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HomeMy WebLinkAbout09/18/2006 General Purpose and Administration Committee Minutes September 18, 2006 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 18, 2006 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Ping Ie Councillor G. Robinson Councillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Director, Engineering Services, 1. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Deputy Treasurer, Lori Gordon Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Clerk II, Barb Boffey Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-336-06 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on September 5, 2006, be approved. CARRIED Mayor Mutton spoke concerning the allegation of funds stolen from the Garnet B. Rickard Arena as reported in a recent statement in the Orono Times. The CAO confirmed with the Durham Regional Police Services that there was no proof of theft at General Purpose and Administration Committee Minutes September 18, 2006 any of the arenas. Mayor Mutton stated the matter was in the hands of the Solicitor for action. Mayor Mutton further stated the Solicitor went through the historical minutes and found the Municipal Clerk has not made any errors in judgement concerning matters considered by Council in "closed" sessions, and all rules prescribed in the Municipal Act have been followed. PRESENTATION Patrick Puccini, URS Canada Inc. - Consultant Project Team addressed Council in regards to an update on the Highway 35 Four-Lane Planning and Preliminary Design Study. Patrick Puccini provided a brief history of the Preliminary Design Study indicating it started in May, 2000. He noted the main area of study consisted of Highway 35 with a connection to Highway 115. Patrick Puccini stated the study had consisted of many public information sessions and the recommended alternative was 5- 5A widening of 4 lanes and inclusion of a concrete barrier in the southbound lanes of Highway 35, realignment of Highway 7 A, across Highway 35 with a Parlco interchange, providing access to residents and easy movement of agricultural equipment. Mr. Puccini stated the preferred alternative was to connect Highway 7 A to Highway 35 which would accommodate a large volume of traffic. Environmental impacts to this alternative would consist of fringe impacts to the Oak Ridges Moraine. Patrick Puccini stated all consultations with Council were complete and next steps were external agency meetings, finalization of preliminary design and development of a transportation environmental study report. DELEGATIONS There were no Delegations considered under this section of the Agenda. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Report: Application to Amend the Zoning By-law 84-63 James Tosswill PSD-097 -06 Susan Ashton, Senior Planner, appeared before the Committee and provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-097-06. Paul Fitze, neighbour, presently residing to the west of the subject lands, appeared before the Committee to speak in opposition to this applicant and stated the horses have become a nuisance and his family has seen an increase in flies, wandering horses, bad smells and horse manure left blocking access to their mailbox. Paul Fitze further stated there are two acres of land available which does not supply enough food - 2 - General Purpose and Administration Committee Minutes September 18, 2006 to support seven horses. He believes the owner needs to develop a plan on how to deal with the manure that is running along the slope to the south and drains from the paddock into the creek causing surface water contamination and potential contamination of the two wells on his property. No one spoke in support of Report PSD-097 -06. (b) Subject: Applicant: Report: Application for Draft Plan of Condominium Approval St. Stephen's Estates Inc. PSD-098-06 Bob Russell, Planner, appeared before the Committee and provided a verbal report supported by a Powerpoint presentation pertaining to PSD-098-06. David Poole, a local resident, spoke in opposition to the application. He stated the subdivision needs more than one entranceway and requires regular garbage pick up. Mr. Poole advised that flies and odours have been a problem. No one spoke in support of Report PSD-098-06. John Perdue, Legends Consulting, representing the property owner, advised that the owner concurs with the report and requested Council to support it also. PLANNING SERVICES DEPARTMENT ZONING BY-LAW AMENDMENT TO REZONE FROM RURAL CLUSTER AGRICULTURAL ZONE APPLICANT: JAMES TOSSWILL AND EMILY WATSON Resolution #GPA-337-06 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-097-06 be received; THAT the application be referred back to Staff for further processing and a subsequent report; and, THAT all interested parties listed in Report PSD-097 -06 and any delegation be advised of Council's decision. CARRIED - 3 - General Purpose and Administration Committee Minutes September 18, 2006 APPLICATION FOR A PLAN OF CONDOMINIUM APPLICANT: ST. STEPHEN'S ESTATES INC. Resolution #GPA-338-06 Moved by Councillor Foster, seconded by Mayor Mutton THAT Report PSD-098-06 be received; THAT the Draft Plan of Condominium application, submitted by St. Stephen's Estates Inc. be approved and the Director of Planning Services be authorized to issue Draft Approval under The Planning Act, subject to the conditions as contained in Attachment 2 to Report PSD-098-06; THAT a copy of Report PSD-098-06 be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-098-06 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: 2044356 ONTARIO LIMITED Resolution #GPA-339-06 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report PSD-100-06 be received; THAT the request for removal of Part Lot Control with respect to Lots on 40M-2316 be approved and that the Part Lot Control By-law attached to Report PSD-1 00-06 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-100-06, any delegations, and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED -4- General Purpose and Administration Committee Minutes September 18, 2006 SOPER CREEK SUBWATERSHED MANAGEMENT PLAN STUDY AND DARLINGTON MILLS SUBDIVISION ENVIRONMENTAL IMPACT STUDY Resolution #GPA-340-06 Moved by Mayor Mutton, seconded by Councillor Foster THAT Report PSD-101-06 be received; THAT the Planning Services Department be authorized to proceed with the Soper Creek Subwatershed Study as outlined in Report PSD-101-06 be used as background information for the Clarington Official Plan Review; and THAT Council resolve that the Future Development Lands in north and east Bowmanville proceed by Secondary Plan subsequent to the completion of the Clarington Official Plan Review. CARRIED DECLARATION AND SALE OF SURPLUS PROPERTY Resolution #GPA-341-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-102-06 be received; and THAT Council declare, by By-law, the property identified as 3289 Trulls Road, Part Lot 30, Concession 3, former Township of Darlington, as surplus and offered for sale. CARRIED CONFIDENTIAL REPORT REGARDING A PROPERTY MATTER Resolution #GPA-342-06 Moved by Mayor Mutton, seconded by Councillor Robinson THAT Confidential Report PSD-103-06 be referred to the end of the agenda to be considered in a "closed" meeting. CARRIED - 5 - General Purpose and Administration Committee Minutes September 18, 2006 CLARINGTON GREEN COMMUNITY STRATEGY Resolution #GPA-343-06 Moved by Councillor MacArthur, seconded by Mayor Mutton THAT Report PSD-104-06 be received; THAT Council endorse a Community Committee appointed by Council for the development of a Green Community Strategy; THAT staff and the Clarington Board of Trade be authorized to prepare detailed Terms of Reference and conduct a community survey as outlined in Report PSD-104-06; and THAT the Municipality match the contribution of $2,500 from The Clarington Board of Trade to complete the Survey. CARRIED ENGINEERING SERVICES DEPARTMENT There were no Reports considered under this section of the Agenda. OPERATIONS DEPARTMENT There were no Reports considered under this section of the Agenda. Councillor Ping Ie chaired this portion of the meeting. EMERGENCY & FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - JUNE TO SEPTEMBER 2006 Resolution #GPA-344-06 Moved by Councillor Robinson, seconded by Councillor Schell THAT Report ESD-009-06 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no Reports considered under this section of the Agenda. Councillor Foster chaired this portion of the meeting. - 6 - General Purpose and Administration Committee Minutes September 18, 2006 CLERK'S DEPARTMENT SHORTAGE OF JUSTICES OF THE PEACE WITHIN DURHAM REGION Resolution #GPA-345-06 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report CLD-018-06 be received for information. CARRIED ANIMAL SERVICES QUARTERLY REPORT - APRIL TO JUNE 2006 Resolution #GPA-346-06 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Report CLD-019-06 be received; and THAT a copy of Report CLD-019-06 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED QUARTERLY PARKING REPORT Resolution #GPA-347-06 Moved by Councillor Trim, seconded by Councillor Schell THAT Report CLD-020-06 be received; and THAT a copy of Report CLD-020-06 be forwarded to the Bowmanville Business Centre for their information. CARRIED -7 - General Purpose and Administration Committee Minutes September 18, 2006 Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT JOINT HEALTH AND SAFETY COMMITTEE - REVISED TERMS OF REFERENCE FOR THE STRUCTURE & FUNCTION OF A MULTI-WORKPLACE JOINT HEALTH AND SAFETY COMMITTEE Resolution #GPA-348-06 Moved by Councillor Pingle, seconded by Councillor Schell THAT Report COD-049-06 be received; THAT the revised Terms of Reference (Attachment #1 to Report COD-049-06) to be endorsed by the C.U.P.E. Local 74 President for Inside and Outside; International Association of Fire Fighters Local 3139 President, the two Co-Chairs of the Joint Health and Safety Committee and the Chief Administrative Officer, be endorsed by Council; THAT future amendments to the Terms of Reference be authorized by approval of the Chief Administrative Officer, in consultation with the Joint Health and Safety Committee where appropriate, provided that the intent of the attached Terms of Reference is maintained; THAT if future recommended changes to the Terms of Reference substantially alter its intent, a report will be brought to Council for approval and subsequently forwarded to the Ministry of Labour for approval; and THAT a copy of Report COD-049-06 with Attachment #1 Terms of Reference, be submitted to the Ministry of Labour for review and endorsement. CARRIED OMERSSUPPORTFUND Resolution #GPA-349-06 Moved by Councillor Trim, seconded by Councillor Foster THAT Report COD-050-06 be received; THAT the Municipality of Clarington agree to the Association of Municipality of Ontario's (AMO) request to provide financial support to AMO for the purpose of responding to issues arising out of the changes to the OMERS system; and THAT AMO, and the Durham Region Area municipalities, be advised of Council's decision. CARRIED - 8 - General Purpose and Administration Committee Minutes September 18, 2006 2006 TREE MAINTENANCE AND STUMP GRINDING CONTRACT Resolution #GPA-350-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report COD-051-06 be received; THAT Cressman Tree Maintenance & Landscaping Ltd., Cobourg, Ontario, with a total bid amount of $43,565.00 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of the Request for Quotation, be awarded the contract for the 2006 Tree Maintenance and Stump Grinding Contract; and THAT the funds expended be provided from the Parks Maintenance - Contract Account #100-36-325-10115-7163, FORTHWITH. CARRIED TENDER CL2006-49, PORT OF NEWCASTLE WATERFRONT TRAIL Resolution #GPA-351-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-052-06 be received; THAT Rutherford Contracting Ltd., Gormley, Ontario with a total bid in the amount of $323,499.65 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2006-49, be awarded the contract for the Port of Newcastle Waterfront Trail as required by the Engineering Department; THAT the total funds required in the amount of $455,000.00 ($323,499.65 tender, plus contract administration, contingencies and previously committed (Bluff Seeding, CL2006-22) be drawn from Engineering 2006 Capital Account #110-32-325-83304- 7401; and THAT the attached By-law marked Schedule "A" to Report COD-052-06, authorizing the Mayor and the Clerk to execute the necessary agreement, be approved. CARRIED - 9 - General Purpose and Administration Committee Minutes September 18, 2006 TENDER CL2006-50, ASPHALT RESURFACING, VARIOUS STREETS, CONTRACT 2 Resolution #GPA-352-06 Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report COD-053-06 be received; THAT Miller Paving Limited, Whitby, Ontario with a total revised bid in the amount of $664,460.23 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2006-50, be awarded the contract for the Asphalt Resurfacing, Various Locations, Contract 2, as required by the Engineering Department; THAT the total funds required in the amount of $767,000.02 ($745,856.05 less Ken Hooper Fire Hall Parking Expansion, plus contract administration, contingencies and soils) be provided from the following 2006 Capital Budget Accounts: Station Street Top Lift, Orono Asphalt Resurfacing, Contract 2 110-32-330-83260-7401 11 0-32 -330-83212 -7401 $ 74,000.00 $693,000.00; THAT the remaining funds from Parts A, C and D of Tender CL2006-50, be re-allocated to Part E (Station Street Top Lift, Orono); and THAT the attached By-law marked Schedule "A" to Report COD-053-06, authorizing the Mayor and the Clerk to execute the necessary agreement, be approved. CARRIED CL2006-52, ACCESS CONSTRUCTION - STRATHAVEN L1FECARE AND 280 KING STREET EAST DRIVEWAY IMPROVEMENTS, BOWMANVILLE Resolution #GPA-353-06 Moved by Councillor Ping Ie, seconded by Councillor Trim THAT Report COD-054-06 be received; THAT Ron Robinson Limited, Bowmanville, Ontario with a total bid in the amount of $71,825.25 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2006-52, be awarded the contract for the Access Construction, Strathaven Lifecare and 280 King Street East Driveway Improvements, Bowmanville, Ontario as required by the Engineering Department; -10 - General Purpose and Administration Committee Minutes September 18,2006 THAT the funds required in the amount of $267,000.00 ($71,825.25 tender, plus traffic signals above and below ground infrastructures, driveway closure and administration) be drawn from the Engineering 2006 Capital Account # 110-32-330-83277-7401; THAT additional funds required in the amount of $1 ,530.00 be provided from the Road Contribution Reserve Fund and $15,470.00 from the Development Charges Road and Related; and THAT the attached By-law marked Schedule "A" to Report COD-054-06, authorizing the Mayor and the Clerk to execute the necessary agreement, be approved. CARRIED FINANCE DEPARTMENT There were no Reports considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICE DURHAM STRATEGIC ENERGY ALLIANCE Resolution #GPA-354-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report ADM-005-06 be received; and THAT Council confirm Clarington's membership with the Durham Strategic Energy Alliance and the membership fee be drawn from Account No. 21-211-X-7200 (Unclassified Admin Membership Account). CARRIED UNFINISHED BUSINESS There was no Unfinished Business considered under this section of the Agenda. - 11 - General Purpose and Administration Committee Minutes September 18, 2006 OTHER BUSINESS PRESENTATION - PATRICK PUCCINI, URS CANADA INC. Resolution #GPA-355-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT Patrick Puccini, URS Canada Inc., Consultant Project Team be thanked for his update presentation regarding Highway 35 Four-Lane Planning and Preliminary Design Study. CARRIED Councillor MacArthur stated that in the Friday, September 15th edition of Clarington This Week, an excellent article was written on how Durham Region Municipalities are serving their constituents and that Clarington received top marks. Councillor MacArthur congratulated staff and praised the paper for conducting this study. Resolution #GPA-356-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the meeting be "closed" to allow for consideration of a confidential property matter. CARRIED The meeting resumed in "open" session at 10:49 a.m. RATIFY ACTIONS Resolution #GPA-357 -06 Moved by Councillor Schell, seconded by Councillor Trim THAT the actions taken at the "closed" meeting be ratified. CARRIED -12 - General Purpose and Administration Committee Minutes September 18, 2006 ADJOURNMENT Resolution #GPA-358-06 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the meeting adjourn at 10:51 a.m. CARRIED MA YO~ /Jvf~..J&:..._ . / :4sI DE~ERK - 13 -