HomeMy WebLinkAbout2018-05-07Clarington
General Government Committee
Minutes
May 7, 2018
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Minutes of a meeting of the General Government Committee held on Monday, May 7,
2018 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal left the meeting at 2:09 PM,
Councillor W. Partner, Councillor C. Traill and Councillor W. Woo
Staff Present: T. Cannella, J. Caruana left the meeting at 11:23 AM, F. Horvath,
M. Marano, R. Maciver, N. Taylor left the meeting at 11:49 AM,
G. Weir, G. Acorn attended the meeting at 11:23 AM, T. Pinn
attended the meeting at 11:57 AM, J. Gallagher, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business — Introduction
Councillor Partner asked that a new business item, regarding Youth Centre in
Newcastle, be added to the New Business — Consideration section of the agenda.
Councillor Woo asked that a new business item, regarding Half Masting of Flags, be
added to the New Business — Consideration section of the agenda.
3 Adopt the Agenda
Resolution #GG -215-18
Moved by Councillor Hooper, seconded by Councillor Woo
That the Agenda for the General Government Committee meeting of May 7, 2018 be
adopted as presented, with the addition of the new business items regarding Newcastle
Youth Centre, Half Masting of Flags and the Closed Session Minutes of the General
Government Committee meeting held on March 26, 2018.
Carried
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4 Declaration of Interest
General Government Committee
Minutes
May 7, 2018
Councillor Cooke declared an indirect interest in Report CSD -005-18 regarding the
2018 Community Grant Requests for Bowmanville & District Navy League (Application
#18-25).
Councillor Hooper declared a direct interest in Report CSD -007-18 regarding the 2018
Community Event Sponsorship Requests for Concerts in the Park (Application
#S12-18).
Councillor Neal declared an indirect interest in Report CSD -005-18 regarding the 2018
Community Grant Requests for Autism Home Base Durham (Application #18-21).
5 Announcements
Members of Committee announced upcoming community events and matters of
community interest.
6 Adoption of Minutes of Previous Meetings
Resolution #GG -216-18
Moved by Councillor Partner, seconded by Councillor Neal
That the minutes of the regular meeting of the General Government Committee meeting
held on April 16, 2018, and the Closed Session Minutes of the General Government
Committee meeting held on March 26, 2018 be approved.
Carried
7 Delegations
7.1 Scott Murduff and Grade 8 Students from St. Francis of Assisi Catholic
School, Regarding Social, Historical and Recreational Planning for
Newcastle
Scott Murduff and the Grade 8 Students from St. Francis of Assisi Catholic School were
present regarding social, historical and recreational planning for Newcastle. The
students stated that their goal was to be able to contribute their ideas and perspectives
to create a better community in Newcastle. They explained that they contacted people
in the municipality, the Region and town to share their ideas, and received their
feedback on the project. They explained that they would like to see recreational
additions to Newcastle, expand teen social lives in Newcastle, a Wilmot creek
expansion, Camp 30 restoration and a tech lounge. They highlighted the projects
initiatives and what they learned from the process. The class concluded by thanking
their fellow classmates, Council, Staff and their teacher Mr. Murduff for providing the
learning opportunity.
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Clarington General Government Committee
Minutes
May 7, 2018
Resolution #GG -217-18
Moved by Councillor Partner, seconded by Councillor Woo
That the delegation of Scott Murduff and Grade 8 Students from St. Francis of Assisi
Catholic School, regarding social, historical and recreational planning for Newcastle, be
received with thanks;
That $50,000 be allotted to start youth programs at the Diane Hamre Recreation
Complex this fall; and
That staff be directed to provide the account from which this funding will be taken.
Referred
Resolution #GG -218-18
Moved by Councillor Neal, seconded by Councillor Hooper
That resolution #GG -217-18, be referred to staff to report back to the General
Government Committee meeting on May 28, 2018, regarding a Youth Centre in
Newcastle.
Carried
Later in the Meeting
Dianna Eastwood, Executive Director, John Howard Society, Chris Newman, Program
Coordinator, Firehouse Youth Centre and Shelly Lawrence, Program Director, John
Howard Society, provided comments on the proposed Youth Centre in Newcastle.
The foregoing Resolution #GG -218-18 was then put to a vote and carried.
Alter the Agenda
Resolution #GG -219-18
Moved by Councillor Hooper, seconded by Councillor Neal
That the Agenda be altered to consider the Delegation of Chris Newman, John Howard
Society of Durham Region, Regarding Report CSD -006-18, Youth Centre in Courtice, at
this time.
Carried
Mayor Foster introduced the new IT Business Development Supervisor - Brajesh Datt.
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7.4 Chris Newman, John Howard Society of Durham Region, Regarding Report
CSD -006-18, Youth Centre in Courtice
Chris Newman, Program Coordinator, John Howard Society of Durham Region, was
present regarding Report CSD -006-18, Youth Centre in Courtice. Mr. Newman thanked
staff for their work and commitment to the Courtice Youth Centre. He highlighted the
strengths of the proposal from the John Howard Society and the timelines. Mr.
Newman stated that he wanted to invest the appropriate amount of time and do it
properly. Mr. Newman explained that consulting the youth is important. He stated that,
if the John Howard Society will be facilitating the programs in partnership with the
Municipality of Clarington, it takes time to build and strengthen the relationships similar
to the Firehouse Youth Centre. Mr. Newman explained that, in order to meet the
deadline of September, 2018, consultation would need to begin immediately.. He stated
that the John Howard Society already has a strong relationship with the Municipality of
Clarington and would like to utilize that relationship for the Courtice Youth Centre. Mr.
Newman explained that, although the proposal is for a six month pilot, they would like to
position themselves for beyond those six months and ensure they are successful.
Alter the Agenda
Resolution #GG -220-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the Agenda be altered to consider Report CSD -006-18 Youth Centre in Courtice
be considered at this time.
Carried
14.2 CSD -006-18 Youth Centre in Courtice
Resolution #GG -221-18
Moved by Councillor Neal, seconded by Councillor Cooke
That Report CSD -006-18 be received;
That Council approve a six month pilot project Youth Centre operated by the John
Howard Society, located at South Courtice Arena, with a scheduled opening date of
September 4, 2018;
That the $50,000 approved in the 2018 budget be drawn from Community Services
Youth Centre Pilot Account #100-42-426-10496-7161 and provided to the John Howard
Society to operate the Youth Centre;
That Council approve the proposed additional cost of $5,000 to operate the youth centre
on Saturdays for six months to be funded from Unclassified Administration -Contingency
Account #100-21-211-x-7298 for 2018 only;
Clarington General Government Committee
Minutes
May 7, 2018
That staff report back to Council prior to the end of the six month pilot project; and
That all interested parties listed in Report CSD -006-18 and any delegations be advised
of Council's decision.
Carried
7.2 Andy Benson, Clinical Manager, Base Hospital, Regarding Tiered Response
Andy Benson, Clinical Manager, Base Hospital, was present regarding Tiered
Response. Mr. Benson outlined that the Central East Prehospital Care Program
(CEPCP) provides medical oversight for over 1200 paramedics and 1200 firefighters,
He explained that the continuum of patient care has been linked to the prehospital
setting for more than 20 years. Mr. Benson stated that, with the changing landscape in
Ontario, EMS ambulance calls are rising at a rate of approximately six percent per year
and it is not sustainable in the current system. He explained that, 3 of the 4 approaches
planned to help address the system's needs are alternate destinations, treat and refer
and improved dispatching are Mr. Benson also stated that improving the resource
utilization is a significant key to the problem. He displayed a table outlining the 2016
Response Time Standards for the Region of Durham. Mr. Benson stated that sudden
cardiac arrest occurs in one in 1000 people and in Clarington that means about 100
each year. He explained that Durham Region's survival rate regularly exceeds 20% (or
20 residents) because of a coordinated system. Mr. Benson stated that the problem
with tiered response, is that the dispatching system relies on the lay person telling non-
medical people what is wrong with the sick or injured. He explained that the tiered
response works because, many hands make light work, ambulance system shortages
and geographical coverage, well trained personnel in between and appropriate
decisions as to what to respond to. Mr. Benson provided the Committee with the
oddities within the system, which include doctor offices and nursing and senior
residences.
Suspend the Rules
Resolution #GG -222-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow the delegation of Andy Benson to
be extended for an additional two minutes.
Carried
Mr. Benson concluded by stating that there needs to be more help and more hands
responding in a timely manner.
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Resolution #GG -223-18
Moved by Councillor Woo, seconded by Councillor Partner
That the delegation of Andy Benson, Clinical Manager, Base Hospital, Regarding Tiered
Response, be received with thanks.
Carried
7.3 Brian Duncan, Senior Vice President, Darlington Nuclear Station,
Regarding OPG Overview - Spring 2018
Brian Duncan, Senior Vice President, Darlington Nuclear Station, was present regarding
Ontario Power Generation (OPG) Overview - Spring 2018. Mr. Duncan provided an
overview of OPG in Ontario. He stated that OPG produces approximately 50% of
Ontario's electricity and is 99 percent GHG emission free. Mr. Duncan explained that
the long term energy plan highlights the important role of nuclear energy, outlined the
Darlington refurbishment progress, the continued value of operating OPG Pickering and
highlighted nuclear innovation. He provided the Committee with an update on the
Darlington station. Mr. Duncan explained that, in 2017 Darlington provided 17 percent
of Ontario's electricity, the station was found to be fully satisfactory by the Canadian
Nuclear Safety Commission and there were several site enhancements. He explained
that the Darlington refurbishment, which is Canada's largest clean energy project, is
approximately 60% complete. Mr. Duncan stated that the Darlington refurbishment is
on time and on budget. He discussed the Pickering nuclear station and that the
performance is the best in the stations history. Mr. Duncan explained that OPG is
seeking relicensing for Pickering to operate until the end of 2028 while the
refurbishments are completed.
Suspend the Rules
Resolution #GG -224-18
Moved by Councillor Neal, seconded by Councillor Partner
That the Rules of Procedure be suspended to extend the meeting for an additional
fifteen minutes.
Carried
Resolution #GG -225-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That the delegation of Brian Duncan, Senior Vice President, Darlington Nuclear Station,
Regarding OPG Overview - Spring 2018, be received with thanks.
Carried
Councillor Woo left the meeting at 12:10 PM.
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Clar-ington General Government Committee
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May 7, 2018
7.4 Chris Newman, John Howard Society of Durham Region, Regarding Report
CSD -006-18, Youth Centre in Courtice
The delegation of Chris Newman, John Howard Society of Durham Region, Regarding
Report CSD -006-18, Youth Centre in Courtice, was considered earlier in the meeting
during the delegation portion of the agenda.
8 Communications - Receive for Information
8.1 Minutes of the Newcastle Business Improvement Authority dated
April 12, 2018
8.2 Minutes of the Ganaraska Region Conservation Authority dated
March 15, 2018
8.3 Minutes of Tyrone Community Centre dated April 18, 2018
8.4 Minutes of the Central Lake Ontario Conservation Authority dated April 17,
2018
8.5 Renee Michaud, (Acting) Deputy Clerk, City of Pickering, Regarding Ontario
Gaming GTA LP Revenue Sharing
8.6 Renee Michaud, (Acting) Deputy Clerk, City of Pickering, Regarding Inflated
Municipal Property Assessments
8.7 Bob Chiarelli, Minister, Ministry of Infrastructure Regarding Integrated
Bilateral Agreement, Investing in Canada Infrastructure Program
Resolution #GG -226-18
Moved by Councillor Traill, seconded by Councillor Neal
That the Communication Items 8.1 to 8.7 be received for information, with the exception
of Communication Item 8.1.
Carried
Resolution #GG -227-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the Communications Item 8.1, be received for information.
Carried later in the meeting
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Clarington General Government Committee
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Recess
The Committee recessed for the scheduled break as per the Procedural By-law.
The meeting reconvened at 1:01 PM with Mayor Foster in the Chair.
The foregoing Resolution #GG -227-18 was then put to a vote and carried.
9 Communications — Direction
9.1 Christine McSorley, Chairperson, Newcastles of the World Regarding
Municipality of Clarington Representative at the Newcastle of the World
Conference 2018
Resolution #GG -228-18
Moved by Councillor Partner, seconded by Councillor Woo
That Communication Item 9. 1, regarding a request from Christine McSorley,
Chairperson of Newcastles of the World to send staff member Jen Stycuk to the next
Newcastles of the World Event be received;
That staff be authorized to send Jen Stycuk as the Municipal Representative to the
Newcastles of the World Conference in Shinshiro, Japan from October 3-9, 2018;
That Jen Stycuk not be required to use personal vacation as she will be representing on
behalf of the Municipality of Clarington;
That funds for this initiative be drawn from Municipal Accounts #100 -X -X -X -X-2917; and
That the upset limit be $2,500.
Carried
9.2 Christopher Harris, Town Clerk, Town of Whitby, Regarding Cladophora
Growth — Whitby Waterfront
Resolution #GG -229-18
Moved by Councillor Neal, seconded by Councillor Woo
That the following Town of Whitby resolution, regarding Cladophora Growth — Whitby
Waterfront, be endorsed by the Municipality of Clarington:
Whereas nuisance growth of cladophora along the nearshore destroys fish
habitat and deprives residents and visitors of the use and enjoyment of the
waterfront and beaches;
Clarington
General Government Committee
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May 7, 2018
And whereas the Regions of Durham and York have commissioned an
Environmental Assessment to address the outfall capacity limitations of the
Duffin Creek WPCP;
And whereas the waterfront of Whitby is an invaluable asset and assuring its
cleanliness is essential to the well-being of our residents and future prosperity
of our Town;
And whereas the waterfront of Whitby deserves respect, regard and protection
consistent with the latest and ongoing provincial, federal and international
research and strategies to investigate and reduce algae blooms in Lake Erie
and Lake Ontario.
Now Therefore be it Resolved:
That the Minister of Environment and Climate Change be advised of the strong
concern of the Council of the Town of Whitby has about the negative social,
recreational and economic impacts that would result from nuisance Cladophora
on its waterfront;
That the Minister of Environment and Climate Change be requested to adopt a
science -based approach to this matter ensuring that nutrients from all sources
impacting the water quality of Lake Ontario are reduced in an appropriate and
sustainable manner; and,
That the Clerk forward a copy of this resolution to the Minister of Environment
and Climate Change, Durham Area Municipalities, the Regional Municipality of
Durham and York, and the Members of Provincial Parliament representing
Durham and York Regions.
Carried
10 Presentations
No Presentations
11 Engineering Services Department
No Reports for this section of the Agenda.
12 Operations Department
No Reports for this section of the Agenda.
Clarington General Government Committee
Minutes
May 7, 2018
Councillor Cooke chaired this portion of the meeting.
13 Emergency and Fire Services Department
13.1 ESD -004-18 Emergency and Fire Services 2017 Annual Report
Resolution #GG -230-18
Moved by Councillor Hooper, seconded by Councillor Partner
That Report ESD -004-15 be received for information.
Carried
Councillor Hooper chaired this portion of the meeting.
