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HomeMy WebLinkAbout01/13/2003 . . . Council Minutes PRAYER ROLL CALL Present Were: Also Present: MUNICIPALITY OF CLARINGTON January 13, 2003 Minutes of a regular meeting of Council held on January 13, 2003, at 7:00 p.m., in the Council Chambers. Councillor Schell led the meeting in prayer. Mayor J. Mullon Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Rowe Councillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Emergency Services/Fire Chief, M. Creighton Director of Planning Services, D. Crome Solicitor, D. Hefferon (allended until 9:18 p.m.) Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of FinancefTreasurer, N. Taylor Confidential Secretary to the Municipal Clerk, H. Keyzers (allended until 9:18 p.m.) Municipal Clerk, P. Barrie MAYOR'S STATE OF CLARINGTON ADDRESS Mayor Mullon thanked Council and staff for an excellent 2002. He especially thanked all the men and women in the emergency services field. The year 2003 will be the second year of the Clarington wide recreation wave with the following milestones: 1. the new Courtice twin pad arena will be completed with an Olympic and NHL size ice surface, youth program area, mini gymnasium and community meeting space and a fully luminated outdoor soccer field. Council Minutes . -2- January 13, 2003 MAYOR'S STATE OF CLARINGTON ADDRESS 2. the South Bowmanville Baseball Park on Green and Baseline Roads will commence with design and public consultation for construction next year of two state of the art hardball diamonds, two softball diamonds, four soccer fields, multi court basketball and multi court tennis features. 3. Rudell Road community park site in Newcastle will be purchased which will eventually have four soccer pitches, two softball diamonds, multi court tennis complex, multi court basketball complex, playground area and connectability with the Samuel Wilmot nature area which will also see further enhancements. 4. our Clarington Wonderland Parks program will continue with the development of the Robinson Ridge Neighbourhood Park complete with a baseball diamond, soccer field, skills court and an aquatic play area. . . . . . . . . . . . . . . Mayor Mullon also addressed the following: . opening of the new main branch library and Municipal Administration Centre; transportation and transit improvements across the municipality; Longworth Bridge will be completed this year and Longworth Avenue will be completed from Liberty Street to Regional Road 57; 401 connection improvements at Regional Road 57 and Liberty Street exchanges; reviewing the north/south and east/west collector roads and highways in Bowmanville for road safety and capacity improvements and efficiencies; signalization at Roenigk Drive; GO Transit talks for the purchase of the future GO station site in Bowmanville; second phase of the downtown Bowmanville fa9ade project; Clarington wide waterfront projects; Hampton pond redevelopment; reducing diversion to landfill through the new integrated waste program in February; New Courtice Fire Station; Clarington Museums expansion; Sports Hall of Fame; Core administrative focus on customer service; Industrial/Commercial and Institutional growth; $120 million worth of building permits issued in 2002; . . . . . . . Council Minutes - 3 - January 13, 2003 MAYOR'S STATE OF CLARINGTON ADDRESS . Iter announcement in 2003; and . Clarington is recognized as one of the most financially stable municipalities in GTA. DISCLOSURES OF PECUNIARY INTEREST MINUTES ANNOUNCEMENTS DELEGATIONS Councillor Schell indicated that he would be disclosing pecuniary interests with respect to Correspondence Items 1- 6, 1- 17 and D - 1. Resolution #C-01 0-03 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT the minutes of a regular meeting of Council held on December 9, 2002, and a special meeting of Council held on January 6, 2003, be approved. "CARRIED" Mayor Mullon advised that he has received reports of illegal dumping. The Clerk's Department will be advertising in the newspaper what residents can do if they see someone illegally dumping. He also noted that the City of Oshawa, Town of Ajax and the Town of Pickering are dealing with the report of the Regional Headquarters. Resolution #C-011-03 Moved by Councillor MacArthur, seconded by Councillor Rowe THATW.G. Paterson, John E. Waters and Gary H. Hallon be added to the list of delegations. "CARRIED" Council Minutes . ANNOUNCEMENTS DELEGATIONS . . . . . . . . . . . . . . . . . . . . . . -4- January 13, 2003 Councillor Ping Ie announced that St. Mary's Cement will be holding an open house at the tech centre on January 21, 2003, at 6:30 p.m. Councillor Rowe displayed a poster entitled "Take Charge, Create Change" announcing the Clarington Youth Advisory Commillee's two-day youth forum open to high school students. Councillor Trim advised Council that the 2003 waste calendars will be distributed throughout Clarington. This is the beginning of the new integrated waste program which will commence the week of February 11 th. Suzanne McCrimmon, Clarington Board of Trade, P.O. Box 434, Bowmanville, L 1 C 3Z2, presented Council with a powerpoint presentation on the Clarington Board of Trade's summary of 2002 and their strategy for 2003. Ms. McCrimmon highlighted the following events of 2002: CBEX The Main Event Annual General Meeting Mayor's lunch Scarecrow Iter delegation tours structural changes 2002 ended with 387 active members benefits to becoming member rapid growth of Clarington economic development delivery of a valued product to members additional revenue streams requirement of volunteers plan in 2003 to launch the business, retention and expansion program in partnership with Clarington introduce training and business seminars continue to support the campaign to allractlter to Clarington target for 2003 overall membership of 500 emphasize development of programs and monitor existing events continue electronic newsleller and compliment it with a hardcopy addition . Council Minutes DELEGATIONS . . - 5 - January 13, 2003 . research a members referral program Ms. McCrimmon introduced Donna Eastwood, a small business owner and a member of the executive team. Ms. Eastwood advised Council that she joined the Clarington Board of Trade three years ago. Being a small company she wanted to bring ideas to the table and make connections. She has received support and benefits that larger companies have. Ms. Eastwood stated, "starting small doesn't mean staying small." Jan Devries, 1947 Spruce Hill Road, Pickering, L1Z 1 S6, appeared before Council requesting a donation for the Juno Beach Memorial Education Centre. Mr. Devries is a World War II Veteran and he is speaking on behalf of 45,000 young Canadians that gave their lives during World Ward II. They have no voice, and we as a nation have failed to do our duty by remembering them. For the last 58 years there has been no significant memorial -- this opportunity is the last chance we have to correct this. The Juno Beach Memorial Education Centre will open this coming June, the 58th anniversary of D-day. The final push for funding is underway. Mr. Devries stated that the cost of building is covered but internal funding is still need. All municipalities of the Durham Region have seen fit to donate $2500 or more. The Municipality of Clarington is the last municipality to be approached. The Juno Beach Centre Memorial Education Centre will honour all Canadians; there will be no person neglected. Mr. Devries provided pamphlets for Council's review. Donald Air, 38 Poolton Court, Courtice, L 1 E 2H5, appeared before Council along with AI Storie to request Council's approval of the Bowmanville Museum Alfred Shrub 8K Road Race. The proceeds of this race will go towards helping the Bowmanville Museum. Paul Morris, Morris Funeral Chapel, 4 Division Street, Bowmanville, L 1 C 2Z1 , appeared before Council to answer questions regarding Report PSD-002-03. Linda Gasser, 7421 Best Road, P.O. Box 399, Orono, LOB 1 MO, appeared before Council to thank them for tabling the Addendum to Report PSD-128-02. This action gave the public a chance to respond to the issue. Ms. Gasser also thanked Council for agreeing to strike a local Community Advisory Commillee. This is a wonderful first step that will assist Council, staff and the community in identifying and evaluating the many potential impacts of the 407. . Council Minutes DELEGATIONS . . - 6- January 13, 2003 She is requesting that Council hire a transportation consultant and a professional facilitator to support the 407 Community Advisory Committee. It is noteworthy that the Ministry of Transportation, a group that has a lot of experience and expertise in building a variety of roads and highways, have themselves hired a consultant to produce the studies that will be required of them by the environmental assessment process. Staff have said that they do not have the technical expertise or the staff resources to deal with the large volume of extremely complex information that will be generated by the Ministry of Transportation as part of the Environmental Assessment. A consultant with the appropriate expertise can help develop an informed and defensible position as quickly as is possible. This is not only wise but the only responsible option given what staff have indicated about their resources. As concerns the hiring of a facilitator to run the Community Advisory Committee meetings, staff have stated in the addendum report that they believe the process would be greatly enhanced with the use of a professional facilitator. If it comes down to either hiring a transportation consultant or a facilitator, Ms. Gasser is asking Council to approve the hiring of a transportation consultant to assist staff in evaluating the relevant documents generated by the Ministry of Transportation during the environment assessment process. Bradford Soles, 1750 Pebblestone Road, Courtice, L 1 E 2L5, appeared before Council to lend his voice and his opinion for the people of Clarington regarding Addendum to Report PSD-128-02. The 407 extension and the interlink road are going to have a huge impact on the Municipality. A transportation consultant, who has impartiality in the placement of the roadway, but has an understanding on the social, economic and environmental impact of such a project is necessary. They can have invaluable advise for Council members, and be a key component in their arsenal of information. An impartial consultant can be a huge asset to clarify what the impacts will be and assist in determining the correct placement of the roadway to minimize them for the residents and the environment. The current 'technically preferred route' from the 1992 study on the interlink is not the best choice. Mr. Soles is suggesting that Council hire an impartial transportation consultant to lend their expertise to the Council and advise them on what the impact of construction and operation of the roadway will have on Clarington and to investigate the technically preferred route and, with the new information, adopt an alternative where the interlink road can be constructed. . . . Council Minutes DELEGATIONS COMMUNICATIONS - 7- January 13, 2003 W.G. Paterson, 1909 Bloor Street East, Bowmanville, L 1 C 3K3, appeared before Council in support of Linda Gasser and Bradford Soles presentations regarding Addendum to Report PSD-128-02. Highway 407 will destroy Mr. Paterson's historically designated home. He questioned what was wrong with using Regional Road 42. There are no wetlands or problems on Regional Road 42 and he thought that this route would make Mosport very happy. An environmental study should have been started a year ago if it is going to be complete this Spring. John E. Waters, 1882 Bloor Street East, Bowmanville, L 1C 3K3, appeared before Council regarding Addendum to Report PSD-128-02. He advised Council to read a recent report regarding Highway 407 in the Star newspaper. He stated that only the rich will be able to afford the tolls on this highway and it will not serve the residents of Clarington. Resolution #C-012-03 Moved by Councillor Schell, seconded by Councillor Trim THAT the meeting be "closed" to hear the delegation of Gary Hallon regarding a confidential property matter after which time Council will recess for 10 minutes. "CARRIED" The meeting reconvened at 8:25 p.m. Resolution #C-013-03 Moved by Councillor Trim, seconded by Councillor Pingle THAT the communications to be received for information be approved with the exception of Items 1- 2, 1- 6, 1-7, 1- 17, 1-24, 1- 26,1- 27,1- 28,1- 34 and 1- 37. "CARRIED" . . . Council Minutes COMMUNICATIONS I - 1 F11.GE 1-3 A01.KA 1-4 L 11.GE 1- 5 C06.DU 1- 8 C06.GA 1- 9 D21.GE - 8- January 13, 2003 Honourable Chris Hodgson, Minister of Municipal Affairs and Housing, providing Council with a copy of the list of measures that apply to 2003 reporting for municipal fiscal year 2002 and the formal requirements for Year 3 of the Municipal Performance Measurement Program (MPMP). (Received for Information) Ian D. Macnab, Chief Administrative Officer, Kawartha Conservation, providing Council with the proposed 2003 budget for Kawartha Conservation for review. They are seeking Council's endorsement of the budget and support for it within the Region of Durham. (Received for Information) Honourable Chris Hodgson, Minister of Municipal Affairs and Housing, advising Council that the