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Community Services
Report
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Report To: General Government Committee
Date of Meeting: May 7, 2018
Report Number: CSD -007-18 Resolution: GG -270-18
File Number: By-law Number:
Report Subject: 2018 Community Event Sponsorship Requests — Spri
Recommendations:
1. That Report CSD -007-18 be received;
2. That Council consider all submitted sponsorship requests;
Intake
3. That the 2018 Community Event Sponsorship Program be closed following Council's
consideration of these requests; and
4. That all interested parties listed in Report CSD -007-18 and any delegations be advised
of Council's decision by the Department.
Municipality of Clarington
Report CSD -007-18
Report Overview
Page 2
The purpose of this report is to provide Council with a summary of the 2018 Community
Event Sponsorship — Spring Intake applicants in order to make decisions about awarding
funding.
1. Background
1.1 Council recognizes and supports events in our community through the Community
Event Sponsorship Program.
1.2 The Program provides financial assistance to community organizations or groups of
residents offering event based activities; one-off occurrences that are planned in order
to promote, to raise awareness or provide an opportunity for community gathering.
Twice annually, Council awards funds through an application process to a maximum of
$2,000 per request. The applications presented in this report were accepted through
the Spring Intake for events occurring July 1 to December 31, 2018 inclusive.
1.3 The Community Event Sponsorship Program outlines the eligibility for the program.
Applications have been reviewed to ensure they meet the funding criteria.
1.4 The budget for the 2018 Community Event Sponsorship Program is $35,000. At the
first intake and through two subsequent requests, $15,820 was awarded for events
occurring in the first half of 2018. For this second intake, $19,180 remains available for
allocation at this time.
1.5 A total of 19 sponsorship applications requesting $32,250 have been received for
review and consideration.
2. Application Process
2.1 All applications have been recorded in the 2018 Master List of Sponsorship Applicants
(Attachment 1), providing Council with an overview of the requested funding. This
application period covers events occurring July 1 to December 31, 2018.
2.2 Each application is also presented on a summary sheet (Attachment 2) numbered from
S11-18 to S29-18. The summaries provide an overview of the events requesting
sponsorship, the recognition opportunities to be received through sponsorship, a three
year history of sponsorship and a financial summary of the event to assist Council in
their decision making.
3. Additional Information
3.1 An application was received from Newcastle's Art Show Inc. (operating as A Gift of Art)
for their annual Newcastle's Artist and Artisans Show. This organization had previously
been awarded funding through the Community Event Sponsorship Program for a 2018
Municipality of Clarington Page 3
Report CSD -007-18
Easter Scavenger Hunt event held in conjunction with the Newcastle Business
Improvement Area.
3.2 The Community Event Sponsorship Program limits applicants to one successful
application per calendar year. Based on this criteria and the previous sponsorship
received, staff have deemed the Newcastle's Art Show Inc.'s application for this intake
to be ineligible through the Community Event Sponsorship Program.
4. Concurrence
4.1 Not Applicable
5. Conclusion
5.1 The Community Event Sponsorship Program is intended to provide an opportunity for
Council to assist groups and organizations in offering special events that benefit the
residents of Clarington. Such activities and events serve to bring community members
together, connect our neighbours and foster pride in Clarington.
6. Strategic Plan Application
6.1 The recommendations contained in this report conform to the Strategic Plan_
Submitted by:
Joseph P. Caruana,
Director of Community Services
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Erica Mittag, Community Development Coordinator, 905-623-3379 ext. 2563 or
emittag@clarington.net
Attachment 1: 2018 Master List of Sponsorship Applicants
Attachment 2: Community Event Sponsorship Requests
List of interested parties to be notified of Council's decision is on file in the Community
Services Department.
2018 Master List of Sponsorship Applicants
Attachment 1 to CSD -007-18
Appl. #
Applicant
Event Name
Contact Name
2017 Receipt
2018 Request
Comments
2018
Running Balance
Sponsorship
$19,180.00
S11-18
Hampton United Church
Clemy Classic 9 Hole Golf Tournament
Barb Pokorski
$500.00
$750.00
S12-18
Concerts in the Park
Concerts in the Park (Bowmanville)
Brian Purdy
$2,000.00
$2,000.00
S13-18
Donna Robertson
Swing Easy - Alzheimer's Support
Donna Robertson
New applicant
$2,000.00
S14-18
Orono Town Hall Board
Breakfast with Santa
Susan Smith
Did not apply
$2,000.00
S15-18
Kendal Community Centre
Clarington Honey Festival
Jackie Moore
$1,000.00
$2,000.00
Received sponsorship in 2017for
Kendal Family Event.
