HomeMy WebLinkAboutCOD-047-06
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Tuesday, September 5th, 2006
Report#: COD-047-06
File#_
By-law #
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Subject:
SUPPLIER INFORMATION NIGHT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-047-06 be received for information.
Submitted by
arie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
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Reviewed by. ~-
Franklin Wu,
Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COD-047-06
PAGE 2
BACKGROUND AND COMMENT
Report COD-017 -06 was forwarded to Council in April, 2006 advising of the Municipality
of Clarington's 4th Supplier Information Night being held on June 2ih, 2006.
This year's event attracted approximately 100 participants and included presentations
from the Municipality of Clarington Purchasing Division, the Clarington Public Library,
the Durham Purchasing Co-operative and the Durham Regional Police.
The evening provided an opportunity for staff to educate vendors and potential vendors
on things such as changes to the Purchasing By-law, Fair Wage Policy, Criminal
Checks for Service Providers (CPIC), on line tendering, and the evaluation process for
Request for Proposals.
The event was well received with positive feedback being received.
It is proposed that the next Supplier Information Night be held in May of 2008.
Attachments:
Attachment 1 - Schedule "A", Report COD-017-06
,
SCHEDULE "A"
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
April 24th, 2006
Report #: COD-017-06
File#_
By-law #
C;, pi=) - Ict 7-0 b
Subject:
SUPPLIER INFORMATION NIGHT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following: .
1. THAT Report COD-017-06 be received for information.
BACKGROUND AND COMMENT
Over the past several years, the Purchasing Division has been making every effort to encourage
local suppliers to participate in the Municipality of Clarington bidding process.
Initiatives have included presentations and participation in the Oshawa/Clarington Chamber of
Commerce Reverse Trade Shows as well as the Canadian Professional Sales Association
Conference. In 2000, The Municipalilyof Clarington held it's first Supplier Information Night
which attracted approximately 50 participants. Supplier Information Nights have been held
every two years since 2000, with attendance at the last event reaching over 100 participants.
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"iiarano, H.B.Sc., C.M.O. Franklin Wu,
Director of Corporate Services Chief Administrative Officer
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REPORT NO.: COD-017-06
SCHEDULE "A"
PAGE 2
BACKGROUND AND COMMENT (cont'd)
It is staffs opinion that in many cases information sharing and education of our supplier base is
the key to success. Many small suppliers feel intimidated by the bidding process and do not
fully understand tendering issues.
Our local suppliers have a competitive local advantage and it is the objective of the Purchasing
Division to utilize this advantage wherever possible.
In order to continue the educational process and build on our success, the Municipality of
Clarington will be hosting it's forth "Supplier Information Night" to be held on June 27"', 2006 at 7:00
pm at the Courtice Community Complex. This event will be advertised in local newspapers and on
the Municipality of Clarington Website. In addition, personal invitations will be sent out based on
our existing list of potential bidders as well as those listed in the Municipality's Business Directory.
The evening will include speakers from the Municipality of Clarington, the Kawartha Pine Ridge
District School Board, the Clarington Public Library and the Durham Purchasing Co-operative.
As an added feature this year Detective John Van Seters from the Major Fraud Unit of the Durham
Regional Police will be making a presentation on Fraud Awareness and the latest scams that
businesses should be aware of.
Staff presentations will also be made to review new policies and procedures for bidding put in place
since 2004 as well as an update on proposed construction for 2006/2007.
It is hoped this unique opportunity will provide valuable information to both current and prospective
su ppliers.
Upon completion, this event will be evaluated and a summary report provided to Council.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169