HomeMy WebLinkAboutCOD-063-06
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, December 11th, 2006 C-PA -L((i/-Oc:'
Report #: COD-063-06 File #_ By-law # d-OtJ0 - ;);)..Cj
Subject: TENDER AWARDS COUNCIL BREAK
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-063-06 be received; and
2. THAT the attached By-law, marked Schedule "C" authorizing the Mayor and
Clerk to enter into the necessary agreement be approved.
Submitted
w -
arie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
Reviewed bO~~.
Franklin Wu,
Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COD-063-06 PAGE 2
________________________________________________________________________________
BACKGROUND AND COMMENT:
In accordance with Purchasing By-law 2006-127, the following contract was awarded
during the Council Break:
CL2006-61, Courtice Entrance Feature
1.
The above noted contract was awarded to Ron Robinson Limited, Bowmanville, Ontario
for a total bid amount of $77,252.01 plus GST. A Copy of JVF Consultants (1998) Inc.
Landscape Architects letter summarizing their bid analysis and recommending the
award and the recommendation from the Manager of Park Development are attached
as Schedule “A” and Schedule “B” respectively.
Tenders were publicly advertised and issued with bids being submitted as per Schedule
“A” attached.
The total project costs, including Construction Administration and Contingency are
estimated at $96,977.00. Funding for this project in the amount of $140,000.00 is
provided in Capital Account #110-32-325-83308-7401 leaving a surplus of $43,023.00.
The low bidder has provided satisfactory service to the Municipality of Clarington in
recent years.
______________________________________________________________________
Attachments:
Attachment 1 – Schedule “A”, Letter from JVF Consultants (1998) Inc.
Attachment 2 – Schedule “B”, Memo from Peter Windolf, Manager, Park Development
Attachment 3 – Schedule “C”, By-law
~
FROM: JUF CONSULT~5 LTD
FRX NO. 9056864843
Nov. 13 2006 12:47PM P2
SCHEDULE "A"
November J O. 2006
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LANDSCAPE ARCHITECTS
1895 Oeme.ts R_
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Pickenq. Oabri.
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Td.: (905) 616.2954
Fu: (905) "'-4843
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Landscape Architecture
Urban Design Bite Planning
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Dlusttative Graphics
Ms. Lou ADa Birkett, C.P.P., A.M.e.T.
Purchasiag Mallager
Corporation of the Municipality ofClarington
40 Temperance Street
BowmanvUle, ON LIC JA6
Dear Ms. Birkett:
Re: Contract No. CL2006-6t. Courtice Entry Feature
Tenders for the above project were opened at the Municipal offices on Wednesday
November 1,2006, at 2:00:00 p.m. local time. The bids received, exclusive or GST, are
swrunanzed as fonows:
BIDDER TOTAL BID AMOUNT
Ron Robinson Limited $ 77.252.01
Bowmanville, ON
Rutherford Contracting Ltd. $ 78,431.12
Gormley, ON
Kon-Strutt Construction $ 115,250.00
Mapl~ ON
Peninsula Construction Inc. S 120,S41.5 J
FonthilI.ON
From the above tenders reviewed. the lowest tender from Ron Robinson Limited was
found to have no irregularities in its pricing.
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FROM : JUF c:o.su.. TANTS L TD
FFlX NO. 9056864843
Nov. 13 2006 12: 47PM P3
SCHEDULE "A"
-2-
Ron Robinson Limited bas satisfactorily completed many road and park projects within
the Municipality of Clarington over the years including Guildwood Park in 2002.
1 recommend that a 10% contingency allowance be carried for this construction project.
With the funding availability and based on the past experience of the low bidder. i~ is
recommended that Contract CL2006-61 be awarded to, Ron Robinson Limited in the
amount of $77,252.01 (excluding GST).
ditional infonnation, please contact the undersigned.
Yours truly.
..
John Vieira O. .A C.S.L.,A
)VF Consultants (1998) Inc.
Landscape Architects
ce. Mr. Peter Windolf. Manager. Park Development
Engineering Services Dcpanment, Municipality ofClarington
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SCHEDULE "B"
MEMO
TO:
FROM:
Louann Birkett, Purchasing Manager
Peter Windolf, Manager, Park Development
DATE:
Nov.13, 2006
SUBJECT: Courtice Entrance Feature
CL2006-61
I have reviewed the recommendation provided by JVF Consultants and offer the
following comments.
I concur with the recommendation to award the contract to Ron Robinson Limited
in the amount of $77,252.01 exclusive of G.S.T. for the Courtice Entrance
Feature
A contingency amount of 10% is carried forward for the project. Therefore,
including design and tender fees as well as contract administration fees, the
following is the Municipal breakdown for the above referenced project;
Courtice Entrance Feature
Account 110 32 325 83308 7401
Total Project $96,977
Amount
BudQet Amount $140,000
Estimated $43,023
BudQet Surplus
I recommend a report to the CAO to move forward based on the breakdown
above. Attached for your files is the recommendation provided by JVF
Consultants. Should you have any questions, please feel free to contact me.
2
Regards,
SCHEDULE "B"
~~~~
Peter Windolf,
Manager, Park Development
Attachment
Cc Nancy Taylor, Director of Finance
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379
Schedule "C"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-lAW 2006-
Being a By-law to authorize a contract between
the Corporation of the Municipality of Clarington and Ron
Robinson Limited, Bowmanville, Ontario, to enter into
agreement for the Courtice Entrance Feature.
THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON HEREBY ENACTS AS
FOllOWS:
1 . THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Ron Robinson Limited, Bowmanville, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2006.
By-law read a third time and finally passed this day of
,2006.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk