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HomeMy WebLinkAbout2018-04-16Clarington General Government Committee Minutes April 16, 2018 If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Minutes of a meeting of the General Government Committee held on Monday, April 16, 2018 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor C. Traill left at 11:50 AM, and Councillor W. Woo Regrets: Councillor W. Partner Staff Present: A. Allison, G. Acorn, R. Albright, S. Brake, M. Marano, R. Maciver, G. Weir, T. Pinn, J. Gallagher, S. Gray 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business — Introduction Councillor Neal asked that a new business item, regarding salaries, be added to the New Business — Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG -192-18 Moved by Councillor Hooper, seconded by Councillor Cooke That the Agenda be adopted as presented, with the addition of the new business item regarding salaries. Carried 4 Declaration of Interest There were no declarations of interest stated at this meeting. 5 Announcements Members of Committee announced upcoming community events and matters of community interest. - 1 - Clarington General Government Committee Minutes April 16, 2018 6 Adoption of Minutes of Previous Meeting Resolution #GG -193-18 Moved by Councillor Cooke, seconded by Councillor Woo That the minutes of the regular meeting of the General Government Committee meeting held on March 26, 2018, be approved. Carried 7 Delegations 7.1 Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an Economic Development Update Sheila Hall, Executive Director, Clarington Board of Trade, was present regarding an Economic Development Update. She made a verbal presentation to accompany an electronic presentation. Ms. Hall highlighted the areas that support economic growth in the Municipality of Clarington. She mentioned that the Clarington Board of Trade staff have been working with Regional staff. Ms. Hall provided an update regarding the 2017 inquiries and year end leads, and noted that there was an increase from 2016. She explained that there has also been an increase in the first quarter of 2018. Ms. Hall outlined the Clarington serviced industrial land inquiry assessment and the Clarington industrial building inquiry assessment. Ms. Hall explained that the Clarington Board of Trade launched a new website, with interactive capabilities. Resolution #GG -194-18 Moved by Councillor Cooke, seconded by Councillor Neal That staff review Regional servicing in Courtice and Bowmanville areas given the concerns raised by existing business and interested developers of unserviced employment lands in Clarington, specifically the South Courtice Industrial lands and the lands within the Technology Business park in Bowmanville; That staff review options for a more economical and timely solution for sanitary sewer servicing of the technology business park without sizing considerations for lands beyond the Clarington's current Bowmanville urban boundary; That staff prepare a conceptual level of servicing plan and cost estimate for the industrial lands in Courtice that will be able to be serviced once the Courtice trunk sanitary sewer and water feedermain project is complete to Bloor Street which is estimated to be done by late 2019 or early 2020; That staff meet with the Clarington Board of Trade staff and interested stakeholders to present the information and answer any questions regarding the servicing and development of the impacted lands; -2- Clarington General Government Committee Minutes April 16, 2018 That staff request that appropriate Regional staff attend this meeting to answer questions regarding Regional servicing agreement application, process for obtaining approval of detailed design of servicing, fees for connections and frontage charges and any other Regional servicing questions; and That staff report back to Council with an information memorandum. Carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X 7.2 Chuck Macdonald, Regarding Report EGD -010-18, Cottages on the West Beach of Port Darlington - Lease Extensions Chuck Macdonald, was present regarding Report EGD -010-18, Cottages on the West Beach of Port Darlington - Lease Extensions. Mr. Macdonald stated that he would like the Committee to extend the leases to five years. He explained that it is financially hard to complete any repairs within a one year lease. Mr. Macdonald stated that the previous five year leases were great and provided peace of mind for the cottagers. 7.3 Suzanne Plumpton, Regarding Report EGD -010-18, Cottages on the West Beach of Port Darlington - Lease Extensions Suzanne Plumpton, was present regarding Report EGD -010-18, Cottages on the West Beach of Port Darlington - Lease Extensions. Ms. Plumpton stated that she is a Director on the Port Darlington Community Association (PDCA) Board and has been a beach neighbour of the subject properties for 28 years. She explained that the Cottagers are supported by the PDCA. Ms. Plumpton stated that the cottagers are great caretakers and the area is now cleaner and safer because of their work. She thanked the Committee for their continued support. Ms. Plumpton explained that the cottagers alleviate some of the responsibility of the Municipality of Clarington to clean and maintain the beach. She mentioned that the legacy of the cottages is a part of the Municipality of Clarington's heritage. Ms. Plumpton stated that each year the cottagers host a reunion on the Civic Weekend for friends and neighbours to celebrate 100 years the cottages have been in the community. She explained that an extended lease will provide the cottagers with some peace and control over their future. Ms. Plumpton concluded by asking the Committee to amend the year lease agreement and extend it to five years. -3- Clarington Resolution #GG -195-18 General Government Committee Moved by Councillor Traill, seconded by Councillor Woo That Report EGD -010-18 be received; Minutes April 16, 2018 That the term of the leases between the Municipality and the tenants of the seven remaining cottages on the West Beach of Port Darlington be extended to three years; That further extensions to the leases be considered by staff annually as part of the Capital Budget process, and as long as funds are not approved by Council for the next phase of development, the Chief Administrative Officer be authorized to renew the leases on an annual basis; and That all interested parties listed in Report EGD -010-18 and any delegations be advised of Council's decision. Carried as Amended Later in the Meeting (See following motions) Resolution #GG -196-18 Moved by Councillor Cooke, seconded by Councillor Hooper That the foregoing Resolution #GG -195-18 be amended by deleting the word "three" second paragraph and replacing it with the word "five": Carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X Clarington General Government Committee Minutes April 16, 2018 The foregoing Resolution #GG -195-17 was then put to a recorded vote and carried as amended: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X Recess Resolution #GG -197-18 Moved by Councillor Traill, seconded by Councillor Woo That the Committee recess for 5 minutes. Carried The meeting reconvened at 10:53 AM with Mayor Foster in the Chair. 7.4 Tyrone Bilinski, Regarding Services in the Area of Leskard Road, North of Concession 7 near Orono Tyrone Bilinski, was present regarding services in the area of Leskard Road, North of Concession 7 near Orono. Mr. Bilinski stated that he is advocating for natural gas and high speed internet services for Leskard Road. He explained that he bought $1700 worth of firewood for the baseboard heaters to heat half of this home this year. Mr. Bilinski stated that the firewood lasted until three weeks ago and his electricity bill is over $500 a month on equal billing. He explained that he is installing a furnace and duct work this year and without natural gas his options are less efficient and more expensive. Mr. Bilinski expressed that high speed internet is essential for day-to-day life. He explained that, with his internet connection, two people do not have the ability to be streaming at the same time and they have one megabyte per second speed, forty gigabytes per month and a bill over $200 without overages. Mr. Bilinski stated that his house was built in 1968 with a phone line and electricity, and like most homes, it does not have the basic services, including natural gas, cable television, sewage and domestic water. He explained that broadband internet has been ruled as a basic telecom service and high speed internet access provides a major boost to small town businesses in rural areas, and further that high speed internet is no longer a luxury but is as essential as water or electricity. Mr. Bilinski suggested that his home, and the homes North of Concession 7, are located where the 407 infrastructure is currently being built. He explained that because 500 metres of Leskard Road is already dug up i would be more cost effective to complete the natural gas lines and internet. Mr. Bilinski -5- Clar-ington- General Government Committee Minutes April 16, 2018 stated that he has tried to speak to Bell, and is not able to get past frontline agents to speak on the matter. He explained that he has also spoken with Mayor Foster and MPP Granville Anderson to advance his request. Mr. Bilinski stated that, in 50 years, there have been no changes to additional services in the area. He explained that, if the 407 construction completes in the next few months, it is unlikely that the Municipality of Clarington or Durham Region will not demolish the newly laid road to provide the additional services to the 47 residences on Leskard Road. Mr. Bilinski understands that he lives in a rural area but stated that internet access has become essential for modern farms. He explained that there is an urgency for these additional services to be added and that the services are currently in the area and would not have to come from far away. Resolution #GG -198-18 Moved by Councillor Woo, seconded by Councillor Hooper That the delegation of Tyrone Bilinski, regarding Services in the Area of Leskard Road, North of Concession 7 near Orono, be referred to Staff for follow up. Carried Alter the Agenda Resolution #GG -199-18 Moved by Councillor Woo, seconded by Councillor Hooper That the Agenda be altered to consider presentation 10. 1, Michael Angemeer, President and CEO Veridian, Brent Jackson, Grant Thornton and Ron Clark — Aird Berlis — Regarding Potential Veridian and Whitby Hydro Merger, at this time. Carried 10.1 Michael Angemeer, President and CEO Veridian, Brent Jackson, Grant Thornton and Ron Clark — Aird Berlis — Regarding Potential Veridian and Whitby Hydro Merger Michael Angemeer, President and CEO Veridian, Brent Jackson, Grant Thornton and Ron Clark — Aird Berlis — Regarding Potential Veridian and Whitby Hydro Merger. Mr. Angemeer made a verbal presentation to accompany an electronic presentation. He introduced team members in the audience as well as those making the presentation with him. Mr. Angemeer outlined why Veridian and Whitby Hydro were merging the two companies. He explained that there were three primary drivers, including, improving customer rates, improving shareholders returns and preparing for rapid industry change. Mr. Angemeer described the merger process and have ensured that the appropriate analysis and due diligence has been complete. Mr. Clark explained that the ownership interest was determined on independent evaluations and will be 100% municipal owned. Mr. Angemeer continued by outlining the potential benefits of the merger. He provided the Committee with a background of why they did not sell or continue with the status M Clartw-n General Government Committee Minutes April 16, 2018 quo. Mr. Angemeer highlighted the changing industry landscape, including enhanced scale and scope. Mr. Clark explained that the rates will be harmonized and will benefit both customers and shareholders. Mr. Angemeer stated that the merger will have a total net savings of $42 million during the first ten years. He outlined the benefits to customers as a result of the merger. Mr. Clark explained the benefits to the municipal shareholders. Mr. Angemeer highlighted the risks of both merging and not merging, and explained that merging the two companies is the best option. He concluded by explaining the governance model and outlined the next steps. Suspend the Rules Resolution #GG -200-18 Moved by Councillor Neal, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow Members of Committee to speak to the presentation a second time. Carried Resolution #GG -201-18 Moved by Councillor Neal, seconded by Councillor Hooper That the matter of the presentation by Michael Angemeer, President and CEO Veridian, Brent Jackson, Grant Thornton and Ron Clark, Aird Berlis, Regarding a potential Veridian and Whitby Hydro merger be referred to staff to report back to the General Government Committee meeting on May 7, 2018, regarding the Municipality of Clarington's peer review. Carried Suspend the Rules Resolution #GG -202-18 Moved by Councillor Woo, seconded by Councillor Hooper That the Rules of Procedure be suspended for the Committee to recess for their one hour scheduled break as per the Procedural By-law and reconvene at 12:50 PM. Carried Councillor Traill left the meeting. The meeting reconvened at 12:50 PM with Mayor Foster in the Chair. -7- Clarington General Government Committee Minutes April 16, 2018 8 Communications - Receive for Information 8.1 Minutes of the Central Lake Ontario Conservation Authority dated March 20, 2018 8.2 Minutes of the Newcastle Business Improvement Authority dated January 9, 2018, February 8, 2018 and March 8, 2018 8.3 Minutes of the Tyrone Community Hall Board dated February 21, 2018 and March 21, 2018 8.4 Minutes of the Bowmanville Business Improvement Authority dated March 13, 2018 8.5 Minutes of the Newcastle Community Hall Board dated February 20, 2018 Resolution #GG -203-18 Moved by Councillor Neal, seconded by Councillor Cooke That the Communication Items 8.1 to 8.5 be received for information. Carried 9 Communications — Direction 9.1 Suzanne Barnes, Regarding Train Whistle Cessation in Clarington 9.2 David Reesor, Regarding Train Whistle Cessation in Clarington Resolution #GG -204-18 Moved by Councillor Neal, seconded by Councillor Woo That Correspondence Items 9.1 and 9.2, be referred to the Director of Engineering. Carried 9.3 Alexander Harras, Manager of Legislative Services/Deputy Clerk, Town of Ajax, Regarding Ajax Casino Resolution #GG -205-18 Moved by Councillor Neal, seconded by Councillor Woo That Communication Items 9.3, be received for information. Carried Clarington 10 Presentations General Government Committee Minutes April 16, 2018 10.1 Michael Angemeer, President and CEO Veridian, Brent Jackson, Grant Thornton and Ron Clark — Aird Berlis — Regarding Potential Veridian and Whitby Hydro Merger Presentation 10. 1, Michael Angemeer, President and CEO Veridian, Brent Jackson, Grant Thornton and Ron Clark — Aird Berlis — Regarding Potential Veridian and Whitby Hydro Merger, was considered earlier in the meeting. 11 Engineering Services Department 11.1 EGD -010-18 Cottages on the West Beach of Port Darlington — Lease Extensions Report EGD -010-18, Cottages on the West Beach of Port Darlington — Lease Extensions was considered earlier in the meeting during the delegation portion of the agenda. 12 Operations Department No Reports for this section of the Agenda. 13 Emergency and Fire Services Department No Reports for this section of the Agenda. 14 Community Services Department No Reports for this section of the Agenda. 15 Municipal Clerk's Department 15.1 CLD -012-18 Senior of the Year Award Suspend the Rules Resolution #GG -206-18 Moved by Councillor Neal, seconded by Councillor Hooper That the Rules of Procedure be suspended to considered Report CLD -012-18 at the end of the agenda. Carried Clarington 16 Corporate Services Department No Reports for this section of the Agenda. 17 Finance Department General Government Committee Minutes April 16, 2018 17.1 FND-004-18 Financial Update as at December 31, 2017 Resolution #GG -207-18 Moved by Councillor Hooper, seconded by Councillor Neal That Report FND-004-18 be received for information. Carried 17.2 FND-005-18 Annual Leasing Report - 2017 Resolution #GG -208-18 Moved by Councillor Woo, seconded by Councillor Cooke That Report FND-005-18 be received for information. Carried 17.3 FND-006-18 Annual Commodity Hedging - 2017 Resolution #GG -209-18 Moved by Councillor Hooper, seconded by Councillor Woo That Report FND-006-18 be received for information. Carried 17.4 FND-007-18 Ontario's Main Street Revitalization Initiative Resolution #GG -210-18 Moved by Councillor Hooper, seconded by Councillor Cooke That Report FND-007-18 be received; and That the By-law attached to Report FND-007-18 as Attachment 1 be approved. Carried 18 Solicitor's Department No Reports for this section of the Agenda. -10- Clarington 19 Chief Administrative Office No Reports for this section of the Agenda. 20 New Business — Consideration 20.1 Salaries Resolution #GG -211-18 General Government Committee Minutes April 16, 2018 Moved by Councillor Neal, seconded by Councillor Cooke That any staff bonuses for 2018 be cancelled. Motion lost on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X 21 Unfinished Business 15.1 CLD -012-18 Senior of the Year Award Resolution #GG -212-18 Moved by Councillor Neal, seconded by Councillor Hooper That Report CLD -012-18 be received; That Susan Sheen be selected as Clarington's nominee for the 2018 Senior of the Year Award; That all interested parties listed in Report CLD -012-18 and any delegations be advised of Council's decision. Carried - 11 - Clar-ington 22 Confidential Reports 22.1 CAO -004-18 Potential Property Acquisition 22.2 Verbal Report Potential Property Acquisition Closed Session Resolution #GG -213-18 General Government Committee Minutes April 16, 2018 Moved by Councillor Cooke, seconded by Councillor Hooper That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing two items related to a proposed or pending acquisition or disposition of land by the municipality or local board. Carried Rise and Report The meeting resumed in open session at 1:57 PM with Mayor Foster in the Chair. Mayor Foster advised that two items were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and two resolutions were passed to provide direction to staff. 23 Adjournment Resolution #GG -214-18 Moved by Councillor Hooper, seconded by Councillor Woo That the meeting adjourn at 1:58 PM. Mayor Carried -12- Deputy Clerk