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Home My WebLink AboutPD-20-99 Addendum . ,. I . ~.>;t-"" ON: ADDPD20 .- .[--.... llNFIlUSBED BUSIII1ESS THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Date: Monday, March 8, 1999 File # ,Fri. C;f Res. # C-J 7/? -9'9 . Meeting: Council Addendum Report: PD-2D-99 FILE #: By-law # Subject: ONTARIO 2000 - MAIN STREET ONTARIO FUNDING PROGRAM Recommendations: It is respectfully recommended to Council the following: 1. THAT Report PD-20-99 and Addendum to Report PD-20-99 be received; 2. THAT Council select an option for the distribution of funding from the Ontario 2000 - Main Street Funding Program; 3. THAT the respective organizations be requested to notify the Municipality by May 1 ", 1999 of any proposals that would qual ify under Main Street Ontario Program; 4. THAT in the event that any community does not wish to participate or utilize the full extent of the funds available to them, that said funds be made available to the remaining groups; 5. THAT Valleys 2000 and all the BIA's be sent a copy of this report and notified of Council's decision on the matter. BACKGROUND: 1. At the meeting of February 22, 1998, Council referred Report PD-20-99 back to staff for reconsideration. The concerns raised were: . Are the funds distributed equitably if Valleys 2000 was given a grant off the top? In other words, was Bowmanville getting more funding because the Valleys 2000 project was segregated? , ... .~ ..... ~:r'-/ ~ ADDENDUM REPORT NO.: PD-2Q-99 PAGE 2 . Why should the matching funding for Courtice be provided from the Municipality when in the other communities, various organizations were being asked to raise the matching funding? Staff's original suggestion was that Valleys 2000 be given $10,000 separate from the distribution of the balance of the funds. In that sense, Bowmanville was getting proportionately more funding. The balance was distributed generally proportionately. However, adjustments were made as follows: . Bowmanville BIA would receive a slightly lower amount in recognition of the funding going to the Valleys 2000 project; . Courtice have a smaller project in recognition that there is no BIA and that any project would be tax-supported; . Orono BIA would receive a higher amount to provide for a minimum $5,000 project. 2. Members of Council indicated that the funding "formula" should be equitable and applicable to all communities. To address these concerns, three (3) options are proposed for Council's consideration. Option 1 Community funded - Proportionately split (Population) This option would require that community groups provide the 50% funding in all urban areas. In Orono and Newcastle Village, the funds would be made available to the BIA's only. In Bowmanville and Courtice, the funds would be made available to other community groups. This is in part because Valleys 2000 has a well- developed project which was "heartily endorsed" by Council on December 7, 1998. It is also in recognition that there is no BIA in Courtice. Staff would suggest . ~. ~- ~ ?..r' ADDENDUM REPORT NO.: PD-2o-99 PAGE 3 that it be sent to various groups in Courtice including the Courtice Area Ratepayers Association, Courtice Lions Club, Courtice Youth Centre, Friends of Second Marsh, Friends of the Farewell, etc. The project could be more oriented to valley rehabilitation, millennial gardens, etc. Under this option, the funds would be spit was follows: Community Bowmanville Courtice Newcastle Orono Total Villa e 1999 25,800 17,100 7,400 1,950 52,250 Po ulation Percentage 49.4 "10 32.7 "10 14.2 "10 3.7"10 100"10 Funding $17,784 $11,772 $5,112 $1332 $36,000 If this option is chosen, it is recommended that Council determine the distribution of the allocated $17,784 for Bowmanville between the Bowmanville BIA and Valleys 2000. It should also be noted that the full amount of the Courtice funding would not likely be fully utilized given the resources of the community cgroups. Therefore, if necessary, any balance would be distributed to the remaining groups. Option 2 Municipal funded - Proportionately split (Population) This option follows the same formula as Option 1 but requires that the Municipality match the funds for the selected projects. In consultation with the Treasurer, it was determined that these funds could be made available from the Impact Escrow Reserve Fund. However, if Council were to make available $36,000 out of this fund, it would be more appropriate for a Municipal project. Option 3 Community funded - Valleys 2000 with balance proportionately split to BiAs (No Courtice project) . -, . . ./ ~ ADDENDUM REPORT NO.: PD.20.99 PAGE 4 This option would recognize that Valleys 2000 received an early endorsement by Council and made a request for using this funding available to the Municipality. It also recognizes that Council forwarded information on the Ontario 2000 -Main Street Funding only to the three BIA's by resolution on January 25, 1999. Consequently, the distribution would be limited to the four groups identified by Council up to January 25th, 1999. Option 3A proposes a $10,000. contribution to Valleys 2000. Option 3B allows Council to select another amount. Community Valleys 2000 80wmanville Newcastle Orono Total VillaKe 3A 1999 25,800 7,400 1,950 35,150 Population Percentage 73.4 "10 21.1 "10 5.5 "10 100"10 Funding $10,000 $19,084 $5,486 $1430 $36,000 38 Percentage 73.4% 21.1% 5.5% 100"10 Funding * $36,000 . To be determined by Council 3. Given time taken for the referral back to staff, it is recommended that the groups be given an additional month to complete their application. Accordingly, it is recommended that the groups be requested to submit their proposals by May 1", 1999. Respectfully submitted, Reviewed by, cjt~~ Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer. . Crome, M.C.I.P., R.P.P. Acting Director of Planning & Development DC*jip February 24, 1999 ~ ., . ...; ADDENDUM REPORT NO.: PD.20.99 PAGE 5 Interested parties to be notified of Council and Committee's decision: Bowmanville Business Centre do Ron Hooper . P.O. Box 365 BOWMANVILLE, Ontario LlC 3L5 Orono BIA do Dan Banting 5331 Main Street Box 249 ORONO, Ontario LOB 1MO Newcastle BIA do Ron Hope 20 King Street West Unit #10 NEWCASTLE, Ontario 11 B 1 H7 Rev. Frank Lockhart Valleys 2000 P.O. Box 364 BOWMANVILLE, Ontario l1C 311 ON: PD-20-99 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File# Date: Monday, February 15, 1999 Res. # Report #: PD-20-99 FILE #: By-law # Subject: ONTARIO 2000 - MAIN STREET ONTARIO FUNDING PROGRAM Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-20-99 be received; 2. THAT the recommended allocation of the Main Street Ontario Funds be approved; 3. THAT a copy of this report be forwarded to Valley 2000, Bowmanville Business Centre, Newcastle Village BIA, Orono BIA and that they be requested to notify the Municipality by April 1 , 1999 of any proposals that would qualify under Main Street Ontario Program; 4. THAT in the event that any BIA does not wish to participate, that its share be split proportionately with the other BINs and Valleys 2000 or as otherwise agreed to by the remaining parties; and 5. THAT Valleys 2000 and all the BINs be sent a copy of this report and notified of Council's decision on the matter. 1. BACKGROUND 1.1 On January 1, 1999 the Honourable Isabel Bassett, Minister of Citizenship, Culture and Recreation launched Ontario 2000, Ontario's program to celebrate the millennium. The government will invest 20 million dollars in community based projects that supports conserving our heritage and environment, engages Ontario's youth and focuses on the province's past and future. REPORT NO.: PD-2o-99 PAGE 2 1.2 One initiative under Ontario 2000 program is Main Street Ontario. Municipalities, First Nations, and local service boards are eligible to submit applications for funding for community oriented millennium activities between January 1 and December 31, 2000. Funding is based on matching funds of up to 50 cents per resident. Millennium Projects must fall under one or more of the following themes; Homecoming - Tourism and other community initiatives designed to attract visitors to Ontario and encourage Ontarians to explore their province in the millennium year Beautify Ontario - Projects such as beautification of communities; millennium gardens; rivers, creek and lake improvements; historical restorations; projects to improve accessibility for people with disabilities, and other initiatives that will improve the places where we live. Land of Opportunity - Ontario's accomplishments provide opportunities to showcase our rich past, vibrant present and bright and confident future. We are Onta"rio- local heritage programs, projects and initiatives, and cultural shows and festivals designed to highlight all that is Ontario. Deadline for applications is March 31, 2000. 2. CLARINGTON PROJECTS 2.1 There are few projects that have been initiated to celebrate the Millennium, however more will likely be starting up as we move closer to the year 2000. Valleys 2000 is a project sponsored largely by the Bowmanville Lions Club, the Bowmanville Rotary Club, the Healthy Communities Committee and other community members. The project includes a trail system and other features that would enhance the Bowmanville Creek Valley from downtown Bowmanville to the Waterfront. REPORT NO.: PD-20-99 PAGE 3 The project will be funded through various Millennium funding programs as well as from fund raising efforts. The Bowmanville Business Centre has expressed an interest in enhancing the main street of Bowmanville to celebrate the Millennium. At the January 25, 1999 Council Meeting, Council passed a resolution that a copy of the Ontario 2000 - Main Street Ontario application and criteria be distributed to all Business Improvements Areas in Clarington and Valleys 2000, to advise them of available funding. On February 8th, 1999 Council received correspondence from the Ministry of Citizenship, Culture and Recreation advising Council of the Main Street Ontario funding initiative. The correspondence was referred to Staff. 2.2 The Main Street Ontario program allocated 50 cents per resident per municipality. According to the most recent information, Clarington's population is approximately 72,000, therefore the Municipality is eligible for $36,000. All projects are based on 50% matching funds. Assuming that all of those circulated express an interest in the funding, Staff propose the following distribution of the $36,000.00. Bowmanville BIA Newcastle Village BIA Orono BIA Courtice Project Valleys 2000 TOTAL: $12,000 $ 5,000 $ 2,500 $ 6,500 $10,000 $36,000.00 . . REPORT NO.: PD-20-99 PAGE 4 2.3 The Municipality is required to make the application on behalf of all local organizations. In order to complete the application, the Municipality will require the BINs and Valleys 2000 to submit: a) a detailed description of a proposed project including a cost estimate, and describe how it meets Main Street Ontario funding criteria; b) a commitment to provide a minimum of 50% funding for the project; and c) a commitment that the terms and conditions in the Main Street Ontario application form will be honoured. In order to deal with applications in a timely fashion, the proposals are to be submitted to the Municipality of Clarington, no later than April 1, 1999. 2.4 Valleys 2000 and Bowmanville BIA have already expressed an interest in the Main Street Ontario funds. If any BIA does not wish to participate, those funds proposed should be reallocated proportionately or as agreed upon between the remaining parties. 2.5 In order to evenly distribute the funds throughout the Municipality, Staff have included a Courtice project. The project would be municipally funded streetscape improvements either at Highway 2 and Townline Road or Highway 2 and Courtice Road. The project would be determined by Planning and Public Works and the funds incorporated in the 1999 Capital Budget. Staff will report back to Council once a concept has been completed. 3. CONClUSIONS 3.1 The Main Street Ontario funding program will provide some assistance for Valleys 2000 and the Business Improvement areas who are contemplating a project to celebrate the Millennium. Staff will report back to Committee upon receipt of the proposed projects from Valleys 2000 and the BINs. '. ~ ~. REPORT NO.: PD-20-99 PAGE 5 Respectfully submitted, Reviewed by, d r ~-- -6-~Hv Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer. Da . Crome, M.C.I.P., R.P.P. Acting Director of Planning & Development CS*DC*df 5 February 1999 Interested parties to be notified of Council and Committee's decision: Bowmanville Business Centre do Ron Hooper P.O. Box 365 BOWMANVILLE, Ontario L 1C 3L5 Orono BIA do Dan Banting 5331 Main Street Box 249 ORONO, Ontario LOB 1 MO '.'"- Newcastle BIA do Ron Hope 20 King Street West Unit #10 NEWCASTLE, Ontario L1 B 1 H7 Rev. Frank Lockhart Valleys 2000 P.O. Box 364 BOWMANVILLE, Ontario L 1 C 3L1 670