HomeMy WebLinkAboutGG Report 2018-05-07� -N n I # I1' 11
General Government Committee
Report to Council
Report to Council Meeting of May 22, 2018
Subject: General Government Committee Meeting of Monday, May 7, 2018
Recommendations:
1. Receive for Information
(a) 8.1
Minutes of the Newcastle Business Improvement Authority
dated April 12, 2018
(b) 8.2
Minutes of the Ganaraska Region Conservation Authority
dated March 15, 2018
(c) 8.3
Minutes of Tyrone Community Centre dated April 18, 2018
(d) 8.4
Minutes of the Central Lake Ontario Conservation Authority
dated April 17, 2018
(e) 8.5
Renee Michaud, (Acting) Deputy Clerk, City of Pickering,
Regarding Ontario Gaming GTA LP Revenue Sharing
(f) 8.6
Renee Michaud, (Acting) Deputy Clerk, City of Pickering,
Regarding Inflated Municipal Property Assessments
(g) 8.7
Bob Chiarelli, Minister, Ministry of Infrastructure Regarding
Integrated Bilateral Agreement, Investing in Canada
Infrastructure Program
(h) ESD -004-18
Emergency and Fire Services 2017 Annual Report
2. Youth Centre in Courtice
That Report CSD -006-18 be received;
That Council approve a six month pilot project Youth Centre operated by the John
Howard Society, located at South Courtice Arena, with a scheduled opening date of
September 4, 2018;
That the $50,000 approved in the 2018 budget be drawn from Community Services
Youth Centre Pilot Account #100-42-426-10496-7161 and provided to the John
Howard Society to operate the Youth Centre;
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General Government Committee
Report to Council
That Council approve the proposed additional cost of $5,000 to operate the Youth
Centre on Saturdays for six months to be funded from Unclassified Administration -
Contingency Account #100-21-211-x-7298 for 2018 only;
That staff report back to Council prior to the end of the six month pilot project; and
That all interested parties listed in Report CSD -006-18 and any delegations be
advised of Council's decision.
3. Delegation of Andy Benson, Clinical Manager, Base Hospital,
Regarding Tiered Response
That the delegation of Andy Benson, Clinical Manager, Base Hospital, Regarding
Tiered Response, be received with thanks.
4. Brian Duncan, Senior Vice President, Darlington Nuclear Station,
Regarding OPG Overview - Spring 2018
That the delegation of Brian Duncan, Senior Vice President, Darlington Nuclear
Station, Regarding OPG Overview - Spring 2018, be received with thanks.
5. Christine McSorley, Chairperson, Newcastles of the World Regarding
Municipality of Clarington Representative at the Newcastle of the World
Conference 2018
That Communication Item 9.1, regarding a request from Christine McSorley,
Chairperson of Newcastles of the World to send staff member Jen Stycuk to the
next Newcastles of the World Event be received;
That staff be authorized to send Jen Stycuk as the Municipal Representative to the
Newcastles of the World Conference in Shinshiro, Japan from October 3-9, 2018;
That Jen Stycuk not be required to use personal vacation as she will be
representing on behalf of the Municipality of Clarington;
That funds for this initiative be drawn from Municipal Accounts #100 -X -X -X -X-2917;
and
For Council Meeting of May 22, 2018 Page 2
Ciarftwu General Government Committee
Report to Council
That the upset limit for expenses related to Ms. Stycuk travelling to Shinshiro,
Japan be $2,500.
6• Christopher Harris, Town Clerk, Town of Whitby, Regarding
Cladophora Growth — Whitby Waterfront
That the following Town of Whitby resolution, regarding Cladophora Growth —
Whitby Waterfront, be endorsed by the Municipality of Clarington:
Whereas nuisance growth of cladophora along the nearshore destroys fish
habitat and deprives residents and visitors of the use and enjoyment of the
waterfront and beaches;
And whereas the Regions of Durham and York have commissioned an
Environmental Assessment to address the outfall capacity limitations of the
Duffin Creek WPCP;
And whereas the waterfront of Whitby is an invaluable asset and assuring
its cleanliness is essential to the well-being of our residents and future
prosperity of our Town;
And whereas the waterfront of Whitby deserves respect, regard and
protection consistent with the latest and ongoing provincial, federal and
international research and strategies to investigate and reduce algae
blooms in Lake Erie and Lake Ontario.
Now Therefore be it Resolved:
That the Minister of Environment and Climate Change be advised of the
strong concern of the Council of the Town of Whitby has about the
negative social, recreational and economic impacts that would result from
nuisance Cladophora on its waterfront;
That the Minister of Environment and Climate Change be requested to adopt
a science -based approach to this matter ensuring that nutrients from all
sources impacting the water quality of Lake Ontario are reduced in an
appropriate and sustainable manner; and,
For Council Meeting of May 22, 2018 Page 3
Garington
General Government Committee
Report to Council
That the Clerk forward a copy of this resolution to the Minister of
Environment and Climate Change, Durham Area Municipalities, the Regional
Municipality of Durham and York, and the Members of Provincial Parliament
representing Durham and York Regions.
7. 2018 Clarington Community Grant Requests
That Report CSD -005-18 be received;
That Council consider all submitted grant requests;
That the 2018 Community Grant Program be closed following Council's
consideration of these requests; and
That all interested parties listed in Report CSD -005-18 and any delegations be
advised of Council's decision by the Department.
8. Brownsdale Community Centre
That Grant Application #18-01, from the Brownsdale Community Centre, be
approved in the amount of $2,999.00.
9. Kendal Community Centre
That Grant Application #18-02, from the Kendal Community Centre, be approved in
the amount of $5,000.00.
10. Orono Town Hall
That Grant Application #18-03, from the Orono Town Hall, be approved in the
amount of $2,999.00.
11. Solina Community Centre
That Grant Application #18-04, from the Solina Community Centre, be approved in
the amount of $2,999.00.
For Council Meeting of May 22, 2018 Page 4
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12. Tyrone Community Centre
General Government Committee
Report to Council
That Grant Application #18-05, from the Tyrone Community Centre, be approved in
the amount of $5,000.00.
13. Newtonville Community Hall
That Grant Application #18-06, from the Newtonville Community Hall, be approved
in the amount of $5,000.00.
14. Hampton Community Association
That Grant Application #18-07, from the Hampton Community Association, be
approved in the amount of $2,999.00.
15. Liberty Allotment Garden
That Grant Application #18-08, from the Liberty Allotment Garden, be approved in
the amount of $500.00.
16. Bowmanville Allotment Gardens
That Grant Application #18-09, from the Bowmanville Allotment Gardens, be
approved in the amount of $500.00.
17. Orono Horticultural Society
That Grant Application #18-10, from the Orono Horticultural Society, be approved in
the amount of $500.00.
18. Bowmanville Horticultural Society
That Grant Application #18-11, from the Bowmanville Horticultural Society, be
approved in the amount of $500.00.
For Council Meeting of May 22, 2018 Page 5
Ciarftwu General Government Committee
Report to Council
19. Newcastle Horticultural Society
That Grant Application #18-12, from the Newcastle Horticultural Society, be
approved in the amount of $500.00.
20• Orono Agricultural Society
That Grant Application #18-13, from the Orono Agricultural Society, be approved in
the amount of $2,500.00.
21 • Lakeshore New Horizons Band
That Grant Application #18-14, from the Lakeshore New Horizons Band, be
approved in the amount of $750.00.
22. Newcastle's Art Show Inc.
That Grant Application #18-15, from the Newcastle's Art Show Inc., be approved in
the amount of $2,500.00.
23. Newcastle Village and District Historical Society
That Grant Application #18-16, from the Newcastle Village and District Historical
Society, be approved in the amount of $1,500.00.
24. Architectural Conservancy of Ontario - Clarington Branch
That Grant Application #18-17, from the Architectural Conservancy of Ontario -
Clarington Branch, be approved in the amount of $2,999.00.
25. The Gathering Place
That Grant Application #18-18, from The Gathering Place, be approved in the
amount of $2,000.00.
For Council Meeting of May 22, 2018 Page 6
Ciarftwu General Government Committee
Report to Council
26. Feed the Need Durham
That Grant Application #18-19, from the Feed the Need Durham, be approved in
the amount of $3,000.00.
27. PFLAG Canada Durham Region
That Grant Application #18-20, from the PFLAG Canada Durham Region, be
approved in the amount of $2,500.00.
28. Autism Home Base Durham
That Grant Application #18-21 from, the Autism Home Base Durham, be approved
in the amount of $2,000.00.
29. Big Brothers Big Sisters of Clarington
That Grant Application #18-22, from the Big Brothers Big Sisters of Clarington, be
approved in the amount of $2,000.00.
30. Distress Centre Durham
That Grant Application #18-23, from the Distress Centre Durham, be approved in
the amount of $1,500.00.
31. Grandview Children's Foundation
That Grant Application #18-24, from the Grandview Children's Foundation, be
denied.
32. Bowmanville District Navy League
That Grant Application #18-25, from the Bowmanville District Navy League, be
approved in the amount of $2,000.00.
For Council Meeting of May 22, 2018 Page 7
Cjarftwn General Government Committee
Report to Council
33. Boys and Girls Club of Durham
That Grant Application #18-26, from the Boys and Girls Club of Durham, be
approved in the amount of $1,500.00.
34. Scientists in School
That Grant Application #18-27, from the Scientists in School, be approved in the
amount of $500.00.
35. Soper Valley Model Railroad Association
That Grant Application #18-28, from the Soper Valley Model Railroad Association,
be approved in the amount of $1,500.00.
36. Bowmanville Tennis Club
That Grant Application #18-29, from the Bowmanville Tennis Club, be approved in
the amount of $500.00.
37. Darlington Soccer Club
That Grant Application #18-30, from the Darlington Soccer Club, be approved in the
amount of $300.00.
38. Clarington Minor Football Association
That Grant Application #18-31, from the Clarington Minor Football Association, be
approved in the amount of $300.00.
39. Clarington Ravens
That Grant Application #18-34, from the Clarington Ravens, be approved in the
amount of $654.00.
For Council Meeting of May 22, 2018 Page 8
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40. Clarington Swim Club
That Grant Application #18-32, from the Clarington Swim Club, be denied.
41. Oshawa Camaros Baton Club
That Grant Applications #18-33, from the Oshawa Camaros Baton Club, be denied.
42. 2018 Community Event Sponsorship Requests — Spring Intake
That Report CSD -007-18 be received;
That Council consider all submitted sponsorship requests;
That the 2018 Community Event Sponsorship Program be closed following
Council's consideration of these requests; and
That all interested parties listed in Report CSD -007-18 and any delegations be
advised of Council's decision by the Department.
43. Hampton United Church
That Sponsorship Application #S11-18, from the Hampton United Church, be
approved in the amount of $500.00.
44. Concerts in the Park
That Sponsorship Application #S12-18, from the Concerts in the Park, be approved
in the amount of $2,000.00.
45. Donna Robertson
That Sponsorship Application #S13-18, from the Donna Robertson, be approved in
the amount of $2,000.00.
46. Orono Town Hall Board
That Sponsorship Application #S14-18, from the Orono Town Hall Board, be
approved in the amount of $500.00.
For Council Meeting of May 22, 2018 Page 9
Ciarftwu General Government Committee
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47. Kendal Community Centre
That Sponsorship Application #S15-18, from the Kendal Community Centre, be
approved in the amount of $1,000.00.
48. Bowmanville Hospital Foundation
That Sponsorship Application #S16-18, from the Bowmanville Hospital Foundation,
be approved in the amount of $2,000.00.
49. Centre Multiculturel Francophone de Durham
That Sponsorship Application #S17-18, from the Centre Multiculturel Francophone
de Durham, be approved in the amount of $500.00.
50. Newcastle Village Concerts
That Sponsorship Application #S18-18, from the Newcastle Village Concerts, be
approved in the amount of $750.00.
51. Clarington Minor Football Association
That Sponsorship Application #S19-18, from the Clarington Minor Football
Association, be approved in the amount of $1,000.00.
52. Grandview Children's Foundation
That Sponsorship Application #S20-18, from the Grandview Children's Foundation,
be approved in the amount of $1,000.00.
53. Tyrone Community Centre
That Sponsorship Application #S21-18, from the Tyrone Community Centre, be
approved in the amount of $500.00.
For Council Meeting of May 22, 2018 Page 10
Ciarftwu General Government Committee
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54. Bark in the Park Durham
That Sponsorship Application #S22-18, from the Bark in the Park Durham, be
approved in the amount of $500.00.
55. Driftwood Theatre Group
That Sponsorship Application #S23-18, from the Driftwood Theatre Group, be
approved in the amount of $1,000.00.
56. Bethesda House
That Sponsorship Application #S24-18, from the Bethesda House, be approved in
the amount of $750.00.
57. Newcastle's Art Show Inc.
That Sponsorship Application #S25-18, from the Newcastle's Art Show Inc., be
approved in the amount of $1,000.00.
58. Newcastle BIA
That Sponsorship Application #S26-18, from the Newcastle BIA, be approved in the
amount of $2,000.00.
59. Orono Agricultural Society
That Sponsorship Application #S27-18, from the Orono Agricultural Society, be
approved in the amount of $1,000.00.
60. Newtonville Music Night in the Park
That Sponsorship Application #S28-18, from the Newtonville Music Night in the
Park, be approved in the amount of $1,180.00.
For Council Meeting of May 22, 2018 Page 11
Ciarftwu General Government Committee
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61. Appointments to the Clarington Municipal Election Compliance Audit
Committee
That Report CLD -013-18 be received;
That the following three applicants be appointed to the Clarington Compliance Audit
Committee in accordance with section 88.37(1) of the Municipal Elections Act,
1996, for a term ending November 30, 2022:
a. Ryan Frost
b. Paul Jones
c. JoAnne Swaine
;and
That all interested parties listed in Report CLD -013-18 and any delegations be
advised of Council's decision.
62. Appointment to the Agricultural Advisory Committee
That Report CLD -014-18 be received;
That the resignation of Elgin Greenham be received, with regret, and that he be
thanked for his contribution to the Agricultural Advisory Committee;
That Ben Eastman be appointed as a citizen representatives for a term ending
December 31, 2022 or until a successor is appointed, to the Agricultural Advisory
Committee for the Municipality of Clarington; and
That all interested parties listed in Report CLD -014-18 and any delegations be
advised of Council's decision.
63. Bowmanville East Urban Centre Secondary Plan Update
That Report COD -011-18 be received;
That the proposal received from SvN Architects + Planners Inc. being the most
responsive bidder meeting all terms, conditions and specifications of RFP2018-03
be awarded the contract for the provision of professional services for the
Bowmanville East Urban Centre Secondary Plan Update.
For Council Meeting of May 22, 2018 Page 12
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General Government Committee
Report to Council
That the funds required in the amount of $257,121.04 (net HST Rebate) be drawn
from prior budget year carryover amounts in account 100-50-502-15201-7161; and
That all interested parties listed in Report COD -011-18 and any delegations be
advised of Council's decision by the Corporate Services Department.
64. Wilmot Creek Secondary Plan
That Report COD -012-18 be received;
That the proposal received from The Planning Partnership being the most
responsive bidder meeting all terms, conditions and specifications of RFP2018-02
be awarded the contract for the provision of professional services for the Wilmot
Creek Secondary Plan;
That the contract award be subject to the Municipality executing a funding
agreement with the Rice Development Group and other property owners as
required to cover 100% consultants costs and municipal resources, including
review time from various departments, project management, and administration
costs; and
That all interested parties listed in Report COD -012-18 and any delegations be
advised of Council's decision by the Corporate Services Department.
65. South East Courtice Secondary Plan
That Report COD -013-18 be received;
That the proposal received from AECOM being the most responsive bidder meeting
all terms, conditions and specifications of RFP2018-4 and subject to a satisfactory
reference check, be awarded the contract for the provision of services for the
Southeast Courtice Secondary Plan, subject to receipt of funding from the
Southeast Courtice Landowners Group;
That the contract award be subject to the Municipality executing a funding
agreement with the Southeast Courtice Landowners Group as required to cover
100% consultants costs and municipal resources, including review time from
various departments, project management, and administration costs;
For Council Meeting of May 22, 2018 Page 13
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General Government Committee
Report to Council
That pending funding required is received that the amount of $ 584,068.75
(including HST) be drawn from the following accounts: Developer Contributions #
100-50-502-15103-7224 $584,068.75; and
That all interested parties listed in Report COD -013-18 and any delegations be
advised of Council's decision by the Corporate Services Department.
66. 2018 Pavement Rehabilitation
That Report COD -014-18 be received;
That Coco Paving Inc. with a total bid amount of $2,486,211.36 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and specifications
of Tender CL2018-10 be awarded the contract for the pavement rehabilitation for
2018 as required by the Engineering Services Department;
That at the funds required for this project in the amount of $2,919,500.00 (Net HST
Rebate) which includes the construction cost of $2,486,211.36 (Net HST Rebate)
and other related costs such as design, material testing, inspection, contract
administration, and contingencies of $433,288.64 (Net HST Rebate) be funded by
the Municipality as follows:
Pavement Rehabilitation Program 110-32-330-83212-7401 $2,558,300.00
Rural Road Rehabilitation Program 110-32-330-83680-7401 $ 150,000.00
Regional Road 57 and Multi -use Trail (Nash to Longworth) 110-32-331-
83301-7401 $ 113,900.00
Railway Paving (Operations) 100-36-384-10335-7540 $ 97,300.00
That all interested parties listed in Report COD -014-18 and any delegations be
advised of Council's decision by the Corporate Services Department.
67. Mill Street Active Transportation
That Report COD -015-18 be received;
That M&S Architectural Concrete Ltd. with a total bid amount of $937,993.63 (Net
HST Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2018-8 be awarded the contract for the pavement
rehabilitation for 2018 as required by the Engineering Services Department;
For Council Meeting of May 22, 2018 Page 14
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General Government Committee
Report to Council
That the funds required for this project in the amount of $1,221,000.00, (Net HST
Rebate) which includes the construction cost of $937,993.63 (Net HST Rebate) and
other related costs such as design, utility daylighting, material testing, inspection,
contract administration, and contingency in the amount of $283,006.37 (Net HST
Rebate) be funded by the Municipality as follows:
Erosion Protection Works 2018 110-32-340-83437-7401 $ 120,000.00
That all interested parties listed in Report COD -015-18 and any delegations be
advised of Council's decision by the Corporate Services Department.
68• Half Masting of Flags
Resolution #GG -001-18
Moved by Councillor Woo, seconded by Councillor Hooper
That the Corporate Policy F106, Half Masting of Flags, be amended as follows:
x Section 3, Procedures, delete the following bullets, indicating when flags at
municipal facilities will be flown at half-mast:
o Reigning Monarch or a member of the immediate Royal Family
(spouse, son or daughter, father, mother, brother or sister of the
Reigning Monarch)
o The present or a former Governor General
o The present or a former Prime Minister
o The Lieutenant Governor
o The Premier
o Current Durham Member of Parliament and Member of Provincial
Parliament
x Section 3, Procedures, replace the following bullet wording, indicating when
flags at municipal facilities will be flown at half-mast:
o "Any day declared as a day of mourning by the Federal or Provincial
Governments"
With the following:
o "Any day that the flag is flown at half-mast by the Federal Government
or the Province of Ontario"
For Council Meeting of May 22, 2018 Page 15
Ciarftwu General Government Committee
Report to Council
x Section 3, Procedures, delete the following third paragraph:
"Flags will be flown at half-mast on the day only on the day of the
funeral for a current member of full-time staff, or any other person
whom it is desired to so honour."
And replace it with the following:
"Flags will be flown at half-mast on the day of the funeral for a current
member of full-time staff, or any other person whom it is desired to so
honour."
For Council Meeting of May 22, 2018 Page 16