S16-18
Bowmanville Hospital
A Mid -Summer Night's Dream Gala
Andrea Russell
$2,000.00
$2,000.00
Received sponsorship in 2017
Foundation
for Fire & Ice Gala.
S17-18
Centre Multiculturel
It
Durham Festival African Tam Tam
Jean-Claude Mbuyi
New applicant
$2,000.00
Francophone Durham
S18-18
Newcastle Village Concerts
Newcastle Village Concerts
Lorraine Forget
$750.00
$750.00
S19-18
Clarington Minor Football
Clarington Knights Annual Cancer
Sara Chatterton
New applicant
$2,000.00
Association
Awareness Day
S20-18
Grandview Children's
Pure Imagination Gala
Bobbi Penney
$2,000.00
$2,000.00
Foundation
2018 Master List of Sponsorship Applicants
Attachment 1 to CSD -007-18
Appl. #
Applicant
Event Name
Contact Name
2017 Receipt
2018 Request
Comments
2018
Running Balance
Sponsorship
S21-18
Tyrone Community Centre
Breakfast with Santa
Steve Hutchinson
$450.00
$500.00
S22-18
Bark in the Park Durham
Bark in the Park Durham 2018
Sandra Howlett
$500.00
$2,000.00
S23-18
Driftwood Theatre Group
The Bard's Bus Tour: Rosalynde (or As
Lee Bolton
$1,000.00
$2,000.00
You Like It)
S24-18
Bethesda House
5th Annual Clarington Community
Jaki McKinnon
$500.00
$750.00
Christmas Party
Received sponsorship for a
S25-18
Newcastle's Art Show Inc.
Annual Newcastle Artist and Artisans
Ann-marie Harley
$1,000.00
$2,000.00
2018 event; has been
Show
determined ineligible by staff
for this intake.
S26-18
Newcastle BIA
Newcastle Santa Claus Parade
Karen Bastas
$2,000.00
$2,000.00
Received sponsorship in 2017
for Canada 150 celebration.
S27-18
Orono Agricultural Society
2018 Orono Fair
Shelby Dillon
$2,000.00
$2,000.00
S28-18
Newtonville Music Night in
Music Night in the Park
Betty Stapleton
$750.00
$2,000.00
the Park
S29-18
Newtonville Community Hall
Hallowe'en Community Bash
Debbie Dunham
$500.00
$1,500.00
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Hampton United Church
Application #: S11-18
Date Received: February 19, 2018
Contact Name: Barb Pokorski
Event Information
Event Name:
2018 Request
$500.00 $500.00
Clemy Classic 9 Hole Golf Tournament
Event Date:
September 28, 2018
Event Location:
Stone Henge Golf Course/Hampton United Church
Anticipated Attendance:
85-100
Admission Cost:
$80.00 per golfer
Sponsorship Benefits
• Sponsors are recognized on signage at the event
• Posters showing sponsors are circulated, posted and
given to golfers and guests
Description of the event that the sponsorship will be used for:
Clemy Classic 9 Hole Golf Tournament is a charity tournament to support the Restoration Fund of
Hampton United Church. It generates community spirit and involvement.
Event Financial Summary:
2018
Revenue $ 12,220.00
Expenses $ 4,150.00
Net $ 8,070.00
Organization Funding History
2016 Received 2017 Received
2018 Request
$500.00 $500.00
$750.00
Clemy Classic 9 Hole Golf Tournament
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Concerts in the Park
Application #: S12-18
Date Received: March 5, 2018
Contact Name: Brian Purdy
Event Information
Event Name:
2017 Received
2018 Request
Concerts in the Park (Bowmanville)
Event Date:
$2,000.00
Concerts in the Park (Bowmanville)
Thursday evenings, summer 2018
Event Location:
Rotary Park Bowmanville
Anticipated Attendance:
300-800
Admission Cost:
No charge
Sponsorship Benefits
• Sponsor logo displayed on promotional poster
• Logo displayed at event
Description of the event that the sponsorship will be used for:
Concerts in the Park (Bowmanville) offers free musical entertainment throughout the summer.
