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Home My WebLink About12/11/2006 General Purpose and Administration Committee Minutes December 11,2006 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, December 11,2006 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Director, Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Clerk II, Barb Boffey Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-386-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on October 2, 2006, be approved. CARRIED General Purpose and Administration Committee · Minutes December 11, 2006 Resolution #GPA-387-06 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Agenda be altered to introduce a motion to designate Members of Council as Department Chairs. CARRIED Resolution #GPA-388-06 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Members of Council be designated as a Department Chair as follows: Mayor Jim Abernethy artment artment Councillor Ma Novak Councillor Adrian Foster Councillor Charlie Trim Councillor Ron Hoo er Councillor Gord Robinson Councillor Willie Woo And; THAT the appropriate by-law be forwarded to Council for approval, forthwith. CARRIED PRESENTATION There were no presentations made under this section of the Agenda. DELEGATIONS There were no delegations made under this section of the Agenda. PUBLIC MEETING There were no Public Meetings held under this section of the Agenda. Councillor Novak chaired this portion of the meeting. - 2 - General Purpose and Administration Committee Minutes December 11, 2006 PLANNING SERVICES DEPARTMENT AMENDMENT TO APPLICATION FEES BY-LAW PLANNING AND DEVELOPMENT APPLICATIONS Resolution #GPA-389-06 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-115-06 be received; and THAT the By-law amendment (Attachment 1 to Report PSD-115-06) detailing the specific amendments to By-law 96-032, being a By-law to require the payment of fees for information and services provided by the Municipality of Clarington, as amended, be approved. CARRIED ADULT SCHOOL CROSSING GUARD REGIONAL ROAD 22 (BLOOR STREET) AND MEADOWGLADE ROAD, COURTICE Resolution #GPA-390-06 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-116-06 be received; THAT Council endorse actions taken to provide an Adult School Crossinu Guard for the location of Regional Road 22 (on the west side of the intersection at Bloor Street) and Meadowglade Road in Courtice; and THAT all interested parties listed in Report PSD-116-06 and any delegations be advised of Council's decision. CARRIED ONTARIO HERITAGE TRUST HERITAGE COMMUNITY RECOGNITION PROGRAM NOMINEES Resolution #GPA-391-06 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report PSD-117-06 be received; - 3 - General Purpose and Administration Committee Minutes December 11, 2006 THAT the Ontario Heritage Trust be advised that the Council of the Corporation of the Municipality of Clarington nominates: · Myno Van Dyke for recognition under the Heritage Community Reco~lnition Program for his significant contribution to the preservation of the cultural heritage of the Municipality of Clarington; · Jim and Margaret Coombes for recognition under the Heritage Community Recognition Program for their significant contribution to the preservation of the built heritage of the Municipality of Clarington; and THAT Myno Van Dyke, Jim and Margaret Coombes, and the Ontario Heritage Trust be advised of Council's decision, forthwith. CARRIED LICENSE AGREEMENT FOR CANADIAN NATIONAL RAILWAY COMPANY LANDS AT MILE 288.9 FOR THE WATERFRONT TRAIL Resolution #GPA-392-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-118-06 be received; THAT the license agreements for recreational purposes be entered into with the Canadian National Railway Company lands at Mile 288.9 under the access bridge to Wilmot Creek Retirement Community, Part of Lot 3, Broken Front Concession, former Township of Darlington; THAT By-laws authorizing the Mayor and Clerk to execute the agreement for the above noted license be adopted; THAT Council authorize staff and the municipal Solicitor to take all necessary steps to finalize this license agreement; and THAT all interested parties listed in Report PSD-118-06 and any delegations be advised of Council's decision. CARRIED - 4 - General Purpose and Administration Committee Minutes December 11, 2006 ENFIELD TRANSFORMER STATION - CLASS ENVIRONMENTAL ASSESSMENT UPDATE Resolution #GPA-393-06 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-119-06 be received for information; THAT Hydro One be requested to provide a presentation to Council and meet with affected residents at a location within Clarington prior to finalizing the Notice of Completion of the Environmental Study Report; THAT Hydro One and the Ministry of the Environment be forwarded a copy of Report PSD-119-06; and THAT all interested parties listed in Report PSD-119-06 and any delegation be advised of Council's decision. CARRIED PORT GRANBY PROJECT - EXTENSION OF CONTRACT FOR MUNICIPAL PEER REVIEW SERVICES Resolution #GPA-394-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-120-06 be received; THAT the existing contract with Hardy Stevenson & Associates Limited, Toronto, for Consulting Services, Port Granby Long-Term Low-Level Radioactive Waste Management Project, be extended to the end of 2008; THAT the total funds required be expensed to Account # 100-50-385-10175-7160; THAT the By-law, Attachment 1 to Report PSD-120-06, authorizing the Mayor and Clerk to execute the agreement, be approved; and THAT the interested parties be advised of Council's decision. CARRIED - 5 - General Purpose and Administration Committee Minutes December 11, 2006 CANADIAN URBAN ARCHETYPES PROJECT: URBAN FORM AND ENERGY CONSUMPTION Resolution #GPA-395-06 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-121-06 be received for information. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR OCTOBER, 2006 Resolution #GPA-396-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report EGD-052-06 be received for information. CARRIED CLARNEW SUBDIVISION PHASE 1, NEWCASTLE, PLAN 40M-1976, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-397-06 Moved by Councillor Novak, seconded by Councillor Trim THAT Report EGD-053-06 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-1976; and THAT Council approve the By-laws attached to Report EGD-053-06, assuming certain streets within Plans 40M-1976 and 40R-17504 as public highways. CARRIED - 6 - General Purpose and Administration Committee Minutes December 11, 2006 PORT OF NEWCASTLE SUBDIVISION, NEWCASTLE PHASE 1 STAGE 1A, PLAN 40M-1984 (PART OF) AND PHASE 1 STAGE 2, PLAN 40M-2003 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-398-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report EGD-054-06 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plans 40M-1984 and 40M-2003; and THAT Council approve the By-laws attached to Report EGD-054-06, assuming certain streets within Plans 40M-1984 and 40M-2003 as public highways. CARRIED ST. STEPHENS ESTATES SUBDIVISION PHASE 1, BOWMANVILLE, PLAN 40M-1977, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-399-06 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report EGD-055-06 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-1977; and THAT Council approve the By-laws attached to Report EGD-055-06, assuming certain streets within Plan 40M-1977 as public highways. CARRIED OPERATIONS DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. - 7 - General Purpose and Administration Committee Minutes December 11, 2006 EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - OCTOBER 2006 Resolution #GPA-400-06 Moved by Councillor Foster, seconded by Councillor Novak THAT Report ESD-012-06 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT PET PLAN INSURANCE SHELTER PARTNERSHIP PROGRAM - UPDATE Resolution #GPA-401-06 Moved by Councillor Foster, seconded by Councillor Trim THAT Report CLD-025-06 be received for information. CARRIED PROPOSED NEW RESPONSIBLE PET OWNER BY-LAW AND KENNEL BY-LAW Resolution #GPA-402-06 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Addendum to Report CLD-022-06 be received; THAT the Kennel By-law (Attachment 2 to Addendum to Report CLD-022-06) be forwarded to Council for approval; THAT the Responsible Pet Owner By-law (Attachment 1 to Addendum to Report CLD-022-06) be forwarded to Council for approval; and THAT Animal Alliance of Canada, the Animal Advisory