HomeMy WebLinkAboutCOD-058-06
REPORT 117
Cl!J!-mgron
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
COUNCIL
Report #: COD-058-06
File#_
('€.So b t..C1Vl *C -l.jqQ.() I..
By-law #~CCk, , ~O fa
Date: October 16, 2006
Subject:
TENDER CL2006-37
BOWMANVILLE ANIMAL SHELTER / HAMPTON COMMUNITY HALL
FLAT ROOF REPLACEMENT
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report COD-058-06 be received;
2. THAT Barr's Roofing, Siding, Sheetmetal Ltd., Newcastle, Ontario, with a total bid
amount of $85,000.00 (excluding G.S.T.), being the lowest responsible bidder meeting
all terms, conditions and specifications of the Request for Tender, be awarded the
contract for the Bowmanville Animal Shelter and Hampton Community Hall, Flat Roof
Replacement.
3. THAT the total funds required in the amount of $94,190.00 ($85,000.00 tender plus
consulting) be drawn from the following accounts:
i. $24,595.00 be drawn from the Animal Services Building / Roof Replacement
Account #110-36-370-83605-7401 ;
i. $29,595.00 be drawn from the Hampton Community Hall / Roof Replacement
Account #110-36-370-83627-7401 ;
ii. $30,000.00 be drawn from the Building Services - Renovation / Construction
Account #100-36-370-10115-7501; and
iii. $10,000.00 be drawn from the Building Services - Repairs / Maintenance
Equipment Account #100-36-370-10115-7173.
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-3330
REPORT NO.: COD-GS8-06
PAGE 2
RevieWedby:d~~
Franklin Wu,
Chief Administrative Officer
/?~ ~r
Fred Horvath, RDMR, RRFA,
Director of Operations
MM/LAB/LM/km
REPORT NO.: COD-058-06
PAGE 3
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the
Bowmanville Animal Shelter! Hampton Community Hall, Flat Roof Replacement, as
required by the Operations Department.
Tenders were advertised in local papers, as well as electronically. Subsequently,
tenders were received and tabulated as follows:
Barr's Roofing
Newcastle, Ont.
ICI Roofing Ltd. $98,800.00 $89,300.00
Peterborough, Ont.
Applewood Roofing $99,200.00 No Bid
Toronto,Ont.
Nortex Roofing Ltd. $127,900.00 $125,600.00
Toronto,Ont.
Crawford Roofing $138,000.00 No Bid
Toronto, Ont.
Trio Roofing Systems $143,200.00 $249,200.00
Etobicoke, Ont.
The total project cost, including consulting is $94,190.00, exceeds the total budget
allocation of $54,190.00. Therefore, it is recommended the required funds be drawn as
follows:
i. $24,595.00 be drawn from the Animal Services Building! Roof Replacement
Account #110-36-370-83605-7401;
iv. $29,595.00 be drawn from the Hampton Community Hall! Roof Replacement
Account #110-36-370-83627-7401;
v. $30,000.00 be drawn from the Building Services - Renovation! Construction
Account #100-36-370-10115-7501; and
vi. $10,000.00 be drawn from the Building Services - Repairs! Maintenance
Equipment Account #100-36-370-10115-7173.
REPORT NO.: COD..Q58-06
PAGE 4
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Operations.
After further review and analysis of the tenders by Operations and Purchasing, it was
mutually agreed that Barr's Roofing, Siding, Sheetmetal Ltd., Newcastle, Ontario, be
recommended for the contract for the Bowmanville Animal Shelter / Hampton
Community Hall, Flat Roof Replacement.
The subject firm has previously performed satisfactorily for the Municipality of
Clarington.
Attachments:
Attachment 1 - Schedule "A", By-law
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Barr's
Roofing, Siding, Sheetmetal Ltd., Newcastle, Ontario, to enter
into agreement for the Bowmanville Animal Shelter / Hampton
Community Hall, Flat Roof Replacement.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Barr's Roofing, Siding, Sheetmetal Ltd., of Newcastle, Ontario,
and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2006.
By-law read a third time and finally passed this day of
,2006.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk