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REPORT
ENGINEERING SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Monday January 22,2007 Resolution #: G{Jfl-C(fy - C'7
Date:
Report #: EGD-014-07
File #:CRC.StevensRd.1 By-law #:
Subject:
CONSULTING ENGINEERING SERVICES FOR STEVENS ROAD
STEVENS ROAD EXTENSION - GREEN ROAD TO CLARINGTON
BOULEVARD
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-014-07 be received;
2. THAT Purchasing By-law 2006-127 Section 15.14 be waived for the design and
contract administration of Stevens Road;
3. THAT the firm of D.G. Biddle and Associates Limited be retained to furnish
professional engineering services for the detailed design and contract
administration of Stevens Road capital construction project in the amount of
$57,000.00 exclusive of GST; and
4. THAT the Mayor and Clerk be authorized to execute an Engineering Agreement
with D.G. Biddle and Associates Limited once it has been prepared to the
satisfaction of the Director of Engineering.
5. THAT D.G. Biddle and Associates be notified of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282
Report #EGD-014-07
Page 2
Respectfu lIy by,
ASC/BMB/jo
January 15, 2007
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Reviewed by: Franklin Wu
Chief Administrative Officer
Report #EGD-014-07
Page 3
1.0 BACKGROUND
1.1 Through the development approval process, Clarington Council has been involved
with the progression of Bowmanville West Main Central Area. Engineering
Services staff is presently preparing to complete the construction of Stevens Road
from Green Road to Clarington Boulevard to facilitate development in the area as
well as future residential developments to the north. This section of Stevens Road
will link Green Road to Regional Road 57.
1.2 The Municipality of Clarington will receive funding through development
agreements for the costs of engineering services and construction of this new
section of Stevens Road. Halloway Holdings Limited, Players Business Park Ltd.,
and West Diamond Properties Inc. have all executed the Stevens Road Extension
Agreement with the Municipality securing these funds for the Municipal project.
2.0 CONCLUSION
2.1 D.G. Biddle and Associates Limited are engineering consultants for the owner of
the Home Depot development. They are completing the detailed design for the
development project and have completed preliminary design works for Stevens
Road through the development approval process. As such, their familiarity with the
project makes them the desirable choice to be retained for the project and provide
the detailed design and contract administration for the Municipality's construction of
Stevens Road. D.G. Biddle and Associates are also providing engineering services
for the Municipality's reconstruction of Green Road from the limit of the Stevens
Road project, south to Highway 2. As such, these projects can then be designed
and administered together due to their relative geodetic location in the field. The
Municipality will benefit from this fiscally through reduced engineering costs,
coordination measures, and possible errors or oversights throughout the entire
project process.
2.2 Our staff has dealt with D.G. Biddle and Associates Limited on previous projects
within the Municipality. We have been pleased with their performance and have
found their work very satisfactory. Their extensive knowledge and background for
Report #EGD-014-07
Page 4
the area will provide an appropriate level of service and economic benefit to the
Municipality.
2.3 The Municipality has a standard consulting services agreement which outlines the
terms and conditions for their consulting services to the Municipality. The
agreement with D.G. Biddle and Associates Limited will be prepared on the same
basis as our standard consulting agreement endorsed by the Professional
Engineers of Ontario and subject to the satisfaction of the Director of Engineering
Services.
Attachments:
Attachment 1 - Key Map
List of Interested Parties:
Mr. Bill Creamer
D. G. Biddle & Associates
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DATE: January 15, 2007
REPORT EGD-014-07
ATTACHMENT NO.1
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