Ministry of Municipal Affairs and Housing in collaboration with the Association of Municipalities of Ontario has launched an e-guide to the Municipal Act, 2001. (Received for Information) Minutes of the Durham Nuclear Health Committee (DNHC) meeting dated November 22, 2002. (Received for Information) Minutes of the Ganaraska Region Conservation Authority meeting dated November 21, 2002. (Received for Information) Joint News Release, advising Council of the Iter negotiators meeting in Spain. The meeting saw progress on a number of fronts including the drafting of the Agreement to implement the project, the process for site selection, and the organization, management and staffing of the international body that would implement Iter. Canada advised the Negotiations Meeting that the current Canadian offer, which was the first firm proposal made by any government, was put forward in a context that has now changed. The Canadian Government indicated that in light of the competing proposals made by the European Union and Japan, it is reviewing its current offer with a view to indicating a revised position early in 2003. (Received for Information) . . . Council Minutes COMMUNICATIONS 1- 10 M02.GE I - 11 M06.GE 1-12 T05.HW 1- 13 SOO.GE 1-14 P09.L1 - 9 - January 13, 2003 Val Gardiner, Chairperson, Bowmanville Santa Claus Parade Committee, thanking all supporters of The Bowmanville Santa Claus Parade. There are considerable costs accrued to run this event and they are particularly thankful to the many businesses and individuals who sponsor the parade. (Received for Information) Association of the Municipalities of Ontario, advising Council that the Volunteer Firefighters Employment Protection Act, 2002 (Bill 30) was defeated in the legislature. Many firefighters are now being threatened with loss of their employment unless they agree to give up their positions as volunteer firefighters. A growing number of these firefighters have resigned as volunteers, providing increased concern about public safety and one firefighter has been charged and found guilty under the Union's constitution for working as a volunteer firefighter. The firefighter could lose his job as a result. (Received for Information) John O'Toole, MPP, Durham, advising Council that he would fully support a third representative from Clarington on the Highway 407 Community Advisory Group. This would help to ensure the interests of Clarington are fully represented. (Received for Information) Francoise Guenette, Corporate Director, Communications, Lakeridge Health Corporation, providing Council with a Summary Report from the Dialogue with Lakeridge Health Bowmanville held on Wednesday, November 20, 2002. (Received for Information) John O'Toole, MPP, Durham, providing Council with a copy of a leller from the Honourable Tim Hudak, Minister of Consumer and Business Services regarding Council's request that the municipality be advised directly when any future applications for "storefront" LCBO operations are received. Minister Hudak has referred his leller to the allention of Mr. Andrew Brandt, Chair and CEO of the LCBO, to ensure the LCBO is aware of Council's position. (Received for Information) . . . Council Minutes COMMUNICATIONS 1- 15 S08.SM 1-16 C02.GE 1- 18 C10.MO 1- 19 A01.FE - 10- January 13, 2003 P.M. Madill, Regional Clerk, Region of Durham, advising Council that the Region of Durham on December 4, 2002, passed the following resolution: "a) THAT the draft Regional smoking by-law allached as Appendix 'D' to Report #2002-MOH-40 of the Commissioner & Medical Officer of Health, be approved; b) THAT Ontario's Ministers of Health and Long Term Care and Labour, Durham Region's MPs, MPPs and local area municipal Councils be so advised; and c) THAT the local area municipal Councils and their staff be thanked for their cooperation and assistance in considering and responding to the Regional Smoking By-law report dated September 2002." (Received for Information) P.M. Madill, Regional Clerk, Region of Durham, providing Council with a certified copy of By-law #71-2002, being a by-law to requisition, on an interim basis, from the area municipalities before the adoption of the 2003 Regional estimates, a sum equal to fifty percent of the taxes collected for Regional purposes made by the Regional Council against the area municipalities for all property classes in the year 2002. (Received for Information) City Clerk, City of Toronto, providing Council with a copy of