HomeMy WebLinkAboutCOD-057-06
REPORT l/lI
CI~-!ggron
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
COUNCIL
Report #:
COD-057-06
File#_
Reso1u-hCM C-LJ3'1-01a
By-law # cQ oOb - ;)05
Date:
October 16, 2006
Subject:
REQUEST FOR PROPOSAL RFP2006-2 SUPPLY OF CONCESSION
BEVERAGES
Recommendations:
It is respectfully recommend to Council the following:
1. THAT Report COD-057-06 be received;
2. THAT Coca-Cola Bottling Company, Toronto, Ontario be awarded the contract to supply
concession beverages on an "as required" basis for the period of November 1, 2006 to October
31, 2011 based on the unit prices submitted. Estimated value of this contract is $312,376;
3. THAT the funds required be drawn from the respective Community Services operating budgets;
4. THAT all commissions and revenues due to the Municipality be directed to appropriate
Community Services operating budgets; and
5. THAT the By-law attached to COD-057-06, marked Schedule "A", authorizing the Mayor and
Clerk to execute the agreement be approved.
Submitted by:
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Reviewed bY:U~ ~
Franklin Wu,
Chief Administrative Officer
J arauna
. ector of Community Services
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
COD-057-06
Page 2
BACKGROUND AND COMMENT
A request for proposal was publicly advertised and issued with bid documents being issued to five firms.
Only one compliant bid was received. This submission was from Coca-Cola Bottling Company, Toronto
Ontario and includes the following for the five (5) year term.
Proposal from Coca-Cola Bottling for the 5 year term
Lump Sum Payment
Fixture allowance
Yearly Payment
Yearly Marketing
Upfront Commission for year 1
Estimated commission (year 2-5)
$ 46,000
$19,000
$ 87,500
$ 7,500
$ 25,000
$127.376
$312,376
Although the contract term is for five (5) years, any location may be added or deleted at any time, at no
penalty.
The servicing and maintenance of all equipment will remain the responsibility of the successful bidder.
The term of the contract will commence on November 1, 2006 and to expire on October 31, 2011. Pricing is
firm for the first year of the contract. Upon expiry of the initiai contract year, any price increase will not
exceed the annual Consumer Price Index (CPI).
The required funds will be drawn from the Community Services respective years operating budget.
After review and analysis of the bid by both Community Services and Purchasing, it is mutually agreed that
Coca-Cola Bottling Company, Toronto Ontario be recommended for the contract to provide concession
beverages as required by the Municipality of Clarington.
Queries with respect to the department needs, specifications, etc. can be directed to the Director of
Community Services.
Coca-Cola Bottiing Company has provided satisfactory service to the Municipality of Clarington during the
previous five (5) year contract.
Attachment
Attachment 1 - Schedule "A", By-law
Schedule 'A'
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the Corporation
of the Municipality of Clarington and Coca-Cola Bottling Company,
Toronto, Ontario, to enter into agreement for the Supply of Concession
Beverages.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Coca-Cola Bottling Company, Toronto, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2006.
By-law read a third time and finally passed this
day of
,2006.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk