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HomeMy WebLinkAbout10/02/2006 General Purpose and Administration Committee Minutes October 2, 2006 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, October 2, 2006 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Director, Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Clerk II, Barb Boffey Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-359-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on September 18, 2006, be approved. CARRIED General Purpose and Administration Committee Minutes October 2, 2006 PRESENTATION Dave Hardy, Hardy Stevenson and Associates Ltd., addressed Committee in regards to the Clean Up Criteria document for the Port Granby project. Dave Hardy provided a brief update concerning the results of the Municipal Peer Review Team’s (MPRT) review of the Low-Level Radioactive Waste Management Office’s (LLRWMO) Cleanup Criteria document. Mr. Hardy stated the MPRT has been working with the LLRWMO since mid-2004 on this process. He stated the clean up criteria is 30% more conservative than the standards set out by the Canadian Safety Commission, ultimately ensuring that Federal criteria would be met. Mr. Hardy stated the goal of the clean up is to have the Port Granby site made available for recreational purposes, ensuring all regulatory requirements were met, as well as ensuring the health and safety of residents now and in the future. He stated the LLRWMO’s Cleanup Criteria document identifies all concerns and appropriately discusses the methodology used in the process. In conclusion, Mr. Hardy stated the objective was to receive, from Committee, any municipal interests as well as gain input and concurrence prior to the MPRT signing off on LLRWMO’s Cleanup Criteria document. Mirka Januszkiewciz, Director, Waste Management, The Regional Municipality of Durham, introduced Bunny Lockett, Operations Technician, The Regional Municipality of Durham and stated she would address Committee in regards to the Durham/York Residual Waste Study. Ms. Lockett provided a brief history concerning the Durham/York Residual Waste Disposal Study and stated it was initiated in October, 2004 to investigate energy from waste. By 2010 the State of Michigan will be closing it’s borders to Ontario residential garbage. A partnership with The Regional Municipality of York was formed and an environmental assessment was undertaken to investigate the creation of an energy from waste type facility for the disposal of residual waste. Ms. Lockett stated intensive consultations using various mediums had been conducted with residents and government officials, and in June, 2006 thermal treatment was selected as the preferred alternative. She stated next steps were the selection of a site and selection of a preferred vendor to build the facility which is anticipated to begin operation in December, 2010. Ms. Lockett stated benefits from an energy from waste facility included a solution to manage waste for the next 35 years, potential revenues from energy, employment opportunities, a green business community, and recognition for Durham Region as being a leader in technology. - 2 - General Purpose and Administration Committee Minutes October 2, 2006 DELEGATIONS Resolution #GPA-360-06 Moved by Councillor Trim, seconded by Councillor Foster THAT the Agenda be altered to add Bill Calver and Richard Ward to the list of delegations. CARRIED Kevin Tunney, Tunney Planning, on behalf of Foster Creek Developments, 2083302 Ontario Limited and Robert J. Stephenson, appeared before Committee with respect to Report PSD-109-06 – Proposed Amendment to Draft Approved Plan of Subdivision and Rezoning Applications ZBA2006-0015, SC-2001-001 and 18T-89059. Mr. Tunney informed the Committee that the application did comply with the Region of Durham and Municipality of Clarington’s Official Plans; respecting densities, road patterns, road systems, schools, and parks. Mr. Tunny requested that the Committee approve the Report. Hannu Halminen, Foster Creek Developments, appeared before Committee with respect to Report PSD-109-06 – Proposed Amendment to Draft Approved Plan of Subdivision and Rezoning Applications ZBA2006-0015, SC-2001-001 and 18T-89059. Mr. Halminen stated the development will generate development charges in excess of $15 million. He stated this could pay for community infrastructure and that each housing unit would generate 2.5 man years of employment resulting in over 1,600 man years of employment over the duration of the project. Mr. Halminen stated 12 acres of the development is being preserved and would be donated to the municipality at no cost. Mr. Halminen also stated the proposed development is within the current guidelines, and urged Committee to support the Staff Recommendations as contained in the Report. Linda Jansma, appeared before the Committee with respect to Report OPD-011-06 – Pesticide Reduction in Clarington, and stated her support to a ban on pesticide use in Clarington. Ms. Jansma stated the Canadian Association of Physicians for the Environment indicate that a study conducted by the Ontario College of Family Physicians and the Canadian Environmental Law Association provide a summary of scientific and medical evidence concerning pesticides and their effects on human health. Ms. Jansma stated the study links pesticide use to diseases such as Alzheimer’s, Parkinson’s, Lupus, Leukemia and Cancer. Ms. Jansma encouraged the Committee to ban all pesticide use in Clarington, rather than reducing pesticide use by 10-24%. - 3 - General Purpose and Administration Committee Minutes October 2, 2006 Dr. Ken Ranney, appeared before Committee with respect to Report OPD-011-06 – Pesticide Reduction in Clarington and as a follow-up to his presentation to Council in June. Dr. Ranney stated his support of a ban on pesticide use in Clarington and asked the Committee to support this ban. Dr. Ranney sited several other municipalities who have passed by-laws banning the use of pesticides and questioned, therefore, “why it is so complicated”. As studies indicate there may be links but not definitively proven, he encouraged Council to be proactive by following the “precautionary principle”. Tom Barrie, farmer and Chair of the Clarington Agricultural Advisory Society, appeared before the Committee with respect to Report OPD-011-06 – Pesticide Reduction in Clarington. Mr. Barrie stated his opposition to a ban on pesticide use in Clarington and cautioned if a by-law is passed, it could potentially remove agriculture in the Clarington area. Mr. Barrie stated all pesticide users must pass a test with a 75% pass rate, and concluded that a comprehensive program including crop rotation, modern day herbicides, cut and mow, and cultivation is the best solution. Mr. Barrie urged the Committee to endorse the Staff Report. Cameron Mountenay, resident of Newcastle, appeared before Committee with respect to Report PSD-109-06 – Proposed Amendment to Draft Approved Plan of Subdivision and Rezoning Applications ZBA2006-0015, SC-2001-001 and 18T-89059. Mr. Mountenay stated he is not in support of the revised Foster Creek Development application because of the reduced lot sizes resulting in reduced driveway parking, traffic issues, and increased congestion. Mr. Mountenay showed various pictures to substantiate his opposition. Mr. Mountenay believes this amended plan is a classical “bait and switch”. Bill Calver, resident of Newcastle, appeared before Committee with respect to Report PSD-080-06 – Addendum to Report PSD-080-06, Use of Poppy Symbol on Street Signs. Mr. Calver thanked the Committee for supporting the use of poppy symbols on street signs and stated he is hopeful the Committee will continue to acknowledge veterans killed in action overseas in this manner, including current day wars. Richard Ward appeared before the Committee with respect to Report ADM-006-06. Mr. Ward stated he agrees with By-law 2001-141 being repealed but stated his opposition to sections 1.3 and 2.3 in the Report. Mr. Ward filed, with the Deputy Clerk, a DVD regarding water billing and encouraged all Members of Council to review it. - 4 - General Purpose and Administration Committee Minutes October 2, 2006 Councillor Foster chaired this portion of the meeting. PUBLIC MEETING (a) Subject : Proposed Responsible Pet Owners By-law Report CLD-022-06 : No one spoke in support of or in opposition to Report CLD-022-06. (b) Subject : Proposed Kennel By-law Report CLD-022-06 : No one spoke in support of or in opposition to Report CLD-022-06. Councillor Schell chaired this portion of the meeting. (c) Subject : Application to Amend the Zoning By-law 84-63 Applicant: Gertrude Tomina Report PSD-105-06 : Glen Ferguson, Planner, appeared before the Committee and provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-105-06. No one spoke in opposition to Report PSD-105-06. Peter Johnson, on behalf of the applicant, appeared before the Committee in support of Report PSD-105-06 – Application to Amend the Zoning By-law 84-63 and to address any concerns of the Committee. Mr. Johnson stated the proposed facility will be 4,400 square feet. Sernas Associates have been engaged to conduct the environmental studies and an architect has also been engaged. Residents presently using the existing golf facility have expressed their approval