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REPORT
ENGINEERING SERVICES DEPARTMENT
Meeting:
COUNCIL
Date:
Resolution #: (} - 4/1- O~
By-law #: f)oo~ -/9 B..
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CONSULTING ENGINEERING SERVICES AND RE CONSTRUCTION
OF BASELINE ROAD WEST-WIDENING AND TRAFFIC SIGNALS
File#:
Monday, September 25,2006
Report #: EGD-48-06
Subject:
Recommendations:
It is respectfully recommended:
1. THAT Report EGD-48-06 be received;
2. THAT the Municipality enter into an agreement for the provision of engineering
services, satisfactory to the Director of Engineering Services, with D.G. Biddle &
Associates for the contract administration and inspection of the Baseline Road
West re-construction and Baseline Road/Spry Avenue traffic signal installation;
3. THAT Purchasing By-law 2006-127 Section 15.14 be waived for this project;
4. THAT the Municipality enter into a contract with Ron Robinson Limited for the
construction of the road re-construction works subject to the approval of Director
of Engineering Services of a satisfactory price;
5. THAT Purchasing By-Law 2006-127 Section 15.07 be waived for this project; and
6. THAT the installation of traffic signals at the intersection of Baseline Road West
and Spry Avenue be added to the 2006 Capital Budget with an estimated cost of
$200,OOO(including design, installation, contract administration and inspection) to
be financed through the Roads and Related Development Charges Reserved
Fund.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282
REPORT NO.: EGD-48-06
ASC/LJB/dv/jb
September 25, 2006
PAGE 2
a~.;"~
Chief Administrative Officer
REPORT NO.: EGD-48-06
PAGE 3
1.0 BACKGROUND
1.1 Staff have been working collaboratively with Bowmanville Creek Development
Inc. (The Torgan Group) and RONA to facilitate the development of the property
located on the southeast comer of Waver ley Road and Baseline Road West. For
the RONA store to proceed Baseline Road West must be improved through the
addition of an eastbound right turn lane. This will accommodate the anticipated
traffic impacts which will result from this development on Baseline Road from
Waverley Road West, to just east of Spry Avenue. The project will include road
widening, (construction of a right turn lane), utility relocation and sidewalk works
at 100% cost to the Developer.
The Municipality is responsible for the installation of traffic signals at Baseline
Road West and Spry Avenue which will be funded from the Municipality's Roads
and Related Developments Charges Reserve Fund. Currently this signalization
work is not included in our 2006 Capital Budget.
In order to expedite this project so that RONA can begin construction and receive
occupancy in the spring, the Municipality has agreed to take the lead role in
administering and coordinating the road re-construction and traffic signal
installation.
2.0 REVIEW AND APPROVAL
2.1 The Baseline Road West widening and related works have been designed by the
Torgan Group's consultant, D. G. Biddle & Associates. The drawings have been
reviewed by staff and by the Municipality's consultant to ensure compatibility with
the newly reconstructed intersection at Baseline Road West and Waverley Road.
The construction drawings are complete and ready for final approval by the
Director of Engineering Services. The design of the traffic signals will occur as
part of these approved works.
REPORT NO.: EGD-48-06
PAGE 4
3.0 CONSTRUCTION PROJECT
3.1 In order to ensure that RONA'S schedule is met, staff propose that D. G. Biddle
& Associates be retained by the Municipality to administer the construction
contract, including inspection of the works during construction. In order to
proceed expeditiously in this matter, it is recommended that Section 15.14 of
Purchasing By-law 2006-127 be waived.
3.2 Torgan is currently negotiating with Ron Robinson Limited for the unit costs to
reconstruct Baseline Road West in accordance with the approved drawings and
as required under the conditions of their site plan approval. All parties wish to
commence construction as soon as the costing is in place. Torgan will provide a
performance guarantee acceptable to the Director of Finance for 100% of
construction costs for the Municipality's contract with Ron Robinson Limited.
Section 15.07 of the Purchasing By-Law must be waived in order to proceed
without delay.
3.3 The Spry Avenue/Baseline Road traffic signals are not included in the
Municipality's 2006 Capital Budget. These works are growth related works and
are funded by the Development Charge at 100%. The estimated costs of these
traffic signals is $200,000.00.
4.0 CONCLUSION
4.1 The commencement of the construction of the RONA store on Baseline Road
West is imminent. In order to meet that company's occupancy deadlines, staff
recommend that D. G. Biddle & Associates administer the construction contract
(including inspection) of the Baseline Road West widening and related works and
that the Municipality award the construction contract to Ron Robinson Limited
once the costs have been accepted by the developer. In so doing, Sections
15.07 and 15.14 of Purchasing By-law 2006-127 must be waived.
REPORT NO.: EGD-48-06
PAGE 5
4.2 In order to facilitate the installation of the traffic signals it is necessary to add the
Spry Avenue/Baseline Road traffic signals project to the 2006 Capital Budget and
that the costs of this project be funded from the Development Charge.
Attachments:
Attachment 1 - Key Map
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Baseline Road West
Reconstruction Works
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SPRY AVENUE
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RONA
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Baseline Road West/Spry Ave.
Traffic Signals
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DRAWN BY: E.L.
DATE:Se~ember22,2006
BOWMANVILLE
REPORT EGD-48-06
ATTACHMENT NO.1
G:\Attachments\Baseline-Biddle. mxd