HomeMy WebLinkAboutPSD-011-07
Clwipn
REPORT
PLANNING SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, January 22, 2007
G (J Ii ~ 033- [) /
By-law #: JCCl ~O/'5
Report #: PSD-011-07 File #: PLN 37.3
Subject:
NEWCASTLE VILLAGE COMMUNITY IMPROVEMENT PLAN
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-011-07 be received;
2. THAT the attached By-law be approved to initiate a Community Improvement Plan
(CIP), pursuant to Part IV of the Planning Act and Section 22 of the Clarington Official
Plan;
3. THAT a Council representative be designated as a member of the Community Focus
Group; and
4. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Submitted by:
David . Crome, M.C.I.P., R.P.P.
Director of Planning Services
"
Reviewed b~:(-~\~~~
Franklin Wu,
Chief Administrative Officer
IL/FL/DJC/df
11 January 2007
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
REPORT NO.: PSD-011-07
PAGE 2
1.0 BACKGROUND
1.1 Newcastle Village is one of Clarington's three urban growth areas. The Village has
developed at a slower pace in comparison to the larger urban growth areas of
Bowmanville and Courtice. Recent years have witnessed an increase in residential
development in the area east of Beaver Street south of King Avenue East and in the
Port of Newcastle area on the west side of Graham Creek. The Municipality has been
acquiring park lands in order to service this residential growth. The west end of the
Village will see the development of a Community Park on the lands bounded by King
Avenue West, Rudell Road, Cobbledick Road and Highway 401. The Bond Head
parkette at the south end of Mill Street has been expanded to the east to allow greater
waterfront access for residents.
1.2 Newcastle Village's commercial core, as shown on Attachment 1, is located in the
Village Centre. The Village Centre is comprised of the downtown lands beginning at
Foster Creek in the west end and extending eastward to the south east corner of
Brookhouse Drive and King Avenue East. The historic downtown is clustered at the
west end of the Village Centre. The east end of the Village Centre has been in
transition for the past several years as properties are developing or redeveloping along
King Avenue East. It is the goal of the Newcastle Village Centre Secondary Plan to
strengthen the role of the Village Centre as the functional and symbolic point of
economic, social and cultural activity in Newcastle Village by providing retail facilities,
housing, symbolic points of interest and community and cultural facilities. The
objectives of the Secondary Plan include the preservation and enhancement of the
unique character of the main central area as a heritage main street and the
establishment of an eastern gateway.
1.3 The Clarington Official Plan has a community improvement goal to provide for and
encourage public and private sector activities to maintain, rehabilitate and redevelop the
existing built environment. This includes improving public infrastructure where
deficiencies or deteriorating conditions exist by setting municipal priorities. The Official
Plan provides for a Community Improvement Area to roughly correspond with the older
part of Newcastle Village between the CP Railway and Highway 401.
1.4 In 2004 the Municipality initiated a Commercial Policy Review which studied the whole
municipality to determine growth patterns, any additional demand for commercial space
that would be warranted by existing and future population, and the appropriate locations
for that growth. Open houses, workshops and special meetings with the Business
Improvement Areas were held during the Review process. The Commercial Policy
Review was completed last year and on March 1, 2006 Planning Services report PDS-
027 -06 was forwarded to Council with a number of recommendations. The report
indicated that Council had adopted Community Improvement Plans for Bowmanville and
Orono in 2005 and recommended that Planning staff be authorized to include in its 2007
work program a community improvement plan study for Newcastle Village Centre.
1.5 A Community Improvement Plan (CIP) is defined under Part IV of the Planning Act and
ultimately requires approval of the Ministry of Municipal Affairs and Housing. The
preparation and passage of such a plan provides municipalities with the authorization to
REPORT NO.: PSD-011-07
PAGE 3
enact certain programs, capital works, land acquisitions and other alternative measures
that are not applicable throughout the municipality but are designed to specifically
address the issues facing a designated area. For example, under a CIP the
Municipality may operate a grant or loan program to pay for the whole or part of the cost
of rehabilitating private properties and buildings. A CIP is a comprehensive community-
based planning study with implementation steps and timeframes. Bowmanville and
Orono have Community Improvement Plans which have established a program of
improvements aimed at enhancing the viability of the areas.
1.6 The most recent study which was specific to Newcastle Village was a retail market
analysis completed for the commercial development at the corner of Brookhouse Drive
and King Avenue East. Newcastle Village is growing and would benefit from the
enhancements that a CIP can provide. A CIP could recommend gateway features for
the entries into the Village. It could recommend rehabilitation of roads, sidewalks, parks
or streetscapes. A grant and/or loan program could assist in stimulating improvements
to the heritage buildings downtown such as structural repairs, fire safety or building
code improvements, and fagade improvements. To ensure that future improvements
and redevelopment of the Village's focal points and Village Centre is in keeping with the
studies that have been completed to date, and to ensure future capital improvements
are in keeping with a design plan specific to Newcastle Village, it would be prudent to
prepare a Community Improvement Plan.
1.7 Part IV of the Planning Act states that the Council of a municipality may, by by-law,
define an area of the municipality as an area to be examined for community
improvement. The Council may, after such examination is completed, prepare Official
Plan provisions with respect to the implementation of the CIP. Approval of a by-law to
study an area does not stop any type of activity from being conducted if that activity
complies with the current regulations in place. The purpose of the by-law is only to
delineate the area to be studied. The 1996 Clarington Official Plan designated a CIP
area bounded by the CP railway, Highway 401, Foster Creek and the east side of
Beaver Street as a first priority. The study boundary recommended in this report goes
beyond the area identified in the Official Plan to include both the north and south sides
of King Avenue East and West from Wilmot Creek to Graham Creek. This expanded
area greatly influences the viability and activity of the Village Centre as it is the entrance
into the central part of the community.
2.0 PUBLIC CONSULTATION
2.1 The best practices of other municipalities have indicated that the establishment of a
Community Focus Group is instrumental to guiding the community through the
preparation of the Community Improvement Plan. The Group is to be comprised of
representatives of stakeholders in the Newcastle Village community and will be assisted
by municipal staff and the Clarington Board of Trade. The Group is to be appointed by
the Director of Planning Services. The composition of the committee is detailed in the
attached work program (Attachment 2). Staff representatives would be Isabel Little,
Planner, Bruno Bianca, Design Engineer, and Lori Gordon, Deputy Treasurer.
Suzanne McCrimmon, Clarington Board of Trade, would also be a member.
REPORT NO.: PSD-011-07
PAGE 4
2.2 A terms of reference has been prepared for the Community Focus Group which outlines
the mandate of the group, the scope of their activities, membership composition, and
how the group is to function (Attachment 3). The terms of reference is considered draft
until it is confirmed by the Community Focus Group. The first task of the group will be
to review the work program and terms of reference for the Community Improvement
Plan.
2.3 The Community Improvement Plan process provides an opportunity for integration with
the Green Community Strategy. A component of revitalization could, for example,
involve energy conservation programs. Veridian is delivering some of these programs
on behalf of the Province. To this end, it would be beneficial to have Veridian on the
CFG to discuss and contribute to energy conservation initiatives for the CIP area.
2.4 This twelve month project will consist of public consultation, research and analysis, plan
preparation, and agency review. There will be no budgetary impacts for 2007. It is
anticipated that sufficient information would be gathered throughout the process to
include budget requests for a grant program and capital items in 2008.
2.5 In addition to the Community Focus Group, the input of other agencies including the
Conservation Authority, Durham Region and Ministry of Municipal Affairs, will be sought
throughout the process. Prior to bringing the CIP to Council in a finalized version, a
community meeting open to all will be held to discuss the recommendations and confirm
findings.
3.0 CONCLUSION
3.1 A Community Improvement Plan can address such items as a marketing strategy and
initiatives, the creation of a community design statement (a vision of the physical and
social characteristics that the community wishes to maintain and enhance), streetscape
enhancements and other capital improvements and the development of organizational
capital to carryout long-term recommendations.
3.2 The residents of Newcastle Village in combination with the business community, can
guide future initiatives, programs and policies for the community through the
development of a Community Improvement Plan with the assistance of the Municipality.
3.3 It is recommended that the study area by-law be approved so that the Community
Focus Group can be established and the formal process can begin.
Attachments:
Attachment 1 - Study Area By-law
Attachment 2 - Community Improvement Plan Work Program
Attachment 3 - Community Focus Group Terms of Reference
REPORT NO.: PSD-011-07
PAGE 5
List of interested parties to be advised of Council's decision:
Valentine Lovekin, Newcastle Village BIA
Suzanne McCrimmon, Clarington Board of Trade
Dave Clark, Veridian Connections
Attachment 1
To Report PSD-011-07
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 2007-
being a By-law to initiate the study of a portion of the Newcastle Village urban area as a
Community Improvement Area
WHEREAS the Planning Act, Part IV, Section 28, c.P.13, s.28 (2) provided in part the Council
of a municipality may, by by-law, define in the Municipality one or more areas thereof as an
area to be examined as community improvement areas;
AND WHEREAS Section 22.3.2 and Schedule F of the Municipality of Clarington Official Plan
proposes the older portion of Newcastle Village as a community improvement project area;
AND WHEREAS on March 1, 2006, Council authorized Staff to prepare a community
improvement plan study for the Newcastle Village Centre;
NOW THEREFORE BE IT RESOLVED THAT, the Council of the Municipality of Clarington
enacts as follows:
1. That the Newcastle Village Centre, the older residential areas and surrounding context
shown on Schedule 'A', be examined as an area of community improvement project
area.
2. Schedule "A" attached hereto shall form part of this By-law.
3. This By-law shall come into effect on the date of the passing hereof, subject to the
provisions of Part IV, Section 28, c.P.13, s.28 (2) of the Planning Act.
BY-LAW read a first time this
day of
2007
BY-LAW read a second time this
day of
2007
BY-LAW read a third time and finally passed this
day of
2007
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
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I I Newcastle Community Improvement Plan Study Area
_ Newcastle Village Centre
Attachment 2
To Report PSD-011-07
NEWCASTLE VILLAGE COMMUNITY IMPROVEMENT PLAN
WORK PROGRAM
WHYWILL THIS CIP STUDY BE UNDERTAKEN?
The main purpose of this Community Improvement Plan (CIP) is to articulate a vision for
public and private improvements in Newcastle Village, based on an assessment of past
experience and future prospects, along with a realistic "road map" of how to get there.
WHAT IS A CIP?
A CIP is a comprehensive community-based planning study with no set preconceptions.
This approach implies that all previous activity, development incentives, and policies
applicable to the project area are up for review. As such, a prudent first step is to review
and explore what the main givens are for the area and what positive or negative outcomes
may arise from change. The Official Plan identified a large portion of the core of Newcastle
Village as a first priority for a Community Improvement Plan under section 22.3.2.
WHERE WILL THE STUDY AREA BE FOR THIS CIP?
The Planning Act permits Council to designate the project area to be investigated during a
CIP study. The larger the project area, the more complex and time consuming the research
and analysis may become. The Official Plan designated an area bounded by the CP
railway, Highway 401, Foster Creek and the east side of Beaver Street as first priority area
N1. The study boundary includes both the north and south sides of King Avenue East and
West from Wilmot Creek to Graham Creek as this area greatly influences the viability and
activity of the Village Centre.
WHO WILL PARTICIPATE IN THE WORK PROGRAM FOR THE CIP?
The work program identifies 4 entities to participate in distinct roles:
Entity Number/Composition Role Expectation/Outputs
Clarington Ward Councillors and Mayor Render final decision Adoption of:
Council on all matters . Work Program
pertaining to the CIP . Project Scope & Approach
and recommend it to . Consultation Process
MMAH . Draft CIP
. Final CIP
. Policy & Regulatory changes
implementing CIP
Entity Num~er/Composition Role ExpectationlQutputs
Community Stakeholders each A representative Four scheduled meetings:
Focus representing a unique community of . 3 with Clarington Staff to co-lead
Group interest or objective that residents and and gather citizen input at
Council believes ought to be business operators to scheduled public consultation
uniformly articulated address questions to, opportunities
throughout the development and receive feedback . 1 with Clarington Staff near the
of the CIP. from end of the project to review draft
CIP
Clarington Professionals from the The staff reporting to Synthesis and presentation of all
Staff Planning Services, Council, responsible information gathered during the CIP
Engineering Services, and for producing the CIP . process and documented in the
Finance Departments, and and taking on tasks CIP.
