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HomeMy WebLinkAbout02/05/2007 General Purpose and Administration Committee Minutes February 5, 2007 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 5,2007 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Director, Engineering Services, T. Cannella Facilities Manager, Community Services, George Acorn Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Deputy Treasurer, Finance Department, Lori Gordon Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Clerk II, Barb Boffey Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-077-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on January 22,2007, be approved. CARRIED Resolution #GPA-078-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT the agenda be altered to include Ray Christopher to the list of delegations. CARRIED General Purpose and Administration Committee Minutes February 5, 2007 PRESENTATION There were no presentations. DELEGATIONS Richard Ward appeared before the Committee with respect to the previous Council's position regarding Deer Creek and campaign contributions. Mr. Ward stated that he is concerned there is potential contravention to the Municipal Elections Act concerning Jerry Coughlin's shareholder interest in Coug's Developments. Mr. Ward urged the Committee to approach the C.F.O. of Mr. Coughlin's companies to determine shareholder interest. Tom Herd appeared before the Committee with respect to Report EGD-018-07 regarding future stop sign control at Rudell Road and Edward Street. Mr. Herd stated that since 1992 he has been a resident on Rudell Road. Mr. Herd is concerned with the increased speed and volume of resident and construction traffic on Rudell Road and borrowed a municipal radar gun to record vehicles exceeding the speed limit. Mr. Herd noted the highest volume of traffic is early in the morning and between 3:00 p.m. and 7:00 p.m. in the evening. Mr. Herd stated there is no drop-off area at the elementary school and not enough parking, resulting in substantial parking on Rudell Road. Mr. Herd stated he and other area residents are in support of the implementation of an all- way stop at the intersection of Edward Street and Rudell Drive and encouraged Council to approve an all-way stop. Ray Christopher appeared before the Committee with respect to Report OPD-001-07 regarding an application for Amendment to Draft Approved Plan of Subdivision. Mr. Christopher stated he is a resident of Kendal and a representative of the Kendal Lions Club. Mr. Christopher stated the Collaborative Agreement between the Kendal Lions Club, The Kendal Community Centre Board of Directors and the Municipality of Clarington is necessary to apply for a grant from the Ontario Trillium Foundation. The grant funds would be used to build a new kitchen at the Kendal Community Centre and to repair the roof. Mr. Christopher stated that building a new kitchen would enable The Kendal Lions Club and The Kendal Community Centre Board to expand the usage of the Kendal Community Centre. This would benefit the surrounding community as the new kitchen would be wheelchair accessible, accommodate much larger functions, assist community service fundraising initiatives with youth and seniors and result in an increase in Community Centre usage and revenues. If successful with their grant application, they will still need to raise additional funds. Therefore, improvements will be phased in as funds permit. - 2 - General Purpose and Administration Committee Minutes February 5, 2007 Councillor Novak chaired this portion of this meeting. PUBLIC MEETING (a) Subject: Applicant: Report: Application to Amend the Zoning By-law 84-63 1370304 Ontario Limited PSD-016-07 Cindy Strike, Senior Planner, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-016-07. Paul Sommerville, resident on Mull Crescent, Courtice appeared before the Committee and stated his property abuts the subject lands and he objects to the amendment being proposed. Mr. Sommerville stated the development represents an unfair increase in building size to lots which he feels would encroach onto his property. Mr. Sommerville stated the proponent should be required to provide a compelling rationale to the amendments which, if implemented, would result in a negative effect on his property. Bob Annaert, D.G. Biddle and Associates, on behalf of the applicant, appeared before the Committee and stated he supports staff's recommendation to approve the application. Mr. Annaert stated the application is not seeking for relief of set back requirements and stressed the buildings would not be any closer to abutting properties. Mr. Annaert asked the Committee to move forward with the application. No one spoke in support of Report PSD-016-07. (b) Subject: Applicant: Report: Application for Amendment to Draft Approved Plan of Subdivision 464367 Ontario Ltd. PSD-017 -07 Councillor Novak acknowledged receipt of two letters, from residents, concerning this application. Bob Russell, Planner, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-017 -07. No one spoke in opposition or support of Report PSD-017 -07. Bob Craig, 464367 Ontario Ltd. appeared before the Committee to answer any questions that may be raised. Mr. Craig stated he met with area residents in January to address their concerns and provide information on the drainage issue. From these meetings, Mr. Craig determined that area residents with small lots with dug wells are concerned that the drilled wells may affect their wells. Mr. Craig stated he has a concern with the proposed width of the walkway. Six metres is too wide and he would like to see it 3 metres wide with landscaping on either side. Mr. Craig confirmed he would be willing to meet with residents if necessary. - 3 - General Purpose and Administration Committee Minutes February 5, 2007 (c) Subject: Applicant: Report: Application for Draft Plan of Condominium Approval Aspen Heights Ltd. PSD-018-07 Susan Ashton, Senior Planner, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-018-07. No one spoke in opposition or support of Report PSD-018-07. Marlin McClashan, a resident on Westside Drive, Bowmanville, appeared before the Committee to obtain clarification on whether the property units were being sold or rented. David Crome, Director of Planning Services advised the units were for sale and would be owned. Kelvin Whalen, Kaitlin Group Ltd., appeared before the Committee on behalf of the applicant to answer any questions raised. PLANNING SERVICES DEPARTMENT REZONING TO PERMIT INCREASED RESIDENTIAL LOT COVERAGE AND REAR DECK PROJECTIONS APPLICANT: 1370304 ONTARIO LTD. (HALMINEN HOMES) Resolution #GPA-079-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report PSD-016-07 be received; THAT provided there are no significant issues raised at the Public Meeting, the application for rezoning submitted by 1370304 Ontario to permit increased lot coverage and deck projections for lots in Draft Approved Plan of Subdivision 18T -98012, be approved and the By-law shown on Attachment 2 to Report PSD-016-07 be forwarded to Council; and THAT all interested parties listed in Report PSD-016-07 and any delegations be advised of Council's decision. CARRIED - 4 - General Purpose and Administration Committee Minutes February 5, 2007 TYRONE SUBDIVISION - AMENDMENT TO DRAFT APPROVAL APPLICANT: 464367 ONTARIO LTD. (BOB CRAIG) Resolution #GPA-080-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-017-07 be received; THAT the application to amend Draft Approved Plan of Subdivision 18T -86012, be referred back to staff for further processing and the preparation of a subsequent report following the receipt of the outstanding agency comments; and THAT all interested parties listed in Report PSD-017-07 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR A 162 UNIT DRAFT PLAN OF CONDOMINIUM APPLICANT: ASPEN HEIGHTS LTD. Resolution #GPA-081-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Report PSD-018-07 be received; THAT the Draft Plan of Condominium application, submitted by Aspen Heights II Ltd. be approved and that the Director of Planning Services be authorized to issue Draft Approval, subject to the conditions as contained in Attachment 2 to Report PSD-015-07; THAT a copy of Report PSD-018-07 be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-018-07 and any delegation be advised of Council's decision. CARRIED REZONING TO PERMIT AN ADDITION TO A PLACE OF WORSHIP APPLICANT: HOPE FELLOWSHIP CHRISTIAN REFORMED CHURCH Resolution #GPA-082-07 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report PSD-019-07 be TABLED to the February 12, 2007 Council meeting. CARRIED - 5 - General Purpose and Administration Committee Minutes February 5, 2007 APPLICATION FOR REMOVAL OF HOLDING APPLICANT: THE KAITLlN GROUP Resolution #GPA-083-07 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report PSD-020-07 be received; THAT the application submitted by The Kaitlin Group to remove the Holding (H) symbol be approved; and that the By-law attached to Report PSD-020-07 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-020-07, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF ENVIRONMENTAL HOLDING SYMBOL APPLICANT: BRADLEY, J. & M. Resolution #GPA-084-07 Moved by Councillor Foster, seconded by Mayor Abernethy THAT Report PSD-021-07 be received; THAT the application submitted by Jeff and Marg Bradley, to remove the Environmental Holding (H) symbol be approved and that the By-law attached to Report PSD-021-07 to remove the Environmental Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-021-07 and any delegations be advised of Council's decision. CARRIED Resolution #GPA-085-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Committee recess for 5 minutes. CARRIED The meeting reconvened at 10:47 a.m. - 6 - General Purpose and Administration Committee Minutes February 5, 2007 Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT INTERSECTION OF TRULLS ROAD AND AVONDALE DRIVE, YORKVILLE DRIVE, COURTICE, PROPOSED ALL-WAY STOP Resolution #GPA-086-07 Moved by Councillor Novak, seconded by Councillor Trim THAT Report EGD-017 -07 be received; THAT the intersection of Trulls Road and Avondale DrivelYorkville Drive become an all- way stop with implementation in the spring of 2007; and THAT the proposed by-law attached to Report EGD-017 -07 be approved by Council. CARRIED INTERSECTION OF EDWARD STREET AND RUDELL ROAD, NEWCASTLE, REQUESTED ALL-WAY STOP Resolution #GPA-087-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT the recommendations contained in Report EGD-018-07 be defeated. CARRIED Resolution #GPA-088-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT stop signs be placed on the north and south sides of the intersection at Rudell Road and Edward Street as well as at the construction entrance on Rudell Road. CARRIED - 7 - General Purpose and Administration Committee Minutes February 5, 2007 PUBLIC INFORMATION CENTRE, INTERSECTION IMPROVEMENTS, OLD SCUGOG ROAD AND BOUNDARY ROAD, BURKETON Resolution #GPA-089-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report EGD-019-07 be received; THAT the Register and Comment Sheets from the Public Information Centre of December 5, 2006 be received; THAT staff implement the recommended intersection improvements at Old Scugog Road and Boundary Road; THAT the intersection improvement project be included and considered in the 2007 Capital Budget and Forecast at an estimated cost of $42,000; and THAT all those who attended the Public Information Centre and who have contacted the Municipality be informed of Report EGD-019-07. MOTION LOST Resolution #GPA-090-07 Moved by Councillor Hooper, seconded by Councillor Novak THAT all-way stop signs be placed at the intersection of Old Scugog Road and Boundary Road. CARRIED PUBLIC OPEN HOUSE, PROPOSED SOPER CREEK RECREATIONAL TRAIL, MEARNS PARK TO SPRUCEWOOD CRESCENT, BOWMANVILLE Resolution #GPA-091-07 Moved by Councillor Woo, seconded by Councillor Robinson THAT Report EGD-020-07 be received; THAT staff proceed with finalizing the design of the proposed recreational trail; and THAT the project be forwarded for consideration in the 2007 Capital Budget. CARRIED - 8 - General Purpose and Administration Committee Minutes February 5, 2007 MASTERPIECE ESTATES SUBDIVISION, PLAN 40M-2036, NEWCASTLE, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-092-07 Moved by Councillor Trim, seconded by Councillor Novak THAT Report EGD-021-07 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2036; and THAT Council approve the by-law attached to Report EGD-021-07, assuming certain streets within Plan 40M-2036 as public highways. CARRIED ORONO SKATE PARK - COLLABORATIVE AGREEMENT Resolution #GPA-093-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report EGD-022-07 be received; THAT Council authorize the Mayor and Clerk to execute the Collaborative Agreement between The Orono Amateur Athletic Association, The Municipality of Clarington, and the Orono Skate Park Committee for the purpose of development of an Orono Skate Park; and THAT all partners in the Collaborative Agreement be advised of Council's action. CARRIED - 9 - General Purpose and Administration Committee Minutes February 5, 2007 BAYWOOD SUBDIVISION PHASE 2, PLAN 40M-2172, BOWMANVILLE, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-094-07 Moved by Councillor Woo, seconded by Mayor Abernerthy THAT Report EGD-023-07 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2172; and THAT Council approve the by-laws attached to Report EGD-023-07, assuming certain streets within Plans 40M-2172 and 40R-21120 as public highways. CARRIED MILL STREET SUBWAY RECONSTRUCTION, NEWCASTLE Resolution #GPA-095-07 Moved by Councillor Novak, seconded by Mayor Abernethy THAT Report EGD-024-07 be received; THAT Council endorse the Hybrid alternative as the preferred alternative; THAT budget allocations contained in the 2006 Capital Budget, project Mill Street Grade Separation, account #110 32 330 83263 7401 be reduced from a total project cost of $6,500,000 to $2,250,000, funded through the DC reserve in the amount of $2,224,533 and from Developer Recovery in the amount of $25,467. MOTION LOST Councillor Trim chaired this portion of the meeting. - 10 - General Purpose and Administration Committee Minutes February 5, 2007 OPERATIONS DEPARTMENT COLLABORATIVE AGREEMENT BETWEEN THE KENDAL LIONS CLUB, THE KENDAL COMMUNITY CENTRE BOARD OF DIRECTORS AND THE MUNICIPALITY OF CLARINGTON Resolution #GPA-096-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report OPD-001-07 be received; THAT Council authorize the Mayor and Clerk to execute the collaborative Agreement between the Kendal Lions Club, the Kendal Community Centre Board of Directors and the Municipality of Clarington for the purpose of undertaking the Kendal Community Centre kitchen improvement project; and THAT the Kendal Lions Club, Kendal Community Board and the Ontario Trillium Foundation be advised of Council's action. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT COMMUNITY SERVICES DEPARTMENT JOB OPPORTUNITY FAIR Resolution #GPA-097-07 Moved by Councillor Foster, seconded by Councillor Novak THAT Report CSD-002-07 be received for information. CARRIED CLERK'S DEPARTMENT There were no reports considered under this section of the Agenda. Mayor Abernethy chaired this portion of the meeting. - 11 - General Purpose and Administration Committee Minutes February 5, 2007 CORPORATE SERVICES DEPARTMENT OSHAWAlCLARINGTON ASSOCIATION FOR COMMUNITY LIVING AND JOHN HOWARD SOCIETY LEASE AGREEMENTS Resolution #GPA-098-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Report COD-005-07 be received; THAT the Lease agreement (Attachment #1 to Report COD-005-07) with the Oshawa/Clarington Association for Community Living in the amount of $12,382.59 per annum for one (1) year term be approved; THAT the Lease agreement (Attachment #2 to Report COD-005-07) with the John Howard Society in the amount of $12,382.59 per annum for one (1) year term be approved; and THAT the By-laws attached to Report COD-005-07 marked Attachment #3 and Attachment #4 be approved authorizing the Mayor and the Clerk to execute the necessary agreements. CARRIED FINANCE DEPARTMENT There were no reports considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICE CONFIDENTIAL VERBAL REPORT REGARDING A PERSONNEL MATTER Staff advised the Committee prior to the meeting that Confidential Verbal Report regarding a Personnel Matter was pulled from the Agenda and would not be presented to the Committee for consideration at this time. - 12 - General Purpose and Administration Committee Minutes February 5, 2007 UNFINISHED BUSINESS Resolution #GPA-099-07 Moved by Councillor Foster, seconded by Councillor Novak THAT the delegation of Richard Ward be received for information. CARRIED OTHER BUSINESS Resolution #GPA-1 00-07 Moved by Councillor Foster, seconded by Councillor Novak THAT John Schoonderbeek be recognized for his volunteer contributions to the community and presented with a certificate of merit; and THAT John Schoonderbeek be nominated for the 2007 Environmental Achievement Award. CARRIED Resolution #GPA-101-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT staff investigate and report to Committee concerning the parking of recreational vehicles on residential properties. CARRIED Resolution #GPA-1 02-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT the meeting be "closed" to allow for consideration of a property matter. CARRIED The meeting reconvened in open session at 12:28 p.m. - 13 - General Purpose and Administration Committee Minutes February 5, 2007 ADJOURNMENT Resolution #GPA-1 03-07 Moved by Councillor Robinson, seconded by Councillor Novak THAT the meeting adjourn at 12:29 p.m. CARRIED ""'I /' ! " /] '/r-- ///.' '. ~N" . i/' / . \ DElJUTY-' CLERK .14.