HomeMy WebLinkAbout05/07/2018Final
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General Government Committee
Agenda
Date: May 7, 2018
Time: 9:30 AM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Samantha Gray, Committee Coordinator, at 905-623-3379, ext. 2106 or by
email at .>gray(o)_clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of General
Government Committee meetings. If you make a delegation or presentation at a
General Government Committee meeting, the Municipality will be audio recording you
and will make the recording public by publishing the recording on the Municipality's
website.
Noon Recess: Please be advised that, as per the Municipality of Clarington's
Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break,
unless otherwise determined by the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
turned off or placed on non -audible mode during the meeting.
Copies of Reports are available at www.clarington.net
CIarington General Government Committee Agenda
Date: May 7, 2018
Time: 9:30 AM
Place: Council Chambers
1 Call to Order
2 New Business — Introduction
Members of Committee are encouraged to provide the Clerk's Department, in advance of the
meeting, a copy of any motion the Member is intending to introduce, (preferably electronic)
such that staff could have sufficient time to share the motion with all Members prior to the
meeting.
3 Adopt the Agenda
4 Declaration of Interest
5 Announcements
6 Adoption of Minutes of Previous Meeting
6.1 April 16 Minutes of a Regular Meeting of April 16, 2018 Page 6
Minutes
7 Delegations
7.1 Scott Murduff and Grade 8 Students from St. Francis of Assisi Catholic School,
Regarding Social, Historical and Recreational Planning for Newcastle
7.2 Andy Benson, Clinical Manager, Base Hospital, Regarding Tiered Response
7.3 Brian Duncan, Senior Vice President, Darlington Nuclear Station, Regarding OPG
Overview - Spring 2018
7.4 Chris Newman, John Howard Society of Durham Region, Regarding Report
CSD -006-18, Youth Centre in Courtice
8 Communications - Receive for Information
8.1 Newcastle Minutes of the Newcastle Business Improvement Authority Page 18
BIA Minutes dated April 12, 2018
8.2 GRCA Minutes of the Ganaraska Region Conservation Authority Page 21
Minutes dated March 15, 2018
Page 2
CIarington General Government Committee Agenda
Date: May 7, 2018
Time: 9:30 AM
Place: Council Chambers
8.3 Tyrone Minutes of Tyrone Community Centre dated April 18, 2018 Page 25
Minutes
8.4 CLOCA Minutes of the Central Lake Ontario Conservation Authority Page 26
Minutes dated April 17, 2018
8.5 City of Renee Michaud, (Acting) Deputy Clerk, City of Pickering, Page 30
Pickering Regarding Ontario Gaming GTA LP Revenue Sharing
8.6 City of Renee Michaud, (Acting) Deputy Clerk, City of Pickering, Page 32
Pickering Regarding Inflated Municipal Property Assessments
8.7 Ministry of Bob Chiarelli, Minister, Ministry of Infrastructure Regarding Page 35
Infrastructure Integrated Bilateral Agreement, Investing in Canada
Infrastructure Program
9 Communications — Direction
9.1 Newcastle of Christine McSorley, Chairperson, Newcastles of the World Page 37
the World Regarding Municipality of Clarington Representative at the
Newcastle of the World Conference 2018
(Motion for Direction)
9.2 Town of Christopher Harris, Town Clerk, Town of Whitby, Regarding
Whitby Cladophora Growth — Whitby Waterfront
(Motion for Direction)
10 Presentations
No Presentations
11 Engineering Services Department
No Reports
12 Operations Department
No Reports
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Garington General Government Committee Agenda
Date: May 7, 2018
Time: 9:30 AM
Place: Council Chambers
13 Emergency and Fire Services Department
13.1 ESD -004-18 Emergency and Fire Services 2017 Annual Report Page 38
14 Community Services Department
14.1 CSD -005-18 2018 Clarington Community Grant Requests Page 57
14.2 CSD -006-18 Youth Centre in Courtice Page 131
14.3 CSD -007-18 2018 Community Event Sponsorship Requests — Spring Page 145
Intake
15 Municipal Clerk's Department
15.1 CLD -013-18 Appointments to the Clarington Municipal Election Page 169
Compliance Audit Committee
15.2 CLD -014-18 Appointment to the Agricultural Advisory Committee Page 177
16 Corporate Services Department
16.1 COD -011-18 Bowmanville East Urban Centre Secondary Plan Update Page 180
16.2 COD -012-18 Wilmot Creek Secondary Plan
16.3 COD -013-18 South East Courtice Secondary Plan
16.4 COD -014-18 2018 Pavement Rehabilitation
16.5 COD -015-18 Mill Street Active Transportation
17 Finance Department
No Reports
Page 185
Page 190
Page 195
Page 200
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CIarington General Government Committee Agenda
Date: May 7, 2018
Time: 9:30 AM
Place: Council Chambers
18 Solicitor's Department
No Reports
19 Chief Administrative Office
No Reports
20 New Business — Consideration
21 Unfinished Business
No Reports
22 Confidential Reports
No Reports
23 Adjournment
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Clarington
General Government Committee
Minutes
April 16, 2018
If this information is required in an alternate accessible format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Minutes of a meeting of the General Government Committee held on Monday,
April 16, 2018 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor C. Traill left at 11:50 AM, and
Councillor W. Woo
Regrets: Councillor W. Partner
Staff Present: A. Allison, G. Acorn, R. Albright, S. Brake, M. Marano, R. Maciver,
G. Weir, T. Pinn, J. Gallagher, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business — Introduction
Councillor Neal asked that a new business item, regarding salaries, be added to the
New Business — Consideration section of the agenda.
3 Adopt the Agenda
Resolution #GG -192-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Agenda be adopted as presented, with the addition of the new business item
regarding salaries.
Carried
4 Declaration of Interest
There were no declarations of interest stated at this meeting.
5 Announcements
Members of Committee announced upcoming community events and matters of
community interest.
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Clarington General Government Committee
Minutes
April 16, 2018
6 Adoption of Minutes of Previous Meeting
Resolution #GG -193-18
Moved by Councillor Cooke, seconded by Councillor Woo
That the minutes of the regular meeting of the General Government Committee meeting
held on March 26, 2018, be approved.
Carried
7 Delegations
7.1 Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an
Economic Development Update
Sheila Hall, Executive Director, Clarington Board of Trade, was present regarding an
Economic Development Update. She made a verbal presentation to accompany an
electronic presentation. Ms. Hall highlighted the areas that support economic growth in
the Municipality of Clarington. She mentioned that the Clarington Board of Trade staff
have been working with Regional staff. Ms. Hall provided an update regarding the 2017
inquiries and year end leads, and noted that there was an increase from 2016. She
explained that there has also been an increase in the first quarter of 2018. Ms. Hall
outlined the Clarington serviced industrial land inquiry assessment and the Clarington
industrial building inquiry assessment. Ms. Hall explained that the Clarington Board of
Trade launched a new website, with interactive capabilities.
Resolution #GG -194-18
Moved by Councillor Cooke, seconded by Councillor Neal
That staff review Regional servicing in Courtice and Bowmanville areas given the
concerns raised by existing business and interested developers of unserviced
employment lands in Clarington, specifically the South Courtice Industrial lands and the
lands within the Technology Business park in Bowmanville;
That staff review options for a more economical and timely solution for sanitary sewer
servicing of the technology business park without sizing considerations for lands beyond
the Clarington's current Bowmanville urban boundary;
That staff prepare a conceptual level of servicing plan and cost estimate for the
industrial lands in Courtice that will be able to be serviced once the Courtice trunk
sanitary sewer and water feedermain project is complete to Bloor Street which is
estimated to be done by late 2019 or early 2020;
That staff meet with the Clarington Board of Trade staff and interested stakeholders to
present the information and answer any questions regarding the servicing and
development of the impacted lands;
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Clarington General Government Committee
Minutes
April 16, 2018
That staff request that appropriate Regional staff attend this meeting to answer
questions regarding Regional servicing agreement application, process for obtaining
approval of detailed design of servicing, fees for connections and frontage charges and
any other Regional servicing questions; and
That staff report back to Council with an information memorandum.
Carried on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
7.2 Chuck Macdonald, Regarding Report EGD -010-18, Cottages on the West
Beach of Port Darlington - Lease Extensions
Chuck Macdonald, was present regarding Report EGD -010-18, Cottages on the West
Beach of Port Darlington - Lease Extensions. Mr. Macdonald stated that he would like
the Committee to extend the leases to five years. He explained that it is financially hard
to complete any repairs within a one year lease. Mr. Macdonald stated that the
previous five year leases were great and provided peace of mind for the cottagers.
7.3 Suzanne Plumpton, Regarding Report EGD -010-18, Cottages on the West
Beach of Port Darlington - Lease Extensions
Suzanne Plumpton, was present regarding Report EGD -010-18, Cottages on the West
Beach of Port Darlington - Lease Extensions. Ms. Plumpton stated that she is a
Director on the Port Darlington Community Association (PDCA) Board and has been a
beach neighbour of the subject properties for 28 years. She explained that the
Cottagers are supported by the PDCA. Ms. Plumpton stated that the cottagers are
great caretakers and the area is now cleaner and safer because of their work. She
thanked the Committee for their continued support. Ms. Plumpton explained that the
cottagers alleviate some of the responsibility of the Municipality of Clarington to clean
and maintain the beach. She mentioned that the legacy of the cottages is a part of the
Municipality of Clarington's heritage. Ms. Plumpton stated that each year the cottagers
host a reunion on the Civic Weekend for friends and neighbours to celebrate 100 years
the cottages have been in the community. She explained that an extended lease will
provide the cottagers with some peace and control over their future. Ms. Plumpton
concluded by asking the Committee to amend the year lease agreement and extend it
to five years.
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Clarington
Resolution #GG -195-18
General Government Committee
Moved by Councillor Traill, seconded by Councillor Woo
That Report EGD -010-18 be received;
Minutes
April 16, 2018
That the term of the leases between the Municipality and the tenants of the seven
remaining cottages on the West Beach of Port Darlington be extended to three years;
That further extensions to the leases be considered by staff annually as part of the
Capital Budget process, and as long as funds are not approved by Council for the next
phase of development, the Chief Administrative Officer be authorized to renew the
leases on an annual basis; and
That all interested parties listed in Report EGD -010-18 and any delegations be advised
of Council's decision.
Carried as Amended
Later in the Meeting
(See following motions)
Resolution #GG -196-18
Moved by Councillor Cooke, seconded by Councillor Hooper
That the foregoing Resolution #GG -195-18 be amended by deleting the word "three"
second paragraph and replacing it with the word "five":
Carried on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
E
Clarington General Government Committee
Minutes
April 16, 2018
The foregoing Resolution #GG -195-17 was then put to a recorded vote and carried as
amended:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
Recess
Resolution #GG -197-18
Moved by Councillor Traill, seconded by Councillor Woo
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 10:53 AM with Mayor Foster in the Chair.
7.4 Tyrone Bilinski, Regarding Services in the Area of Leskard Road, North of
Concession 7 near Orono
Tyrone Bilinski, was present regarding services in the area of Leskard Road, North of
Concession 7 near Orono. Mr. Bilinski stated that he is advocating for natural gas and
high speed internet services for Leskard Road. He explained that he bought $1700
worth of firewood for the baseboard heaters to heat half of this home this year. Mr.
Bilinski stated that the firewood lasted until three weeks ago and his electricity bill is
over $500 a month on equal billing. He explained that he is installing a furnace and
duct work this year and without natural gas his options are less efficient and more
expensive. Mr. Bilinski expressed that high speed internet is essential for day-to-day
life. He explained that, with his internet connection, two people do not have the ability
to be streaming at the same time and they have one megabyte per second speed, forty
gigabytes per month and a bill over $200 without overages. Mr. Bilinski stated that his
house was built in 1968 with a phone line and electricity, and like most homes, it does
not have the basic services, including natural gas, cable television, sewage and
domestic water. He explained that broadband internet has been ruled as a basic
telecom service and high speed internet access provides a major boost to small town
businesses in rural areas, and further that high speed internet is no longer a luxury but
is as essential as water or electricity. Mr. Bilinski suggested that his home, and the
homes North of Concession 7, are located where the 407 infrastructure is currently
being built. He explained that because 500 metres of Leskard Road is already dug up i
would be more cost effective to complete the natural gas lines and internet. Mr. Bilinski
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General Government Committee
Minutes
April 16, 2018
stated that he has tried to speak to Bell, and is not able to get past frontline agents to
speak on the matter. He explained that he has also spoken with Mayor Foster and MPP
Granville Anderson to advance his request. Mr. Bilinski stated that, in 50 years, there
have been no changes to additional services in the area. He explained that, if the 407
construction completes in the next few months, it is unlikely that the Municipality of
Clarington or Durham Region will not demolish the newly laid road to provide the
additional services to the 47 residences on Leskard Road. Mr. Bilinski understands that
he lives in a rural area but stated that internet access has become essential for modern
farms. He explained that there is an urgency for these additional services to be added
and that the services are currently in the area and would not have to come from far
away.
Resolution #GG -198-18
Moved by Councillor Woo, seconded by Councillor Hooper
That the delegation of Tyrone Bilinski, regarding Services in the Area of Leskard Road,
North of Concession 7 near Orono, be referred to Staff for follow up.
Carried
Alter the Agenda
Resolution #GG -199-18
Moved by Councillor Woo, seconded by Councillor Hooper
That the Agenda be altered to consider presentation 10. 1, Michael Angemeer, President
and CEO Veridian, Brent Jackson, Grant Thornton and Ron Clark — Aird Berlis —
Regarding Potential Veridian and Whitby Hydro Merger, at this time.
Carried
10.1 Michael Angemeer, President and CEO Veridian, Brent Jackson, Grant
Thornton and Ron Clark — Aird Berlis — Regarding Potential Veridian and
Whitby Hydro Merger
Michael Angemeer, President and CEO Veridian, Brent Jackson, Grant Thornton and
Ron Clark — Aird Berlis — Regarding Potential Veridian and Whitby Hydro Merger.
Mr. Angemeer made a verbal presentation to accompany an electronic presentation.
He introduced team members in the audience as well as those making the presentation
with him. Mr. Angemeer outlined why Veridian and Whitby Hydro were merging the two
companies. He explained that there were three primary drivers, including, improving
customer rates, improving shareholders returns and preparing for rapid industry change.
Mr. Angemeer described the merger process and have ensured that the appropriate
analysis and due diligence has been complete. Mr. Clark explained that the ownership
interest was determined on independent evaluations and will be 100% municipal owned.
Mr. Angemeer continued by outlining the potential benefits of the merger. He provided
the Committee with a background of why they did not sell or continue with the status
M
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General Government Committee
Minutes
April 16, 2018
quo. Mr. Angemeer highlighted the changing industry landscape, including enhanced
scale and scope. Mr. Clark explained that the rates will be harmonized and will benefit
both customers and shareholders. Mr. Angemeer stated that the merger will have a
total net savings of $42 million during the first ten years. He outlined the benefits to
customers as a result of the merger. Mr. Clark explained the benefits to the municipal
shareholders. Mr. Angemeer highlighted the risks of both merging and not merging,
and explained that merging the two companies is the best option. He concluded by
explaining the governance model and outlined the next steps.
Suspend the Rules
Resolution #GG -200-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the presentation a second time.
Carried
Resolution #GG -201-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the matter of the presentation by Michael Angemeer, President and CEO Veridian,
Brent Jackson, Grant Thornton and Ron Clark, Aird Berlis, Regarding a potential
Veridian and Whitby Hydro merger be referred to staff to report back to the General
Government Committee meeting on May 7, 2018, regarding the Municipality of
Clarington's peer review.
Carried
Suspend the Rules
Resolution #GG -202-18
Moved by Councillor Woo, seconded by Councillor Hooper
That the Rules of Procedure be suspended for the Committee to recess for their one
hour scheduled break as per the Procedural By-law and reconvene at 12:50 PM.
Carried
Councillor Traill left the meeting.
The meeting reconvened at 12:50 PM with Mayor Foster in the Chair.
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Clarington General Government Committee
Minutes
April 16, 2018
8 Communications - Receive for Information
8.1 Minutes of the Central Lake Ontario Conservation Authority dated
March 20, 2018
8.2 Minutes of the Newcastle Business Improvement Authority dated
January 9, 2018, February 8, 2018 and March 8, 2018
8.3 Minutes of the Tyrone Community Hall Board dated February 21, 2018 and
March 21, 2018
8.4 Minutes of the Bowmanville Business Improvement Authority dated
March 13, 2018
8.5 Minutes of the Newcastle Community Hall Board dated February 20, 2018
Resolution #GG -203-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the Communication Items 8.1 to 8.5 be received for information.
Carried
9 Communications — Direction
9.1 Suzanne Barnes, Regarding Train Whistle Cessation in Clarington
9.2 David Reesor, Regarding Train Whistle Cessation in Clarington
Resolution #GG -204-18
Moved by Councillor Neal, seconded by Councillor Woo
That Correspondence Items 9.1 and 9.2, be referred to the Director of Engineering.
Carried
9.3 Alexander Harras, Manager of Legislative Services/Deputy Clerk, Town of
Ajax, Regarding Ajax Casino
Resolution #GG -205-18
Moved by Councillor Neal, seconded by Councillor Woo
That Communication Items 9.3, be received for information.
Carried
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Clarington
10 Presentations
General Government Committee
Minutes
April 16, 2018
10.1 Michael Angemeer, President and CEO Veridian, Brent Jackson, Grant
Thornton and Ron Clark — Aird Berlis — Regarding Potential Veridian and
Whitby Hydro Merger
Presentation 10. 1, Michael Angemeer, President and CEO Veridian, Brent Jackson,
Grant Thornton and Ron Clark — Aird Berlis — Regarding Potential Veridian and Whitby
Hydro Merger, was considered earlier in the meeting.
11 Engineering Services Department
11.1 EGD -010-18 Cottages on the West Beach of Port Darlington — Lease
Extensions
Report EGD -010-18, Cottages on the West Beach of Port Darlington — Lease
Extensions was considered earlier in the meeting during the delegation portion of the
agenda.
12 Operations Department
No Reports for this section of the Agenda.
13 Emergency and Fire Services Department
No Reports for this section of the Agenda.
14 Community Services Department
No Reports for this section of the Agenda.
15 Municipal Clerk's Department
15.1 CLD -012-18 Senior of the Year Award
Suspend the Rules
Resolution #GG -206-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the Rules of Procedure be suspended to considered Report CLD -012-18 at the
end of the agenda.
Carried
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Clarington
16 Corporate Services Department
No Reports for this section of the Agenda.
17 Finance Department
General Government Committee
Minutes
April 16, 2018
17.1 FND-004-18 Financial Update as at December 31, 2017
Resolution #GG -207-18
Moved by Councillor Hooper, seconded by Councillor Neal
That Report FND-004-18 be received for information.
Carried
17.2 FND-005-18 Annual Leasing Report - 2017
Resolution #GG -208-18
Moved by Councillor Woo, seconded by Councillor Cooke
That Report FND-005-18 be received for information.
Carried
17.3 FND-006-18 Annual Commodity Hedging - 2017
Resolution #GG -209-18
Moved by Councillor Hooper, seconded by Councillor Woo
That Report FND-006-18 be received for information.
Carried
17.4 FND-007-18 Ontario's Main Street Revitalization Initiative
Resolution #GG -210-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report FND-007-18 be received; and
That the By-law attached to Report FND-007-18 as Attachment 1 be approved.
Carried
18 Solicitor's Department
No Reports for this section of the Agenda.
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19
Chief Administrative Office
No Reports for this section of the Agenda.
20 New Business — Consideration
20.1 Salaries
Resolution #GG -211-18
General Government Committee
Minutes
April 16, 2018
Moved by Councillor Neal, seconded by Councillor Cooke
That any staff bonuses for 2018 be cancelled.
Motion lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
21 Unfinished Business
15.1 CLD -012-18 Senior of the Year Award
Resolution #GG -212-18
Moved by Councillor Neal, seconded by Councillor Hooper
That Report CLD -012-18 be received;
That Susan Sheen be selected as Clarington's nominee for the 2018 Senior of the Year
Award;
That all interested parties listed in Report CLD -012-18 and any delegations be advised
of Council's decision.
Carried
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Clar-ington
22 Confidential Reports
22.1 CAO -004-18 Potential Property Acquisition
22.2 Verbal Report Potential Property Acquisition
Closed Session
Resolution #GG -213-18
General Government Committee
Minutes
April 16, 2018
Moved by Councillor Cooke, seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing two items related to a proposed or
pending acquisition or disposition of land by the municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 1:57 PM with Mayor Foster in the Chair.
Mayor Foster advised that two items were discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001 and two resolutions were passed to
provide direction to staff.
23 Adjournment
Resolution #GG -214-18
Moved by Councillor Hooper, seconded by Councillor Woo
That the meeting adjourn at 1:58 PM.
Mayor
Carried
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Deputy Clerk
Newcastle BIA MINUTES April 12, 2018
www.villageofnewcastle.ca
Attendance: Valentine Lovekin, Marni Lewis, Donna Wood, Janeen Calder, Theresa
Vanhavebeke, Leslie Ray, Helen Vatandoust, Joanna Bastas, Councillor Wendy Partner, Lina
Schmal, Tracy Yates, Catherine Peterson, Linda Woytowich (Gift of Art)
Regrets: Greg Lewis, Karen Bastas
1. Attendance taken.
2. Meeting called to order at 9:00 a.m.
3. Approval of March Minutes:
Motion to accept: Ann Harley Seconded: Leslie Ray
4. Business Arising from Minutes:
We didn't get any interest from the Chamber of Commerce or the Lions Club at taking on
the Canada day Event.
5. Council Report - Wendy Partner
n/a
6. President's Report: n/a
7. Treasurer's Report:
As of March 31, 2018 the balance is $83,705.00. $50,000 for gateway signs and
$22,000 for overhead banner poles will both be invoiced shortly.
8. Committee Reports:
Safety & Decor:
Our banners have been used for the past 3 years and are in need of being replaced.
Shear Display quoted $6300 including installation and taxes for new ones.
The hanging flower baskets and flowers for the new sidewalk planter boxes have
been ordered through the Garden Path. We will look into getting the Christmas decor
in the planter boxes taken down and stored for next year.
Advertising:
Our likes on Facebook continue to go up. Please share the page within your friends
groups. Top 3 trending posts this month were the LCBO grand opening, Easter
Scavenger Hunt, and the Snug's new bar.
Newcastle Griddle will be opening in Dee's Harvest Table's old location. They will be
serving all day breakfast.
Special Events:
a) Easter Scavenger Hunt- 300 questionnaires were handed out, 92 were
completed. 242 people came through the Gift of Art. This event received an
$800 grant from the Municipality. This event was very successful at getting
people into all the businesses that participated.
For future BIA events the committees will coordinate grant applications for all
events. Theresa is planning the meeting if you are interested in attending.
b) Christmas Tree Lighting - Janeen Calder has spoken to the Hall Board, they are
going to get the exact measurements for the Town Hall to determine how many
lights will be needed. More details to follow. If you are interested in helping
contact Janeen - janeenrmt@hotmail.com
c) Ann is going to speak to Marg at the Orono Times about publishing an article to
let the community know that the BIA is no longer organizing the Canada Day
festivities. This may get an interested group to step up and organize it this year.
9. CBOT. AGM is April 26th at Mosport
10. Chamber News: n/a
11. CIP:
There are grants available for facade and accessibility, please contact Faye Langmaid
for more information.
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12. New Business:
The Gift of Art's Drama program will be presenting their year end show, May 7th at 7pm
at Newcastle Public School.
The Living Stories Project is a joint venture between seniors and youth to bring stories,
memories and experiences to life through the use of multi -media. If you are interested in
learning more about this new program at the Gift of Art, please contact the Gallery.
13. Next meeting, Thursday May 10th, 2018 @ 9:00am
14. Motion to adjourn meeting by Ann Harley, seconded by Theresa Vanhaverbeke
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GANARASKA REGION CONSERVATION AUTHORITY
MINUTES OF THE FULL AUTHORITY
March 15, 2018
FA 01/18
1. Welcome and Call to Order
The Chair called the Full Authority meeting to order at 7:15 p.m.
MEMBERS PRESENT: Wendy Partner, Chair - Municipality of Clarington
Jeff Lees, Vice -Chair - Municipality of Port Hope
Raymond Benns - Township of Alnwick/Haldimand
Brian Darling - Town of Cobourg
John Fallis - Township of Cavan Monaghan
Mark Lovshin - Township of Hamilton
Heather Stauble - City of Kawartha Lakes
Willie Woo - Municipality of Clarington
ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer
Leslie Benson, Interim Director of Watershed Services
Greg Wells, Manager, Planning & Regulations
Steve McMullen, Forest Recreation Technician
Members of the public
ABSENT WITH
REGRETS: Louise Ferrie-Blecher - Municipality of Port Hope
Forrest Rowden - Town of Cobourg
ALSO ABSENT:
2. Disclosure of Pecuniary Interest
None
3. Minutes of Last Meeting
FA 01/18
MOVED BY: Brian Darling
SECONDED BY: John Fallis
THAT the Full Authority approve the minutes of the November 30, 2017 meeting.
CARRIED.
4. Adoption of the Agenda
Item 11. b) under New Business was moved to the Source Protection agenda as item 2.
FA 02/18
MOVED BY: Mark Lovshin
SECONDED BY: John Fallis
21
Minutes FA 01/18
THAT the Full Authority adopt the agenda as amended.
CARRIED.
5. Delegations
None
6. Presentations
None
7. Business Arising from Minutes
None
8. Correspondence
None
9. Applications under Ontario Regulation 168/06:
Permits approved by Executive:
FA 03/18
MOVED BY:
SECONDED BY:
Willie Woo
Heather Stauble
THAT the Full Authority receive the permits for information.
CARRIED.
Permit Application require Full Authority discussion:
None
10. Committee Reports:
None
Page 2
11. New Business:
a) Greenbelt Golden Horseshoe CA Collaborative
Discussion took place. Board member requested a full definition of "green infrastructure"
Staff to follow-up at April 19th meeting.
FA 04/18
MOVED BY: John Fallis
SECONDED BY: Jeff Lees
WHEREAS the Province has affirmed its commitment to strengthen the Greenbelt, and to
advance place -based planning on a regional scale through the Growth Plan for the
Greater Golden Horseshoe;
WHEREAS the Greater Golden Horseshoe is one of the fastest growing regions in North
America, with a projected population of almost 12 million people by 2031;
WHEREAS the planning and environmental issues affecting the Greenbelt and the
Greater Golden Horseshoe are increasing in number and complexity;
WHEREAS there is a need to be able to address not only the local challenges but those
that are more pervasive and regional in scale including climate change, flood remediation
and the environmental impacts of growth;
22
Minutes FA 01/18 Page 3
WHEREAS a collaborative, coordinated and cohesive response to the environmental
challenges of growth are needed by building a constituency of interest for a heathy urban
region;
WHEREAS the health of Greenbelt Golden Horseshoe residents depends on the health
of the natural environment and the sustainability and resilience of our communities;
WHEREAS Conservation Authorities provide valuable and value-added services and
benefits to our municipal partners who are addressing complex issues including climate
change, Great Lake water quality, public health and safety and sustainable city -building
and transportation options;
WHEREAS the ten urban -based Conservation Authorities have met for over a decade as
the Greater Golden Horseshoe Chief Administrative Officers (GGH CAO) group to
address common concerns and to advance mutually beneficial solutions to the challenges
facing the more populated watersheds;
WHEREAS there is an established history of place -based collaborative action among
Conservation Authorities since 2000 — in the form of the Conservation Authorities Moraine
Coalition (CAMC);
WHEREAS there is a need for and an opportunity to build expertise, understanding and
capacity at the landscape scale;
WHEREAS there is an opportunity among the Conservation Authorities to share
knowledge, coordinate action and ensure consistency of practice to advance better
planning, policy and program outcomes;
WHEREAS an understanding exist that climate change is a significant threat to
development and the security of individuals, communities and regions and there is a need
to act in order to preserve and enhance, for future generations, the economic, social and
environmental conditions that we enjoy;
WHEREAS there is an opportunity for Conservation Authorities and partner agencies to
utilize resources (fiscal and human) in a more efficient and effective manner and to
consider economies of scale from a research, knowledge and planning perspective;
THEREFORE IT IS RECOMMENDED THAT the Authority endorse the Ganaraska
Region Conservation Authority's participation in the Greenbelt Golden Horseshoe
Conservation Authorities Collaborative and authorize the CAO/Secretary-Treasurer to
sign the attached Memorandum of Understanding.
DEFERRED.
b) Appointment of Board Member to Recreational User Committee (RUC)
FA 05/18
MOVED BY: Mark Lovshin
SECONDED BY: Brian Darling
THAT Jeff Lees be appointment as Board Member to the Recreational User Committee
(RUC).
CARRIED
12. Other Business
None
13. In Camera
None
23
Minutes FA 01/18
14. Adjourn
The meeting adjourned at 7:35 p.m. on a motion by Mark Lovshin.
CHAIR
CAO/SECRETARY-TREASURER
24
Page 4
Tyrone Community Centre — Minutes of Meeting
Wednesday April 18, 2018 7pm
Present: Joy Vaneyk, Dave Taylor Larry Quinney Cecile Bowers
Steve Hutchinson Corinne vandeGrootheveen Marlene Raby
Regrets: Claude Godin Alvina Hare Lyndsay Luckhardt Danielle Carroll
Kyle Young Justin Vachon Kat Caplan Marlene Craig
Paul Rowan Craig Raby
1. Minutes from March Meeting were approved as read. M/S Cecile / Dave. Carried.
2. Treasurer Report was approved as presented by Steve. M/S by Dave/Larry. All in favour. Carried.
Balance on Hand is $20,450.94. A complete review of March expenses and revenue details was
provided.
3. Maintenance Report—Larry
• Floors will be polished before end of April.
• Municipality is monitoring water in basement. Sump pumps are working.
• Concerns about drainage around building, resulting in flooding and mold will be forwarded to
Municipality.
4. Dance Update— Dave. Another successful fundraising event. Thanks to all helpers.
5. Old Business:
• Web site is available for use. Board members are encouraged to test tyronecc.ca. Email address
to be initiated as info@tyronecc.ca.
• Dishwasher has been ordered & will be delivered Friday April 20. Install is scheduled for Tuesday
April 24tH
• Reminder Earth Day Clean Up scheduled for Sunday April 22, 1-3pm
• CPR/Defib training dates preferred are Thurs May 3, or Thurs May 31. Joy to schedule.
6. New Business:
• In recognition of Volunteer Week, Joy presented all Board members with a Certificate of
Volunteer Appreciation and Thank you note for our commitment to this community centre and
our village.
• Waste disposal options to add recycling were tabled. To be brought forward at May meeting.
7. Next Meeting Date Wednesday May 16, 2018, 7pm
8. M/S Corinne / Cecile to adjourn.
25
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY
MINUTES NO.3
AUTHORITY MEETING
Tuesday. April 17. 2018 - 5:00 P.M.
MEETING LOCATION: 100 WHITING AVENUE, OSHAWA
AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM
Present:: Don Mitchell, Chair
Shaun Collier
Joe Drumm
Adrian Foster
Derrick Gleed
Ron Hooper
Gerri Lynn O'Connor
Nester Pidwerbecki
Elizabeth Roy
C. Darling, Chief Administrative Officer
H. Brooks, Director, Watershed Planning & Natural Heritage
A.Brough, GIS Assistant
R. Catulli, Director, Corporate Services
G. Geissberger, Marketing & Communications Coordinator
C. Jones, Director, Planning & Regulations
D. Moore, Aquatic Resource Analyst
P. Sisson, Director, Engineering & Field Operations
M. Stauffer, Administrative Assistant/Recording Secretary
R. Wilmot, GIS Systems Supervisor
Excused: Bob Chapman
John Aker
Joe Neal
John Neal
David Pickles
Tom Rowett
The Chair called the meeting to order at 5:00 p.m.
DECLARATIONS of interest by members on any matters herein contained - NONE
ADOPTION OF MINUTES
Res. #34 Moved by G.L. O'Connor
Seconded by R. Hooper
THAT the Authority minutes of March 20, 2018 be adopted as circulated.
CARRIED
Cont' d
26
AUTHORITY MEETING MINUTES NO. 3 — APRIL 17, 2018 — Page 2
CORRESPONDENCE
(1) Ontario Parks Award and Invite to Awards Ceremony (Agenda pg. 1)
Re: Ecological Integrity Award 2018 — Jackie Scott, Darlington Provincial Park
McLaughlin Bay Restoration Project
Res. #35 Moved by G.L. O'Connor
Seconded by S. Collier
THAT the above correspondence be received for information.
CARRIED
DEVELOPMENT REVIEW & REGULATION
(1) Staff Report # 5574-18 (Agenda pg. 4)
Re: Permits Issued for Development, Interference with Wetlands and
Alteration to Shorelines and Watercourses - March 1 to March 31, 2018
Res. #36 Moved by A. Foster
Seconded by S. Collier
THAT Staff Report #5574-18 be received for information.
CARRIED
DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE
(1) Staff Report #5571-18 (Agenda pg. 7)
Re: Integrated Watershed Monitoring Program - Communication
Annie Brough made a presentation to the Board and answered questions.
Councillor Roy arrived at 5:10 p.m.
Res. #37 Moved A. Foster
Seconded by S. Collier
THAT Staff Report #5571-18 be received for information.
CARRIED
(2) Staff Report #5573-18 (Agenda pg. 8)
Re: 2018 Ontario BioBlitz
Res. #38 Moved by N. Pidwerbecki
Seconded by D. Gleed
THAT Staff Report #5573-18 be received for information.
CARRIED
Cont'd
27
AUTHORITY MEETING MINUTES NO. 3 — APRIL 17, 2018 — Page 3
DIRECTOR, COMMUNITY ENGAGEMENT
(1) Staff Report #5572-18 (Agenda pg. 9)
Re: Central Lake Ontario Conservation Watershed Report Card 2012-2016
Res. #39 Moved by R. Hooper
Seconded by A. Foster
THAT Staff Report 5572-18 be received for information.
CARRIED
DIRECTOR, ENGINEERING AND FIELD OPERATIONS
(1) Staff Report #5576-18 (Agenda pg. 13)
Re: Winter/Spring 2018 — Conservation Areas Update
Res. #40 Moved by D. Gleed
Seconded by N. Pidwerbecki
THAT Staff Report #5576-18 be received for information.
CARRIED
DIRECTOR, CORPORATE SERVICES
(1) Staff Report #5577-18 (Agenda pg. 18)
Re: Draft 2017 Audited Financial Statements
Nigel Allen & Heather Allison of BDO Canada provided the Board with an overview of the Draft 2017 Audited
Financial Statements for CLOCA and answered questions. Mr. Allen inquired if any Board Members had any
knowledge regarding any lawsuits, damages or suspected fraud affecting the organization. None were identified.
Res. #41 Moved by S. Collier
Seconded by N. Pidwerbecki
THAT the Auditor's Letter to the Board be received, and,
THAT the Audited Financial Statements for the year ended December 31, 2017 be approved as
presented.
THAT BDO Canada be appointed as CLOCA Auditors for the year ending December 31,
2018.
CARRIED
CHIEF ADMINISTRATIVE OFFICER
(1) Staff Report #5575-18 (Agenda pg. 39)
Re: 2017-2018 YPDT-CAMC Annual Program Update
Res. #42 Moved by G.L. O'Connor
Seconded by E. Roy
THAT Staff Report #5575-18 be received for information.
CARRIED
Cont' d
AUTHORITY MEETING MINUTES NO. 3 — APRIL 17, 2018 — Page 4
NEW AND UNFINISHED BUSINESS
The Chair noted that with the resignation of Bob Chapman, a new Vice -Chair was needed.
Res. #43 Moved by E. Roy
Seconded by D. Gleed
THAT A. Foster be appointed Authority Vice -Chair for 2018.
CARRIED
ADJOURNMENT
Res. #44 Moved by S. Collier
Seconded by D. Gleed
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 5:53 p.m.
29
c� o�
Corporate Services Department
PICKERING Legislative Services
April 12, 2018
Ralph Walton, Regional Clerk---
Region
lericRegion of Dur708d
/�
605 Ro0a dEast
W- hitb—y, ON L1 N 6A3
Subject: Notice of Motion
Ontario Gaming GTA LP Revenue Sharing
File: A-1400-18
The Council of the Corporation of the City of Pickering considered the above matter at a
meeting held on April 10, 2018 and adopted the following Notice of Motion:
Whereas Ontario Gaming GTA LP has now announced that it will proceed with
development of the Durham Live entertainment complex and casino in the City of
Pickering;
Whereas Durham Live will be a significant tourist destination, will create
thousands of jobs in Pickering and will generate significant revenues for the City
of Pickering;
Whereas The City of Pickering, by resolution No. 158112 dated December 10,
2012, committed to revenue sharing regardless of which municipality is selected
as the gaming site for the C3 zone;
Whereas The City of Pickering remains committed to an equitable and
reasonable arrangement for sharing gaming revenues for the benefit of all
Durham Region residents;
Whereas The City of Pickering has publicly proposed that 30 percent of gaming
revenues at full build -out of the gaming facility be directed to the Region of
Durham, and further proposes that a portion of the said revenue share be
directed to Social Housing and/or other Social programs;
Now Therefore The Council of the City of Pickering directs City staff to consult
with staff at the Region of Durham and to make recommendations to City Council
regarding the terms of a revenue sharing agreement; and
Now Therefore City staff are directed to send a copy of this motion to the Region
of Durham and to all Durham Region municipalities.
30
Pickering Civic Complex I One The Lsplanade I Pickering, Ontario L1 V 61(7
T. 905.420.4611 1 F. 905.420.9685 � Toll Free 1.866.683.2760 1 clerksOo pickering.ca I pickering.ca
Subject: Notice of Motion e Apr, 12118
Ontario Gaming GTA LP Revenue Sharing Page 2
Should you require further information, please do not hesitate to contact the
undersigned at 905,420.4660 extension 2097.
Yours truly
Renee Michaud
(Acting) Deputy Clerk.
Copy: Nicole Wellsbury
Director, Legislative & Info Services/Town Clerk
Town of Ajax
65 Harwood Avenue South
Ajax, ON LIS 2H9
Anne Greentree; Municipal Clerk
Municipality of Clarington
40 Temperance Street
Bowmanville, .ON L1 C 3A6
Andrew Brouwer, City Clerk
City of Oshawa
50 Centre Street South, 5th Floor Rundle Tower
Oshawa, ON L1 H 3Z7
Christopher Harris, Clerk
Town of Whitby
575 Rossland Road East
Whitby, ON L1 N 2M8
Thom Gettinby, CAO — Clerk
Township of Brock
P.O. Box 10
1 Cameron Street East
Cannington, ON LOE .1 E0
Debbie Leroux, Director of Legislative Services/Clerk
Township of Uxbridge
P.O. Box 190
51 Toronto Street South
Uxbridge, ON L9P 1T1
John Paul Newman
Township of Scugog
P.O. Box 780, 181 Perry Street
Port Perry, ON L9L 1A7
31
-C4
DICKERING
April 12, 2018
Corporate Services Department
Legislative Services
Don Ma=ring
MPAC
1340 Piway, Suite 101
Bimek-e'ring, ON L1V OC4
Subject: Notice of Motion
Inflated Municipal Property Assessments
File: A-1400-18 .
The Council of the Corporation of the City of Pickering considered the above matter at a
meeting held on April 10, 2018 and adopted the following Notice of Motion:
Whereas: The mission of Municipal Property Assessment Corporation (MPAC) is to
serve Ontario property taxpayers together with provincial and municipal stakeholders
through accurate and timely property assessments and a commitment to service
excellence and efficiency;
Whereas: MPAC uses one of three recognized approaches to establish an assessed
value for properties. 1. Direct comparison, 2. Income approach (not applicable to
residential properties), and 3. Cost approach (not applicable to residential properties);
Whereas: Recent sales of comparable properties are used to establish an assessed
value that is then used to calculate residential property taxes;
Whereas. Market value has come to represent.a price of a property that has been
driven by an inflated housing bubble which has resulted in bidding wars that has driven
up the selling price of a property in excess of its accurate valuation or assessment of its
worth thus impacting what a property owner must pay in property taxes and creating an
undue financial hardship;
Whereas: The Federal and Provincial governments have put in place various policies
that are intended to curb and reduce the high cost of home ownership to make housing
more affordable;
Now therefore the City of Pickering Council urges the Province of Ontario and MPAC to
review the unfairness of the current assessment and the need to put a freeze on any
and all future assessments until such time as market conditions stabilize and place a
moratorium on its phasing of increases in 2019 and 2020;
`r'
Pickering Civic Complex One The Esplanade I Pickering, Ontario [.1V 61<7
T. 905.420.4611 1 F. 905.420.9685 Toll Free 1.866.683.2760 1 c[erks@pickering.ca I pickering.ca
i
i
Subject: MPAC Apr. 12118 '
Paae 2
Now therefore this motion be copied to Don Mathieson (Chair MPAC); Ontario Premier
Kathleen Wynne; Andrea Horwath, leader of the Ontario New Democratic Party; and
Doug Ford, Leader of the Ontario Progressive Conservative Party; and to all Durham
Regional Municipalities and the Durham Regional Council for their endorsement.
Should you require further information, please do not hesitate to contact the
undersigned at 905.420.4660 extension 2097.
Yours truly
Renee Michaud
(Acting) Deputy Clerk
Copy: Kathleen Wynne
Premier of Ontario
Legislative Building
Queen's Park
Toronto ON M7A 1A1
Doug Ford
Leader, Progressive Conservative Party of Ontario
Room 381
Legislative Building, Queen's Park
Toronto, ON M7A 1A8
Andrea Horwath
Leader, New Democratic Party of Ontario
Queen's Park Room 115
Main Legislative Building, Queen's Park
Toronto, Ontario .M7A 1A5
Ralph Walton, Regional Clerk
Region of Durham.
Q05 Rossland Road East
Whitby, ON LIN 6A3
Nicole Wellsbury
Director, Legislative & Info Services/Town Clerk
Town of Ajax
65 Harwood Avenue South
Ajax, ON LIS 2H9
33
Subject: MPAC
Anne Greentree, Municipal Clerk
Municipality of Clarington
40 Temperance Street .
Bowmanville, ON L1 C 3A6
Andrew Brouwer, City Clerk
City of Oshawa
50 Centre Street South, 5th Floor Rundle Tower
Oshawa, ON L1 H 3Z7
Christopher Harris,, Clerk
Town of Whitby
575 Rossland Road East
Whitby, ON LIN 2M8
Thom Gettinby, CAO — Clerk
Township of Brock
P.O. Box 10
1 Cameron Street East
Cannington, ON LOE 1 EO
Debbie Leroux, Director of Legislative Services/Clerk
Township of Uxbridge
P.O. Box 190
51 Toronto Street South
Uxbridge, ON L9P 1T1
John Paul Newman
Township of Scugog
P.O. Box 780,181 Perry Street
Port Perry, ON LK 1A7
34
Apr. 12118
Page 3
Ministry of Infrastructure
Office of the Minister
Hearst Block, 8th Floor
900 Bay Street
Toronto, Ontario M7A 1 L2
Telephone: 416-325-6666
Fax: 416-314-5464
April 19, 2018
Dear Mayor/Head of Council:
Ministere de I'Infrastructure
Bureau du ministre
Edifice Hearst, 8e etage
900, rue Bay Ontario
Toronto (Ontario) M7A 11_2
Telephone: 416 325-6666
Telecopieur : 416 314-5464
I am pleased to inform you that on March 14, 2018, the Ontario government signed an Integrated
Bilateral Agreement (IBA) to partner with the Government of Canada to deliver up to $11.8 billion
in federal funding and $10 billion in provincial funding for infrastructure projects under the Investing
in Canada Infrastructure Program, over the next ten years.
Under this new program, the federal government will pay up to 40 per cent for most projects, with
the province contributing up to 33 per cent and municipalities contributing the remaining 27 per
cent. Through this agreement, contributions by all three levels of government are expected to
result in an overall infrastructure investment of at least $30 billion. The Ministry of Infrastructure
has begun work on finalizing programs and administrative processes to implement the funding
under the four federal funding streams: public transit; green infrastructure; community, culture and
recreation; and rural and northern infrastructure.
Under the agreement the federal and provincial governments will together be providing up to $15
billion in funding for public transit. The federal government has decided that the funding will be
allocated to municipalities with existing transit systems using the 2015 transit ridership statistics.
Within the next few weeks, the 98 municipalities with transit authorities can expect to receive
another letter from me with confirmation of and additional detail on how to access their federally
determined ridership -based allocation over the next ten years.
For the green; community, culture and recreation; and rural and northern streams, funding will be
delivered through a mix of allocation and application -based programs similar to the current Clean
Water Wastewater Fund and Small Communities Fund, and will include municipal, not-for-profit,
and Indigenous recipients. The intake for these programs will not begin before the Ontario election
begins in May 2018.
As part of this work, my ministry will engage partners as intake processes are developed. This is
just the first step in the roll out of a long-term program that will support infrastructure investments
across the province. Following the launch of these programs, my ministry will assess and nominate
projects to the federal government. Programs are expected to begin launching toward the end of
this year in order to best align with municipal election cycles and allow municipalities adequate
time to determine their priorities.
I encourage you to work with your officials to ensure that local priority projects align with federal
eligibility criteria, as outlined in the IBA, which can be accessed at
www. infrastructure.qc.ca/proq/agreements-ententes/2018/2018-on-eng. html.
Since the launch of the Ontario's Municipal Infrastructure Strategy in 2012, provincial funding
programs for municipal infrastructure have required communities to demonstrate a growing
commitment to asset management planning. In developing your priorities, I would encourage you
to ensure they align with these principles and build on our work to date in promoting sound
infrastructure planning and fiscal sustainability.
35
Together, we have a responsibility to maintain a strong economy and high standards of living by
building the critical public infrastructure needed in communities across Ontario, It has been a
journey since negotiations for the new federal funding program started in spring 2017. I would like
to thank the municipal sector—including the Association of Municipalities of Ontario (AMO)—who
supported the Ministry of Infrastructure as it worked to improve the federal terms and conditions of
this agreement.
Thank you again for your support and I look forward to continue working with you as we deliver the
next phase of transformative federal -provincial infrastructure investments. If you have any
questions, please contact Julia Danos, Director of the Intergovernmental Policy Branch, at
Julia. Danos(a)-ontario.ca.
Sincerely,
2
2
Bob Chiarelli
Minister
36
Proposal for a Municipality of Clarington representative
at the Newcastle of the World conference 2018
I am sure many of you remember the successful and enjoyable Newcastles of the World (NOTW)
conference held her in Newcastle Ontario 2016, and many of you will have met Mayors, councillors and
municipal members during the conference.
The 2018 NOTW conference is being held in Shinshiro Japan 3-9 October. There will be a Newcastle
Ontario delegation attending, which consists of NOTW, Newcastle ON committee members. Mayor
Adrian Foster received an invite and has already informed us that he will be unable to attend. After
discussion in our NOTW Newcastle Ontario meeting, it was felt that a representative from the
Municipality of Clarington should be part of the delegation going to Japan.
would like -to ask if Jennifer Stycuk could be excused from her position to attend the conference to
represent the Municipality of Clarington.
Jen was invaluable during the organisation and planning of the conference that was held here in
Ontario, by her effort, time and enthusiasm. She had gained a wealth of NOTW conference experience
and knowledge after attending and acting as the representative for the Mayor in the 2014 at the Nove
Hardy, Czech Republic conference.
Her municipal and community development knowledge and understanding that will be invaluable at the
conference table, along with her extensive Tourism background which makes Jennifer Stycuk the perfect
choice.
I hope that you see the advantage of working with the Alliance and being part of the 2018 conference,
along with the benefit of the contact, interaction and knowledge that comes from working with all the
Newcastle's around the world. The NOTW group that is attending has varied basic subject knowledge in
Education, Hospitality and Tourism, local community and business, Jennifer Stycuk is a good team fit and
will enhance the group's diversity and bring much needed Municipal insight to our delegation.
We as the NOTW hope that Jennifer can be excused from her position at the Municipality to attend the
conference in Japan 3-9 October 2018
1 look forward to your decision.
Christine McSorley MBA
Chairperson
Newcastles of the World Newcastle Ontario.
37
Clarington
Emergency Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 7, 2018
Report Number: ESD -004-18
File Number:
Report Subject: Emergen
Recommendation:
Resolution:
By-law Number:
and Fire Services 2017 Annual Report
1. That Report ESD -004-18 be received for information.
Municipality of Clarington
Report ESD -004-18
Report Overview
Page 2
The Emergency and Fire Services Department is responsible for delivering fire suppression
and emergency response, fire prevention and public education programs in accordance with
the Fire Protection and Prevention Act. Attachment 1 of this Report provides Council with an
overview of the activities associated with the Department's Suppression and Fire Prevention
Divisions for 2017.
1. Background
1.1 Staff have prepared the 2017 Annual Report (Attachment 1) and would like to highlight
some key items, for your information.
1.2 Fire Suppression staff responded to 3,675 calls in 2017, a decrease of 1.66% over
2016.
1.3 The department saw a decrease in the majority of each response type: Controlled
Burning and Outdoor (No Loss Fires) being down in the 40% range.
1.4 We continue to focus on educating the public as to the regulations for open-air burning
in Clarington_
1.5 The addition of a Fire Inspector in 2016 allowed staff to perform more regular
inspections under their assigned occupancy type, resulting in an increase of inspections
by 57.18% over 2016.
2. Concurrence
Not Applicable
3. Conclusion
It is respectfully recommended that this Report be received for information.
4. Strategic Plan Application
Not applicable.
Jj" �` ,
� z
Submitted by: Reviewed by:
Gord Weir, Andrew C. Allison, B. Comm, LL.B
Director of Emergency & Fire Services CAO
39
Municipality of Clarington Page 3
Report ESD -004-18
Staff Contact: Gord Weir, Director of Emergency & Fire Services, 905-623-5126 ext. 2816 or
gweir@clarington.net
Attachments:
Attachment 1 — Emergency and Fire Services — 2017 Annual Report
There are no interested parties to be notified of Council's decision.
Attachment 1 to Report ESD -004-18
J
Annual Report 2017
Clarington Emergency and Fire Services
a
Enhancing Public Fire Safety is Priority #1
41
Message from the Director of
Emergency Services /Fire Chef
On behalf of Clarington Emergency and Fire Services (CEFS), I am
pleased to present the 2017 Annual Report. This report provides an
overview of the activities associated with the Department's Emergency
Response, Fire Prevention, Training and Mechanical Divisions.
2017 presented big changes in the way we do business. Suppression
staff were awarded the 24-hour shift, through arbitration of the Collective
Agreement. As with any changes of this magnitude, a thorough review
and update of the department's operating policies and guidelines, forms
and reporting systems was required.
Throughout the year, CEFS continued to improve in areas of training and
response to serve evolving needs. We attended large-scale weather -
driven events that challenged our resources and expertise. In January,
Officers and crews dealt with a 100 -vehicle pileup, complicated by
overzealous towing companies and a new highway accident television
show filming in our area. In the spring, we experienced our first major
flood response which tested our response capabilities and resulted in
amendments to the Emergency Plan, training directives and supplies
acquisition. We also experienced three incidents of arson involving
explosive Molotov cocktails and began to carry naloxone on our trucks,
an antidote for opioid overdose.
We are also working diligently to improve our service through technology
and foresight. 2017 presented the beginning stages of initiatives in the
fields of mass notification, civilian volunteer organization and Fire Service
personnel professionalism and certification.
As Clarington continues to grow, develop and diversify, we center our
efforts on responding to accelerating influences in an ever-changing
environment. Our eyes are focused on emerging trends and threats
driven by changing demographics, urban growth and natural
disasters/weather patterns. We continue to focus on fire safety and
prevention through education and prevention mechanisms because we
believe it works.
Thank you Mayor Foster, members of Council, municipal staff and most
importantly, CEFS staff for their support, hard work and dedication in
serving the Municipality of Clarington.
Gord Weir
42
2017 Highlights
Amendment to the
Ontario Highway
Traffic Act will
allow blue lights
on all emergency
vehicles
648 homes
visited across
Clarington for
the Alarmed
for Life
Program
Council
adopted the
new
Clarington
Flood
Response
Plan
Total
Responses
3,675
1.66% decrease
over 2016
Approximately
3,800 people
attended Family
Safety Day with
67 community
organizations
participating
43
Fire Losses
are estimated at
$4,244,699
a decrease of
almost 32.07%
Total Fire
Responses
119
down
28.74% from
2016
Who We Are and What We Do
Clarington has five accredited fire stations that are located in specific areas within the
Municipality to provide the best emergency response and coverage of a large geographic area.
CEFS is the only composite fire service in the southern area of Durham Region.
Station 1
Bowmanville
Station 2
Newcastle
,. �IA -T-
Station 4 Station 5
Courtice Enniskillen
Station 3
Orono
Our greatest asset is our personnel; a group of highly trained, dedicated individuals who pride
themselves on customer service excellence.
Division
Number of
'-rsonnel
Director/Fire Chief
1
Deputy Fire Chiefs
2
Administrative Assistant
1
Clerks
2
Suppression - Fulltime
56
Mechanical Maintenance
1
Training
2
Fire Prevention
5
Suppression - Volunteers
125
Total Personnel
195
MIA
What Services Do We Provide?
Our Vision
We are dedicated to a
fire safe community
1. Fire Safety Education
1
Our Mission
To ensure we deliver
service excellence
through public
education, prevention,
training and
emergency response
Our Values
Every member of
Clarington Emergency
and Fire Services
upholds the tradition of
a composite
Department and with
their skill and
knowledge respond
without boundary
• Educate the public on fire/life safety through our public education programs, hall
tours, safety lectures and fire safety training. Our public education programs
include:
■ Alarmed For Life Program
■ Carbon Monoxide Awareness Week
■ Community Fire Safety Programs
■ Family Safety Day
■ Fire Prevention Week
■ Junior Firefighter Program
■ Portable Fire Extinguisher Training
■ The Arson Prevention Program for Children (TAPPC)
2. Fire Prevention, Inspection and Enforcement
• Inspect commercial, residential, vulnerable occupancies and industrial mercantile
for Fire Code compliance
• Enforce the Fire Code and related fire safety standards
3. Emergency Response (Suppression)
• Respond to emergencies including:
■ Fire, CO alarms, medical, accidents,
natural disasters and public hazards
45
Celebrating Success
Fire Services Exemplary Service Medal
The Fire Services Exemplary Service Medal program, created on August 29, 1985,
honours members of a recognized Canadian fire service who have completed 20
years of service, ten years of which have been served in the performance of duties
involving potential risks, and were employed on or after the date of creation of the
medal. Exemplary service is characterized by good conduct, industry and
efficiency. In 2017 the following recipients achieved the Fire Services Exemplary
Service Medal:
■ Pete Lomax, Platoon Chief — 30 year Federal Bar
■ Murray Dennis, Captain — 30 year Federal Bar
■ Paul O'Hare, Captain — 20 year Federal Medal
7A ■ Rob Staples, Acting Captain — 20 year Federal Medal
Jason Hansen, Actin Captain — 20 year Federal Medal
g p Y
■ Dan Pellerin, Firefighter — 20 year Federal Medal
■ Drew McOuat, Volunteer Captain — 20 year Federal Medal
■ Phil Green, Volunteer Firefighter — 20 year Federal Medal
Ontario Fire Services Long Service Medal
First awarded in 1971, the Ontario Fire Services Long Service Medal is an expression of
appreciation and recognition of uniformed staff for 25 years of dedication and hard work within
the Ontario fire service. At 30 years of service and every 5 years thereafter, a service bar may
be requested and added to the medal's ribbon. Spouses of medal recipients receive a
companion brooch. In 2017, the following recipients achieved the Ontario Fire Services Long
Service Medal:
Promotions
■ Gord Weir, Fire Chief — 35 year Provincial Bar
■ Pete Lomax, Platoon Chief — 30 year Provincial Bar
■ Murray Dennis, Captain — 30 year Provincial Bar
■ Gary Dusseldorp, Platoon Chief — 25 year Provincial Medal
■ Ed Donnelly, Training Officer— 25 year Provincial Medal
■ Marc Ladouceur, Acting Captain — 25 year Provincial Medal
■ Roy Pfister, Volunteer Captain — 25 year Provincial Medal
■ Lonny Gibson, Volunteer Captain — 25 year Provincial Medal
■ Anthony Van Mil, Volunteer Firefighter — 25 year Provincial Medal
Training Officer, Ken Ostler was promoted to Senior Training Officer.
Volunteer firefighters Raymond Beenen, Kevin Scott and Stein Wolla were promoted to the
rank of Captain.
Volunteer firefighters Mark Lathangue, Jason Speight and Paul Vanderbruggen were promoted
to the rank of Acting Captain.
m
Departures
Fulltime Staff
Acting Platoon Chief
Gary Oliver
29 Years of Service
Mechanical Technician
George Schroor
30 Years of Service
Volunteer Staff with More than 10 Years of Service
Captain (Station 2) Captain (Station 3)
Don Wright Brent Pollock
31 Years of Service 27 Years of Service
� RC -MINT _
�`,'• �oR�� ion
a � i
P
r i✓
Captain (Station 4)
Denis St Pierre
16 Years of Service
100's of fires, 1,000's of emergency
calls, so many lives saved and
everlasting memories. Thank you for
your dedication and services to the
Municipality of Clarington.
47
Fire Prevention
Fire Prevention staff perform a variety of functions in accordance with the FPPA and policies
of the Department with one goal in mind; creating a fire safe community. These functions are
implemented through public education programs and fire inspections.
Fire Safety Education
We strive to educate the public about fire safety through various education programs, hall
tours and community events as well as provide safety lectures and fire safety training to
families, community groups, schools, clubs and businesses in Clarington.
Our safety lectures are tailored to each age group: Children receive information about Smoke
Alarms, Stop Drop and Roll, Community Helpers and educational stories about fire safety.
High school co-op students receive information about fire safety in the workplace, alarm
systems, fire safety planning and the responsibilities of the employer.
Fire Prevention staff also participate in The Arson Prevention Program for Children (TAPP-C).
This is a collaborative program that involves fire service and mental health professionals
working together to provide a program for youth who have played with fire or set fires,
including playing with matches or lighters, burning paper or garbage, etc. Through this
program staff teach fire safety knowledge and skills, improve home fire safety, and provide
positive role models.
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A total of 129 public education activities were performed in 2017. The table below provides a
breakdown of the various public education activities we attended.
Public Education Activity
Volume
Station Tours
27
School Visits
16
Fire Safety House Visits
3
Public Events
44
Safety Lectures
31
Extinguisher Training Events
8
Fire Truck Visits
0
TAPP-C Attendance
0
2017 Alarmed for Life Program
Staff visited 648 homes across Clarington for the Alarmed for Life Program. This is a
community-based program that is conducted during the months of June to October with the
focus on three core components:
• Smoke Alarms; educate residents on the importance of working smoke alarms.
Smoke alarms are critical for life safety and are required on all levels of your home
and outside all sleeping areas. Alarms must be replaced within the time specified in
the manufacturer's instructions.
• Carbon Monoxide Detectors; must be located outside all sleeping areas if you have
an attached garage, a fireplace and/or a fuel fired appliance such as natural gas
and oil.
Home Escape Plan; communicating the importance of having a home escape plan
with recommendations of practicing the plan with 2 ways out to a predetermined
spot.
Family Safety Day and Fire Prevention Week
On September 30 we held our 17th annual Family Safety Day, alongside 67 organizations to
share safety tips and educate the community. We calculate approximately 3,800 attended!
Our message for Fire Prevention Week was "Every Second Counts, Plan 2 Ways Out" which
we spread through the distribution of literature and reusable shopping bags. We focused on
driving home the importance of creating and practicing a home escape plan.
p Awk FIRE
PREVENTION
UM
P*,. WEEK
OCTOBER 8—f4,21701FT!'1 '' L�`�►L�� m�pe.mun.aee«.ug
Among the interactive exhibits by Emergency and Fire Services, safety agencies, local
businesses and organizations, there were lots of activities, demonstrations and information for
all ages, including presentations from some of the groups attending.
New for this year:
• Mini Firefighter Course; designed for children ages 3 to 6, provided some fire
themed activities like rolling a hose, pulling a fire hose and rescuing the fire bear
by completing a rescue drag.
r
• A bee exhibit; provided information about various types of bees, the role they
play in the growth of our food, the hive and the specific job that each bee
performs as a member of the hive.
• Aspen Springs Animal Hospital; provided pet safety information and an
interactive exhibit allowing children to practice first aid on stuffed animals.
• Soper Creek Wildlife Rescue; provided wildlife education to children and adults
on how to co -exist with the species in our environment. This exhibit included
information on the services they provide to wildlife that have been rescued.
• Live burn; demonstrated how quickly fire can spread, the importance of smoke
alarms and the impact having a sprinkler system in your home can have by
containing the fire to one room.
This event was another huge success thanks to the support of volunteers, staff and the many
organizations that participated.
50
unior Firefighter Program
On July 3, CEFS and Ontario Power Generation (OPG) welcomed the first group of boys and
girls to participate in the 23rd annual Junior Firefighter Program. This program runs for 5
weeks during the months of July and August and teaches 200 children, ages 10 and 11 the
importance of fire safety, the role of a firefighter and what actions to take in the presence of an
emergency. The children learn some great fire and personal safety skills as well as team work
abilities.
Community emergency responders such as the Region
of Durham Paramedic Services and Durham Regional
Police came to speak to them about their jobs. Staff
from OPG's Wesleyville Fire and Rescue Training
Academy also participated in teaching the junior
firefighters about fire extinguishers and spraying water
from a fire hose.
Each day the children are provided
assignments to reinforce the key learnings of
the day with the hopes that our fire safety
messages prompt discussion and teach all
members of the household. As one parent
expressed it was "the catalyst for a lot of
excellent fire safety conversations".
Thanks to the generous donations and support from Ontario Power Generation, our
community and local businesses, the program continues to be a great success.
Fire Inspections
Our team of inspectors perform inspections and fire investigations following a complaint,
request, retrofit, or when self -initiated in accordance with the Fire Protection and Prevention
Act (FPPA) and policies of the department.
The following occupancy types are inspected on a regular basis:
• Group A —Assembly Occupancies
• Group B — Care and Detention Occupancies
• Group C — Residential Occupancies Where Occupant Load
Exceeds 10
• High Hazard Industrial Occupancies
• Medium Hazard Industrial Occupancies
• Low Hazard Industrial Occupancies
51
A total of 536 inspections were conducted in 2017. The table below lists the total number of
inspection services performed.
-
Inspection Service
Volume
Inspecti
Inspections
536
Complaints Response
110
Burn Permits
191
Fire Safety Plans Reviews
92
General Plans Reviews
249
Site Visits
128
Fire Investigations
10
FPPA Part 3 Charges Laid
6
FPPA Part 1 Charges Laid
1
The addition of a Fire Inspector in 2016 allowed staff to perform more regular inspections
under their assigned occupancy type, resulting in an increase of inspections by 57.18% over
2016.
A media release was issued by the department in April reminding residents about the
municipal by-law requiring a burn permit to set an open-air fire. This media release, along
with other initiatives increased awareness that burn permits are only issued for the purpose of
burning brush in rural areas of 10 acres or more; not for campfires or disposing of building
materials/garbage. As a result, we issued 63% more burn permits.
52
Fire Suppression
Clarington's fire suppression staff consists of 56 fulltime and 125 volunteer firefighters who
deliver fire suppression services in both an offensive and defensive mode, including search
and rescue operations, forcible entry, ventilation, protecting exposures, salvage and overhaul
as appropriate. Suppression staff also provide pre -hospital care through medical acts such as
defibrillation, standard first aid and cardio pulmonary resuscitation.
The retirement of 3 suppression members and our mechanical technician in 2016/17 provided
us an opportunity to promote Kyle Meaker, Mike Patrick, and Stephen Murray to fulltime
firefighters from our volunteer ranks. Moe Recoskie joined us as our new Mechanical
Technician with 17 years of experience with the Municipality.
In addition, the department hired 11 new volunteer firefighters targeting our full complement of
25 volunteer firefighters for each of our five stations.
Training
Every year staff perform vital training necessary to meet the legislative requirements of the
Ontario Fire Prevention and Protection Act (FPPA) and the Occupational Health and Safety
Act of Ontario (OHSA). The Senior Training Officer develops and implements the training
program for each year. Annual training, includes but is not limited to, fire suppression both
offensive and defensive, vehicle extrication, pre -hospital care, rope rescue, water/ice rescue
and hazardous material.
Training expanded in the following areas:
• Hazmat Response Training; this year three of our firefighters attended a week long
training session on mission specific response and decontamination. This training
allowed our firefighters to share their knowledge with the Training Officer and staff.
• Electrical Emergencies; staff received an in-depth lecture on electrical safety, including
how to identify voltage in hydro lines, different techniques for fighting hydro fires, safe
limits of approach and spray tactics. The valuable information was provided by a guest
speaker from Ontario Power Generation.
• Sandbagging; severe weather events initiated training on the proper techniques to fill
and deploy sandbags. Members reviewed videos, literature and performed hands-on
training demonstrating safe work practices.
The method by which the Training Division implements and records training is evolving. The
Training Officers began learning the many features offered by Target Solutions training
management application. This new resource provides enhanced tools to develop more
efficient and productive training, as well as improved record keeping.
53
Emergency Response Statistics
In 2017, crews were dispatched to a total of 3,675 emergency incidents of which 119 (3.24%)
were fires with an estimated dollar loss of $4,244,699. The following is a summary of
emergency incidents by response type.
2017 Incident Breakdown
��W
Response Type
201 9W
Volume
2017
', C hange
Volume
2017
% of Total
.-
Volume
Property Fires / Explosions
78
67
-14.10%
1.82%
Outdoor (No Loss Fires)
89
52
-41.57%
1.41%
Burning Controlled
119
69
-42.02%
1.88%
CO False Calls
187
169
-9.62%
4.60%
False Fire Calls
317
328
+3.47%
8.93%
Medical/Resuscitator Call
2,029
1953
-3.74%
53.14%
Other Response
246
344
+39.84%
9.36%
Overpressure
Rupture/Explosion (No Fire)
3
1
o
-66.67 /a
0
0.03/o
Pre Fire Conditions/No Fire
66
65
-1.51%
1.77%
Public Hazard
146
173
+18.49%
4.71%
Rescue
457
454
-0.66%
12.35%
Call Volume by Geographical Area
Geographical
1,726
Bowmanville and surrounding area
Newcastle and surrounding area
669
Orono and surrounding area
239
Courtice and surrounding area
932
Enniskillen and surrounding area
109
Annual Totals
- .
L
- MIFW
I=
-
Call Volume
3,405
3,483
3,636
3,737
3,675
Civilian Injuries
5
2
3
5
1
Firefighter Injuries
0
4
1
0
0
Fatalities
0
0
1
0
0
Dollar Loss
$2,995,046
1 $5,661,800
$4,563,251
$6,248,757
$4,244,699
54
Acknowledgments
Clarington Emergency and Fire Services would like to acknowledge all agencies, businesses
and organizations that have collaborated with us this past year. We are grateful for your
support. Our goals are ambitious and your contributions make it all possible.
We are thankful for the continued support of:
Ontario Power Generation — because of your partnership with us, we are able to provide
residents with Family Safety Day and our Junior Firefighter program and continued training
and professional development for our front line staff.
Durham Regional Police - for your efforts in providing community safety and continued support
of our firefighters during emergency situations and participation in our Junior Firefighter
Program.
Region of Durham Paramedic Services - for working together with us on scene and helping
educate residents by participating in our Junior Firefighter Program and Family Safety Day.
Red Cross - for providing temporary arrangements to our residents who are displaced during
an emergency.
Tim Horton's of Clarington and Salvation Army — for providing food and beverages to our
residents and firefighters during emergencies.
ONTARIOruwt� CS—)
GENERATIONDarlington Nuclear
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55
Connect With Us
Iln@ClaringtonEFS I
IV@clarchief I
� 905-623-5126
u fire@clarington.net
56
Clarftwn
Community Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 7, 2018
Report Number: CSD -005-18 Resolution:
File Number: By-law Number:
Report Subject: 2018 Clarington Community Grant Requests
Recommendations:
1. That Report CSD -005-18 be received;
2. That Council consider all submitted grant requests;
3. That the 2018 Community Grant Program be closed following Council's consideration of
these requests; and
4. That all interested parties listed in Report CSD -005-18 and any delegations be advised
of Council's decision by the Department.
57
Municipality of Clarington
Report CSD -005-18
Report Overview
Page 2
The purpose of this report is to provide Council with a summary of the 2018 Community
Grant requests in order to make decisions about awarding funding.
1. Background
1.1 Through the Community Grant Program, Council acknowledges the contributions made
by local community and volunteer organizations to the quality of life for Clarington
residents.
1.2 The Program provides financial assistance to registered not -for -profits, local Boards of
the Municipality or local volunteer community organizations delivering programs or
services that are not the responsibility of any level of government to the residents of
Clarington. Annually, Council awards funds through an application process to a
maximum of $5,000 per request. In 2017, Council allocated $60,000 to 31
organizations.
1.3 The Community Services Department invited organizations to an information meeting to
introduce the upcoming grant program and walk them through the application process.
This also provided an opportunity for staff to address any specific questions or concerns
applicants may have had with their application. The 2018 Grant Information meeting
was held on January 16, 2018 and was attended by 21 individuals representing 12
community organizations.
1.4 Additionally, an advertisement was placed in local papers and on the municipal website
and social media announcing the program and deadline information.
1.5 For 2018, 34 grant applications totalling $117,583 have been received for review and
consideration. The approved budget allocated for this year's program is $60,000.
2. Proposal
Application Process
2.1 All applications received have been recorded in the 2018 Master List of Grant
Applicants (Attachment 1), providing Council with an overview of applicants requesting
funding.
2.2 Each application is also presented on a summary sheet numbered from 18-01 through
18-34 (Attachment 2). The summaries provide a snapshot of the programs and
services provided by the organizations, the intended use of the Community Grant
funding and a two-year financial summary of each organization to assist Council in their
decision making for the awarding of funding.
2.3 Organizations who submitted incomplete applications were contacted and staff worked
with them to provide as much of the outstanding information as possible.
Municipality of Clarington
Resort CSD -005-18
First Time Applicants
Page 3
2.4 Parents and Friends of Lesbians and Gays (PFLAG) Canada Durham Region (applicant
18-20) is the only direct Lesbian Gay Bisexual Transgender Queer (LGBTQ) service
provider supporting Durham Region. They help all persons within their reach who are
struggling with issues of sexual orientation, gender identity and / or gender expression.
The funding would be used to support a suite of workshops that will help raise
awareness and acceptance in the community, help alleviate some of the anxiety felt by
the LGBTQ people, and create a more inclusive society.
2.5 Scientists in School (applicant 18-27) is a leading science education charity dedicated
to sparking children's interest in science, technology, engineering, math (STEM), and
the environment through hands-on workshops in classrooms and community settings.
Their mission is to ignite scientific curiosity in children so that they question intelligently,
learn through discovery, connect scientific knowledge to their world, and have their
interest in careers in those fields piqued. The requested funds would be used to offer
some workshops at no charge to the public in partnership with the Clarington Public
Library.
2.6 Clarington Ravens (applicant 18-34) is a new group providing opportunities for girls to
participate in the first travelling representative fast pitch softball team in Clarington. The
group promotes a nurturing and supportive environment for girls to develop and grow in
the sport and increase their involvement in healthy activities. The Clarington Ravens
are looking for funds to purchase equipment (bases, pitching machine), offer coaching
clinics, and pay for affiliation fees with provincial sports body.
Comments
2.7 The Community Grant Program in Clarington ensures citizen involvement through
recreation / leisure, civic, social, and community hall board opportunities, enhancing
community well-being.
2.8 Each application is on file with the Department and will be made available during grant
discussions, should further details of a particular application be required.
3. Concurrence
3.1 Not Applicable
4. Conclusion
4.1 The Community Grant Program is intended to provide financial assistance for not-for-
profit, volunteer community organizations providing programs and services within the
Municipality of Clarington. This program has proven to be an excellent vehicle to
acknowledge and support the efforts of our local volunteer community and not-for-profit
agencies that provide services which benefit the community in general.
59
Municipality of Clarington
Resort CSD -005-18
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
- (f �-
Submitted by.
for Joseph P. Caruana,
Director of Community Services
Page 4
Reviewed by: ZZ411-1�1
Andrew C. Allison, B. Comm, LLB
CAO
Staff Contact: Erica Mittag, Community Development Coordinator, 905-623-3379 ext 2563 or
emittag@clarington.net
Attachments:
Attachment 1: Attachment 1 Master List of Community Grant Applicants
Attachment 2: Community Grant Requests Individual Summary Sheets
List of interested parties to be notified of Council's decision is on file in the Community
Services Department.
Attachment 1 to CSD -005-18
Appl. #
Organization
Received
First name
Last name
2017 Received
2018 Request
Comments
2018 Received
Running Balance
$60,000
18-01
Brownsdale Community Centre
February 22, 2018
Paul
Brownell
$3,000.00
$2,999.00
18-02
Kendal Community Centre
February 16, 2018
Jackie
Moore
$3,000.00
$5,000.00
18-03
Orono Town Hall
February 22, 2018
Sharon
McCartney
$3,000.00
$2,999.00
18-04
Solina Community Centre
February 23, 2018
Herb
Tink
$3,000.00
$2,999.00
18-05
Tyrone Community Centre
February 23, 2018
Steve
Hutchinson
$3,000.00
$5,000.00
18-06
Newtonville Community Hall
February 23, 2018
Yvonne
Stefanin
$3,000.00
$5,000.00
18-07
Hampton Community Association
February 22,2018
Amanda
Townson
$3,000.00
$2,999.00
18-08
Liberty Allotment Garden
February 12, 2018
Valerie
Lueng
$500.00
$1,400.00
18-09
Bowmanville Allotment Gardens
February 20, 2018
William
Heathcote
$500.00
$500.00
18-10
Orono Horticultural Society
February 22, 2018
Aimie
Harris
$500.00
$700.00
18-11
Bowmanville Horticultural Society
February 20, 2018
Kim
Anderson
$500.00
$500.00
18-12
Newcastle Horticultural Society
February 7, 2018
Jeany
Barrett
$500.00
$500.00
18-13
Orono Agricultural Society
February 22, 2018
Michael
Heeney
$2,500.00
$5,000.00
18-14
Lakeshore New Horizons Band
February 4, 2018
Ron
Christianson
$750.00
$750.00
18-15
Newcastle's Art Show Inc.
February 23, 2018
Ann-marie
Harley
$2,500.00
$2,999.00
18-16
Newcastle Village and District Historical
Society
February 23, 2018
Sher
Leetooze
$1,500.00
$1,500.00
18-17
Architectural Conservancy of Ontario -
Clarington Branch
February 11, 2018
Scott
Story
$3,000.00
$2,999.00
18-18
The Gathering Place
February 6, 2018
Margaret
Pypker
$2,000.00
$4,000.00
61
Attachment 1 to CSD -005-18
Appl. #
Organization
Received
First name
Last name
2017 Received
2018 Request
Comments
2018 Received
Running Balance
$60,000
18-19
Feed the Need Durham
February 23, 2018
Ben
Earle
$3,000.00
$3,500.00
18-20
PFLAG Canada Durham Region
February 23, 2018
Jayme
Harper
New applicant
$5,000.00
First time applicant
(CSD -005-18 2.4)
18-21
Autism Home Base Durham
February 16, 2018
Judy
Hanson
$2,500.00
$2,500.00
18-22
Big Brothers Big Sisters of Clarington
February 23, 2018
Darlene
Brown
$2,500.00
$5,000.00
18-23
Distress Centre Durham
February 23, 2018
Victoria
Kehoe
$1,000.00
$4,500.00
18-24
Grandview Children's Foundation
February 22, 2018
Bobbi
Penney
$3,000.00
$5,000.00
18-25
Bowmanville District Navy League
February 23, 2018
Ron
Cooke
$2,000.00
$5,000.00
$
18-26
Boys and Girls Club of Durham
February 23, 2018
Pam
Deveaux
$0.00
$5,000.00
Last applied and was not
approved in 2016
$
18-27
Scientists in School
February 23, 2018
Corey
Besso
New applicant
$5,000.00
First time applicant
(CSD -005-18 2.5)
18-28
Soper Valley Model Railroad Association
February 22, 2018
Bill
Harford, Jr.
$1,000.00
$2,000.00
18-29
Bowmanville Tennis Club
February 7, 2018
Kern
Majid
$2,000.00
$5,000.00
18-30
Darlington Soccer Club
February 23, 2018
Kyle
Elliott
$1,500.00
$4,240.00
$
18-31
Clarington Minor Football Association
February 21, 2018
Sara
Chatterton
$1,500.00
$2,999.00
$
18-32
Clarington Swim Club
February 22, 2018
Lynsey
Rivest
$0.00
$5,000.00
Last applied and received
funding ($1,000) in 2016
$
18-33
Oshawa Camaros Baton Club
February 23, 2018
LeeAnn
Wilson
$1,000.00
$5,000.00
$
18-34
Clarington Ravens
February 14, 2018
Udana
Muldoon
New applicant
$5,000.00
First time applicant
(CSD -005-18 2.6)
$
62
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Brownsdale Community Centre
Application # 18-01
Date Received: February 22, 2018
Contact Name: Paul Brownell
The primary programs / services of the Organization are:
• To provide a facility for Clarington residents to hold birthday parties, weddings,
receptions, family Christmas parties, etc.
• To provide meeting places for organizations in Clarington such as Canadian Girl
Guides
Description of the program / service / event that the funding will be used for:
The requested funds will be used to purchase a floor polisher that sweeps and washes
simultaneously. This equipment will reduce the labour of cleaning the floors in half. As
well, the funds would be used to purchase chair dollies to assist with moving chairs in
and out of the space more easily. In addition to the equipment mentioned above, the
requested funds will be used to re -paint the exterior windows, doors and trim as well as
touching up paint inside the space.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Floor polisher
• Painting (exterior and interior)
• Chair dollies
Financial Summary:
Organization Funding History
2013
2014
2017
2016
2018
Revenue
$
17,318.12
$
13,639.85
Expenses
$
20,678.27
$
15,700.00
Net
($
3,360.15)
($
2,060.15)
Grant
$
3,000.00
$
2,999.00
Final Net
($
360.15)
$
938.85
Organization Funding History
2013
2014
2015
2016
2017
$2,500.00
$3,000.00
$3,000.00
$3,000.00
$3,000.00
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Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Kendal Community Centre
Application # 18-02
Date Received: February 16, 2018
Contact Name: Jackie Moore
The primary programs / services of the Organization are:
• Leases and rentals of building spaces
• Community activities - pickleball, Piyo classes, darts, line dancing classes
• Annual Beef BBQ, Honey Bee Event, Chili Cook -off, Christmas Tree Lighting, Seniors
lunches
Description of the program / service / event that the funding will be used for:
The Kendal Community Centre provides a rental space for the community and facilitates
events and activities of interest to the residents of Kendal. The requested funds will be
used to cover the operating expenses of the Hall, in the form of heat and hydro. In
2017, the Board reports that their heat and hydro was $16,000.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Utilities - heat, hydro
Financial Summary:
Organization Funding History
2013
2014 2015
2017
2017
2018
Revenue
$
43,012.06
$
53,873.78
Expenses
$
28,988.28
$
35,980.00
Net
$
14,023.78
$
17,893.78
Grant
$
3,000.00
$
5,000.00
Final Net
$
17,023.78
$
22,893.78
Organization Funding History
2013
2014 2015
2016
2017
$2,500.00
$3,000.00 $3,000.00
$3,000.00
$3,000.00
65
Attachment 2 to CSD -005-18
Organization Name: Kendal Community Centre
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 17,023.78
Investments
$
Accounts Receivable
$
Accounts Receivable — Fed. Gov't HST
$
Inventory Supplies
$
Prepaid Expenses
$
Capital Assets
$
TOTAL ASSETS
$ 17,023.78
Part 2: LIABILITIES
Accounts Payable
$
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$
Net Revenue (deficit) or surplus
$ 17,023.78
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 17,023.78
Prepared by:
Jackie Moore
Position with Organization:
Treasurer
Date Completed DD/MM/YYYY :
15/02/2018
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Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Orono Town Hall
Application # 18-03
Date Received: February 22, 2018
Contact Name: Sharon McCartney
The primary programs / services of the Organization are:
• Community meetings - Orono DBIA, Orono Crown Lands, More than a Car Show
• Community Events - Art Fest, Antique Fest, Breakfast with Santa, Syrian Family Group
• Social Meeting Place - Weddings, Birthday parties, Celebration of life, Gentlemen's
Club
Description of the program / service / event that the funding will be used for:
In 2017, the Orono Town Hall replaced a fridge cooler; they have found in 2018 that
their second cooler needs replacing. The requested funds would be used to purchase a
replacement fridge cooler along with some coffee carafes to be offered for rental groups
and hall functions.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Fridge cooler
• Coffee carafes
Financial Summary:
Organization Funding History
2013
2017
2016
2018
Revenue
$ 28,791.14
$
26,323.90
Expenses
$ 27,967.24
$
24,900.00
Net
$ 823.90
$
1,423.90
Grant
$ 3,000.00
$
2,999.00
Final Net
$ 3,823.90
$
4,422.90
Organization Funding History
2013
2014 2015 =
2016
2017
$2,500.00
$3,000.00 $3,000.00
1 $3,000.00
$3,000.00
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Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Solina Community Centre
Application # 18-04
Date Received: February 23, 2018
Contact Name: Herb Tink
The primary programs / services of the Organization are:
• Community Hall for community events, social activities and fitness classes
• Playing fields for baseball, soccer (Darlington Soccer Club), tennis, basketball and
playground
Description of the program / service / event that the funding will be used for:
The objective of the Solina Community Centre Board is to work together to make Solina
a better place in which to live and to promote health, fitness, safety and culture. The
requested funds would be used to offset the ever increasing utilities including hydro,
natural gas, snow clearing and telephone.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Hydro, natural gas
• Snow clearing
• Telephone
Financial Summary:
Organization Funding History
2013
2014
2017
2016
2018
Revenue
$
46,030.28
$
57,179.65
Expenses
$
26,700.63
$
48,040.00
Net
$
19,329.65
$
9,139.65
Grant
$
3,000.00
$
2,999.00
Final Net
$
22,329.65
$
12,138.65
Organization Funding History
2013
2014
2015
2016
2017
$2,500.00
$3,000.00
$3,000.00
$3,000.00
$3,000.00
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Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Tyrone Community Centre
Application # 18-05
Date Received: February 23, 2018
Contact Name: Steve Hutchinson
The primary programs / services of the Organization are:
• Host community events
• Rental facility for private events
Description of the program / service / event that the funding will be used for:
The requested funds will be used towards the purchase of a new industrial dishwasher.
In recent years, the Board attempted some repairs to extend its life, however the
machine has reached the end of its life cycle at 35 years old. The Board has
researched options for industrial dishwashers and found a model that could handle the
capacity of the rentals at the Hall and is most economical.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Industrial dishwasher
Financial Summary:
Organization Funding History
2013
2014
2017
2016
2018
Revenue
$
35,567.94
$
39,599.61
Expenses
$
30,068.33
$
37,950.00
Net
$
5,499.61
$
1,649.61
Grant
$
3,000.00
$
5,000.00
Final Net
$
8,499.61
$
6,649.61
Organization Funding History
2013
2014
2015
2016
2017
$2,500.00
$3,000.00$3,000.00
$3,000.00
$3,000.00
71
Attachment 2 to CSD -005-18
Organization Name: Tyrone Community Centre
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 22,023.48
Investments
$
Accounts Receivable
$
Accounts Receivable — Fed. Gov't HST
$
Inventory Supplies
$
Prepaid Expenses
$ 750.00
Capital Assets
$
TOTAL ASSETS
$ 22,773.48
Part 2: LIABILITIES
Accounts Payable
$ 2,686.88
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$ 3,100.00
Net Revenue (deficit) or surplus
$ 16,986.60
TOTAL LIABILITIES & NET REVENUE
(DEFICIT) OR SURPLUS
$ 22,773.48
Prepared by:
Steve Hutchinson
Position with Organization:
Treasurer
Date Completed (DD/MM/YYYY):
21/02/2018
72
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Newtonville Community Hall
Application # 18-06
Date Received: February 23, 2018
Contact Name: Yvonne Stefanin
The primary programs / services of the Organization are:
• Offer community events to people of all ages in Newtonville and surrounding areas
• Provide a good rental venue to members of the community
• Offer community information sessions (Doors Open, CPR Training)
Description of the program / service / event that the funding will be used for:
The Newtonville Community Hall Board reports they have been working hard for many
years to fundraise in support of its Renovation Fund. Currently, kitchen renovations are
underway which will improve the experience for renters. While the Board focuses on
their renovation, the requested funds would be used to offset operating expenses such
as utilities, maintenance and repairs as well as website management costs.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Utilities - heat, hydro, water
• General maintenance and repairs
• Website costs
Financial Summary:
Organization Funding History
2013
2014 2015 =
2017
2017
2018
Revenue
$
25,754.19
$
26,417.93
Expenses
$
9,836.26
$
22,150.04
Net
$
15,917.93
$
4,267.89
Grant
$
3,000.00
$
5,000.00
Final Net
$
18,917.93
$
9,267.89
Organization Funding History
2013
2014 2015 =
2016
2017
$2,500.00
$3,000.00 $3,000.00
1 $3,000.00
$3,000.00
73
Attachment 2 to CSD -005-18
Organization Name: Newtonville Communitv Hall
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 18,917.93
Investments
$
Accounts Receivable
$
Accounts Receivable — Fed. Gov't HST
$
Inventory Supplies
$
Prepaid Expenses
$
Capital Assets
$
TOTAL ASSETS
$ 18,917.93
Part 2: LIABILITIES
Accounts Payable
$
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$
Net Revenue (deficit) or surplus
$ 18,917.93
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 18,917.93
Prepared by:
Yvonne Stefanin
Position with Organization:
Treasurer
Date Completed DD/MM/YYYY :
20/02/2018
74
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Hampton Community Association
Application # 18-07
Date Received: February 22, 2018
Contact Name: Amanda Townson
The primary programs / services of the Organization are:
Provide space for groups (New Life, Hampton Soccer, Scouts and Beavers)
Host community events (Easter Hunt, Hampton Clean up, Family Fun Day, Christmas)
Description of the program / service / event that the funding will be used for:
The Hampton Community Association provides a gathering area for the citizens of
Hampton and area, and to be a representative of as many facets of the community as
possible. The requested funds would be used to offset the operating expenses including
office supplies, personnel costs and professional services.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Office supplies
• Professional services
• Personnel costs
Financial Summary:
Organization Funding History
2013
2017
2018
Revenue
$ 16,755.51
$ 12,708.34
Expenses
$ 20,047.17
$ 15,550.00
Net
($ 3,291.66)
($ 2,841.66)
Grant
$ 3,000.00
$ 2,999.00
Final Net
($ 291.66)
$ 157.34
Organization Funding History
2013
2014 2015
2016
2017
$2,500.00
$3,000.00 $3,000.00
$3,000.00
$3,000.00
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Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Liberty Allotment Garden
Application # 18-08
Date Received: February 12, 2018
Contact Name: Valerie Lueng
The primary programs / services of the Organization are:
• Provide space for growing their own organic food
• Provides unrented plots to grow produce for local food banks
• Provides a social environment for gardeners to share their hobby with others
Description of the program / service / event that the funding will be used for:
Liberty Allotment Garden provides the residents of Clarington with an accessible place
to grow some of their own food and to share their hobby of gardening with others of all
ages. The Garden saw a rise in theft last season compared to prior years. This theft
has deterred some gardeners from returning. The requested funds would be used to
install some gates in an effort to prevent theft.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Lockable gates to prevent theft (3)
Financial Summary:
Organization Funding History
2013 2014 1 2015 2016
2017
2017
$500.00
2018
Revenue
$
1,505.00
$
1,761.92
Expenses
$
1,468.08
$
3,000.00
Net
$
36.92
($
1,238.08)
Grant
$
500.00
$
1,400.00
Final Net
$
536.92
$
161.92
Organization Funding History
2013 2014 1 2015 2016
2017
New applicant in 2017
$500.00
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Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Bowmanville Allotment Gardens
Application # 18-09
Date Received: February 20, 2018
Contact Name: William Heathcote
The primary programs / services of the Organization are:
• Provision of garden plots
• Promotion of good nutrition
• Opportunity for outdoor/family activities
Description of the program / service / event that the funding will be used for:
The Bowmanville Allotment Gardens, located at Baseline Road and Haines Street -
south of the Bowmanville Cemetery, provide the residents of Clarington the opportunity
to grow their own fruits and vegetables free from chemical sprays and additives. The
Gardens provide a social and learning experience, encourage self-sufficiency and
provide residents with more garden space than their home may presently offer. The
requested funds will be applied to the group's annual insurance premium.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Insurance
Financial Summary:
Organization Funding History
2013
2014
2017
2016
2018
Revenue
$
3,999.64
$
3,000.52
Expenses
$
2,799.12
$
1,764.00
Net
$
1,200.52
$
1,236.52
Grant
$
500.00
$
500.00
Final Net
$
1,700.52
$
1,736.52
Organization Funding History
2013
2014
2015
2016
2017
$500.00
$500.00
$500.00
$500.00
$500.00
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Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Orono Horticultural Society
Application # 18-10
Date Received: February 22, 2018
Contact Name: Aimie Harris
The primary programs / services of the Organization are:
• Community garden beautification and maintenance
• Instruct and educate through shows, meetings, tours, events and speakers
• Encourage and promote interest through demonstrations, trips, children's garden and
trading plants
Description of the program / service / event that the funding will be used for:
The requested funds will be used to offset the costs of purchasing plant materials for
town gardens and flower shows as well as hiring professional speakers, paying for
insurance, room rental fees, advertising, outreach, events, tours and the publication of a
yearbook.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Purchasing plants, soil, fertilizer and mulch
• Professional speakers
• Purchasing show cards and ribbons
• Yearbook publication
Financial Summary:
Organization Funding History
2013
2014
2017
2016
2018
Revenue
$
16,736.44
$
24,157.96
Expenses
$
6,171.48
$
6,650.00
Net
$
10,564.96
$
17,507.96
Grant
$
500.00
$
700.00
Final Net
$
11,064.96
$
18,207.96
Organization Funding History
2013
2014
2015
2016
2017
$500.00
$500.00
$500.00
$500.00
$500.00
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Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Bowmanville Horticultural Society
Application # 18-11
Date Received: February 20, 2018
Contact Name: Kim Anderson
The primary programs / services of the Organization are:
• Beautify Municipal Administrative Centre and Bowmanville Library planters
• Maintain and continue to restore heritage flower gardens at the Bowmanville Museum
• Support horticultural related projects from outside organizations such as seeds for
school garden projects
Description of the program / service / event that the funding will be used for:
The requested funds will be used to purchase plants and horticulture related material for
the seasonal plantings at the Municipal Administrative Centre and Library in
Bowmanville. These will be designed and planted by members of the Society. As well,
funds will be used to maintain a commemorative garden and heritage garden at the
Bowmanville Museum.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
Plantings at Municipal Administrative Centre and Library
Restoration at Bowmanville Museum heritage garden
Financial Summary:
Organization Funding History
2013 2014
2015
2017
2017
2018
Revenue
$
3,744.62
$
4,706.47
Expenses
$
3,063.15
$
3,490.00
Net
$
681.47
$
1,216.47
Grant
$
500.00
$
500.00
Final Net
$
1,181.47
$
1,716.47
Organization Funding History
2013 2014
2015
2016
2017
$500.00 $500.00
$500.00
$500.00
$500.00
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Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Newcastle Horticultural Society
Application # 18-12
Date Received: February 7, 2018
Contact Name: Jeany Barrett
The primary programs / services of the Organization are:
Provide educational speakers on horticultural subjects
Planting of Newcastle Community Hall gardens, library, fire hall and two cemeteries
Plant sales, community lunches, hold seven meetings throughout the year
Description of the program / service / event that the funding will be used for:
The requested funds will be used to purchase plants for the gardens at the Newcastle
Community Hall, the Newcastle Library, Newcastle Fire Hall and two cemeteries in
Newcastle. They will also offset the cost of hosting Society meetings throughout the
year, which are open to the public and involve guest speakers and flower shows. In
addition the funds will support the Society's Junior Gardener Club meetings.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Plantings
• Meetings - guest speakers
• Junior gardeners club
• Supplies
Financial Summary:
Organization Funding History
2013
2014
2017
2016
2018
Revenue
$
6,658.00
$
4,529.00
Expenses
$
6,999.00
$
5,536.56
Net
($
341.00)
($
1,007.56)
Grant
$
500.00
$
500.00
Final Net
$
159.00
($
507.56)
Organization Funding History
2013
2014
2015
2016
2017
$500.00
$500.00
$500.00
$500.00
$500.00
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Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Orono Agricultural Society
Application # 18-13
Date Received: February 22, 2018
Contact Name: Michael Heeney
The primary programs / services of the Organization are:
• Agricultural education for both children and adults
• Entertainment both educational and leisurely
• Provide space for soccer organization
Description of the program / service / event that the funding will be used for:
The requested funds will be used to offset the cost of the Society's existing paid staff
(secretary and treasurer) in order to be able to continue on the tradition of a fall fair that
has in excess of 35,000 visitors a year including an Agricultural Education Centre for
children and adults.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Secretary/Treasurer wages
Financial Summary:
Organization Funding History
2013 2014 2015 2016
2017
2017
1 $2,500.00
2018
Revenue
$
631,987.60
$
763,824.60
Expenses
$
331,713.00
$
355,075.00
Net
$
300,274.60
$
408,749.60
Grant
$
2,500.00
$
5,000.00
Final Net
$
302,774.60
$
413,749.60
Organization Funding History
2013 2014 2015 2016
2017
New applicant in 2017
1 $2,500.00
Attachment 2 to CSD -005-18
Organization Name: Orono Agricultural Society
BALANCE SHEET
as of November 30, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 235,035.00
Investments
$
Accounts Receivable
$ 1,758.00
Accounts Receivable — Fed. Gov't
HST
$
Inventory Supplies
$
Prepaid Expenses
$ 8,830.00
Capital Assets
$ 183,784.00
TOTAL ASSETS
$ 429,407.00
Part 2: LIABILITIES
Accounts Payable
$ 2,358.00
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$
Net Revenue (deficit) or surplus
$
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 427,049.00
Prepared by:
Michael Heeney
Position with Organization:
2nd Vice President
Date Completed DD/MM/YYYY :
20/02/2018
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Lakeshore New Horizons Band
Application # 18-14
Date Received: February 4, 2018
Contact Name: Ron Christianson
The primary programs / services of the Organization are:
• Public performances in the community
• Teach music theory and instrumentation
Description of the program / service / event that the funding will be used for:
Lakeshore New Horizons Band aims to provide a recreational daytime band program for
adults with a focus on the teaching and performance of music allowing them the
opportunity to learn and engage in public performances in the community. The
requested funds would support the operation of the band, purchase sheet music and
instrumentation.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Program support, concert rental space
• Sheet music
• Instrumentation
Financial Summary:
Organization Funding History
2013
2014
2017
2016
2018
Revenue
$
26,733.55
$
23,703.01
Expenses
$
20,120.54
$
23,703.01
Net
$
6,613.01
$
0.00
Grant
$
750.00
$
750.00
Final Net
$
7,363.01
$
750.00
Organization Funding History
2013
2014
2015 =
2016
2017
$750.00
$750.00
$750.00
1 $750.00
$750.00
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Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Newcastle's Art Show Inc.
Application # 18-15
Date Received: February 23, 2018
Contact Name: Ann-marie Harley
The primary programs / services of the Organization are:
• Promotion of local artists, providing local artists an opportunity to teach
• Provide classes, workshops, camps, drama and opportunity for interaction for youth,
adults and seniors
• Provide an increase in local visitors to the area through a speakers' series, memoir
writing club and two annual art shows
Description of the program / service / event that the funding will be used for:
The Newcastle Art Show serves to enhance the enjoyment and growth of the arts in
Clarington through exhibits, events, a retail outlet, performing arts demonstrations,
programs, workshops and camps. The requested funds will be used to offset some of
the costs of program supplies to operate a popular summer camp program.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Folding tables
• Clay - air drying, paint, glue, palettes
• Paper -construction, bristol board, canvases and canvas board
Financial Summary:
Organization Funding History
2013
2017
2018
Revenue
$ 190,952.00
$ 205,866.00
Expenses
$ 160,086.00
$ 192,600.00
Net
$ 30,866.00
$ 13,266.00
Grant
$ 2,500.00
$ 2,999.00
Final Net
$ 33,366.00
$ 16,265.00
Organization Funding History
2013
2014
2015
2016
2017
Did not apply
$2,500.00$2,500.00
$2,500.00
$2,500.00
91
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Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Newcastle Village and District Historical Society
Application # 18-16
Date Received: February 23, 2018
Contact Name: Sher Leetooze
The primary programs / services of the Organization are:
• History room open two mornings each week
• Research assistance for history or genealogy topics
• Ongoing research of people, places and things within the district (former Clarke
Township)
Description of the program / service / event that the funding will be used for:
The requested funds will be used to maintain the history room so that it can be kept
open to the public as well as assisting in the continued research and assistance
provided to the community.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Internet
• Insurance
• Bank charges
Financial Summarv:
Organization Funding History
2013
2014
2017
2016
2018
Revenue
$
2,308.75
$
2,900.71
Expenses
$
2,858.04
$
2,849.94
Net
($
549.29)
$
50.77
Grant
$
1,500.00
$
1,500.00
Final Net
$
950.71
$
1,550.77
Organization Funding History
2013
2014
2015
2016
2017
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
93
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MI
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Architectural Conservancy of Ontario - Clarington Branch
Application # 18-17
Date Received: February 11, 2018
Contact Name: Scott Story
The primary programs / services of the Organization are:
• Provide Clarington Doors Open and other ACO heritage events in Clarington
• Helping communities and owners preserve buildings and structures of merit, as well as
places of natural beauty and interest (e.g. Jury Lands / Camp 30)
• Advocates to preserve Ontario's architectural and environmental heritage
Description of the program / service / event that the funding will be used for:
The requested funds will be used to support awareness and education activities of the
organization within the community through various promotional methods including
brochures, banners, display boards and signs as well as local papers.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Advertisement
• Brochures
• Office supplies
• ACO on the Go
Financial Summary:
Organization Funding History
2013
2014 2015 =
2017
2017
2018
Revenue
$
858.11
$
2,431.87
Expenses
$
1,641.24
$
5,058.00
Net
($
783.13)
($
2,626.13)
Grant
$
3,000.00
$
2,999.00
Final Net
$
2,216.87
$
372.87
Organization Funding History
2013
2014 2015 =
2016
2017
$2,500.00
$3,000.00 $3,000.00
1 $3,000.00
$3,000.00
95
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Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: The Gathering Place
Application # 18-18
Date Received: February 6, 2018
Contact Name: Margaret Pypker
The primary programs / services of the Organization are:
• Community meals provided without cost
• Fellowship, relationships and building community connections
• Social skills development
Description of the program / service / event that the funding will be used for:
The requested funds will be used to purchase food for meals, table setting supplies and
decorations. It will also assist in purchasing some small equipment needed for food
preparation, replacement dishes, paper products, take-out boxes and some
maintenance, custodial and insurance costs.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Food for meals
• Equipment and dishes for food prep
• Table setting supplies
• Custodial service
• Insurance
Financial Summary:
Organization Funding History
2013
2014
2017
2018
Revenue
$
4,625.45
$ 8,113.52
Expenses
$
9,061.93
$ 12,550.00
Net
($
4,436.48)
($ 4,436.48)
Grant
$
2,000.00
$ 4,000.00
Final Net
($
2,436.48)
($ 436.48)
Organization Funding History
2013
2014
2015
2016
2017
Did not apply
$4,000.00$1,500.00
$1,500.00
$2,000.00
97
Attachment 2 to CSD -005-18
Organization Name: The Gathering Place
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 6,571.53
Investments
$
Accounts Receivable
$
Accounts Receivable — Fed. Gov't HST
$
Inventory Supplies
$
Prepaid Expenses
$
Capital Assets
$
TOTAL ASSETS
$ 6,571.53
Part 2: LIABILITIES
Accounts Payable
$ 874.37
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$
Net Revenue (deficit) or surplus
$ 5,697.16
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 6,571.53
Prepared by:
Margaret P pker
Position with Organization:
Treasurer
Date Completed DD/MM/YYYY :
06/02/2018
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Feed the Need Durham
Application # 18-19
Date Received: February 23, 2018
Contact Name: Ben Earle
The primary programs / services of the Organization are:
• Ensuring that low income residents in Clarington have access to fresh, nutritious fruits
and vegetables
• Ensuring that low income residents of Clarington have access to non-perishable food
items
• Ensuring that low income residents in Clarington have access to non-food necessities
(e.g. baby and hygiene products)
Description of the program / service / event that the funding will be used for:
The requested funds will be used to support their warehousing and distribution
operations, which includes the maintenance of a 10,000 square foot warehouse, walk-in
fridge and freezer, and two trucks (one refrigerated). In 2017, through the 10 member
agencies in Clarington supported by Feed the Need in Durham (including two
participating schools), 11,049 snacks and 16,758 meals were distributed to Clarington
residents.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Warehouse rent
• Warehouse utilities
• Transportation Expenses
Financial Summary:
Or anization Funding History
2013 2014 2015
2016 2017
2017
$3,000.00 $3,000.00
2018
Revenue
$
508,714.00
$
507,390.00
Expenses
$
480,324.00
$
457,000.00
Net
$
28,390.00
$
50,390.00
Grant
$
3,000.00
$
3,500.00
Final Net
$
31,390.00
$
53,890.00
Or anization Funding History
2013 2014 2015
2016 2017
$2,000.00 Application not $3,000.00
approved
$3,000.00 $3,000.00
Attachment 2 to CSD -005-18
Organization Name: Feed the Need Durham
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 179,085.00
Investments
$ 120,247.00
Accounts Receivable
$ 2,193.00
Accounts Receivable — Fed. Gov't
HST
$
Inventory Supplies
$
Prepaid Expenses
$ 11,136.00
Capital Assets
$ 52,498.00
TOTAL ASSETS
$ 365,159.00
Part 2: LIABILITIES
Accounts Payable
$ 14,965.00
Accounts Payable — Fed. Gov't HST
$ -5,403.00
Loans
$ 2,480.00
Deferred Revenue
$ 49,376.00
Net Revenue (deficit) or surplus
$ 303,741.00
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 365,159.00
Prepared by:
Ben Earle
Position with Organization:
Executive Director
Date Completed DD/MM/YYYY :
22/02/2018
100
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: PFLAG Canada Durham Region
Application # 18-20
Date Received: February 23, 2018
Contact Name: Jayme Harper
The primary programs / services of the Organization are:
• Education and Support for LGBTQ community
Description of the program / service / event that the funding will be used for:
The requested funds will help PFLAG Canada Durham Region offer workshops
including train the trainer, aging LGBTQ, LGBTQ 101 and trans acceptance. These
workshops will help to raise awareness and acceptance in the community, help alleviate
some of the anxiety felt by the LGBTQ people and create a more inclusive society.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Programming
• Refreshments
• Facility rental costs
• Marketing and project materials
Financial Summarv:
organization Funding History
2013 2014 2015 2016 2017
New applicant in 2018
101
2017
2018
Revenue
$
171,139.59
$
291,746.09
Expenses
$
174,393.50
$
168,700.00
Net
($
3,253.91)
$
123,046.09
Grant
$
0.00
$
5,000.00
Final Net
($
3,253.91)
$
128,046.09
organization Funding History
2013 2014 2015 2016 2017
New applicant in 2018
101
Attachment 2 to CSD -005-18
Organization Name: PFLAG Canada Durham Region
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 5,633.64
Investments
$
Accounts Receivable
$ 1,262.00
Accounts Receivable — Fed. Gov't HST
$
Inventory Supplies
$
Prepaid Expenses
$
Capital Assets
$ 314.09
TOTAL ASSETS
$ 7,209.73
Part 2: LIABILITIES
Accounts Payable
$ 6,050.11
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$
Net Revenue (deficit) or surplus
$ 1,129.62
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 7,209.73
Prepared by:
Ja me Harper
Position with Organization:
Executive Director
Date Completed DD/MM/YYYY :
14/02/2018
102
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Autism Home Base Durham
Application # 18-21
Date Received: February 16, 2018
Contact Name: Judy Hanson
The primary programs / services of the Organization are:
• Multi -sport including adapted cardio, weight training, aquafit, pickleball, bowling, walk
and talk
• Independent adults program - guys' night out, ideas jam, media mash up
• Arts, culture and social - Sunday art and about, Music Madness, summer camp outs
Description of the program / service / event that the funding will be used for:
Autism Home Base Durham aims to build community partnerships that support adults
with autism and their caregivers, offering them opportunities to participate in life
enriching experiences available within Durham Region's vast resources. The requested
funds will be used to offset a portion of the program delivery costs such as facilitator
fees, program supplies, community outreach materials and expenses and volunteer
appreciation.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Direct program costs - program facilitators and supplies
Financial Summary:
Organization Funding History
2013
2014 2015 =
2017
2017
2018
Revenue
$
93,226.00
$
97,278.00
Expenses
$
60,851.00
$
86,000.00
Net
$
32,375.00
$
11,278.00
Grant
$
2,500.00
$
2,500.00
Final Net
$
34,875.00
$
13,778.00
Organization Funding History
2013
2014 2015 =
2016
2017
$2,500.00
$2,500.00 $2,500.00
1 $2,500.00
$2,500.00
103
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Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Big Brothers Big Sisters of Clarington
Application # 18-22
Date Received: February 23, 2018
Contact Name: Darlene Brown
The primary programs / services of the Organization are:
• Traditional Match program (1 to 1 mentoring)
• In school mentoring (1 to 1 and group programs)
• Big Brunch Monthly Activity Program, 7 weeks of Summer Camp, March Break
program
Description of the program / service / event that the funding will be used for:
The requested funds will enable Big Brothers Big Sisters of Clarington to continue to
offer their traditional match program serving Clarington children whose support needs
seem to be increasing regularly due to the growing number of children and families
requiring their services. Specifically, the funds will help cover the costs required to have
their professional staff carefully screen and train volunteers and children.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
Direct program staffing costs
To complete the required national child safety tasks
Financial Summary:
Organization Funding History
2013 2014
2015
2017
$2,000.00 $5,000.00
2018
Revenue
$
349,852.00
$
379,292.00
Expenses
$
339,560.00
$
371,500.00
Net
$
10,292.00
$
7,792.00
Grant
$
2,500.00
$
5,000.00
Final Net
$
12,792.00
$
12,792.00
Organization Funding History
2013 2014
2015
2016 2017
$2,000.00 $5,000.00
*Mayor's Golf
Recipient
$2,000.00 $2,500.00
105
Attachment 2 to CSD -005-18
Organization Name: Big Brothers Big Sisters of Clarington
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 20,537.00
Investments
$
Accounts Receivable
$
Accounts Receivable — Fed. Gov't
HST
$ 2,625.00
Inventory Supplies
$
Prepaid Expenses
$ 662.00
Capital Assets
$ 187,288.00
TOTAL ASSETS
$ 211,112.00
Part 2: LIABILITIES
Accounts Payable
$ 6,645.00
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$
Net Revenue (deficit) or surplus
$ 204,467.00
TOTAL LIABILITIES & NET REVENUE
(DEFICIT) OR SURPLUS
$ 211,112.00
Prepared by:
Darlene Brown
Position with Organization:
Executive Director
Date Completed (DD/MM/YYYY):
20/02/2018
106
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Distress Centre Durham
Application # 18-23
Date Received: February 23, 2018
Contact Name: Victoria Kehoe
The primary programs / services of the Organization are:
• Telephone helpline available 24 hours; free to all Durham Region residents
• Online crisis text and chat program; free to all Durham Region residents
• Suicide survivor support group and call -out program for those who have lost a loved
one to suicide
Description of the program / service / event that the funding will be used for:
The requested funds will support the Online Crisis text and chat program that is aimed
at combatting youth suicide. The service is provided in partnership with four other
Toronto area Distress Centres in order to maximize the ability to meet demand for
service. Since June 2015, the service has provided support to approximately 25,000
individuals and 115 interventions related to suicide attempts and child abuse have been
activated.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Training of online responders
• Ongoing technology costs
• After hours on call staff time
Financial Summary:
Organization Funding History
2013
2017
2015 2016
2018
Revenue
$ 388,471.15
$
342,213.07
Expenses
$ 295,108.08
$
320,930.00
Net
$ 93,363.07
$
21,283.07
Grant
$ 1,000.00
$
4,500.00
Final Net
$ 94,363.07
$
25,783.07
Organization Funding History
2013
2014
2015 2016
2017
Did not apply
$1,000.00t—
Did not apply
$1,000.00
107
Attachment 2 to CSD -005-18
Organization Name: Distress Centre Durham
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 113,717.57
Investments
$
Accounts Receivable
$ 320.00
Accounts Receivable — Fed. Gov't HST
$ 3,273.14
Inventory Supplies
$
Prepaid Expenses
$ 5276.11
Capital Assets
$ 643,769.95
TOTAL ASSETS
$ 766,356.77
Part 2: LIABILITIES
Accounts Payable
$ 31,599.24
Accounts Payable — Fed. Gov't HST
$
Loans
$ 31,054.30
Deferred Revenue
$ 609,340.16
Net Revenue (deficit) or surplus
$ 94,363.07
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 766,356.77
Prepared by:
Delores Peters
Position with Organization:
Bookkeeper
Date Completed DD/MM/YYYY :
26/02/2018
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Grandview Children's Foundation
Application # 18-24
Date Received: February 22, 2018
Contact Name: Bobbi Penney
The primary programs / services of the Organization are:
• Community engagement
• Fundraising
• Raising awareness
Description of the program / service / event that the funding will be used for:
Grandview Children's Foundation raises funds to support Grandview Children's Centre
and its education partner, Campbell's Children's School, co -located at the Oshawa site
of the Grandview Children's Centre. The funds requested through this program would
be released directly towards the services provided by the Centre in order for children
with special needs and their families to access help sooner. The Centre is the only
children's treatment centre in Durham Region providing clinical outpatient rehabilitation
treatment and specialized programs for children and youth with special needs, along
with their families. In 2017, Grandview provided services to 945 Clarington clients.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Grandview Children's Centre Programs and Services
Financial Summary:
Organization Funding History
2013 2014 2015 2016
2017
2018
Revenue
$ 1,111,571.00
$ 1,339,848.00
Expenses
$ 988,400.00
$ 1,195,500.00
Net
$ 123,171.00
$ 144,348.00
Grant
$ 3,000.00
$ 5,000.00
Final Net
$ 126,171.00
$ 149,348.00
Organization Funding History
2013 2014 2015 2016
2017
New applicant in 2017
$3,000.00
109
Attachment 2 to CSD -005-18
Organization Name: Grandview Children's Foundation
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 910,758.00
Investments
$ 771,273.00
Accounts Receivable
$ 5,339.00
Accounts Receivable — Fed. Gov't
HST
$
Inventory Supplies
$
Prepaid Expenses
$ 14,893.00
Capital Assets
$ 1,001,388.00
TOTAL ASSETS
$ 2,703,651.00
Part 2: LIABILITIES
Accounts Payable
$ 293,349.00
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$ 1,363,103.00
Net Revenue (deficit) or surplus
$ 1,047,199.00
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 2,703,651.00
Prepared by:
BobbiPenney
Position with Organization:
Data and Donor Care
Date Completed DD/MM/YYYY :
26/02/2018
110
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Bowmanville District Navy League
Application # 18-25
Date Received: February 23, 2018
Contact Name: Ron Cooke
The primary programs / services of the Organization are:
• Civilian program of Navy League Cadets, boys and girls 9 - 12 years
• Civilian program of Sea Cadets, boys and girls 12 - 18 years
Description of the program / service / event that the funding will be used for:
The Bowmanville District Navy League provides a safe environment for boys and girls to
develop citizenship, teamwork and leadership in a nautical setting via Navy League
Cadets (9 - 12 years) and Sea Cadets (12 - 18 years). The requested funds will be
used to increase and enhance the activities offered by the organization.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Program training tools
• Band equipment
• Camp bus rental
• Marksmanship equipment
Financial Summary:
Organization Funding History
2013 2014 2015
2016
2017
2018
Revenue
$
33,997.70
$ 31,497.70
Expenses
$
21,600.00
$ 28,300.00
Net
$
12,397.70
$ 3,197.70
Grant
$
2,000.00
$ 5,000.00
Final Net
$
14,397.70
$ 8,197.70
Organization Funding History
2013 2014 2015
2016
2017
Did not apply $1,000.00
Did not apply
$2,000.00
111
Attachment 2 to CSD -005-18
Organization Name: Bowmanville District Navy League
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 14,397.70
Investments
$
Accounts Receivable
$
Accounts Receivable — Fed. Gov't HST
$
Inventory Supplies
$
Prepaid Expenses
$
Capital Assets
$
TOTAL ASSETS
$ 14,397.70
Part 2: LIABILITIES
Accounts Payable
$
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$
Net Revenue (deficit) or surplus
$ 14,397.70
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 14,397.70
Prepared by:
Margaret Boustead
Position with Organization:
Treasurer
Date Completed DD/MM/YYYY :
23/02/2018
112
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Boys and Girls Club of Durham
Application # 18-26
Date Received: February 23, 2018
Contact Name: Pam Deveaux
The primary programs / services of the Organization are:
• Healthy childhood development
• Physical activity
• Academic enrichment
Description of the program / service / event that the funding will be used for:
The Boys and Girls Club of Durham provides a safe, supportive place, where children
and youth can experience new opportunities, overcome barriers, build positive
relationships and develop confidence and skills for life. After school programs are
offered at both Diane Hamre Recreation Complex and John M. James Public School in
Clarington. The requested funds would support their after school program operating
costs.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Staff/wages
• Food/healthy snacks
• Transportation
• Creative materials
• Program supplies
Financial Summary:
Organization Funding History
2013 2014 2015
2016
2017
2018
Revenue
$
2,743,408.00
$ 2,818,388.00
Expenses
$
2,769,041.00
$ 2,826,507.00
Net
$
25,633.00)
$ 8,119.00)
Grant
$
0.00
$ 5,000.00
Final Net
($
25,633.00)
($ 3,119.00)
Organization Funding History
2013 2014 2015
2016
2017
New applicant in 2016
Application not
approved
Did not apply
113
Attachment 2 to CSD -005-18
Organization Name: Boys and Girls Club of Durham
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 778,500.46
Investments
$ 106,090.47
Accounts Receivable
$ 13,609.39
Accounts Receivable — Fed. Gov't HST
$ 14,574.15
Inventory Supplies
$
Prepaid Expenses
$ 24,716.68
Capital Assets
$ 258,251.20
TOTAL ASSETS
$ 1,195,742.35
Part 2: LIABILITIES
Accounts Payable
$ 16,548.07
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$ 62,267.38
Net Revenue (deficit) or surplus
$ 1,116,926.90
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 1,195,742.35
Prepared by:
Nicole Landells
Position with Organization:
Finance Director
Date Completed DD/MM/YYYY :
21/02/2018
114
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Scientists in School
Application # 18-27
Date Received: February 23, 2018
Contact Name: Corey Besso
The primary programs / services of the Organization are:
• Science, technology, engineering and math (STEM) workshops for children and youth
in community settings
• STEM education classroom workshops for children and youth to get them excited and
inspired by science
• Helping children and youth connect STEM education to the world around them
Description of the program / service / event that the funding will be used for:
Scientists in School is a national not for profit organization, with a local branch in
Durham Region. They are looking to provide hands on, inquiry based community
workshops in partnership with the Clarington Public Library at no charge to the public.
