HomeMy WebLinkAboutGG Report 2018-03-26� -N n I # I1' ITI
General Government Committee
Report to Council
Report to Council Meeting of April 9, 2018
Subject: General Government Committee Meeting of Monday, March 26, 2018
Recommendations:
1. Receive for Information
(a)
8.1 Minutes of the Orono Business Improvement Area dated
November 15, 2018
(b)
9.2 Topher Papps, President, Fetch & Co. Inc., Regarding
Establishing a Non -Profit Canine Memorial & Inurnment
Space
(c)
OPD -004-18 Pitch In Week and 2018 Waste Events
(d)
OPD -005-18 2017 Winter Budget Report
(e)
ESD -003-18 Emergency Services Activity Report — Q4 2017
(f)
CSD -004-18 2017 Year End Review
(g)
FND-002-18 2017 Building Permit Fees Annual Report
(h)
FND-003-18 Mayor and Council Remuneration and Expenses For 2017
2. Topher Papps, President, Fetch & Co. Inc., Regarding Establishing a
Non -Profit
Canine Memorial & Inurnment Space
That the delegation of Topher Papps, President, Fetch & Co. Inc., regarding
Establishing a Non -Profit Canine Memorial & Inurnment Space, be received with
thanks.
3. Chris Darling, Central Lake Ontario Conservation Authority, Regarding
CLOCA 2017 Year in Review
That the delegation of Chris Darling, Central Lake Ontario Conservation Authority,
Regarding CLOCA 2017 Year in Review, be received with thanks.
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4• Robert Auger, Clerk, Town of Essex, Regarding User pay Childcare
Services at AMO and FCM Conferences
That the following Town of Essex resolution, regarding the user pay childcare
services at AMO and FCM Conferences, be endorsed by the Municipality of
Clarington:
That the Association of Municipalities of Ontario (AMO) and the Federation
of Canadian Municipalities (FCM) be requested to offer user pay childcare at
conferences during conference hours.
5• Recreation Facility Concession Operations Review
That Report CSD -003-18 be received;
That the Community Services Department be authorized to cease the municipal
operation of the concessions at Garnet B. Rickard Recreation Complex, South
Courtice Arena and Darlington Sports Centre by May 31, 2018; and
That Staff be authorized to issue a Request for Proposal for the concession
operations of these three arena facilities for the start of the 2018/19 ice season in
September.
6• "Use of Corporate Resources for Election Purposes" Policy
That Report CLD -008-18 be received;
That the By-law attached to Report CLD -008-18, as Attachment 1, adopting an
updated "Use of Corporate Resources for Election Purposes" Policy F110, be
approved with the following amendment:
That Policy F110 be amended include "any person seeking a nomination for
a party";
That Policy F5 (Attachment 2 to Report CLD -008-18) be deleted, as section d)
pertaining to facility use is covered in the proposed consolidated Policy F110, and
the remaining sections have been incorporated into Policy E1 (staff) Code of Ethics;
That Schedule A to By-law 2017-020, enacting the Council Code of Conduct, be
amended to update the reference to Policy F5 - Political Activities to Policy F110;
and
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Ciarftwu General Government Committee
Report to Council
That all interested parties listed in Report CLD -008-18 and any delegations be
advised of Council's decision.
7• Appointments to the Active Transportation and Safe Roads Advisory
Committee
That Report CLD -011-18 be received;
That the following citizen representatives be appointed for a term ending
December 31, 2020 or until a successor is appointed, to the Active Transportation
and Safe Roads Advisory Committee for the Municipality of Clarington:
• Angela Bramley
• Arnold Mostert
• Bart Kreps
• Frank Barter
• James Boate
• Jaroslav Petryshyn
• Jeanne Winters
• Melissa Claxton -Oldfield
• Richard Claxton -Oldfield
• Rick Stockman
That all interested parties listed in Report CLD -011-18 and any delegations be
advised of Council's decision.
$• Supply and Delivery of Bulk Gas and Diesel Fuels (Co-operative
Tender)
That Report COD -008-18 be received;
That Canada Clean Fuels be awarded a contract with the estimated annual amount
of $135,098.61 (net HST rebate) for each of the second and third year of an initial 3
year contract for the supply and delivery of bulk gas and diesel fuels as per terms,
conditions and specifications of Tender T-257-17;
That the funding required annually in the amount be drawn from the respective
operating account;
That pending satisfactory performance the Purchasing Manager be given the
authority to extend the contract for this service for up to two additional one year
terms;
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Ciarftwu General Government Committee
Report to Council
That all interested parties listed in Report COD -008-18 and any delegations be
advised of Council's decision regarding the award by the Corporate Services
Department.
9• Farewell Creek Trail — Phase I and Erosion Protection Works
That Report COD -009-18 be received;
That ORIN Contractors Corp. with a total bid amount of $478,037.74 (net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2018-3 be awarded the contract for the completion of
the Farewell Creek Trail Phase I project as per terms, conditions and specifications
of tender documents.
That the total funds required for this project in the amount of $611,320.33 (net of
HST) which includes construction cost of $478,037.74 and other related costs such
as consulting, material testing and contingency of $133,282.59 is in the budget
allocation as provided and will be from the following accounts:
Farewell Creek Trail — Phase 1 (2017) 110-32-325-83288-7401 $500,000.00
Various Erosion Protection Works (2018) 110-32-340-83437-7401
$111,320.33
That all interested parties listed in Report COD -009-18 and any delegations be
advised of Council's decision regarding the award by the Corporate Services
Department.
10. Driveway Tie-ins Work
That Report COD -010-18 be received;
That Appco Paving Ltd., with an annual bid in the amount of $54,492.48 (net of
HST), being the low, compliant bidder meeting all terms, conditions and
specifications of CL2018-5 for Driveway Tie -Ins Work be awarded the contract for
an initial three year term, as required by the Operations Department;
That pending satisfactory performance the Purchasing Manager be given the
authority to extend the contract for this service for up to two additional one year
terms;
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General Government Committee
Report to Council
That funds required for this project in the amount of $57,492.48 (net of HST) which
includes construction cost of $54,492.48 (net of HST) and other related costs such
as consulting required for preparation of tender specifications, inspection and
contingency of $3,000.00 (net of HST) be drawn from the following account:
Pavement Resurface Contract 100-36-381-10250-7163 $57,492.48
That all interested parties listed in Report COD -010-18 and any delegations be
advised of Council's decision by the Corporate Services Department.
11. Fire Inspections of Residential Dwellings
That staff report back on what powers currently exist to institute mandatory random
fire inspections; and
That staff petition the Province to provide municipalities the power to do so if
necessary.
For Council Meeting of April 9, 2018 Page 5