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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
October 2, 2006
6PA /560-ob
Report #:
COD-059-06
File#_
By-law #
Subject:
CO-oPERATIVE TENDER
T08036, THE SUPPLY OF POOL CHEMICALS AND SUPPLIES
RecommendatIons:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-059-06 be received;
2. THAT the Glen Chemicals Ltd., Toronto, Ontario, with a total contract value of $21 ,416.72
for the first year, being the lowest responsible bidder meeting all terms, conditions and
specifications of the Co-operative Tender T06036, be awarded the contract to supply Pool
Chemicals and Supplies to the Municipality of Clarington, as required by Community
Services;
3. THAT the contract be entered into for a one year term, and pending satisfactory service,
pricing and agreement by the Durham Purchasing Co-operative, the contract be extended
for a second and third year; and
4. THAT the funds be drawn from the respective years Community Services current operating
budget.
Submitted by:
Reviewed bY:O ~-~
Franklin Wu,
Chief Administrative Officer
ph Caruana
Irector of Community Services
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REPORT NO.: COD-059-06 PAGE 2
________________________________________________________________________________
BACKGROUND AND COMMENT
Tenders were called on a co-operative basis by the Town of Ajax, which included the Pool
Chemical and Supplies requirements of the Municipality of Clarington. One tender which was
compliant was received and tabulated for estimated requirements of the Municipality of Clarington,
as per Schedule "A" attached.
Glen Chemicals submitted a total bid amount for the first year of $78,904.08. The Municipality of
Clarington’s requirements for this contract is $21,416.72 (plus applicable taxes) for the first year of
the contract.
For the information of Council, the unit prices represent an approximate 1% increase over the
prices provided, for 2005.
After review and analysis of the bid by Purchasing and Community Services staff, it was mutually
agreed that the bidder, Glen Chemicals Ltd., Toronto, Ontario, be recommended for the contract to
supply Pool Chemicals and Supplies to the Municipality of Clarington. The required funds will be
drawn from the respective year’s Community Services operating budget.
The Director of Finance has reviewed the funding requirements and concurs that it is part of the
normal operating budget expenditures. Queries with respect to department needs, specifications
etc., should be referred to the Director of Community Services.
Glen Chemicals Ltd. has provided satisfactory service to the Municipality of Clarington in the past.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-3330
Schedule “A”
BID SUMMARY
CO-OPERATIVE TENDER
T06036
POOL CHEMICALS AND SUPPLIES
BIDDER Estimated Annual
Contract Value
$21,416.72 Year 1
Glen Chemicals Ltd. $24,629.23 Year 2
Toronto, Ontario
$28,323.62 Year 3
* Note: Above pricing includes P.S.T. only.