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HomeMy WebLinkAbout09/05/2006General Purpose and Administration Committee Minutes September 5, 2006 Minutes of a meeting of the General Purpose and Administration Committee held on Tuesday, September 5, 2006 at 7:00 p.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Director, Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Administrative Assistant to the Clerk, C. Fleming Clerk II, Barb Boffey Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. Mayor Mutton spoke briefly to a recent statement in the Orono Times regarding funds stolen from the Garnet B. Rickard Arena. The Director of Community Services, the CAO and the Director of Finance confirmed there was no theft. Further, Mayor Mutton requested the CAO to arrange a meeting with the Durham Regional Police Services and a representative of the newspaper to initiate an investigation concerning the alleged incident. General Purpose and Administration Committee Minutes September 5, 2006 MINUTES Resolution #GPA-301-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on June 19, 2006, be approved. CARRIED PRESENTATION There were no presentations. DELEGATIONS Resolution #GPA-302-06 Moved by Councillor Trim, seconded by Councillor Pingle THAT the Agenda be altered to add Peter Smith, Enrico Pistritto, Elaine Groen, Gail Chahley, Wayne Chahley, Kathy Derhak, Barbara Norton, and Glenda Gies to the list of delegations. CARRIED Murray Walton withdrew his request and did not appear to address the Committee. Richard Ward appeared before the Committee with respect to By-law 2001-141. Mr. Ward stated there was no merit for passing the By-law and perceives himself as being wrong done. Tony Volpentesta, Planning Consultant, on behalf of Peter Smith, appeared before the Committee with respect to Report PSD-093-06, Committee of Adjustment File 2006- 0024. Mr. Volpentesta stated he does not support the appeal because the Committee of Adjustment process was fair, letters of support were filed, no major planning issues have been identified, and to proceed with the appeal would undermine the Committee of Adjustment's purpose. Enrico Pestritto appeared before the Committee regarding PSD-093-06. Mr. Pestritto provided a history of his brother Ken's farming and produce activities. He believes, based on support from neighbours and customers, that the decision of the Committee of Adjustment to permit sales from 2210 Highway 2, Maple Grove, should not be appealed by Council. -2- General Purpose and Administration Committee Minutes September 5, 2006 Elaine Groen, appeared before the Committee with respect to Report PSD-093-06, Committee of Adjustment File 2006-0024. Ms. Groen stated she supports maintaining the existing location of the vegetable stand. She stated there have never been any issues with respect to the vegetable stand location or traffic and the produce is fresh. Ms. Groen supports the applicant and would like to see sales continue. Gail Chahley appeared before the Committee with respect to Report PSD-093-06, Committee of Adjustment File 2006-0024. Ms. Chahley stated she lives near the vegetable stand, and to her knowledge there have not been any traffic jams or accidents resulting from the location of this vegetable stand. She stated the produce is clean, the property is well maintained, Mr. Pestritto is very personable, and there is plenty of parking. Ms. Chahley would like to see the stand opened up again. Wayne Chahley was not in attendance. Kathy Derhak appeared before the Committee with respect to Report PSD-093-06, Committee of Adjustment File 2006-0024. Ms. Derhak stated she is a friend of the owner and she vouched for the owner's character and professionalism. Ms. Derhak further stated she was there to express her support of maintaining the vegetable stand location. Barbara Norton was not in attendance. Glenda Gies, President, Port Darlington Community Association Inc. (PDCA) appeared before the Committee with respect to Addendum #2 to EDG-050-04. Ms. Gies pointed out two areas of concern the PDCA has regarding the proposed revision to the West Beach area of the Port Darlington Waterfront Park Conceptual Master Plan. The PDCA believes there is potential for non-residents to stroll from the new West Beach park onto private property and they anticipate inappropriate late night use of the park. Glenda Gies suggested restricting road access to West Beach park between the hours of 11.00 pm and 7.00 am, ensuring recycling and garbage containers be situated in West Beach park along with regular collection, the western edge of Bowmanville Creek outlet be restored as part of park development, and that the historical value of any existing buildings to be potentially demolished be investigated with Mr. Charles Tawes of the Bowmanville Museum. Councillor Schell chaired this portion of the meeting. -3- General Purpose and Administration Committee Minutes September 5, 2006 PUBLIC MEETING (a) Subject: Application to Amend the Zoning By-law 84-63 and Draft Plan of Subdivision Applicant: Maria Wulczyn, First -Tech Mechanical Systems Inc. and Percy Napper Report: PSD-088-06 David Crome, Planner, Planning Services, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-088-06. No one spoke in opposition to or support of Report PSD-088-06. Matthew Johnstone of Weston Consulting Group, representing the applicant, was present to address any concerns of the Committee, but did not speak to Report PSD-088-06. (b) Subject: Application to Amend Zoning by-law 84-63 Applicant: Murray Visser Report: PSD-090-06 Carlo Salazar, Planner, Planning Services, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-090-06. No one spoke in opposition to or support of Report PSD-090-06. Murray Visser was present to address any concerns of the Committee. He confirmed that there was sufficient room in the parking area to accommodate a designated handicapped parking space. (c) Subject: Applications to amend Zoning By-law 84-63 and Draft Approved Plans of Subdivision Applicant: Foster Creek Developments, 2083302 Ontario Limited, and Robert J. Stephenson Report: PSD-089-06 David Crome, Planner, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-089-06. Grant van Dyken spoke in opposition to the application. Mr. van Dyken is an area resident and is concerned about increased traffic and noise, accidents and the building of the bridge. He filed a petition signed by area residents in opposition to the bridge extension. -4- General Purpose and Administration Committee Minutes September 5, 2006 Melody Austin -Wood spoke in opposition to the application. Ms. Austin -Wood is concerned about the congestion, noise, pollution, accident potential and losing the Newcastle Village appeal. Sherri Farrell spoke in opposition to the application. Ms. Farrell is an area resident and is concerned about the small lot size, increased construction and noise, congestion and stated that more infrastructure would be required. Cameron Mountenay spoke in opposition to the application. Mr. Mountenay is a long-time resident of the area concerned about the increased traffic, increased noise, and anticipates the bridge becoming a local "hang-out" that will fall victim to graffiti. Mr. Mountenay also expressed concerns with the significant change in the proposed number of houses. Jim Barchard spoke in opposition to the application. Mr. Barchard, an area resident, is concerned about the building and maintenance of the bridge, increased traffic, housing density, and lack of sidewalks. He further commented on the necessity for the storm water to be monitored and maintained and questioned who would take responsibility for this. Mr. Barchard suggested the application be sent back to staff for further consideration. Richard Wichett spoke in opposition to the application. Mr. Wichett is a long-time resident, and is concerned about the increase in traffic, as well as the pond overflow which flows onto his property. Mr. Wichett stated there could be a potential for contamination and consequently, negative health impacts to his family. Mabel Low spoke in opposition to the application and stated she did not receive any notification. Ms. Low is concerned about the increase in traffic and the significant loss of farmland. Tracy Howe spoke in opposition to the application. Tracy is concerned about the increase in traffic and the proposed increase in housing density. Chris Barber spoke in opposition to the application. Chris is concerned about the increase in traffic. He requested that consideration be given to incorporate measures to deter people from "taking the short cut" through the neighbourhood. No one spoke in support of Report PSD-089-06. Kevin Tunney, Tunney Planning Inc., on behalf of the applicant, stated they will continue to work with staff in addressing the concerns raised by the area residents. -5- General Purpose and Administration Committee Minutes September 5, 2006 PLANNING SERVICES DEPARTMENT REZONING AND DRAFT PLAN OF SUBDIVISION APPLICATIONS TO PERMIT MEDIUM DENSITY RESIDENTIAL USES APPLICANT: MARIA WULCZYN, FIRST -TECH MECHANICAL SYSTEMS INC. AND PERCY NAPPER Resolution #GPA-303-06 Moved by Mayor John Mutton, seconded by Councillor MacArthur THAT Report PSD-088-06 be received; THAT the revised rezoning and draft plan of subdivision applications submitted by Weston Consulting Group Inc. on behalf of Maria Wulczyn, First -Tech Mechanical Systems Inc., and Percy Napper be referred back to Staff for further processing and the preparation of a further report following the receipt of all outstanding information and agency comments; and THAT all interested parties listed in Report PSD-088-06 and any delegations be advised of Council's decision. CARRIED PROPOSED AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISIONS AND RELATED REZONING APPLICANT: FOSTER CREEK DEVELOPMENTS, 2083302 ONTARIO LIMITED, AND ROBERT J. STEPHENSON Resolution #GPA-304-06 Moved by Councillor MacArthur, seconded by Mayor Mutton THAT Report PSD-089-06 be received; THAT the proposed Amendment to Draft Approved Plan of Subdivisions 18T-89059 and S-C-2000/001 and Zoning By-law Amendment, submitted by Foster Creek Developments, 2083302 Ontario Limited, and Robert J. Stephenson to permit the development of 676 residential units (136 additional units to the 540 units draft approved) be referred back to staff for further processing and the preparation of a subsequent report; and THAT the applicants, Region of Durham, all interested parties listed in Report PSD-089- 06 and any delegations be advised of Council's decision. CARRIED General Purpose and Administration Committee Minutes September 5, 2006 REZONING TO PERMIT A PROFESSIONAL OFFICE WITHIN AN EXISITING BUILDING APPLICANT: MURRAY VISSER Resolution #GPA-305-06 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report PSD-090-06 be received; THAT provided that no significant issues are raised at the public meeting, the application to amend the Zoning By-law submitted by Murray Visser be approved and that the Zoning By-law Amendment attached to Report PSD-090-06 be adopted by Council; and THAT all interested parties listed in Report PSD-090-06 and any delegations be advised of Council's decision. CARRIED AMENDMENT TO LEGAL AGREEMENT REGARDING THE PORT HOPE PROJECT Resolution #GPA-306-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-091-06 be received; THAT the Agreement to amend the Agreement between the Corporation of the Municipality of Port Hope, the Corporation of the Municipality of Clarington, and her Majesty the Queen in Right of Canada as represented by the Minister of Natural Resources be approved; THAT the By-law attached to Report PSD-091-06 authorizing the Mayor and Clerk to sign the Agreement to amend the Legal Agreement for the Port Hope Area Initiative, be adopted; and THAT a copy of Report PSD-091-06, Council's decision, and the signed By-law be forwarded to Natural Resources Canada and the Municipality of Port Hope. CARRIED -7- General Purpose and Administration Committee Minutes September 5, 2006 CONFIDENTIAL REPORT REGARDING A PROPERTY MATTER Resolution #GPA-307-06 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Confidential Report PSD-092-06 be referred to the end of the agenda to be considered in a "closed" meeting. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETINGS OF JULY 20, AUGUST 3, AUGUST 17, 2006 Resolution #GPA-308-06 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Report PSD-093-06 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on July 20, August 3, August 17, 2006 for applications A2006-0017, A2006-0023, A2006-0025, and A2006-0027 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on August 3, 2006 for application A2006-0026 is not warranted; THAT Council does not concur with the decisions of the Committee of Adjustment made on August 17, 2006 for application A2006-0024 and that Council confirm its support of the appeal to the Ontario Municipal Board launched by Staff; and that Council authorize Staff to defend its original position at the Ontario Municipal Board; and THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on August 17, 2006 for application A2006-0028 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation. (See following motion) General Purpose and Administration Committee Minutes September 5, 2006 Resolution #GPA-309-06 Moved by Councillor Pingle, seconded by Mayor Mutton THAT the Recommendations contained in Report PSD-093-06 be divided to separate paragraphs 1, 2, 3 and 5 from paragraph 4. CARRIED Paragraphs 1, 2, 3 and 5 were then put to a vote and CARRIED. Resolution #GPA-310-06 Moved by Councillor Pingle, seconded by Mayor Mutton Paragraph 4 of Report PSD-093-06 be replaced with the following paragraph: "THAT Council concurs with the decisions of the Committee of Adjustment made on August 17, 2006 for application A2006-0024 and that Staff be directed to withdraw the appeal to the Ontario Municipal Board concerning application A2006-0024. CARRIED Paragraph 4 was then put to a vote and CARRIED. REPORT ON SITE PLAN ACTIVITIES (JANUARY — JUNE 2006) Resolution #GPA-311-06 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Report PSD-094-06 be received for information. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: KAITLIN GROUP LTD. Resolution #GPA-312-06 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report PSD-095-06 be received for information; THAT the request for removal of Part Lot Control with respect to Lot 33 on 40M-2214 be approved and that the Part Lot Control By-law attached to Report PSD-095-06 be passed pursuant to Section 50 (7.1) of the Planning Act; and WE General Purpose and Administration Committee Minutes September 5, 2006 THAT all interested parties listed in Report PSD-095-06, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED ADOPTION OF AMENDMENT 114 TO THE DURHAM REGION OFFICIAL PLAN Resolution #GPA-313-06 Moved by Councillor Foster, seconded by Councillor Pingle THAT Report PSD-096-06 be received; THAT Council request the Region to delete Supplemental Attachment 1 — Requested Changes to the Greenbelt; THAT in the event that Regional Council resolves to incorporate a Supplemental Attachment on the Greenbelt, any changes proposed in the Municipality of Clarington be deleted; THAT Council request the Regio n to postpone any decision on Future Growth Areas either by Supplemental Attachment 2 or new policies on Future Growth Areas, until the implementation and conformity exercise on the Growth Plan in order to allow the Region and area municipalities the opportunity to assess the impacts of the Growth Plan on land requirements, urban form, and the opportunities for creating transit supportive, complete communities; and THAT this resolution be forwarded to the Region of Durham, area municipalities in Durham Region, the Ministry of Public Infrastructure and Renewal and Ministry of Municipal Affairs and Housing and any interested party listed in this report. CARRIED AS AMENDED LATER IN THE MEETING (See following amending motion) Resolution #GPA-314-06 Moved by Councillor MacArthur, seconded by Councillor Trim THAT Recommendation 4 to PSD-096-06 be amended by inserting "with the exception of the lands on the east side of Bowmanville (Ridge Pine Park Lands)" after the word "THAT" in the first line. CARRIED Councillor MacArthur chaired this portion of the meeting. -10- General Purpose and Administration Committee Minutes September 5, 2006 ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JUNE 2006 Resolution #GPA-315-06 Moved by Councillor Pingle, seconded by Councillor Foster THAT Report EGD-039-06 be received for information. CARRIED APPOINTMENT OF BUILDING INSPECTOR Resolution #GPA-316-06 Moved by Councillor Robinson, seconded by Councillor Schell THAT report EGD-040-06 be received; THAT Adam Carter be appointed as Inspector for the Municipality of Clarington effective September 12, 2006 and that his name be added to Schedule `A' of By -Law 2005-145; THAT John Preston be deleted as Inspector for the Municipality of Clarington effective September 12, 2006, and that his name be deleted from Schedule `A' of By -Law 2005- 145; THAT Duane Tyte be deleted as Inspector (Fire Prevention) for the Municipality of Clarington effective September 12, 2006, and that his name be deleted from Schedule `A' of By -Law 2005-145; and THAT the appropriate by-law be forwarded to Council. CARRIED MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JULY 2006 Resolution #GPA-317-06 Moved by Councillor Schell, seconded by Councillor Foster THAT Report EGD-041-06 be received for information; CARRIED - 11 - General Purpose and Administration Committee Minutes September 5, 2006 RIVER VALLEY ESTATES SUBDIVISION PHASE 5, BOWMANVILLE LD-99-227-231, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-318-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report EGD-042-06 be received; THAT the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which include final stage roads and other relatec Works, constructed within Plan 40R-19553; and THAT Council approve the by-law attached to Report EGD-042-06, assuming certain streets within Plans 40R-19553 and 40R-14228 as public highways. CARRIED PROVISION OF CONSULTING ENGINEERING SERVICES GREEN ROAD — BASELINE ROAD TO ASPEN SPRINGS DRIVE, BOWMANVILLE Resolution #GPA-319-06 Moved by Councillor Schell, seconded by Councillor Foster THAT Report EDG-043-06 be received; THAT the engineering services and project construction be provided through The Kaitlin Group and that the construction be tendered in conjunction with the development work in order to take advantage of volume pricing; THAT Purchasing By-law 2006-127, paragraph 15.07 be waived for this project; and THAT the award of the construction be subject to satisfactory pricing being received and the approval of the Director of Engineering Services. CARRIED CANADA-ONTARIO MUNICIPAL RURAL INFRASTRUCTURE FUND INTAKE THREE — PORT DARLINGTON NEIGHBOURHOOD, SECONDARY ACCESS ROUTE Resolution #GPA-320-06 Moved by Councillor Pingle, seconded by Councillor Schell THAT Report EGD-044-06 be received by Council; -12- General Purpose and Administration Committee Minutes September 5, 2006 THAT the Municipality submit an application for funding to the Canada -Ontario Municipal Rural Infrastructure Fund — Intake 3; THAT the works listed in the Port Darlington Neighbourhood, Secondary Access Route contained in Report EGD-044-06 continue to be endorsed as the Municipality's highest priority project per COMRIF Intake 2 , however modified to identify additional benefits, and included in the application; THAT Report EGD-044-06 be forwarded to the Canada -Ontario Municipal Rural Infrastructure Fund Joint Secretariat; and THAT the Engineering Services Department proceed with the preparation and submission of the Canada -Ontario Rural Infrastructure Fund application, including all supporting documentation. CARRIED PORT DARLINGTON WATERFRONT PARK CONCEPTUAL MASTER PLAN Resolution #GPA-321-06 Moved by Councillor Robinson, seconded by Councillor Foster THAT Addendum # 2 to EGD-050-04 be received; THAT Committee recommend to Council approval of the revised West Beach Conceptual Master Plan for Port Darlington Waterfront Park; THAT Committee recommend to Council approval of the cost estimate for the West Beach Conceptual Master Plan and refer it for consideration in a future Capital Budget; and THAT all interested parties listed for Report Addendum #2 to EGD-050-04 and any delegations be advised of Council's decision. CARRIED WAIVER OF PARKING FEES FOR VETERANS Resolution #GPA-322-06 Moved by Mayor Mutton, seconded by Councillor Trim WHEREAS the Ministry of Transportation, in cooperation with the Royal Canadian Legion, offers the opportunity for an Ontario Veteran Plate to be issued to any person who has honourably: -13- General Purpose and Administration Committee Minutes September 5, 2006 • Served in WWII or in Korea during the Korean War as a member of any of the following: the Canadian Forces, an allied force, the Merchant Navy or the Ferry Command; • Served for a minimum of three years in the Canadian Regular Forces (may still be serving); • Served for a minimum of three years of actual paid duty (1095 days) in the Canadian Reserve Forces or has been awarded the Canadian Decoration; • Served in NATO operations or as a member of the United Nations peacekeeping force as a member of any of the following: the Canadian Regular or Reserve Forces, the Royal Canadian Mounted Police or another Canadian police force, or an allied force; • Served in the Vietnam War in the forces of the United States or its allies during this war and who was a Canadian citizen at the time of such services; AND WHEREAS the Council of the Municipality of Clarington deems it appropriate to acknowledge the services of our veterans; NOW THEREFORE BE IT RESOLVED THAT vehicles bearing a Province of Ontario Veteran's plate, shall be exempt from paying any applicable parking fees within the Municipality of Clarington; and THAT the appropriate by-law be forwarded to Council. CARRIED OPERATIONS DEPARTMENT There were no Reports considered under this section of the Agenda. EMERGENCY & FIRE SERVICES DEPARTMENT There were no Reports considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no Reports considered under this section of the Agenda. CLERK'S DEPARTMENT There were no Reports considered under this section of the Agenda. Mayor Mutton chaired this portion of the meeting. -14- General Purpose and Administration Committee Minutes September 5, 2006 CORPORATE SERVICES DEPARTMENT PAY EQUITY REVIEW — CONSULTANT'S FINDINGS AND PHASE 2 PAY EQUITY PLAN REVISION Resolution #GPA-323-06 Moved by Councillor Schell, seconded by Mayor Mutton THAT Report COD-044-06 be received; THAT the Review Report of the existing Pay Equity Plan by D & G Dudar Consultants, be received; THAT the Chief Administrative Officer be authorized to include a pre -budget approved amount of $30,000 (inclusive of GST), in the 2007 Administration Consulting account, for the purpose of proceeding with the development and implementation of revised Pay Equity Plans and Questionnaires, for Union and Non -Affiliated Employees, including the Library; THAT the CAO be authorized to engage Consultants to undertake Phase 2 of the Pay Equity review, by developing a revised plan beginning early 2007; THAT the suspension of the pay equity job review process approved by report COD-65- 05, be lifted; THAT the existing Pay Equity Plan job review process continue essentially in its current form with Supervisory Approval Criteria established by the CAO, until the revised pay equity plan and process is put into effect; THAT during the transition period until the revised pay equity plan is in place, any recommendations by the Pay Equity Committees regarding adjustment to compensation be approved by the CAO; THAT, the recommendations put forward by the Consultant, essentially as outlined in the body of this report, be approved for incorporation as appropriate in the future pay equity maintenance process; THAT the CUPE President be provided a copy of Report COD-044-06 for the purpose of reviewing the content with the Union members; THAT the CAO be authorized to seek input from the Union President, for the revision of the Pay Equity Plan for Unionized employees, which will be posted as a revised plan at the conclusion of the review; -15- General Purpose and Administration Committee Minutes September 5, 2006 THAT the Library Executive Director be provided a copy of Report COD-044-06 for information and opportunity for input into the revision of the Pay Equity Plans and process, and to advise the Library Board of Council's actions; and THAT, at the conclusion of the review, the CAO be authorized to post the revised Non - Affiliated Pay Equity Plan as an amended plan for comment by the Non -Affiliated group as required under the ACT. CARRIED ONTARIO REALTY CORPORATION LEASE AGREEMENT Resolution #GPA-324-06 Moved by Councillor Pingle, seconded by Councillor Trim THAT Report COD-045-06 be received; THAT the Lease agreement (Schedule "A" to Report COD-045-06) with the Ontario Realty Corporation in the amount of $10,500.00 per annum for a two (2) year term be approved; and THAT the By-law attached to Report COD-045-06 marked Schedule "B" be approved authorizing the Mayor and the Clerk to execute the necessary agreement. CARRIED CONFIDENTIAL REPORT REGARDING A LEGAL MATTER Resolution #GPA-325-06 Moved by Councillor Schell, seconded by Councillor Pingle THAT Confidential Report COD-046-06 be referred to the end of the agenda to be considered in a "closed" meeting. CARRIED SUPPLIER INFORMATION NIGHT Resolution #GPA-326-06 Moved by Councillor Foster, seconded by Councillor MacArthur THAT Report COD-047-06 be received for information; CARRIED -16- General Purpose and Administration Committee Minutes September 5, 2006 TENDER AWARDS SUMMER COUNCIL BREAK Resolution #GPA-327-06 Moved by Councillor Trim, seconded by Councillor MacArthur THAT Report COD-048-06 be received; THAT the By-law attached to Report COD-048-06, marked Schedule "B", authorizing the Mayor and Clerk to enter into the necessary agreement be approved. CARRIED FINANCE DEPARTMENT ANNUAL LEASING REPORT — 2005 Resolution #GPA-328-06 Moved by Councillor Robinson, seconded by Councillor Schell THAT Report FND-012-06 be received for information. CARRIED ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUNDS FOR THE YEAR ENDED DECEMBER 31, 2005 Resolution #GPA-329-06 Moved by Councillor Schell, seconded by Councillor Foster THAT Report FND-013-06 be received; and THAT a copy of Report FND-013-06 be sent to the Minister of Municipal Affairs and Housing. CARRIED CASH ACTIVITY — SECOND QUARTER OF 2006 Resolution #GPA-330-06 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT Report FND-014-06 be received; -17- General Purpose and Administration Committee Minutes September 5, 2006 THAT in accordance with provision of Chapter 25, Section 286 of the Municipal Act, S.O. 2001, the Treasurer reports the cash position of the Municipality of Clarington for the second quarter of the year 2006, as shown on the schedule attached to Report FND-014-06; and THAT Part "A" of the expenditures for the second quarter of the year be confirmed. CARRIED CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no Reports considered under this section of the Agenda. UNFINISHED BUSINESS Resolution #GPA-331-06 Moved by Councillor Robinson, seconded by Councillor Schell THAT the delegation of Richard Ward regarding By-law 2001-141, as amended, and the motive for passing the by-law, be received for information. CARRIED OTHER BUSINESS Mayor Mutton spoke briefly to recent newspaper articles concerning his education and provided further information to correct that which had been printed. SHORTAGE OF JUSTICES OF THE PEACE WITHIN DURHAM REGION Resolution #GPA-332-06 Moved by Councillor Robinson, seconded by Councillor Schell WHEREAS there is a shortage of Justices of the Peace in Durham Region; and WHEREAS matters are being dismissed by the Courts as a result of this shortage, thus negatively impacting the law enforcement process in Clarington, NOW THEREFORE BE IT RESOLVED THAT correspondence be issued to the Attorney General and the Premier of Ontario requesting additional Justices of the Peace to be appointed to the Courts in the Region of Durham; and THAT a copy of the correspondence be forwarded to Mr. Brian Roy, Solicitor, Region of Durham, Mr. John O'Toole, MPP, The Association of Municipal Clerk's and Treasurers of Ontario, the municipalities within Durham Region, and the Regional Senior Justice. CARRIED -18- General Purpose and Administration Committee Minutes September 5, 2006 Resolution #GPA-333-06 Moved by Councillor Pingle, seconded by Councillor Robinson THAT the meeting be "closed" to allow for consideration of a confidential property matter and a legal matter. CARRIED The meeting resumed in "open" session at 9:08 pm. RATIFY ACTIONS Resolution #GPA-334-06 Moved by Councillor Robinson, seconded by Councillor Foster THAT the actions taken at the "closed" meeting be ratified. CARRIED ADJOURNMENT Resolution #GPA-335-06 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the meeting adjourn at 9:10 p.m. CARRIED MAY R i D UTY'CL RK -19-