Clause No.3 contained in Report No. 15 of The Policy and Finance Commillee, headed "Proposals for Provincial Management of Secondary Uses in Hydro Corridors", which was adopted by Council at their regular meeting held on November 26, 27, and 28, 2002. (Received for Information) David Cohen, Director, Economic and Social Policy Department, Federation of Canadian Municipalities, inviting Council to submit resolutions on subjects of national municipal interest for debate at the March 5 - 8, 2003, meeting of the National Board of Directors in Regina, Saskatchewan. Resolutions should be received no later than midnight on January 22, 2003. (Received for Information) Council Minutes . COMMUNICATIONS 1- 20 . 1-21 R02.GE . 1-22 - 11 - January 13, 2003 Gary Cubill, Chief Administrative Officer, Region of Durham, writing to Council regarding the Region of Durham's Community Strategic Planning Process. There are many reasons for developing such a Plan including: . Developing a collective vision - particularly critical as they expect the Region to continue growing and its population to almost double in the next 20 years; Planning for the future -their future will involve change and a strategic planning process will identify the internal and external forces influencing the community. It should provide the information needed to enable them to make the rational decisions required to deal with the issues; Maximizing resources - as a management process, strategic planning provides a mechanism for deploying resources effectively; Establishing a framework for other plans - the Community Strategic Plan will be the "umbrella" document that provides the overall perspective from which other plans cascade; Entering into effective partnerships - issues continue to increase in complexity and with a commitment to always effectively use resources they will need to explore opportunities to working with others. This process will provide the basis for building future partnerships with the area municipalities, other governments, business and community organizations; and Communicating priorities - the process will provide important communication benefits. The community will learn more about those services the Region currently has in place, as well as providing information to the community at large on the vision, mission, values, emerging strategic issues and the actions planned to address them. (Received for Information) . . . . . Patricia M. Enright, Library Director/Secretary-Treasurer, Clarington Public Library Board of Trustees, providing Council with a copy of the audited financial statements for the year ended December 31 , 2001. (Received for Information) Durham District School Board, providing Council with a copy of their Annual Report 2002. (Received for Information) . . . Council Minutes COMMUNICATIONS 1- 23 S08.SM 1- 25 C10.MO - 12- January 13, 2003 C. Anne Greentree, Supervisor, Legislative Services, City of Pickering, writing to the Region of Durham, advising that the City of Pickering, on December 16, 2002, passed the following resolution: "THAT the Council of the City of Pickering hereby advises the Council of the Regional Municipality of Durham that it supports the Regional Smoking By-law, attached as Appendix "D" to Report #2002-MOH-40 of the Commissioner & Medical Officer of Health; and FURTHER that the Council of the City of Pickering states it's objection to any material alteration of the by-law that would lead to weakening any of its provision; and FURTHER that this motion be circulation to all lower tier municipalities in Durham, to the Regional Chair, the Commissioner of Medical Officer of Health and the Chair of Health and Social Services." (Received for Information) C. Anne Greentree, Supervisor, Legislative Services, City of Pickering, advising Council that the City of Pickering on December 9,2002, passed the following resolution: "1. THAT Council receive for information Report Number PD 55-02, respecting proposed amendments to the Durham Region Official Plan to implement the Oak Ridges Moraine Conservation Plan (ORMCP); 2. THAT Council endorse Report Number PD 55-02, supporting, in principle, the proposed amendments to the Durham Region Official Plan to implement the ORMCP, provided the Proposed Amendments are revised to: . Recognize existing uses; Reconcile inconsistencies regarding existing uses; Allow lower-tier municipalities to refine all land use designations, consistent with the ORMCP; Allow "Low-Intensity