Each participating child will receive a science kit to continue having fun with STEM at
home. The requested funds would offset these program expenses.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Workshop costs and program delivery
• General administrative and central office support
• Family Science Night take home kits
• Mileage
Financial Summary:
Organization Funding History
2013 2014 2015 2016 2017
New applicant in 2018
115
2017
2018
Revenue
$ 5,724,961.00
$ 6,032,473.94
Expenses
$ 5,690,774.06
$ 6,015,434.03
Net
$ 34,186.94
$ 17,039.91
Grant
$ 0.00
$ 5,000.00
Final Net
$ 34,186.94
$ 22,039.91
Organization Funding History
2013 2014 2015 2016 2017
New applicant in 2018
115
Attachment 2 to CSD -005-18
Organization Name: Scientists in School
BALANCE SHEET
as of August 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 216,965.00
Investments
$ 222,168.00
Accounts Receivable
$ 183,456.00
Accounts Receivable — Fed. Gov't HST
$ 101,588.00
Inventory Supplies
$ 123,785.00
Prepaid Expenses
$ 34,191.00
Capital Assets
$ 156,969.00
TOTAL ASSETS
$ 1,039,122.00
Part 2: LIABILITIES
Accounts Payable
$ 123,543.00
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$ 296,657.00
Net Revenue (deficit) or surplus
$ 618,922.00
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 1,039,122.00
Prepared by:
George Chou
Position with Organization:
Director of Finance & Administration
Date Completed DD/MM/YYYY :
21/03/2018
116
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Soper Valley Model Railroad Association
Application # 18-28
Date Received: February 22, 2018
Contact Name: Bill Harford, Jr.
The primary programs / services of the Organization are:
• Hold weekly meetings, work on model train layout and various aspects of the hobby
• Host annual model train show and spring flea market; both open to the public
• Open for Newcastle Harvest Festival and visits from local schools, scouting
organizations and other organizations
Description of the program / service / event that the funding will be used for:
The requested funds will be used to offset the rental costs of the Association for hall
rental as well as to assist with the insurance coverage required for liability and
equipment. Some of the funds will also be used to purchase additional building
materials to complete more display layout (lumber, track, switches, scenery) which is
what groups like to look at when they visit.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Hall rental fee
• Insurance
• Layout construction and maintenance
Financial Summary:
Organization Funding History
2013
2017
2018
Revenue
$12,230.00
$ 20,963.00
Expenses
$ 6,825.00
$ 14,197.00
Net
$ 5,405.00
$ 6,766.00
Grant
$ 1,000.00
$ 2,000.00
Final Net
$ 6,405.00
$ 8,766.00
Organization Funding History
2013
2014
2015
2016
2017
$750.00
$750.00
$750.00
$1,000.00
$1,000.00
117
Attachment 2 to CSD -005-18
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118
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Bowmanville Tennis Club
Application # 18-29
Date Received: February 7, 2018
Contact Name: Kern Majid
The primary programs / services of the Organization are:
• Organized lessons for adults including leisure and tournament play
• Organized lesson play for juniors including a one week day camp for children and
tournaments for children
Description of the program / service / event that the funding will be used for:
The Bowmanville Tennis Club is an organization run by Clarington volunteers focused
on promoting the game to residents; ensuring they have a fun, competitive experience
at a reasonable annual fee in a learning and social environment on well maintained
tennis court surfaces. The requested funds will offset the annual property taxes. Some
funds will also be allocated towards the cost of resurfacing the courts which is hoped to
be completed by 2020.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Annual property taxes
• Add to the reserve to resurface tennis courts by 2020
Financial Summary:
Organization Funding History
2013 2014 2015
2017
2018
Revenue
$ 18,950.00
$ 24,582.00
Expenses
$ 10,668.00
$ 13,270.00
Net
$ 8,282.00
$ 11,312.00
Grant
$ 2,000.00
$ 5,000.00
Final Net
$ 10,282.00
$ 16,312.00
Organization Funding History
2013 2014 2015
2016
2017
New applicant in 2016
$2,000.00
$2,000.00
119
Attachment 2 to CSD -005-18
Organization Name: Bowmanville Tennis Club
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 10,282.00
Investments
$
Accounts Receivable
$
Accounts Receivable — Fed. Gov't HST
$
Inventory Supplies
$
Prepaid Expenses
$
Capital Assets
$
TOTAL ASSETS
$ 10,282.00
Part 2: LIABILITIES
Accounts Payable
$
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$
Net Revenue (deficit) or surplus
$ 10,282.00
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 10,282.00
Prepared by:
Kern Maid
Position with Organization:
President
Date Completed DD/MM/YYYY :
22/01/2018
120
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Darlington Soccer Club
Application # 18-30
Date Received: February 23, 2018
Contact Name: Kyle Elliott
The primary programs / services of the Organization are:
• Provides soccer programming, both indoors and outdoors, for youth
• Provides mens and ladies leagues
• Offers development and representative programs for youth
Description of the program / service / event that the funding will be used for:
The requested funds will go towards educating and certifying young adult coaches and
pre -teen referees who have been long time program participants interested in giving
back to the Club. As well, the Club is looking to continue their referee mentoring
program.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Soccer for Life Certification
• Making Ethical Decisions Certification
• Respect in Soccer Activity Leader Certification
• Referee mentoring program expenses
Financial Summary:
Organization Funding History
2013 2014 1 2015 2016
2017
2018
Revenue
$ 1,022,180.00
$ 922,325.00
Expenses
$ 1,141,355.00
$ 1,032,660.00
Net
($ 119,175.00)
($ 110,335.00)
Grant
$ 1,500.00
$ 4,240.00
Final Net
($ 117,675.00)
($ 106,095.00)
Organization Funding History
2013 2014 1 2015 2016
2017
Did not apply
$1,500.00
121
Attachment 2 to CSD -005-18
Organization Name: Darlington Soccer Club
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 425,115.00
Investments
$ 25.00
Accounts Receivable
$ 17,770.00
Accounts Receivable — Fed. Gov't HST
$
Inventory Supplies
$
Prepaid Expenses
$ 6,409.00
Capital Assets
$ 35,578.00
TOTAL ASSETS
$ 484,897.00
Part 2: LIABILITIES
Accounts Payable
$ 95,684.00
Accounts Payable — Fed. Gov't HST
$ 19,345.00
Loans
$
Deferred Revenue
$ 248,196.00
Net Revenue (deficit) or surplus
$ 121,672.00
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 484,897.00
Prepared by:
Kyle Elliott
Position with Organization:
Club Administrator
Date Completed DD/MM/YYYY :
23/02/2018
122
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Clarington Minor Football Association
Application # 18-31
Date Received: February 21, 2018
Contact Name: Sara Chatterton
The primary programs / services of the Organization are:
• Youth football program for children ages 5 - 19
Description of the program / service / event that the funding will be used for:
The requested funds will assist in covering the cost of the turf rental fees for practices
and games early in the season and when the grass field is in an unfavourable condition.
As well, a portion of the funds would be used to purchase new training aids to fall in line
with the Ontario Football Association's mandate for safe tackling.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Turf field rental fees
• Football tackling rings
Financial Summary:
Organization Funding History
2013 2014 2015 2016
2017
2017
$1,500.00
2018
Revenue
$
103,432.50
$
115,364.61
Expenses
$
101,567.89
$
114,250.00
Net
$
1,864.61
$
1,114.61
Grant
$
1,500.00
$
2,999.00
Final Net
$
3,364.61
$
4,113.61
Organization Funding History
2013 2014 2015 2016
2017
New applicant in 2017
$1,500.00
123
Attachment 2 to CSD -005-18
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124
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Clarington Swim Club
Application # 18-32
Date Received: February 22, 2018
Contact Name: Lynsey Rivest
The primary programs / services of the Organization are:
• Learn to swim fundamentals - one to one learn to swim instruction
• Pre -competitive swimming
• Competitive and Masters swimming
Description of the program / service / event that the funding will be used for:
The Clarington Swim Club promotes and supports excellence in swimming throughout
and beyond the Clarington community. They provide a positive environment in which all
levels of swimmers can strive to reach their physical and psychological potential. The
requested funds would be used to offset pool rental fees which the Club reports is their
highest expense.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Pool rental fees
Financial Summary:
Organization Funding History
2013 2014
2015
2017
2017
2018
Revenue
$
258,192.00
$
270,332.00
Expenses
$
291,360.00
$
266,100.00
Net
($
33,168.00)
$
4,232.00
Grant
$
0.00
$
5,000.00
Final Net
($
33,168.00)
$
9,232.00
Organization Funding History
2013 2014
2015
2016
2017
Did not apply +—$1,000.00
$1,000.00
Did not apply
125
Attachment 2 to CSD -005-18
Organization Name: Clarington Swim Club
BALANCE SHEET
as of July 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 2,678.00
Investments
$
Accounts Receivable
$ 994.00
Accounts Receivable — Fed. Gov't HST
$
Inventory Supplies
$
Prepaid Expenses
$
Capital Assets
$
TOTAL ASSETS
$ 3,672.00
Part 2: LIABILITIES
Accounts Payable
$ 37,404.00
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$
Net Revenue (deficit) or surplus
$ 33,732.00
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 3,672.00
Prepared by:
Mark Luukkenon
Position with Organization:
Treasurer
Date Completed DD/MM/YYYY :
22/02/2018
126
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Oshawa Camaros Baton Club
Application # 18-33
Date Received: February 23, 2018
Contact Name: LeeAnn Wilson
The primary programs / services of the Organization are:
• Baton twirling lessons - primarily in Clarington school gyms
Description of the program / service / event that the funding will be used for:
The Oshawa Camros Baton Club reports that through their programs they promote
health and fitness as well as strong community involvement while developing team spirit
and strong self-esteem. The requested funds will be used to register for competitions
and travel costs.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Competitive entry fees
• Travel costs to competitions
Financial Summary:
Organization Funding History
2013 2014
2015
2017
2017
2018
Revenue
$
42,137.76
$
40,788.28
Expenses
$
42,349.48
$
45,250.00
Net
($
211.72)
($
4,461.72)
Grant
$
1,000.00
$
5,000.00
Final Net
$
788.28
$
538.28
Organization Funding History
2013 2014
2015
2016
2017
New applicant in 2015
$1,000.00
$1,000.00
$1,000.00
127
Attachment 2 to CSD -005-18
Organization Name: Oshawa Camaros Baton Club
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 8,448.11
Investments
$
Accounts Receivable
$
Accounts Receivable — Fed. Gov't HST
$
Inventory Supplies
$
Prepaid Expenses
$
Capital Assets
$
TOTAL ASSETS
$ 8,448.11
Part 2: LIABILITIES
Accounts Payable
$
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$
Net Revenue (deficit) or surplus
$ 8,448.11
TOTAL LIABILITIES & NET REVENUE
DEFICIT OR SURPLUS
$ 8,448.11
Prepared by:
F. M. Bretherick
Position with Organization:
President
Date Completed DD/MM/YYYY :
20/02/2018
128
Attachment 2 to CSD -005-18
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Clarington Ravens
Application # 18-34
Date Received: February 14, 2018
Contact Name: Udana Muldoon
The primary programs / services of the Organization are:
• Increasing healthy activities for the girls in Clarington
• Create a nurturing and supportive environment for girls to develop and grow
• Travelling Representative fast pitch softball team
Description of the program / service / event that the funding will be used for:
Relentless in the pursuit of providing opportunities for growth, development and
enjoyment of fast pitch softball for girls in Clarington. Clarington Ravens are the first
representative fastball team for girls in Clarington. The requested funds will be used to
run coaches clinics, purchase equipment and provincial association affiliation fees.
The Organization intends to use the 2018 Community Grant Funds in the
following manner:
• Coaches clinics
• Equipment (bases, pitching machine)
• Provincial Women's Softball Association affiliation fees
Financial Summary:
Drganization Funding History
2013 2014 2015 2016 2017
New applicant in 2018
129
2017
2018
Revenue
$
4,600.00
$ 7,340.00
Expenses
$
1,160.00
$ 10,790.00
Net
$
3,440.00
($ 3,450.00)
Grant
$
0.00
$ 5,000.00
Final Net
$
3,440.00
$ 1,550.00
Drganization Funding History
2013 2014 2015 2016 2017
New applicant in 2018
129
Attachment 2 to CSD -005-18
Organization Name: Clarington Ravens
BALANCE SHEET
as of December 31, 2017
*Please note this portion of the application is only required for requests of $3,000.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2017 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2018 - December 31, 2017 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance
$ 4,000.00
Investments
$
Accounts Receivable
$ 1,143.00
Accounts Receivable — Fed. Gov't HST
$
Inventory Supplies
$
Prepaid Expenses
$
Capital Assets
$
TOTAL ASSETS
$ 5,143.00
Part 2: LIABILITIES
Accounts Payable
$ 6,551.16
Accounts Payable — Fed. Gov't HST
$
Loans
$
Deferred Revenue
$
Net Revenue (deficit) or surplus
$
TOTAL LIABILITIES & NET REVENUE
(DEFICIT) OR SURPLUS
$ 6,551.16
Prepared by:
Udana Muldoon
Position with Organization:
President
Date Completed (DD/MM/YYYY):
14/02/2018
130
Clarftwn
Community Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 7, 2018
Report Number: CSD -006-18 Resolution:
File Number: By-law Number:
Report Subject: Youth Centre in Courtice
Recommendations:
That Report CSD -006-18 be received;
2. That Council approve a six month pilot project Youth Centre operated by the John
Howard Society, located at South Courtice Arena, with a scheduled opening date of
September 4, 2018;
3. That the $50,000 approved in the 2018 budget be drawn from Community Services
Youth Centre Pilot Account #100-42-426-10496-7161 and provided to the John Howard
Society to operate the youth centre;
4. That Council approve the proposed additional cost of $5,000 to operate the youth centre
on Saturdays for six months to be funded from Unclassified Administration -Contingency
Account #100-21-211-x-7298 for 2018 only;
5. That staff report back to Council prior to the end of the six month pilot project; and
6. That all interested parties listed in Report CSD -006-18 and any delegations be advised
of Council's decision.
131
Municipality of Clarington
Report CSD -006-18
Report Overview
Page 2
The Community Services Department is recommending the John Howard Society be
approved to assume operation of a youth centre at South Courtice Arena, on a six month
trial basis.
1. Background
1.1 At the General Government Committee meeting of January 22, 2018, Committee
carried resolution #GG -032-18 which states "That staff be directed to report back at the
General Government Committee Meeting of Monday April 16, 2018 on establishing a
youth centre in Courtice in 2018; and That this be referred to consideration for the 2018
budget." Staff advised Council on April 9 that additional time was needed to compile all
details for the report and it would be on the May 7 agenda.
1.2 At the Council Meeting of February 5, 2018, Council subsequently approved resolution
#C-028-18 which states "That $50,000 be allocated to Community Services for a pilot
youth project in Courtice; That the project include public consultation; and That the
public consultation include both Courtice and Newcastle with a view to a youth program
being set-up in Newcastle in 2019."
1.3 Since the early 1990's the Municipality, through the Community Services Department,
has been working with the community, advisory groups and local agencies with a goal
of providing recreational, leisure and social activities to youth of Clarington.
1.4 Through the efforts of all parties involved, John Howard Society (JHS) has emerged as
a leader for the provision of youth activities and ultimately as the operator of the very
successful Firehouse Youth Centre (FYC) in Bowmanville. Due to the location of the
youth centre the primary beneficiaries of this service are the youth of Bowmanville.
1.5 Staff recognize there have been attempts at youth services in some of our other
communities in the past; we have not seen the level of success that exists in
Bowmanville today. As our communities continue to grow and become more diverse, it
is prudent to re -assess what is needed for youth activities. The public consultation
completed for this report has been summarized to assess the existing need for youth
activities in both Courtice and Newcastle.
1.6 Council's Strategic Plan for 2015-2018 identified youth as a priority for enhanced
services as well as to pursue the "Youth Friendly" community designation. The
expansion of youth services through a youth centre in Courtice and in the future,
Newcastle, aligns with Council's strategic direction. Further, staff have reviewed the
criteria and application process for the Youth Friendly designation and at this time would
recommend application for this designation be deferred and staff resources be
dedicated to continue expanding youth opportunities and services within the
Municipality. This initiative also supports the strategic direction "Promote Resident
Engagement In Our Community," as there were many opportunities for public input on
this initiative.
132
Municipality of Clarington
Resort CSD -006-18
Page 3
1.7 Following approval of the above resolution, staff invited JHS and FYC to meet to
discuss this project and to seek their interest level in working with us on this. They were
very receptive and have continued to stay engaged to date.
2. Consultation Process
2.1 The consultation process included three components in order to obtain as much
information as we could. This included an on-line survey, visits to the high schools in
Courtice and Newcastle and information nights at our recreation facilities.
2.2 On March 12, our Communications team launched an interactive webpage called
Courtice Youth Centre through the Engage Clarington portal on the Clarington website.
This interactive site encouraged the sharing of ideas, and provided an opportunity to
ask questions, complete a survey of what they would like to see offered at a youth
centre, and a Quick Poll. The Poll asked; "Would you go to a youth centre to hang out
with friends?" The site also promoted the dates of the Youth Centre Information Drop -
ins, which were held during the last two weeks of March. This on-line site garnered
valuable input from a total of 137 respondents.
2.3 Youth Centre Information Drop -ins were held between March 20 and 28 at Courtice
Community Complex, South Courtice Arena, and Diane Hamre Recreation Complex.
This was an opportunity for the general public to stop by the display and provide any
comments and suggestions for a youth centre in their community. Although the
attendance at these sessions varied they did provide additional input into the process.
2.4 During the week of March 19, Department staff visited Clarke High School, Holy Trinity
Catholic Secondary School, and Courtice Secondary School, which includes Courtice
Intermediate School. These sessions were held during the students' lunch breaks, with
staff hosting a display in the school cafeterias and attempting to engage students in a
dialogue about their thoughts on a youth centre in their community. These sessions
were successful and provided specific feedback from a large section of the youth centre
target market.
2.5 Students from St. Francis of Assisi Catholic Elementary School in Newcastle were also
sent an invitation to attend the evening session at the Diane Hamre Recreation
Complex. These students were involved in a Deeper Learning Showcase at their
school, which was attended by several Clarington Councillors. Through their
presentation they expressed a desire for a "Teen Space" in Newcastle. This group of
students are also scheduled to make a presentation at the General Government
Committee meeting on May 7, 2018.
2.6 In addition, an email with a link to the Engage Clarington site was sent to the
superintendents at Kawartha Pine Ridge District School Board and Peterborough
Victoria Northumberland and Clarington Catholic District School Board, encouraging
them to share this site with teachers in their Grade 7 and 8 classes.
133
Municipality of Clarington
Resort CSD -006-18
3. Consultation Feedback
Page 4
3.1 Staff collected and reviewed all feedback provided during the consultation process.
General trends were identified and have been included in Attachment 1.
3.2 The overwhelming response with respect to location, for both the Courtice youth centre
and a future Newcastle youth centre was placement in an existing recreation facility.
Access to transit and being within walking distance of the location was identified as a
requirement, to allow youth independence in accessing the centre. There was a strong
preference for the centre to be open both after school and on weekends.
3.3 Respondents provided a large variety of suggestions for both activities and amenities
for the youth centre. Areas identified as enhancing the youth centre experience
included: quiet space (for homework/reading), a lounge area, kitchen area, activity
space (both active and passive), a computer area and outdoor space. Programs and
activities included sports (most requested), free time, video games, active games such
as ping pong and pool, organized trips, and the ability to utilize a quiet space for things
such as homework, tutoring, art and reading. Access to Wi-Fi and charging areas for
personal devices were also mentioned.
3.4 Many respondents, including parents and youth, offered comments and suggestions
outside of the standard responses. These comments not only provide valuable insight
from the youth perspective, but also provide a foundation for the goals of the centre
itself. Regardless of what is being offered, the youth of Clarington want the opportunity
to meet new people, have the chance to try new things and spend time in a safe,
welcoming, and inclusive space.
4. Operation of the Youth Centre
4.1 Given the existing relationship the Municipality shares with JHS and FYC, it was
important to work with them to develop an operating plan that would be conducive to a
successful six month pilot project. As indicated earlier we have been in communication
with JHS throughout this process and have shared the feedback we have received from
both the Courtice and Newcastle communities. Throughout the engagement process we
also received positive feedback that supported the importance to work with FYC on this
project.
4.2 The John Howard Society responded with a proposal to assume the operation of the
youth centre in Courtice dated April 3, 2018 (Attachment 2.) In this proposal they
expressed some concern with the space we had identified at South Courtice Arena.
Following more discussion with JHS and additional visits to the facility, additional space
was considered on the second floor.
4.3 The discussions resulted in an amendment to the original proposal (Attachment 3)
committing to the six month project. It also included an optional costing to provide
weekend operating hours that we heard the need for in the community engagement.
134
Municipality of Clarington Page 5
Resort CSD -006-18
5. Location of the Youth Centre in Courtice
5.1 Another important consideration is potential locations for the youth centres in both
Courtice and Newcastle. There has been discussion that a youth centre for Courtice
should be located along the Highway 2 corridor. As we heard in the feedback we
received there was community interest in locating the centre in an existing recreation
centre as this would offer a wider choice of activities for our youth.
5.2 With the help of the Clarington Board of Trade, potential retail and commercial locations
were researched. Some opportunities were found but due to pending lease proposals or
size of the spaces no suitable locations were found, so no further investigation was
done. It was also apparent that the approved funds would not support the cost of
leasing suitable space.
5.3 Another consideration was the rental of modular units that could be located on
municipal property, including existing recreation centre sites. This has some potential
and will continue to be researched by staff for the future.
5.4 The proposed location at South Courtice Arena includes two sections of the upper
viewing area between the two ice pads with a total area of approximately 1,500 square
feet. The rooms are currently used for a variety of programs and activities and
reassigning the dedicated space will require staff to make other accommodations.
5.5 The space will require minor renovations to make it more conducive for a youth centre.
Funds were approved in the 2018 capital for renovations including to this upper viewing
area. A portion of this budget will be used to make the necessary changes.
6. Potential Newcastle Location for 2019
6.1 As staff look forward to 2019, there will also be challenges finding space at the Diane
Hamre Recreation Complex for a youth centre for Newcastle. The current programming
at this facility will make dedicating a youth centre at this facility very difficult.
6.2 Staff will continue to research location options for Newcastle and will provide additional
information when we report back to Council early in 2019.
7. Financial Considerations
7.1 John Howard Society has provided a budget to operate the centre for a six month
period utilizing the funds approved by Council (Attachment 3). The summary of their
operating costs are:
Staffing/Benefits $40,823
Operating Costs $ 2,300
Program Supplies and Equipment 6,877
Total Cost $50,000
135
Municipality of Clarington
Resort CSD -006-18
Page 6
The optional cost for providing weekend operating hours for the centre would be an
additional $5,000. For 2018, this can be funded from unclassified administration -
contingency account #100-21-211-x-7298. If Council deems this to be a successful
investment, it would need to be incorporated into the 2019 budget as an addition to the
2018 approved budget of $50,000 for the Courtice Youth project.
7.2 The approved 2018 capital budget included $35,000 for renovations to second floor
office and viewing areas at South Courtice Arena. The proposed changes would also be
beneficial to the operation of the youth centre. This would include removal of some
windows, installation of cupboards, building a permanent wall to separate the sections
and the construction of additional office/work space. This work was originally planned to
be completed in August which also works within the timeframe to get the centre open for
September.
8. Concurrence
8.1 Not Applicable
9. Conclusion
9.1 It is respectfully recommended that Council approve the recommendations outlined in
Report CSD -006-18 and support the partnership between the Municipality and the John
Howard Society for the pilot project for this youth centre in Courtice.
10. Strategic Plan Application
10.1 The recommendations contained in this report conform to the Strategic Plan in terms of
promoting resident engagement in our community and specifically enhancing youth
services in Clarington.
136
Municipality of Clarington Page 7
Report CSD -006-18
Submitted by:
Joseph P. Caruana,
Director of Community Services
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: George Acorn, Facilities Manager, 905-623-3379 ext. 2503 or
gacorn@clarington.net
Attachments:
Attachment 1: Summary of Public Engagement Feedback
Attachment 2: John Howard Society proposal dated April 3, 2018
Attachment 3: John Howard Society amended proposal dated April 20, 2018 and 6 month
youth centre operating budget
The following is a list of the interested parties to be notified of Council's decision:
Janice Jones, Delegation
Dianna Eastwood, Executive Director, John Howard Society of Durham Region
137
Attachment 1 to CSD -006-18
Question
School Visits
Drop -In Information Sessions
Engage Clarington
Top Answers
Top Answers
Top Answers
137 responses
Where would you want
Somewhere within Courtice, no
Within existing recreation facility,
In an existing rec facility —103
the youth centre located
specific suggestions
no specific suggestions
Other location — 24
in Courtice?
Close to both high schools
Within walking distance or
accessible by transit
Where would you want
Diane Hamre Rec Complex
Old Fire Hall
In an existing rec facility —101
the youth centre located
Within Newcastle
Close proximity to new secondary
Other location - 26
in Newcastle?
school
No specific suggestions
When would you like to
After school — 28
After school — 8
After school — 85
see youth centre open?
Weekends - 15
Weekends - 3
Weekends - 84
What activities should
Sports (most requested)
Sports (most requested)
Drop in Sports -96
the youth centre offer?
Trips
Video Games, TVs
Free Time — 94
Music/Art space
Lounge Area
Video Games — 78
Pool table, ping pong, etc.
Kitchen Area
Organized Trips - 52
Quiet space
Quiet space for homework/reading
Free time
Various activities
Theme nights
What would you like to
Kitchen area for food and drinks
Lounge Area
Games (Foosball, ping pong, pool
see at the youth centre?
Kitchen Area
table) - 110
Outdoor Space — 96
Computer Area — 94
Kitchenette — 71
Other — lounge area
Wifi & charging areas
Other Comments worth
Separate space for 14+ and
11-18 target age group
Safe space
noting
under 14
Safe and welcoming place to relax
Make new friends
LGBTQ friendly space
and have fun
Hang out or try new things
Inclusive space
Counselling/mental health/tutoring
Safe environment to just hang
out but also do activities if you
want
1
Attachment 2 to CSD -006-18
JohnHoward
SOCIETY OF DURHAM REGION
132 Church Street, Bowmanville. Ontario L1C 1T5 Tel.: (905) 623-6814 Fax: (905) 623-0221
George Acorn April 3rd, 2018
Municipality of Clarington
Community Services Department
Re: Courtice Youth Centre Proposal
As per request, the John Howard Society of Durham Region is submitting the following proposal
with keen interest in developing and facilitating a Youth Centre in Courtice. Our 20 years
experience with the Firehouse Youth Centre gives us a great deal of experience to draw on for a
successful centre in Courtice.
Programming
• We are proposing a similar model to the Firehouse Youth Centre where youth inform the
activities of the centre, is inclusive and non-judgemental, encourages youth engagement and
empowerment
• Operate 4 evenings a week during start up phase to determine what hours and days best meet
needs of Courtice youth
• Ages 12 to 18
• Officially open centre September 4, 2018
Proposed Space
After having a chance to tour the proposed space we feel very strongly that the viewing area at the
South Courtice Arena is not a conducive location for a successful Courtice youth centre. In
addition, to being difficult to access, issues around privacy, the possibility for sensory overload,
lack of visibility, proximity to other activities taking place, and very small size all pose a number of
challenges. We are concerned the proposed space lacks the allure needed to draw local youth and
feel truly youth friendly. In saying that we feel some other areas of the facility (ie. the youth room)
have greater potential.
An ideal location would incorporate the following:
• Visible to the community, particularly the youth
• Opportunity for visible indoor and outdoor signage
• Ease of access
• Enough square footage to accommodate multiple nooks for table games, conversation,
projects, etc (approximately 1000 square feet)
Registered Charity 107542615 RR 0001
139
Further Discussion
JohnHoward
SOCIETY OF DURHAM REGION
Space and youth needs will inform the needs around furnishings and equipment making it difficult
to predict a realistic budget to open the doors of a new centre, therefore the lines within the
proposed budget may need to be altered once that has been determined. The location of the
program may also require further discussion with Municipality staff around the logistics of
accessing the Centre and also determining what other spaces in the facility our staff and youth
have access to for activities.
A Courtice youth centre will also impact our current budgeting for Bowmanville during this year
and moving forward. We have to consider how both sites are impacted by a change in the staffing
model that will allow for strengthening the staff compliment in both locations so the Co-ordinator
can reduce front line work and provide support and supervision to the staff as well as the
community relationship building that goes along with the role. We are applying part of the Co-
ordinator's salary to Courtice, however, we will need to back fill parts of that position in the
Firehouse. We anticipate that should this move forward into next year, there will be some lines of
the budget that can be shared to reduce some overall expenses and some that will significantly
increase, such as staffing.
We understand that the Municipality has undertaken some community consultation regarding
youth centres in Clarington. Moving forward, access to that information would be valuable to the
success of this project.
Should you require additional information please feel free to contact us. We are eager to continue
to partner with the Municipality of Clarington to continue to support youth who call Clarington
home.
Sincerely,
Chris Newman
Firehouse Youth Centre - Coordinator
John Howard Society of Durham Region
132 Church Street
Bowmanville, ON
905-623-6814 (ext. 30)
Registered Charity 107542615 RR 0001
140
Proposed Work Plan
johnHoward
SOCIETY OF DURHAM REGION
Milestone
Start Date
End Date
Description of Activity
Negotiate
April 3rd, 2018
May 1St, 2018
Collaborate with the Municipality
Appropriate
of Clarington - Community
Space
Services Department to identify
appropriate youth centre space.
Develop New
May 1St, 2018
May 14th, 2018
Develop and print new
Promotional
promotional material
Materials
Promotion/Cons
Mid May, 2018
June 25th, 2018
a) Distribute information to local
ultation with
schools
Local Schools
b) Connect with school
administrative staff (ie. guidance,
principals, etc.)
c) Conduct consultation sessions
with youth
Develop Youth
Mid May, 2018
ongoing
a) Engage local youth to assist with
Committee
program design and assist with
promotion
b) Develop partnerships with
community partners/parents to
assist
Hiring of Staff
July 1St, 2018
Aug, 2018
-Part time staff -Post, review,
interview and on board
-Relief staff - post, review,
interview, on -board and train
Community
June 1, 2018
August 1St, 2018
a) Develop programming ideas
Outreach/Prep
with youth
for opening
b) Outreach to youth throughout
the summer
c) Purchasing of equipment and
other supplies
d) ensure space and supplies are in
lace
Launch Youth
Sept 4, 2018
a) invite youth and community
Centre
partners
b) from this point moving forward
the centre will be opened four
evenings/week for five hours with
two staff onsite at all times
Registered Charity 107542615 RR 0001
141
johnHoward
SOCIETY OF DURHAM REGION
Registered Charity 107542615 RR 0001
142
c) utilize this time to initially
evaluate the centre
Community
May 1St, 2018
December 31St,
a) community outreach will be a
Outreach
2018
key component. Focus on fostering
and maintaining relationships with
schools, churches, local service
club and extracurricular activities
clubs
Develop and
May 1St, 2018
December 31St,
a) design and develop evaluation
utilize
2018
forms, surveys and data collection
evaluation tools
tools
b) train staff in the use of these
tools
Registered Charity 107542615 RR 0001
142
Oil
I11
johnHoward
oui(
Attachment 3 to CSD -006-18
SOCIETY OF DURHAM REGION
132 Church Street Rowmanriilc Ontario LK 1T5 'rel • [905] 623-6814 Fax• (905) 623-0221
George Acorn April 20th, 2018
Municipality of Clarington
Community Services Department
Re: Courtice Youth Centre Proposal
Addendum
Thank -you very much for meeting with us to discuss the space offered at the South Courtice Arena
for the youth centre. We appreciate that you are aware that the space is not ideally located within
the building but are willing to work with us and invest in the space available to make it as visible
as possible for the youth as well as ensure it has the amenities to function well for the staff and
youth. The fact that you are able to increase the size of the space committed to a youth centre also
demonstrates your commitment to the success of the centre. We are certainly prepared to move
ahead with the proposed plans and timelines previously submitted.
We request that we be consulted prior to any renovation of the space to ensure that our priorities
concerning safety, supervision, programming and equipment are taken into consideration during
that process.
Also, we request opportunity for a formal review of the youth centre at year end to identify and
discuss the strengths and challenges of the model implemented. We would like to reiterate that
past the six-month period, into a new budget year, we will need to look at how the overall budgets
and lines of the youth centre locations can complement the staffing model and programming for
the combined sites.
As per request, we worked out that the additional hours for Saturday programming for the
operational portion of the proposed time period would cost an additional $2500 in wages and
Mandatory Employment Related Costs.
Should you have any further questions, please do not hesitate to contact us.
Sincerely,
Dianna Eastwood
Executive Director
Registered Charity 107542615 RR 0001
143
Attachment 3 to CSD -006-18
6 months DRAFT budget Courtice Youth Centre
Courtice Notes
REVENUE
Mun of Clarington 50,000
Uw
Fundraising
donations for Cmas dinner
service club donations
TOTAL 50,000
EXPENSES
Co-ord Salary
12,255 .5 co-ord
Part time
10,330 24hrs/wk
Relief
8,520 17 wks x 20 hrs/wk
CPP/EI
2,490
JHSO
2,710
Administration
4,518 10%
insurance
400
Office Supplies
250
Mileage
200
Telephone
Staff Training
400
repairs and maintenance
200
Cmas dinner
500
Fundraising
Client assistance
100
Food
250
Program Supplies/equipment
6,877
Additional Saturdays staffing
4,604 17 wks x 6 hrs/wk
CPP/EI
370
TOTAL EXPENSES
54,974
144
Clarftwn
Community Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 7, 2018
Report Number: CSD -007-18 Resolution:
File Number: By-law Number:
Report Subject: 2018 Community Event Sponsorship Requests — Spri
Recommendations:
1. That Report CSD -007-18 be received;
2. That Council consider all submitted sponsorship requests;
Intake
3. That the 2018 Community Event Sponsorship Program be closed following Council's
consideration of these requests; and
4. That all interested parties listed in Report CSD -007-18 and any delegations be advised
of Council's decision by the Department.
145
Municipality of Clarington
Report CSD -007-18
Report Overview
Page 2
The purpose of this report is to provide Council with a summary of the 2018 Community
Event Sponsorship — Spring Intake applicants in order to make decisions about awarding
funding.
1. Background
1.1 Council recognizes and supports events in our community through the Community
Event Sponsorship Program.
1.2 The Program provides financial assistance to community organizations or groups of
residents offering event based activities; one-off occurrences that are planned in order
to promote, to raise awareness or provide an opportunity for community gathering.
Twice annually, Council awards funds through an application process to a maximum of
$2,000 per request. The applications presented in this report were accepted through
the Spring Intake for events occurring July 1 to December 31, 2018 inclusive.
1.3 The Community Event Sponsorship Program outlines the eligibility for the program.
Applications have been reviewed to ensure they meet the funding criteria.
1.4 The budget for the 2018 Community Event Sponsorship Program is $35,000. At the
first intake and through two subsequent requests, $15,820 was awarded for events
occurring in the first half of 2018. For this second intake, $19,180 remains available for
allocation at this time.
1.5 A total of 19 sponsorship applications requesting $32,250 have been received for
review and consideration.
2. Application Process
2.1 All applications have been recorded in the 2018 Master List of Sponsorship Applicants
(Attachment 1), providing Council with an overview of the requested funding. This
application period covers events occurring July 1 to December 31, 2018.
2.2 Each application is also presented on a summary sheet (Attachment 2) numbered from
S11-18 to S29-18. The summaries provide an overview of the events requesting
sponsorship, the recognition opportunities to be received through sponsorship, a three
year history of sponsorship and a financial summary of the event to assist Council in
their decision making.
3. Additional Information
3.1 An application was received from Newcastle's Art Show Inc. (operating as A Gift of Art)
for their annual Newcastle's Artist and Artisans Show. This organization had previously
been awarded funding through the Community Event Sponsorship Program for a 2018
Municipality of Clarington Page 3
Report CSD -007-18
Easter Scavenger Hunt event held in conjunction with the Newcastle Business
Improvement Area.
3.2 The Community Event Sponsorship Program limits applicants to one successful
application per calendar year. Based on this criteria and the previous sponsorship
received, staff have deemed the Newcastle's Art Show Inc.'s application for this intake
to be ineligible through the Community Event Sponsorship Program.
4. Concurrence
4.1 Not Applicable
5. Conclusion
5.1 The Community Event Sponsorship Program is intended to provide an opportunity for
Council to assist groups and organizations in offering special events that benefit the
residents of Clarington. Such activities and events serve to bring community members
together, connect our neighbours and foster pride in Clarington.
6. Strategic Plan Application
6.1 The recommendations contained in this report conform to the Strategic Plan_
Submitted by:
Joseph P. Caruana,
Director of Community Services
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Erica Mittag, Community Development Coordinator, 905-623-3379 ext. 2563 or
emittag@clarington.net
Attachment 1: 2018 Master List of Sponsorship Applicants
Attachment 2: Community Event Sponsorship Requests
List of interested parties to be notified of Council's decision is on file in the Community
Services Department.
147
2018 Master List of Sponsorship Applicants
Attachment 1 to CSD -007-18
Appl. #
Applicant
Event Name
Contact Name
2017 Receipt
2018 Request
Comments
2018
Running Balance
Sponsorship
$19,180.00
S11-18
Hampton United Church
Clemy Classic 9 Hole Golf Tournament
Barb Pokorski
$500.00
$750.00
S12-18
Concerts in the Park
Concerts in the Park (Bowmanville)
Brian Purdy
$2,000.00
$2,000.00
S13-18
Donna Robertson
Swing Easy - Alzheimer's Support
Donna Robertson
New applicant
$2,000.00
S14-18
Orono Town Hall Board
Breakfast with Santa
Susan Smith
Did not apply
$2,000.00
S15-18
Kendal Community Centre
Clarington Honey Festival
Jackie Moore
$1,000.00
$2,000.00
Received sponsorship in 2017for
Kendal Family Event.
S16-18
Bowmanville Hospital
A Mid -Summer Night's Dream Gala
Andrea Russell
$2,000.00
$2,000.00
Received sponsorship in 2017
Foundation
for Fire & Ice Gala.
S17-18
Centre Multiculturel
It
Durham Festival African Tam Tam
Jean-Claude Mbuyi
New applicant
$2,000.00
Francophone Durham
S18-18
Newcastle Village Concerts
Newcastle Village Concerts
Lorraine Forget
$750.00
$750.00
S19-18
Clarington Minor Football
Clarington Knights Annual Cancer
Sara Chatterton
New applicant
$2,000.00
Association
Awareness Day
S20-18
Grandview Children's
Pure Imagination Gala
Bobbi Penney
$2,000.00
$2,000.00
Foundation
2018 Master List of Sponsorship Applicants
Attachment 1 to CSD -007-18
Appl. #
Applicant
Event Name
Contact Name
2017 Receipt
2018 Request
Comments
2018
Running Balance
Sponsorship
S21-18
Tyrone Community Centre
Breakfast with Santa
Steve Hutchinson
$450.00
$500.00
S22-18
Bark in the Park Durham
Bark in the Park Durham 2018
Sandra Howlett
$500.00
$2,000.00
S23-18
Driftwood Theatre Group
The Bard's Bus Tour: Rosalynde (or As
Lee Bolton
$1,000.00
$2,000.00
You Like It)
S24-18
Bethesda House
5th Annual Clarington Community
Jaki McKinnon
$500.00
$750.00
Christmas Party
Received sponsorship for a
S25-18
Newcastle's Art Show Inc.
Annual Newcastle Artist and Artisans
Ann-marie Harley
$1,000.00
$2,000.00
2018 event; has been
Show
determined ineligible by staff
for this intake.
S26-18
Newcastle BIA
Newcastle Santa Claus Parade
Karen Bastas
$2,000.00
$2,000.00
Received sponsorship in 2017
for Canada 150 celebration.
S27-18
Orono Agricultural Society
2018 Orono Fair
Shelby Dillon
$2,000.00
$2,000.00
S28-18
Newtonville Music Night in
Music Night in the Park
Betty Stapleton
$750.00
$2,000.00
the Park
S29-18
Newtonville Community Hall
Hallowe'en Community Bash
Debbie Dunham
$500.00
$1,500.00
J
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Hampton United Church
Application #: S11-18
Date Received: February 19, 2018
Contact Name: Barb Pokorski
Event Information
Event Name:
2018 Request
$500.00 $500.00
Clemy Classic 9 Hole Golf Tournament
Event Date:
September 28, 2018
Event Location:
Stone Henge Golf Course/Hampton United Church
Anticipated Attendance:
85-100
Admission Cost:
$80.00 per golfer
Sponsorship Benefits
• Sponsors are recognized on signage at the event
• Posters showing sponsors are circulated, posted and
given to golfers and guests
Description of the event that the sponsorship will be used for:
Clemy Classic 9 Hole Golf Tournament is a charity tournament to support the Restoration Fund of
Hampton United Church. It generates community spirit and involvement.
Event Financial Summary:
2018
Revenue $ 12,220.00
Expenses $ 4,150.00
Net $ 8,070.00
Organization Funding History
2016 Received 2017 Received
2018 Request
$500.00 $500.00
$750.00
Clemy Classic 9 Hole Golf Tournament
150
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Concerts in the Park
Application #: S12-18
Date Received: March 5, 2018
Contact Name: Brian Purdy
Event Information
Event Name:
2017 Received
2018 Request
Concerts in the Park (Bowmanville)
Event Date:
$2,000.00
Concerts in the Park (Bowmanville)
Thursday evenings, summer 2018
Event Location:
Rotary Park Bowmanville
Anticipated Attendance:
300-800
Admission Cost:
No charge
Sponsorship Benefits
• Sponsor logo displayed on promotional poster
• Logo displayed at event
Description of the event that the sponsorship will be used for:
Concerts in the Park (Bowmanville) offers free musical entertainment throughout the summer.
Event Financial Summary:
2018
Revenue $ 11,500.00
Expenses $ 13,500.00
Net $ 2,000.00)
Organization Funding History
2016 Received
2017 Received
2018 Request
$2,500.00
$2,000.00
$2,000.00
Concerts in the Park (Bowmanville)
151
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Donna Robertson
Application #: S13-18
Date Received: March 11, 2018
Contact Name: Donna Robertson
Event Information
Event Name:
2018
Revenue $
Swing Easy — Alzheimer's Support
Event Date:
1,250.00
Net $
September 27, 2018
Event Location:
Newcastle Community Hall
Anticipated Attendance:
200
Admission Cost:
$15.00 per person
Sponsorship Benefits
• Sponsors are recognized on event social media
• Opportunity for sponsor booth at the event
Description of the event that the sponsorship will be used for:
Swing Easy is an evening to support Alzheimer's Association of Durham. Clarington Swing Easy Band
will be providing musical entertainment for dancing. Local support services will also be on hand to
provide information about seniors services available in Clarington.
Event Financial Summary:
Organization Funding History
2016 Received 1 2017 Received
2018
Revenue $
1,650.00
Expenses $
1,250.00
Net $
400.00
Organization Funding History
2016 Received 1 2017 Received
2018 Request
New Applicant in 2018
$2,000.00
Swing Easy —Alzheimer's
Support Event
152
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Orono Town Hall Board
Application #: S14-18
Date Received: March 15, 2018
Contact Name: Susan Smith
Event Information
Event Name:
2018
Revenue $
Breakfast with Santa
Event Date:
1,700.00
Net $
December 1, 2018
Event Location:
Orono Town Hall
Anticipated Attendance:
150-300
Admission Cost:
$3.00 Child
$6.00 Adult
Sponsorship Benefits
• Sponsors are recognized on event signage and
promotional materials
Description of the event that the sponsorship will be used for:
Breakfast with Santa is an opportunity to bring the Orono community together and celebrate. Breakfast
(pancakes, sausage, coffee, tea and juice) is served and Santa visits with the children and provides a
gift to those who wish for one.
Event Financial Summary:
Organization Funding History
2016 Received 1 2017 Received
2018
Revenue $
1,245.00
Expenses $
1,700.00
Net $
455.00
Organization Funding History
2016 Received 1 2017 Received
2018 Request
Did Not Apply
$2,000.00
Breakfast with Santa
153
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Kendal Community Centre
Application #: S15-18
Date Received: March 19, 2018
Contact Name: Jackie Moore
Event Information
Event Name:
2017 Received 2018 Request
New Applicant in 2017
Clarington Honey Festival
Event Date:
August 18, 2018
Event Location:
Kendal Community Centre
Anticipated Attendance:
2,000
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are recognized on event flyers
• Logo displayed on event website and social media
• Logo included in event related emails
Description of the event that the sponsorship will be used for:
The Clarington Honey Festival is a one day celebration of the honey bee, the honey harvest and the
essential service that pollinating insects provide for local agriculture. Demonstrations provided by
horticultural ists, gardeners and local beekeepers in conjunction with the Durham Beekeepers'
Association will inform the public about bee basics such as community, health and of course how they
make honey.
Event Financial Summary:
2018
Revenue $ 14,500.00
Expenses $ 10,365.00
Net $ 4,135.00
Organization Funding History
2016 Received
2017 Received 2018 Request
New Applicant in 2017
$1,000.00 $2,000.00
Kendal Family Event Clarington Honey Festival
154
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Bowmanville Hospital Foundation
Application #: S16-18
Date Received: March 19, 2018
Contact Name: Andrea Russell
Event Information
Event Name:
2017 Received 2018 Request
$2,000.00
A Mid -Summer Night's Dream Gala
Event Date:
Fire & Ice Gala A Mid -Summer's Night's Dream
Gala
September 28, 2018
Event Location:
Ajax Convention Centre
Anticipated Attendance:
450+
Admission Cost:
$350.00 per person
Sponsorship Benefits
• Sponsor logo included in video presentation at event
• Logo displayed in event catalogue
• Logo displayed on signage at event
Description of the event that the sponsorship will be used for:
A Mid -Summer Night's Dream Gala brings together business and community leaders for an evening of
relationship building, live and silent auctions, fine dining and dancing, all the while demonstrating a
public show of support for the Bowmanville Hospital Foundation and Bowmanville Hospital. The
fundraising efforts will support the Hospital's recently announced redevelopment and expansion.
Event Financial Summary:
2018
Revenue $ 384,200.00
Expenses $ 103,400.00
Net $ 280,800.00
Organization Funding History
2016 Received
2017 Received 2018 Request
$2,000.00
$2,000.00 $2,000.00
Tee Off Fore Health, 1s' Annual
Fashion Show and Harvest Ball
Fire & Ice Gala A Mid -Summer's Night's Dream
Gala
155
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Centre Multiculturel Francophone de Durham
Application #: S17-18
Date Received: March 21, 2018
Contact Name: Jean-Claude Mbuyi
Event Information
Event Name:
2018 Request
New applicant in 2018
Durham Festival African Tam Tam
Event Date:
August 4 to 5, 2018
Event Location:
Memorial Park Oshawa
Anticipated Attendance:
500
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors will be recognized on flyers and banners
• Logo included in social media posts and website
• Sponsors recognized in newspaper and other advertising
opportunities
Description of the event that the sponsorship will be used for:
Centre Mulitculturel Francophone de Durham is a member of the Community Partners in Diversity
Working Group. As a result of connections made through this group, the board decided to expand this
year's African Tam Tam festival to the whole community of Durham in an effort to provide the
opportunity to showcase African culture through live performances, dance, fashion shows, local
vendors, food, and various forms of entertainment for all ages.
