The URL can be used to link to this page

Home My WebLink AboutCOD-052-06 ~ , c.lN:.-fflglon REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 18th, 2006 Report #: COD-052-06 File#_ ./ By-law # ;).(JOG -' (~~ . GPA- 351- Oh SUBJECT: CL2006-49, PORT OF NEWCASTLE WATERFRONT TRAIL Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: . 1. THAT Report COD-052-06 be received; 2. THAT Rutherford Contracting Ltd., Gormley, Ontario with a total bid in the amount of $323,499.65 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2006-49, be awarded the contract for the Port of Newcastle Waterfront Trail as required by the Engineering Department; 3. THAT the total funds required in the amount of $455,000.00 [$323,499.65 tender, plus contract administration, contingencies and previously committed (Bluff Seeding, CL2006-22)] be drawn from Engineering 2006 Capital Account #110-32-325-83304- 7401; and 4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. Submitted by: rie Marano, H.B.Sc., C.M.O. DirectOr of Corporate ervic ~// Reviewed by: 0 ~-----'~ Franklin Wu, Chief Administrative Officer fl.. . Cannella, C.E.T. Director of Engineering Services MM\NT\ASC\LAB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 REPORT NO.: COD-052-06 PAGE 2 ________________________________________________________________________________ BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the Port of Newcastle Waterfront Trail, Newcastle, Ontario, as required by the Engineering Department and as shown on the map below: Tenders were advertised in local papers, as well as the Daily Commercial News. Subsequently, tenders were received and tabulated as per letter from Totten Sims Hubicki Associates Schedule “B” attached. The total project cost, including Project Administration, costing allocation and previously committed funds of $48,250.00 for Bluff Seeding, Tender CL2006-22 is $455,000.00. The funding will be provided from the 2006 Capital Budget Account 110-32-325-83304-7401 and is as outlined in the memo from Engineering Services and the letter from Totten Sims Hubicki Associates marked Schedule “B”. The low bidder has provided satisfactory service to the Municipality of Clarington in recent years. REPORT NO.: COD-052-06 PAGE 3 ________________________________________________________________________________ The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Rutherford Contracting Ltd, Gormley, Ontario, be recommended for the contract for the Port of Newcastle Waterfront Trail ______________________________________________________________________ Attachments: Attachment 1 – Schedule “A”, By-law Attachment 2 – Schedule “B”, Memo from Engineering Services and Letter from Totten Sims Hubicki Associates Schedule “A” THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2006- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Rutherford Contracting Ltd., Gormley, Ontario, to enter into agreement for the Port of Newcastle Waterfront Trail. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between Rutherford Contracting Ltd., Gormley, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of , 2006. By-law read a third time and finally passed this day of , 2006. ___________________________ John Mutton, Mayor __________________________ Patti L. Barrie, Municipal Clerk l. , J ~ I I II 11M SCHEDULE "B" Totten Sims Hubicki Associates 513 Division Street, Cobourg, Ontario, Canada K9A 5G6 (905) 372,2121 Fax: (905; 372.3621 E.mail: cobourg@tsh.ca www.tsh.ca eng neers architects planners September 8, 2006 Mr. P. Windolf, OALA Manager of Park Development Corporation of the Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario. L 1 C 3A6 Dear Mr. Windolf: Re: Port of Newcastle Waterfront Trail Contract CL2006-49 Municipality of Clarington Tenders for the above project were opened at the Municipal Offices on Wednesday September 6, 2006 at 2:15 p.m. A list of the bids received is provided in the table below. All numbers are exclusive ofGST. BIDDER TOTAL BID AMOUNT N_N~~~..~,,_...., "._n_~'''''_N''_'__'' _.,---- Rutherford Contracting Ltd. $323,499.65 Gonnlcy, ON ______..,.._........__...____...._.."'."'.........."'_....'".m..", """,,,,,,,,'''''_".m''.mm._ -------- Aloia Bros. Con. Contractors $378,631.00 Toronto, ON ----- -. Royal Crest Paving & Contracting Ltd. $378,796.50 Markham, ON --,-,--~~. -.--..--.. -...-.----..............--.-..-.---.."'..--., TSH has reviewed bids accepted by the Clarington Purchasing Department and have con tinned the bid values noted above. As requested by the Purchasing Department references have been checked for the low bidder. In addition to the number of parks Rutherford Contracting Ltd. has completed for the Municipality of CIa ring ton in the last few years (CL2004.13) and ongoing Port Darlington Trail (CL2006-08), Rutherford has also completed a number of projects with similar scope for public agencies such as the Town of Richmond Hill and the Town of Markham. Those references that were contacted stated that Rutherford completed the necessary work in a timely manner meeting schedule requirements, in accordance with project specifications and were professional and knowledgeable of the required work. __ _?EP-12-200? TUE 09:11. AM TSH COBOURG FAX NO. 905 372 3621 P. 02 MI'. p, Windolf, OAJ...A September 8, 2006 SCHEDULE "B" Project costs based on Rutherford Contracting Ltd. 's hid and other project components llre sumrnar1:z.ed as follows: Description Construction Costs per COl'ltl"3Ct CL2006-49 Detailed Design, Tendering, TSI-I Project Number 42-80449 to Aug. 26, 2006 Contract Administration Contingencies (Estimated) Previotlsly Committed (Bluff Seeding CL2006-22) Total Estimated l:lro.iect Costs Clarington Budget Ammmt Account 110 32 32583304 7401 Estimated Budget Surplus Cost $323,499.65 $20,712.26 $30,000.00 $32,538.09 $48,250.00 $455,000.00 $580,000.00 $125,000.00 The cost of all project components are estimated to be $125,000.00 under the available budget. It is reconunended that the tender in the amount of $323,499.65 (exclusive ofG.S.T.) be awarded to Rutherford Contracting Ltd. of Gormley, Ontario. Deposit cheques or bid bonds should be retained for the low and second low bids l.mtil the Contract has been executed. Should you require any further information, please contact the undersigned. Yours truly, ~ Ron Albright, P.En Project Engineer R.A!eg 1)/42.80449/COTTl~~pI2184(\.c1oc. Enel. ~!.!J!mgton SCHEDULE "B" MEMO TO: Lou Ann Birkett, Purchasing Manager FROM: Peter Windolf, O.A. L.A. , Manager of Park Development DATE: September 7,2006 SUBJECT: PORT OF NEWCASTLE WATERFRONT TRAIL CL2006-49 The Engineering Services Department has reviewed the recommendation provided by TSH and offers the following comments. We concur with the recommendation to award the contract to Rutherford Contracting Ltd. in the amount of $323,499.65 exclusive of G.S.T. for the Port of Newcastle Trail project for 2006. A contingency allowance of approximately 10.0% is carried forward for the project. Therefore, including design, tender fees, contract administration fees and previously committed costs, the Engineering Services Department advises the following Municipal breakdown for the above referenced project. Port of Newcastle Waterfront Trail Account 11032325833047401 Total Project $455,000.00 Amount Budget Amount $580,000.00 Estimated Budget Surplus $125,000.00 Orono Streetscape Improvements CL 200645 SCHEDULE "B" August 30, 2006 We recommend to move forward with award of the tender and issuance of the purchase order in the amount of $323,499.65 (excluding G.S.T.) to Rutherford Contracting Ltd. based on the above costs and funding arrangements. Attached for your files is the recommendation provided by TSH. Should you have any further questions, please feel free to contact the undersigned. Regards, ~\Jv~ Peter Windolf, O.A. L.A. Manager of Park Development BB/sc Attachment cc John Collver, OALA, CSLA, Totten Sims Hubicki Ron Albright, P. Eng., Totten Sims Hubicki Nancy Taylor, Director of Finance CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379