Event Financial Summary:
2018
Revenue $ 11,500.00
Expenses $ 13,500.00
Net $ 2,000.00)
Organization Funding History
2016 Received
2017 Received
2018 Request
$2,500.00
$2,000.00
$2,000.00
Concerts in the Park (Bowmanville)
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Donna Robertson
Application #: S13-18
Date Received: March 11, 2018
Contact Name: Donna Robertson
Event Information
Event Name:
2018
Revenue $
Swing Easy — Alzheimer's Support
Event Date:
1,250.00
Net $
September 27, 2018
Event Location:
Newcastle Community Hall
Anticipated Attendance:
200
Admission Cost:
$15.00 per person
Sponsorship Benefits
• Sponsors are recognized on event social media
• Opportunity for sponsor booth at the event
Description of the event that the sponsorship will be used for:
Swing Easy is an evening to support Alzheimer's Association of Durham. Clarington Swing Easy Band
will be providing musical entertainment for dancing. Local support services will also be on hand to
provide information about seniors services available in Clarington.
Event Financial Summary:
Organization Funding History
2016 Received 1 2017 Received
2018
Revenue $
1,650.00
Expenses $
1,250.00
Net $
400.00
Organization Funding History
2016 Received 1 2017 Received
2018 Request
New Applicant in 2018
$2,000.00
Swing Easy —Alzheimer's
Support Event
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Orono Town Hall Board
Application #: S14-18
Date Received: March 15, 2018
Contact Name: Susan Smith
Event Information
Event Name:
2018
Revenue $
Breakfast with Santa
Event Date:
1,700.00
Net $
December 1, 2018
Event Location:
Orono Town Hall
Anticipated Attendance:
150-300
Admission Cost:
$3.00 Child
$6.00 Adult
Sponsorship Benefits
• Sponsors are recognized on event signage and
promotional materials
Description of the event that the sponsorship will be used for:
Breakfast with Santa is an opportunity to bring the Orono community together and celebrate. Breakfast
(pancakes, sausage, coffee, tea and juice) is served and Santa visits with the children and provides a
gift to those who wish for one.
Event Financial Summary:
Organization Funding History
2016 Received 1 2017 Received
2018
Revenue $
1,245.00
Expenses $
1,700.00
Net $
455.00
Organization Funding History
2016 Received 1 2017 Received
2018 Request
Did Not Apply
$2,000.00
Breakfast with Santa
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Kendal Community Centre
Application #: S15-18
Date Received: March 19, 2018
Contact Name: Jackie Moore
Event Information
Event Name:
2017 Received 2018 Request
New Applicant in 2017
Clarington Honey Festival
Event Date:
August 18, 2018
Event Location:
Kendal Community Centre
Anticipated Attendance:
2,000
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are recognized on event flyers
• Logo displayed on event website and social media
• Logo included in event related emails
Description of the event that the sponsorship will be used for:
The Clarington Honey Festival is a one day celebration of the honey bee, the honey harvest and the
essential service that pollinating insects provide for local agriculture. Demonstrations provided by
horticultural ists, gardeners and local beekeepers in conjunction with the Durham Beekeepers'
Association will inform the public about bee basics such as community, health and of course how they
make honey.
Event Financial Summary:
2018
Revenue $ 14,500.00
Expenses $ 10,365.00
Net $ 4,135.00
Organization Funding History
2016 Received
2017 Received 2018 Request
New Applicant in 2017
$1,000.00 $2,000.00
Kendal Family Event Clarington Honey Festival
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Bowmanville Hospital Foundation
Application #: S16-18
Date Received: March 19, 2018
Contact Name: Andrea Russell
Event Information
Event Name:
2017 Received 2018 Request
$2,000.00
A Mid -Summer Night's Dream Gala
Event Date:
Fire & Ice Gala A Mid -Summer's Night's Dream
Gala
September 28, 2018
Event Location:
Ajax Convention Centre
Anticipated Attendance:
450+
Admission Cost:
$350.00 per person
Sponsorship Benefits
• Sponsor logo included in video presentation at event
• Logo displayed in event catalogue
• Logo displayed on signage at event
Description of the event that the sponsorship will be used for:
A Mid -Summer Night's Dream Gala brings together business and community leaders for an evening of
relationship building, live and silent auctions, fine dining and dancing, all the while demonstrating a
public show of support for the Bowmanville Hospital Foundation and Bowmanville Hospital. The
fundraising efforts will support the Hospital's recently announced redevelopment and expansion.
Event Financial Summary:
2018
Revenue $ 384,200.00
Expenses $ 103,400.00
Net $ 280,800.00
Organization Funding History
2016 Received
2017 Received 2018 Request
$2,000.00
$2,000.00 $2,000.00
Tee Off Fore Health, 1s' Annual
Fashion Show and Harvest Ball
Fire & Ice Gala A Mid -Summer's Night's Dream
Gala
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Centre Multiculturel Francophone de Durham
Application #: S17-18
Date Received: March 21, 2018
Contact Name: Jean-Claude Mbuyi
Event Information
Event Name:
2018 Request
New applicant in 2018
Durham Festival African Tam Tam
Event Date:
August 4 to 5, 2018
Event Location:
Memorial Park Oshawa
Anticipated Attendance:
500
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors will be recognized on flyers and banners
• Logo included in social media posts and website
• Sponsors recognized in newspaper and other advertising
opportunities
Description of the event that the sponsorship will be used for:
Centre Mulitculturel Francophone de Durham is a member of the Community Partners in Diversity
Working Group. As a result of connections made through this group, the board decided to expand this
year's African Tam Tam festival to the whole community of Durham in an effort to provide the
opportunity to showcase African culture through live performances, dance, fashion shows, local
vendors, food, and various forms of entertainment for all ages.
Event Financial Summary:
2018
Revenue $ 57,000.00
Expenses $ 57,000.00
Net $ 0.00
Organization Funding History
2016 Received 2017 Received
2018 Request
New applicant in 2018
$2,000.00
Durham Festival
African Tam Tam
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle Village Concerts
Application #: S18-18
Date Received: March 21, 2018
Contact Name: Lorraine Forget
Event Information
Event Name:
2018
Revenue $
Newcastle Village Concerts
Event Date:
6,350.00
Net $
June 19 through to August 28, 2018
Event Location:
Newcastle Village Parkette
Anticipated Attendance:
200+
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are listed in posters, flyers
• Verbal recognition at each concert
Description of the event that the sponsorship will be used for:
Newcastle Village Concerts offer free outdoor musical summer concerts for the enjoyment of Clarington
residents.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue $
6,700.00
Expenses $
6,350.00
Net $
350.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$750.00 Grant
$750.00
$750.00
Newcastle Village Concerts
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Clarington Minor Football Association
Application #: S19-18
Date Received: March 22, 2018
Contact Name: Sara Chatterton
Event Information
Event Name:
2018 Request
New applicant in 2018
Clarington Knights Annual Cancer Awareness Day
Event Date:
July 10, 2018
Event Location:
Bowmanville Indoor Soccer (Football Field)
Anticipated Attendance:
250
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are recognized on event website and social
media accounts
• Logo on event signage
• Name and logo recognition in event advertisements
Description of the event that the sponsorship will be used for:
For the past three years, the Clarington Minor Football Association has held an event for members of
the community to come together, enjoy watching football games and raise awareness of all forms of
cancer. The event includes a bake sale, raffle and silent auction, all proceeds are donated to Help from
Hol. Businesses from the community are invited to set up interactive booths. There is also a barbecue
on site provided by the Association volunteers.
Event Financial Summary:
2018
Revenue $ 3,500.00
Expenses $ 4,750.00
Net ($ 1,250.00)
Organization Funding History
2016 Received 2017 Received
2018 Request
New applicant in 2018
$2,000.00
Clarington Knights Annual
Cancer Awareness Day
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Grandview Children's Foundation
Application #: S20-18
Date Received: March 27, 2018
Contact Name: Bobbi Penney
Event Information
Event Name:
2017 Received
2018 Request
Pure Imagination Gala in Support of Grandview Kids
Event Date:
$2,000.00
Pure Imagination Gala
November 9, 2018
Event Location:
Deer Creek Golf and Banquet Facility
Anticipated Attendance:
250
Admission Cost:
$175.00 per person
Sponsorship Benefits
• Sponsors receive two tickets to the gala
• Signage at the event
• Logo included in all promotional material including
newsletter, website, gala materials and social media
Description of the event that the sponsorship will be used for:
Grandview Children's Foundation Pure Imagination Gala is a night of incredible entertainment, marche
style dining and fun, all in support of the programs and services at Grandview Children's Centre.
Guests have the opportunity to learn more about Grandview, bid on incredible auction items, mingle and
dance the night away as they are entertained by vocalists, a DJ and a variety of other entertainers.
