HomeMy WebLinkAboutCOD-051-06
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
September 18, 2006
Report #: COD-051-06
File#_
By-law #
6PA/ 35{J-Ob
Subject:
2006 Tree Maintenance and Stump Grinding Contract
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-051-06 be received;
2. THAT Cressman Tree Maintenance & Landscaping Ltd., Cobourg, Ontario, with a total
bid amount of $43,565.00 (excluding G.S.T.), being the lowest responsible bidder
meeting all terms, conditions and specifications of the Request for Quotation, be
awarded the contract for the 2006 Tree Maintenance and Stump Grinding Contract; and
3. THAT the funds expended be provided from the Parks Maintenance - Contract Account
#100-36-325-101 7163, FORTHWITH.
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Reviewed bY,' ~~
Franklin Wu,
Chief Administrative Officer
Submitted by:
MM/LAB/LMllm
REPORT NO.: COD-051-06 PAGE 2
BACKGROUND AND COMMENT
For the information of Council, the value of this contact was initially estimated at approximately
$15,000.00. Therefore, under the current Purchasing By-law 2006-127, due to this estimated
dollar value, it was not necessary to issue the request through the formal quotation/tender
process.
The informal request for quotation was issued to four (4) bidders who regularly provide pricing
on this type of work. Only one (1) bid was received, from Cressman Tree Maintenance &
Landscaping Ltd., Cobourg, Ontario, in the amount of $43,565.00 (excluding G.S.T.). The other
three bidders identified their “no bid” was due to their current heavy workload, which would not
allow them to complete our contract as required.
The previous year’s contract was awarded in the amount of $26,289.50 (excluding G.S.T.).
Operations Staff have confirmed this years requirements were initially based on the annual
average, plus the increased awareness of hazardous trees brought forth by residents, plus the
increase due to mother nature/wind storms.
After further review and analysis of the bid received by Operations and Purchasing, it was
mutually agreed that Cressman Tree Maintenance & Landscaping Ltd., Cobourg, Ontario , be
recommended for the contract for the 2006 Tree Maintenance and Stump Grinding Contract, as
required by the Operations Departments.
The total funds required for this contract, are included in Parks Maintenance – Contract Account
#100-36-325-10115-7163, in which sufficient funds are available.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
The low bidder has previously provided satisfactory service for the Municipality of Clarington.
Due to the significant number of areas requiring immediate attention, a FORTHWITH approval
is requested.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169