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HomeMy WebLinkAboutEGD-022-07 Q!J!pn REPORT ENGINEERING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Report #: EGD-022-07 File #: cJPA - 613-0'7 By-law #: Date: Monday February 5, 2007 Subject: ORONO SKATE PARK -COLLABORATIVE AGREEMENT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-022-07 be received; 2. THAT Council authorize the Mayor and Clerk to execute the Collaborative Agreement; and 3. THAT all partners in the Collaborative Agreement be advised of Council's action. Respectfully by, D~ Submitted by: A.S. Cannella, C.E.T. Director of Engineering Services r'.-~ . 0 r7 V~-L~~ Reviewed by: Franklin Wu Chief Administrative Officer ASC/PW/jo January 25, 2007 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282 REPORT NO.: EGD-022-07 PAGE 2 1.0 BACKGROUND 1.1 On October 16, 2006 Paul Rousseau of Orono appeared at Council as a delegation and presented a petition with 382 signatures requesting that the Municipality provide a skate park in Orono. Council passed the following resolution: “That the delegation of Paul Rousseau and petition requesting construction of a skateboard park in Orono be referred to staff and that staff liaise with Paul Rosseau concerning the potential development of the park”. Since that time staff has met with Paul and Marilyn Rousseau several times and have investigate potential sites and sources of funding. The most appropriate Municipal site for such a feature is Orono Park. The park has an existing asphalt pad in good condition that could be used as the surface for the installation of modular skate park equipment. It is estimated that modular skate park equipment for the area in question would cost approx. $65,000. Staff inquired with the Ontario Trillium Foundation about the eligibility of such a project and was informed that Trillium has provided grants for similar projects in other Municipalities. Municipalities are not eligible to apply for Trillium grants so it was recommended that an incorporated organization with a mandate to provide youth recreation be the lead applicant for the grant. The Orono Amateur Athletic Association (OAAA) currently runs ball and hockey programs for the youth of Orono. Paul Rosseau is a member of the OAAA and they have agreed to be the lead applicant. 2.0 ONTARIO TRILLIUM GRANT APPLICATION 2.1 The Ontario Trillium Foundation accepts applications for grants three times per year on March 1, July 1 and November 1. The OAAA hopes to submit an application for the March 1 deadline. As part of the Trillium grant application, the OAAA are forming a Collaborative Agreement with the Municipality and the Orono Skate Park Committee which is comprised of Orono residents who support the project. REPORT NO.: EGD-022-07 PAGE 3 The grant application is focused on providing recreational opportunities for youth in Orono through the installation of modular skate park equipment on an existing asphalt pad at Orono Park. The equipment will be portable but can only be moved with heavy equipment. It could be configured to suit the needs of the users and community. 3.0 COLLABORATIVE AGREEMENT 3.1 The Trillium Foundation encourages groups with a mutual interest in a project to form a Collaborative Agreement. A collaborative is made up of two or more organizations that jointly support an application to achieve a common goal where there is mutual benefit, shared decision making and accountability to each other. The collaborative agreement outlines the roles and responsibilities of all of the interested parties. The Municipality would provide the existing paved surface on our property at Orono Park and provide assistance with the overall project direction, design, and ordering of materials. The collaborative agreement prepared by the OAAA is attachment No.1 to this report. Attachments: Attachment 1 - Collaborative Agreement COLLABORATIVE AGREEMENT Between THE ORONO AMATEUR ATHLETIC ASSOCIATION -and- THE MUNICIPALITY OF CLARINGTON -and- THE ORONO SKATE PARK COMMITTEE Background: Skateboarding is increasing in popularity every year. This increase has definitely been noticed in Orono and a need was identified within the community to provide our local riders with a safe location to enjoy the sport. During the summer of 2006, The Orono Skate Park Committee was formed and petitions were circulated throughout Orono and the surrounding areas to garner support for a skate park. Over 380 people signed a petition that was presented to Clarington Council by Paul Rosseau, Chair of the Orono Skate Park Committee, on October 16, 2006. Following his presentation Council passed the following resolution; “That the delegation of Paul Rosseau and petition requesting construction of a skateboard park in Orono be referred to staff and that staff liaise with Paul Rosseau concerning the potential development of the park”. Name of Collaborative: Orono Skate Park Collaborative Names of Member Groups: The Orono Amateur Athletic Association ? Represented by Neil Allin, President Address: 3541 Concession Road 4, Orono, ON, L0B 1M0 Phone: (905) 983-5791 The Municipality of Clarington ? Represented by Peter Windolf, Manager of Park Development Address: 40 Temperance Street, Bowmanville ON, L1C 3A6 Phone: (905) 623-3379 ext. 201 The Orono Skate Park Committee ? Represented by Paul Rosseau, Chair Address: 14 Church Street South, Orono, ON, L0B 1M0 Phone: (905)983-5808 Purpose: This collaborative was formed to assist with the development of a skate board park in Orono. Orono is a village within the Municipality of Clarington with a population of approximately 1700 people. Located in the north/east part of the municipality, Orono is quite remote from the main urban areas of Clarington. The Orono Amateur Athletic Association (OAAA) was formed in 1946 with a mandate to provide youth recreation services for Orono and surrounding areas. Currently the OAAA runs youth hockey and soccer programs with annual registrations of over 300 children. The Municipality of Clarington has one skate park located in Bowmanville which is 14 km from Orono and not accessible by public transit. Consequently skate boarders have been using the downtown core of Orono where there are steps, railings, walls and benches. This has lead to some property damage, vandalism and loitering in the downtown business area. Shopkeepers and residents agree that a designated skateboard site will reduce or eliminate the problems associated with skateboarding on Main Street. The proposed location for the skate park is 400 m from the downtown business area and less than a kilometer from most of the residential areas in Orono. Orono Park is already the hub of recreational activity in Orono with its lighted ball diamond, outdoor pool, water play ground and picnic areas. The skate park would not only provide increased recreational opportunities for the youth of Orono it would also attract more visitors to Orono from the outlying areas which would further benefit the businesses on Main Street. Time Frame: This collaborative has been formed to begin the application process with the Ontario Trillium Foundation. The Collaborative Agreement was formally executed in February 2007. The construction of the project could be completed in one season however the collaborative will continue as an advisory committee for the use, maintenance, and operation of the skate park. The collaborative may evolve over time to include other interested parties such as the Business Improvement Association and adjacent residents. Decision Making Process: The goal of the collaborative is to make decisions related to this project by consensus. If a consensus cannot be reached a majority vote will rule the decision, with each member group having a single vote. These decisions would include; guiding the skate park design process, evaluating the skate park equipment proposals, and establishing the exact location for the equipment within Orono Park. Meeting minutes will record all decisions of the collaborative. Management of Grant Funds: The Orono Amateur Athletic Association is a not-for-profit incorporated organization. They will receive the grant funds and accept responsibility for fiscal accountability. They will order the equipment required to complete the project and pay all invoices using the grant funds. Roles and Responsibilities of Collaborative Members: Orono Amateur Athletic Association ? Will be the lead applicant, taking responsibility for submitting the Trillium Foundation application and managing the project ? Signs the Letter of Agreement ? Accepts the funds and assumes responsibility for fiscal accountability and all other required reporting Municipality of Clarington ? Will provide a paved surface located in Orono Park ? Will provide assistance with overall project direction, design and ordering of materials ? Will be responsible for ongoing maintenance of the site and equipment Orono Skate Board Park Committee ? Will speak publicly on behalf of the collaborative ? Will lead the preparation of the application to the Trillium Foundation ? Will liaise with the public and other sports user groups of Orono ? Establish a code of conduct for the use of the skate park Signatures of Collaborative Group Members The Orono Amateur Athletic Association Neill Allin, President The Municipality of Clarington Jim Abernethy, Mayor Patti Barrie, Municipal Clerk The Orono Park Skate Park Committee Paul Rosseau, Chair