Committee, and all interested parties listed in Addendum to Report CLD-022-06 be advised of Council's decision and forwarded a copy of the By-laws. CARRIED - 8 - General Purpose and Administration Committee Minutes December 11, 2006 Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CONFIDENTIAL REPORT REGARDING A PERSONNEL MATTER Resolution #GPA-403-06 Moved by Councillor Hooper, seconded by Councillor Foster THAT Confidential Report COD-062-06 be referred to the end of the agenda to be considered in a "closed" meeting. CARRIED TENDER AWARDS COUNCIL BREAK Resolution #GPA-404-06 Moved by Councillor Novak, seconded by Councillor Foster THAT Report COD-063-06 be received; and THAT By-law attached to Report COD-063-06, marked Schedule "C" authorizing the Mayor and Clerk to enter into the necessary agreement, be approved. CARRIED FINANCE DEPARTMENT CONFIDENTIAL REPORT REGARDING A SECURITY MATTER Resolution #GPA-405-06 Moved by Councillor Foster, seconded by Councillor Trim THAT Confidential Report FND-017 -06 be referred to the end of the agenda to be considered in a "closed" meeting. CARRIED .9. General Purpose and Administration Committee Minutes December 11, 2006 LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES Resolution #GPA-406-06 Moved by Councillor Novak, seconded by Councillor Foster THAT Report FND-018-06 be received; and THAT the list (Attachment 1 to Report FND-018-06) of applications for cancellation, reduction, apportionments or refund of taxes be approved. CARRIED CASH ACTIVITY - THIRD QUARTER OF 2006 Resolution #GPA-407-06 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report FND-O 19-06 be received; THAT in accordance with provision of Chapter 25, Section 286 of the Municipal Act, S.O. 2001, the Treasurer reports the cash position of the Municipality of Clarington for the third quarter of the year 2006, as shown on the attached schedule (Part A to Report FND-019-06); and THAT Part "A" to Report FND-019-06 of the expenditures for the third quarter of the year be confirmed. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no Reports considered under this section of the Agenda. UNFINISHED BUSINESS Resolution #GPA-408-06 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting be "closed" to allow for consideration of Confidential Report COD-062-06 regarding a personnel matter and Confidential Report FND-017 -06 regarding a security matter. CARRIED The meeting resumed in "open" session at 10:34 a.m. .10 . General Purpose and Administration Committee Minutes December 11, 2006 RATIFY ACTIONS Resolution #GPA-409-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT the actions taken at the "closed" meeting be ratified. CARRIED OTHER BUSINESS Resolution #GPA-41 0-06 Moved by Councillor Robinson, seconded by Councillor Foster THAT in accordance with Section 226 of the Municipal Act, 2001, c.25, during the four- year term of Council (2006 through to 2010), Regional Councillor Wards 1 and 2 and Regional Councillor Wards 3 and 4 be appointed as the Deputy Mayor for the Municipality of Clarington on an alternating year-about schedule beginning with Regional Councillor Wards 3 and 4; and THAT the appropriate by-law be forwarded to Council for approval, forthwith. CARRIED Resolution #GPA-411-06 Moved by Councillor Foster, seconded by Councillor Robinson THAT the correspondence dated November 14, 2006 from Deborah Bowen, Deputy Clerk, Regional Municipality of Durham, requesting Council's nominees to the Conservation Authorities be received; THAT the Municipality of Clarington nominate the following members of Council to the various Conservation Authorities: Central Lake Ontario Conservation Councillor Mary Novak, and Authority Councillor Adrian Foster Kawartha Conservation Councillor Ron Hooper Ganaraska Conservation Authority Councillor Gord Robinson, and Councillor Charlie Trim And; THAT the Regional Municipality of Durham be advised of Council's decision, forthwith. CARRIED - 11 - General Purpose and Administration Committee Minutes December 11, 2006 ADJOURNMENT Resolution #GPA-412-06 Moved by Councillor Robinson, seconded by Councillor Foster THAT the meeting adjourn at 10:38 a.m. CARRIED /1 (- / ~7: .:^'- DE'PT0-c~~ ~/ - 12 -