Event Financial Summary:
2018
Revenue $ 86,000.00
Expenses $ 36,000.00
Net $ 50,000.00
Organization Funding History
2016 Received
2017 Received
2018 Request
New applicant in 2017
$2,000.00
$2,000.00
Pure Imagination Gala
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Tyrone Community Centre
Application #: S21-18
Date Received: March 28, 2018
Contact Name: Steve Hutchinson
Event Information
Event Name:
2018
Revenue $
Breakfast with Santa
Event Date:
505.00
Net ($
December 8, 2018
Event Location:
Tyrone Community Centre
Anticipated Attendance:
100-150
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors will be recognized on event promotional
material
• Logo recognition on event website and social media
Description of the event that the sponsorship will be used for:
Tyrone Community Centre is offering a Breakfast with Santa event which provides food, games, crafts
and music for all members of the community complete with a visit from Santa. Donations of non-
perishable food items are accepted for the Clarington East Food Bank.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue $
500.00
Expenses $
505.00
Net ($
5.00)
Organization Funding History
2016 Received
2017 Received
2018 Request
$2,000.00
$450.00
$500.00
40th Anniversary Celebration
Breakfast with Santa
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Bark in the Park Durham
Application #: S22-18
Date Received: March 27, 2018
Contact Name: Sandra Howlett
Event Information
Event Name:
2017 Received
2018 Request
Bark in the Park Durham 2018
Event Date:
$2,000.00
Bark in the Park
August 26, 2018
Event Location:
Orono Fairgrounds
Anticipated Attendance:
5000+
Admission Cost:
$5.00 per person
Sponsorship Benefits
• Sponsors are included on event website and social media
postings leading up to the event
• Logo included on signage at event
• Verbal recognition at event
Description of the event that the sponsorship will be used for:
Bark in the Park is a two day community festival celebrating pets and the people who love them.
Providing support and awareness for local animal rescue groups and promoting local businesses and
organizations. Proceeds will support Biggie and Frank's pet food bank.
Event Financial Summary:
2018
Revenue $ 32,700.00
Expenses $ 22,119.00
Net $ 10,581.00
Organization Funding History
2016 Received
2017 Received
2018 Request
New applicant in 2017
$500.00
$2,000.00
Bark in the Park
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Driftwood Theatre Group
Application #: S23-18
Date Received: March 28, 2018
Contact Name: Lee Bolton
Event Information
Event Name:
2018
Revenue $
The Bard's Bus Tour: Rosalynde (or As You Like It)
Event Date:
6,150.00
Net $
July 15, 2018
Event Location:
Visual Arts Centre of Clarington
Anticipated Attendance:
200
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors receive four reserved seats to the production of
July 15
• Recognition as an advertisement in the Theatre's summer
program (distribution of 5,000 members)
• Social media recognition
• Verbal recognition at event
Description of the event that the sponsorship will be used for:
Driftwood Theatre Group will present William Shakespeare's "Rosalynde" at the Visual Arts Centre of
Clarington with accompanying outreach programming for Clarington residents at the VAC and through
Ontario Power Generation's Tuesdays on the Trail program.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue $
6,150.00
Expenses $
6,150.00
Net $
0.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$1,500.00 (Grant)
$1,000.00
$2,000.00
Bard's Bus Tour
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Bethesda House
Application #: S24-18
Date Received: March 27, 2018
Contact Name: Jaki McKinnon
Event Information
Event Name:
2018
Revenue $
5th Annual Clarington Community Christmas Party
Event Date:
750.00
Net $
November 25, 2018
Event Location:
Beech Centre
Anticipated Attendance:
500
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are included in all event promotional materials
including posters, print materials, social media
• Recognition on signage at the event
Description of the event that the sponsorship will be used for:
The 5th Annual Clarington Community Christmas Party is a free, multi -generational indoor event which
brings together residents of Clarington to enjoy a non-sectarian celebration of the holiday season.
Participating host agencies and organizations coordinate the event, providing games, crafts, story-
telling, caroling, cookie decorating, refreshments, photos with Santa and more.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue $
0.00
Expenses $
750.00
Net $
750.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$500.00
$500.00
$750.00
Clarington Community Christmas Party
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle's Art Show Inc.
Application #: S25-18
Date Received: March 29, 2018
Contact Name: Ann-marie Harley
Event Information
Event Name:
2017 Received
2018 Request
Annual Newcastle Artist and Artisans Show
Event Date:
$2,000.00
Annual Newcastle Artist and Artisans Show
July 7 to 8, 2018
Event Location:
Newcastle Memorial Arena
Anticipated Attendance:
3,000-5,000
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are included in all event promotional materials
including posters, print materials, social media
• Verbal recognition at event
Description of the event that the sponsorship will be used for:
Newcastle's Art Show is a free two day event open to the public showcasing 60-100 arts and artisan
vendors. There is musical entertainment throughout the show. Demonstrations of various art media are
ongoing.
Event Financial Summary:
2018
Revenue $ 20,800.00
Expenses $ 20,720.00
Net $ 80.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$2,500.00 (Grant)
$1,000.00
$2,000.00
Annual Newcastle Artist and Artisans Show
Note: Newcastle's Art Show Inc. received $800.00 in funding through the sponsorship program in
2018 for an Easter Scavenger Hunt event held in conjunction with the Newcastle Business
Improvement Area. As such, this current application has been deemed as ineligible by staff.
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle BIA
Application #: S26-18
Date Received: March 29, 2018
Contact Name: Karen Bastas
Event Information
Event Name:
2018 Request
$2,000.00 $2,000.00
Newcastle Santa Claus Parade
Event Date:
Newcastle Santa Claus Parade
November 18, 2018
Event Location:
Downtown Newcastle
Anticipated Attendance:
8,000
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are recognized on event website
• Recognition in event program
• Newspaper (including Village Voice) advertising
Description of the event that the sponsorship will be used for:
An annual Santa Parade that takes place every November in downtown Newcastle. The event attracts
over 8,000 spectators and includes a fireworks show.
Event Financial Summary:
2018
Revenue $ 14,500.00
Expenses $ 22,200.00
Net ($ 7,700.00)
Organization Funding History
2016 Received 2017 Received
2018 Request
$2,000.00 $2,000.00
$2,000.00
Newcastle Santa Claus Parade Canada Day / Canada 150
Celebration
Newcastle Santa Claus Parade
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Orono Agricultural Society
Application #: S27-18
Date Received: March 30, 2018
Contact Name: Shelby Dillon
Event Information
Event Name:
2018
Revenue
2018 Orono Fair
Event Date:
$ 264,175.00
Net
September 6 to 9, 2018
Event Location:
Orono Fairgrounds
Anticipated Attendance:
55,000
Admission Cost:
$12.00 adult/day
Kids under 13 with an adult are free
Sponsorship Benefits
• Logo displayed at the event
• Logo displayed on event website
• Four passes to the event
Description of the event that the sponsorship will be used for:
Orono Fair is one of the oldest running fairs in Ontario and is one of the largest tourist events in Durham
Region. The fair has been hosted by the Orono Agricultural Society since 1852. The fair annually
features exquisite displays and competitions involving paintings, photographs, agriculture (fruits,
vegetables and crops), livestock (sheep, cattle, poultry and rabbits), flowers, knitting, woodworking,
sewing, crafts, school displays, culinary creations and many other artistic works. As well as one of the
largest midways throughout the area.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue
$ 303,550.00
Expenses
$ 264,175.00
Net
$ 39,375.00
Organization Funding History
2016 Received
2017 Received 2018 Request
$2,000.00
$2,000.00 $2,000.00
Orono Fair
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newtonville Music Night in the Park
Application #: S28-18
Date Received: March 31, 2018
Contact Name: Betty Stapleton
Event Information
Event Name:
2018
Revenue $
Music Night in the Park
Event Date:
3,605.00
Net $
June 24 through to September 2, 2018
Event Location:
Ina Brown Parkette
Anticipated Attendance:
50-150
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are recognized on social media accounts and
website
• Recognition on event flyers
Description of the event that the sponsorship will be used for:
Newtonville Music Night in the Park offers local entertainment for the community at no cost.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue $
3,950.00
Expenses $
3,605.00
Net $
345.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$1,000.00 (Grant)
$750.00
$2,000.00
Music Night in the Park (Newtonville)
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newtonville Community Hall
Application #: S29-18
Date Received: April 1, 2018
Contact Name: Debbie Dunham
Event Information
Event Name:
2017 Received
2018 Request
Hallowe'en Community Bash
Event Date:
$1,500.00
Newtonville Community BBQ
October 28, 2018
Event Location:
Newtonville Community Hall and Ina Brown Park
Anticipated Attendance:
50-75
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are recognized on website and social media
• Recognition on signage at event
Description of the event that the sponsorship will be used for:
The Newtonville Community Hall is offering a Hallowe'en Community Event which is open to families in
the community at no charge. Activities may include a movie, crafts, children's parade, magician and
food.
Event Financial Summary:
2018
Revenue $ 0.00
Expenses $ 1,500.00
Net $ 1,500.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$1,650.00
$500.00
$1,500.00
Newtonville Community BBQ
Hallowe'en Community Event