Loading...
HomeMy WebLinkAboutOPD-001-07 Cl!Jlil1glOn REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Report #: OPD-001-07 File #: GP/~ - 09h - 07 By-Law #: Date: February 5, 2007 Subject: COLLABORATIVE AGREEMENT BETWEEN THE KENDAL LIONS CLUB, THE KENDAL COMMUNITY CENTRE BOARD OF DIRECTORS AND THE MUNICIPALITY OF CLARINGTON Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-001-07 be received; 2. THAT Council authorize the Mayor and Clerk to execute the collaborative Agreement; and 3. THAT the Kendal Lions Club, Kendal Community Board and the Ontario Trillium Foundation be advised of Council's action. Submitted by: ath .M.R., R.R.F.A. of Operations Reviewed bYC)~-~ Franklin Wu, Chief Administrative Officer FH/wc REPORT NO. OPD-001-07 PAGE 2 1.0 BACKGROUND: The Kendal Lions Club intends to undertake the Kendal Community Centre kitchen project with the cooperation of the Kendal Community Centre Board and the Municipality of Clarington. The project involves the relocation and outfitting of a new kitchen facility in the Community Centre replacing an inadequate kitchen facility that is wheelchair inaccessible. The Kendal Lions Club will be submitting a grant application to the Trillium Foundation in the amount of $75,000.00. 2.0 ONTARIO TRILLIUM FOUNDATION The Ontario Trillium Foundation (OTF), one of Canada’s leading grant making foundations, is an agency of the Ministry of Culture. OTF distributes $100 million of government funding each year. The Foundation will support the building of healthy and vibrant communities through community-based initiatives that strengthens the capacity of organizations in the arts, culture, environment, human and social services and sports and recreation sectors. In order to qualify for funding, a collaborative of two or more organizations that are working together to achieve a common goal must be created. The collaborative must include at least one eligible member. The eligible member normally acts as the lead applicant and accepts responsibility for any approved grant. Each member of the collaborative will represent their own area of responsibility and will be part of the decision making process as it affects the grant. The proposed collaborative agreement is attached for your information. (Attachment #1) J:\REPORTS TO CLERKS\GPA Reports\Operations GPA\OPD-001-07.doc REPORT NO. OPD-001-07 PAGE 3 The members of this collaborative are as follows: 1. Ray Christopher, Kendal Lions Club 2. Jim Souch, Kendal Community Centre Board 3. Fred Horvath, Municipality of Clarington The grant deadline for this cycle is March 1, 2007 with notification in early summer. It is the intention of the Kendal Lions Club to submit a completed application in this cycle. The Municipality has also agreed to provide financial reporting support through the Finance Department to assist the Kendal Lions Club. Attachments: Attachment #1 – Collaborative Agreement CORPORATION OF THE MUNICIPALITY OF CLARINGTON TF 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 (905) 263-2292 (905) 263-4433 J:\REPORTS TO CLERKS\GPA Reports\Operations GPA\OPD-001-07.doc .' ATTACHMENT NO.: 1 REPORT NO.: OPD-001-07 COLLABORATIVE AGREEMENT This Agreement dated the .J...5..!day of January, 2007 Between The Kendal Lions Club and The Kendal Community Centre Board of Directors and The Municipality of Clarington WHEREAS... The Kendal Lions Club intends to undertake the Kendal Community Centre Kitchen Project, hereinafter called the Project, and has requested the cooperation of The Kendal Community Centre Board of Directors as property manager and The Municipality of Clarington as property owner in connection therewith; NOW THEREFORE WITNESSETH that in consideration of the covenants contained herein, the parties mutually agree as follows: page 1 COLLABORATIVE AGREEMENT 1. Background The collaborative was formed in October 2006 at the suggestion of Ms. Richmond of the Trillium Foundation and will remain in existence until the Projectis complete. All the parties in the collaborative will be available at any time thereafter should questions or concerns arise. 2. Representatives Each member of the collaborative will represent their own area of responsibility in the decision making process. Ray Christopher will represent The Kendal Lions Club, Fred Horvath will represent The Municipality of Clarington and Jim Souch will represent The Kendal Community Centre Board of Directors. 3. Project Purpose and Results The results of the Projectwill be the relocation and outfitting of a new kitchen facility in the Community Centre, replacing an inadequate kitchen facility that is wheelchair inaccessible. The benefits of this project will be that the citizens of Kendal and the surrounding community of all ages will be able to participate in and enjoy: · a wide array of new community-based functions operated by The Kendal Lions Club; and · extended activities and services offered by The Kendal Community Centre Board all enabled by the new kitchen. 4. Communication Communication among the collaborative is facilitated by the fact that all are located within a 15km radius of each other, hold regular status meetings at the Community Centre, and are available to meet in person or converse by phone or email as needed. 5. Decision Making The decision making process will be an agreement by consensus of the collaborative members, namely Ray Christopher, Fred Horvath and Jim Souch. page 2 6. Funds Management All funds received from the Trillium Foundation will be held in trust by The Municipality of Clarington. Funds will be dispersed by the Municipality after agreement by consensus of the collaborative. All transactions will be accounted for and approved invoices paid through the Municipality of Clarington. The Municipality will record all expenditures and any revenues and present a monthly report to the collaborative. Ray Christopher will, in turn, forward a final copy to the Trillium Foundation. Current Expenditures to date: · Blueprints and initial design $910.00 paid by The Kendal Community Centre Board 7. Caveats In the event that there are funds left over after the project has been completed and all invoices have been paid, the collaborative will refund said monies to the Trillium Foundation. Fred Horvarth The Municipality of Clarington Jim 5 h The i ' ndal Community Centre Board of Directors page 3