the Clarington Board of such as:
Trade . research and
presentation of
analyses
. coordination and
recording of
meetings and public
consultation events
. drafting of proposed
policy and by-law
amendments & final
report production
Citizens of Any individual citizen of Offering opinions, Participation in any or all of 3
Clarington Clarington interested in insights, options, and scheduled public consultation
participating in the vision for desired outcomes for opportunities and at Clarington
Newcastle Village and how it the consideration of Council meetings.
is set out for implementation the Community Focus . Community Meeting to confirm
in the CIP. Group and Staff. findings and recommendations.
The Community Focus Group is proposed as a means of capturing, in a consistent way, the
unique interests or objectives of local stakeholders who may be directly and permanently
affected by what the Newcastle Village CIP sets out in its final form. It is important that
each stakeholder viewpoint is represented throughout the development of the CIP. In a
sense each stakeholder may be thought of as the "ambassador" for his/her stakeholder
viewpoint.
STAKEHOLDER IMPLICATION # STAKEHOLDER IMPLICATION #
VIEWPOINT VIEWPOINT
Newcastle Village Effect on home life and 1 Newcastle Village Effect on business 1
resident neighbourhood appeal Chamber of viability and employee
Commerce retention
Newcastle Village Effect on business 1 Sports / Recreation Effect of the CIP for 1
business operator viability in local area Community fulfilling regional sports
facilities
needs/expectations
STAKEHOLDER IMPLICATION # STAKEHOLDER IMPLICATION #
VIEWPOINT VIEWPOINT
Newcastle Village Effect on commercial 1 Newcastle/Bond head Effect on community 1
Business core and development Ratepayers perception
Improvement Area potential Association
member
Newcastle Village Effect on Society events 1 Greater Clarington Effect on the 1
and District Historical Community municipality for a non-
Society representative local viewpoint
Representative
Newcastle Village Effect on the Community 1 Newcastle Village Effect on Lions Club 1
Community Hall Hall operations. Lions Club function and events
representative
Veridian Connections Green Community 1
Strateqy input
HOWWILL THE CIP WORK PROGRAM PROCEED?
The CIP will take into account the existing Official Plan policies contained within the
Newcastle Village Centre Secondary Plan. Consideration will be given to the recent and
future growth in residential development and the Municipality's upcoming indoor and
outdoor recreational facility, library facility, and fire hall relocation.
The work program groups tasks into four phases as summarized in the attached "Work
Program At-A-Glance". It is not the intention to identify here every administrative task
needed to complete the work program.
PROJECT PLANNING
. Establish the need for and desired approach to be used for the CIP, and thereby the
rationale for doing the CIP
. Develop a Draft Work Program that can accommodate the desired rationale and
approach
. Confirm the boundaries of the territory to be investigated
. Designate the people to be involved in the process
. Confirm the Work Program, including the expectations regarding roles &
responsibilities, time line, and budget (report to Council)
RESEARCH AND ANALYSIS
. Research & document the existing contexts at the outset of the planning study to be
used as background for discussions and a benchmark for measuring "what is"
against "what is possible". Typical contexts are: policy, land use, property ownership,
physical condition/character, history and heritage, demographics (CIP area and
beyond it), investment & economic conditions, infrastructure ("hard" and "soft") etc.
. Undertake a workshop with the focus group to arrive at a consensus of the area's
strengths, weaknesses, opportunities, and threats. This activity should validate and
update/modify/supplement the research documented in the previous step.
. Review the Community Focus Group's impression of the area's conditions and
potential with community for confirmation.
DEVELOP RECOMMENDATIONS
. Undertake a brainstorming exercise to set goals and objectives for the area, based
on the analysis documented from the previous project phase. The forum proposed
for this activity is a weeknight evening workshop with the Clarington Staff and the
Community Focus Group.
. Document a list of potential implementation measures which are capable of
addressing the weaknesses and threats identified from the previous project phase.
These typically fall into the area of policy changes, financial tools, and organizational
changes.
. Produce the draft version of the CIP documenting specific recommended initiatives
in various areas [e.g. policy, land use, property ownership, physical
condition/character, infrastructure] together with time lines, resources,
responsibilities. The Draft CIP would contain all documentation of the work
undertaken in both this and the previous phase.
. Review the draft CIP with the community at an open house. Review the draft with
the Community Focus Group and request the Group to render a written opinion.
. Review draft CIP with Durham Planning and MMAH.
. Forward the draft CIP with a Staff report and the Community Focus Group
recommendations to Council.
IMPLEMENTATION
. Submit the Draft CIP for deliberation at the GP&A meeting
. Adopt the CIP including any amendments resulting from Council's deliberation of the
draft
. Submit the CIP to MMAH for approval
. Draft amendments to by-laws, policies, zoning, etc. may also be prepared during this
phase with a view to being ready to adopt them with, or shortly after, the MMAH's
adoption of the finalized CIP.
WHEN WILL THIS CIP BE COMPLETED?
The appended "Work Program At-A-Glance" contemplates that the CIP will take
approximately 12 months to complete. This time line was based on the staff resources
available to participate in the project and the assumption that the territory to be investigated
is similar in scope to what has traditionally been characterized locally as the Newcastle
Village Urban Area.
NEWCASTLE VILLAGE WORK PROGRAM
MONTH JAN. FEB. MAR. APR. MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC.
1 PROJECT PLANNING
1.1 Draft Work Program Complete
1.2 Establish approach and rationale for Complete
CIP
1.3 Designate CIP "Project Area" Council
1.4 Establish Community Focus Group Staff
(CFG)
1.5 Confirm Work Program CFG
2 RESEARCH AND ANALYSIS
2.1 Research Context(s) Staff Staff Staff
2.2 Community Analysis Workshop* Staff!
(comments on proposals) CFG
3 DEVELOP RECOMMENDATIONS
3.1 Visioning Workshop Staff!
CFG
3.2 Research Potential Implementation Staff Staff Staff Staff Staff
Measures
3.3 Confirm Findings!Report to CFG Staff Staff Staff! Staff Staff Staff
CFG
3.4 Prepare Draft CIP Staff!
CFG
3.5 Public Review of CIP* Community
4 IMPLEMENTATION
4.1 Adopt Final CIP Council
4.2 Obtain MMAH approval of CIP Staff
4.3 Pursue Zoning Changes Staff Council
CFG = Community Focus Group * Community meetings (public review process)
Attachment 3
To Report PSD-011-07
NEWCASTLE VILLAGE COMMUNITY FOCUS GROUP
TERMS OF REFERENCE
Back~round
Clarington Council has initiated a Community Improvement Plan (CIP) for the Newcastle
Village area. The main purpose of the CIP is to articulate a of public and private
improvements for the continued prosperity of Newcastle Vi ough an assessment of
past experiences and future prospects, as well as reali rograms and steps for
the implementation of the vision.
ent of the
Ions and by providing insight
esents a cross-section of the
stakeholder groups, property
tside the core urban area
nvironmental, social/historic,
iated with Newcastle Village will also be
mmunity Strategy will be requested to join
n initiatives.
A Community Focus Group (CFG) has bee
CIP. This group will assist staff in developing
into Newcastle Village. To ensu hat the
community, volunteers will be soug
and business owners, and residents, I
of Newcastle Village. ntatives
cu Itu ra I/recreationa I
welcomed. The V
) will provide advice to the Director of Planning
unity mprovement Plan Work Program and will bring to the
ity interests and perspectives. The CFG will assist in
ic, especially Newcastle Village residents. In performing these
functions, the CFG be expected to represent the views of both present and future
residents of Newcastle Village and the municipality as a whole. The members of the group
shall work cooperatively and in partnership with the Municipality and the Clarington Board
of Trade.
Scope of Activities
The CFG, in fulfilling its mandate, is to provide advice to the Municipality and communicate
information back to their respective stakeholder groups, where appropriate. The
Committee will review information associated with community improvement programs and
provide advice on which initiatives would provide the greatest benefit to Newcastle Village.
While individual members of the CFG may represent various int st groups, the opinions
and positions taken by the members and the CFG are not b' , in whole or in part, on
either Clarington Councilor the groups they represent.
Membership
The CFG is a volunteer Committee consisti
Planning Services shall seek to appoint mem
Newcastle Village stakeholders, including, but not
o Newcastle Village Chamber
o Newcastle Village BIA
o Newcastle/Bondhea
rests from
Historical Society
Ity representative
Members may rep ore than one specific interest. A Council representative for the
Newcastle Village area will serve on the CFG, Staff representatives from both the Planning
Services Department and the Clarington Board of Trade shall be appointed to sit on the
Committee as non-voting members. Other staff members will be asked to assist at specific
stages of the study.
Members appointed to sit on the CFG must be willing to commit the time required to
understand and evaluate the information provided, as well as be open-minded to various
opinions and perspectives of other members of the CFG.
Openings for membership shall be publicly advertised and all residents of the Municipality
are eligible to apply. Applicants will submit applications to the nicipality of Clarington
Planning Services Department. Members will be formally nted by the Director of
Planning Services.
The Council representative shall sit as the interi
Vice-Chair from among its membership.
ensure that the CFG carries out its mandate,
CFG and Staff.
If an individual member is unable to a
ay request permission from
meeting. The Chair shall
who is absent for three
signation of any member. The Director
acancies as required.
lerica, administrative and technical assistance to the CFG.
ation and assist in the interpretation of this material.
The term of the Committee is for the duration of the study which is estimated at one year.
Meetings
CFG meetings shall be held at the Municipal Administrative Centre or the Newcastle Village
Community Hall. The CFG shall meet at the call of the Chair at the stages of the process
as set out in the Work program. The Chair in consultation with staff shall set the agenda for
each meeting.
The CFG will attempt to work on a consensus basis; quorum shall be half the membership
(5). In the event that a consensus cannot be reached and there are divergent opinions on
issues, formal votes may be called by the Chair, with each ber having one vote.
Decisions will be carried by a majority of the members prese
Reporting
The CFG indirectly reports to Council through th
will be expected to review and make com
Improvement Plan. The CFG's comments wil
study to Council for approval.
The CFG
Community
arding the
Conflict of Interest and Confidentia
It is understood that CFG
stle Village will be affected
constitute a conflict of interest.
ents that would be of an individual rather
'ct of interest and refrain from the debate
It
ussion and individual opinions of the members will be
Community Focus meetings are open to the public. Should a member of the public
wish to make representation to the CFG they will be required to register in advance of the
meeting and will be allowed a 10 minute presentation, question and answer period on the
agenda. Participation of the public at the meeting will be at the discretion of the Chair.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 2007-
being a By-law to initiate the study of a portion of the Newcastle Village urban area as a
Community Improvement Area
WHEREAS the Planning Act, Part IV, Section 28, c.P.13, s.28 (2) provided in part the Council
of a municipality may, by by-law, define in the Municipality one or more areas thereof as an
area to be examined as community improvement areas;
AND WHEREAS Section 22.3.2 and Schedule F of the Municipality of Clarington Official Plan
proposes the older portion of Newcastle Village as a community improvement project area;
AND WHEREAS on March 1, 2006, Council authorized Staff to prepare a community
improvement plan study for the Newcastle Village Centre;
NOW THEREFORE BE IT RESOLVED THAT, the Council of the Municipality of Clarington
enacts as follows:
1. That the Newcastle Village Centre, the older residential areas and surrounding context
shown on Schedule 'A', be examined as an area of community improvement project
area.
2. Schedule "A" attached hereto shall form part of this By-law.
3. This By-law shall come into effect on the date of the passing hereof, subject to the
provisions of Part IV, Section 28, c.P .13, s.28 (2) of the Planning Act.
BY-LAW read a first time this
day of
2007
BY-LAW read a second time this
day of
2007
BY -LAW read a third time and finally passed this
day of
2007
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk