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Report To: * H Q H U D O * R Y H U Q P H Q W
Date of Meeting: 0 D
Report Number: & 2 ' Resolution: GG -298-18
File Number: 5 ) 3 By-law Number:
Report Subject: Bowmanville East Urban Centre Secondary Plan Update
Recommendations:
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Municipality of Clarington
Report COD -011-18
Page 2
Report Overview
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1. Background
1.1 A Request for Proposal (RFP) was drafted for the provision of professional services
required for the Bowmanville East Urban Centre Secondary Plan Update as per
specifications provided by the Planning Services Department.
1.2 At the October 10, 2017 meeting, Council approved Resolution #PD -183-17 authorizing
staff to undertake a review of the Bowmanville East Urban Centre Secondary Plan and
the Bowmanville East Urban Centre Secondary Plan and to issue the appropriate
requests for proposals.
1.3 The intent of the RFP was to secure the services of a consultant to provide an update of
the Secondary Plan for this area.
1.4 RFP2018-03 was issued by the Purchasing Services Division and advertised
electronically on the Municipality of Clarington's (the Municipality) website. Notification
of the availability of the document was also posted on the Ontario Public Buyers
Association's website. The RFP was structured on the price — based two envelope RFP
system. Twelve (12) companies downloaded the document.
1.5 The RFP closed March 29, 2018.
2. Bowmanville East Urban Centre Secondary Plan Update
2.1 As outlined in the terms of reference, the Municipality is initiating an update of the
Bowmanville East Urban Centre (BEUC) Secondary Plan and zoning by-law to ensure
that the land use tools for this area conform to the recently approved, comprehensive
review of the Official Plan. The update is also needed to incorporate changes that have
been made to the Provincial Growth Plan and other Provincial direction on issues like
climate change and active transportation. The Secondary Plan will focus on four key
sites:
• The creation of a civic precinct in the downtown;
• The neighbourhood around the Lakeridge Health Bowmanville site;
• The redevelopment of the former Goodyear lands; and
• Future infill and redevelopment of existing properties within the BEUC_
2.2 The RFP stipulated that bidders were to provide a description of the firm and proposed
consulting team including key qualifications, highlight of past experience of team
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Municipality of Clarington Page 3
Report COD -011-18
members with projects of similar size, nature and complexity and a demonstrated
understanding of the Municipality's requirements.
2.3 Three (3) proposals were received by the closing date and time. See Attachment 1.
2.4 Each proposal identified the following information:
• Qualifications and experience
• Experience of the proponent/sub-consultants with projects of similar nature, size
and complexity
• Understanding of the various components of the RFP and the proposed work plan
• Identification of accessibility design, features and criteria and approach to
methodology of project delivery
• Measures that the Proponent has in place to ensure the quality of the deliverables
and that they meet the requirements of the Municipality.
2.5 Upon completion of the evaluation, the evaluation team concluded that two proposals
met the established threshold of 80% for Phase 1 and moved to the second Phase.
2.6 It was deemed by the evaluation committee that no presentation/interview would be
required to provide further clarification regarding proposals received.
2.7 The pricing envelope for SvN Architects + Planners Inc. and Urban Strategies Inc. were
opened and verified. In keeping with the terms of the RFP, the evaluation committee's
recommendation is to award to the lowest bidder Architects + Planners Inc.
2.8 Staff have reviewed the pricing submitted by SvN Architects + Planners Inc. and found it
to be reasonable.
3. Goodyear Redevelopment Area
3.1 As part of the Secondary Plan review the former Goodyear lands (owned by Continental
Contitech) will be added to the BEUC Secondary Plan. Included with each proposal
was a quote for future studies to specifically evaluate the former Goodyear lands_
These studies are distinct from the work to be completed for the BEUC Secondary Plan.
Once the proposal for the BEUC Secondary Plan has been approved by Council, staff
will present the quote for future studies to Continental.
3.2 If the full cost for these additional studies is accepted by Continental then these studies
will be completed concurrently with the BEUC Secondary Plan.
3.3 If the full cost of these additional studies is not accepted by Continental then the BEUC
Secondary Plan will proceed and provide only a broad overview of the former Goodyear
lands. The completion of these studies will be a perquisite of any future redevelopment
of these lands_
Municipality of Clarington Page 4
Resort COD -011-18
4. Financial and Budget Considerations
4.1 This Secondary Plan Update is a growth -related study budgeted for in 2017 and
initiated by the Municipality. The funds required in the amount of $257,121.04 (net HST
Rebate) will be drawn from 104-50-502-15201-7161. Consulting funds have been
budgeted over several prior years to deal with growth related studies and a portion has
been reallocated to this study.
4.2 Queries with respect to the department needs should be referred to the Director of
Planning Services.
5. Concurrence
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6. Conclusion
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7. Strategic Plan Application
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Municipality of Clarington
Attachment 1 to
Report COD -011-18
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