Event Financial Summary:
2018
Revenue $ 57,000.00
Expenses $ 57,000.00
Net $ 0.00
Organization Funding History
2016 Received 2017 Received
2018 Request
New applicant in 2018
$2,000.00
Durham Festival
African Tam Tam
156
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle Village Concerts
Application #: S18-18
Date Received: March 21, 2018
Contact Name: Lorraine Forget
Event Information
Event Name:
2018
Revenue $
Newcastle Village Concerts
Event Date:
6,350.00
Net $
June 19 through to August 28, 2018
Event Location:
Newcastle Village Parkette
Anticipated Attendance:
200+
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are listed in posters, flyers
• Verbal recognition at each concert
Description of the event that the sponsorship will be used for:
Newcastle Village Concerts offer free outdoor musical summer concerts for the enjoyment of Clarington
residents.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue $
6,700.00
Expenses $
6,350.00
Net $
350.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$750.00 Grant
$750.00
$750.00
Newcastle Village Concerts
157
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Clarington Minor Football Association
Application #: S19-18
Date Received: March 22, 2018
Contact Name: Sara Chatterton
Event Information
Event Name:
2018 Request
New applicant in 2018
Clarington Knights Annual Cancer Awareness Day
Event Date:
July 10, 2018
Event Location:
Bowmanville Indoor Soccer (Football Field)
Anticipated Attendance:
250
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are recognized on event website and social
media accounts
• Logo on event signage
• Name and logo recognition in event advertisements
Description of the event that the sponsorship will be used for:
For the past three years, the Clarington Minor Football Association has held an event for members of
the community to come together, enjoy watching football games and raise awareness of all forms of
cancer. The event includes a bake sale, raffle and silent auction, all proceeds are donated to Help from
Hol. Businesses from the community are invited to set up interactive booths. There is also a barbecue
on site provided by the Association volunteers.
Event Financial Summary:
2018
Revenue $ 3,500.00
Expenses $ 4,750.00
Net ($ 1,250.00)
Organization Funding History
2016 Received 2017 Received
2018 Request
New applicant in 2018
$2,000.00
Clarington Knights Annual
Cancer Awareness Day
158
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Grandview Children's Foundation
Application #: S20-18
Date Received: March 27, 2018
Contact Name: Bobbi Penney
Event Information
Event Name:
2017 Received
2018 Request
Pure Imagination Gala in Support of Grandview Kids
Event Date:
$2,000.00
Pure Imagination Gala
November 9, 2018
Event Location:
Deer Creek Golf and Banquet Facility
Anticipated Attendance:
250
Admission Cost:
$175.00 per person
Sponsorship Benefits
• Sponsors receive two tickets to the gala
• Signage at the event
• Logo included in all promotional material including
newsletter, website, gala materials and social media
Description of the event that the sponsorship will be used for:
Grandview Children's Foundation Pure Imagination Gala is a night of incredible entertainment, marche
style dining and fun, all in support of the programs and services at Grandview Children's Centre.
Guests have the opportunity to learn more about Grandview, bid on incredible auction items, mingle and
dance the night away as they are entertained by vocalists, a DJ and a variety of other entertainers.
Event Financial Summary:
2018
Revenue $ 86,000.00
Expenses $ 36,000.00
Net $ 50,000.00
Organization Funding History
2016 Received
2017 Received
2018 Request
New applicant in 2017
$2,000.00
$2,000.00
Pure Imagination Gala
159
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Tyrone Community Centre
Application #: S21-18
Date Received: March 28, 2018
Contact Name: Steve Hutchinson
Event Information
Event Name:
2018
Revenue $
Breakfast with Santa
Event Date:
505.00
Net ($
December 8, 2018
Event Location:
Tyrone Community Centre
Anticipated Attendance:
100-150
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors will be recognized on event promotional
material
• Logo recognition on event website and social media
Description of the event that the sponsorship will be used for:
Tyrone Community Centre is offering a Breakfast with Santa event which provides food, games, crafts
and music for all members of the community complete with a visit from Santa. Donations of non-
perishable food items are accepted for the Clarington East Food Bank.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue $
500.00
Expenses $
505.00
Net ($
5.00)
Organization Funding History
2016 Received
2017 Received
2018 Request
$2,000.00
$450.00
$500.00
40th Anniversary Celebration
Breakfast with Santa
• 11
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Bark in the Park Durham
Application #: S22-18
Date Received: March 27, 2018
Contact Name: Sandra Howlett
Event Information
Event Name:
2017 Received
2018 Request
Bark in the Park Durham 2018
Event Date:
$2,000.00
Bark in the Park
August 26, 2018
Event Location:
Orono Fairgrounds
Anticipated Attendance:
5000+
Admission Cost:
$5.00 per person
Sponsorship Benefits
• Sponsors are included on event website and social media
postings leading up to the event
• Logo included on signage at event
• Verbal recognition at event
Description of the event that the sponsorship will be used for:
Bark in the Park is a two day community festival celebrating pets and the people who love them.
Providing support and awareness for local animal rescue groups and promoting local businesses and
organizations. Proceeds will support Biggie and Frank's pet food bank.
Event Financial Summary:
2018
Revenue $ 32,700.00
Expenses $ 22,119.00
Net $ 10,581.00
Organization Funding History
2016 Received
2017 Received
2018 Request
New applicant in 2017
$500.00
$2,000.00
Bark in the Park
161
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Driftwood Theatre Group
Application #: S23-18
Date Received: March 28, 2018
Contact Name: Lee Bolton
Event Information
Event Name:
2018
Revenue $
The Bard's Bus Tour: Rosalynde (or As You Like It)
Event Date:
6,150.00
Net $
July 15, 2018
Event Location:
Visual Arts Centre of Clarington
Anticipated Attendance:
200
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors receive four reserved seats to the production of
July 15
• Recognition as an advertisement in the Theatre's summer
program (distribution of 5,000 members)
• Social media recognition
• Verbal recognition at event
Description of the event that the sponsorship will be used for:
Driftwood Theatre Group will present William Shakespeare's "Rosalynde" at the Visual Arts Centre of
Clarington with accompanying outreach programming for Clarington residents at the VAC and through
Ontario Power Generation's Tuesdays on the Trail program.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue $
6,150.00
Expenses $
6,150.00
Net $
0.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$1,500.00 (Grant)
$1,000.00
$2,000.00
Bard's Bus Tour
162
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Bethesda House
Application #: S24-18
Date Received: March 27, 2018
Contact Name: Jaki McKinnon
Event Information
Event Name:
2018
Revenue $
5th Annual Clarington Community Christmas Party
Event Date:
750.00
Net $
November 25, 2018
Event Location:
Beech Centre
Anticipated Attendance:
500
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are included in all event promotional materials
including posters, print materials, social media
• Recognition on signage at the event
Description of the event that the sponsorship will be used for:
The 5th Annual Clarington Community Christmas Party is a free, multi -generational indoor event which
brings together residents of Clarington to enjoy a non-sectarian celebration of the holiday season.
Participating host agencies and organizations coordinate the event, providing games, crafts, story-
telling, caroling, cookie decorating, refreshments, photos with Santa and more.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue $
0.00
Expenses $
750.00
Net $
750.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$500.00
$500.00
$750.00
Clarington Community Christmas Party
163
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle's Art Show Inc.
Application #: S25-18
Date Received: March 29, 2018
Contact Name: Ann-marie Harley
Event Information
Event Name:
2017 Received
2018 Request
Annual Newcastle Artist and Artisans Show
Event Date:
$2,000.00
Annual Newcastle Artist and Artisans Show
July 7 to 8, 2018
Event Location:
Newcastle Memorial Arena
Anticipated Attendance:
3,000-5,000
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are included in all event promotional materials
including posters, print materials, social media
• Verbal recognition at event
Description of the event that the sponsorship will be used for:
Newcastle's Art Show is a free two day event open to the public showcasing 60-100 arts and artisan
vendors. There is musical entertainment throughout the show. Demonstrations of various art media are
ongoing.
Event Financial Summary:
2018
Revenue $ 20,800.00
Expenses $ 20,720.00
Net $ 80.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$2,500.00 (Grant)
$1,000.00
$2,000.00
Annual Newcastle Artist and Artisans Show
Note: Newcastle's Art Show Inc. received $800.00 in funding through the sponsorship program in
2018 for an Easter Scavenger Hunt event held in conjunction with the Newcastle Business
Improvement Area. As such, this current application has been deemed as ineligible by staff.
164
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle BIA
Application #: S26-18
Date Received: March 29, 2018
Contact Name: Karen Bastas
Event Information
Event Name:
2018 Request
$2,000.00 $2,000.00
Newcastle Santa Claus Parade
Event Date:
Newcastle Santa Claus Parade
November 18, 2018
Event Location:
Downtown Newcastle
Anticipated Attendance:
8,000
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are recognized on event website
• Recognition in event program
• Newspaper (including Village Voice) advertising
Description of the event that the sponsorship will be used for:
An annual Santa Parade that takes place every November in downtown Newcastle. The event attracts
over 8,000 spectators and includes a fireworks show.
Event Financial Summary:
2018
Revenue $ 14,500.00
Expenses $ 22,200.00
Net ($ 7,700.00)
Organization Funding History
2016 Received 2017 Received
2018 Request
$2,000.00 $2,000.00
$2,000.00
Newcastle Santa Claus Parade Canada Day / Canada 150
Celebration
Newcastle Santa Claus Parade
165
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Orono Agricultural Society
Application #: S27-18
Date Received: March 30, 2018
Contact Name: Shelby Dillon
Event Information
Event Name:
2018
Revenue
2018 Orono Fair
Event Date:
$ 264,175.00
Net
September 6 to 9, 2018
Event Location:
Orono Fairgrounds
Anticipated Attendance:
55,000
Admission Cost:
$12.00 adult/day
Kids under 13 with an adult are free
Sponsorship Benefits
• Logo displayed at the event
• Logo displayed on event website
• Four passes to the event
Description of the event that the sponsorship will be used for:
Orono Fair is one of the oldest running fairs in Ontario and is one of the largest tourist events in Durham
Region. The fair has been hosted by the Orono Agricultural Society since 1852. The fair annually
features exquisite displays and competitions involving paintings, photographs, agriculture (fruits,
vegetables and crops), livestock (sheep, cattle, poultry and rabbits), flowers, knitting, woodworking,
sewing, crafts, school displays, culinary creations and many other artistic works. As well as one of the
largest midways throughout the area.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue
$ 303,550.00
Expenses
$ 264,175.00
Net
$ 39,375.00
Organization Funding History
2016 Received
2017 Received 2018 Request
$2,000.00
$2,000.00 $2,000.00
Orono Fair
166
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newtonville Music Night in the Park
Application #: S28-18
Date Received: March 31, 2018
Contact Name: Betty Stapleton
Event Information
Event Name:
2018
Revenue $
Music Night in the Park
Event Date:
3,605.00
Net $
June 24 through to September 2, 2018
Event Location:
Ina Brown Parkette
Anticipated Attendance:
50-150
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are recognized on social media accounts and
website
• Recognition on event flyers
Description of the event that the sponsorship will be used for:
Newtonville Music Night in the Park offers local entertainment for the community at no cost.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue $
3,950.00
Expenses $
3,605.00
Net $
345.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$1,000.00 (Grant)
$750.00
$2,000.00
Music Night in the Park (Newtonville)
167
Attachment 2 to CSD -007-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newtonville Community Hall
Application #: S29-18
Date Received: April 1, 2018
Contact Name: Debbie Dunham
Event Information
Event Name:
2017 Received
2018 Request
Hallowe'en Community Bash
Event Date:
$1,500.00
Newtonville Community BBQ
October 28, 2018
Event Location:
Newtonville Community Hall and Ina Brown Park
Anticipated Attendance:
50-75
Admission Cost:
No charge
Sponsorship Benefits
• Sponsors are recognized on website and social media
• Recognition on signage at event
Description of the event that the sponsorship will be used for:
The Newtonville Community Hall is offering a Hallowe'en Community Event which is open to families in
the community at no charge. Activities may include a movie, crafts, children's parade, magician and
food.
Event Financial Summary:
2018
Revenue $ 0.00
Expenses $ 1,500.00
Net $ 1,500.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$1,650.00
$500.00
$1,500.00
Newtonville Community BBQ
Hallowe'en Community Event
Clarington
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 7, 2018
Report Number: CLD -013-18 Resolution:
File Number: By-law Number:
Report Subject: Appointments to the Clarington Municipal Election Compliance Audit
Committee
Recommendations:
1. That Report CLD -013-18 be received;
2. That three applicants be appointed to the Clarington Compliance Audit Committee in
accordance with section 88.37(1) of the Municipal Elections Act, 1996, for a term ending
November 30, 2022; and
3. That all interested parties listed in Report CLD -013-18 and any delegations be advised
of Council's decision.
169
Municipality of Clarington
Report CLD -013-18
Report Overview
This Report is intended to provide background information regarding the Clarington
Municipal Election Compliance Audit Committee appointments to the Committee in
accordance with the Municipal Elections Act, 1996.
1. Background
1.1 The Municipal Elections Act, 1996, as amended, (the MEA) requires that every
municipality appoint a compliance audit committee prior to October 1, 2018.
Page 2
1.2 The Committee has the full authority provided by Sections 88.33 to 88.37 of the MEA to
address applications requesting an audit of a candidate's or third party advertiser's
election campaign finances and to consider reports from the Clerk citing apparent
instances of over -contribution to municipal campaigns. As per the MEA, this authority
includes but is not limited to the following:
• review applications for a compliance audit and grant or reject audit requests
within 30 days of receipt
• where an audit is granted, appoint an auditor and review the audit report
• following the audit, decide whether legal proceedings shall be commenced
• within 30 days after receiving report(s) from the Clerk under Sections 88.34 and
88.36 (dealing with apparent campaign contributions in excess of permitted
limits), the compliance audit committee shall meet to consider the report(s) and
decide whether to commence a legal proceeding against a contributor for an
apparent contravention, if applicable.
1.2 At the Council meeting held on March 19, 2018, Council adopted the following resolution
contained in Report CLD -009-18:
That Report CLD -009-18 be received;
That the members of the 2014-2018 Municipality of Clarington's Compliance Audit
Committee be thanked;
That the draft By-law attached to Report CLD -009-18, as Attachment 1, to update
the Terms of Reference for the Municipality of Clarington's Compliance Audit
Committee, be approved;
That the Municipality of Clarington's Compliance Audit Committee Rules of
Procedure be received for information; and
That Staff be directed to initiate recruitment for the appointment of the three
members of the 2018-2022 Municipality of Clarington's Compliance Audit
Committee.
1.3 The Committee's Terms of Reference, as approved with the passage of
By-law 2018-024 is included as Attachment 1, of this report, for information purposes.
170
Municipality of Clarington
Resort CLD -013-18 Paae 3
2. Recruitment of Compliance Audit Committee Members
2.1 The Terms of Reference indicate that the composition of the Committee shall consist of
three members, appointed by Council.
2.2 Staff advertised for Clarington's Municipal Election Compliance Audit Committee by
advertising in the local paper, and on the Municipal Website detailing the selection
criteria, with a deadline of 12:00 p.m. on Friday, April 20, 2018. Additionally, staff
contacted the Institution of Chartered Accountants of Ontario; the Law Society of Upper
Canada; Durham Regional Police Services; and UOIT.
2.3 In response to the advertisements placed in the local newspapers and on the Municipal
Website, the following applications were received.
■ Ryan Frost
■ Paul Jones'
■ Jeff Mitchell
■ Thomas Powell
■ Howard Smith'
■ JoAnne Swaine
■ Alan Tibbles
NOTE': Paul Jones and Howard Smith are currently appointed to the Clarington
Municipal Election Compliance Audit Committee.
2.4 The applications have been circulated under separate cover (Attachment 2) as they
contain personal information.
2.5 The following selection criteria are recommended:
a) Demonstrated knowledge and understanding of municipal election campaign
financing rules;
b) Experience in accounting and audit, law, law enforcement and academics from
related fields;
c) Proven analytical and decision- making skills;
d) Experience working on committees, task forces or similar settings;
e) Demonstrated knowledge of quasi-judicial proceedings;
f) Availability and willingness to attend meetings; and
g) Excellent oral and written communication skills.
3. Concurrence
Not Applicable
171
Municipality of Clarington
Report CLD -013-18 Page 4
4. Conclusion
4.1 In order to fulfill the requirements of the Terms of Reference of the Clarington Municipal
Election Compliance Audit Committee, it is recommended that three of the following be
appointed to the Clarington Municipal Election Compliance Audit Committee for a term
ending November 30, 2022.
■ Ryan Frost
■ Paul Jones
■ Jeff Mitchell
■ Thomas Powell
■ Howard Smith
■ JoAnne Swaine
■ Alan Tibbles
5. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by:
C. Anne Greentree, B.A., CMO, Andrew C. Allison, B. Comm, LL.B
Municipal Clerk CAO
Staff Contact: Samantha Gray, Committee Coordinator, 905-623-3379 ext.2106 or
sgray@clarington.net
Attachments:
Attachment 1 — Compliance Audit Committee Terms of Reference
Attachment 2 — Confidential Applications (Distributed Separately)
The following is a list of the interested parties to be notified of Council's decision:
■ Ryan Frost
■ Paul Jones
■ Jeff Mitchell
■ Thomas Powell
■ Howard Smith
■ JoAnne Swaine
■ Alan Tibbles
172
Attachment 1 to By-law 2018-024
Attachment 1 to Report CLD -013-18
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Municipality of Clarington
Municipal Election
Compliance Audit Committee
Terms of Reference
Legislative Requirement
Section 88.37 of the Municipal Elections Act, 1996, (the Act) as amended requires
Council to establish a compliance audit committee before October 1 of an election year,
for the purposes of the Act.
2 Mandate
The powers and functions of the Committee are set out in the MEA, as follows:
Review any applications of a compliance audit of any candidate who
ran for election to the Municipality of Clarington Council, if the
application was received in accordance with the legislative
requirement, even if the candidate has not filed a financial statement
under section 88.25 of the MEA.
2. Review any applications of a compliance audit of a Registered Third
party for an election in the Municipality of Clarington.
3. Within 30 days of receipt of an application requesting a compliance
audit, the Committee shall consider the compliance audit application
and decide whether it should be granted or rejected.
4. If the application is granted, the Committee shall appoint an auditor
licensed under the Public Accounting Act, 2004, or other prescribed
person, to conduct a compliance audit of the candidate's/Registered
Third Party's election campaign finances.
5. The Committee will review the auditor's report within 30 days and may,
if the report concludes that the candidate/registered third party appears
to have contravened a provision of the Act relating to election
campaign finances, commence a legal proceeding against the
candidate for the apparent contravention.
6. Review any Clerk's Report of Over Contribution under Sections 88.34
or 88.36 to decide whether to commence a legal proceeding against a
contributor for an apparent contravention.
Municipal Election Compliance Audit Committee TOR Page 1 of 4
173
Attachment 1 to By-law 2018-024
3 Term
The Committee shall be established before October 1 of an election year. The Term of
Office for the Committee is the same as the Term of Office of Council (December 1 of a
regular election year to November 30, of the next regular election year), and shall
therefore service in the instance of any by-election that may take place during that time.
4 Composition
The Committee shall consist of three (3) members appointed by Council.
The following persons are not eligible for appointment to the Committee:
• Employees or officers of the Municipality of Clarington
• Members of Council
• Any candidates in the election for which the Committee is established
• Any persons who are registered third parties in the Municipality of Clarington in
the election for which the Committee is established.
Should an appointed Member accept employment with the Municipality or register as a
candidate/third party with the Municipality, their appointment will be terminated.
All Committee Members must agree in writing that they will not work/volunteer for any
candidate/registered third party, provide advice to, prepare or audit the election financial
statements of any candidate for office/registered third party on the Municipality of
Clarington's Council or become a candidate/registered third party in the 2018 Municipal
Elections and any by-elections during Council's term.
5 Chair
At the first meeting of the Committee, the Municipal Clerk shall call the meeting to order
and the first order of business shall be the selection of the Chair. The Committee shall
select a Chair from among its membership.
6 Proposed Meeting Schedule
The Committee shall meet as needed with meetings to be scheduled by the Municipal
Clerk, in consultation with the Chair, when a compliance audit application is received.
7 Staffing and Functional Relationship
Where the Committee needs to provide advice or information to Council, it shall do so
through the General Government Committee.
The Municipal Clerk, or designate, will be the main point of contact for members of the
Committee, will act as the main contact between the Committee and Council, and will
report on Committee activity as required to the appropriate individuals, Council and the
public.
Municipal Election Compliance Audit Committee TOR Page 2 of 4
174
Attachment 1 to By-law 2018-024
Notwithstanding these relationships, the Committee has full authority to render
decisions properly within its mandate independently and without requirement for Council
approval.
Staff from the Municipal Clerk's Department shall provide administrative support to the
Committee.
8 Meetings
Meetings of the Committee shall be open to the public, but the committee may
deliberate in private. The Clarington website will be used to communicate the meeting
notices, agendas, and minutes. Reasonable notice for meetings, as determined by the
Municipal Clerk, will be given.
Committee meetings shall generally be held in the Clarington Municipal Administrative
Centre, although meetings may occasionally be held elsewhere in the Municipality of
Clarington if deemed necessary or appropriate by the Chair, and at the agreement of
the Committee members.
Meetings shall generally be held during the regular business hours of the Municipality of
Clarington.
9 Costs and Remuneration
The Municipality of Clarington is responsible for all costs in relation to the Committee's
operation and activities.
Remuneration to appointed members will be as follows:
• $400/member — Retainer fee (includes compensation for review of any
background materials)
• $350— for each committee meeting; plus mileage
• $200 — for attendance at training
Municipal Election Compliance Audit Committee TOR Page 3 of 4
175
Attachment 1 to By-law 2018-024
10 Membership Selection
The recruitment process shall include an advertisement in the local paper, and on the
municipal website detailing the selection criteria. Additionally, staff will contact the
Institution of Chartered Accountants of Ontario, the Law Society of Upper Canada,
Durham Regional Police Services, and UOIT.
All applicants will be required to complete an application form outlining their
qualifications and experience.
All applications will be forwarded to Council for consideration and appointment.
10.1 Selection Criteria
The following criteria will be considered when appointing members:
• Demonstrated knowledge and understanding of municipal election campaign
financing rules;
• Proven analytical and decision-making skills;
• Experience working on committees, task forces or similar settings;
• Experience in accounting and audit, law, law enforcement and academics from
related fields;
• Demonstrated knowledge of quasi-judicial proceedings;
• Availability and willingness to attend meetings; and
• Excellent oral and written communication skills.
11 Conflict Of Interest
Members of the Committee must abide by the Municipal Conflict of Interest Act.
Members shall not use their status on the Committee for personal or political gain.
Committee members shall have regard for the Corporate Policy addressing the use of
corporate resources during an election year.
12 Completion Criteria
The mandate of the Clarington Municipal Election Compliance Audit Committee will be
considered complete at the end of each four-year term of Council, at which time, a
successor committee shall be appointed.
Municipal Election Compliance Audit Committee TOR Page 4 of 4
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Clarftwn
Clerk's
Report
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Report To: General Government Committee
Date of Meeting: May 7, 2018
Report Number: CLD -014-18 Resolution:
File Number: By-law Number:
Report Subject: Appointment to the Agricultural Advisory Committee
Recommendations:
1. That Report CLD -014-18 be received;
2. That the resignation of Elgin Greenham be received, with regret, and that he be thanked
for his contribution to the Agricultural Advisory Committee;
3. That the vote be conducted to appoint one citizen representatives for a term ending
December 31, 2020 or until a successor is appointed, to the Agricultural Advisory
Committee for the Municipality of Clarington, in accordance with the Appointments to
Boards and Committees Policy; and
4. That all interested parties listed in Report CLD -014-18 and any delegations be advised
of Council's decision.
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Report CLD -014-18
Report Overview
This report is intended to provide background information, regarding the Agricultural
Advisory Committee, to assist in the appointment of a citizen to the Committee.
1. Background
Page 2
1.1 The Agricultural Advisory Committee of Clarington (AACC) is a volunteer advisory
committee established by the Municipality of Clarington Council to assist the
Municipality of Clarington in its efforts to identify, review, discuss and make
recommendations to Council on agricultural and agricultural related issues.
2. Agricultural Advisory Committee — Vacancy
2.1 Elgin Greenham was appointed to the Agricultural Advisory Committee in January, 2017
for a term ending in in December 31, 2020 or until a successor is appointed. On
March 8, 2018, the Municipal Clerk's Department received notification of his resignation.
2.2 In response to the ad, the following individuals have submitted their applications and it
is recommended that one individual be appointed to the Agricultural Advisory
Committee until December 31, 2020:
• Ben Eastman
• Beth Meszaros
The applications have been circulated under separate cover (Attachment 1) as they
contain personal information.
2.3 As per Resolution #C-105-13, Council will "stagger the terms of members, by appointing
half of the membership every two years, for four year terms. Therefore, there the
vacant position will be filled, for a four year term ending December 31, 2020 or until a
successor is appointed.
3. Concurrence
Not Applicable
4. Conclusion
4.1 In order to fulfill the requirements of the Terms of Reference of the Agricultural Advisory
Committee, it is recommended that one of the following be appointed to the Clarington
Agricultural Advisory Committee, for a term ending December 31, 2020:
• Ben Eastman
• Beth Meszaros
178
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Resort CLD -014-18
5. Strategic Plan Application
Not applicable.
Submitted by:
C. Anne Greentree, B.A., CMO,
Municipal Clerk
Reviewed by:
Andrew C
CAO
Page 3
Allison, B. Comm, LL.B
Staff Contact: Samantha Gray, Committee Coordinator, 905-623-3379 ext. 2106 or
sgray@clarington.net
Attachments:
Attachment 1 — Confidential Applications (Distributed Separately)
Attachment 2 — Composition Matrix (Distributed Separately)
The following is a list of the interested parties to be notified of Council's decision:
Ben Eastman
Elgin Greenham
Beth Meszaros
Agricultural Advisory Committee
179
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Corporate Services
Report
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Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 7, 2018
Report Number: COD -011-18 Resolution:
File Number: RFP2018-03 By-law Number:
Report Subject: Bowmanville East Urban Centre Secondary Plan Update
Recommendations:
That Report COD -011-18 be received;
2. That the proposal received from SvN Architects + Planners Inc. being the most
responsive bidder meeting all terms, conditions and specifications of RFP2018-03 be
awarded the contract for the provision of professional services for the Bowmanville East
Urban Centre Secondary Plan Update.
3. That the funds required in the amount of $257,121.04 (net HST Rebate) be drawn from
prior budget year carryover amounts in account 100-50-502-15201-7161; and
4. That all interested parties listed in Report COD -011-18 and any delegations be advised
of Council's decision by the Corporate Services Department.
Municipality of Clarington
Report COD -011-18
Report Overview
Page 2
To request authorization from Council to award Request for Proposal RFP2018-03 for
professional services required to complete the Bowmanville East Urban Centre Secondary
Plan Update.
1. Background
1.1 A Request for Proposal (RFP) was drafted for the provision of professional services
required for the Bowmanville East Urban Centre Secondary Plan Update as per
specifications provided by the Planning Services Department.
1.2 At the October 10, 2017 meeting, Council approved Resolution #PD -183-17 authorizing
staff to undertake a review of the Bowmanville East Urban Centre Secondary Plan and
the Bowmanville East Urban Centre Secondary Plan and to issue the appropriate
requests for proposals.
1.3 The intent of the RFP was to secure the services of a consultant to provide an update of
the Secondary Plan for this area.
1.4 RFP2018-03 was issued by the Purchasing Services Division and advertised
electronically on the Municipality of Clarington's (the Municipality) website. Notification
of the availability of the document was also posted on the Ontario Public Buyers
Association's website. The RFP was structured on the price — based two envelope RFP
system. Twelve (12) companies downloaded the document.