of an indoor golf dome facility and club house. PLANNING SERVICES DEPARTMENT REZONING TO PERMIT AN INDOOR GOLF DOME FACILITY AND CLUB HOUSE AS PERMITTED USES AT 2735 HANCOCK ROAD IN COURTICE APPLICANT: GERTRUDE TOMINA Resolution #GPA-361-06 Moved by Councillor Pingle, seconded by Councillor Foster THAT Report PSD-105-06 be received; - 5 - General Purpose and Administration Committee Minutes October 2, 2006 THAT the application to amend the Zoning By-law submitted by Gertrude Tomina be referred back to Staff for further processing; and THAT all interested parties listed in Report PSD-105-06 and any delegations be advised of Council’s decision. CARRIED MUNICIPAL ACCEPTANCE OF CLEAN-UP CRITERIA FOR THE PORT HOPE AREA INITIATIVE Resolution #GPA-362-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-106-06 be received; THAT Council concur with the Municipal Peer Review Team’s conclusions with respect to the Clean-up Criteria Document for the Port Hope Area Initiative; THAT Council authorize the Municipal Peer Review Team to sign the Comment and Disposition Form for the Clean-up Criteria Document on behalf of the Municipality of Clarington; and THAT a copy of Council’s decision be forwarded to all interested parties indicated in Report PSD-106-06. CARRIED AS AMENDED LATER IN THE MEETING (See following amending motion) Resolution #GPA-363-06 Moved by Mayor Mutton, seconded by Councillor Pingle THAT a copy of the Municipality of Clarington’s file regarding the Port Hope Area Initiative, be forwarded to the Honourable Bev Oda, MP for Durham; and THAT a copy of Council’s decision also be forwarded to the Honourable Bev Oda, MP for Durham. CARRIED - 6 - General Purpose and Administration Committee Minutes October 2, 2006 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF SEPTEMBER 14, 2006 Resolution #GPA-364-06 Moved by Councillor Foster, seconded by Councillor MacArthur THAT Report PSD-107-06 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on September 14, 2006 for applications A2006-0016, A2006-0029, and A2006-0030 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: CCCC GLEN ABBEY LIMITED Resolution #GPA-365-06 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Report PSD-108-06 be received; THAT the application submitted by CCCC Glen Abbey Limited to remove the Holding (H) symbol be approved for Parts 1-6 on Plan 40R-24278, the Amenity Centre in the Port of Newcastle development; THAT the by-law attached to Report PSD-108-06 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-108-06 and any delegations be advised of Council's decision. CARRIED - 7 - General Purpose and Administration Committee Minutes October 2, 2006 AMENDMENT TO FOSTER NORTH NEIGHBOURHOOD DESIGN PLAN PROPOSED AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISIONS AND RELATING REZONING APPLICANT: FOSTER CREEK DEVELOPMENTS, 2083302 ONTARIO LIMITED AND ROBERT J. STEPHENSON Resolution #GPA-366-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report PSD-109-06 be received; THAT the revised Foster North Neighbourhood Design Plan bounded by the Foster Creek Valleylands, King Avenue West, Rudell Road and the St. Lawrence & Hudson (Canadian Pacific) Railway be received; THAT the application for the proposed Amendment to Draft Approved Plans of Subdivision 18T-89059 and S-C-2000/001 and related Zoning By-law Amendment, submitted by Foster Creek Developments, 2083302 Ontario Limited, and Robert J. Stephenson be approved as per Attachment 2 to Report PSD-109-06, subject to the conditions of Draft Approval, as contained in Attachment 3 to Report PSD-109-06; THAT the application for Zoning By-law Amendment, submitted by Foster Creek Developments, 2083302 Ontario Limited, and Robert J. Stephenson be approved as per Attachment 4 to Report PSD-109-06; THAT the Mayor and Clerk be authorized by By-law to enter into an agreement with the Owners and the By-law be forwarded to Council at such time the Owners are prepared to proceed with this development; THAT a By-law to remove the “Holding (H)” Symbol be forwarded to Council at such time as the Owners have entered into a subdivision agreement with the Municipality; THAT a copy of Report PSD-109-06 and Council’s decision be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in Report PSD-109-06 and any delegations be advised of Council’s decision. CARRIED AS AMENDED LATER IN THE MEETING (See following amending motion) - 8 - General Purpose and Administration Committee Minutes October 2, 2006 Resolution #GPA-367-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT the Neighbourhood Design Plan be revised so that the 10 m lots fronting on the Street A (Massey Street extension), between King Avenue West and Street F be revised to have a minimum frontage of 15 m. CARRIED AMENDMENT TO DRAFT APPROVED PLAN OF CONDOMINIUM APPLICATION APPLICANT: PORT OF NEWCASTLE DEVELOPMENTS INC. Resolution #GPA-368-06 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Report PSD-110-06 be received; THAT the Amendment to Draft Approved Plan of Condominium application, submitted by Port of Newcastle Developments Inc. be approved and that the Director of Planning Services be authorized to issue Draft Approval, subject to the conditions as contained in Attachment 3 to Report PSD-110-06; THAT a copy of Report PSD-110-06 be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-110-06 and any delegation be advised of Council's decision. CARRIED AMENDMENT TO CONDITIONS OF DRAFT APPROVAL FOR A DRAFT PLAN OF SUBDIVISION FOR 70 DWELLING UNITS, BOWMANVILLE APPLICANT: HEADGATE DEVELOPMENTS INC. Resolution #GPA-369-06 Moved by Councillor MacArthur, seconded by Councillor Trim THAT Report PSD-111-06 be received; THAT the Amendment to Conditions of Draft Approval for Draft Approved Plan of Subdivision 18T-89044, Headgate Developments Inc. be approved, as shown on Attachment 2 to Report PSD-111-06; THAT the by-law to remove the Holding (H) symbol be forwarded to Council at such time that the applicant has entered into a subdivision agreement; - 9 - General Purpose and Administration Committee Minutes October 2, 2006 THAT the by-law attached to Report PSD-111-06, to authorize the Mayor and Clerk to execute a subdivision agreement between the Owner and the Municipality of Clarington, be passed; and THAT the Region of Durham and all interested parties listed in Report PSD-111-06 and any delegation be advised of Council’s decision. CARRIED Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT WESTLAKE SUBDIVISION, SOLINA, PLAN 40M-1897 ‘CERTIFICATE OF ACCEPTANCE’ AND ‘ASSUMPTION BY-LAW’, FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-370-06 Moved by Councillor Schell, seconded by Councillor Foster THAT Report EGD-033-06 be received; THAT the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-1897; and THAT Council approve the by-law attached to Report EGD-033-06, assuming certain streets within Plan 40M-1897 as public highways. CARRIED MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR AUGUST, 2006 Resolution #GPA-371-06 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report EGD-045-06 be received for information. CARRIED APPOINTMENT OF BUILDING INSPECTOR Resolution #GPA-372-06 Moved by Councillor Schell, seconded by Councillor Pingle THAT Report EGD-046-06 be received; - 10 - General Purpose and Administration Committee Minutes October 2, 2006 THAT John Tresise be appointed as Inspector for the Municipality of Clarington effective October 2, 2006 and that his name be added to Schedule ‘A’ of By-Law 2005-145; and THAT the appropriate by-law (Attachment #1 to Report EGD-046-06) be forwarded to Council. CARRIED AUBURN LANE LAND DIVISIONS, COURTICE, LD 127/2002 TO LD 136/2002, ‘CERTIFICATE OF ACCEPTANCE’ FINAL WORKS INCLUDING BOULEVARDS AND OTHER RELATED WORKS Resolution #GPA-373-06 Moved by Councillor Robinson, seconded by Councillor Schell THAT Report EGD-047-06 be received; and THAT the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which include boulevards and other related Works, constructed within LD 127/2002 to LD 136/2002. CARRIED COURTICE MILLENNIUM TRAILS – COLLABORATIVE AGREEMENT Resolution #GPA-374-06 Moved by Councillor Schell, seconded by Councillor Foster THAT Report EGD-049-06 be received; THAT Council authorize the Mayor and Clerk to execute the Collaborative Agreement; and THAT all partners in the Collaborative Agreement be advised of Council’s action. CARRIED Resolution #GPA-375-06 Moved by Councillor Foster, seconded by Councillor Schell THAT Committee recess for 5 minutes. CARRIED The Committee reconvened at 12:18 p.m. Councillor Trim chaired this portion of the meeting. - 11 - General Purpose and Administration Committee Minutes October 2, 2006 OPERATIONS DEPARTMENT PESTICIDE REDUCTION IN CLARINGTON Resolution #GPA-376-06 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Report OPD-011-06 be received; THAT Council direct staff to facilitate consultation sessions to involve residents in the development of a program that could minimize the use of pesticides; THAT the Municipality champion a Pesticide Education Program in consultation with all interested stakeholders focusing on sustainable horticultural practices as an alternative to chemical pesticides; and THAT Council request the Federal Minister of Health to expedite and expand programs dealing with the reduction of cosmetic use of pesticides in residential and commercial areas. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT There were no Reports considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no Reports considered under this section of the Agenda. Councillor Foster chaired this portion of the meeting. CLERK’S DEPARTMENT BILL 128 – MARIJUANA GROW OPERATIONS AND THE IMPACT ON MUNICIPALITIES Resolution #GPA-377-06 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report CLD-021-06 be received for information. CARRIED - 12 - General Purpose and Administration Committee Minutes October 2, 2006 PROPOSED NEW RESPONSIBLE PET OWNER BY-LAW AND KENNEL BY-LAW Resolution #GPA-378-06 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Report CLD-022-06 be referred back to Staff to provide Kennel Operators time to consider the draft by-law and provide comments. CARRIED ANIMAL SERVICES ASSISTANCE AGREEMENT WITH THE CITY OF PICKERING – REQUEST FOR SIX-MONTH EXTENSION Resolution #GPA-379-06 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT Report CLD-023-06 be received; THAT Council approve the City of Pickering’s request to extend the current agreement to end June 30, 2007; THAT the by-law be attached to Report CLD-023-06 authorizing the Mayor and Clerk to extend the Term of the Agreement with the City of Pickering for a further six month period, to June 30, 2007 be approved; and THAT the City of Pickering be advised of Council’s Decision. CARRIED Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CO-OPERATIVE TENDER T06036, THE SUPPLY OF POOL CHEMICALS AND SUPPLIES Resolution #GPA-380-06 Moved by Councillor Foster, seconded by Councillor MacArthur THAT Report COD-059-06 be received; THAT the Glen Chemicals Ltd., Toronto, Ontario, with a total contract value of $21,416.72 for the first year, being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender T06036, be awarded the contract to supply Pool - 13 - General Purpose and Administration Committee Minutes October 2, 2006 Chemicals and Supplies to the Municipality of Clarington, as required by Community Services; THAT the contract be entered into for a one year term, and pending satisfactory service, pricing and agreement by the Durham Purchasing Co-operative, the contract be extended for a second and third year; and THAT the funds be drawn from the respective years Community Services current operating budget. CARRIED CO-OPERATIVE TENDER TC1161-06, CO-OP ARMOURED CAR SERVICES Resolution #GPA-381-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report COD-060-06 be received; THAT the Armoured Courier Express Inc., Whitby, Ontario, with a bid price of $32,160.00 (plus applicable taxes) for the first year and a total bid price of $170,741.80 (plus applicable taxes) for the five year term being the lowest responsible bidder meeting all terms, conditions and specifications of Co-operative Tender C1161-06 be awarded the contract to provide Armoured Car Services for a five year term as required by the Municipality of Clarington’s Finance Department; and THAT the funds be drawn from the respective year’s Finance Department’s current operating budget. CARRIED FINANCE DEPARTMENT There were no Reports considered under this section of the Agenda. - 14 - General Purpose and Administration Committee Minutes October 2, 2006 CHIEF ADMINISTRATIVE OFFICE REPEAL OF BY-LAW 2001-141 Resolution #GPA-382-06 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report ADM-006-06 be received; THAT By-law 2001-141, as amended, be repealed; and THAT Mr. Richard Ward be advised of Council’s decision. CARRIED UNFINISHED BUSINESS ADDENDUM TO REPORT PSD-080-06 USE OF POPPY SYMBOL ON STREET SIGNS Resolution #GPA-383-06 Moved by Councillor Schell, seconded by Councillor Trim THAT the Addendum to Report PSD-080-06 be received; THAT the Policy for War Dead and War Veteran Names for Streets be amended as shown on Attachment 1 to Report PSD-080-06; and THAT all interested parties listed in Addendum to Report PSD-080-06 and any delegation be advised of Council’s decision. CARRIED ANIMAL SERVICES QUARTERLY REPORT – APRIL TO JUNE, 2006 – CORRECTIONS Resolution #GPA-384-06 Moved by Councillor Foster, seconded by Councillor MacArthur THAT Addendum to Report CLD-019-06 be received; and THAT a copy of Addendum to Report CLD-019-06 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED - 15 - General Purpose and Administration Committee Minutes October 2, 2006 OTHER BUSINESS There was nothing to consider under this section of the Agenda. ADJOURNMENT Resolution #GPA-385-06 Moved by Councillor Pingle, seconded by Councillor Robinson THAT the meeting adjourn at 12:35 p.m. CARRIED MAYOR DEPUTY CLERK - 16 -