetscape: E. Lucas reported that Rekker Gardens will be installing the hanging flower baskets at the end of June. Communications: Holmes reported that two new business have been added to the email list. Board of Trade: Barry reported that the Bowmanville BIA is no longer a member of the Clarington Board of Trade as the result of revisions to their membership. Web Site: No report. Media Relations: R. Hooper reported for C. Hooper that requests were received to provide a bus service to the festivals due to the shortage of parking for cars near the downtown. Under `BUSINESS ARISING" from the previous meeting, E. Lucas reported that he had received a quote for 15 hanging flower basket brackets for the street light poles from Andrew Atkinson in the amount of $2,265.65. E. Lucas was instructed to inform Atkinson to proceed with this project. 45 Page 3 Under "NEW BUSINESS", E. Lucas tabled a sample of a lamp post hanging banner with a quote from James Printing and Signs in the amount of $2,211.52 plus HST for 48 of them. Moved by Rezazada, seconded by Barry, That the purchase of 48 hanging banners as per the tabled sample, at the quoted price of $2,211.52 plus HST from James Printing and Signs be approved. "CARRIED" Moved by Rezazada, seconded by R. Hooper„ THAT the Meeting be adjourned. "CARRIED" The next meeting is scheduled for Tuesday, June 12, 2018 in Committee Room 1-C in the Bowmanville Library at 6:30 p. m. Newcastle BIA MINUTES May 10, 2018 www.villageofnewcastle.ca Attendance: Valentine Lovekin, Marni Lewis, Donna Wood, Theresa Vanhaverbeke, Helen Vatandoust, Joanna Bastas, Lina Schmahl, Ann Harley, Tracey Yates, Regrets: Greg Lewis, Janeen Calder, Karen Bastas, Catherine Peterson, Leslie Ray 1. Attendance taken. 2. Meeting called to order at 9:00 a.m. 3. Approval of April Minutes: Motion to accept: Ann Harley Seconded: Helen Vatandoust 4. Business Arising from Minutes: Helen is going to inquire about fireworks quotes for Canada Day. If we can make them happen for July 1 st, we will. 5. Council Report - Wendy Partner n/a 6. President's Report: n/a 7. Treasurer's Report: n/a 8. Committee Reports: Safety & Decor: New banners have been ordered from Shear Display. The flower baskets will be coming shortly. Advertising: We have 1048 likes on Facebook. Posts that had a lot of interest were the Easter Scavenger Hunt -reached 844, Newcastle Home Decor Anniversary -reached 1000.6, CIBC robbery -reached 3000, Foodland store revamp. Special Events: a) Harvest Festival is scheduled for the 1 st Saturday of October. October 6th. The committee is looking into having vendors in the Town Hall, a Dog Show, the antique car show is probably not going to be involved this year. The boundary for the road closure may be a little shorter this year. b) Christmas Tree Lighting - Janeen has all the measurements of all the windows and is working with Gabrielle about how to run and attached all the lights to the Town Hall before approaching the Hall Board to ask for money. If you are interested in helping with this event contact Janeen - janeenrmt@hotmail.com c) Santa Breakfast is scheduled for November 24th, they have just confirmed the hall booking. 9. CBOT. AGM and Awards was held recently and was a wonderful night at Canadian Tire Motorsport Park. 10. Chamber News: Their annual Home Show is being held June 3rd at the Newcastle Memorial Arena. 11. CIP: If you are interested in any grants and accessibility information please contact Faye Langmaid at flangmaid@clarington.net 12. New Business: Gift of Art is having the Annual Art Show July 7 & 8 at the arena. The Gift of Art is also looking into installing a concrete ping pong table in front of the gallery. Appletree Dentistry has solicited BIA businesses requesting to close King Ave. for their Christmas Market. Valentine moved that the BIA will send a letter to the Municipality, cc'ing Appletree stating we would not object to a road closure along Mill St N. but have concerns with a closure along King Ave. Our concern is that King Ave, is expected to be closed two other days that week for BIA events. Seconded by Ann Harley. 13. Next meeting, Thursday June 14, 2018 @ 9:OOam 14. Motion to adjourn meeting by Ann Harley, seconded by Helen Vatandoust April 24, 2018 Municipality of Clarington 40 Temperance Street Bowmanville ON LIC 3A6 RE: Invitation to join the "Preferred Autonomous Vehicles Test Corridor" Mayor & Members of Council: Telephone 289-291-6472 www.OGRA.org I am writing to you today to invite you to be a part of OGRA's Municipal Alliance for Connected and Autonomous Vehicles in Ontario (MACAVO) initiative for controlled testing of Autonomous Vehicles (AVs). Under this initiative, we are calling for the creation of a seamless and well -coordinated "Preferred AV Test Corridor", stretching from Windsor to Ottawa. Through this initiative, our aim is to help attract (and retain) AV -related industry and talent in Ontario, which in turn can become a catalyst in helping provide unparalleled socio-economic benefits for all municipalities involved. A more detailed report of the initiative is attached. OGRA is requesting the following call -to -action by municipalities in Ontario: 1. Identify One (1) municipal point of contact who will be responsible to spearhead all AV -related activities for your municipality, and: 2. Identify the Preferred routes within your municipality We respectfully request that your council pass the following resolution: That the of participate in OGRA's Autonomous Vehicle initiative and that this matter be referred to staff to develop a list of preferred routes with the municipality. On behalf of OGRA thank you for your consideration of this request. Should you have any follow-up questions, please feel free contact myself or Fahad Shuja at Fahad@ogra.org. Kind -re ards, Executive Director Ontario Good Roads Association E: Joe@ogra.org V% 91 INITIATIVE DETAILS: Preferred Autonomous Vehicles' Test Corridor ¢ pODgp� i� An Ontario Good Roads Association Initiative 894. 51 Contents Executive Summary 4 1. Autonomous Vehicles (AVs) — a Critical Consideration 4 2. Ontario Good Road Association's (OGRA's) Support to -Date 4 3. A Major New Initiative 6 4. Action Required to be a Part of the "Preferred AV Test Corridor" + Key Milestones 7 5. Preference of Testing on Municipal Roads vs. Highways 8 6. Cost to Join the Preferred Corridor 8 7. Thoughts on Expanding the Preferred Corridor 9 8. Your Support Matters 9 APPENDIX A io APPENDIX B 13 Executive Summary Ontario Good Roads Association, through its Municipal Alliance for Connected and Autonomous Vehicles in Ontario (MACAVO'), has embarked on an initiative for controlled testing of Autonomous Vehicles (AVs). Under this initiative, OGRA is calling for the creation of a seamless and well - coordinated "Preferred AV Test Corridor", stretching from Windsor to Ottawa. Through this initiative, our aim is to help attract (and retain) AV -related industry and talent in Ontario, which in turn can become a catalyst in helping provide unparalleled socio-economic benefits for all municipalities involved. OGRA is working closely with a number of key Ontario municipalities, who have already collectively identified over two -thousand centreline kilometres of Preferred roads for the testing of AVs. By extending the invite to all jurisdictions, OGRA is hereby requesting the municipalities to, each: i, Identify One (1) municipal point of contact who will be responsible to spearhead all AV -related activities for your municipality, and ii. Identify the Preferred roads within your municipality and send the KML file to Fahad Shuja (Fahad@ogra.org) 1. Autonomous Vehicles (AVs) - a Critical Consideration The topic of AVs has certainly gained exponential momentum in recent years. Just a few years ago, AVs were generally thought of as a "Jetsons Era" concept — i.e. not happening anytime soon. Fast - forward to today and every major auto -manufacturer is investing heavily in this technology. Not only that, we are also witnessing innovative technology start-ups as well as partnerships arising between the tech and automotive sectors. From OGRA's perspective, our mandate is to support our municipa members when we notice important shifts on the horizon. This particular shift due to AVs is perhaps as big as, if not bigger than, the transition from horses to "horse Iess-carriages" (i.e. cars) in early tot" century. And since these vehicles are going to be very much part and parcel of our municipal roadways, it is critical for all Ontario municipalities to start exploring AVs with a very serious lens. It is no longer an issue of "if" AVs will arrive, but only a matter of "how soon". 2. Ontario Good Road Association's (OGRA's) Support to -Date OGRA has been monitoring the AV sector for the past several years. We have also been active in keeping our municipal members up-to-date with global/local activities in the AV sector. In no particular order: • We published a whitepaper, called "The Roadmap for Autonomous Vehicles in Ontario, Canada"2, • We have carried out various (no cost) webinars, bringing forward important AV -related topic/ideas, • We have conducted two major surveys since 2o16 to understand municipal progress on AVs, 'See APPENDIX 8 for MACAVO Press Pelease 2 Link: https//docsend.com/view/peptwjj • We have provided municipal -focused recommendations to the Ontario Ministry of Transportation (MTO) as part of their ongoing dialogue regarding updates to the Pilot AV Regulation 3o6/153, • We have established a dedicated group called "Municipal Alliance for Connected and Autonomous Vehicles in Ontario" (MACAVO), comprising of many of Ontario's forward-looking municipalities that are interested in furthering the testing and deployment of AVs on their local roads. OGRA is very encouraged by the level of support received on this AV topic from municipalities to - date. We conducted our first cross -municipal survey in late 2o16, and then repeated many of the same questions again in another similar survey in early 2018. Approximately ioo municipalities participated in each of these surveys. Within a span of about 14 months, we've seen significant shifts in favour of AVs. Here are some results for your consideration: LEGEND: ■ Late 2oi6 survey results ■ Early 2018 survey results WHAT IS YOUR MUNICIPALITY'S OFFICIAL POSITION ON AVS? N Ln I` 0 DISCUSSIONS WE ARE ACTIVELY OTHER L ~ o m EARLY PHASES ACTIVELY ONGOING N06 c -I n O l0 � 00 O N L a O1 m 0 DISCUSSIONS WE ARE ACTIVELY OTHER L ~ o m EARLY PHASES ACTIVELY ONGOING N06 c -I N NO ACTION IS BEING DISCUSSIONS DISCUSSIONS WE ARE ACTIVELY OTHER TAKEN AT ALL AMONG DECISION- AMONG DECISION- WORKING ON AV MAKERS ARE IN THE MAKERS ARE PROJECTS EARLY PHASES ACTIVELY ONGOING PLEASE NOTE FROM ABOVE CHART In 2016, over 7.5% of municipalities indicated having taken no action. This number has significantly changed now - only about 40% of municipalities have not taken any action. Additionally, internal discussions have gone up from 14% to over 30%. Also note that Active Projects have gone from of in 2o16 to over 11% in early 2018. s Link: https.//wwwontario.ca/laws/regulation/i5o3o6 ARE YOU CONSIDERING CONNECTED AND/OR AUTONOMOUS VEHICLES IN YOUR LONG—TERM YES 0 Cq Ln m (3+) YEAR ko0 PLANNING? NO Ln Cq Ln N Ln � N OTHER PLEASE NOTE FROM ABOVE CHART In 2016, around 18% of municipalities were addressing AVS/CVs in their long-term planning. That number has now nearly doubled to over 35%• 3. A Major New Initiative The AV sector is at a critical boiling point now. There is a tremendous amount of activity across the globe in order to develop and enhance the associated technologies, very rapidly. Ontario is particularly very well-positioned to not only take part in this early part of AV revolution, but perhaps to even be among the leaders. Besides having a strong auto -manufacturing sector in our own backyard, we also have multiple tech sector hubs that are already doing some fascinating work in the field of AVs. In addition to that, two years ago, Ontario became the first jurisdiction in Canada to have created an AV Pilot Regulation 3o6/15. Needless to say, we now have all the important ingredients in place to take Ontario to the next level of AV race. As OGRA's next major initiative, we have started working to help create a seamless, well -coordinated "Preferred AV Test Corridor", spanning from Windsor and all the way to Ottawa. This initiative is being driven through OGRA's new MACAVO group, which is primarily comprised of leaders from various municipalities. If the vision for this Preferred Corridor can be materialized (through your support), it will be the first municipal coordination of its kind in the entire world. That title itself can be an important feather in Ontario's hat, which can act as a powerful catalyst for uplifting Ontario's and Canada's profile on the global AV stage. At materialization, this Preferred Corridor has the potential to provide "at least" 800 kilometres of dedicated testing opportunities to AVs authorized to operate in Ontario through MT04. Besides being the first in the world, there are a number of other opportunities that come along with this initiative: • Ability to attract and retain talent within Ontario and Canada, • Ability to establish local policies that allow for seamless flow of AV traffic (as opposed to each jurisdiction having different standards), • Ability to collectively test critical infrastructure technologies along the Preferred Corridor, • Ability to pool funds together and carry out large exercises that couldn't be done single-handedly, • Ability to work closely and directly with AV stakeholder groups (e.g. auto -manufacturers, tech sector, education sector, and more) and solving problems together, 4 Link: http.//www.mto.gov.on.colenglish/vehicles/ automated-vehicles.shtml • Ability for municipalities to work together in order to learn/grow together in the new AV world, • Ability to collectively educate the citizens — an extremely important element for AV deployment, • Ability to become a model of collaboration for the other Provinces of Canada, and • Lots more! All-in-all, establishing a clear, Preferred AV Test Corridor is an excellent way for Ontario to become an integral part of AV testing and deployment in the world. 4. Action Required to be a Part of the "Preferred AV Test Corridor" + Key Milestones At this stage, OGRA is simply requesting all interested municipalities to highlights as many Preferred local/private roads as possible. A number of municipalities have already conducted this exercise, and OGRA is pleased to share that we have already received over two -thousand (2,000+) kilometres of municipal Preferred roads for consideration towards the Windsor -Ottawa Corridor. Following are the initial set of milestones for this initiative: I. [Ongoing] Each participating municipality to identify One (i) employee for their municipal AV file. This individual should be in a position to take information from MACAVO/OGRA and share it efficiently with all internal stakeholders within the municipality. 2. [Ongoing] Each participating municipality to identify ALL roads (or sections thereof) where they are comfortable in allowing testing of SAE Level 4 and Level 5 AVs (table on page 8) — i.e. no driver required. Once identified, the Preferred roads to be shared with OGRA as a "KML" file 7, by sending the file to Fahad@ogra.org. 3. [Ongoing] OGRA to put together an aggregate of all municipal Preferred road selections onto a digital map. 4. OGRA to propose a Preferred, seamless Corridor to participating municipalities, likely through a face-to-face meeting before the end of summer 2018. 5. OGRA to initiate active discussions with all AV stakeholders to bring various testing and collaboration opportunities to the participating municipalities. OGRA has also put together a detailed set of Frequently Asked Questions (FAQs), in APPENDIX A. 5 OGRA recommends that this Preferred roads' highlighting be done in strategic collaboration with stakeholder municipal employees. Today, this selected individual can be anyone from the Mayor to Transportation/Planning Director. The key element is to install in individual who can take actions on behalf of the municipality on AV initiatives. Can be easily created using industry -standard GIS program(s) like SSRI and ArcGIS, which most municipalities already use for their day-to-day activities. If KML file cannot be produced, simply send the scanned, hand -marked map to OGRA and we will convert it to a digital file. e The map will not be shared publicly at this stage. It will be used as a key 5. Preference of Testing on Municipal Roads vs. Highways The AV technology, to -date, is being tested primarily in secluded areas, which has been extremely helpful. That said, it is now time to allow these vehicles to interact on local roadways in a very coordinated manner. Primary reason for this is the fact that in order for this technology to prosper, and to bring about exponential socio-economic benefits to our citizens and businesses, a level of trust has to be developed through interactions. The AVs must learn to co -exist in our increasingly multi -modal society, alongside pedestrians, cyclists, transit, and much more. There is no better way to teach this integration to AVs besides giving them an opportunity to be tested in real-world situations. And by having dedicated Preferred Corridor(s), it will be exponentially more cost-effective for municipalities to focus their attention and be involved. OGRA also envisions having the Preferred Corridor run through Ontario's Provincial Highways, but only as a secondary option when no municipal roadway is available for the given location. While Highway testing is very important, many of the human -AV interactions happen on local streets, and therefore it is important to give preference to municipal roads first. 6. Cost to .loin the Preferred Corridor OGRA intends for this Preferred Corridor exercise to be open to all municipalities and therefore there is no financial contribution required by the supporting municipalities. All OGRA requires for now is your initial highlighting of locally Preferred roads (and/or road sections). 7. Thoughts on Expanding the Preferred Corridor OGRA's ultimate vision is to continue expanding this exercise to connect all corners of the Province. Therefore, even if a municipality does not fall within the Windsor -Ottawa stretch, OGRA's invitation to join still is very much open! Essentially, if your municipality is located in Ontario, we are hereby inviting you to engage with us in this exercise. 8. Your Support Matters It is in OGRA's DNA to keep eyes on emerging technologies and support Ontario's municipalities as best as we can through initiatives, policies, and education. We feel this is a very historic moment for Ontario and Canada, and would like to encourage you to come and support OGRA in this promising initiative. In order to get started, all you need is to identify your locally Preferred roads. Should you have any questions, please contact Fahad Shuja at OGRA, at Fahad@ogra.org. APPENDIX A Frequently Asked Questions (FAQs) Q. What is "Level 4" and "Level 5"? A. These are the highest possible levels of automation. The wording has been adopted from the Society of Automotive Engineers (SAE). At Level 4 and 5, the vehicle is not only driving by itself (like "Kitt" from Knight Rider), but it does not even require a steering wheel. Q. What is the difference between "AVs" and "CVs"? A. "AVs", by definition, are designed by auto manufacturers to act like perfect human drivers, and they dutifully follow the rules of the road. They have sensors and software installed within the vehicle to allow for complete navigation from point A to B. "CVs" (or Connected Vehicles) are those that have some sort of communication channels with infrastructure, road users, other vehicles, pedestrians, etc. By definition, AVs do not need to also be CVs, and vise versa. At this stage, it is important to get the testing properly done for AVs, as they pose the most risk to those around them. Ultimately, the best results can be achieved when AVs are also talking to each other and are "Connected". If you need further clarification, please contact OGRA. Q. Do AVs require mandatory updates to the infrastructure? A. No. AV manufacturers are actively working to allow the AVs to operate without specific infrastructure upgrades. As long as the road network is in compliance with Ontario's Minimum Maintenance Standards (MMS), O. Reg 239/02, AVs should be able to navigate on Ontario's existing municipal roadways. Q. How much of the road network (by %) should be selected as Preferred for 1-4/5 testing? A. Anything above lo% of entire road network should be a very good start, Q. When marking up Preferred roads for Level 4/5 Corridor within our municipality, should we avoid roads around hospitals and schools? A. We had previously suggested to exclude roads around schools, hospitals, and any other critical areas; however, since then we've been approached by some municipalities who feel that these same areas are where many accidents happen due to human error, and therefore can benefit greatly from AVs. Based on that feedback, we would like pull back our initial suggestion of excluding those areas, and would like to leave the decision entirely with your level of comfort. Q. "Can we update/add/delete the Preferred road selections after the first submission? A. Absolutely. This first run is a preliminary exercise to get the `brain juices' flowing! None of the routes are to be carved in stone yet at this early stage. Q. In selecting the Preferred roads, should we limit ourselves to paved roads only? A. No. At this stage, nothing is off the table. Please mark out any possible road(s) that you prefer for L4/5 testing in your jurisdiction Q. Would it be beneficial for the municipalities to provide locations of supporting infrastructure, such as EV charging stations, rest areas? A, You are one step ahead of us, and that's great! Yes. Going forward, once the Preferred Corridor is in place, the next exercise will likely be to start requesting MACAVO to identify key infrastructure within their local jurisdictions. Q. Is the Preferred Corridor going to be only for passenger vehicles, or can it be used for others traffic as well (such as freight trucks, transit lines, etc.)? A, We are not limiting this exercise to any particular type of vehicle, However, if you will ONLY ALLOW a certain kind of vehicle then we will need to know that at some point in the near future, Q. Are there plans to connect the Preferred Corridor to Northern and Southern Ontario as well? A, Absolutely. While our initial Preferred Corridor highlight is Windsor -to -Ottawa route, the door is wide open to all municipalities to get involved. We would like to connect as many jurisdictions as possible. Q. How are municipalities handling liability and insurance in the event an accident occurs on a municipal roadway? A, As part of Ontario's AV Pilot Regulation 3o6/159, MTO requires that any test vehicles carry a $5M insurance, Testers can't test without it, Q. Are there concerns with AVs being tested on roadways with cycling infrastructure? A. A big part of this Preferred Corridor will be to allow AVs to interact with multi -modal traffic + civilians. We will of course have to be extra careful in situations where AVs are expected to operate very close to this kind of traffic, This is very much a learning exercise for everyone, The computer must be trained with all possible scenarios. The more it "knows", the more it will be able to better navigate and save lives, Q. What will happen if there is an accident involving these vehicles during the testing? Will the Municipality be required to get involved and how will the insurance work? A, Today, there is a void in rules regarding this, and one big reason why OGRA has taken on the task to create the Preferred Corridor, We need to start these discussions, Being at the table will help pave the way for amicable solutions, Q. When are other (non -municipal) stakeholders going to be engaged as part of this exercise? A, OGRA is already in communications with a number of stakeholders from private sector, auto manufacturing, technology solutions, educational institutes, and more, Active engagement with these (and any other) stakeholders can begin as soon as at least one Windsor -Ottawa municipal Preferred Corridor has been established. Q. Our municipality is new to this exercise. What should we be doing next to participate? A, Most participating municipalities have now identified ONE (1) representative who will be the point - person on the AV file for their respective jurisdiction. We would like to recommend that you start by identifying the right individual who will represent your municipality's interests in the AV discussions, Furthermore, most participating municipalities have started to hold internal meetings with local staff 9 Link: https./lwww.ontorlo.co/lowslregulotionl7503o6 and/or stakeholder municipal departments to start identifying ALL possible roads (and/or sections thereof) where they are comfortable in testing Level 4/5 AVs. We don't recommend creating a town -hall type setting; instead, it is important to engage handful of municipal employees in key departments who will ultimately have to deal with AVs in one way or another. At this stage, it is about Quality individuals over Quantity. Finally, some municipalities have nearly completed identifying their first draft of L4/5 roads, and are looking to share their selections with OGRA. Those municipalities are encouraged to send in their KML files to Fahad@ogra.org. Q. When is the next MACAVO meeting scheduled? A. Our last meeting took place in Brampton, on March 26th, 2oi8. Next meeting date is not yet set. Being fully cognizant of the costs associated with travel to/from meetings, our aim is to carry out meetings only when critical decisions are to be made as a group. Our aim is to utilize remote communications (such as webinars, screen -sharing etc.) as much as possible, in order to help minimize costs of our municipal members. We are estimating that another meeting will be required somewhere near the mid or end of summer 2018. Q. 1 want to make sure I identify the right representative from my municipality. Who should I select? A. Yes, it is critical that you identify the right person to represent your jurisdiction. The primary individual from your municipality should have the professional authority to go back and set wheels in motion. As an example, some of the typical job titles you can expect to interact with through OGRA's MACAVO group include, Transportation Directors/Planners, Mayors, Councillors, and more. On that note, if you feel that you have sufficient political/managerial authority to make change, but require technical assistance to answer any road -related questions that may come up, then please connect yourself with a technical support staff. APPENDIX B FOR IMMEDIATE RELEASE GpODRO Ontario Good Roads Association �°O� 1525 Cornwall Road, Unit 22, Oakville, ON 1_6_10132, Canada �'yo � '1894. Municipalities Create Alliance to Actively Promote Connected and Autonomous Vehicle Testing and Integration within our Communities OAKVILLE, Ontario, November 17, 2016 — Connected Vehicles (CVs) and Autonomous Vehicles (AVs) are coming much faster than originally estimated. Ontario was the first province in Canada to create a Regulation (Reg. 306/15) allowing AVs to be piloted on its roads. With this regulation in place, municipalities across Ontario must prepare for the imminent arrival of CVs and AVs. In an effort to have all jurisdictions work together, and to help facilitate this co-ordination, Ontario Good Roads Association (OGRA) has organized the Municipal Alliance for Connected and Autonomous Vehicles in Ontario (MACAVO), best pronounced "Muh-Kay-Vo". MACAVO is to bring forward-looking Ontario municipalities together to facilitate CV/AV research, testing and integration within their respective jurisdictions. This provides MACAVO members the opportunity to learn from each other and develop a synchronized set of logistics, policies, and communication channels to help the CV/AV industry move forward in Ontario, while integrating with municipal services. The first official MACAVO meeting took place on August 9, 2016 and was attended by municipal transportation leaders from: City of Barrie; City of Brampton; Region of Durham; City of Elliot Lake; County of Essex; City of Hamilton; Town of Lakeshore; York Region; and others. The City of Stratford has since joined MACAVO as well. Stratford is particularly an amazing inspiration for the MACAVO team because of the great work that the city has already done in welcoming various technologies. Several other Ontario municipalities have also expressed interest in joining in the near future. "We openly invite all Ontario municipalities who are prepared to start researching, testing and integrating these technologies in some capacity, to join MACAVO", said Thomas MacPherson, York Region Manager of Transportation Asset Management and Chair of MACAVO. "Efforts across the province need to be co-ordinated to maximize the long-term benefits that CVs and AVs can provide our communities. At MACAVO, we are ready to work with all CV and AV stakeholders, including: the automobile industry; young entrepreneurs; the education sector; and local, provincial, and federal governments." Robert Burlie, P. Eng. and President of OGRA said, "... It is estimated that 50% of all vehicles on our roads will be fully autonomous in the next 15 years and assist all municipalities who are making substantial efforts to improve road safety and ease traffic congestion. This technology is improving so rapidly that there will certainly be other benefits to all our communities and municipalities in Ontario, and will allow our roadways to be completely transformed for better use by pedestrians, cyclists, public transit, vulnerable users and vehicles." "Not many people are aware that OGRA played a pivotal role in assisting Ontario's municipalities in transitioning from horses to automobiles. We see a very similar shift in transportation taking place today, with the move toward connected and driverless automobiles" said Joe Tiernay, OGRA's Executive Director. "Only this time, the positive effects are expected to be even greater than before, and we want to make sure we are standing alongside our member municipalities, supporting them as they prepare for this historic transition" MACAVO is hereby requesting the automobile industry, as well as all other CV/AV stakeholders to come forward to begin the collaboration process. In the coming months, MACAVO will set up a work -plan to help drive the team forward with achievable, short- and long- term goals and objectives for CVs and AVs. GpODRO Ontario Good Roads Association �°O� 1525 Cornwall Road, Unit 22, Oakville, ON 1610132, Canada �'yo � '1894. About Ontario Good Roads Association (OGRA) The mandate of the Ontario Good Roads Association, a not-for-profit entity, is to represent the transportation and public works interests of Ontario municipalities through advocacy, consultation, training and the delivery of identified services. 30 — MACAVO Contact Name, Title: Fahad Shuja, OGRA Member Services Coordinator Phone: 289-291-6472 x31 Email: Fahad@ogra.org Address: 1525 Cornwall Road, Unit 22, Oakville, ON L6JOB2, Canada aAn Ontario Good Roads Association Initiative mmm� '44� 41 110 & 9 67 April 9 11:22 AM d [J I!! En 70 �� l J`x� - r NPOR Y N _ � - � � � •�y '_ ���, SSE = _ Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 28, 2018 Report Number: EGD -011-18 Resolution: File Number: By-law Number: Report Subject: Potter Family Heritage Plaque Recommendations: 1. That Report EGD -011-18 be received; 2. That Council approve the installation of a Clarington Heritage Plaque to recognize the Potter family of Bowmanville; 3. That staff work with the Potter family and Clarington Museums to determine the text and location for the plaque; 4. That funding for this plaque will come from Engineering Services 2018 Budget; and 5. That all interested parties listed in Report EGD -011-18 and any delegations be advised of Council's decision. 73 Municipality of Clarington Report EGD -011-18 Report Overview Page 2 The Potter family of Bowmanville was at one time the largest biological family in Canada with 18 children born between 1923 and 1949. The nine surviving Potter children have requested that a commemorative plaque be erected at the site of their former homestead in the Bowmanville Valley. 1. Background 1.1 In March 2018 members of the Potter family met with Councillor Woo and staff to request a commemorative plaque be erected at the site of their former homestead in the Bowmanville Valley. They explained their family history and provided information (Attachment 1) on the 18 biological children of Lorne and Ada Potter. 1.2 In May 2002 Council approved an Engineering Services Department policy (Attachment 2) for the installation of Clarington Heritage Plaques to commemorate significant subjects or individual contributions to municipal heritage. Significant municipal heritage interest is the criterion by which applications for plaques are assessed. Since the policy was established heritage plaques have been installed at Walbridge Park, Tooley's Mill Park, and the Samuel Wilmot Nature Area. Funding for the installation of heritage plaques, estimated at $2,500-$3,000 per plaque, is to come from Engineering Services annual budget. 2. Comments 2.1 An April 8, 1948 article in the Canadian Statesman (Attachment 3) recognizes the Potter family as "undoubtedly the largest in Durham County and certainly one of the largest in Ontario." At the time of the article the Potters had 17 children, all single biological births with the same parents. In July of 1949 their 18th child was born and they were documented to be the largest biological family in Canada. 2.2 The heritage plaque policy is meant to commemorate a subject or individual of significant heritage interest. The Potter family story is of significant heritage interest based on their uniquely large family. The current largest family in Canada, who reside in British Columbia, also have 18 biological children. 2.3 The Potter family home was located in the Bowmanville Valley until it burned down in 1975. The site is now part of the Bowmanville Valley lands owned and maintained by the municipality. A Clarington heritage plaque commemorating the Potters would be an interesting and informative feature in the Bowmanville Valley_ 2.4 The request was reviewed with Clarington Museums and with Valleys 2000. Both concur with the installation of the Heritage Plaque. 74 Municipality of Clarington Page 3 Resort EGD -011-18 3. Concurrence Not applicable. 4. Conclusion It is respectfully recommended that Council approve the installation of a heritage plaque to recognize the Potter family of Bowmanville based on their history as Canada's largest biological family in the 1940's. The site of their family home was located on what is now Clarington land in the Bowmanville Valley. A Potter family heritage plaque would be an interesting feature for the many residents and visitors using the Bowmanville Valley. 5. Strategic Plan Application Not applicable. Submitted by: Anthony Cannella, Director of Engineering Services Reviewed by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Peter Windolf, Manager Park Development, 905-623-3379 ext. 2307 or pwindolf@clarington.net Attachments: Attachment 1 - Lorne and Ada Potter Family Attachment 2 - Engineering Services Heritage Plaque Policy Attachment 3 - The Canadian Statesman Newspaper Article April 1948 The following is a list of the interested parties to be notified of Council's decision: Donald and Brigitte Potter 75 The Lorne and Ada Potter Family of Bowmanville Lorne and Ada ( Fowler) Potter lived in Yelverton, Ontario Prior to 1927and then moved to 13 Clinton Street Bowmanville, Ontario until his death in 1972 . The home site is now a Park by the Good Year Dam in Bowmanville. Lorne Potter worked at Good Year for over 35 years. William Potter married Florence Fowler and worked for Oshawa Wood Products in Courtice and was a Veteran in WW2. He lived in Bowmanville. They had 1 child named Patricia, still in Bowmanville. Florence worked at Cliffcrest Cleaners. 2 Grace Potter married Albert Woodward. Albert still lives at 13 Prince Street in Bowmanville. They have 2 daughters ; Donna and Linda . Albert also worked at Good Year. 3 May Potter married Robert Whitefield and lived in Oshawa. He worked at the Fittings Plant and had 2 sons; Robert and Paul. a Hazel Potter married Walter Connelly and lived in Oshawa. Walter worked for McCallum Transport and had 4 children; sons Roy, Larry & Walter and daughter Gloria . S Katherine Potter married Almyr Tomlinson and lived in Panty Pool. Almyr worked for Grahams Garage in Haydon, Ont and was a farmer. He had 4 daughters; Dianne,Shiriey,Mary and Margaret, and 3 sons; Douglas, Tommy and Bruce . G Howard Potter married Arlene Kennedy and lived in Bowmanville. He worked at the Foundry and had a son named James and a daughter named Kathy Marie . -7 George Potter married Marion Mallery and lived most of their lives in Bowmanville, but are now in Wellington, Ont. They have a son named Jethroy and a daughter named Jodine . George worked at the Foundry and GM. $ Reta Potter married Vern Junkin and lives in Bowmanville . Vern worked for GM. They had 1 son Allan and 4 daughters Nancy, Susan, Sharon and Bonnie. 5 Marie Potter married Allan Cole, lives in Bowmanville worked at Continental Can and has 1 son; Adam . Marie worked at the Whiz plant( Hollingshead Corporation ) in Bowmanville. Evelyn Potter married Robert Carswell and lived in Bowmanville. Robert worked at GM and had 3 sons; Craig, Darren, and Wayne tt Betty Potter married Peter Vanderveer and lived in Bowmanville. He worked at GM and had a gas station in Bowmanville. They had a son Steven and 3 daughters; Annett, Belinda and Connie. k -1--Lorna Potter married Ian Cruickshank and lives in Bowmanville. Ian worked at Bowmanville Cleaners. Lorna still takes care of The Memorial Park Clubhouse. They have 3 sons; Kevin, Neil and Adam and 2 daughters; Heather and Kimberly. Page 1 of 4 Generated by Allen McMaster, June 2°d 2017 The Lorne and Ada Potter Family of Bowmanville 3 Lola Potter married Allen McMaster and lives in Orono. Lola still looks after The Memorial Park Clubhouse and before retiring she worked at Specialty Paper Products on Temperance Street in Bowmanville for 35 years until they closed. Allen worked for Canada Building Materials and Dufferin Concrete Products. They have 1 son; Jason. 14 Wilfred Potter married Joanne Mitchell and lives in Bowmanville. Wilfred worked at The Foundry and has 3 daughters; Teresa, Lisa, and Sherri. 15 Clifford Potter married Donna Moore and lives in Cobourg, Clifford worked at The Foundry and Donna worked at Durham Region Waste Management in Whitby. 16 Roy Potter married Patricia DeBoo and lived in Bowmanville. Roy worked at GM and they had i son Joshua, and 2 daughters; Sonja and Joella. I Z Donna Potter had a very short life, dying at a mere 6 months of age. I t Donald Potter married Bridgett Pflanzer and lives in Bowmanville. He worked at The Foundry and they have 1 son Christopher, and 1 daughter Kelly It is estimated that over three generations the family has grown to include a possible 400 people, many living in or close to the Durham Region. There are two other families that exist in Canada with claim to have the largest family status, however the Potters were first with that status. (Although were never recognized) The Potter family is documented to be the first with the eldest being born in 1923 and the youngest in 1949 and all were single biological births with the same parents; 11 girls and 7 boys . Livia and Alexandru lonce of Abbotsford, B.0 have 18 children; 10 girls and 8 boys. All biological. The oldest was born in 1985. The family immigrated from Romania in 1990 to Abbotsford, B.C. All family members were not of Canadian birth. Beatrice and Leonard Collins of Peterborough, Ontario had 19 children. 3 sets of twins and 12 single biological births and 1 presumed adopted. Leonard Collins was born in 1912 and would make him 11 years old when the first Potter child was born in 1923. Not much information is available on line about the Collins family and nothing about any other families born in Canada with a comparable amount of Canadian born children. The Potter family is documented to be the first to have the largest biological family in Canada and most likely Durham Region. Thank you, Allen McMaster Page 2 of 4 Generated byAilen McMaster, June 2nd 2017 77 The Lorne and Ada Potter Family of Bowmanville NAME BORN DIED AGE I CAUSE OF DEATH LOCATION Lorne Potter Dec. 31, Oct. 19, 73 Heart Attack Bowmanville WWI! veteran 1899 1972 Grace Potter Sept. 8, June 22, 69 Stroke Bowmanville Ada Potter 1924 66 Stroke Bowmanville 1905 1971 Their Children (biological) William Potter Sept. 4, Sept. 30, 45 Heart Attack Bowmanville WWI! veteran 1923 1968 Grace Potter Dec. 28, Feb. 1, 1993 69 Stroke Bowmanville 1924 July 24, Nove. 20, May Potter 67 Kidney Failure Oshawa 1926 1993 Hazel Potter Nov. 22, 90 Oshawa 1927 Katherine Apr. 22, Apr. 22, 85 Heart Failure Ponty Pool Potter 1929 2014 Howard Potter Aug. 29, June 25, 54 Cancer Bowmanville 1930 1984 George Potter 1, Apr. pr.85 Wellington 1932 Reta Potter Jan, 20, 83 Bowmanville 1934 Marie Potter June 20, 82 Bowmanville 1935 Evelyn Potter Jan. 28, Mar. 20, 2 79 Lupus/Pneumonia Bowmanville 1937 20. Betty Patter May 3, May 28, 57 Stroke Bowmanville 1938 1995 Lorna Potter Aug. 6, 77 Bowmanville 1940 Aug. 17, Lola Potter 75 Orono 1942 Wilfred Potter Jan. 9, 1944 73 Bowmanville Clifford Potter Feb. 25, 72 Cobourg 1945 Roy Potter Apr. 10, Dec. 21, 32 Heart Valve Bowmanville 1946 1978 Donna Potter Jan. 21, July 5, 1948 .5 Appendicitis Bowmanville 1948 Donald Potter July 10, 68 Bowmanville 1949 Page 3 of 4 Generated by Allen McMaster, lune 2nd 2017 A 4 IT 0 GSC INS - 7 OW - _ere& .77-ely cv,&7 AR z/ AN4 So xc 4S IVOAi __Vu� 79 1 + Sri rUOI�TH - �,► , .,, ST - s `' i 44� dip Orr go 1 i LOCATION OF POTTER FAMILY'' _ ' _ HOME r , 0KPHQRSSRUVV ENGINEERING SERVICES DEPARTMENTAL POLICY SUBSECTION: APPROVED BY: COUNCIL PURPOSE: SUBJECT: HERITAGE PLAQUES ON MUNICIPAL PARKS AND OPEN SPACE DATE APPROVED/ UPDATED: May 13, 2002 To establish the criteria and procedure for the installation of heritage plaques on municipal parks and open space. POLICY: Upon written request the municipality will review requests to install heritage plaques on municipal parks and open space. If approved by Council the municipality will arrange for the supply and installation of a plaque. Applicants wishing to commemorate a specific subject or individual must submit a letter complete with background information to substantiate the importance of the proposed subject in the heritage of the municipality. Significant municipal heritage interest will be the criterion by which applications for plaques will be assessed. The onus for making the case for significant municipal heritage interest rests upon the applicant. Municipal staff will evaluate requests with the assistance of the Clarke Museum, Bowmanville Museum and/or the Newcastle Village and District Historical Society, and recommend to Council acceptance or denial of the request. Once Council makes a decision the applicant will be notified in writing of the outcome. If approved municipal staff will work with the applicant and relevant heritage group to develop text for the plaque. The funding for plaques will come from Engineering Services annual budget. MUNICIPALITY OF CLARINGTON ENGINEERING SERVICES DEPARTMENT I:\^Department\REPORTS\2018\EGD-011-18 Potter Family Heritage Plaque\Heritage Plaques Policy. doc 81 Zbf Lanablan man "Durham County's Great Family Journal" VOLUME 94 BOWMANVILLE, ONTARIO, THURSDAY, APRIL 8th, 1948 6C 1W COPY NUMBER IS Scientific Fur Farming Produces Amazing Results .vCharlie Knox Tells Rotary I "D9 ooi be rurprreed 5f you find, qupl wm Pubbt in Use r8 -]m p1 la the not iso drsleni future, tris Sura and t¢ emp[oy much venture yap Can buy apluTBl pelr6 a[ mink Cap:taL in art gntrrm¢ly vac -ricin - tst green or [Slat shades" This 1re[4. Fria Adtlreat wes in fork a' amaxina NetemCnt was made ]n triolgq:ra[ Ieet ee the univer- e oaxuek aside by Chante K -s. $i1r [reel but his nparinR use of, Orono All,farmer, who was Ch. I tdrh.n.1 terms seabird hLe audi- Yueel speaker at Howm Air ends to grasp the meaning of bis Rotary cl5eb, April 8, j"L s d#y subleet, "Fur A4utelione." Temot•ed from The date when New For Celorinp, statement, Pf lhia kind would be We hope this revert crates the received 15N some dash;. But rase with approximate ezamriWA. Mr. Knot ]5kd prepared his avd- w, hen we interpret the aubjec! to renes to .crept th:F pros"' hY mean [hat arrccesslu! ex[rerirnen fa rclaki" many of lho aalound leg in rsoaa-hrceding n -5th +-arianke rvisuila oblalned Ja th. appti.itlon at the same epee%ex often result ei Wicnve Lo modern, ddrmdgtlr 1n gcncrally perm -serer tl�r rniar- lLIY farming. Natural [malt pens Ingo The apaakrr rrpl%! ,xi the todayy raggv irt:v halt the rebore 'Join inanE sort rerEari-e touters o[ 01 thr rainbow end RillOsipirm_ala breeding that brLng -pout lheae s¢ crnxa.Urreding are stiff in their trrut.11ons. ht ❑tree, words, a lRfamcy [trill, nirna] tusk ee a color Th. SsRan• three: be, an tx se euh}eriad Charles Latter Sr., Cna:rman to cvose-breedlnR that a srucea- of he Program L'ommirL-, :mhro- slan of prngenr over a perlod of ; duced the youthful Jar. Knox -s years will either make the freak] a 3rd, generation native 1 the color permanent or change it 10 Orono dlstrlct. He .seed his a neutral shade. agree, through Queen's i]vkrer- 11h. - jillg some 0 the al[y and 5 years as a pxnfe J...I atiafncd m his dun tomb, 1t r. musLian in the USA, hack to the IlCnux diaplrt, ad .13 -be, nf' praoo hdmgatapd whrre n2 aetll- igink polls In pbpu tie ehldeS Mi, ed 'dolt. to hag gWtpre, 511% the pier. pf �IsJr-h arc nor dlarloa- 1,00 calohq aptArA mecup'atl Only ed. He .J?,, seed his Perm t'rarts , the summer rnoAthx, hrndr he 1, eupkmn the ;nrr1-6r a of the: added mink and fox farmis:g and domJrien and reressicc factors in bas mtoafued a natLo L rnppviyatJwS three hioandg] lrm a factoutik] i l m that sphere. He is as busty the It was n ;w 0 that throe d , Year round Be the l-, are ]e the riosurps brought whispered rmrl- summer. meet amens s group of thrrgdpo- WFv Nr- Xnoa a t -111 1- do„tors •oho acv membrrx of Rotary. and __lied in dying with rag- 17'hgy ];raspdeE rhe portent whkh id bur p[a,r .y, !,ems, was +o,xax quite foreign io laymen- iR- deacrthe ihr, trial and -trot, We:rluding the report__ patte¢re and study ihaE a hand• The apeake5 told that :n [W] fuL of men have gone ehrough, a Wixonsln fur farmer diAcaver- during Mi r e re n 1 ed a hybrid among 1155 pens end yoera, Lp .ret the demands oI e • set about an cxperirgeni in erp breeding. A nrisbi4 pimgd s Rotary President him p.d in thr courar of rime ger- P m_nrnt evr doluringh herd eitab- [ixhed among these genu l roe mJ.k. p P.M, demand 6etarnc ao sb.. - 4 .ted that these entrepreneurs be e same mkllionaire$. Mr- Knox I p traced Arnilar _xperimenls in Td -i oho and toTd briefly of the rise stile the Ina err farming in Pr,nee• p £dµ' -rd Hoge Prker p In the heyday at fur rant}ens, 1 iab.:.ur prlcee 711 erobtained tar i b"Oding stock, all due t6 puhllc P vA,gsties in Limes of pleny}. T:{a d fdid pf qne pen of :8 pays that hmvg}r1 113Pp,dnp. Angthgr breed- e ror vrsEting the lJgA wipr anp al I nIs prlr to , wes retuagd per -'u• Inlra]he to tMte 1l tate t]fe hate[ k and he promptly Naught tF,d ha- rn i f f4 uncommon wast 6rke � M 5a2. far a pair he mutations. Ear I.rr, rPVrh of ItIC F1'r4 PF! al FJ: fa: ming, i6 rrgards p:'Il-a=. hitL.ed nn LhP inxh ion tosl rF of Mriad}' u•Jib .exams 1p spend, I k Seventeen Children Help Parents Celebrate Anniversary ICouneil Votes far Meters Mr and Mrs. Lorne Potter and Family of Bowmanvilte Puts Teeth in Dog Bylaw Names Men to Handle Rink ear del In a prgrragteti regular session beard of SHu vd a ool Iha5 Aiandaa' nigh; markmd by con- reelsari.cldx y new LoCtL. will iuxrd prodedurp, sophomoric d� be rornkshcd by arthrtgrL. bp[o and supertkuovs fuhmissknns, PriJ kions received' From rtsi. 'Bowmanvtl]e Tow•rt Counrt3 came doers rrm'raGng repair of 6rstlg� through 111 ree thmain dr:rim—, a4 o]r[ 1nw-n dump, Pro. of interest tg r.temsg and the dent's pro'Jane SL end soutkwayy general population. o,tly rhrae aartlmeafor reset lLghting. Bdth ritisens were present ae the min- rcIerretl to P'NIC: properly rom• cil, with all members 1'—M, milree for racommendatEen. dealt with a con ten li,]rls ag±nda. Pressdenl c'hsnlber e[ Cam- Thc krynn re tram the Ma}or mesuh.illed a 15so of nomas wSs ^Smarr hies h., gat 10 be [n be cans6dered tar naw ALM, drtne:' Aoeor<ISexgly. ;s ter ini- CanrrlJttce. CuuscLk addM tilers tewl ng ardor, out Fen_.,!]y nn d;- mare names, then hallooed. Re- d--'$ a -ere taken: 1, su]1' john M. lamer- Cliff Samw to c,A.Wiah parking me�yr• im- and Melbourne Wiiihl ware elecl- medlately gn !ha haslx rot ed and a motior. tontkrmed theLr rear9 [net: a, To intend the ]gid VlhcrJty- dog aw bylwith a s:laure rexlnrin- L111 from residents Rn H %in., dogs and [heir ox'ners[ e. To St.. High St, and o-thcr Meets ret up a 141nk Board of ihrce wrote re sewer extensiome, water members ander a new b5'-]sw damage, ere. Roads Co k[es Parted ar the meeting. u,i:l set at on, Another hs' -Yaw was approved 5o15u:1ar W. F. ward wrple in which exempla the Bowma—Mei hvhslJ of diems firing near the i comm pmpvrf.. from Luxation for new disposal RLan1 161 aetian 7gag aero far to 5nlproyements[ma} ae tette if gn na.-a err or qd- Rnd ar1p 1 pug -poser Pealingf er hem plan! is nal remedlnd. 1,h o LIJV!r from the Provincis[ Te,„rn eolicrinr .ri7 15r axk1d ror C—rn_min:t wh5rh war 4 thgt zAvite. ilie rorpara:km was rN.5re In i'r¢Mor, 13eetl tarn and i,arrgIL appoint the b.L assn fi-a51pb -x engineers, hm5lirer] gstimares of ward lrrpeclo-]', m. "'ver Roberti SI pap ter Hlrle 37. xex-CC r:nnneL'- waa re-apppinted at a H per Cent tdoR. solar+- incresea. He wax com- mended by the Recce far his fa:ihtut services ill that position. Fl- h>< Flat L.etlerz from the director or the Hev11h Unit, rrmmmendad Or— S.g and rr..ticrnr-aun,; publ3r w b froom., in rhe lawn hall. and these to be made fv JJy a1-1Hank: par• own Ineu .raring! are held in town. In regard Lo Lhc smoke nrrlrance on Sru�oa S1.. it was Repartn Finance Mimeler M.— t 11 - mined current bills amounting to VOR11,75 for the pass month ln' cluded were $3.217.30 for new trar•tar w-iih all ail schen els, �p P, plow-, m„u�er. eft,. t—aht I— Sowmans•ilk Noknr Sales. ]ad so 10 far xirr] for clew Henry bridge. spuria pf C.H.R, sinfioa. Audilnr'a statamenis werr t -b- in ihn group plu graph abor•n eJet en g17•Is and ala boss. Two feature Lur serenity, len leaner or b, .4 as basic daily pointed out that ametiorati:n]C at•- led c ..r1nR Public Vl111tkes C... Air. Puller w•ae born 1n Oe11eu•a, needs. fhrn ransidrr iUq purer tion can be taken under a Fro- mifaion, town renes! end arhpol>t re pLttured Mr- and Mrs. Loma ha}•s and lour rlrla are employed to be perused by anyone inkreat. son o[ Wii:iem Potter, i3auman- cn ase gf LS avit$ and drasos, ]9 vinviat Act. otter, Bowmanvilte• with their In ]oral led u9lriea. The others, ed- Jlviife� a family now far its in -pairs or shots, barlreting, dentia. Whklhy ckrrk wrote L'auneil in• family of sevemtean rhlldren. The sere for the four younger ebi]-1 dvstry and honesty amt i finr' Icy sea so mrin and orte may well forming of tg.mx rents, ;Hyp Flrg ,ane;rmnn A[tj;pro rpcgired kit was taken by The Steles- dren. attend Bowmsnriile schools. 11 profieienc.Y' in nthlrlirx, P"Imu- paunv m consldar the expense M' 5th Garton HI a LinS3 int town O'�1'r^lssi°° la pSrrrMa:c s4r-cral man's stat[ Phg[ngrapher on the Ms- Por ler is eau in his 41st }-par ]arty epmrbal L. He it hignl}' prspu- Yelvetl. but sere l[:e. L'k-Lr eaausLltar hundYid dellatx Werth df ndW teeing of APriL tl, the °5th er,.eF,Lead} rmprn}mcn! with Clogd- ksr.wi lh ill. emp]n}e-r an 1 raex• But the happy expreesLeos a1 u'i]S iunlher irr a tiRalo. iC't•r'i� �� nn I..& $ixl i4'e Phar}' of LhC mvrriagr, aF yon r. ©n n'mnn mile. ag ement or L'ood}'ear and wflll ihr m.aS of 1he enure group clear- I •-��� - -- + ,Lorna Potlrr and 31asa Adn I'mw. 'InLv [amIIY :x undo+:bkadly rbc [ars. Potter -beide the ftrm sf[ar- 1} indkratr that Rood iivir.R and ! r of Gamna, Tho Coni:}' group largeel ;n Durll m (2ppnty ped [tan of all the ah:ktreo. The fa-'finr. Cr[iarnal'ip can be aleai,srd ��tlrEitlEllt Of A. M. Ha�rll acrd uhllp ramp 311 IeJ.H9 .l eEClaelll,t rna n[ ihr [arses: :n ()m- mlly home la of 'rick coiwrac- sender, t§e rri:mz le ee iru5'•:st+':nu: et y ,iirA to J.J. M Ing f.Cikl[le, Itrie- WAh a4u 1 r Lsmly Aq ilea, lare!ad keaide Harlaer'sl patrol z Kh9 Raaei mnvr•S°^'":'' F the vrnrxion ArnuJ5d two )Suga 9rRe tamtb' ia• rmalkrr tine fprlCreek in wJllkmma Park, wn13 re-lorr.to vngj' problrm3 t,cJ After Half a Century of a 11: in Llrr Fa rri]y home W em Shat .alter) is hrLLar iooking.l mored from other dwe3lin Ks oral ', jus aLL utdir,�ry Worric+. vy Lill auniversa:}• b..quel pre- better dressed, b.1Lar behaved or a Or.; avreage pooyldcs xplendtd Tar, StoWsmaa Carprgmxoe cum }r�p p]yY arcd kW J&. Potter and Iter be#Iwr fed th remarkable I sommaiion. munlly rppgralulaiapse��nd prkdr Local Business Leadership lmghlers. F ter yrorrp- �oi[er, hand- . whan the PE,W- wins Laken. In lust p[ 9owman.,•I]le's Ikneyt fe- Alr. and Mrs Potter are —led aaneip eowmd and remarkably the reporter had oocasiox to nM .]lies on the orcaskoh of thr E8u n the davenport holding their yotethful, ams been the guiding Berta.! of the euoMmles 5terolr'. w'edding anaiveramry of Mr. and i Ont. If lhr 3:011 s:Iecrrsfrrt end kions Rill] the Goodyear manage. our _+ uxii st children. 11031y. grnilrs in thr, ism:ly disriP3l_ ed in raising a ram2Jv ar:his. ?iia. Ni.. Lorne Pgtttr. Moy they 6e;- it•r huxivexs rareerx io lhtr his- mrnk kir. hardy propoeea to de• ood would he greatl+ intereslrtl and hoz rrtainrd _he happy fedi- Te suppL Lhc toothy 1phlu daily R!] together at their Golden Wad- •req' of Bowma_vRic w:rs termia. vntr much of hills time to the Ji • n the Rood I..I it -g gr -T3 slued- t}• ai nrver acing F]stsrered. Her w5t11 rte '7 meals rngdn•ed and ding. end h.W.11s'- some new •_fed nn April ]- 1846, when A. M- atoLk lnd—L i, and sirs -L R and Bitting about. Thera am fresh ce.plexitm and reel smile noticed etlthl q1-1 -, of milk and faces as we.]. Hard-, ConeullLna Superintend- PSpaM.r Farai]p em. Goad>� Tire and Rubber Acucar }tardy was bora on th. 1 LR �L T Compan?. Howmellri]le hraxrJt• McCoy fir. al TY_" o son of Trinity Young People Chamber of Commerce Active 'Flowers Flown To do wunced his re[iremenS frort Thomne Hardy and hie wsfc Maly ochre duties with the compmny. Blackburn. Aside item farming, Host to Three Unions ,Afkins Flower Shop hs an OTfillal 1t1l1q nl follow- asr. Hardy 5r. was YdelY tenor. Call Annual Meeting April 22 Ing AfrlBardyx Annon nq xi wish pa ,z 7ocet pP_Rcher and the tAlnily F It h f, 1 b' be n [bee _Wn Mr. Km,Y e4k 1- L6 re eel ed v[ hex acro-, ueth 1v Q,t sof er:nit}• Young 1'eo- rom Y1 I$ 0 11ITl 18 wes rtnirervlly respected- Thrl[t ed an inv0...n tp hie r. to fq pies 4rrtion were nasia le avec the, rempan}•, the Ylte president visit his Orono fur to rm ip aeq Cirarin4 rbc detkx [°r Ile- :' Rt!ra! — A g:'es!.a-+Haire u'at and enars3 manager of C>aeyd- upt8ide unsenr — Maple Ge4ve, ° I In the realpa �aticel7- fes• g ror Flax and R. Ru"IA A!'emlin�ee.A nn 1h -a Cira f`nsrrtlr� •.A %•hworoe _ nn tAnm_ nus] -ill., R a1 the Ha wansnvutelgirrulAted among Parm Faru ms ___,t- _ r. year -Canada, R. C, Rerkl]seneb, 82 Clarftwn Operations Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 28, 2018 Report Number: OPD -006-18 Resolution: File Number: By-law Number: Report Subject: Update on the removal of Emerald Ash Borer (EAB) Infected Trees Recommendation: 1. That Report OPD -006-18 be received for information. Municipality of Clarington Report OPD -006-18 Report Overview Page 2 This report provides an update on the current status of the removal of Ash Trees that are infected with the Emerald Ash Borer Beetle (EAB). 1. Background 1.1 The tree inventory count that was completed in 2013 for the urban areas of Clarington indicated that there were a total of 2,344 Ash trees located on municipal road right of ways. 1.2 This inventory was split between three main urban centers as noted below: Courtice 981 trees Bowmanville 1,126 trees Newcastle/Orono 237 trees 1.3 Work has been on-going by the Operations Department since 2013 to remove all of the Ash trees located on municipal roads. The remaining Ash tree count is provided as follows: Courtice 0 trees Bowmanville 949 trees Newcastle/Orono 237 trees 1.4 In late, 2017 Clarington forestry staff began to remove the 515 Ash trees that are situated south of Highway #2 in Bowmanville. At present, 338 remain which are expected to be removed by the end of August, 2018. 1.5 The other 611 Ash trees in Bowmanville that are located north of Highway #2 are currently scheduled to be removed prior to the end of 2018. 1.6 At the current rate of removal the 237 Ash trees that have been inventoried in Newcastle and Orono can be expected to be taken down by the middle part of 2019. 1.7 At this time, the Operations Department does not have an inventory of Ash trees that are located within greenspaces, natural heritage areas or on any of the rural road allowances in the Municipality. As concerns arise the inspection and removal of these Ash trees will require additional staff time or require contracted services. Typically these issues, however, are only dealt with when they present an immediate hazard to persons or property. A closer review of these areas may likely need to be performed following the completion of the urban street tree removal program. 1.8 It should be noted that any Ash tree removals that occur within a greenspace or natural heritage area are left on-site in a safe and organized manner to naturally decompose. Decomposition of the natural material on the forest floor is important for :IA Municipality of Clarington Page 3 Report OPD -006-18 replenishing soil nutrients and to support other living vegetation. Fallen trees and branches also provide food, shelter and cover for a variety of other wildlife. 2. Replacement and Stumping 2.1 The replacement of Ash trees began in 2014. At present, 761 Ash trees have been replanted in Courtice and the remaining 220 trees will be replaced with a variety of other native type species by the end of 2018. Based on the current budget levels that are approved for this initiative all of the Ash trees that will be removed from Bowmanville, Newcastle and Orono are anticipated to be replanted by the end of 2021. 3. Non EAB Forestry Activities 3.1 Due to the fact that Municipal resources are being concentrated on the removal of Ash trees, Operations staff are not able to respond to less critical forestry tree requests such as non-essential pruning. As noted earlier, only those forestry requests that are considered an emergency will be performed on a priority basis. 4. Conclusion The Operations Department will continue to focus on the ongoing removal and replacement of Ash trees affected by EAB in order to meet our proposed completion target date in the fall of 2021. Throughout this period of time information will be posted to the Municipal Website and updates to Council and residents will be provided as necesary. 5. Strategic Plan Application Not Applicable Submitted by: Frederick J. Horvath Director of Operations Reviewed by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Fred Horvath, Director of Operations, 905-263-2291 or fhorvath(a_clarington.net Clarftwn Emergency Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 28, 2018 Report Number: ESD -005-18 Resolution: File Number: By-law Number: Report Subject: Emergency Services Activity Report - Q1 2018 Recommendation: 1. That Report ESD -005-18 be received for information. Municipality of Clarington Report ESD -005-18 Report Overview Page 2 The Emergency and Fire Services Department is responsible for delivering fire suppression and emergency response, fire prevention and public education programs in accordance with the Fire Protection and Prevention Act (FPPA). This Report provides Council with an overview of the activities associated with the Department's Suppression and Fire Prevention Divisions for Q1 of 2018. 1. Fire Suppression and Emergency Response Fire Suppression and Emergency Response Core Services 1.1 Fire suppression services are delivered in both an offensive and defensive mode, including search and rescue operations, forcible entry, ventilation, protecting exposures, salvage and overhaul as appropriate. Emergency pre -hospital care is provided through medical acts such as defibrillation, standard first aid and cardio pulmonary resuscitation. 1.2 Fire Suppression staff responded to 1,008 calls in the first quarter of 2018. Of the 1,008 incidents, 20 were property fires with an estimated dollar loss of $768,950. 1.3 The following is a summary of emergency incidents by response type: Response Type Q1 2017 Q1 2018 % Change % of Total 2018 Property Fires/Explosions 21 20 -4.76% 1.98% Outdoor - No Loss Fires & Burning - Controlled 16 23 +43.75% 2.28% CO False Calls 43 45 +4.65% 4.46% False Fire Calls 63 80 +26.98% 7.94% Medical/Resuscitator Calls 507 593 +16.96% 58.83% Other Response 68 79 +16.18% 7.84% Overpressure Rupture/Explosion (No Fire) 1 1 0% 0.10% Pre Fire Conditions/No Fire 14 13 -7.14% 1.29% Public Hazard 39 33 -15.38% 3.27% Rescue 108 121 +12.04% 12% Municipality of Clarington Page 3 Report ESD -005-18 1.4 Extreme weather patterns and events often result in an increase of responses for Emergency Services. We have experienced a rise in our Outdoor — No Loss Fire & Burning with the early onset of grass fires due to very dry conditions. False Fire Calls (Alarms Ringing) spiked by power outages partially caused by weather events and accidental alarm activations from new builds, renovations, installations and repair work in the area. 1.5 Call Volume by Geographical Area (Generated by first vehicle dispatched according to geography) Geographical Area Call Volume Call Volume % Bowmanville and surrounding area 496 49.21% Newcastle and surrounding area 161 15.97% Orono and surrounding area 62 6.15% Courtice and surrounding area 246 24.40% Enniskillen and surrounding area 43 4.27% 1.6 Annual Total for Comparison at a Glance Event Type 2014 2015 2016 2017 2018 Call Volume 3,483 3,636 3,736 3,675 1,008 Civilian Injuries 2 3 4 1 0 Firefighter Injuries 4 1 0 0 0 Fatalities 0 1 0 0 0 Dollar Loss $5,661,800 $4,563,251 $6,148,757 $4,244,699 $768,950 2. Fire Prevention Division 2.1 Fire Prevention staff continue to perform a variety of functions in accordance with the FPPA and policies of the Department focusing on; creating a fire safe community. These functions are implemented through public education programs and fire inspections. Municipality of Clarington Report ESD -005-18 Page 4 2.2 The following is a summary of inspection services performed during the first quarter: Fire Prevention Activity — Q1 Volume Complaint Inspections 36 Requested Inspections 41 Self -initiated Inspections 61 Retrofit Inspections 14 Burn Permits 26 Fire Safety Plans Reviews 26 General Plans Reviews 67 Site Visits 71 Fire Investigations 5 FPPA Part 3 Charges Laid 0 FPPA Part 1 Charges Laid 0 2.3 The following is a summary of the various public education activities we attended in the first quarter of 2018: Public Education Activity — Q1 2018 Station Tours 6 School Visit 0 Public Events 0 Safety Lectures 14 Extinguisher Training Events 2 TAPP-C Attendance 0 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that this Report be received for information. Municipality of Clarington Report ESD -005-18 5. Strategic Plan Application Page 5 Not applicable. Submitted by: JReviewed by: Gord Weir, Andrew C. Allison, B. Comm, LL.B Director of Emergency & Fire Services CAO Staff Contact: Gord Weir, Director of Emergency & Fire Services, 905-623-5126 ext. 2802 or gweir@clarington.net There are no interested parties to be notified of Council's decision. ac Clarftwn Community Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 28, 2018 Report Number: CSD -008-18 Resolution: File Number: By-law Number: Report Subject: Youth Centre in Newcastle Recommendations: 1. That Report CSD -008-18 be received; 2. That Council approve a six month pilot project Youth Centre operated by the John Howard Society, located at the Diane Hamre Recreation Complex, with a scheduled opening of December 1, 2018; 3. That the operating costs of $59,889 be provided to the John Howard Society to operate the Youth Centre in Newcastle, to be funded from the Rate Stabilization Reserve Fund; 4. That $20,000 be approved for renovations to the former concession area, to be funded from the General Capital Reserve; 5. That staff report back to Council prior to the end of the six month pilot project; and 6. That all interested parties listed in Report CSD -008-18 and any delegations be advised of Council's decision. 91 Municipality of Clarington Report CSD -008-18 Report Overview Page 2 This report addresses Council's direction to report back on the feasibility of opening a Youth Centre at the Diane Hamre Recreation Complex for the fall of 2018. 1. Background 1.1 At the May 7, 2018 General Government Committee meeting Resolution #GG -217-18 "That the delegation of Scott Murduff and Grade 8 Students from St. Francis of Assisi Catholic School, regarding social, historical and recreational planning for Newcastle be received with thanks; That $50,000 be allotted to start youth programs at the Diane Hamre Recreation Complex this fall; and That staff be directed to provide the account from which this funding will be taken" was referred. 1.2 At the same meeting, Resolution #GG -218-18 "That resolution #GG -217-18 be referred to staff to report back to the General Government Committee meeting on May 28, 2018, regarding a Youth Centre in Newcastle" carried. 1.3 Discussion at the General Government Committee meeting of May 7, 2018 further indicated it was desirable to have John Howard Society operate the Newcastle youth centre in a similar fashion to what was proposed for the Courtice Youth Centre. It was also suggested that in reporting back, staff be encouraged to find a way to make a Youth Centre in Newcastle a reality within this term of Council. 2. Consultation Feedback 2.1 The consultation process that occurred in March 2018 sought feedback from the community in regard to youth centre locations in both Courtice and Newcastle. This included an on-line survey through our Engage Clarington portal, visits to local high schools and information nights at recreation facilities. 2.2 The response through Engage Clarington provided valuable input on preferred locations and what activities the respondents would like to see in a Youth Centre. On March 21, Community Services staff visited Clarke High School during a school lunch break looking to generate dialogue and seek input from students on a Youth Centre in their community. On March 28, a Youth Centre Information Drop-in was held at the Diane Hamre Recreation Complex. 2.3 Responses for both communities indicated a preference for a Youth Centre to be located within an existing recreation facility and to be open evenings, after school, and on weekends. A wide variety of suggestions on activities and amenities for the Youth Centres were captured. Regardless of what is being offered, the youth of Clarington want the opportunity to meet new people, have the chance to try new things and spend time in a safe, welcoming and inclusive space. 2.4 The John Howard Society will also be following up with the Grade 8 class at St. Francis of Assisi Catholic Elementary School to discuss programming for the Youth Centre. 92 Municipality of Clarington Page 3 Resort CSD -008-18 3. Youth Centre Operation and Location 3.1 Subsequent to the May 7 General Government Committee meeting, staff met with representatives of the John Howard Society to discuss the possibility of opening a Youth Centre in Newcastle during this term of Council. Through these discussions it was determined that John Howard Society is prepared to partner with the Municipality to offer Youth Centre programming at the Diane Hamre Recreation Complex, commencing December 1, 2018 (Attachment 1). 3.2 Program Room 1 and the former concession area within the complex have been identified by the John Howard Society as being suitable for a pilot Youth Centre at the Diane Hamre Recreation Complex. 3.3 The proposal is similar to that approved for the Courtice Youth Centre, in that the Centre will operate four days a week plus Saturdays. Programming will be geared to facilitate ages 12-18. 3.4 It should be noted it was also suggested that the Centre be located in the former Station 2 Fire Hall in Newcastle Village. Operations staff inform us the building is not suitable and is planned for demolition. 3.5 Over the course of the pilot period for both the Courtice Youth Centre and proposed Newcastle Youth Centre, staff will be investigating other possibilities with regards to obtaining additional space, and consideration will be given to the feasibility of leasing portable/modular units that could serve as program space. 4. Impact to Existing Programs 4.1 Due to the popularity of recreation programs Community Services offers at the Diane Hamre Recreation Complex, any loss of space for a dedicated use will have an impact on existing programs, participants, and rentals. Where possible, programs that can be relocated from Room 1 to Room 2/3 with no impact to other users or only a minor schedule change will be accommodated. 4.2 Over the past two years, Community Services staff have been expanding Older Adult programs and activities in Newcastle. Currently there are several Older Adult programs that operate in Program Room 1. At this time, there is no opportunity to relocate those programs operating in Program Room 1 without displacing other programs and participants. In order to ensure that Older Adults in the Newcastle area continue to have the opportunity to participate in a variety of recreation programs staff will review the current programming of Program Room 2/3 and create opportunities to relocate some Older Adult programming from Program Room 1. This will result in the discontinuation of some adult fitness programming. 4.3 For several years, the Community Services Department has worked in partnership with Newcastle Family Connection (NFC) to offer introductory children's dance classes at the 93 Municipality of Clarington Resort CSD -008-18 Page 4 Diane Hamre Recreation Complex. With the loss of Program Room 1 there is no available space to continue with these programs. 4.4 There are a variety of Community Services Department clinics and workshops as well as staff training needs that occur in Room 1. These opportunities will be reduced and scheduled as space permits in Room 2/3. 4.5 There is one ongoing private rental, a karate program operating six hours per week, and also a number of one-off private rentals in Program Room 1. The projected revenue loss of these private rentals is approximately $12,000. 4.6 Going forward the remaining multi-purpose space within the facility is for the most part utilized to capacity leaving little to no opportunity for future growth or new programming for any area until new space is made available. 5. Financial Considerations 5.1 The John Howard Society has provided a budget to operate the centre for a six month period (Attachment 2). The summary of their operating costs are: Staffing/Benefits $50,689 Operating Costs $ 6,200 Program Supplies and Equipment 3,000 Total Cost $59,889 The funding for this pilot project can come from a onetime source. However, the annualized impact for a full year operation will need to be addressed in the 2019 budget. The timing will be a challenge as the pilot project will still be underway when the 2019 budget needs to be adopted. It is recommended that the required funding for the pilot be drawn from the Rate Stabilization Reserve Fund. 5.2 The cost to make the necessary renovations to Program Room 1 and the vacant concession area is estimated to be $20,000. It is recommended that this be funded from the General Capital Reserve. Please note should the pilot project be approved to continue, additional funds would be required to complete renovations. 5.3 As indicated in this report annual rental revenue from Program Room 1 is estimated to be $12,000. This reduction will need to be reflected in future operating budgets. 6. Concurrence 6.1 This report has been reviewed by the Director of Finance who concurs with the financing. MI Municipality of Clarington Resort CSD -008-18 7. Conclusion Page 5 7.1 Although opening and operating two new Youth Centres within the Municipality will provide challenges to staff and our physical resources, we are confident in our proposal to establish an opening date of the Newcastle Youth Centre on December 1, 2018. The staff at the John Howard Society have been most accommodating and we look forward to building on our established relationship into the future. 7.2 It is respectfully recommended that Council approve the recommendations outlined in Report CSD -008-18 and support the continued partnership between the Municipality and the John Howard Society for this pilot project Youth Centre in Newcastle. 8. Strategic Plan Application 8.1 The recommendations contained in this report conform to the Strategic Plan in terms of promoting resident engagement in our community and specifically enhancing youth services in Clarington. Submitted by: .V Reviewed by: ' ✓ Joseph P. Caruana, Andrew C. Allison, B. Comm, LL.B Director of Community Services CAO Staff Contact: George Acorn, Facilities Manager, 905-623-3379 ext.2503 or gacorn@clarington.net Attachments: Attachment 1: John Howard Society proposal dated May 16, 2018 Attachment 2: John Howard Society 6 month youth centre operating budget The following is a list of the interested parties to be notified of Council's decision: Dianna Eastwood, Executive Director, John Howard Society of Durham Region Scott Murduff, Grade 8 Teacher, St. Francis of Assisi Catholic Elementary School 95 George Acorn Municipality of Clarington Community Services Department JohnHoward SOCIETY OF DURHAM REGION Re: Newcastle Youth Centre Proposal May 16, 2018 As per request, the John Howard Society of Durham Region is submitting the following proposal for the development and facilitation of a Youth Centre in Newcastle. Programming We are proposing a similar model to the Firehouse Youth Centre where youth inform the activities of the centre, is inclusive and non-judgemental, encourages youth engagement and empowerment x Operate 4 evenings a week plus Saturdays for the first 6 months to determine what hours and days best meet needs of Newcastle youth x Ages 12 to 18 x Officially open centre December 1, 2018 Proposed Space After having a chance to tour the proposed space at the Diane Harare Recreational Complex, Program Area 1, we think that although the space is a little small, there are some very positive attributes we should be able to take advantage of: x Visible within the entrance to the facility and front facing windows (to parking lot) for signage x Use of outdoor space just outside of windowed wall x Dedicated use of the storage area for an office and some equipment storage x In addition to Program Area 1, we request use of the former concession area and will work with staff to determine how to best use it safely for food prep, snacks, etc x Additionally, to make the space function for Youth programming, additional electrical outlets and charging stations will need to be installed. Further, removing the existing cubbies and bench would allow for better use of existing space. Other renovations and space modifications may need to be made after consultation with local youth. x We will work with staff to access recreational space in the Complex Should you require additional information please feel free to contact us. Sincerely, Chris Newman Firehouse Youth Centre - Coordinator Registered Charity 107542615 RR 0001 Attachment 2 to CSD -008-18 Newcastle 6 month pilot Dec 1 - May 31 Newcastle Notes REVENUE Mun of Clarington 59,330 UW Fundraising donations TOTAL 59,330 EXPENSES co-ord backfill 5,595 FT 19210 RELIEF 14950 CPP/EI 3180 JHSO 2310 ADMIN 5444 10% INSURANCE 400 Office Supplies 3000 Mileage 500 Telephone 300 Staff Training 500 repairs and maintenance 500 Cmas dinner Fundraising Client assistance Food 1,000 Program Supplies/equipment 3,000 TOTAL EXPENSES 1 59,889 97 Clarftwn Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 28, 2018 Report Number: CLD -016-18 Resolution: File Number: By-law Number: Report Subject: Nomination to the Durham Trail Coordinating Committee Recommendations: 1. That Report CLD -016-18 be received; 2. That the resignation of Paul Davidson be received, with regret, and that he be thanked for his contribution to the Durham Trail Coordinating Committee; 3. That the vote be conducted to nominate one citizen representative for a term ending December 31, 2018 or until a successor is appointed, to the Durham Trail Coordinating Committee for the Municipality of Clarington, in accordance with the Appointments to Boards and Committees Policy; and 4. That all interested parties listed in Report CLD -016-18 and any delegations be advised of Council's decision. Municipality of Clarington Report CLD- 8 -1 Report Overview This report is intended to provide background information, regarding the Durham Trail Coordinating Committee, to assist in the appointment of a citizen to the Committee. 1. Background Page 2 1.1 The Durham Trail Coordinating Committee meets to "expand, enhance and promote a public regional trail system connecting Durham's municipalities that supports active and healthy community lifestyles"_ 1.2 Pursuant to the policy of the Regional Council, each area municipality nominates names for appointment, and the Regional Council makes the appointments. 2. Durham Trail Coordinating Committee - Vacancy 2.1 Paul Davidson was appointed to the Durham Trail Coordinating Committee in April, 2015 for a term ending in in December 31, 2018 or until a successor is appointed. On January 28, 2018, the Municipal Clerk's Department received notification of his resignation. 2.2 The Municipal Clerk's Department advertised for the vacancy. Advertisements were placed on the website, and in the local papers with a deadline of noon on Friday, March 9, 2018. 2.3 In response to the initial ads placed in the local newspapers and on the Municipal Website, no applications were received. 2.4 After extending the deadline to May 11, 2018, the following individuals put forward an application for consideration: x Laurie Cook x Constance Gray x John Swadon The applications for the above-named individuals have been circulated under separate cover (Attachment 1 ) as they contain personal information about the individuals. 3. Concurrence Not Applicable 4. Conclusion 4.1 It is recommended that one of the following be nominated as the Municipality of Clarington's appointee to the Durham Trail Coordinating Committee: r_T7 Municipality of Clarington Resort CLD- 8 -1 Laurie Cook x Constance Gray x John Sawdon 5. Strategic Plan Application The recommendations contained in this Report conform to the Strategic Plan. Page 3 fA, , N --;Z� Submitted by. Reviewed by: Z4V C. Anne Greentree, B.A., CMO, Andrew C. Allison, B. Comm, LL.B Municipal Clerk CAO Staff Contact: Samantha Gray, Committee Coordinator, 905.623.3379 ext.2106 or sgray@clarington.net Attachments: Attachment 1: Confidential Applications (Distributed Separately) Attachment 2: Clarington Durham Trail Coordinating Committee Matrix (Distributed Separately) The following is a list of the interested parties to be notified of Council's decision: Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham Laurie Cook Constance Gray John Sawdon 100 Clarftwn Corporate Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 28, 2018 Report Number: File Number: Report Su COD -017-18 CL2017-44 Road Shoulderi Recommendations: Resolution: By-law Number: That Report COD -017-18 be received; 2. That D&D Trucking and Construction Service Inc. with an annual bid for 2018 work in the amount of $52,747.30 (Net of HST), being the low, compliant bidder meeting all terms, conditions and specifications of CL2017-44 for Road Shouldering be awarded the contract for an initial one year term, as required by the Operations Department; 3. That pending satisfactory performance the Purchasing Manager be given the authority to extend the contract for this service for up to two additional one year terms; 4. That funds required for this project in the amount of $61,751.14 (Net of HST) which includes construction cost of $52,747.30 (Net of HST) and other related costs such as consulting required for preparation of tender specifications, inspection and contingency of $3,000.00 (Net of HST) be drawn from the following account: Self -Insured Losses — Reserve 100-00-000-00000-2902 $40,000.00 Ditching (2017) 100-36-380-10240-7112 $11,967.86 Ditching (2018) 100-36-380-10240-7112 $ 9,783.28 5. That all interested parties listed in Report COD -017-18 and any delegations be advised by the Corporate Services Department of Council's decision regarding the award. 101 Municipality of Clarington Report COD -017-18 Report Overview To request authorization from Council to award CL2017-44 for Road Shouldering. 1. Background Page 2 1.1 Tender specifications were prepared by CIMA and provided by the Operations Department for Road Shouldering Work. This tender specifies for the clean-up and regrade of approximately 52 kilometers of road shoulders throughout the Municipality and will be phased over a three year period. 1.2 The first year of the contract (2018) will include approximately 6 kilometers of road (12 lane kilometers of road shoulders). Pending contract renewal, up to two additional subsequent years, estimated work requirements will include approximately 10 kilometers of road (20 lane kilometers of road shoulders) completed each year. 1.3 Tender CL2017-44 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Thirteen companies downloaded the document. 1.4 The tender closed on December 11, 2017. 2. Analysis 2.1 A total of four submissions were received in response to the tender call. Bids were reviewed and tabulated (see Attachment #1). All submissions were deemed compliant. 2.2 The results were forwarded to the Operations Department for their review and consideration. 2.3 After review and analysis of the submissions by the Operations Department and the Purchasing Services Division, it was mutually agreed that the low bidder, D&D Trucking and Construction Service Inc. be recommended for the award of contract CL2017-44. 2.4 References provided by D&D Trucking and Construction Service Inc. were contacted and they advised that the level of service has been satisfactory. 102 Municipality of Clarington Resort COD -017-18 3. Financial Page 3 3.1 That funds required for this project in the amount of $61,751.14 (Net of HST) which includes construction cost of $52,747.30 (Net of HST) and other related costs such as consulting required for preparation of tender specifications, inspection and contingency of $3,000.00 (Net of HST) is in the budget allocation as provided and will be drawn from the following accounts: Self -Insured Losses — Reserve Ditching (2017) Ditching (2018) 4. Concurrence 100-00-000-00000-2902 $40,000.00 100-36-380-10240-7112 $11,967.86 100-36-380-10240-7112 $ 9,783.28 This report has been reviewed by the Director of Operations who concurs with the recommendations. 5. Conclusion It is respectfully recommended that D&D Trucking and Construction Service Inc. with the lowest compliant bid amount of $52,747.30 (Net of HST) be awarded the contract for Road Shouldering as per the terms, conditions and specifications of Tender CL2017-44. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by. Reviewed by: Marie Marano, H.B. Sc., C.M.O. Andrew C. Allison, B. Comm., LLB. Director of Corporate Services Chief Administrative Officer Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 x2209 or dferguson@clarington.net Attachments: Attachment 1: Summary of Bid Results for Tender CL2017-44 103 Municipality of Clarington Resort COD -017-18 Page 4 Municipality of Clarington Summary of Bid Results Tender CL2017-44 Road Shouldering Bidder Total Bid 3 Year Contract Value (Net of HST) (Net of HST) D&D Trucking &Construction $52,747.30 $253,107.65* Service Inc. Coco Paving $58,000.99 $265,962.78 Fidelity Engineering & Construction $84,007.81 $429,133.89 ELP Environmental Inc. $102,141.38 $454,248.91 *Three Year Contract Value Breakdown: Year 1 - $52,747.30, Year 2 - $100,406.59, Year 3 - $99,953.76 104 Clarftwn Corporate Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 28, 2018 Report Number: COD -018-18 Resolution: File Number: CL2018-19 By-law Number: Report Subject: Supply and Haulage of Granular Material Recommendations: That Report COD -018-18 be received; 2. That Robert E. Young Construction Ltd. with an annual bid in the amount of $195,923.01 (Net of HST), being the low, compliant bidder meeting all terms, conditions and specifications of CL2018-19 for the Supply and Haulage of Granular Material be awarded the contract for an initial one year term, as required by the Operations Department; 3. That pending satisfactory performance the Purchasing Manager be given the authority to extend the contract for this service for up to four additional one year terms; 4. That funds required for this project in the amount of $195,923.01 (Net of HST) be drawn from the following account: GR Patch/Resurf. - Misc. Op. Exp. 100-36-382-10280-7112 $195,923.01 5. That all interested parties listed in Report COD -018-18 and any delegations be advised by the Corporate Services Department of Council's decision regarding the award. 105 Municipality of Clarington Resort COD -018-18 Report Overview Page 2 To request authorization from Council to award CL2018-19 for the Supply and Haulage of Granular Material. 1. Background 1.1 Tender specifications were prepared by the Engineering Department and the Operations Department for Supply and Haulage of Granular Material. This tender specifies for the supply, hauling, placing and stockpiling of granular material. Approximately 15,000 tonnes of Granular `A' are to be provided each year to a number 1.2 of sites within the Municipality of Clarington. 1.3 Tender CL2018-19 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Seven companies downloaded the document. 1.4 The tender closed on April 27, 2018. 2. Analysis 2.1 A total of two submissions were received in response to the tender call. Bids were reviewed and tabulated (see Attachment #1). All submissions were deemed compliant. 2.2 All bids received exceeded the anticipated 2018 budget amount. 2.3 After review and analysis of the submissions by the Operations Department, Engineering Department and the Purchasing Services Division, it was mutually agreed that the Municipality would exercise its right to reduce the scope of work. In keeping with the terms and conditions of the tender document, the specifications were reduced by 150 tonnes of granular material at one location to bring the cost within budget. Robert E. Young Construction Ltd.'s original bid price of $197,663.10 (Net of HST) was reduced to a new bid price of $195,923.01 (Net of HST). 2.4 After further review and analysis of the reduced bid price, it was mutually agreed that the low bidder, Robert E. Young Construction Ltd. be recommended for the award of contract CL2018-19 for the Supply and Haulage of Granular Material. 2.5 Robert E. Young Construction Ltd. has successfully completed work for the Municipality in the past. 106 Municipality of Clarington Page 3 Report COD -018-18 3. Financial 3.1 That funds required for this project in the amount of $195,923.01 (Net of HST) is in the budget allocation as provided and will be drawn from the following account: GR Patch/Resurf. - Misc. Op. Exp. 100-36-382-10280-7112 $195,923.01 4. Concurrence This report has been reviewed by the Director of Operations who concurs with the recommendations. 5. Conclusion It is respectfully recommended that Robert E. Young Construction Ltd. with the lowest compliant bid amount of $195,923.01 (Net of HST) be awarded the contract for the Supply and Haulage of Granular Material as per the terms, conditions and specifications of Tender CL2018-19. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by. Marie Marano, H.B. Sc., C.M.O Director of Corporate Services Reviewed Andrew C. Allison, B. Comm., LLB. Chief Administrative Officer Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 x2209 or dferguson@clarington.net 107 Municipality of Clarington Attachment 1 to Report COD -018-18 Municipality of Clarington Summary of Bid Results Tender CL2018-19 Supply and Haulage of Granular Material *Price reflects a 150 tonne reduction in granular material to come within budget requirements. Total Bid* Projected 5 Year Bidder (Net of HST) Contract Value* (Net of HST) Robert E. Young Construction Ltd. $195,923.01 $979,615.03 Lafarge Canada Inc. $226,472.48 $1,132,362.38 *Price reflects a 150 tonne reduction in granular material to come within budget requirements. Clarftwn Corporate Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 28, 2018 Report Number: COD -020-18 Resolution: File Number: CL2018-18 By-law Number: Report Subject: Supply and Deliver Tanker Truck(s Recommendations: That Report COD -020-18 be received; 2. That Dependable Truck and Tank Ltd. with a bid in the amount of $282,812.83 (Net of HST), being the low, compliant bidder meeting all terms, conditions and specifications of CL2018-18 for the Supply and Delivery of a Tanker Truck be awarded the contract for an initial one year term for the tanker budgeted in 2018; 3. That the Purchasing Manager be given the authority to proceed with the purchase of a replacement tanker truck through either a) or b) below for the tanker budgeted in 2016: a) Purchase the seized tanker through the current auction process provided the price is reasonably close to the original price approved through PS -019-16. OR, if the auction price is unacceptable: b) Purchase a second tanker truck from Dependable Truck and Tank Ltd. provided the price is the approximate price of the current bid price as noted in Recommendation #2. 4. That funds required for the 2018 tanker in the amount of $282,812.83 (Net of HST) be drawn from the following account: Emerg. Serv. Fire Fleet (2018) 110-28-388-82824-7401 $282,812.83 That funds required for the 2016 tanker be drawn from the following account: Emerg. Serv. Fire Fleet (2016) 110-28-388-82824-7401 $236,897.28 5. That all interested parties listed in Report COD -020-18 and any delegations be advised by the Corporate Services Departmelb4 uncil's decision regarding the award. Municipality of Clarington Page 2 Report COD -020-18 Report Overview To request authorization from Council to award CL2018-18 for the Supply and Delivery of a Tanker Truck and to secure a prior approved and purchased tanker, currently at auction. 1. Background 1.1 Tender specifications were prepared by the Emergency Services Department and the Operations Department for the Supply and Delivery of a Tanker Truck. The tender is for the purchase of a new tanker truck that was approved in the 2018 budget to replace a 1999 GMC C8500 tanker truck which is being taken out of service. 1.2 The tender includes the provision for the Municipality to purchase a second new tanker truck. The purchase of the second tanker truck was originally tendered through RFP2016-6 to replace a decommissioned tanker truck in 2016. The purchase was approved through PS -019-16 to award to Asphodel Fire Trucks Ltd. in the amount of $236,897.28 (Net of HST). Prior to the Municipality taking possession of the tanker truck, Asphodel Fire Trucks Ltd. had all assets seized and put up for auction The Municipality's intention is to participate in a public auction to purchase the seized tanker truck, however if the auctioned price exceeds our budget the Municipality is seeking approval to exercise its option to purchase the second tanker truck from Dependable Truck and Tanks Ltd. for approximately the same price of the current bid price through CL2018-18. 1.3 Tender CL2018-18 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Eight companies downloaded the document. 1.4 The tender closed on May 4, 2018. 2. Analysis 2.1 A total of three submissions were received in response to the tender call. Bids were reviewed and tabulated (see Attachment #1). All submissions were deemed compliant. 2.2 The results were forwarded to the Emergency Services Department and the Operations Department for their review and consideration. 2.3 After review and analysis of the submissions by the Emergency Services Department, Operations Department and the Purchasing Services Division, it was mutually agreed that the low bidder, Dependable Truck and Tank Ltd. be recommended for the award of contract CL2018-18. 2.4 Dependable Truck and Tank Ltd. has successfully supplied and delivered equipment to the Municipality in the past. 110 Municipality of Clarington Page 3 Report COD -020-18 3. Financial 3.1 That funds required for this project in the amount of $282,812.83 (Net of HST) is in the budget allocation as provided and will be drawn from the following account: Emerg. Serv. Fire Fleet (2018) 110-28-388-82824-7401 $282,812.83 That funds required for the 2016 tanker be drawn from the following account: Emerg. Serv. Fire Fleet (2016) 110-28-388-82824-7401 $236,897.28 3.2 Dependable Truck and Tank Ltd. did not offer a trade-in credit for the 1999 GMC C8500 tanker truck which is being taken out of service and replaced with the new tanker truck. The Emergency Services Department and the Operations Department concurred that the Municipality should auction this truck for sale. The cost for the supply and delivery of a tanker truck does not include the possible credit from the sale of the used tanker truck. 4. Concurrence This report has been reviewed by the Director of Emergency Services who concurs with the recommendations. 5. Conclusion It is respectfully recommended that Dependable Truck and Tank Ltd. with the lowest compliant bid amount of $282,812.83 (Net of HST) be awarded the contract for the Supply and Delivery of a Tanker Truck as per the terms, conditions and specifications of Tender CL2018-18 with additional authority to proceed with the second tanker purchase under the two scenarios described above. 111 Municipality of Clarington Resort COD -020-18 6. Strategic Plan Application Page 4 The recommendations contained in this report conform to the Strategic Plan. Submitted by. Marie Marano, H.B. Sc., C.M.O. Director of Corporate Services Nancy Taylor, BBA, CPA, CA. Director of Finance/Treasurer z4w'A� Reviewed by: Andrew C. Allison, B. Comm., LLB. Chief Administrative Officer Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 x2209 or dferguson@clarington.net 112 Municipality of Clarington Municipality of Clarington Summary of Bid Results Tender CL2018-18 Supply and Delivery of a Tanker Truck Bidder Total Bid (Net of HST) Dependable Truck and Tank Ltd. $282,812.83* Carrier Center Emergency Vehicles $316,230.13 Fort Garry Fire Trucks Ltd. $342,140.73 JI *Purchasing provides bidders with an option to provide a prompt payment discount when appropriate for the commodity/service. This cost reflects a 0.5% prompt payment discount offered by Dependable Truck and Tank Ltd. if invoice is paid within 15 days of receiving their invoice. 113 Clarftwn Corporate Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 28, 2018 Report Number: COD -022-18 Resolution: File Number: RFP2016-5 By-law Number: Report Subject: Supply and Deliver a Pumper Truck Recommendations: That Report COD -022-18 be received; 2. That Dependable Truck and Tank Ltd. having satisfactorily supplied one pumper truck last year per contract RFP2016-5 for the Supply and Delivery of One Pumper Truck, have the contract extended for an additional optional year for the supply and delivery of one more pumper truck with a 2018 bid amount of $711,878.15 (Net of HST) as required by the Emergency Services Department; 3. That funds required for this project in the amount of $711,878.15 (Net of HST) be drawn from the following account: Emerg. Serv. Fire Fleet (2018) 110-28-388-82824-7401 $700,000.00 Add'I Funding Required - Fire Equip R/F $ 11,878.15 4. That all interested parties listed in Report COD -022-18 and any delegations be advised of Council's decision by the Department. 114 Municipality of Clarington Resort COD -022-18 Report Overview To request authorization from Council to extend contract RFP2016-5 for an additional optional year and award one pumper truck. 1. Background Page 2 1.1 The authorization to award RFP2016-5 for the Supply and Delivery of One Pumper Truck to Dependable Truck and Tank Ltd. was granted during Summer Council Recess in Report PS -008-16. 1.2 Dependable Truck and Tank has successfully supplied one pumper truck per the terms and conditions of the tender document. Pending satisfactory service and pricing, contract RFP2016-5 provided for the option to extend the contract for up to four additional one year terms for the purchase of similar pumper trucks as required. 1.3 The Emergency Services Department provided the 2018 specifications for a pumper truck to replace the 2003 Freightliner Pumper Truck as per the vehicle replacement schedule. The 2003 Freightliner Pumper Truck will be utilized within Clarington's fleet for training purposes or as backup when pumper trucks require repairs. 1.4 The specifications for the 2018 pumper truck has the same specifications as the pumper truck awarded in contract RFP2016-5. The Purchasing Services Division exercised its right to request pricing from Dependable Truck and Tank Ltd. for a pumper truck. 2. Analysis 2.1 Dependable Truck and Tank Ltd. was able to quote the same price for the 2018 truck as was awarded in 2016 however there were different equipment requirements for the 2018 truck. The 2016 cost for a pumper truck and equipment was $665,281.44 (Net of HST) and the 2018 cost for a pumper truck and equipment is $711,878.15 (Net of HST). 2.2 The results were forwarded to the Emergency Services Department for their review and consideration. 2.3 After review and analysis of the submission by the Emergency Services Department and the Purchasing Services Division, it was mutually agreed that the 2018 price was fair and reasonable and it was mutually agreed that contract RFP016-5 with Dependable Truck and Tank Ltd. be extended an additional year for the award of a 2018 pumper truck. 115 Municipality of Clarington Resort COD -022-18 3. Financial Page 3 3.1 The funding required for this project is $711,878.15 (Net of HST). The approved budget for this project is $700,000.00 (Net of HST) thereby leaving a shortfall of $11,878.15 (Net of HST). It is being requested that the shortfall be funded from the additional source and value provided in the section below. If approved the purchase will be funded by the Municipality as follows: Emerg. Serv. Fire Fleet (2018) 110-28-388-82824-7401 $700,000.00 Add'I Funding Required - Fire Equip R/F 4. Concurrence $ 11,878.15 This report has been reviewed by the Director of Emergency Services who concurs with the recommendations. 5. Conclusion It is respectfully recommended that Dependable Truck and Tank Ltd., with a 2018 bid in the amount of $711,878.15 (Net of HST) have contract RFP2016-5 extended for an additional optional year term for the supply and delivery of a pumper truck. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. 116 Municipality of Clarington Resort COD -022-18 Submitted by' Marie Marano, H.B. Sc., C.M.O Director of Corporate Services ;%/, 4 // Nancy Taylor, BBA, CPA, CA. Director of Finance/Treasurer Page 4 Reviewed by. Andrew C. Allison, B. Comm., LLB. Chief Administrative Officer Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 x2209 or dferguson@clarington.net 117 Municipality of Clarington Municipality of Clarington Summary of Bid Results Tender RFP2016-5 Supply and Delivery of a Pumper Truck Bidder 2016 Total Bid 2018 Total Bid I (Net of HST) (Net of HST) Dependable Truck and $655,281.44 $711,878.15 Tank Ltd. 118 Clarftwn Corporate Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 28, 2018 Report Number: COD -024-18 File Number: CL2018-23 Report Subject: Em Recommendations: Resolution: By-law Number: and Fire Services Uniforms That Report COD -024-18 be received; 2. That Carleton Uniforms Inc. with a total bid amount of $60,769.19 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2018-23 be awarded the contract for the supply of the Emergency Services and Fire Uniforms for one year period as required by the Emergency and Fire Services Department; 3. That at the estimated funds required annually or this contract in the amount of $60,769.19 (Net HST Rebate) will be funded by the Municipality as follows: EMS — Uniforms 100-28-130-00000--7183 $60.769.19 4. That pending satisfactory service that the Purchasing Manager be authorized to extend the contract for up to four additional one year terms; and 5. That all interested parties listed in Report COD -024-18 and any delegations be advised by the Corporate Services Department of Council's decision regarding the award. 119 Municipality of Clarington Page 2 Report COD -024-18 Report Overview To request authorization from Council to award the contract for a one year term for the supply of various uniform pieces as required by the Municipality of Clarington's Emergency and Fire Services Department. 1. Background 1.1 Tender specifications were prepared by the Emergency and Fire Services Department and provided to the Purchasing Services Division. 1.2 Tender CL2018-23 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Nine (9) companies downloaded the document. 1.3 The Tender closed May 8, 2018. 2. Analysis 2.1 One (1) bid was received in response to the tender call. The Bid was reviewed and tabulated by the Purchasing Services Division (see Attachment 1). The submission was deemed compliant. 2.2 The results were forwarded to the Emergency and Fire Services Department for their review and consideration. 2.3 After review and analysis of the submission by the Emergency and Fire Services Department and the Purchasing Services Division, it was mutually agreed that the low bidder, Carleton Uniforms Inc.be recommended for the award of contract CL2018-23. 2.4 Carleton Uniforms Inc. has successfully completed work for the Municipality in the past. 3. Financial 3.1 The estimated funds required for this contract in the amount of $60,769.19 (Net HST Rebate) annually will be funded from approved operating budget as follows: EMS — Uniforms 100-28-130-00000--7183 $60.769.19 120 Municipality of Clarington Resort COD -024-18 4. Concurrence Page 3 This report has been reviewed by the Director of Emergency and Fire Services who concurs with the recommendations. 5. Conclusion It is respectfully recommended that Carleton Uniforms Inc. being the lowest compliant bid be awarded the contract for a one year period and pending satisfactory service that the Purchasing Manager is authorized to renew the contract for up to four additional one year terms as per the terms and conditions of Tender CL2018-23. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by Reviewed by: Marie Marano, H.B. Sc., C.M.O. Andrew C. Allison, B. Comm, LL.B. Director of Corporate Services Chief Administrative Officer Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@lcarington.net Attachments: Attachment 1: Summary of Bid Results for Tender CL2018-23 121 Municipality of Clarington Attachment 1 to Report COD -024-18 CL2018-23 Emergency and Fire Services Uniforms Bid Summary 122 BIDDER Total Bid TOTAL BID (including HST) (Net HST Rebate) ■ Carleton Uniforms Inc. $67,481.51 $60,769.19 I 122 Clarftwn Finance Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 28, 2018 Report Number: FND-008-18 Resolution: File Number: By-law Number: Report Subject: Annual Statement for the Development Charges Reserve Funds for the Year Ended December 31, 2017 Recommendations: 1. That Report FND-008-18 be received; and 2. That a copy of this report be posted on the Municipality's website. 123 Municipality of Clarington Page 2 Report FND-008-18 Report Overview This report complies with the reporting requirements of Section 43 of Bill 98 to disclose the annual activity in the Development Charges Reserve Funds for 2017. 1. Background 1.1 In accordance with Bill 98, an Act to Promote Job Creation and Increased Municipal Accountability While Providing for the Recovery of Development Costs Related to New Growth, Schedule "A" attached shows the activity in the Development Charges Reserve Funds for the year ended December 31, 2017, including opening and closing balances. 1.2 Schedule "B", "C", and "D" attached shows all assets whose capital costs were funded by development charges, the manner in which any capital cost not funded by development charges were funded, and other information as required by the Act. 1.3 This statement is compliant with Subsection 59.1(1) of the Development Charges Act. 2. Additional Information 2.1 For the year ended December 31, 2017, a total of 1,178 residential building permits were issued of various types. Approximately 758 units were anticipated for 2017 in the 2015 development charges background study. A total of 45 capital fund and 18 revenue fund projects have been financed by development charges. 3. Concurrence Not applicable 4. Conclusion 4.1 It is respectfully recommended that the annual statement for the Development Charges Reserve Funds be received for information and made available to the public by posting on the Municipality's website. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. 124 Municipality of Clarington Resort FND-008-18 Submitted by: AW, /W Nancy Taylor, BBA, CPA, CA, Director of Finance/Treasurer Page 3 Reviewed by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext.2602 or ntaylor@clarington.net Attachments: Schedule "A" - Development Charges Reserve Funds Statement Schedule "B" - Capital Expenses Schedule "C" - Revenue Fund Expenses Schedule "D" - Committed Amounts from Prior Years' Budgets/Council Approvals There are no interested parties to be notified of Council's decision. 125 Municipality of Clarington Development Charges Reserve Funds Statement For the 2017 Year Schedule A to Report FND-008-18 * See Schedule B ** See Schedule C *** See Schedule D **** 2018 Budget (includes 2018 debenture payments) Note: brackets = funds available, no brackets = shortfall Total Development Charges collected on behalf of the Region in Dec 2016/2017 Less: amounts paid to the Region 2017 Total Development Charges due to the Region at December 31, 2017 126 $ 580 581 582 583 584 585 586 587 General Library Fire Protection Indoor Park Dev. & Operations Roads and Parking Total Government Services Services Recreation Related Facilities Related Balance as of December 31, 2016 1,287,333 739,281 3,551,635 - 1,662,157 2,670,232 19,231,864 355,314 29,497,814 Plus: Development Charge Proceeds (306,822) (530,813) (651,993) (3,414,329) (1,085,597) (632,714) (5,794,215) (32,537) (12,449,021) Accrued Interest Apportionment (41,723) (28,055) (116,755) (69,964) (87,539) (620,274) (10,900) (975,210) Transfer from Revenue Fund - Transfer from Capital Fund 54,042 54,042 Subtotal 348,545 558,868 768,748 3,414,329 1,155,561 720,253 6,468,531 43,437 13,478,272 Less: Amount Transferred to Capital Fund - - 12,907 - 343,618 172,664 4,809,226 - 5,338,416 Amount Transferred to Revenue Fund** 96,140 264,308 - 2,802,378 1,557 - 671,256 - 3,835,639 Repayment of Interim Financing from Reserve Funds - - 611,951 - - - - 611,951 Subtotal 96,140 264,308 12,907 3,414,329 345,175 172,664 5,480,482 - 9,786,005 Closing Balance as of December 31, 2017 1,539,738 1,033,840 4,307,475 - 2,472,543 3,217,820 20,219,913 398,751 33,190,081 Committed Amounts from Prior Years *** 1,184,939 231,429 - - 761,721 1,019,211 8,548,677 19,800 11,765,775 Available at December 31, 2017 354,799 802,411 4,307,475 - 1,710,823 2,198,610 11,671,237 378,951 21,424,305 Committed Amounts from 2018 Budget **** 90,000 519,415 - 1,731,403 913,500 589,500 7,785,225 - 11,629,043 Balance remaining of Interim Financing from Reserve Funds - - - 2,048,874 - - - - 2,048,874 Balance Available for Future Needs 264,799 2827996 473077475 3,780,277 7977323 176097110 3,886,012 378,951 777467389 * See Schedule B ** See Schedule C *** See Schedule D **** 2018 Budget (includes 2018 debenture payments) Note: brackets = funds available, no brackets = shortfall Total Development Charges collected on behalf of the Region in Dec 2016/2017 Less: amounts paid to the Region 2017 Total Development Charges due to the Region at December 31, 2017 126 $ 12,309,287 $ 9,556,059 $ 2,753,228 Schedule B to Report FND-008-18 Municipality of Clarington Development Charges Reserve Funds Statement For the 2017 Year Total Expenses D/C R/F Non D/C Capital Expenses For 2017 Financing Financing Description D/C - Emergency Services Station #4 Expansion 12,907 12,907 12,907 12,907 - D/C - Park Development & Related Facilities Aspen Springs Park 71,515 64,364 7,152 Eng Park Cap R/F Waverley Park 11,143 10,028 1,114 Eng Park Cap R/F Bondhead Waterfront Park 135,740 122,166 13,574 Eng Park Cap R/F Leash Free Park - Newcastle 2,984 2,685 298 Eng Park Cap R/F Leash Free Park - Courtice 88,928 80,035 8,893 Mun Cap Works R/F Prince William Park 45,423 40,880 4,542 Eng Park Cap R/F Farewell Creek Park Trail 23,807 21,426 2,381 Mun Cap Works R/F Foster Creek Park 2,259 2,033 226 Eng Park Cap R/F 381,798 343,618 38,180 D/C - Operations Depot 42 7,443 6,699 744 Mun Cap Works R/F New Equip Purch - 2016 Roads 105,422 94,880 10,542 Mun Cap Works R/F New Equip Parks / 2016 Cemetery 55,986 50,387 5,599 Mun Cap Works R/F Hampton Office Expansion 22,681 20,698 1,983 Tax Levy 191,532 172,664 18,868 D/C - Roads And Related Green Rd Reconstruction (Stevens Rd to Harvey Jones) 174,289 148,146 26,143 Mun Cap Works R/F Green Rd (Harvey Jones to Longworth) 1,929 1,639 289 Mun Cap Works R/F Scugog St / Middle Rd ( Bons Ave to Conc Rd 3) 747,141 545,413 201,728 Mun Cap Works R/F Grady Drive EA Completion 73,339 73,339 Port Darlington Subdivision Rd 2016 122,047 122,047 Holt Rd Reconstruction ( Hwy 401 to Hwy #2) 27,225 23,141 4,084 Mun Cap Works R/F Concession Road 3 (#57 to Middle Rd) 6,031 5,368 663 Mun Cap Works R/F Concession Road 3 (Liberty St to Jollow Dr) 2,581 2,246 336 Mun Cap Works R/F Lambs Rd Interchange at Hwy 401 4,700 4,700 Longworth Ave extension EA (Green Rd to Hold Rd) 127,242 127,242 Middle Rd Reconstruction (Conc Rd 3 to Urban Limit) 1,915,148 1,589,573 325,575 Mun Cap Works R/F 2016 Pavement Rehabilitation 348 348 Concession Road 3 (Middle Rd to Liberty St) 1,671,211 1,437,557 233,655 Mun Cap Works R/F George Reynolds Dr 37,858 37,858 Mill St Reconstruction 8 7 1 Mun Cap Works R/F 127 Schedule B to Report FND-008-18 Municipality of Clarington Development Charges Reserve Funds Statement For the 2017 Year Total Expenses D/C R/F Non D/C Capital Expenses For 2017 Financing Financing Description Trulls Rd Reconstruction (George Reynolds to Daiseyfield Ave) 18 11 7 Mun Cap Works R/F Port Darlington Earth Removal 3,139 2,229 910 Mun Cap Works R/F Street Lighting -Baseline Rd (Green Rd to West Side Dr) 1,431 1,337 94 Mun Cap Works R/F Street Lighting-Courtice Rd (South of Holyrod Dr) 3,792 3,792 Sidewalk - Baseline Rd (Green Rd to Waverley Rd) 4,227 3,976 251 Mun Cap Works R/F Scugog St Intersection Improvements 4,584 822 3,762 Mun Cap Works R/F King St Intersection Improvements 24,130 10,641 13,489 Mun Cap Works R/F Green Rd Intersection Improvements 18,705 18,705 Various Erosion Protection Works 2016 14,577 9,719 4,859 Mun Cap Works R/F Various Erosion Protection Works 2017 186,954 124,642 62,312 Mun Cap Works R/F Nelson St Road Reconstruction 8 6 2 Mun Cap Works R/F North Scugog Crt (West Scugog Lane to Conc Rd 3) 12,859 11,445 1,415 Mun Cap Works R/F Street Lighting - South Service Rd (Lake Rd to Bennett Rd) 176,333 166,987 9,346 Mun Cap Works R/F Green Road Grade Separation 323 323 Lake Rd Extension 1,242 1,242 Nash Rd Traffic Signals 356,428 223,730 132,698 Mun Cap Works R/F Newcastle Streetscape Improvements 221,991 110,996 110,996 Mun Cap Works R/F 5,941,841 4,809,226 1,132,614 Total Capital Expenses 6,528,078 5,338,416 1,189,662 Summary of Financing: 12,907 D/C - Emergency Services 343,618 D/C - Park Dev/Related Facilities R/F 172,664 D/C - Operations R/F 4,809,226 D/C - Roads and Related R/F 1,160,773 Municipal Capital Works R/F 26,906 Engineering Parks Capital R/F 1,983 Tax Lev Total Financing 6,528,078 5,338,416 1,189,662 128 Schedule C to Report FND-008-18 Municipality of Clarington Development Charges Reserve Funds Statement For the 2017 Year Total Expenses D/C R/F Non D/C R/F REVENUE FUND EXPENSES For 2017 Financing Financing Description D/C - General Government Facility Development 12,395 11,156 1,240 Prof Fees Jury Lands Master Plan 83,645 75,280 8,364.45 Prof Fees Planning - Official Plan Review 1,526 1,373 153 Prof Fees Legal- DCA 9,257 8,331 926 Tax Levy 106,822 96,140 10,682 D/C - Library Services Contribution towards Debenture Debt -Courtice Library 78,598 78,598 Contribution towards Debenture Debt - Newcastle Library 103,787 58,121 45,666 Tax Levy 2014 Library Collections Unexpended Funds to Library 77,143 77,143 2015 Library Collections Capital Funds to Library 50,446 50,446 309,974 264,308 45,666 D/C - Indoor Recreation Contribution towards Debenture Debt- Newcastle District Recreation Ctr 1,761,702 1,585,532 176,170 Tax Levy Contribution towards Debenture Debt- South Courtice Arena 1,069,667 1,069,667 Contribution towards Debenture Debt- Bowmanville Indoor Soccer 163,533 147,179 16,353 Debt Retirement RF 2,994,901 2,802,378 192,523 D/C - Park Development & Related Facilities Parks Development - Consulting 1,730 1,557 173 Tax Levy 1,730 1,557 173 D/C - Roads and Related Longworth Ave W. EA 382 191 191 Prof Fees Clarington Ponds/Clarnew Newc & Westside Bow. 12,150 6,075 6,075 Prof Fees Contribution towards Debenture Debt- Green Road 534,407 534,407 Engineering Consulting - Design Miscellaneous 61,535 30,767 30,767 Tax Levy Engineering Consulting - Design - Farewell Creek Trail 3,948 3,553 395 Tax Levy Engineering Consulting - Design - Baseline Rd EA 96,262 96,262 708,684 671,256 37,428 Total Revenue Fund Expenses 4,122,112 3,835,639 286,473 Summary of Financing: 96,140 D/C - General Goverment 129 Schedule C to Report FND-008-18 Municipality of Clarington Development Charges Reserve Funds Statement For the 2017 Year Total Expenses D/C R/F Non D/C R/F REVENUE FUND EXPENSES For 2017 Financing Financing Description 264,308 D/C- Library Services 2,802,378 D/C-Indoor Recreation 1,557 D/C-Park Dev/Related Facilities 671,256 D/C - Roads and Related 16,353 Debt Retirement R/F 254,097 Tax Levy 16,022 Professional Fees Reserve TOTAL FINANCING 4,122,112 3,835,639 286,473 130 Schedule D to Report FND-008-18 Municipality of Clarington Development Charges Reserve Funds Statement For the 2017 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed Reserve Fund: D/C - General Government 2016 Operating Operations -needs study [10% Prof fees Res] 90,000 2012 Operating Planning studies - Technology & Planning/Review project 45,000 2016 Operating Plan studies - waterfront vision implementation plan [10% Prof fees Res] 90,000 2016 Operating Plan studies - camp 30/Jury lands neighbourhood plan [10% Prof fees Res] 14,720 2011 Operating Planning studies - Secondary Plans 18,000 2017 Council Secondary Plans Agreement template [10% tax levy] 18,000 2011 Operating Planning studies - zoning bylaw 31,500 2015 Unexpended Planning studies - zoning bylaw review - 90% DC [10% Prof fees Res] 108,639 2011 Operating Plan - OP review commercial policy review 14,661 2011 Operating Plan - Op review miscellaneous / contingency 25,419 2017 Operating Planning studies - Tooley Robinson Subwatershed Study 180,000 2011 Operating Planning studies - Bow Town Ctre Sec Plan 31,500 2012 Operating Planning studies - Bow Town Ctre Sec Plan 18,000 2017 Operating Planning studies - Bow Town Ctre Sec Plan 135,000 2017 Operating Planning studies - Courtice Industrial / special study 4 180,000 2017 Operating Plan - Courtice Industrial / special study 4 50,993 2017 Operating Plan - Courtice Industrial / special study 4 3,009 2017 Operating Plan - Courtice Industrial / special study 4 80,805 2017 Operating Plan - Courtice Industrial / special study 4 22,693 2017 Capital Zoning software 10% tax levy] 27,000 Total Committed: 1,184,939 Reserve Fund: D/C - Library Services 2015 Capital Library Collection - purchase of additional resources in all formats 26,697 2016 Capital Library Collection - purchase of additional resources in all formats 77,143 2017 Capital Library Collection - purchase of additional resources in all formats 127,589 Total Committed: 231,429 Reserve Fund: D/C - Indoor Recreation 2012 Balance remaining of Interim Financing from Reserve Funds 156,535 2013 Balance remaining of Interim Financing from Reserve Funds 1,096,407 2014 Balance remaining of Interim Financing from Reserve Funds 795,932 Total Committed: 2,048,874 Reserve Fund: D/C - Park Development & Related Facilities 2017 MJS Consultants - Enniskillen Park electrical drawings [10% Prof fees Res] , _ , 2,931 PAA 49 Schedule D to Report FND-008-18 Municipality of Clarington Development Charges Reserve Funds Statement For the 2017 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed 2017 Capital Bowmanville Valley Trail (Baseline to Waterfront) 36,000 2017 Capital Farewell Creek Park Trail - Phase 1 428,574 2016 Capital Aspen Spring Parkette 6,687 2015 Capital Foster Creek neighbourhood Park 48,677 2016 Capital Foster Creek neighbourhood Park 4,379 2017 Capital Courtice Dog Park 36,965 2017 Capital Enniskillen Park 135,000 2016 Capital Bondhead waterfront Park 17,890 2016 Capital Prince William Parkette 4,120 2017 Capital Waterfront Trail Realignment - Energy Dr to Waverley Rd 36,000 2017 Capital Waterfront Trail Realignment - Bennet Rd Easterly to existing trail 4,500 Total Committed: 761,721 Reserve Fund: D/C - Operations 2017 Capital Bowmanville Cemetery expansion - design 22,500 2013 Capital Depot 42 Operations Centre - Construction of Pole Barn/Quonset Hut 257,728 2016 Capital Depot 42 Operations Centre - Construction of Pole Barn/Quonset Hut 675,000 2015 Capital Hampton office expansion 9,983 2016 Capital Fleet New - Roads 54,000 Total Committed: 1,019,211 PX3 z Schedule D to Report FND-008-18 Municipality of Clarington Development Charges Reserve Funds Statement For the 2017 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed Reserve Fund: D/C - Roads and Related 2017 Operating Engineering - Design 75,000 2014 Operating Engineering Consulting- Design CIMA (Longworth Ave W) 446 2016 Operating Pond Maintenance/Sediment Cleanout-Clarington Ponds/Clarnew, Newc & WestSide, Bow(CIMA) 5,068 2016 Capital Streetlights-Courtice Road (south of Holyrod Dr) 28,156 2015 Capital Hwy #2 Streetlighting ( Haines St - Bennett Rd) 4,360 2015 Capital Baseline Rd Streetlighting (Green Rd - West side Dr) 37,580 2015 Capital Conc Rd 3 Streetlighting 9,155 2013 Capital Port Darlington Waterfront Park East Beach Phase 1 112,216 2017 Capital Longworth Ave Culvert at Brookhill Tributary 67,000 2017 Capital Longworth Ave Oversizing (Green Rd to Clarington Blvd) 15,925 2016 Capital Pavement Rehabilitation -Green Road cycling lanes [DC -project #251 - trsf UECF from Trulls Rd for CL2 12,003 2016 Capital Longworth Ave extension EA (Green to Holt) 108,863 2016 Capital Middle Rd reconstruction (Con Rd 3 to urban limit) 235,302 2015 Capital Green Rd Surface Ashphalt (Baseline to Aspen Springs) 51,683 2015 Capital Green Rd Surface Ashphalt (Aspen Springs - Boswell Dr) 85,140 2015 Capital Port Darlington earth removal 3,771 2016 Capital Soper Creek pedestrian link to Camp 30 362,119 2017 Capital Baseline Rd Extension EA (Lambs Rd to Bennett Rd) 5,000 2013/2014/2016 Capital Grady Drive Environmental Assessment Completion (@ Foster Creek) 129,903 2011/2015 Capital Rudell Road Reconstruction 122,645 2010/2014 Capital Osbourne Road 393,052 2011 Capital Green Road- 635 m North of Stevens Road 45,655 2017 Capital Green Road - Reconstruction (Stevens to Harvey Jones) 17,799 2011 Capital North Scugog Court 335,164 2016 Capital North Scugog Court surface asphalt (Dan Sheehan to West Scugog) 21,437 2015 Capital Scogog St./Middle Rd Reconstruction 228,297 2015 Capital Green Rd Reconstruction (Harvey Jones to Longworth) 908,396 2017 Capital George Reynolds Dr connecting link (Courtice Rd - Harry Gay Dr) Environmental Assessment 14,559 2017 Capital George Reynolds Dr extension 88,000 2013 Capital Concession Rd. 3 (Liberty St. - Jollow Dr.) Design 11,803 2017 Capital Concession Rd. 3 (Middle Rd. - Liberty St.) 308,933 2013 Capital Concession Rd. 3 (#57 - Middle Rd.) 30,972 EGD -020-16 Green Rd Grade Separation- trf'd from Conc Rd#3 (Middle to Liberty) per EGD -020-16 89,194 2013 Capital Lake Road Extension 409,044 2014 Capital Brookhill Blvd Oversizing 310,000 2016 Capital Holt Rd Reconstruction (Bloor to Hwy 2) 948,435 2015 Capital Holt Rd Reconstruction (Hwy 401 to Hwy 2) Design 91,498 43 3 P Schedule D to Report FND-008-18 Municipality of Clarington Development Charges Reserve Funds Statement For the 2017 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed 2017 Capital Port Darlington subdivision Rd (Port Darlington to east) 637,012 2016 Capital Lambs Road interchange at Hwy 401 - cost/benefit study 25,300 2017 Capital King St Cycling Facility ( RR 57 to Roenigk Dr) 12,500 2017 Capital Concession St East Reconstruction ( Soper Ck Dr to Lambs Rd) 999,812 2017 Capital North Street Sidewalk (George to Remi) 85,000 2015 Capital Sidewalk -Hwy 2 (Rudell Rd to Given Rd) North Side 86,000 2015 Capital Multi -Use Trail RR#57 (Nash Rd -Longworth Ave) 137,870 2015 Capital Sidewalk-Rudell Rd (Sunset Blvd to Hart) 43,000 2014 Capital Liberty St DC Sidewalk (Trsf fr Manvers Rd RR17 S/W 9,338 2016 Capital Liberty St sidewalk (Longworth to Bons -west side) 98,000 2017 Capital Liberty St sidwalk (Bons Ave to Jennigns - west side) 120,000 2011 Capital Baseline Rd Sidewalk- Green to Westside 71,272 2015 Capital Green Rd SideWalk(Boswell to Hwy2) 42,079 2015 Capital Green Rd SideWalk(Boswell to Hwy2) (Trsf fr Manvers Rd RR17 S/W) 22,000 2014 Capital RR 17 Sidewalk - East Side ( Mill St N to CPR) 75,978 2016 Capital Nash Rd at Varcoe Rd - Traffic Signals 48,026 2016 Capital Nash Rd at Centerfield Dr -Traffic Signals 54,257 2017 Capital Clarington Blvd at Prince William dr Traffic Signals 25,000 2017 Capital Green Rd at Stevens Rd Traffic Signals 25,000 2017 Capital Scugog St at Wellington St Intersection Improvements 21,604 2017 Capital Longworth Ave and Green Rd Intersection 44,590 2017 Capital King St at Scugog - Intersection Improvements 11,409 2017 Capital Green Rd and Boswell Dr Intersection Improvements 71,295 2016 Capital King St Streetscape (RR57 to Bow Creek) 4,315 2011 Capital Brookhill Tributary Nick Point Remedial Work 7,101 2013 Capital Bowmanville Creek Erosion Protection South of Goodyear Dam 15,000 2017 Capital Various erosion protection works 32,349 Total Committed: 8,548,677 Reserve Fund: D/C - Parking 2015 Capital New Central Parking Meters - Newcastle 19,800 Total Committed: 19,800 Total Committments to Development Charges Reserve Funds 13,814,649 43 m Clarington Finance Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 28, 2018 Report Number: FND-009-18 Resolution: File Number: By-law Number: Report Subject: 2017 Annual Statement for Cash in Lieu of Parkland Reserve Fund Recommendation: That Report FND-009-18 be received for information. 135 Municipality of Clarington Report FND-009-18 Report Overview Page 2 This report complies with amendments to the Planning Act R.S.O. 1990 c.P.13 which became effective in 2016. The Smart Growth for Our Communities Act 2015 (Bill 73) now requires reporting on Section 37 (Increased Density) and Section 42 (Conveyance of land for park purposes). This report discloses the annual activity in the Parkland Cash -in -Lieu Reserve Fund for 2017. There is nothing to report for increased density funds at this time. 1. Background 1.1 In accordance with the Planning Act, as amended through Bill 73, The Smart Growth for Our Communities Act, 2015. Section 37 (Increased Density) and Section 42 (Cash -in -lieu of parkland) of the Planning Act requires the Treasurer to provide a financial statement including opening and closing balances to Council relating to cash -in -lieu of parkland monies and increased density funding. This statement must be made available to the public. 2. Section 42 (Conveyance of land for park purposes) 2.1 Under section 42 of the Planning Act, a municipality may require, as a condition of development, that land be conveyed to the municipality for park or other public recreational purposes. In certain circumstances, Council may require a payment in lieu of land dedication, to the value of the land otherwise required to be conveyed. 2.2 These funds must be held in a special account (Reserve Fund), allocated interest and spent only for the acquisition of land to be used for park or other recreational purposes including the erection, improvement or repair of buildings and the acquisition of machinery, particular to park purposes. 2.3 Attachment #1 details the Statement of the Treasurer, in compliance with the Act. 2.4 In 2017, the Municipality realigned its investment holdings between Development Charge and Non -Development Charge Reserve Funds. This resulted in certain investments being moved into the DC Reserve Fund. The accrued interest in 2016 took into account these investments and therefore overstated the interest for this fund in 2016 and understated the interest in the DC Reserve Funds for investments that had not yet matured. In 2017 the interest "expense" is the recognition of the overstatement of interest in the prior years. Going forward interest will be earned on this Reserve Fund at the appropriate rate of return. 3. Section 37 (Increased Density) 3.1 Clarington does not currently have a program set up for Section 37; therefore an annual statement is not required. The Official Plan has a section on "community benefits" (Section 37) but Clarington does not have a market that would make this provision useful 136 Municipality of Clarington Page 3 Report FND-009-18 at this time. The Official Plan provision is in place to allow Clarington to consider this opportunity in the future. As a result, there is no Statement of the Treasurer required. 4. Concurrence Not Applicable 5. Conclusion It is respectfully recommended that this report, as required by Section 42 of The Planning Act, R.S.O., 1990, c.P. 13, as a result of the changes made to the Planning Act in accordance with The Smart Growth for Our Communities Act be received for information and be made available to the public by posting on the Municipality's website. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by. Reviewed by: Nancy Tayjor,4BA,. CPA, CA, Andrew C. Allison, B. Comm, LLB Director of Finance/Treasurer CAO Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2604 or ntaylor@clarington.net There are no interested parties to be notified of Council's decision. Attachments: Attachment 1: Cash -in -lieu of Parkland Reserve Fund 137 Attachment 1 to Report FND-009-18 Municipality of Clarington Cash -in -lieu of Parkland Reserve Fund For the Year Ended December 31, 2017 138 Parkland R/F (504) Balance as of December 31, 2016 (1,168,947) Plus: Cash -in -lieu Collected in 2017 2017 Reserve Fund Interest (1,029,398) 148 Subtotal (1,029,250) Closing Balance as of December 31, 2017 (2,198,198) Committed Amounts from Prior Years - Available at December 31, 2017 (2,198,198) 138 Clarington Finance Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 28, 2018 Report Number: FND-010-18 Resolution: File Number: By-law Number: Report Subject: Financial Update as at March 31, 2018 Recommendation: That Report FND-010-18 be received for information. 139 Municipality of Clarington Report FND-010-18 Report Overview Page 2 The purpose of this report is to update Council on the overall budget variances as of March 31, 2018 as well as other financial indicators such as taxes receivable, reserve fund investments, debt and development charges collected. 1. Background The financial update report has been designed to focus on overall budget variance. 2. First Quarter of 2018 Financial Results 2.1 Attachment 1, Summary of Operating Expenditures and Revenues, compares the Municipality's budget to actual posted expenditures as of March 31, 2018. This statement reflects the Municipality's operating budget only and excludes the year to date financial activities of the library, museum, BIAS and consolidated hall boards. Year to date expenditures as of March 31, 2018 totalled $20,541,570 which represents 97.7% of the first quarter budget. Year to date revenues totalled $33,863,725 which represents 103.8% of the first quarter budget. 2.2 Attachment 1 is intended to provide an indication of the status of the Municipality's operating accounts compared to the approved budget as of March 31, 2018. Many departments are affected by high levels of activities during specific times of the year. For example, activities such as ice rentals and winter control have more seasonal trends whereas the timing of the Legal and Planning revenues fluctuate from year to year. To best capture the trends, the budget is allocated monthly based on the prior year's actual monthly distribution. In cases where there is no prior year history easily obtainable, the monthly allocation is divided equally over the twelve months. However, there are still variations from year to year. Due to these timing differences and with only three months of activity, this statement cannot be used in isolation, nor can it be easily extrapolated to predict the whole year's activities. Monthly trial balances are sent to each department for regular review. Revenues and expenditures that have a variance either above or below budget that are noteworthy are discussed in this report. 2.3 The Non -departmental Accounts are in line with the first quarter 2018 budget. Accessibility grants totaling $73,400 from the Federal government are unbudgeted and are included in other revenue. In the first quarter, contributions includes the significant donation from Toyota for the trail extension. 2.4 Engineering department net expenditures are below budget with a positive position of $242,420. This can be attributed to the exceptional high building permit revenues. As of March 31, 2018 building permit revenues were at $1,472,789 or 95.9% of the total 2018 budget. A large number of permits were submitted December 23, 2017 due to the change in the building code for the electric vehicle charging requirements for new build homes. These permits were processed the first weeks of January 2018 driving the 140 Municipality of Clarington Page 3 Report FND-010-18 permit revenues to over one million in January alone. Building permit revenues may be lower over the coming months when compared to previous years. 2.5 Operations net expenditures are at 10 5. 1 % of the first quarter budget. Winter control costs are higher than budgeted in the first quarter. This is due to an unusual winter season and the timing of purchases of salt and sand. This is mitigated by lower costs in other areas due to the timing of other work activities. 2.6 Community Services net expenditures are at 112.2% of the first quarter budget. Overall revenues are below budget at 70.4% as of March 31, 2018. Facility revenues are comparable to the previous year. Aquatic, fitness and program revenue are lower as of March 31 when compared to the previous year. This can be attributed to a change in how transactions are posted in the new ACTIVE system. The expenditures being under budget at the end of the first quarter at 89.7% which can be attributed to timing differences from year to year. Over the year there will be a more complete picture of the revenues. This will provide a fair year to year comparison for future years. 2.7 Attachment 2, Continuity of Taxes Receivable as of March 31, 2018 provides the status of the taxes billed and collected by the Municipality during the first quarter of 2018. A total of $41,920,222 in interim tax bills were issued to Clarington property owners in this period. Note that the current year taxes receivable are in a credit position as it also includes the taxes prepaid for the April 2018 installment. This includes pre -authorized monthly payments collected in advance as well as mortgage companies paying both the February and April installments together in February. The net balance of {$3,641,505} is 0.5% lower than the same period in 2017. The increased participation of the PAP program, both residential and non-residential has contributed to the current position. 2.8 Attachment 3, Investments Outstanding as of March 31, 2018 provides the status of the Municipality's general, capital and reserve fund investment holdings at the end of the first quarter of 2018. The Municipality as of March 31, 2018 holds $30,240,500 in general fund investments, $0 in capital fund investments, $34,633,348 in reserve fund investments (which include Strategic Capital reserve funds) and $28,660,878 in Development Charge reserve fund investments. Investments held in the Municipality's portfolio are assessed on an ongoing basis to ensure they meet the requirements of section 418 of the Ontario Municipal Act, Ontario Regulation 438197 and Clarington's own investment policy. Investments of the Municipality are very conservative in nature and only high quality investments are chosen as per the current policy. 2.9 Attachment 4, Debenture Repayment Schedule provides the status of the Municipality's long term debt obligations as of January 1, 2018. The Municipality has $17,065,755 in outstanding debt as of January 1, 2018. The debentures for the LED street light conversion project will be dependent on the outcome of RFP 2018-1. This debenture and those for the parking lots have not yet been issued by the Region so the associated repayment plans are estimates. These new debentures will not be issued until later in 2018 therefore there will be no payments due in 2018. In 2018, the debt repayment obligations as per the current debt are $3,403,277. The annual principal and interest 141 Municipality of Clarington Page 4 Report FND-010-18 payments required to service these liabilities continue to be well within the annual debt repayment limits prescribed by the Ministry of Municipal Affairs and Housing. 2.10 Attachment 5, Municipal Development Charges as of March 31, 2018 provides the Municipal Development Charges collected separated into residential and non- residential. As of March 31, 2018 Residential Municipal Development Charges collected are $4,394,979. In the 2015 development Charges Background Study, it was forecasted that the Municipality would be collecting approximately 786 units in total for 2018 or about 196 units per quarter. At the end of March 2018, there were 263. Compared to the same period the previous year there was an 88.7% increase in development charges collected and an 81.4% increase in the number of units. 2.11 As of March 31, 2018, there have been no non-residential development charges collected. Note that non-residential charges are based on the area in square meters rather than per building unit cost. The timing and amount of non-residential development charges varies quarter to quarter and year to year. 2.12 In the 2015 Development Charges By-law 2015-035, there are a number of incentives to encourage development in Clarington. There were no new incentives given in the first quarter and the totals remain the same as the previous report. Since 2015, a total of $902,453 in incentives have been given. 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the first quarter of 2018 financial update report be received for information. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Nancy Taylor, BBA, CPA, CA, Director of Finance/Treasurer Reviewed by: Z419WA� Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Catherine Carr, Manager of Internal Audit, 905-623-3379 ext 2606 or ccarr@clarington.net 142 Municipality of Clarington Page 5 Report FND-010-18 There are no interested parties to be notified of Council's decision. Attachments: Attachment 1 — Summary of Operating Revenues and Expenses Attachment 2 — Continuity of Taxes Receivable Attachment 3 — Investments Outstanding Attachment 4 — Debenture Repayment Schedule Attachment 5 — Municipal Development Charges 143 The Municipality of Clarington Attachment 1 Summary of Operating Expenditures and Revenues for the Three Months Ending March 31, 2018 to Report FND-010-18 2018 Qtr 1 Budget YTD 2018 Qtr 1 Actual YTD 2018 Qtr 1 Unexpended ($) 2018 Qtr 1 % Expended 2017 Qtr 1 Budgeted YTD 2017 Qtr 1 Actual YTD 2017 Qtr 1 Unexpenden d ($) 2018 Total Budget 2018 % of budget spent 05 Non -departmental Accounts Municipal Taxation (29,336,014) (80,890) (29,317,181) (171,140) (18,833) 90,250 _ 99.9% 211.6% (27,816,631) (81,898) 0 (27,884,000) (116,439) (128,296) 67,369 34,541 128,296 (62,634,835) (1,851,538) (5,762,273) 46.8% 9.2% 7.2% Other Revenue Contributions 0 (415,309) 415,309 Revenue/Taxation/Contributions (29,416,904) (29,903,630) 486,726 101.7% (27,898,529) (28,128,735) 230,206 (70,248,646) 42.6% 0 211,820 0 211,820 0 0 100.0% 0 199,200 0 199,200 0 0 (211,820) 211,820 0.0% 100.0% 59 BIA Taxation BIA Taxes BIA Payments Net Expenditures 211,820 211,820 0 100.0% 199,200 199,200 0 0 10 Mayor and Council Net Expenditures 227,340 217,573 9,767 95.7% 203,014 188,075 14,939 920,932 23.6% (43,889) 721,557 (154,507) 763,868 110,618 (42,311) (165,500) 2,100,193 31.8% 34.7% 13 Administrator's Office Revenue/Recoveries (96,766) (52,689) (44,077) 54.4% 747,345 728,183 19,162 97.4% Expenditures Net Expenditures 650,579 675,494 (24,915) 103.8% 677,668 609,361 68,307 1,934,693 34.9% (21,252) 120,062 (21,993) 78,668 741 41,394 103.5% 65.5% (6,708) 99,593 (35,848) 102,844 29,140 (3,251) (170,000) 546,792 12.9% 14.4% 14 Legal Administration Revenue/Recoveries Expenditures Net Expenditures 98,810 56,675 42,135 57.4% 92,885 66,996 25,889 376,792 15.0% 0 1,024,373 (151) 969,302 151 55,071 94.6% (19) 897,143 0 924,813 (19) (27,670) (8,000) 4,720,273 1.9% 20.5% 16 Corporate Services Revenue/Recoveries Expenditures Net Expenditures 1,024,373 969,151 55,222 94.6% 897,124 924,813 (27,689) 4,712,273 20.6% (119,608) 675,283 (182,799) 691,493 63,191 (16,210) (684,900) 3,740,364 30.2% 19.4% 19 Clerk's Revenue/Recoveries (150,450) (206,561) 56,111 137.3% Expenditures 774,928 726,423 481505 93.7% Net Expenditures 624,478 519,862 104,616 83.2% 555,675 508,694 46,981 3,055,464 17.0% (331,231) 588,975 57,719 (336,290) 563,465 147,447 5,059 25,510 (89,728) (1,502,000) 2,616,900 2,858,637 21.9% 22.0% 5.7% 21 Finance & Unclassified Administration Revenue/Recoveries (320,235) (329,295) 9,060 102.8% Operating Expenditures 619,308 574,709 44,599 92.8% Unclassified Admintration 183,317 164,085 19,232 89.5% Expenditures 802,625 738,794 63,831 92.0% 646,694 710,912 (64,218) 5,475,537 13.5% Net Expenditures 482,390 409,499 72,891 84.9% 315,463 374,622 (59,159) 3,973,537 10.3% 144 The Municipality of Clarington Attachment 1 Summary of Operating Expenditures and Revenues for the Three Months Ending March 31, 2018 to Report FND-010-18 2018 Qtr 1 2018 Qtr 1 2018 Qtr 1 2018 Qtr 1 Unexpended % Budget YTD Actual YTD ($) Expended 2017 Qtr 1 2017 Qtr 1 2017 Qtr 1 Unexpenden Budgeted YTD Actual YTD d ($) 2018 % of 2018 Total budget Budget spent (82,214) (126,580) 44,366 154.0% 2,765,668 2,684,571 81,097 97.1% (4,630) (294,989) 290,359 2,687,470 2,677,537 9,933 (110,000) 115.1% 12,362,786 21.7% 28 Emergency Services - Fire Revenue/Recoveries Expenditures Net Expenditures 2,683,454 2,557,991 125,463 95.3% 2,682,840 2,382,548 300,292 12,252,786 20.9% (563,836) (519,317) (44,519) 450,792 451,137 (345) 856,617 921,899 (65,282) (1,605,532) 96.3% 538,773 85.2% 7,448,843 11.3% 32 Engineering Services Revenue/Recoveries (244,892) (1,546,404) 1,301,512 631.5% Debenture Payment 458,726 459,110 (384) 100.1% Operating Expenditures 886,741 844,874 41,867 95.3% Expenditures 1,345,467 1,303,984 41,483 96.9% 1,307,409 1,373,036 (65,627) 7,987,616 16.3% Net Expenditures 1,100,575 242,420 1,342,995 22.0% 743,573 853,719 110,146 6,382,084 3.8% (52,482) (79,598) 27,116 2,867,103 3,670,239 (803,136) 517,490 220,752 296,738 (672,423) 9.2% 18,116,278 22.0% 1,667,046 42.1% 36 Operations Revenue/Recoveries (57,193) (62,073) 4,880 108.5% Operating Expenditures 3,490,885 3,991,560 (500,675) 114.3% Fleet & Debenture Payments 973,384 702,586 270,798 72.2% Expenditures 4,464,269 4,694,146 (229,877) 105.1% 3,384,593 3,890,991 (506,398) 19,783,324 23.7% Net Expenditures 4,407,076 4,632,073 224,997 105.1% 3,332,111 3,811,393 479,282 19,110,901 24.2% (1,841,625) (2,025,196) 183,571 2,381,992 2,286,281 95,711 3,030,595 2,966,414 64,181 9,500 9,500 0 (5,104,866) 28.6% 12,556,918 19.4% 2,115,485 94.8% 95,000 16.7% 42 Community Services Revenue/Recoveries (2,075,641) (1,461,752) (613,889) 70.4% Operating Expenditures 2,708,328 2,430,612 277,716 89.7% Debenture Payments 2,016,355 2,004,560 111795 99.4% 15,820 15,820 0 100.0% Annual Grants & Sponsorships Expenditures 4,740,503 4,450,992 289,511 93.9% 5,422,087 5,262,195 159,892 14,767,403 30.1% Net Expenditures 2,664,862 2,989,240 (324,378) 112.2% 3,580,462 3,236,999 343,463 9,662,537 30.9% (103,232) (445,307) 342,075 815,987 776,068 39,919 i- (702,300) 21.7% 4,378,036 17.7% 50 Planning Services Revenue/Recoveries (173,901) (152,597) (21,304) 87.7% 829,482 773,019 56,463 93.2% Expenditures Net Expenditures 655,581 620,422 35,159 94.6% 712,755 330,761 381,994 3,675,736 16.9% Boards & Agencies 2,964,858 2,964,095 763 100.0% 2,978,238 2,978,145 93 4,190,911 70.7% (30,965,789) (32,202,586) 1,236,797 20,038,268 20,539,177 500,909 t (81,185,987) 41.7% 81,185,987 25.3% Total Operating: Revenue/Recoveries (32,639,448) (33,863,725) 1,224,277 103.8% Expenditures 21,018,740 20,541,570 477,170 97.7% Net Difference (11,620,709) (13,322,155) 1,701,447 114.6% 10,927 521 11,663,409 735,888 1 0 145 CORPORATION OF THE MUNICIPALITY OF CLARINGTON Attachment 2 to Continuity of Taxes Receivable Report FND-010-18 for the First Quarter of the Year 2018 Beginning Balance Interest Payments & Receivable Added Taxes Billed Balance Adjustments March 2018 March 2017 December 31, 2017 ** Current Year Taxes 5,631,465 41,920,222 47,551,688 (56,674,911) (9,123,223) (8,983,459) Penalty and Interest 201,508 104,729 306,237 (285,275) 20,962 19,690 First Prior Year Taxes 1,852,079 - 1,852,079 1,878,428 3,730,506 3,527,747 Penalty and Interest 133,562 123,770 257,331 (59,373) 197,958 197,533 Second Prior Year Taxes 493,624 - 493,624 600,803 1,094,427 1,135,271 Penalty and Interest 48,212 32,625 80,837 25,628 106,465 119,358 Third and Prior Years Taxes 53,421 - 53,421 232,880 286,301 320,423 Penalty and Interest 13,405 7,319 20,724 24,375 45,098 40,273 Sub -total 8,427,275 268,442 41,920,222 50,615,940 (54,257,445) (3,641,505) (3,623,164) Prepaid Taxes (5,245,630) Total 3,181,645 268,442 41,920,222 50,615,940 (54,257,445) (3,641,505) (3,623,164) ** These figures include refunds, write-off, 357's etc. Also included is the opening year transaction to roll the years forward. For example, current year receivables in December 2017 are now prior year receivables as of March 2018. Note 1: 2018 Interim Instalment months: February and April. 146 Attachment 3 to Municipality of Clarington Report FND-010-18 Investments Outstanding As at March 31, 2018 General Fund One Fund High Interest Savings Account NR I 17 -Sea -16 30.240.500.63 n/a 30.240.500.63 General fund total' 30.240.500.63 30.240.500.63 Non -development Charge Funds (including Strategic Capital) BNS GIC H Purchase 1,000,000.00 Interest Maturity Maturity Issuer Type Rating Date Cost Rate date Amount General Fund One Fund High Interest Savings Account NR I 17 -Sea -16 30.240.500.63 n/a 30.240.500.63 General fund total' 30.240.500.63 30.240.500.63 Non -development Charge Funds (including Strategic Capital) BNS GIC H 02 -May -1 7 1,000,000.00 1.05% 02 -May -18 1,010,500.00 HSBC GIC H 13 -May -1 3 321,079.00 2.25% 14 -May -1 8 358,862.84 BNS GIC H 03 -Jun -13 1,499,069.00 2.30% 03 -Jun -18 1,679,576.51 Tangerine GIC HM 10 -Au -15 672,368.00 1.60% 10 -Aug -18 705,160.80 BMO GIC H 30 -Sep -1 3 1,174,214.00 2.90% 01 -Oct -18 1,354,748.00 Prov NB coupons H 27 -Jun -13 248,068.78 2.59% 03 -Dec -18 285,071.00 RBC GIC H 11 -Mar -14 1,084,844.00 2.50% 11 -Mar -19 1,227,401.41 RBC GIC H 17 -Mar -14 1,000,000.00 2.50% 18 -Mar -19 1,131,408.21 Tangerine GIC H 02 -May -14 1,000,000.00 2.60% 02 -May -19 1,139,019.14 BMO GIC H 17 -Aug -14 830,000.00 2.41% 19 -Aug -19 935,015.04 BNS GIC H 12 -Sep -14 1,037,127.00 2.46% 12 -Sep -19 1,171,126.20 Manulife Bank GIC HM 23 -Sep -14 789,343.56 2.50% 22 -Sep -19 893,069.79 Tangerine GIC H 02 -Dec -14 1,191,382.00 2.56% 02 -Dec -19 1,351,889.19 Tangerine GIC H 18 -Dec -14 1,045,809.00 2.56% 18 -Dec -19 1,186,704.08 (B) Attachment 3 to Municipality of Clarington Report FND-010-18 Investments Outstanding As at March 31, 2018 Issuer Type Rating Purchase Date Cost Interest Rate Maturity date Maturity Amount BNS GIC H 01 -Jun -15 1,500,632.00 2.10% 01 -Jun -20 1,664,956.59 RBC GIC H 11 -Aug -1 5 1,741,656.00 1.95% 11 -Au -20 1,918,220.51 BNS GIC H 28 -Sep -1 5 708,582.00 2.10% 29 -Sep -20 786,174.27 BMO GIC H 15 -Oct -15 621,864.00 2.15% 15 -Oct -20 691,651.42 BNS GIC H 10 -Dec -15 1,500,000.00 2.32% 10 -Dec -20 1,682,263.09 BNS GIC H 10 -Dec -15 1,976,951.00 2.32% 10 -Dec -20 2,220,381.86 HSBC GIC H 18 -Dec -15 1,182,689.00 2.25% 18 -Dec -20 1,321,865.11 HSBC GIC H 29 -Mar -16 195,399.00 2.18% 29 -Mar -21 217,646.57 HSBC GIC H 02 -May -16 1,001,980.00 2.15% 03 -May -21 1,114,256.16 BMO GIC H 05 -Oct -16 1,812,000.00 1.70% 05 -Oct -21 1,971,346.46 RBC GIC H 21 -Dec -16 181,765.00 1.80% 21 -Dec -21 198,723.46 BNS GIC HM 21 -Dec -16 2,544,990.00 2.00% 21 -Dec -21 2,809,874.60 RBC GIC H 30 -Mar -17 2,000,000.00 1.80% 30 -Mar -22 2,186,597.69 RBC GIC H 31 -Mar -17 1,183,651.00 1.80% 31 -Mar -22 1,294,084.27 National Bank GIC H 12 -Feb -18 2,175,434.00 2.72% 13 -Feb -23 2,488,018.06 National Bank GIC H 26 -Mar -18 1,412,451.00 2.82% 27 -Mar -23 1,623,160.21 Non -development charge total 34,633,348.34 38,618,772. 55 MKO Attachment 3 to Municipality of Clarington Report FND-010-18 Investments Outstanding As at March 31, 2018 Development Charqe Funds One Fund Bond NR Purchase I 4,036,915.78 Interest I Maturity Maturity Issuer Type Rating Date Cost Rate date Amount Development Charqe Funds One Fund Bond NR 08 -Aug -00 4,036,915.78 1.95% n/a 4,036,915.78 One Fund Equity NR 31 -Jan -07 500,000.00 2.20% n/a 500,000.00 RBC GIC H 30 -Jul -13 2,341,277.00 2.60% 30 -Jul -18 2,661,886.92 National Bank GIC HM 20 -Dec -13 1.300.000.00 2.75% 20 -Dec -18 1.488.855.35 BMO GIC H 11 -Aug -1 5 2,000,000.00 1.95% 11 -Au -20 2,202,754.75 BMO GIC H 10 -Dec -15 1,500,000.00 2.20% 10 -Dec -20 1,672,421.48 RBC GIC H 03 -Oct -16 2,000,000.00 1.70% 04 -Oct -21 2,175,879.10 BMO GIC H 03 -Oct -16 1,281,741.00 1.70% 04 -Oct -21 1,394,456.73 BNS RBC GIC GIC H H 21 -Dec -16 1,128,572.00 1.80% 21 -Dec -21 1,233,866.47 12 -Dec -17 297,574.00 1.80% 12 -Dec -22 325,337.31 Prov BC Bond H 11 -Dec -13 2,369,685.75 2.70% 18 -Dec -22 2,425,000.00 BMO HSBC GIC GIC H H 21 -Dec -17 1,337,834.00 1.85% 21 -Dec -22 1,466,247.87 24 -Jan -18 3,000,000.00 2.60% 24 -Jan -23 3,410,814.17 Prov Ontario Bond H 19 -Dec -13 2.403.350.00 2.85% 02 -Jun -23 (B) (B) (C) (C) (A) 2,500,000.00 (A) 780,000.00 (A) Prov Manitoba Bond H 23 -Nov -15 775,928.40 2.45% 02 -Jun -25 BNS Senior Deposit Note H 30 -Oct -17 2,388,000.00 2.68% 02 -Dec -26 2,400,000.00 Development charge total 28,660,877.93 30,674,435.93 Total Investments 93,534,726.90 99,533,709.11 Note that interest is annual compounding with the exception of the following: (A) Bond interest is paid semi-annually (B) Pooled Investment Fund (C) Annual interest 149 (A) Muncipality of Clarington Attachment 4 of Report FND-010-18 NOTE: 2018 Newcastle Library has a balloon payment of $452,000 to be financed from Library Development Charge Reserve Fund, Library Capital RF and tax levy. 150 Debenture Repayment Schedule As of January 1, 2018 Parking Lot LED Street Green Road Rehabilitation Parking Lot Light Indoor Soccer RRC CCD RRC MAC Grade Fire Station #1 Rehabilation Conversion Newcastle Newcastle Year Lacrosse space Improvements Improvements Separation Estimated RRC Estimated Estimated Library Courtice Library Aquatic Total 2018 164,093.85 104,942.45 86,760.21 111,327.96 538,772.66 - - - 558,787.14 78,904.97 1,759,687.50 3,403,276.74 2019 165,174.58 104,831.80 84,141.23 107,967.35 541,802.38 30,005.67 139,995.00 248,850.00 - 78,146.32 1,757,651.34 3,258,565.67 2020 164,755.07 104,715.46 84,010.16 107,799.19 544,416.38 30,005.67 139,995.00 248,825.00 - 78,341.53 1,604,355.98 3,107,219.44 2021 163,863.49 104,593.15 83,946.43 107,717.40 546,559.49 30,005.67 139,995.00 248,825.00 - 78,465.50 1,054,141.30 2,558,112.43 2022 163,542.75 83,964.94 107,741.15 546,559.49 30,005.67 139,995.00 248,825.00 - 78,488.31 1,006,711.96 2,405,834.27 2023 162,800.11 83,859.28 107,605.57 546,276.36 30,005.67 139,995.00 248,825.00 - 78,425.64 1,397,792.63 2024 160,675.42 83,823.08 107,559.13 553,240.30 30,004.67 139,995.00 248,825.00 78,249.84 1,402,372.44 2025+ 668,981.96 858,416.52 2,693,604.53 270,041.98 1,259,955.00 2,239,425.00 546,030.80 8,536,455.79 1,144,905.27 419,082.86 1,259,487.29 1,616,134.27 6,511,231.59 450,075.00 2,099,925.00 3,732,400.00 558,787.14 1,095,052.91 7,182,548.08 26,069,629.41 Principal at 11033,000.00 339,154.57 1,010,000.00 1,296,000.00 5,332,600.00 - - - 529,000.00 931,000.00 6,595,000.00 17,065,754.57 JanuarV 1 2018 Principal at 896,000.00 248,296.31 950,705.28 1,219,914.89 4,958,600.00 353,000.00 1,647,000.00 3,010,000.00 - 871,000.00 5,083,000.00 19,237,516.48 Wanuary 1 2019 Interest Rates 1.35% to 3.35% 5.12% 1.7% to 3.45% 1.7% to 3.45% 1.35% to 3.8% Estimated Estimated Estimated 4.9% to 5.2% 1.15% to 2.8% 4.5% to 4.75% NOTE: 2018 Newcastle Library has a balloon payment of $452,000 to be financed from Library Development Charge Reserve Fund, Library Capital RF and tax levy. 150 Municipality of Clarington RESIDENTIAL Single/Semi- Detached -New construction -Additions Townhouse Apartment TOTAL: Attachment 5 to Report FND-010-18 MUNICIPAL DEVELOPMENT CHARGES January to March YTD Change in DC paid from prior year: Change in DC units from prior year: NON-RESIDENTIAL Commercial Industrial Agricultural Government Institutional TOTAL: 88.7% 81.4% 2018 2018 Municipal Development Charges Municipal Development Charges Paid 2017 Municipal Development Number Municipal Development Number of Charges Paid of Units Charges Paid Units $ 4,394,979.00 263 $ 2,265,834.00 138 $ - - $ 63,765.00 7 $ - - $ - - $ 4,394,979.00 263 $ 2,329,599.00 145 Change in DC paid from prior year: Change in DC units from prior year: NON-RESIDENTIAL Commercial Industrial Agricultural Government Institutional TOTAL: 88.7% 81.4% 2018 2017 Municipal Development Charges Municipal Development Charges Paid Paid $ - $ 243,452.39 $ - $ - $ - $ 243,452.39 Change in DC paid from prior year: -100.0% 151 Municipality of Clarington Municipal Development Charges Incentives As of March 31, 2018 Under By-law 2015-035 Date Property RPcirlPnfial Jan -16 105 Queen Street, Bowmanville Dec -17 109 King Avenue East, Newcastle Non -Residential Attachment 5 to Report FND-010-18 Value Incentive 413,822.26 Mid -Rise Residential 157,840.00 Revitalization Mixed Used Residential Incentives to Date $ 571,662.26 Jul -15 222 King Street East, Bowmanville Oct -15 21 King Avenue East, Newcastle Feb -16 222 Baseline Road East, Bowmanville Feb -16 28 King Avenue East, Newcastle Apr -16 70 Mearns Court, Bowmanville Oct -16 2323 Highway 2, Bowmanville Oct -16 70 Mearns Court, Bowmanville Feb -17 48 Britton Court, Bowmanville May -17 5314 Main Street, Orono Jun -17 1726 Baseline Road, Courtice Oct -17 220 Lake Road, Bowmanville Dec -17 109 King Avenue East, Newcastle 110,671.30 Medical Exemption 3,636.08 Revitalization Small Business 13,279.78 Existing Industrial Development 937.96 Revitalization Small Business 1,470.67 Existing Industrial Development 15,985.00 Conversion Residential to Commercial 8,232.17 Existing Industrial Development 24,676.61 New Industrial Development 974.18 Revitalization Small Business 10,190.86 New Industrial Development 67,850.25 New Industrial Development 72,886.25 Revitalization Mixed Use Non -Residential Incentives to Date $ 330,791.11 Total Value of Incentives to Date $ 902,453.37 152 Clarington 5 ' k REPORT If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 28, 2018 Report Number: CAO -005-18 Resolution: File Number: By-law Number: Report Subject: Veridian and Whitby Hydro Merger Recommendations: That Report CAO -005-18 be received; and 2. That Council pass the by-law attached to this Report (Attachment 1) in order to approve the proposed amalgamations between (1) Veridian Corporation and Whitby Hydro Energy Corporation, and (2) Veridian Connections Inc. and Whitby Hydro Electric Corporation. 153 Municipality of Clarington Resort CAO -005-18 Report Overview Paae 2 This report is intended to inform Council in relation to the proposed merger of Veridian Corporation and Whitby Hydro Energy Corporation. It is staff's recommendation that the merger be approved by Clarington Council. 1. Background 1.1 In late 2015, Veridian Corporation, Oshawa Power and Utilities Corporation and Whitby Hydro Energy Corporation began discussions to identify the potential benefits of a merger that would create value for all shareholders and customers, as well as position the combined entity for the future. 1.2 On March 1, 2017, the parties jointly announced that Oshawa PUC had amicably withdrawn from future merger discussions and only Veridian and Whitby Hydro would proceed to the next stages of a proposed merger. 1.3 Over the next 14 months, both utility companies, their Boards, management teams, steering committees, consultants, accounting firms and lawyers have worked through the details of the proposed merger with the five shareholder municipalities (represented by their CAOs, Treasurers, consultants and lawyers). As could be expected with a merger of this magnitude, complexity and varying opinions and positions, the negotiated agreements (merger participation agreement and shareholders' agreement) are a combination of good business and legal practices that are intended to increase benefits to customers and shareholders. 1.4 On January 15, 2018, representatives from Veridian made a confidential verbal presentation to Council regarding the proposed merger. Attachment 2 to this Report is a copy of a letter dated January 11, 2018 from the Chair of Veridian Corporation that sets out some of the rationale in support of the proposed merger. 1.5 On April 16, 2018, representatives from Veridian appeared before General Government Committee and presented an overview the proposed merger. A copy of their "Presentation to Municipal Shareholders" is attached to this Report (Attachment 3). 2. Discussion Disclosure 2.1 In an undated letter (received May 3, 2018) from Michael Angemeer, President and CEO of Veridian Corporation, and John Sanderson, President and CEO of Whitby Hydro Energy Corporation, the utilities indicated that while they recognize the shareholder municipalities' interest in maintaining openness and transparency, some information relating to the proposed merger must be protected from disclosure and discussion in open public meetings "until such time as the bases and criteria ... for 154 Municipality of Clarington Report CAO -005-18 Page 3 confidential treatment are no longer applicable". A copy of this letter, which sets out the legal basis for the request, is attached to this Report (Attachment 4). 2.2 Given the Municipality's legal obligation to maintain the confidentiality of some merger- related records, the following documents are provided to Council in confidence: x Opinion Memorandum dated May 3, 2018 from Aird & Berlis LLP respecting the Municipality's disclosure rights and obligations for merger-related records (Attachment 5) x Fairness Opinion prepared by Grant Thornton dated November 10, 2017 (Attachment 6) x Independent Assessment of Project Synergies prepared by Navigant dated August 28, 2017 (Attachment 7) x Business Case dated November 2017 (Attachment 8) x Peer Review Summary Report prepared by Deloitte LLP dated April 9, 2018 (Attachment 9) x Proposed Merger Participation Agreement dated May 18, 2018 (Attachment 10) x Proposed Shareholders' Agreement dated May 18, 2018 (Attachment 11) x Letter from Michael Angemeer dated May 18, 2018 setting out the 5 year EBITDA (Earnings Before Interest, Tax, Depreciation and Amortization) on Veridian's non- regulated businesses which Michael Angemeer undertook to provide to Council at the April 16, 2018 GGC meeting (Attachment 12) Business Case 2.3 There are 3 main financial benefits which will result from this merger: x Customers - rate stability and modest savings in distribution rates x Merged company - greater scale and efficiency to be able to invest in innovative energy services x Municipal shareholders - increased annual revenues 155 Municipality of Clarington Resort CAO -005-18 2.4 Expected revenue for Clarington is as follows: Revenue Type Merged I Standalone (Annual verage over 7 7 years Dividends $1.06M $0.74M Promissory Note Interest $0.25M $0.31 M Total 1 $1.31 M $1.05M Paae 4 2.5 It is forecasted that Clarington, on average over the next 17 years, will receive an additional $260,000 per year. Business Case Peer Review 2.6 Veridian's presentation to GGC on April 16, 2018 made reference to the fact that all Veridian shareholders (Pickering, Ajax, Belleville and Clarington) had engaged an independent firm "to prepare a Peer Review Report on the entire merger process to date." The firm was Deloitte LLP and it produced a Peer Review Summary Report dated April 9, 2018 (Attachment 9 — Confidential). 2.7 The shareholders were seeking a review of all aspects and assumptions in the business case supporting the proposed merger and an opinion on whether the business case presented a commercially reasonable basis for the shareholders to move forward with the merger. Deloitte's Peer Review included a review of the reasonableness of the assumptions, analysis and conclusions of the business case, benchmarking, and scenario sensitivity to determine impact on shareholders, ratepayers, and the new merged companies. It included recommendations in a number of areas of interest to Veridian shareholders. These recommendations factored into the negotiations of the Merger Participation Agreement and the Shareholder Agreement. 2.8 The key components reviewed were: x Dividend Policy x Affco (non-regulated) dividend strategy x Closing Adjustments x Promissory Notes Interest Rate Reset x Framework for Affco (non-regulated) Investments 2.9 The Peer Review indicated that relative to a standalone scenario, overall the proposed merger would result in risk mitigation and post -merger costs savings that would benefit shareholders and ratepayers. Deloitte therefore generally supported moving forward with the proposed merger. 156 Municipality of Clarington Report CAO -005-18 Page 5 2.10 Using the information provided in the Peer Review, amendments were made to the legal agreements to address several matters including the following: x Higher dividend payout ratio to maximize shareholder dividends/cash returns without impeding the business of the merged company. x Establishment of a non-regulated dividend policy. x Determination of a closing adjustment mechanism. x Clarity and principles regarding the overall process of non-regulated business investments, including transparency on identification and feasibility of investments, governance process and delegation of authority. x Revision of promissory note provisions to provide maximum liquidity by allowing any shareholder to independently redeem their promissory notes, with reasonable notice, in whole or in part. Legal Agreements (a) Merger Participation Agreement 2.11 The Merger Participation Agreement (MPA) sets out the basis on which the parties agree to merge Veridian and Whitby Hydro and their respective regulated local distribution companies (LDCs) to form a merged LDC (Merged LDCCo). 2.12 The current Veridian and Whitby Hydro shareholders will be signatories to the MPA, along with Veridian, Whitby Hydro and the LDCs. The terms of the MPA are outlined in more detail in Attachment 13 to this Report. Key provisions include: x Shareholdings — Clarington will own 9.25% of the shareholdings in the merged holding corporation (Merged HoldCo). Equity ownership levels are agreed and will not be adjusted at closing. x Representations and Warranties —The representations and warranties provided by each municipality are restricted to fundamental matters such as valid existence and proper authorization. The municipalities backstop the representations and warranties provided by their respective utility by providing an indemnity for breach, but subject to a deductible and cap on liability. x Closing Conditions — Among other things, conditions to close include approval by the Ontario Energy Board (OEB) and the delivery of a shareholders' agreement, in the form attached to the MPA, executed by all of the shareholders. 2.13 MPA is substantially in its final form other than the dollar amounts for adjustment items and some of the schedules. 157 Municipality of Clarington Report CAO -005-18 Page 6 (b) Shareholders' Agreement 2.14 The current Veridian and Whitby Hydro shareholders will be signatories to the Shareholders' Agreement (SA), along with Merged HoldCo and Merged LDCCo. The terms of the SA are outlined in more detail in Attachment 13 to this Report. Key provisions include: x Shareholder Approvals — Certain significant matters require the special approval of shareholders holding 2/3 of outstanding shares. The breadth of items that must be returned to the shareholders for approval is wider than under Veridian current arrangements. Exceptions requiring approval of 2/3 of shares PLUS 4 out of 5 in number of shareholders: * No shareholder may amend its promissory note without the agreement of all of the other shareholders, except if any proposed amendment is in the context of a proposed amalgamation or consolidation; and * Any amendment to the SA. x Governance — The Merged Holdco board will consist of 11 directors, 5 of whom will be the shareholders' Mayors (or designates). The remaining 6 will be independent directors. The boards of Merged LDCCo and the affiliates will consist of independent directors. x Governance Review — The SA provides that a governance review will take place 3 years following closing, and every 4 years thereafter. The review will include consideration of, but not require, moving to a fully independent board for Merged HoldCo. x Dividend Policy Principles — Dividend policy principles form an integral part of the SA and cannot be changed except with the special shareholder approval described above. The principles specify a target dividend, but the board retains discretion to determine specific dividend amounts subject to certain factors such as financial ratios and debt obligations. The dividend policy principles include covenants that protect future dividend payments. x Promissory Notes — The form of note is an integral part of the SA and cannot be changed except with the special shareholder approval described above. Interest rates are set for a ten-year period at the deemed long-term interest rate prescribed by the OEB in its most recent cost of capital parameter update. On the tenth anniversary, the annual interest rate will be adjusted to such OEB deemed long term rate in effect at that time, and then adjusted to such rate in effect at the earlier of the 5 year anniversary or the date on which Merged LDCCo files a cost of service application. Municipal shareholders have the option of demanding repayment of the notes at any time if higher rates of return are available on other investments. 158 Municipality of Clarington Report CAO -005-18 Page 7 x Liquidity Provisions — The SA includes a right of first refusal, but such rights cannot be acted on during the 18 month period following closing. 2.15 Perhaps the most significant issue that had to be negotiated in the SA was the dividend ratio. The agreed upon ratio of 52.5% is a level of target dividend that still allows re- investment into the affiliates for additional future growth and maintains stability over electricity distribution rates. Conversely, a higher dividend rate would decrease the re- investment and associated opportunity for growth, as well as place upwards pressure on electricity distribution rates. The management and boards of both Veridian and Whitby Hydro believe there is a significant opportunity for the merged company to provide services to their customers through the affiliate businesses in addition to the regulated LDC. The regulated nature of the distribution business provides a steady stream of cashflows to both entities' shareholders. However, regulated returns have begun to slip slightly over the last few years and there is less of an opportunity for growth in those cashflows. The goal of the non-regulated investments would be to grow the invested capital such that the dividends from these investments could one day exceed those from the distribution business. The targeted ratio is a projected higher rate than compared to a "no -merge" scenario and is in the market range of dividend rates for LDCs. In the broader context, the dividend target for the first 3 years of the merged company's operation is an absolute dollar target, following which 52.5% takes effect. Considering this over a 10 year period means that the annual dividend rate for the first ten years may actually average over 60%. 2.16 At the April 16, 2018 GGC, Veridian was asked whether the SA would be amended to remove the requirement for unanimous shareholder approval of a future merger if the promissory notes had to change. This issue has been addressed in the manner described above (promissory notes may be amended without the agreement of all other shareholders if it is done as part of a proposed amalgamation or consolidation). 2.17 All parties have agreed to the current wording in the SA. 3. Concurrence 3.1 This Report has been reviewed by the Municipal Solicitor, Director of Finance and Director of Corporate Services who concur with the recommendations. 4. Conclusion 4.1 There has been a rigorous analysis of all aspects of the proposed merger that has involved both utility companies, their Boards, management teams, steering committees, consultants, accounting firms and lawyers, as well as representatives (CAOs, Treasurers, consultants and lawyers) of all five shareholder municipalities. All of this analysis suggests that the merger of Veridian and Whitby Hydra will provide significant benefits to the customers and shareholders of both entities. Staff therefore support proceeding with the proposed merger. 159 Municipality of Clarington Report CAO -005-18 Page 8 4.2 It is therefore respectfully recommended that Council pass the by-law attached to this Report (Attachment 1). 4.3 If the Boards of both utilities and the Councils of all 5 shareholder municipalities approve the proposed merger, the MPA will be executed, a MAAD (Mergers, Acquisitions, Amalgamations and Divestitures) application will be made to the Ontario Energy Board and, if approved, the amalgamation will proceed. 5. Strategic Plan Application 5.1 Not applicable. Submitted by: Andrew C. Allison, B. Comm, LL.B, CAO Staff Contact: Andrew Allison, CAO, aallison@clarington.net Interested parties to be notified of Council's decision: Michael Angemeer, Veridian Corporation John Sanderson, Whitby Hydro Energy Corporation Troy MacDonald, Grant Thornton LLP Ron Clark, Aird & Berlis LLP Bernadette Corpuz, Borden Ladner Gervais LLP Clerk, City of Pickering Clerk, Town of Ajax Clerk, City of Belleville Clerk, Town of Whitby Attachments: Attachment 1 - Proposed By-law approving the mergers Attachment 2 - Letter dated January 11, 2018 from the Chair of Veridian Corporation Attachment 3 - Presentation to Municipal Shareholders dated March 2018 Attachment 4 - Undated letter from Michael Angemeer and John Sanderson Attachment 5 - Disclosure Opinion from Aird & Berlis LLP dated May 3, 2018 (Confidential) Attachment 6 - Grant Thornton Fairness Opinion dated November 10, 2017 (Confidential) Attachment 7 - Navigant Independent Assessment of Project Synergies dated August 28, 2017 (Confidential) Attachment 8 - Business Case dated November 2017 (Confidential) Attachment 9 - Deloitte LLP Peer Review Summary Report dated April 9, 2018 (Confidential) 160 Municipality of Clarington Resort CAO -005-18 Paae 9 Attachment 10 - Merger Participation Agreement dated May 18, 2018 (Confidential) Attachment 11 - Shareholders Agreement dated May 18, 2018 (Confidential) Attachment 12 - Letter from Michael Angemeer dated May 18, 2018 (Confidential) Attachment 13 - Summary of Legal Agreements 161 Attachment 1 to Municipality of Clarington Report CAO -005-18 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2018- A by-law respecting the Amalgamations Between (1) Veridian Corporation and Whitby Hydro Energy Corporation, and (2) Veridian Connections Inc. and Whitby Hydro Electric Corporation WHEREAS The Corporation of the Municipality of Clarington (the "Municipality") is a shareholder of Veridian Corporation ("Veridian Holdco"); AND WHEREAS Veridian Holdco is the sole shareholder of Veridian Connections Inc. ("Veridian LDC"); AND WHEREAS Veridian Holdco and Whitby Hydro Energy Corporation ("Whitby Holdco") intend to amalgamate (the "Holdco Amalgamation") pursuant to section 174 of the Business Corporations Act (Ontario) (the "OBCA") to form an amalgamated entity ("Merged Holdco"); AND WHEREAS subsequent to the Holdco Amalgamation, Veridian LDC and Whitby Hydro Electric Corporation ("Whitby LDC") intend to amalgamate pursuant to section 174 of the OBCA (the "LDC Amalgamation", and together with the Holdco Amalgamation, the "Amalgamations") to form an amalgamated entity ("LDC Mergeco"); AND WHEREAS in order to facilitate the Amalgamations, Veridian LDC, Whitby Holdco, Veridian Holdco, Whitby LDC, The Corporation of the Town of Ajax, The Corporation of the City of Belleville, the Municipality, The Corporation of the City of Pickering, and The Corporation of the Town of Whitby intend to enter into a merger participation agreement (the "Merger Participation Agreement"), substantially in the form of a draft merger participation agreement (the "Draft Merger Participation Agreement") previously presented to the Municipality for review; AND WHEREAS pursuant to section 2.3(1) of the Merger Participation Agreement, Veridian Holdco is required to enter into an amalgamation agreement with Whitby Holdco substantially in the form of the agreement attached as Schedule 2.3(1) to the Merger Participation Agreement (the "Holdco Amalgamation Agreement"); AND WHEREAS subsection 176(4) of the OBCA provides that an amalgamation agreement is adopted when the shareholders of each amalgamating corporation have approved of the amalgamation by a special resolution of the holders of the shares of each class or series entitled to vote thereon; AND WHEREAS pursuant to section 185 of the OBCA, a holder of shares of any class or series entitled to vote on the resolution approving an amalgamation may dissent, in which case such shareholder, in addition to any other right the shareholder may have, is entitled to be paid by 162 Attachment 1 to Municipality of Clarington Report CAO -005-18 the corporation the fair value of the shares held by the shareholder subject to compliance with the dissent procedure contained in section 185 of the OBCA; AND WHEREAS the Municipality declares that it is not exercising such right of dissent in connection with the Amalgamations and waives its right to receive notice of a meeting of shareholders pursuant to subsection 176(2) of the OBCA in connection with the Amalgamations; AND WHEREAS pursuant to section 2.3(2) of the Merger Participation Agreement, Veridian LDC is required to enter into an amalgamation agreement with Whitby LDC substantially in the form of the agreement attached as Schedule 2.3(2) to the Merger Participation Agreement (the "LDC Amalgamation Agreement"); AND WHEREAS after the Amalgamations have taken place, Merged Holdco, LDC Mergeco, The Corporation of the Town of Ajax, The Corporation of the City of Belleville, the Municipality, The Corporation of the City of Pickering, and The Corporation of the Town of Whitby intend to enter into a unanimous shareholders' agreement governing the affairs of Merged Holdco and LDC Mergeco (the "Unanimous Shareholders' Agreement"), substantially in the form of a unanimous shareholders' agreement (the "Draft Unanimous Shareholders' Agreement") previously presented to the Municipality for review; NOW THEREFORE BE IT RESOLVED THAT: (a) The Municipality approves the Amalgamations; (b) The terms and conditions of the Merger Participation Agreement, the Unanimous Shareholders' Agreement and the transactions contemplated thereby are reasonable and fair to the Municipality; (c) The Municipality, Veridian Holdco and Veridian LDC are authorized to enter into the Merger Participation Agreement, substantially in the form of the Draft Merger Participation Agreement; (d) Veridian Holdco is authorized to enter into the Holdco Amalgamation Agreement, substantially in the form set out in Schedule 2.3(1) to the Merger Participation Agreement; (e) Veridian LDC is authorized to enter into the LDC Amalgamation Agreement, substantially in the form set out in Schedule 2.3(2) to the Merger Participation Agreement; (f) The Municipality is authorized to enter into the Unanimous Shareholders' Agreement, substantially in the form of the Draft Unanimous Shareholders' Agreement; (g) The execution and delivery by the Municipality of the Merger Participation Agreement and the Unanimous Shareholders' Agreement and the performance by it of its obligations thereunder, substantially in the form and on the terms set out in the Draft Merger Participation Agreement and Draft Unanimous Shareholders' Agreement is authorized and 163 Municipality of Clarington Attachment 1 to Report CAO -005-18 approved, the execution of such agreements in accordance with the provisions of the paragraph immediately below being conclusive evidence of such determination; (h) The Mayor and Clerk are authorized and directed, for and in the name of and on behalf of the Municipality, to execute and deliver the Merger Participation Agreement and the Unanimous Shareholders' Agreement, substantially in the form and on the terms set out in the Draft Merger Participation Agreement and the Draft Unanimous Shareholders' Agreement; and (i) The Mayor and Clerk are authorized and directed, for and in the name of and on behalf of the Municipality, to execute and deliver all such other agreements, amendments, instruments, certificates, resolutions and other documents, including a resolution of the shareholders of Veridian Holdco approving the Amalgamations, and to do all such other acts and things may be necessary or advisable in connection with the Merger Participation Agreement, with the Unanimous Shareholders' Agreement, or to carry out the intention of the foregoing resolution. By-law passed this 11 th day of June, 2018. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 164 VERIDIAN CORPORATION January 11, 2018 Clarington Municipal Council Delivered electronically Re: Proposed Merger of Veridian Corporation and Whitby Hydro Dear Council Members, 55 Taunton Road East Ajax, ON UT 3V3 Tel: 905-427-9870 Ext.: 2200 Fax: 905-619-0210 email: mangemeer@veridian.on.ca I am pleased to provide you with a detailed summary of the proposed merger of Veridian Corporation and Whitby Hydro. The merger will enable the creation of a new, stronger, and more sustainable electricity distribution and innovative electricity services company. The new company will be publicly owned with the municipalities of Ajax, Belleville, Clarington, Pickering and Whitby being the shareholders. While we continue to work on the underlying documents, thus far the business case for the creation of this new merged company demonstrates substantial benefits for shareholders, significant value to ratepayers, and future opportunities for the companies and their employees. The Board of Veridian Corporation voted unanimously to ratify the business case and we recommend it to our shareholders for approval. Attached is a summary of the business case as well as the full business case for your review and consideration. We wish to draw your attention to several compelling factors identified by the business case: Our ratepayers will share in the cost savings achieved by creating an energy services company with greater size, scope and rate base. This will create a modest decrease in distribution rates and importantly help us limit future rate increases. 2. The proposed new company will be able to protect current distributions to shareholders and in fact provide an increased dividend to each municipality over the long-term. 3. The new company will be owned by five municipalities instead of four. For the reasons we already know, there is great benefit to maintaining local, publicly -held influence over the company. We wish that to continue. The power to make your community better. Veridian Connections is a whollyi-61isidiary of Veridian Corporation 4. The electrical utility sector is experiencing unprecedented change. The proposed merger will allow us to take advantage of new technologies and provide innovative services demanded by changing customer expectations. Veridian shareholders will ❑-EHMD:RP ®-I®EHMEMEMEH®J HD=EHEDEEDEM HERI[BIDF®RP SD strengths. The merged company would be more robust, more nimble and more efficient than either individual company. Our Board believes strongly that continued municipal ownership and influence, as a larger, stronger utility, provides the best opportunity for a situation that benefits ratepayers, the municipalities and the company and its employees for the long -run. Many of the benefits outlined above also apply directly to Whitby Hydro. Their Board too, has ratified the merger and recommended its approval to their municipal shareholders. We share with them a passion for excellent customer service, reliability, a belief in the future for publicly -owned utilities and a desire to be leaders in innovative energy solutions for our customers today and into the future. We hope that you see that passion and dedication in the months of hard work that has led us to this mutually -beneficial conclusion. We look forward to your questions and your thoughtful deliberations as we respectfully ask for your approval to proceed with this very positive opportunity. Sincerely, GSI Mayor Adrian Foster Chair of the Board of Veridian Corporation A WHITBY L%rX PICKERING ONinniu CANADA Sy tAc LwF. WHITBY rX P1C ER1NG Iv e WHITBY rX P1C ER1NG MdMWM 171 Onrinman 9% ,y the Lake 22% BELLEYILLE IAIHITBY NTARIO • CANADA !2% 28% P1CKE R1 NG m WHITBY rX P1C ER1NG 173 WHITBY rX P1C ER1NG 174 Ontario Smart Home Roadmap L Wi~I Lw L ' aw.w�w.r n�a hm.or.�.nr A. I eso tndependerd Electrtcity System Operator WHITBY rX P1C ER1NG 175 WHITBY rX PlC ER1NG HYDRO NUCIFAR V A 176 ELECTRIC CAR ozo ieso Inrlrpanrfrnt Clartricity System Oparalor wo Jw 49OW OMWG anwipw PDOkUHMW W M/RPOWid 2019 to 2028 w $39WARWO MWE i6y8Rvfe®w W ®BR MW BPBOMR�H wil tmDammoo mo Epopw Pis ma? MMSCOMMW WHITBY rX P1C ER1NG ppw 0$WDJI/ am mw Bim POST 2028 mv 8isKMAGSAW Immudmw 177 wa� wBw RmSR ZLVK D O AZ LLWV R WHITBY rX P1C ER1NG aMdogM 1 WHITBY rX P1C ER1NG 179 v WHITBY rX P1C ER1NG 1 WHITBY rX P1C ER1NG 1 --APO -AP«� ws ws .w �> II DILLD DDI I 0 DO MDL ELI EDmID D0 WHITBY= By the Lake ONTARIO • CANADA PICKERING I n I LDC Co. DEO m WHITBY rX PIC ER1NG 184 Non-regulated DEL] 00 000 DL 000000 WHITBY rX P1C ER1NG 1 I'm VERI DIAN C 0 R P 0 R A T 1 0 N The power to make your community better. Rob Ford Chief Administrative Officer, Town of Ajax 65 Harwood Ave. S. Ajax, ON LIS 2H9 Rick A. Kester Chief Administrative Officer, City of Belleville 169 Front Street Belleville, ON K8N 2Y8 Andy Allison Chief Administrative Officer, Municipality of Clarington 40 Temperance Street Bowmanville, ON LIC 3A6 Tony Prevedel Chief Administrative Officer, City of Pickering One The Esplanade Pickering, ON L1V 6K7 Matthew L. Gaskell Chief Administrative Officer, Town of Whitby 575 Rossland Road East Whitby, ON LIN 2M8 Dear Sirs: The Town of Ajax, the City of Belleville, the Municipality of Clarington, the City of Pickering and the Town of Whitby (collectively, the "Municipalities") have been and are currently involved in negotiations with each other and with Veridian Corporation ("Veridian") and Whitby Hydro Energy Corporation ("Whitby Hydro") with respect to the merger of Veridian and Whitby Hydro and their affiliates. The terms and conditions of the merger are set out in a draft Merger Participation Agreement among the Municipalities, Veridian and Whitby Hydro (and Veridian Connections Inc., the regulated electricity distributor that is a subsidiary of Veridian, and Whitby Hydro Electric Corporation, the regulated electricity distributor that is a subsidiary of Whitby Hydro). I'm VERI DIAN C 0 R P 0 R A T 1 0 N The power to make your community better. A schedule to the draft Merger Participation Agreement is a form of Shareholders Agreement between the Municipalities, the merged entity and the merged regulated distribution subsidiary to be entered into following regulatory approval of the merger, expected in the latter part of 2018. Under the existing Veridian Shareholder Agreement and Whitby Hydro shareholder direction, the merger itself, and the execution and delivery of the draft Merger Participation Agreement and the Shareholders Agreement, are subject to the approval of Ajax, Belleville, Clarington, and Pickering, as shareholders of Veridian, and Whitby, as shareholder of Whitby Hydro. While recognizing the Municipalities' interest in maintaining openness and transparency, both the Municipal Freedom of Information and Protection of Privacy Act and the Municipal Act, 2001, recognize that certain matters and information and positions, plans, procedures, criteria and instructions relating to negotiations involving municipalities and third parties dealing with municipalities may be protected from disclosure and discussion in open public meetings. In light of the above, Veridian and Whitby Hydro hereby identify the Merger Participation Agreement and Shareholders Agreement as information that falls under the following categories: 1. records that reveals a trade secret or commercial, financial or labour relations information, supplied in confidence, the disclosure of which could reasonably be expected to, (a) prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of Veridian and Whitby Hydro; (b) result in similar information no longer being supplied to Veridian, Whitby Hydro and the Municipalities where it is in the public interest that similar information continue to be so supplied; and (c) result in undue loss or gain to Veridian, Whitby Hydro and the Municipalities; 2. positions, plans, procedures, criteria or instructions to be applied to negotiations carried on or to be carried on by or on behalf of the Municipalities; 3. information including the proposed plans, policies or projects of the Municipalities, the disclosure of which could reasonably be expected to result in premature disclosure of a pending policy decision or undue financial benefit or loss to a person; and 187 VERI DIAN C O R P O R A T I O N The power to make your community better. �O "- 4. records and instructions relating to matters that are being negotiated by the Municipalities in relation to which; (a) he record contains positions, plans, procedures, criteria or instructions, (b) the positions, plans, procedures, criteria or instructions are intended to be applied to negotiations, (c) the negotiations are being carried on currently, or will be carried on in the future, and (d) the negotiations are being conducted by or on behalf of the Municipalities; 5. records containing information disclosure of which could reasonably be expected to result in: (a) premature disclosure of a pending policy decision, and (b) undue financial benefit or loss to a person. Therefore, Veridian and Whitby Hydro request that the Merger Participation Agreement and the Shareholders Agreement, and related information, other than that contained in the Business Case identified as available for disclosure to the public, be kept confidential, not be disclosed to the public, and not be considered or discussed by members of the respective Councils of the Municipalities other than in closed meetings, until such time as the bases and criteria identified above for such confidential treatment are no longer applicable. Sincerely, 7 Michael C. Angemeer, P. Eng. President & CEO Veridian Corporation 32439367.3 John Sanderson President & CEO Whitby Hydro Energy Corporation Potential Merger: Veridian Corporation and Whitby Hydro Energy Corporation Summary of Merger Participation Agreement and May 3, 2018 Merger Participation Agreement WHITBY L�Jaxe PIC -c4R]NGClaFftW l �_-- - 190 LEGAL AGREEMENTS SUMMARY Merger Participation Agreement 3 General ❑ All five municipalities along with Veridian Corporation and Whitby Hydro Energy Corporation (the [HoldcosEHDEGA/eridian Connectionsand Whitby ■ t! lj-I I: ► F111 ' 11 1 Z:1HM1J DCs11111 - parties • - 1 l :3C� 1' t l" ■�i� ■ ■ VIII I ' ' 111 The MPA is separated into eight sections: ❑ Article 1: Definitions ❑ Article 2: Amalgamation ❑ Article 3: Closing Deliveries ❑ Article 4: Closing Conditions ❑ Article 5: Representations and Warranties ❑ Article 6: Covenants ❑ Article 7: Indemnification ❑ Article 8: General Provisions WHITBY L�Jaxe PICKERING � Clarington --_ 191 n LEGAL AGREEMENTS SUMMARY Merger Participation Agreement Valuation / Ownership ❑ Equity ownership of the New Holding Company (that will be formed by the amalgamation of the Holdcos) as set out in MPA are based on valuations agreed between the parties, and would have the New Holding Company owned as follows (rounded): ❑ Ajax ❑ 22% ❑ Belleville El 9% ❑ Clarington ❑ 9% ❑ Pickering ❑ 28% ❑ Whitby ❑ 32% ❑ The New Holding Company will own the New LDC (that will be formed by the amalgamation of the LDCs) and any non-regulated affiliate companies (e.g., service providers, renewables companies, etc) WHITBY L�Jaxe PICKERING � Clarington --_ 192 LEGAL AGREEMENTS SUMMARY Merger Participation Agreement Post -Closing Adjustment Mechanism ❑ Audited financial statements to be prepared as of date of closing ❑ Mechanism included to allow challenges regarding accuracy of audited statements ❑ Both sides to prepare comparison of certain metrics as of the closing date against target values including: ❑ Working Capital ❑ Total Debt ❑ Net Fixed Assets ❑ Net Regulatory Assets ❑ New Contracts ❑ Net Other Assets and Liabilities ❑ Net Non -Balance Sheet Valuation Amounts; and ❑ if necessary, a Special Adjustment for the cost of any work (relating to identified diligence issues) that is not completed prior to closing ❑ Any post -closing adjustment will be paid by the New Holding Company to the applicable Shareholder(s). If the adjustment is significant, payments will be in annual tranches to minimize cash flow impact. WHITBY L�Jaxe PICKERING � Clarington --_ 193 5 LEGAL AGREEMENTS SUMMARY Merger Participation Agreement Signing deliverables Prior to the parties entering into the MPA, at least the following will need to be delivered: ❑ Directors AHVROXNZA/LR [the LDCs and the Holdcos approving the transactions ❑ By -00 [U 1R +UEI EDUHERR❑❑FLMSSl9RELEIMHMD EF\kR�/ Closing Deliverables The following items, among others, will be delivered at the time of the amalgamation: ❑ Signed Shareholders[Agreement ❑ Documents required by statute to effect the amalgamations ❑ Share certificates, minute books, corporate records, etc. ❑ Third party consents ❑ 2 I I L RMCertificates WLl HITBY Jaxe PIC ER1NG ci.- WftuW,n ONTARIO - CANADA 194 0 LEGAL AGREEMENTS SUMMARY Merger Participation Agreement Closing Conditions ❑ Representations/warranties remain true ❑ Parties have complied with all obligations, covenants and agreements ❑ Municipal FR❑❑F01DSSIBZ1DHG ❑ Third party consents have been obtained ❑ No material adverse change, or change in credit rating/ability to pay debt ❑ Competition Act approval ❑ Ontario Energy Board approval ❑ No adverse tax consequences WHITBY L�Jaxe PICKERING � Clarington --_ 195 7 LEGAL AGREEMENTS SUMMARY Merger Participation Agreement Representations and Warranties ❑ Wide range of representations/warranties on a number of matters ❑ Some representations/warranties are absolute, and some are only made to the knowledge of each LDC/Holdco ❑ Disclosure Schedules may qualify representations/warranties Covenants Amongst other covenants, in the period between signing the MPA and Closing the transactions the parties will: ❑ Prepare Transition Plan ❑ Complete tasks to address outstanding due diligence items ❑ Conduct business in the ordinary course/not make any major changes without consent ❑ Obtain necessary third party consents ❑ Use commercially reasonable efforts to satisfy closing conditions ❑ Allow continued access for due diligence purposes ❑ Co-operate on transition planning, Competition Act / OEB approvals and public statements ❑ Maintain confidentiality WHITBY QJ -1-x PICKERING Clarrington 196 LEGAL AGREEMENTS SUMMARY Merger Participation Agreement Indemnification ❑ Municipalities each to provide indemnity for breach of representations, warranties and covenants under the MPA. Most representations, warranties and covenants have a survival period of 18 months and so cease to be a basis for an indemnity claim after 18 months. ❑ Minimum threshold (and deductible) of $500,000 for a claim by Whitby and $1,000,000 for a claim by veridian shareholders (cannot claim if damages are less than such amount) ❑ Shareholder(s) suffering damage must seek to mitigate and seek to recover from insurance first ❑ Maximum liability will be the agreed percentage (e.g., 15%) of the P ❑E FLSD DU-lLR [WH❑ aggregate enterprise value of the amalgamated corporation; and ❑ No maximum aggregate liability for claims involving fraud, gross negligence or fraudulent misrepresentation WHITBY L�Jaxe PICKERING � Clarington --_ 197 0 mini 9A -.k- am imi zvlll!� 0 1,-0111111101, m 0 WHITBYLlJaxONTARIO - CANADAe PIC ER1NG ClaFftW l �_ 198 LEGAL AGREEMENTS SUMMARY General All five municipalities along with the New Holding Company and the New LDC are party to the 6 ❑DLH❑ ❑ J+ -P H❑ AJSA❑ Separated into twelve Articles ❑ Article 1: Definitions and General Provisions ❑ Article 2: Business of the Corporations ❑ Article 3: Corporate Affairs of the Corporations ❑ Article 4: Representations, Warranties and Covenants ❑ Article 5: Pre-Emptive Rights ❑ Article 6: Transfer of Shares ❑ Article 7: Closing of Purchase Transaction ❑ Article 8: Non -Competition and Confidentiality ❑ Article 9: Sale of Surplus Assets ❑ Article 10: Books, Records and Right to Information ❑ Article 11: Term ❑ Article 12: Promissory Notes ❑ Article 13: Further General Provisions WHITBY Qj-1x PICKERING Clarrington I oNTAR• r—A— 199 11 LEGAL AGREEMENTS SUMMARY Business of the Corporations ❑ New Holding Company will hold all shares in the New LDC and Affiliates and, as shareholder, will have certain supervisory and directive powers, but it will not carry on any business directly ❑ New LDC will engage in the regulated distribution business ❑ Affiliates will engage in business activities as authorized by their boards (other than regulated distribution), such as energy services, generation, storage, combined heat and power, etc. Standards of Service ❑ New LDC required to provide services in accordance with industry standards and so that all service areas enjoy common standards and derive equal benefits. Matters Requiring Shareholder Approval ❑ List of matters included in USA for which the agreed super -majority shareholder approval is required (i.e., approval of shareholders holding two-thirds of shares) ❑ Includes changes to New Holding Company constating documents or corporate structure, certain types of large or otherwise important business transactions by any of New Holding Company, New LDC or Affiliates, exceeding specified financial ratios, changing director compensation and various other matters. WHITBY �J�xe PICKERING Cla RgWH oNTARI • r -AOA /■ - 200 12 LEGAL AGREEMENTS SUMMARY Board of Directors ❑ New Holding Company 13 The New Holding Company board will consist of eleven Directors, of which five will be Mayors, or their designates, and six will be Independent Directors. The initial six Independent Directors will include four recommended by the existing Veridian board and two by the existing Whitby Hydro board. Replacement Independent Directors will be selected by a Nominating Committee of the New Holding Company which will be comprised of Independent Directors ❑The Chair of the New Holding Company board to be chosen from the Independent Directors. ❑Two of the Independent Directors of the New Holding Company (other than Chair of the board) will also be appointed to the New LDC board. Two of the Independent Directors of the New Holding Company (other than Chair of the board) will also be appointed to the each Affiliate board. No Independent Directors of New Holding Company will be appointed to BOTH the New LDC and Affiliate boards. The terms for the Independent Directors to be three years with maximum of three terms. Terms will be staggered initially to avoid excessive Board turnover in any year. WHITBY BY PIC E RI N G Clarington --_ 201 LEGAL AGREEMENTS SUMMARY Board of Directors ❑ New LDC The New LDC Board will consist of seven directors including two Independent Directors that also serve on the New Holding Company board and five Independent Directors. The initial five Independent Directors will be nominated by Whitby Hydro (one director), Veridian (two directors) and a third party consultant (two directors). Replacement Independent Directors will be recommended by the New LDC board for approval by the New Holding Company. Chair to be chosen annually by the complete New LDC board from the Independent Directors (excluding those that also serve on the New Holding Company board). Term of Independent Directors to be three years with maximum of three terms. Terms will be staggered to avoid excessive turnover in any particular year. WHITBY L�Jaxe PICKERING � Clarington 202 14 LEGAL AGREEMENTS SUMMARY Board of Directors ❑Affiliates The initial Affiliate Boards will consist of two Independent Directors that also serve on the New Holding Company board and, initially, three other Independent Directors. The three initial Independent Directors will be nominated by Whitby Hydro (one director) and 15 Veridian (two directors). Replacement Independent Directors will be recommended by the Affiliate boards for approval by the New Holding Company. Chair to be chosen annually by the complete Affiliate board from the Independent Directors (excluding those that also serve on the New Holding Company board). Term of Independent Directors to be three years with a maximum of three terms. Terms will be staggered. Affiliate board composition must comply with OEB Affiliates Relationship Code Flexibility to permit an increase in size of Affiliate Boards if the New Holding Company board concludes that business conditions warrant this. WHITBY L�Jaxe PICKERING � Clarington --_ 203 LEGAL AGREEMENTS SUMMARY Governance Review 16 The initial board of the New Holding Company would include the Mayors, or their designates, in addition to six Independent Directors. However, the USA specifies that after three years, and every four years thereafter, a governance review would be undertaken. The Governance Review would involve the following process: ❑The board of New Holding Company would engage support required for the process; ❑The scope of the governance review would be confirmed by such board, but is expected to be broad and will consider moving to a fully independent New Holding Company board. The process would involve engaging all stakeholders (shareholders, directors and management) to get their perspective. 7 11H1ERD RP P H❑ F❑❑R+U�D❑FHLLHaH❑ ❑ R❑C{EH[E19R❑❑dV LMHVLIDL.H❑ next annual general meeting for a vote and each recommendation can be voted on independently; ❑Shareholder approval for governance changes would require approval of shareholders holding two-thirds of all shares of the New Holding Company. WHITBY AJ�xe PIC E R I N G Clarinngton --_ 204 LEGAL AGREEMENTS SUMMARY Dividend Policy Principles ❑ USA sets target levels for New Holding Company dividends to shareholders ❑ Targets are fixed amounts for the first three years and thereafter are based on a fixed percentage of net income ❑ The board of the New Holding Company has necessary discretion to ensure targets can be achieved without jeopardizing viability of the business or breaching applicable laws Representations and Warranties ❑ All shareholders give basic representations and warranties such as that their shares are not encumbered and the USA is duly authorized, executed and delivered WHITBY BY PIC E RI N G Clarington --_ 205 17 LEGAL AGREEMENTS SUMMARY Restrictions on Transfer or Issuance of Shares ❑ Any proposed transfer of shares to another shareholder or to a third party cannot be initiated until at least 18 months after closing of the amalgamations ❑ Each municipality has a Right of First Refusal on any proposed sale of shares to a third party. ❑ The shareholders will also have standard anti -dilution rights. ❑ If certain shareholders together propose to sell a majority of all of the issued shares in the New Holding Company, then the other shareholders have a right to pro rata participation in such transaction. Non -Competition and Confidentiality ❑ During the term of the USA and for a period of two years after a shareholder ceases to be a shareholder it cannot compete with the business of the New LDC in Ontario. ❑ Shareholders must keep confidential the information of the New Holding Company, New LDC and Affiliates. WHITBY L�Jaxe PICKERING � Clarington --_ 206 LEGAL AGREEMENTS SUMMARY Sale of Surplus Assets and Sale of Distribution Assets ❑ Right of first offer given to municipal shareholder in whose legal boundaries the surplus assets (i.e., land and buildings) are located ❑ If New LDC wants to sell all distribution assets in a particular municipality, that municipal shareholder will have a right of first offer to purchase such assets Promissory Notes ❑ Each promissory note to rank equally ❑ Shareholder can unilaterally demand repayment of a note at any time ❑ Notes cannot be amended without approval of other shareholders Amendments ❑ Amendments to the USA can be made with the approval of 4 of 5 shareholders holding at least two-thirds of all issued shares Dispute Resolution ❑ Disputes to be settled by arbitration WHITBY Qj- axe PICKERING Clarrington VI�lTARIO [ANAOA --_ 207 19 Pt roperty Owns a �AuthorTizan One or pent nano of ern) being the registered Owner of the subject lands hereby authorize .f to prepare and submit this application for approval. Agreement Me agree to comply with the provisions of the Sign By-law, Building By-law and Zoning By-law of the Corporation and any amendments thereto. IMIe further agree that neither the granting of a permit, nor fie approval of. any drawings or spaclfic tions, nor inspections made by any agent or employee of the Corporation shall in any way relieve e/Us from full responsibility for compliance with the above-mentioned By-laws. 4. Va-U T Date _ Sitiatore of Ow =,r I W 1 • W V W cx Q L. JO Q N OLU J lJ rx! Z M �� 0 pp (n z O :D} a Q tA J Q LU0 Y U 0 0 on N W HO 3 LL a �. Y fx a CL J J N } w J 0 0 H a ro c O N C LL O N LLJ z D mn D 0 W H Z 0 W co M m J J W V V) w 2 a 0 V W N `W i W Q Y a All 00 Y fx a CL J J N } w J 0 0 H a ro c O N C LL O N LLJ z D mn D 0 W H Z 0 W co M m J J W V V) w 2 a 0 V W N `W i W Q Y a r � �OUR .,,i&_R T IC E Fri, T CONCERTS IN $H RK AT TOOLEY'S MILL PARK --- WEDNESDAYS FROM 7-8:30 P.M. JUNE 20, 2018 JULY 18, 2018 AUGUST 8, 2018 Dear Community Supporter, We are very excited to announce our 2018 concert series artists and performance dates. Tooley's Mill Park in Courtice will again be the venue for our concert series. It is an outstanding location, located right beside Farewell Creek and just off Hwy #2, with the gazebo/band shell constructed on this historic site. The river setting is a perfect backdrop for Courtice Family Concerts in the Park, with three concerts this year, featuring homegrown and up-and-coming talent. Courtice Family Concerts in the Park seeks to not only to entertain the families that reside in the surrounding neighbourhoods, but build a stronger sense of community and identity for Courtice residents overall. It's fitting to hold the concert series at the former site of The Tooley Mill - a well -loved 1800's grist mill run by the local Tooley family - which soon became known as The People's Mill. The organizing committee, comprised of community and business leaders, is the same group that brings you the Annual Courtice Santa Claus Parade held each December in Courtice. Working diligently in the background, we are now seeking your financial and community support to keep this event annual. Please take a moment to review the attached partnership options and the value you will receive for your support. Thank you for your consideration, and we hope you will agree to become a community partner of our Concert Series. Sincerely, Dale Gibbons, Chair Mary Novak, Honorary Chair COURTICE FAMILY CONCERTS IN THE PARK Concert Dates: Jack DeKeyzer - June 20 Payment: Cheques for partnership should be made payable to: Cory James Mitchell Band -July 18 Beyond the Sun- August 8 Courtice Family Concerts in the Park Time: 7:00 p.m. to 8:30 p.m. Payment can be mailed or delivered to: Location: 71 Old Kingston Road, Courtice RBC Royal Bank, 1405 King St. East, Courtice ON L1 E 2J6. (Just off Hwy 2, on the south side, near Tim Hortons) Please mark to the attention of Dawn Longmire. ORGANIZING COMMITTEE CONTACT INFO Dawn Longmire, Treasurer Rachel McLean, Media Relations & Marketing Phone: 289-385-3296 Phone: 905-436-2600 ext. 222 Email: courticefamilyconcerts@gmail.com Email: courticefamilyconcerts@gmail.com Jeanette Sumners, Sponsorship/Business Liaison Phone: 905-579-0800 For other inquiries, please contact: Email: courticefamilyconcerts@gmail.com Dale Gibbons, Committee Chair: 905-436-9090 Mary Novak, Honorary Chair: 905-718-2583 It 0 U T 11 Pt CONCERTS Kii T11'Ir EPA R K AT TOOLEY'S MILL PARK WEDNESDAYS FROM 7-8:30 P.M. JUNE 20, 2018 JULY 18, 2018 G eo9 0 0 Go��ar�nt°adS` til 10 tern S`�essl c° �ao9 a� AUGUST 8, 2018 Jt ea`\\ adko er • aa� a°�S All sponsorship commitments are per concert. There are 3 Headline Partner spots available per concert. Concert Contributors will be mentioned in our social media once per $50 increment (1 mention for $50, 2 for $100, 3 for $150). Yes! I would like to partner with Courtice Family Concerts in the Park! (please checkthe level you're interested in) ❑ Headline Partner ❑ Concert Crew ❑ Business Friend ❑ Concert Contributor: $ 50 Contact Name: Business/Company Name: Contact Phone Number: Address: Email Address: If you have a preferred sponsorship date(s), please indicate: ❑ June 20 ❑ July 18 ❑ August 8 *Applicable logos are required of time of partnership. Names and logos will be sized and positioned according to sponsorship level. Cheques can be made payable to: Courtice Family Concerts in the Park Attn: Dawn Longmire �a�eo�stia�e- a t�oasv e�°�eyV �a�e `o Get�`R`edood�e`� � sea fit° �n S°c.�aovs Headline Partner ($750) Concert Crew ($300) Business Friend ($200) (Name only) incert Contributor ($50-$150) dp All sponsorship commitments are per concert. There are 3 Headline Partner spots available per concert. Concert Contributors will be mentioned in our social media once per $50 increment (1 mention for $50, 2 for $100, 3 for $150). Yes! I would like to partner with Courtice Family Concerts in the Park! (please checkthe level you're interested in) ❑ Headline Partner ❑ Concert Crew ❑ Business Friend ❑ Concert Contributor: $ 50 Contact Name: Business/Company Name: Contact Phone Number: Address: Email Address: If you have a preferred sponsorship date(s), please indicate: ❑ June 20 ❑ July 18 ❑ August 8 *Applicable logos are required of time of partnership. Names and logos will be sized and positioned according to sponsorship level. Cheques can be made payable to: Courtice Family Concerts in the Park Attn: Dawn Longmire MEIN m1mr-Umm mmmm DIMEEDEE] DDITID D= 001TIEDEIJUID EIIIIID 011HI01111 00=]EEID 17WEEN IN IN MMM MMM MMMMMMUMMMMM M MNMFVM r -r mmmmm? mm? pmMMMMEMMIN Imm MEMMMIMMEINN MEMENF.U?mommmMMIAMIUMPFRImmmommmm M.? MM HIP MMFIM MHMMMININIM rR mmmmmmmm r -U? MMMM Mmmr-u?mmmmmm MIAMIZIMM Mr -U? M mmr-T?]TM?? 0 MMHMH mMHMMmMm MMM [a MmMM M M.? [IM? M MmMmMFT R -mom Mlamummmm M [a mra ME MME MMMNMM EITIFFIFI MMMHMMM=M M MMMIRMUM mmmmml Kind regards, Vincent Walshe P.Eng Project Manager Ward & Burke Microtunnelling Ltd. 2410 Meadowpine Blvd, Suite #101, Mississauga, ON, L5N 6S2 M: +1 647 808 3284 E: vincent.walsheOwardandburke.com Fax: +1 905 821 1525 mmm IMFR?M MMMIM MPRITEMITIlm ME I m7p? 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M . mmmID mm mmm ®m mmm mmm m mmEM ? ? ®mm mmm IN mm mm?? ??mM ME 1110®m0®mm 1) Noise The following is a list of maximum recorded equivalent continuous noise levels (Leq) for the monitoring period at Location 1: WSP Project No.: 181-00373-00 Date: March 1, 2018 IN Page 2 of 3 0 0 0 0 00 Location 1 (Near launch shaft): The maximum Leq of 64.0 dBA on February 22, 2018 at 10:00:00; The maximum Leq of 65.1 dBA on February 23, 2018 at 13:00:00; The maximum Leq of 61.2 dBA on February 24, 2018 at 13:00:00; The maximum Leq of 60.2 dBA on February 25, 2018 at 16:00:00; The maximum Leq of 62.9 dBA on February 26, 2018 at 16:00:00; The maximum Leq of 62.0 dBA on February 27, 2018 at 09:00:00; 2) Vibration The following is a list of maximum recorded Peak Particle Velocities (PPV) for the monitoring period at Location 1: 00 Location 1 (Near launch shaft): Peak Particle Velocity of 0.962 mm/s on February 22, 2018 at 10:48:51; Peak Particle Velocity of 0.780 mm/s on February 23, 2018 at 07:46:26; Peak Particle Velocity of 0.441 mm/s on February 24, 2018 at 19:47:29; Peak Particle Velocity of 0.544 mm/s on February 25, 2018 at 08:00:48; Peak Particle Velocity of 1.017 mm/s on February 26, 2018 at 08:35:51; Peak Particle Velocity of 1.340 mm/s on February 27, 2018 at 08:14:57; D D DD D 0�00� WSP Project No.: 181-00373-00 Date: March 1, 2018 IN Page 3 of 3 t 5 r _ 41e■ Aft., i F • � 44. s t fi idi Street AL �• i 46_ f # 46 • — �• _ ON— do f kf di. 30 Air #. 1 a ■ ' IE t41 JJyy�••���. Imagery 0201 B GOGgla, MapdE2a Gcagle Canada Terms Send feedback 20 m, F 999999 fl'79fi99WE,9ERIN&Q99IN99 9hW Fi7E9999999iMINRIi'799991NW991u'7 999999ii79 1919119 19 H09 h Nlhilih N 19 IM 9999999 9E9 9 979 Date/Time Sound Pressure Levels (YYYY-MM-DD) Leq (dBA) Maximum Leq Max. Leq (dBA) Occurring Time (YYYY-MM-DD) MMMO>?omoMOMOMO [NINE MINE MMMM?[am? MHMIMMIMM 00oo770m0MOMOMO MINE OOOO>?OMOMOMOMO MME 00oo770m0MOMOMO MINE M000??MINN oMOMOMO MME 00007707N0MOMOMO MINE OOOO??MINN OMOMOMM MINE MMMM Om0MOMOMO MINE OOOO??MINN OMOMOMO MINE 00007707N0MOMOMO MINE 0000??MINN MOMMOMO MME 00007707N0MOMOMO MINE OOOO??MINN OMOMOMO MME MMMMMMIEVINNINEMNIa MINE MMMMFI OmOMOMOMO MME MME MMMM M.? M 7 7 MEMEMEM 0000770770MOMOMO MINE 0000??O??OMOMOMO MME 00oo770m0MOMOMO MINE MMMMFI OmINMOMOMO MME 0000770770MOMOMO MINE 0000??O??oMOMOMO MME 00oo770m0MOMOMO MINE OOOO??OmOMOMOMO MME 00oo770m0MOMOMO MINE 0000??O??oMOMOMO MME 00oo770mOMOMOMO MINE OOOO ?? [a M.? MME 00oo770m0MOMOMO MINE OOOO??OMOMOMOMO MME 0000770wOMOMOMO MINE OOOO??OMOMOMOMO MME 00oo770m0MOMOMO MINE OOOO??OMOMOMOMO MME 0000770wOMOMOMO MINE OOOO??OMOMOMOMO MME 00oo770m0MOMOMO MINE OOOO??OMOMOMOMO MME 0000770wOMOMOMO MINE OOOO??OmOMOMOMO MINE MME MMMMM.? M77MEMEMEM 00oo770wOMOMOMO MINE OOOO??OmOMOMOMO MME 0000770wOMOMOMO MINE OOOO??OmOMOMOMO MINE 00oo770m0MOMOMO MINE 0000??O??oMOMOMO MME 00oo770m0MOMOMO MINE OOOO??OmOMOMOMO MINE 0000770770MOMOMO MINE 0000??O??oMOMOMO MME 00oo770mOMOMOMO MINE OOOO??OMOMOMOMO MINE 0000770wOMOMOMO MINE OOOO??OMOMOMOMO MME 00oo770wOMOMOMO MINE OOOO??OMOMOMOMO MINE 0000770wOMOMOMO MINE OOOO??OMOMOMOMO MME 00oo770wOMOMOMO MINE OOOO??OMOMOMOMO MINE 0000770wOMOMOMO MINE OOOO??OMOMOMOMO MME 0000770wOMOMOMO MINE OOOO??OmOMOMOMO MINE MINE MMMM?[am? MHMIMMMM 00oo770wOMOMOMO MINE OOOO??OmOMOMOMO MME 0000770wOMOMOMO MINE OOOO??OmOMOMOMO MME 0000770wOMOMOMO MINE OOOO??OmOMOMOMO MME 0000770wOMOMOMO MINE OOOO??OmOMOMOMO MME 0000770wOMOMOMO MINE OOOO??OmOMOMOMO MME 000077 OwOMOMOMO MINE MMMMF ?O??o®OMOMO MME 00007707N0MOMOMO MINE MMMMF ?O??o®OMOMO MME 00007707N0MOMOMO MINE 0000??O??OMOMOMO MME MMMMMMIERINNINEMMM MINE OOOO??OMOMOMOMO MME 00007707N0MOMOMM MINE OOOO??MINN OMOMOMO MME 0000770mOMOMOMO MINE OOOO??OMOMOMOMO MME 00oo770mOMOMOMM MINE 9 99999999991799 999999IN9iN9WE, 9E7iNK999iN99 9E€ii FiiE9999999ii999i[I'i9999INWIN9fu'7 999999ti'i9 Date/Time Sound Pressure Levels (YYYY-MM-DD) Leq (dBA) Maximum Leq Max. Leq (dBA) Occurring Time (YYYY-MM-DD) 0000??Mm0®oEM®0 MINE MINE MMMM??law? 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Fre44 Lon PPV(mm§ Lon Fre44 mmmmm��npn3m !7! mum :7! mUn !7! mmUM mmMMMMMMpE2m :2: mW :2: mN: 323 mmUM mmmmm��npn2m !7! 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00:00:01 Feb 23 /18 Sensor Check 0.0 0.0 0.0 Tran Vert Long PPV 0.449 0.962 0.552 mm/s ZC Freq 6.4 11.8 7.6 Hz Date Feb 22 /18 Feb 22 /18 Feb 22 /18 20— 0—Time Time 10:48:41 10:48:51 19:40:24 y Sensor Check Disabled Disabled Disabled E Frequency *** *** Hz E Overswing Ratio 10 _ Peak Vector Sum 0.977 mm/s on February 22, 2018 at 10:48:51 —0 5- Long Vert Tran 11:31:27 Feb 22 /18 Time Scale: 1 hour /div Amplitude Scale: Geo: 1.000 mm/s/div Printed: March 1, 2018 (V 10.74) Format' 1995-2015 Xmark Corporation 1 ii L 1 2 5 10 20 50 100 > Frequency (Hz) Tran: + Vert: Long: # 00:00:01 Feb 23 /18 Sensor Check 0.0 0.0 0.0 Instantel Histogram Start Time 00:00:19 February 23, 2018 Histogram Finish Time 00:00:03 February 24, 2018 Number of Intervals 24.00 at 1 hour Range Geo:254.0 mm/s Sample Rate 2048sps Operator/Setup: Operator 1/greenwich-lau.nsb Notes ZC Freq Location: Near Launch shaft Project Number: 171-13711-00 Project Name: Greenwich Sanitary trunk sewer Clients: Ward & Burk Event Report Serial Number MP12608 V 10-74 Minimate Pro 4 Battery Level 4.2 Volts Unit Calibration August 24, 2017 by Instantel Geo1 Calibration SD12646, August 24, 2017 by Instantel File Name MP12608_20180223000019.IDFH Long Vert Tran 01:00:19 Feb 23 /18 Time Scale: 1 hour /div Amplitude Scale: Geo: 1.000 mm/s/div Printed: March 1, 2018 (V 10.74) Format' 1995-2015 Xmark Corporation Toronto 514-2008 100 No velocity above 1.0 mm/s 50 — L 1 2 5 10 20 Frequency (Hz) Tran: + Vert: Long: # 50 100 > 00:00:03 Feb 24 /18 Sensor Check 0.0 0.0 0.0 Tran Vert Long PPV 0.512 0.780 0.552 mm/s ZC Freq 3.7 13.1 3.8 Hz Date Feb 23 /18 Feb 23 /18 Feb 23 /18 Time 08:31:58 07:46:26 08:35:55 (3 Sensor Check Disabled Disabled Disabled E Frequency *** *** Hz E Overswing Ratio Peak Vector Sum 0.823 mm/s on February 23, 2018 at 07:46:26 Long Vert Tran 01:00:19 Feb 23 /18 Time Scale: 1 hour /div Amplitude Scale: Geo: 1.000 mm/s/div Printed: March 1, 2018 (V 10.74) Format' 1995-2015 Xmark Corporation Toronto 514-2008 100 No velocity above 1.0 mm/s 50 — L 1 2 5 10 20 Frequency (Hz) Tran: + Vert: Long: # 50 100 > 00:00:03 Feb 24 /18 Sensor Check 0.0 0.0 0.0 Instantel MP12608 V 10-74 Minimate Pro 4 Battery Level 4.2 Volts Histogram Start Time 00:00:19 February 24, 2018 Histogram Finish Time 00:00:04 February 25, 2018 Number of Intervals 24.00 at 1 hour Range Geo:254.0 mm/s Sample Rate 2048sps Operator/Setup: Operator 1/greenwich-lau.nsb Notes Feb 24 /18 L ti N L h h ft Event Report Serial Number MP12608 V 10-74 Minimate Pro 4 Battery Level 4.2 Volts Unit Calibration August 24, 2017 by Instantel Geo1 Calibration SD12646, August 24, 2017 by Instantel File Name MP12608_20180224000019.IDFH ZC Freq Toronto 514-2008 OCaIOn. ear aunC S a 100 Project Number: 171-13711-00 Project Name: Greenwich Sanitary trunk sewer Clients: Ward & Burk No velocity above 1.0 mm/s 50-- Tran 0 Long Vert Tran 01:00:19 Feb 24 /18 Time Scale: 1 hour /div Amplitude Scale: Geo: 1.000 mm/s/div Printed: March 1, 2018 (V 10.74) Format' 1995-2015 Xmark Corporation 1 ii L 1 2 5 10 20 50 100 > Frequency (Hz) Tran: + Vert: Long: # 00:00:04 Feb 25 /18 Sensor Check 0.0 0.0 0.0 Tran Vert Long PPV 0.292 0.441 0.394 mm/s ZC Freq 2.3 13.3 3.6 Hz Date Feb 24 /18 Feb 24 /18 Feb 24 /18 20— 0—Time Time 06:46:21 19:47:29 06:46:07 y Sensor Check Disabled Disabled Disabled E Frequency *** *** Hz E Overswing Ratio 10 _ Peak Vector Sum 0.510 mm/s on February 24, 2018 at 09:57:03 —0 5- Long Vert Tran 01:00:19 Feb 24 /18 Time Scale: 1 hour /div Amplitude Scale: Geo: 1.000 mm/s/div Printed: March 1, 2018 (V 10.74) Format' 1995-2015 Xmark Corporation 1 ii L 1 2 5 10 20 50 100 > Frequency (Hz) Tran: + Vert: Long: # 00:00:04 Feb 25 /18 Sensor Check 0.0 0.0 0.0 Instantel Histogram Start Time 00:00:19 February 25, 2018 Histogram Finish Time 00:00:04 February 26, 2018 Number of Intervals 24.00 at 1 hour Range Geo:254.0 mm/s Sample Rate 2048sps Operator/Setup: Operator 1/greenwich-lau.nsb Notes ZC Freq Location: Near Launch shaft Project Number: 171-13711-00 Project Name: Greenwich Sanitary trunk sewer Clients: Ward & Burk Event Report Serial Number MP12608 V 10-74 Minimate Pro 4 Battery Level 4.2 Volts Unit Calibration August 24, 2017 by Instantel Geo1 Calibration SD12646, August 24, 2017 by Instantel File Name MP12608_20180225000019.IDFH Long Vert Tran 01:00:19 Feb 25 /18 Time Scale: 1 hour /div Amplitude Scale: Geo: 1.000 mm/s/div Printed: March 1, 2018 (V 10.74) Format' 1995-2015 Xmark Corporation Toronto 514-2008 100 No velocity above 1.0 mm/s 50 — L 1 2 5 10 20 Frequency (Hz) Tran: + Vert: Long: # 50 100 > 00:00:04 Feb 26 /18 Sensor Check 0.0 0.0 0.0 Tran Vert Long PPV 0.347 0.544 0.292 mm/s ZC Freq 13.3 19.3 32 Hz Date Feb 25 /18 Feb 25 /18 Feb 25 /18 Time 08:00:48 08:00:48 11:12:54 (3 Sensor Check Disabled Disabled Disabled E Frequency *** *** Hz E Overswing Ratio Peak Vector Sum 0.580 mm/s on February 25, 2018 at 08:00:48 Long Vert Tran 01:00:19 Feb 25 /18 Time Scale: 1 hour /div Amplitude Scale: Geo: 1.000 mm/s/div Printed: March 1, 2018 (V 10.74) Format' 1995-2015 Xmark Corporation Toronto 514-2008 100 No velocity above 1.0 mm/s 50 — L 1 2 5 10 20 Frequency (Hz) Tran: + Vert: Long: # 50 100 > 00:00:04 Feb 26 /18 Sensor Check 0.0 0.0 0.0 Instantel Histogram Start Time 00:00:20 February 26, 2018 Histogram Finish Time 00:00:04 February 27, 2018 Number of Intervals 24.00 at 1 hour Range Geo:254.0 mm/s Sample Rate 2048sps Operator/Setup: Operator 1/greenwich-lau.nsb Notes Location: Near Launch shaft Project Number: 171-13711-00 Project Name: Greenwich Sanitary trunk sewer Clients: Ward & Burk Event Report Peak Vector Sum 1.213 mm/s on February 26, 2018 at 08:35:51 Long Vert Serial Number Tran Vert Long PPV 0.772 1.017 0.804 mm/s ZC Freq 10.1 12.2 11.9 Hz Date Feb 26 /18 Feb 26 /18 Feb 26 /18 Time 08:47:22 08:35:51 08:36:09 Sensor Check Disabled Disabled Disabled Frequency *** *** Hz Overswing Ratio Peak Vector Sum 1.213 mm/s on February 26, 2018 at 08:35:51 Long Vert Serial Number MP12608 V 10-74 Minimate Pro 4 Battery Level 4.2 Volts Unit Calibration August 24, 2017 by Instantel Geo1 Calibration SD12646, August 24, 2017 by Instantel File Name MP12608_20180226000020.IDFH 100 50 20 Ul E E 10 0 m 5 2 Toronto 514-2008 1 2 5 10 20 50 100 > Frequency (Hz) Tran: + Vert: x Long: # Tran 01:00:20 00:00:04 Feb 26 /18 Feb 27 /18 Time Scale: 1 hour /div Amplitude Scale: Geo: 1.000 mm/s/div Sensor Check Printed: March 1, 2018 (V 10.74) Format' 1995-2015 Xmark Corporation 0.0 0.0 0.0 Instantel Histogram Start Time 00:00:19 February 27, 2018 Histogram Finish Time 00:00:04 February 28, 2018 Number of Intervals 24.00 at 1 hour Range Geo:254.0 mm/s Sample Rate 2048sps Operator/Setup: Operator 1/greenwich-lau.nsb Notes Location: Near Launch shaft Project Number: 171-13711-00 Project Name: Greenwich Sanitary trunk sewer Clients: Ward & Burk Event Report Peak Vector Sum 1.363 mm/s on February 27, 2018 at 08:14:57 Long Vert Serial Number Tran Vert Long PPV 0.709 1.340 1.135 mm/s ZC Freq 7.7 19.7 10.3 Hz Date Feb 27 /18 Feb 27 /18 Feb 27 /18 Time 09:55:00 08:14:57 08:35:01 Sensor Check Disabled Disabled Disabled Frequency *** *** Hz Overswing Ratio Peak Vector Sum 1.363 mm/s on February 27, 2018 at 08:14:57 Long Vert Serial Number MP12608 V 10-74 Minimate Pro 4 Battery Level 4.2 Volts Unit Calibration August 24, 2017 by Instantel Geo1 Calibration SD12646, August 24, 2017 by Instantel File Name MP12608_20180227000019.IDFH Toronto 514-2008 100-[-- 50-- 20 00 50 20 — Ul � E E >, 10-- > 0 > 5- 1 2 5 10 20 50 100 Frequency (Hz) Tran: + Vert: x Long: # Tran 01:00:19 Feb 27 /18 Time Scale: 1 hour /div Amplitude Scale: Geo: 1.000 mm/s/div Printed: March 1, 2018 (V 10.74) Format' 1995-2015 Xmark Corporation 00:00:04 Feb 28 /18 Sensor Check 0.0 0.0 0.0 Presentations and Handouts National Access Awareness Week 2018 Presented by Andre O'Bumsawin Clarington Accessibility Advisory Committee PAW ccess Ip W060 ■ • r qdL— a � • _ r • -=W�r— ;— -mdFm..L. 0 Clarington's Accessibility Advisory Committee's accomplishments during the 2014 -2018 term SALp .0ccess &,VS ffidww AAC Term Work Pla""I4-2018 Promote accessible public washrooms Attend joint meeting of Durham AACs Develop short presentations (Council, CBOT, BlAs) ..Review Site Plan Applications and Municipal projects 9Explore and develop an incentive program "Attend meetings with Chairs of Durham Region AACs Attend Community festivals and events t�,0 ccess The Access Clarington brochure Clarington Accessibility Advisory Committee I;Y1J �T-M Y EW -11M We are a group of Clarington residents who are passionate about helping Clarington become a }carrier-free community. We were appointed by Clarington Council and work with one Council representative over a tour -year period 2 Our Vision We envision Clarington as a barrier - free community for residents, employees and visitors. We believe in inclusive communities for everyone to enjoy, regardless of age, ability, language or any other factor. What We Do We work to identify, prevent and remove barriers faced by people with disabilities We meet monthly and provide feedback on the following: • Clarington's Accessibility policies and multi-year accessibility plan • Site plans and renovations at Municipal facilities • Municipal programs and services • Public education and awareness • Compliance with provincial accessibility standards and legislation Our goal is to make sure people with disabilities have the some opportunities as everyone else in Clarington. 4r . r N � A' ��vAccess �.,4rClarington Contact Us Questions, comments and feedback about accessibility in Clarington can be directed to: Accessibility Co-ordinator 40 Temperance St. Bowmanwi[le, ON Ll C 3A6 405-623-3379 ext. 2131 accessi bi I ity,Pc I aringto n. n et www.clarington.net/accessibility Additional Accessibility Information Accessibility Directorate of Ontario 777 Bay Street Suite 601 ARB Toronto, ON M7A 2J4 1-866-515-2025 www.ontario.calaccessi bility � tjv-opACCeSS �s.���CldClllgtOli SALp .0ccess , ,, .8 &'VS ffidww Celebrating Access in our Community in 2016 SALp .0ccess &,VS ffidww Celebrating Access in our Community in 2017 SALp .0ccess &,VS ffidww All - V to Im"T gnwmanv-liip Creek Accessible -41 • Beach Access Mats ~ --- --------'--' �' -��-� ----- --'-_ '' � -----'� ' - -- ---------' ' -_ pAw ccess Accessible Ramp at Kid's playground SALp .0ccess &,VS ffidww Swing at kid's Acca Playgrounr? kosible SALm .0ccess &,Vs WdWW On -Going Prioritier- e Cross jurisdiction snow removal is always an issue *Advocating for accessible businesses in our Downtown Area •Transportation — sidewalk connections, bus pads & Specialized Transportation *Accessible housing t��►ccess Life cycle with potential Accessibility Concerns Ask 0 DesignABLE Environments Inc. tALp►ccess AROUND THE WORLD PEOPLE LIVE WITH SOLE FORM OF DISABILITY It is the world's biggest minority that anyone can become a pad of of any time. t��►ccess �ington Mats Clarington's Present Population - 95,000 people 15.5% of population can be assumed to have a disability thus approximately 15,000 people SALp .0ccess Everything is a matter of perspective u rosy of The R i ck H a n se n Fou nda#i on t��►ccess Specialized Transportation Services 1011kccess ,q. , &,Vs mdwm Due to recent Canadian demographic predictions, we will need to build accessible and adaptable housing in the foreseeable future SALp .0ccess &'VS WdWW "My disability is that I cannot use my legs. My handicap is your negative perception of that disability, and thus of me:" Cou rtesy of The Rick H a n se n F ou nd a tic n SALp .0ccess Thank you Clarington Council! ..V,A'Vccess &,Vs