1.5 The RFP closed March 29, 2018.
2. Bowmanville East Urban Centre Secondary Plan Update
2.1 As outlined in the terms of reference, the Municipality is initiating an update of the
Bowmanville East Urban Centre (BEUC) Secondary Plan and zoning by-law to ensure
that the land use tools for this area conform to the recently approved, comprehensive
review of the Official Plan. The update is also needed to incorporate changes that have
been made to the Provincial Growth Plan and other Provincial direction on issues like
climate change and active transportation. The Secondary Plan will focus on four key
sites:
• The creation of a civic precinct in the downtown;
• The neighbourhood around the Lakeridge Health Bowmanville site;
• The redevelopment of the former Goodyear lands; and
• Future infill and redevelopment of existing properties within the BEUC_
2.2 The RFP stipulated that bidders were to provide a description of the firm and proposed
consulting team including key qualifications, highlight of past experience of team
181
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Report COD -011-18
members with projects of similar size, nature and complexity and a demonstrated
understanding of the Municipality's requirements.
2.3 Three (3) proposals were received by the closing date and time. See Attachment 1.
2.4 Each proposal identified the following information:
• Qualifications and experience
• Experience of the proponent/sub-consultants with projects of similar nature, size
and complexity
• Understanding of the various components of the RFP and the proposed work plan
• Identification of accessibility design, features and criteria and approach to
methodology of project delivery
• Measures that the Proponent has in place to ensure the quality of the deliverables
and that they meet the requirements of the Municipality.
2.5 Upon completion of the evaluation, the evaluation team concluded that two proposals
met the established threshold of 80% for Phase 1 and moved to the second Phase.
2.6 It was deemed by the evaluation committee that no presentation/interview would be
required to provide further clarification regarding proposals received.
2.7 The pricing envelope for SvN Architects + Planners Inc. and Urban Strategies Inc. were
opened and verified. In keeping with the terms of the RFP, the evaluation committee's
recommendation is to award to the lowest bidder Architects + Planners Inc.
2.8 Staff have reviewed the pricing submitted by SvN Architects + Planners Inc. and found it
to be reasonable.
3. Goodyear Redevelopment Area
3.1 As part of the Secondary Plan review the former Goodyear lands (owned by Continental
Contitech) will be added to the BEUC Secondary Plan. Included with each proposal
was a quote for future studies to specifically evaluate the former Goodyear lands_
These studies are distinct from the work to be completed for the BEUC Secondary Plan.
Once the proposal for the BEUC Secondary Plan has been approved by Council, staff
will present the quote for future studies to Continental.
3.2 If the full cost for these additional studies is accepted by Continental then these studies
will be completed concurrently with the BEUC Secondary Plan.
3.3 If the full cost of these additional studies is not accepted by Continental then the BEUC
Secondary Plan will proceed and provide only a broad overview of the former Goodyear
lands. The completion of these studies will be a perquisite of any future redevelopment
of these lands_
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Resort COD -011-18
4. Financial and Budget Considerations
4.1 This Secondary Plan Update is a growth -related study budgeted for in 2017 and
initiated by the Municipality. The funds required in the amount of $257,121.04 (net HST
Rebate) will be drawn from 100-50-502-15201-7151. Consulting funds have been
budgeted over several prior years to deal with growth related studies and a portion has
been reallocated to this study.
4.2 Queries with respect to the department needs should be referred to the Director of
Planning Services.
5. Concurrence
This report has been reviewed by the Director of Planning Services and the Director of
Finance/Treasurer who concur with the recommendation.
6. Conclusion
It is respectfully recommended that SvN Architects + Planners Inc. being the Proponent
meeting our minimum passing threshold and having the lowest price be awarded the
contract for the provision of professional services for the Bowmanville East Urban Centre
Secondary Plan Update as per the terms, conditions and specifications of RFP2018-03.
7. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: K xxx
arano, H.B. Sc., C.M.O
Director of Corporate Services
Reviewed by:
Andrew C. Allison, B. Comm, LL.B.
CAO
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@clarington.net
Attachments:
Attachment 1 — Summary of Bid Results for RFP2018-03
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
183
Municipality of Clarington
Summary of Proposals Received
RFP2018-03
Attachment 1 to
Report COD -011-18
Bowmanville East Urban Centre Secondary Plan Update
Proponent
The Planning Partnership Ltd.
SvN Architects + Planners Inc.
Urban Strategies Inc. *
Note: * denotes companies that moved onto Phase 2 of the evaluation process.
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Report To: General Government Committee
Date of Meeting: May 7, 2018
Report Number: COD -012-18 Resolution:
File Number: RFP2018-02 By-law Number:
Report Subject: Wilmot Creek Secondary Plan
Recommendations:
That Report COD -012-18 be received;
2. That the proposal received from The Planning Partnership being the most responsive
bidder meeting all terms, conditions and specifications of RFP2018-02 be awarded the
contract for the provision of professional services for the Wilmot Creek Secondary Plan.
3. That the contract award be subject to the Municipality executing a funding agreement
with the Rice Development Group and other property owners as required to cover 100%
consultants costs and municipal resources, including review time from various
departments, project management, and administration costs; and
4. That all interested parties listed in Report COD -012-18 and any delegations be advised
of Council's decision by the Corporate Services Department.
185
Municipality of Clarington
Report COD -012-18
Report Overview
To request authorization from Council to award Request for Proposal RFP2018-02 for
professional services required to complete the Wilmot Creek Secondary Plan.
1. Background
Page 2
1.1 A Request for Proposal (RFP) was drafted for the provision of professional services
required for the completion of the Wilmot Creek Secondary Plan as per specifications
provided by the Planning Services Department.
1.2 At the December 11, 2017 meeting, Council approved Resolution #PD -216-17
authorizing staff to undertake the Wilmot Creek Secondary Plan and to issue the
appropriate requests for proposals.
1.3 The intent of the RFP was to secure the services of a team of consultants to prepare a
Secondary Plan for this area.
1.4 RFP2018-2 was issued by the Purchasing Services Division and advertised electronically
on the Municipality of Clarington's (the Municipality) website. Notification of the
availability of the document was also posted on the Ontario Public Buyers Association's
website. The RFP was structured on the price — based two envelope RFP system. Nine
companies downloaded the document.
1.5 The RFP closed March 28, 2018.
2. Wilmot Creek Secondary Plan
2.1 The Terms of Reference issued and approved by Council on December 11, 2017 were
included as part of the RFP along with extensive public participation and the involvement
of the Wilmot Creek Home Owners Association in the steering committee. The Wilmot
Creek Secondary Plan and zoning by-law will be prepared in conformity to the recently
approved Official Plan. The Secondary Pian will also be based on the Provincial Growth
Plan and other Provincial direction on issues like climate change.
2.2 The RFP stipulated that bidders were to provide a description of the firm and proposed
consulting team including key qualifications, highlight of past experience of team
members with projects of similar size, nature and complexity and a demonstrated
understanding of the Municipality's requirements.
2.3 Three (3) proposals were received by the closing date and time. See Attachment 1.
Municipality of Clarington Page 3
Report COD -012-18
2.4 Each proposal identified the following information:
• Qualifications and experience
• Experience of the proponent/sub-consultants with projects of similar nature, size
and complexity
• Understanding of the various components of the RFP and the proposed work plan
• Identification of accessibility design, features and criteria and approach to
methodology of project delivery
• Measures that the Proponent has in place to ensure the quality of the deliverables
and that they meet the requirements of the Municipality_
2.5 Upon completion of the evaluation, the evaluation team concluded that two proposals met
the established threshold of 80% for Phase 1 and moved on to the second Phase.
2.6 It was deemed by the evaluation committee that no presentation/interview would be
required to provide further clarification regarding proposals received.
2.7 The pricing envelope for The Planning Partnership and AECOM were opened and
verified. In keeping with the terms of the RFP, the evaluation committee's
recommendation is to award to the lowest bidder The Planning Partnership.
2.8 Staff have reviewed the pricing submitted by The Planning Partnership and found it to be
reasonable.
2.9 The Planning Partnership team will be complemented by the individual consultants that
will be updating existing reports already developed for the project. These individual
consultants will be retained directly by the Municipality according to the Terms of
Reference approved by Council_
3. Financial and Budget Considerations
3.1 As Council is aware all privately initiated secondary plans, including technical studies, are
to be funded 100% by the developers. Accordingly, the contract award will be subject to
the Municipality executing a funding agreement with the Rice Development Group and
other property owners as required to cover 160% consultants costs and municipal
resources, including review time from various departments, project management, and
administration costs
3.2 Once Council approves the award of the contract, the Municipality will enter into a funding
agreement with Rice Development Group. Council has already authorized the Director of
Planning Services to enter into these agreements as per Council resolution #PD -216-17.
3.3 Pending funding being acquired from Rice Development Group and other property
owners the Municipality will draw the funds required for this project in the amount of
$256,304.05 (inclusive of HST) from the following G/L Account:
Wilmot Creek Secondary Plan 100-50-502-15102-7224 $256,304.05
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Resort COD -012-18
4. Concurrence
Page 4
This report has been reviewed by the Director of Planning Services and the Director of
Finance/Treasurer who concur with the recommendation.
5. Conclusion
It is respectfully recommended that The Planning Partnership being the Proponent
meeting our minimum passing threshold and having the lowest price be awarded the
contract for the provision of professional services for the Wilmot Creek Secondary Plan
as per the terms, conditions and specifications of RFP2018-02.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by:
Marie Marano, H.B. Sc., C.M.O
Director of Corporate Services
Reviewed by:
Andrew C. Allison, B. Comm, LL.B.
CAO
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@clarington.net
Attachments:
Attachment 1 — Summary of Bid Results for RFP2018-02
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Municipality of Clarington
Resort COD -012-18
Summary of Proposals Received
RFP2018-02
Wilmot Creek Secondary Plan Update
Proponent
The Planning Partnership Ltd. *
AECOM*
Ecovue
Attachment 1 to Report
COD -012-18
Note: * denotes companies that moved onto Phase 2 of the evaluation process.
Clarftwn
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Report To: General Government Committee
Date of Meeting: May 7, 2018
Report Number: COD -013-18 Resolution:
File Number: RFP2018-4 By-law Number:
Report Subject: South East Courtice Secondary Plan
Recommendations:
That Report COD -013-18 be received;
2. That the proposal received from AECOM being the most responsive bidder meeting all
terms, conditions and specifications of RFP2018-4 and subject to a satisfactory
reference check, be awarded the contract for the provision of services for the Southeast
Courtice Secondary Plan, subject to receipt of funding from the Southeast Courtice
Landowners Group.
3. That the contract award be subject to the Municipality executing a funding agreement with
the Southeast Courtice Landowners Group as required to cover 100% consultants costs
and municipal resources, including review time from various departments, project
management, and administration costs
4. That pending funding required is received that the amount of $ 584,068.75 (including
HST) be drawn from the following accounts:
Developer Contributions # 100-50-502-15103-7224 $584,068.75
5. That all interested parties listed in Report COD -013-18 and any delegations be advised
of Council's decision by the Corporate Services Department.
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Report COD -013-18
Report Overview
Page 2
To request authorization from Council to award Request for Proposal RFP2018-4 for the
provision of Professional Services as required for the preparation of the Southeast Courtice
Secondary Plan.
1. Background
1.1 At the February 5, 2018 meeting, Council approved Resolution #PDO17-18 authorizing
staff to undertake the Southeast Courtice Secondary Plan and to issue the appropriate
requests for proposals.
1.2 The intent of the RFP was to secure the services of a consultant to complete the
Southeast Courtice Secondary Plan.
1.3 A Request for Proposal (RFP) was drafted for the provision of Professional Services as
required for the preparation of the Southeast Courtice Secondary Plan as per
specifications provided by the Planning Services Department. The RFP was structured
on the price -based two envelope RFP system.
1.4 RFP2018-4 was issued by the Purchasing Services Division and advertised on the
Municipality's website. A notification of the availability of the document was also posted
on the Ontario Public Buyers Association's website.
1.5 Eight companies downloaded the RFP.
1.6 The RFP closed April 5, 2018.
2. Southeast Courtice Secondary Plan
2.1 The Terms of Reference (TOR) included in the RFP will integrate the Secondary plan
process with the Robinson Creek and Tooley Creek Subwatershed Study.
2.2 The Terms of Reference also integrates the Secondary Plan process with several other
major initiatives in the area including the Courtice Employment Lands Secondary Plan
and the related Transportation Hubs planning for the Courtice GO Station. The Terms
of Reference also incorporate Phases 1 and 2 of the Municipal Class Environmental
Assessment process for major roads such that the need and general alignment will be
established as part of the Secondary Plan process.
2.3 The RFP stipulated that bidders were to provide a description of Firm/Consulting team,
key qualifications, firm profile, highlight of past service and experience of team
members with projects of similar size, nature and complexity and a demonstrated
understanding of the Municipality's requirements.
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Report COD -013-18
2.4 Three (3) submissions were received by the stipulated closing date and time. See
Attachment 1.
2.5 All three (3) submissions complied with the mandatory submission requirements and the
Technical Proposals were first evaluated and scored independently in accordance with
the established criteria as outlined in the RFP by an evaluation team consisting of staff
from the Planning Department, Engineering Department, and the Purchasing Services
Division. The scores were then jointly reviewed and agreed upon by all members of the
evaluation committee. Some of the areas on which submissions were evaluated were
as follows:
• Highlights of services provided within past five (5) years only
• Allocated roles and responsibilities of team members; long timeline for scope of
project and coverage for entire length is essential
• Demonstrated understanding of the Municipality's requirements, the Project and
related issues
• Demonstrated the ability to carry out all aspects of the project.
2.6 Upon completion of the evaluation, the evaluation team concluded that two (2) bids met
the established threshold of 80% for Phase 1 and moved on to the second Phase.
2.7 It was deemed by the evaluation committee that no presentation would be required to
provide further clarification regarding proposals received.
2.8 The Pricing envelope for AECOM and SGL were opened and verified and in keeping
with the terms of the RFP, the evaluation committee's recommendation is to award to
the lowest bidder AECOM, subject to a satisfactory reference check.
2.9 Staff have reviewed the price submitted by AECOM and found it to be reasonable.
3. Financial
3.1 As Council is aware all privately initiated secondary plans, including technical studies,
are to be funded 100% by the developers. Accordingly, the contract award will be
subject to the Municipality executing a funding agreement with the Southeast Courtice
Landowners Group as required to cover 100% consultants costs and municipal
resources, including review time from various departments, project management, and
administration costs.
3.2 Once Council approves the award of the contract, the Municipality will enter into a
funding agreement with the Southeast Courtice Landowners Group.
3.3 Council has already authorized the Director of Planning Services to enter into this
agreement as per Council revolution #PD017-18.
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Report COD -013-18
3.4 Queries with respect to the department needs should be referred to the Director of
Planning.
4. Concurrence
This report has been reviewed by the Director of Planning Services and the Director of
Finance/Treasurer who concur with the recommendations.
5. Conclusion
5.1 It is respectfully recommended that AECOM being the bidder meeting our threshold and
demonstrating the lowest price be awarded the contract for the provision of profession
services for the preparation of the Southeast Courtice Secondary Plan as per the terms,
conditions and specifications of RFP2018-4.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Marie Marano, H.B. Sc., C.M.O. Andrew C. Allison, B. Comm, LL.B.
Director of Corporate Services CAO
Staff Contact: David Ferguson, Manager of Purchasing, 2209 or dferguson@clarington.net
Attachments:
Attachment 1 — Summary of Bid Results for RFP2018-04
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
193
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Resort COD -013-18
Attachment 1 to
Report COD -013-18
Municipality of Clarington
Summary of Submissions Received
RFP2018-4
Southeast Courtice Secondary Plan
Bidder
AECOM*
SGL Planning & Design Inc*
The Planning Partnership
*Denotes Proponents who were shortlisted.
194
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Report To: General Government Committee
Date of Meeting: May 7, 2018
Report Number: COD -014-18 Resolution:
File Number: CL2018-10 By-law Number:
Report Subject: 2018 Pavement Rehabilitation
Recommendations:
That Report COD -014-18 be received;
2. That Coco Paving Inc. with a total bid amount of $2,486,211.36 (Net HST Rebate) being
the lowest compliant bidder meeting all terms, conditions and specifications of Tender
CL2018-10 be awarded the contract for the pavement rehabilitation for 2018 as required
by the Engineering Services Department;
3. That at the funds required for this project in the amount of $2,919,500.00 (Net HST
Rebate) which includes the construction cost of $2,486,211.36 (Net HST Rebate) and
other related costs such as design, material testing, inspection, contract administration,
and contingencies of $433,288.64 (Net HST Rebate) be funded by the Municipality as
follows:
Pavement Rehabilitation Program 110-32-330-83212-7401
Rural Road Rehabilitation Program 110-32-330-83680-7401
Regional Road 57 and Multi -use Trail
(Nash to Longworth) 110-32-331-83301-7401
Railway Paving (Operations) 100-36-384-10335-7540
$2,558,300.00
$ 150,000.00
$ 113,900.00
$ 97,300.00
4. That all interested parties listed in Report COD -014-18 and any delegations be advised
of Council's decision by the Corporate Services Department.
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Report COD -014-18
Report Overview
Page 2
To request authorization from Council to award the contract for the 2018 Pavement
Rehabilitation work as required by the Municipality of Clarington's Engineering Services
Department.
1. Background
1.1 Tender specifications were prepared by the Engineering Services Department and
provided to the Purchasing Services Division. This project is for the work related to the
paving at various locations as per the maps included as Attachment 1.
1.2 Tender CL2018-10 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website. Nine (9)
companies downloaded the document.
1.3 The Tender closed April 11, 2018.
2. Analysis
2.1 Three (3) bids were received in response to the tender call. Bids were reviewed and
tabulated by the Purchasing Services Division (see Attachment 2). All submissions
were deemed compliant.
2.2 The results were forwarded to the Engineering Services Department for their review and
consideration.
2.3 After review and analysis of the submissions by the Engineering Services Department
and the Purchasing Services Division, it was mutually agreed that the low bidder, Coco
Paving Inc. be recommended for the award of contract CL2018-10.
2.4 Coco Paving Inc. has successfully completed work for the Municipality in the past.
3. Financial
3.1 The funds required far this project in the amount of $2,919,500.00 (Net HST Rebate)
which includes the construction cost of $2,486,211.36 (Net HST Rebate) and other
related costs such as design, material testing, inspection, contract administration, and
contingencies of $433,288.64 (Net HST Rebate) be funded by the Municipality as
follows
Pavement Rehabilitation Program
110 -32-330-83212 -7401
$2,558,300.00
Rural Road Rehabilitation Program 110-32-330-83680-7401 $ 150,000.00
196
Municipality of Clarington
Resort COD -014-18
Page 3
Regional Road 57 and Multi -use Trail
(Nash to Longworth) 110-32-331-83301-7401 $ 113,900.00
Railway Paving (Operations) 100-36-384-10335-7540 $ 97,300.00
4. Concurrence
This report has been reviewed by the Director of Engineering Services and the Director of
Finance/Treasurer who concur with the recommendations.
5. Conclusion
It is respectfully recommended that Coco Paving Inc. being the lowest compliant bid be
awarded the contract for the 2018 Pavement Rehabilitation in the amount of
$2,486,211.36 (Net HST Rebate) as per the terms and conditions of Tender CL2018-10.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Marie Marano, H.B. Sc., C.M.O. Andrew C. Allison, B. Comm, LL.B.
Director of Corporate Services CAO
Nancy Taylor, BBA, CPA, CA.
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@lcarington.net
Attachments:
Attachment 1 — Map of Locations
Attachment 2 - Summary of Bid Results for CL2018-10
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
197
Municipality of Clarington
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The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1 C 3A6 1905-623-3379
198
Municipality of Clarington
Attachment 2 to
Report COD -014-18
CL2018-10 2018 Pavement Rehabilitation
Bid Summary
BIDDER
Total Bid
(including HST)
TOTAL BID
(Net HST Rebate)
Coco Paving Inc.
$2,760,828.26
$2,486,211.36
Ashland Paving Ltd.
$2,995,586.94
$2,697,618.83
Brenan Paving & Construction Ltd.
$3,004,553.85
$2,705,693.80
199
Clarftwn
Corporate Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 7, 2018
Report Number: COD -015-18 Resolution:
File Number: CL2018-8 By-law Number:
Report Subject: Mill Street Active Transportation
Recommendations:
1. That Report COD -015-18 be received;
2. That M&S Architectural Concrete Ltd. with a total bid amount of $937,993.63 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2018-8 be awarded the contract for the pavement
rehabilitation for 2018 as required by the Engineering Services Department;
3. That the required for this project in the amount of $1,221,000.00, (Net HST Rebate)
which includes the construction cost of $937,993.63 (Net HST Rebate) and other
related costs such as design, utility daylighting, material testing, inspection, contract
administration, and contingency in the amount of $283,006.37 (Net HST Rebate) be
funded by the Municipality as follows:
Mill Street Active Transportation
(2015-2017) 110-32-330-83263-7401 $ 750,000.00
Pavement Rehabilitation 2018 110-32-330-83212-7401 $ 351,000.00
Erosion Protection Works 2018 110-32-340-83437-7401 $ 120,000.00
4. That all interested parties listed in Report COD -015-18 and any delegations be advised
of Council's decision by the Corporate Services Department.
200
Municipality of Clarington
Report COD -015-18
Report Overview
Page 2
To request authorization from Council to award the contract for the Mill Street Active
Transportation work as required by the Municipality of Clarington's Engineering Services
Department.
1. Background
1.1 Tender specifications were prepared by the Engineering Services Department and
provided to the Purchasing Services Division. This project is located on Mill Street in
Newcastle just south of the Graham Creek Bridge to the Bond Head Waterfront Park.
The scope of work includes the construction of a pedestrian path down the west side of
Mill Street South and intersection improvements at Metcalf Road, Queen Victoria
Avenue and Boulton Street. A retraining wall with lookout will be installed along the
water's edge before the pathway terminates in the park
1.2 Tender CL2018-8 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website. Twenty-
four (24) companies downloaded the document.
1.3 The Tender closed March 22, 2018.
2. Analysis
2.1 Four (4) bids were received in response to the tender call. Bids were reviewed and
tabulated by the Purchasing Services Division (see Attachment 1). All submissions
were deemed compliant.
2.2 The results were forwarded to the Engineering Services Department for their review and
consideration.
2.3 After review and analysis of the submissions by the Engineering Services Department
and the Purchasing Services Division, it was mutually agreed that the low bidder, M&S
Architectural Concrete Ltd. be recommended for the award of contract CL2018-8.
2.4 M&S Architectural Concrete Ltd. has successfully completed work for the Municipality in
the past.
3. Financial
3.1 The funds required for this project in the amount of $1,221,000.00, (Net HST Rebate)
which includes the construction cost of $937,993.63 (Net HST Rebate) and other
related costs such as design, utility daylighting, material testing, inspection, contract
administration, and contingency in the amount of $283,006.37 (Net HST Rebate) be
funded by the Municipality as follows
201
Municipality of Clarington Page 3
Report COD -015-18
Mill Street Active Transportation
(2015-2017)
Pavement Rehabilitation 2018
Erosion Protection Works
4. Concurrence
110-32 -330-83263-7401
110-32-330-83212-7401
110-32-340-83437-7401
$ 750,000.00
$ 351,000.00
$ 120,000.00
This report has been reviewed by the Director of Engineering Services and the Director of
Finance/Treasurer who concur with the recommendations.
5. Conclusion
It is respectfully recommended that M&S Architectural Concrete Ltd. being the lowest
compliant bid be awarded the contract for the Mill Street Active Transportation in the
amount of $ 937,993.63 (Net HST Rebate) as per the terms and conditions of Tender
CL2018-8.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by:
Marie Marano, H.B. Sc., C.M.O
Director of Corporate Services
Nancy Taylor, BBA, CPA, CA.
Director of Finance/Treasurer
Reviewed by:
Andrew C. Allison, B. Comm, LL.B.
CAO
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@lcarington.net
Attachments:
Attachment 1 — Summary of Bid Results for CL2018-8
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
202
Municipality of Clarington
Attachment 1 to
Report COD -015-18
CL2018-8 Mill Street Active Transportation
Bid Summary
BIDDER
Total Bid
(including HST)
TOTAL BID
(Net HST Rebate)
M&S Architectural Concrete Ltd
$1,041,600.63
$937,993.63
TriSon Contracting Inc.
$1,268,934.63
$1,142,714.94
CSL Group Ltd.
$1,278,880.89
$1,151,671.85
J. Hoover Ltd.
$1,469,979.03
$1,323,761.65
203
Town of Whitby
a Office of the Town Clerk
�'• �/. %- 575 Rossland Road East, Whitby, ON L1 N 2M8
www.whitby.ca
April 20, 2018
Honourable Chris Ballard
Minister of the Environment and Climate Change
Ferguson Block 11th Floor
77 Wellesley Street
Toronto ON M7A 2T5
Re: Cladophora Growth - Whitby Waterfront
Please be advised that at a meeting held on April 16, 2018 the Council of the Town of
Whitby adopted the following as Resolution #124-18:
Whereas nuisance growth of cladophora along the nearshore destroys fish habitat and
deprives residents and visitors of the use and enjoyment of the waterfront and beaches;
And whereas the Regions of Durham and York have commissioned an Environmental
Assessment to address the outfall capacity limitations of the Duffin Creek WPCP;
And whereas the waterfront of Whitby is an invaluable asset and assuring its
cleanliness is essential to the well-being of our residents and future prosperity of our
Town;
And whereas the waterfront of Whitby deserves respect, regard and protection
consistent with the latest and ongoing provincial, federal and international research and
strategies to investigate and reduce algae blooms in Lake Erie and Lake Ontario.
Now Therefore be it Resolved:
1. That the Minister of Environment and Climate Change be advised of the strong
concern of the Council of the Town of Whitby has about the negative social,
recreational and economic impacts that would result from nuisance Cladophora
on its waterfront;
2. That the Minister of Environment and Climate Change be requested to adopt a
science -based approach to this matter ensuring that nutrients from all sources
impacting the water quality of Lake Ontario are reduced in an appropriate and
sustainable manner; and,
.../2
3. That the Clerk forward a copy of this resolution to the Minister of Environment and
Climate Change, Durham Area Municipalities, the Regional Municipalities. of
Durham and York, and the Members of Provincial Parliament representing
Durham and York Regions.
Should. you require further information,
the Town Clerk at 905-430-4315.
Christopher Harris
Town Clerk
please do not hesitate to contact the Office of
Copy: Julia Munro, M.P.P., York-Simcoe
Helena Jaczek, M.P.P., Oak Ridges -Markham
Reza Moridi, M.P.P., Richmond Hill
Steven Del Duca, M.P.P., Vaughan
Lorne Coe, M.P.P., Whitby -Oshawa
Tracy MacCharles, M.P.P.; Pickering -Scarborough East
Jennifer French, M.P.P, Oshawa
Joe Dickson, M.P.P., Ajax -Pickering
Granville Anderson, M.P.P:, Durham
Laurie Scott, M.P.P., Haliburton-Kawartha Lakes -Brock
Chris Raynor, Regional Clerk, Regional Municipality of York
Ralph Walton, Regional Clerk, Region of Durham
Nicole Cooper, Town Clerk, Town of Ajax
Thom Gettinby, Chief Administrative Officer/Clerk, Township of Brock
Anne Greentree, Municipal Clerk, Municipality of Clarington
Andrew Brouwer, City. Clerk, City of Oshawa
Debbie Shields., City Clerk, City of Pickering
John Paul Newman, Municipal Clerk, Township of Scugog
Debbie Leroux, Clerk, Township of Uxb
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