14 Community Services Department
14.1 CSD -005-18 2018 Clarington Community Grant Requests
Resolution #GG -231-18
Moved by Mayor Foster, seconded by Councillor Neal
That Report CSD -005-18 be received;
That Council consider all submitted grant requests;
That the 2018 Community Grant Program be closed following Council's consideration of
these requests; and
That all interested parties listed in Report CSD -005-18 and any delegations be advised
of Council's decision by the Department.
Carried
Resolution #GG -232-18
Moved by Mayor Foster, seconded by Councillor Cooke
That all seven Community Hall Board applications #18-01 to #18-07 be approved for
$21,000; and
That staff determine the allocated amounts to each Community Hall Board.
Motion Withdrawn
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Clarington General Government Committee
Minutes
May 7, 2018
Resolution #GG -233-18
Moved by Mayor Foster, seconded by Councillor Cooke
That $2,999 be allocated to each of the Community Hall Board.
Motion Withdrawn
Resolution #GG -234-18
Moved by Councillor Neal, seconded by Councillor Traill
That applications #18-01 to #18-07 be divided.
Carried
Brownsdale Community Centre
Resolution #GG -235-18
Moved by Councillor Neal, seconded by Councillor Woo
That Grant Application #18-01, from the Brownsdale Community Centre, be approved in
the amount of $2,999.00.
Carried
Kendal Community Centre
Resolution #GG -236-18
Moved by Councillor Partner, seconded by Councillor Woo
That Grant Application #18-02, from the Kendal Community Centre, be approved in the
amount of $5,000.00.
Carried
Orono Town Hall
Resolution #GG -237-18
Moved by Councillor Partner, seconded by Councillor Woo
That Grant Application #18-03, from the Orono Town Hall, be approved in the amount of
$3,000.00.
Motion Lost
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Clarington General Government Committee
Minutes
May 7, 2018
Resolution #GG -238-18
Moved by Mayor Foster, seconded by Councillor Cooke
That Grant Application #18-03, from the Orono Town Hall, be approved in the amount of
$2,999.00.
Carried
Solina Community Centre
Resolution #GG -239-18
Moved by Councillor Woo, seconded by Councillor Cooke
That Grant Application #18-04, from the Solina Community Centre, be approved in the
amount of $2,999.00.
Carried
Tyrone Community Centre
Resolution #GG -240-18
Moved by Councillor Traill, seconded by Councillor Partner
That Grant Application #18-05, from the Tyrone Community Centre, be approved in the
amount of $5,000.00.
Carried
Newtonville Community Hall
Resolution #GG -241-18
Moved by Mayor Foster, seconded by Councillor Partner
That Grant Application #18-06, from the Newtonville Community Hall, be approved in
the amount of $5,000.00.
Carried
Hampton Community Association
Resolution #GG -242-18
Moved by Councillor Cooke, seconded by Mayor Foster
That Grant Application #18-07, from the Hampton Community Association, be approved
in the amount of $2,999.00.
Carried
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Clarington General Government Committee
Minutes
May 7, 2018
Resolution #GG -243-18
Moved by Councillor Neal, seconded by Councillor Cooke
That Grant Applications #18-08 to #18-12, be approved in the amount of $500.00.
Carried
Liberty Allotment Garden
That Grant Application #18-08, from the Liberty Allotment Garden, be approved
in the amount of $500.00.
Bowmanville Allotment Gardens
That Grant Application #18-09, from the Bowmanville Allotment Gardens, be
approved in the amount of $500.00.
Orono Horticultural Society
That Grant Application #18-10, from the Orono Horticultural Society, be approved
in the amount of $500.00.
Bowmanville Horticultural Society
That Grant Application #18-11, from the Bowmanville Horticultural Society, be
approved in the amount of $500.00.
Newcastle Horticultural Society
That Grant Application #18-12, from the Newcastle Horticultural Society, be
approved in the amount of $500.00.
Orono Agricultural Society
Resolution #GG -244-18
Moved by Councillor Partner, seconded by Councillor Cooke
That Grant Application #18-13, from the Orono Agricultural Society, be approved in the
amount of $5000.00.
Motion Lost
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Clarington General Government Committee
Minutes
May 7, 2018
Resolution #GG -245-18
Moved by Mayor Foster, seconded by Councillor Woo
That Grant Application #18-13, from the Orono Agricultural Society, be approved in the
amount of $2,500.00.
Carried
Councillor Neal left the meeting at 2:09 PM.
Lakeshore New Horizons Band
Resolution #GG -246-18
Moved by Councillor Traill, seconded by Councillor Partner
That Grant Application #18-14, from the Lakeshore New Horizons Band, be approved in
the amount of $750.00.
Carried
Newcastle's Art Show Inc.
Resolution #GG -247-18
Moved by Councillor Woo, seconded by Councillor Partner
That Grant Application #18-15, from the Newcastle's Art Show Inc., be approved in the
amount of $2,500.00.
Carried
Newcastle Village and District Historical Society
Resolution #GG -248-18
Moved by Mayor Foster, seconded by Councillor Partner
That Grant Application #18-16, from the Newcastle Village and District Historical
Society, be approved in the amount of $1,500.00.
Carried
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Architectural Conservancy of Ontario - Clarington Branch
Resolution #GG -249-18
Moved by Councillor Cooke, seconded by Councillor Woo
That Grant Application #18-17, from the Architectural Conservancy of Ontario -
Clarington Branch, be approved in the amount of $2,999.00.
Carried
The Gathering Place
Resolution #GG -250-18
Moved by Councillor Partner, seconded by Councillor Traill
That Grant Application #18-18, from The Gathering Place, be approved in the amount of
$2,000.00.
Carried
Feed the Need Durham
Resolution #GG -251-18
Moved by Councillor Traill, seconded by Mayor Foster
That Grant Application #18-19, from the Feed the Need Durham, be approved in the
amount of $3,000.00.
Carried
PFLAG Canada Durham Region
Resolution #GG -252-18
Moved by Councillor Woo, seconded by Councillor Traill
That Grant Application #18-20, from the PFLAG Canada Durham Region, be approved
in the amount of $2,500.00.
Carried
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Autism Home Base Durham
Resolution #GG -253-18
Moved by Mayor Foster, seconded by Councillor Cooke
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May 7, 2018
That Grant Application #18-21 from, the Autism Home Base Durham, be approved in
the amount of $2,000.00.
Carried
Big Brothers Big Sisters of Clarington
Resolution #GG -254-18
Moved by Councillor Cooke, seconded by Councillor Woo
That Grant Application #18-22, from the Big Brothers Big Sisters of Clarington, be
approved in the amount of $2,000.00.
Carried
Distress Centre Durham
Resolution #GG -255-18
Moved by Councillor Partner, seconded by Councillor Woo
That Grant Application #18-23, from the Distress Centre Durham, be approved in the
amount of $2,000.00.
Motion Lost
Resolution #GG -256-18
Moved by Councillor Partner, seconded by Councillor Woo
That Grant Application #18-23, from the Distress Centre Durham, be approved in the
amount of $1,500.00.
Carried
Grandview Children's Foundation
Resolution #GG -257-18
Moved by Councillor Traill, seconded by Councillor Partner
That Grant Application #18-24, from the Grandview Children's Foundation, be approved
in the amount of $1,500.00.
Motion Lost
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Clarington General Government Committee
Minutes
May 7, 2018
Resolution #GG -258-18
Moved by Mayor Foster, seconded by Councillor Cooke
That Grant Application #18-24, from the Grandview Children's Foundation, be denied.
Carried
Bowmanville District Navy League
Councillor Cooke declared a direct interest in the Grant Application #18-25, from the
Bowmanville District Navy League as he is a member of the Bowmanville District Navy
League Executive. Councillor Cooke left the room and refrained from discussion and
voting on this matter.
Resolution #GG -259-18
Moved by Councillor Woo, seconded by Councillor Traill
That Grant Application #18-25, from the Bowmanville District Navy League, be
approved in the amount of $2,000.00.
Carried
Councillor Cooke returned to the meeting.
Boys and Girls Club of Durham
Resolution #GG -260-18
Moved by Mayor Foster, seconded by Councillor Traill
That Grant Application #18-26, from the Boys and Girls Club of Durham, be approved in
the amount of $500.00.
Motion Lost
Resolution #GG -261-18
Moved by Councillor Traill, seconded by Councillor Partner
That Grant Application #18-26, from the Boys and Girls Club of Durham, be approved in
the amount of $1,500.00.
Carried
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Clarington
Scientists in School
Resolution #GG -262-18
General Government Committee
Minutes
May 7, 2018
Moved by Councillor Cooke, seconded by Mayor Foster
That Grant Application #18-27, from the Scientists in School, be approved in the amount
of $500.00.
Carried
Soper Valley Model Railroad Association
Resolution #GG -263-18
Moved by Councillor Partner, seconded by Councillor Traill
That Grant Application #18-28, from the Soper Valley Model Railroad Association, be
approved in the amount of $1,500.00.
Carried
Bowmanville Tennis Club
Resolution #GG -264-18
Moved by Councillor Traill, seconded by Councillor Partner
That Grant Application #18-29, from the Bowmanville Tennis Club, be denied.
Motion Lost
Resolution #GG -265-18
Moved by Councillor Woo, seconded by Mayor Foster
That Grant Application #18-29, from the Bowmanville Tennis Club, be approved in the
amount of $500.00.
Carried
Darlington Soccer Club
Resolution #GG -266-18
Moved by Councillor Woo, seconded by Mayor Foster
That Grant Application #18-30, from the Darlington Soccer Club, be approved in the
amount of $300.00.
Carried
Clar-ington
Clarington Minor Football Association
Resolution #GG -267-18
General Government Committee
Minutes
May 7, 2018
Moved by Mayor Foster, seconded by Councillor Partner
That Grant Application #18-31, from the Clarington Minor Football Association, be
approved in the amount of $300.00.
Carried
Clarington Ravens
Resolution #GG -268-18
Moved by Councillor Cooke, seconded by Mayor Foster
That Grant Application #18-34, from the Clarington Ravens, be approved in the amount
of $654.00.
Carried
Clarington Swim Club
Oshawa Camaros Baton Club
Resolution #GG -269-18
Moved by Councillor Partner, seconded by Councillor Traill
That Grant Applications #18-32 and #18-33 from the Clarington Swim Club and Oshawa
Camaros Baton Club, be denied.
Carried
14.2 CSD -006-18 Youth Centre in Courtice
Report CSD -006-18, Youth Centre in Courtice was considered earlier in the meeting
during the delegation portion of the agenda.
14.3 CSD -007-18 2018 Community Event Sponsorship Requests — Spring Intake
Resolution #GG -270-18
Moved by Councillor Partner, seconded by Councillor Woo
That Report CSD -007-18 be received;
That Council consider all submitted sponsorship requests;
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That the 2018 Community Event Sponsorship Program be closed following Council's
consideration of these requests; and
That all interested parties listed in Report CSD -007-18 and any delegations be advised
of Council's decision by the Department.
Carried
Hampton United Church
Resolution #GG -271-18
Moved by Mayor Foster, seconded by Councillor Cooke
That Sponsorship Application #S11-18, from the Hampton United Church, be approved
in the amount of $500.00.
Carried
Concerts in the Park
Councillor Hooper declared a direct interest in the Grant Application #S12-18, from the
Concerts in the Park as he is a founding member of Concerts in the Park and still sits on
the Board. Councillor Hooper left the room and refrained from discussion and voting on
this matter. Mayor Foster chaired this portion of the agenda.
Resolution #GG -272-18
Moved by Councillor Cooke, seconded by Councillor Woo
That Sponsorship Application #S12-18, from the Concerts in the Park, be approved in
the amount of $2,000.00.
Carried
Councillor Hooper returned to the meeting.
Donna Robertson
Resolution #GG -273-18
Moved by Councillor Traill, seconded by Councillor Woo
That Sponsorship Application #S13-18, from the Donna Robertson, be approved in the
amount of $2,000.00.
Carried
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Clar-ington
Orono Town Hall Board
Resolution #GG -274-18
General Government Committee
Minutes
May 7, 2018
Moved by Councillor Woo, seconded by Councillor Partner
That Sponsorship Application #S14-18, from the Orono Town Hall Board, be approved
in the amount of $2,000.00.
Motion Lost
Resolution #GG -275-18
Moved by Councillor Traill, seconded by Mayor Foster
That Sponsorship Application #S14-18, from the Orono Town Hall Board, be approved
in the amount of $500.00.
Carried
Kendal Community Centre
Resolution #GG -276-18
Moved by Mayor Foster, seconded by Councillor Partner
That Sponsorship Application #S15-18, from the Kendal Community Centre, be
approved in the amount of $1,000.00.
Carried
Bowmanville Hospital Foundation
Resolution #GG -277-18
Moved by Councillor Cooke, seconded by Mayor Foster
That Sponsorship Application #S16-18, from the Bowmanville Hospital Foundation, be
approved in the amount of $2,000.00.
Carried
Centre Multiculturel Francophone de Durham
Resolution #GG -278-18
Moved by Councillor Partner, seconded by Councillor Traill
That Sponsorship Application #S17-18, from the Centre Multiculturel Francophone de
Durham, be approved in the amount of $2,000.00.
Motion Lost
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Clarington
Resolution #GG -279-18
Moved by Mayor Foster, seconded by Councillor Woo
General Government Committee
Minutes
May 7, 2018
That Sponsorship Application #S17-18, from the Centre Multiculturel Francophone de
Durham, be approved in the amount of $500.00.
Carried
Newcastle Village Concerts
Resolution #GG -280-18
Moved by Councillor Traill, seconded by Councillor Woo
That Sponsorship Application #S18-18, from the Newcastle Village Concerts, be
approved in the amount of $750.00.
Carried
Clarington Minor Football Association
Resolution #GG -281-18
Moved by Councillor Woo, seconded by Councillor Partner
That Sponsorship Application #S19-18, from the Clarington Minor Football Association,
be approved in the amount of $1,000.00.
Carried
Grandview Children's Foundation
Resolution #GG -282-18
Moved by Mayor Foster, seconded by Councillor Cooke
That Sponsorship Application #S20-18, from the Grandview Children's Foundation, be
denied.
Motion Withdrawn
Resolution #GG -283-18
Moved by Mayor Foster, seconded by Councillor Partner
That Sponsorship Application #S20-18, from the Grandview Children's Foundation, be
approved in the amount of $1,000.00.
Carried
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Clar-ington-
Tyrone
Community Centre
Resolution #GG -284-18
General Government Committee
Minutes
May 7, 2018
Moved by Councillor Cooke, seconded by Councillor Partner
That Sponsorship Application #S21-18, from the Tyrone Community Centre, be
approved in the amount of $500.00.
Carried
Bark in the Park Durham
Resolution #GG -285-18
Moved by Councillor Partner, seconded by Councillor Woo
That Sponsorship Application #S22-18, from the Bark in the Park Durham, be approved
in the amount of $500.00.
Carried
Driftwood Theatre Group
Resolution #GG -286-18
Moved by Councillor Traill, seconded by Councillor Cooke
That Sponsorship Application #S23-18, from the Driftwood Theatre Group, be approved
in the amount of $1,000.00.
Carried
Bethesda House
Resolution #GG -287-18
Moved by Councillor Woo, seconded by Councillor Traill
That Sponsorship Application #S24-18, from the Bethesda House, be approved in the
amount of $750.00.
Carried
Recess
Resolution #GG -288-18
Moved by Mayor Foster, seconded by Councillor Traill
That the Committee recess for 5 minutes.
Carried
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Clar-ington-
General Government Committee
Minutes
May 7, 2018
The meeting reconvened at 3:18 PM with Councillor Hooper in the Chair.
Newcastle's Art Show Inc.
Resolution #GG -289-18
Moved by Mayor Foster, seconded by Councillor Woo
That Sponsorship Application #S25-18, from the Newcastle's Art Show Inc., be
approved in the amount of $1,000.00.
Carried
Newcastle BIA
Resolution #GG -290-18
Moved by Councillor Cooke, seconded by Councillor Woo
That Sponsorship Application #S26-18, from the Newcastle BIA, be approved in the
amount of $2,000.00.
Carried
Orono Agricultural Society
Resolution #GG -291-18
Moved by Councillor Partner, seconded by Councillor Woo
That Sponsorship Application #S27-18, from the Orono Agricultural Society, be
approved in the amount of $2,000.00.
Motion Lost
Resolution #GG -292-18
Moved by Councillor Traill, seconded by Councillor Partner
That Sponsorship Application #S27-18, from the Orono Agricultural Society, be
approved in the amount of $1,000.00.
Carried
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Clarington
Newtonville Music Night in the Park
Resolution #GG -293-18
Moved by Councillor Traill, seconded by Mayor Foster
General Government Committee
Minutes
May 7, 2018
That Sponsorship Application #S28-18, from the Newtonville Music Night in the Park, be
approved in the amount of $590.00.
Motion Withdrawn
Resolution #GG -294-18
Moved by Councillor Traill, seconded by Councillor Partner
That Sponsorship Application #S28-18, from the Newtonville Music Night in the Park, be
approved in the amount of $1,180.00.
Carried
Newtonville Community Hall
Resolution #GG -295-18
Moved by Mayor Foster, seconded by Councillor Cooke
That Sponsorship Application #S29-18, from the Newtonville Community Hall, be
referred to the Mayor's Office.
Carried
Councillor Traill chaired this portion of the meeting.
15 Municipal Clerk's Department
15.1 CLD -013-18 Appointments to the Clarington Municipal Election
Compliance Audit Committee
Resolution #GG -296-18
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report CLD -013-18 be received;
-25-
Clariiw-n
General Government Committee
Minutes
May 7, 2018
That the following three applicants be appointed to the Clarington Compliance Audit
Committee in accordance with section 88.37(1) of the Municipal Elections Act, 1996, for
a term ending November 30, 2022:
a. Ryan Frost
b. Paul Jones
c. JoAnne Swaine
;and
That all interested parties listed in Report CLD -013-18 and any delegations be advised
of Council's decision.
Carried
15.2 CLD -014-18 Appointment to the Agricultural Advisory Committee
Resolution #GG -297-18
Moved by Mayor Foster, seconded by Councillor Cooke
That Report CLD -014-18 be received;
That the resignation of Elgin Greenham be received, with regret, and that he be thanked
for his contribution to the Agricultural Advisory Committee;
That the vote be conducted to appoint one citizen representatives for a term ending
December 31, 2020 or until a successor is appointed, to the Agricultural Advisory
Committee for the Municipality of Clarington, in accordance with the Appointments to
Boards and Committees Policy; and
That all interested parties listed in Report CLD -014-18 and any delegations be advised
of Council's decision.
Carried
The following appointment was made in accordance with the voting process outlined in
the Council Appointments to Boards and Committees Policy for the Agricultural Advisory
Committee for a term ending December 31, 2022 or until a successor is appointed:
• Ben Eastman
-26-
Clariiw-n
Mayor Foster chaired this portion of the meeting.
16 Corporate Services Department
Resolution #GG -298-18
General Government Committee
Minutes
Moved by Councillor Cooke, seconded by Councillor Traill
May 7, 2018
That Reports COD -011-18, COD -012-18, COD -013-18, COD -014-18, COD -015-18 be
approved on consent.
Carried
16.1 COD -011-18 Bowmanville East Urban Centre Secondary Plan
Update
That Report COD -011-18 be received;
That the proposal received from SvN Architects + Planners Inc. being the most
responsive bidder meeting all terms, conditions and specifications of RFP2018-
03 be awarded the contract for the provision of professional services for the
Bowmanville East Urban Centre Secondary Plan Update.
That the funds required in the amount of $257,121.04 (net HST Rebate) be
drawn from prior budget year carryover amounts in account 100-50-502-15201-
7161; and
That all interested parties listed in Report COD -011-18 and any delegations be
advised of Council's decision by the Corporate Services Department.
16.2 COD -012-18 Wilmot Creek Secondary Plan
That Report COD -012-18 be received;
That the proposal received from The Planning Partnership being the most
responsive bidder meeting all terms, conditions and specifications of
RFP2018-02 be awarded the contract for the provision of professional services
for the Wilmot Creek Secondary Plan;
That the contract award be subject to the Municipality executing a funding
agreement with the Rice Development Group and other property owners as
required to cover 100% consultants costs and municipal resources, including
review time from various departments, project management, and administration
costs; and
That all interested parties listed in Report COD -012-18 and any delegations be
advised of Council's decision by the Corporate Services Department.
-27-
Clartw-n General Government Committee
Minutes
May 7, 2018
16.3 COD -013-18 South East Courtice Secondary Plan
That Report COD -013-18 be received;
That the proposal received from AECOM being the most responsive bidder
meeting all terms, conditions and specifications of RFP2018-4 and subject to a
satisfactory reference check, be awarded the contract for the provision of
services for the Southeast Courtice Secondary Plan, subject to receipt of
funding from the Southeast Courtice Landowners Group;
That the contract award be subject to the Municipality executing a funding
agreement with the Southeast Courtice Landowners Group as required to cover
100% consultants costs and municipal resources, including review time from
various departments, project management, and administration costs;
That pending funding required is received that the amount of $ 584,068.75
(including HST) be drawn from the following accounts: Developer Contributions
# 100-50-502-15103-7224 $584,068.75;and
That all interested parties listed in Report COD -013-18 and any delegations be
advised of Council's decision by the Corporate Services Department.
16.4 COD -014-18 2018 Pavement Rehabilitation
That Report COD -014-18 be received;
That Coco Paving Inc. with a total bid amount of $2,486,211.36 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2018-10 be awarded the contract for the pavement
rehabilitation for 2018 as required by the Engineering Services Department;
That at the funds required for this project in the amount of $2,919,500.00 (Net
HST Rebate) which includes the construction cost of $2,486,211.36 (Net HST
Rebate) and other related costs such as design, material testing, inspection,
contract administration, and contingencies of $433,288.64 (Net HST Rebate) be
funded by the Municipality as follows:
Pavement Rehabilitation Program 110-32-330-83212-7401 $2,558,300.00
Rural Road Rehabilitation Program 110-32-330-83680-7401 $ 150,000.00
Regional Road 57 and Multi -use Trail
(Nash to Longworth) 110-32-331-83301-7401 $ 113,900.00
Railway Paving (Operations) 100-36-384-10335-7540 $ 97,300.00
That all interested parties listed in Report COD -014-18 and any delegations be
advised of Council's decision by the Corporate Services Department.
sm
Clar-ington General Government Committee
Minutes
May 7, 2018
16.5 COD -015-18 Mill Street Active Transportation
That Report COD -015-18 be received;
That M&S Architectural Concrete Ltd. with a total bid amount of $937,993.63
(Net HST Rebate) being the lowest compliant bidder meeting all terms,
conditions and specifications of Tender CL2018-8 be awarded the contract for
the pavement rehabilitation for 2018 as required by the Engineering Services
Department;
That the funds required for this project in the amount of $1,221,000.00, (Net
HST Rebate) which includes the construction cost of $937,993.63 (Net HST
Rebate) and other related costs such as design, utility daylighting, material
testing, inspection, contract administration, and contingency in the amount of
$283,006.37 (Net HST Rebate) be funded by the Municipality as follows:
Erosion Protection Works 2018 110-32-340-83437-7401 $ 120,000.00
That all interested parties listed in Report COD -015-18 and any delegations be
advised of Council's decision by the Corporate Services Department.
17 Finance Department
No Reports for this section of the Agenda.
18 Solicitor's Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
No Reports for this section of the Agenda.
20 New Business — Consideration
20.1 Newcastle Youth Centre
New Business Item Regarding the Newcastle Youth Centre was considered earlier in
the meeting during the delegation portion of the agenda.
-29-
Clarington
20.2 Half Masting of Flags
Resolution #GG -299-18
General Government Committee
Minutes
May 7, 2018
Moved by Councillor Woo, seconded by Councillor Hooper
That the Corporate Policy F106, Half Masting of Flags, be amended as follows:
x Section 3, Procedures, delete the following bullets, indicating when flags at
municipal facilities will be flown at half-mast:
o Reigning Monarch or a member of the immediate Royal Family (spouse,
son or daughter, father, mother, brother or sister of the Reigning Monarch)
o The present or a former Governor General
o The present or a former Prime Minister
o The Lieutenant Governor
o The Premier
o Current Durham Member of Parliament and Member of Provincial
Parliament
x Section 3, Procedures, replace the following bullet wording, indicating when flags
at municipal facilities will be flown at half-mast:
o "Any day declared as a day of mourning by the Federal or Provincial
Governments"
With the following:
o "Any day that the flag is flown at half-mast by the Federal Government or
the Province of Ontario"
x Section 3, Procedures, delete the following third paragraph:
"Flags will be flown at half-mast on the day only on the day of the funeral
for a current member of full-time staff, or any other person whom it is
desired to so honour."
And replace it with the following:
"Flags will be flown at half-mast on the day of the funeral for a current
member of full-time staff, or any other person whom it is desired to so
honour."
Carried
21 Unfinished Business
There were no items considered under this section of the Agenda.
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General Government Committee
Minutes
May 7, 2018
22 Confidential Reports
There were no items considered under this section of the Agenda.
23 Adjournment
Resolution #GG -300-18
Moved by Councillor Partner, seconded by Councillor Hooper
That the meeting adjourn at 4:16 PM.
P
Mayor',- "",/Deputy Clerk
Carried
-31-