Recreational Uses" without requiring a Regional Official Plan Amendment; Identify prime agricultural lands; . . . . . . . Council Minutes COMMUNICATIONS 1-29 C06.GA - 13- January 13, 2003 . Provide further information and clarification regarding data management and monitoring of the Oak Ridges Moraine and ORMCP; and . Recognize Altona as a Hamlet/Rural Settlement; 3. THAT Council request that the Minister of Municipal Affairs and Housing amend the Oak Ridges Moraine Conservation Plan to: (i) allow lower-tier municipal Official Plans and/or Zoning By-laws to recognize existing uses that have received Planninq Act approvals prior to November 15, 2001; and (ii) recognize Altona as a "Rural Settlement" on the "Oak Ridges Moraine Conservation Plan Land Use Designation Map", numbered 208, dated April 17, 2002; 4. THAT Council recommend that the Region of Durham request that the Minister of Municipal Affairs and Housing amend the Oak Ridges Moraine Conservation Plan as outlined in Recommendation #3 to Report PD 55-02; 5. THAT Council request that the Region of Durham provide lower-tier municipalities an opportunity to comment on any future revisions to the proposed amendments to the Durham Region Official Plan to implement the Oak Ridges Moraine Conservation Plan (ORMCP) prior to adoption by Regional Council; and 6. THAT the City Clerk forward a copy of Report Number PD 55-02 to: Minister of Municipal Affairs & Housing; Clerk, Region of Durham; and Clerks of lower-tier Municipalities in Durham Region." (Received for Information) Minutes of the Ganaraska Region Conservation Authority meeting dated December 12, 2002. (Received for Information) . . . Council Minutes COMMUNICATIONS 1- 30 M04.GE 1-31 M06.GE - 14- January 13, 2003 Francomb Le Gresley on behalf of himself and his wife, thanking Council for the new Hunt Bridge which not only has solved a major problem on Mill Street South, but in addition, has beautified the whole area. He would also like to thank Council for the four-way stop at the junction of Mill Street and Port of Newcastle Drive. This has completely tamed the traffic, and possibly may have prevented collisions or loss of life. (Received for Information) Association of Municipalities of Ontario, providing Council with a brief summary of Bills passed in the legislature this Fall: Bill 213, the Justice Statute Law Amendment Act, 2002, which reforms the Limitations Act by establishing a two-year limitation period, and a 15-year ultimate limitation period for lawsuits in most cases. Bill 210, the Electricity Pricing, Conservation and Supply Act, 2002, introduces several major changes to the government's plans to develop an open electricity market. Bill 209, the Funeral, Burial and Cremation Services Act, 2002, regulates funeral homes, cemeteries and crematoriums. Bill 198, the Keeping the Promise for a Strong Economy Act (Budget Measures), 2002, was an omnibus bill that amends several pieces of legislation. Bill 198, the Safe Drinking Water Act, 2002, will implement many of the Walkerton Inquiry recommendations. Bill 191 , the Highway Traffic Amendment Act (Emergency Vehicle Safety), 2002, requires drivers to slow down and to move into another lane when approaching emergency vehicles that are stopped with their lights flashing. Bill 179, the Government Efficiency Act, 2002, is another omnibus Bill that amends sever pieces of legislation. Bill 177, the Municipal Statute Law Amendment Act, 2002, amends numerous pieces of legislation to make them consistent with the new Municipal Act, 2001, which came into force on January 1, 2003. . . . Council Minutes COMMUNICATIONS 1- 32 C06.NE 1-33 M02.GE 1- 35 C06.CL 1- 36 C10.MO - 15- January 13, 2003 Bill 175, the Sustainable Water and Sewage Systems Act, 2002, introduces requirements for the assessment and reporting of infrastructure costs and the development of full cost recovery for water and sewer systems in Ontario. Bill 149, the Red Light Cameras Pilot Projects Extension Act, 2002, extends the life of municipal Red Light Camera pilot projects until November 20, 2004. Bill 148, the Emergency Readiness Act, 2002, requires "... municipalities, ministers of the Crown and designated agencies, boards, commissions and other branches of government to develop and implement emergency management programs, consisting of emergency plans, training programs and exercises, public education and any other element prescribed by regulation." (Received for Information) Minutes of the Newcastle Village Business Improvement Association meeting dated December 12, 2002. (Received for Information) Communities in Bloom, inviting Council to participate in the 2003 Ontario edition of Communities in Bloom. Participation in the program is greatly beneficial as it involves the whole municipality in a national program thus generating civic pride and community involvement while providing provincial and national exposure along with opportunities of information exchange with other municipalities. (Received for Information) Minutes of the Clarington Public Library meeting dated November 27,2002. (Received for Information) John O'Toole, MPP, Durham, writing to the Honourable Chris Stockwell, Minister of the Environment, forwarding a copy of a resolution from the Regional Municipality of Durham regarding the review of Bill 175: An Act Respecting the Cost of Water and Waste Water Services. Regional Council expresses its strong opposition to the provincial approval of water and sewer charges because Council feels this would result in a loss of autonomy and local accountability to customers. Durham is also requesting the removal of references to a cap or maximum amount by which water and sewer charges can be increased. (Received for Information) . . . Council Minutes COMMUNICATIONS 1- 38 C06.CL 1- 39 C06.LO 1- 40 M02.GE 1-41 A01.FE 1- 42 1- 2 C06.NE - 16- January 13, 2003 Minutes of the Clarington Traffic Management Advisory Committee meeting dated November 21, 2002. (Received for Information) Minutes of the Local Architectural Conservation Advisory Commillee meeting dated November 19, 2002. (Received for Information) Ontario Good Roads Association, providing Council with a report of the 2003-2004 Nominating Commillee. (Received for Information) James Knight, Chief Executive Officer, Federation of Canadian Municipalities (FCM), advising Council that the House of Commons Finance Commillee released a report on November 29, 2002, recommending new governance structures to respond to urban as well as rural and remote community needs, a long-term infrastructure program, strategies to deal with brownfield redevelopment, and a continuing focus on homelessness and affordable housing. Significantly, the Committee recommends FCM's long-held view that the Government of Canada should stay away from one-size-fits-all programs, but rather take into account the specific needs of urban, rural, northern and remote communities. (Received for Information) Gary Polonsky, President and Vice-Chancellor, University of Ontario, providing Council with an update on the latest achievements of the University of Ontario Institute of Technology. (Received for Information) Minutes of the Newcastle Village Business Improvement Association meeting dated November 14, 2002. Resolution #C-014-03 Moved by Councillor Trim, seconded by Councillor Pingle THAT Correspondence Item I - 2 be received for information. "CARRIED" . . . Council Minutes COMMUNICATIONS 1- 6 C06.ST 1-7 D21.GE - 17- January 13, 2003 Councillor Schell stated a pecuniary interest with respect to Correspondence Item I - 6 and refrained from discussion and voting on the subject mailer. Councillor Schell's employer is St. Mary's Cement, the subject of the correspondence. Minutes of the St. Marys Cement Company Community Relations Commillee meeting dated September 24, 2002. Resolution #C-015-03 Moved by Councillor Trim, seconded by Councillor Pingle THAT Correspondence Item I - 6 be received for information. "CARRIED" Kim Coates, Clerk, Township of Scugog, writing to the Right Honourable Jean Chretien, Prime Minister of Canada and the Honourable Ernie Eves, Premier of Ontario, advising that the Township of Scugog on November 25, 2002, endorsed the Municipality of Clarington's resolution requesting the Federal and Provincial Governments to provide special emergency management funding for all Municipalities that host nuclear facilities. Resolution #C-016-03 Moved by Councillor Schell, seconded by Councillor Trim THAT Correspondence Item I - 7 be copied to the Nuclear Host Committee. "CARRIED" Councillor Schell stated a pecuniary interest with respect to Correspondence Item I - 17 and refrained from discussion and voting on the subject matter. Councillor Schell's employer is St. Mary's Cement, the subject of the correspondence. . . . Council Minutes COMMUNICATIONS 1-17 E05.ST 1- 24 E05.GE - 18- January 13, 2003 Chris Stockwell, Minister of the Environment, writing to Council in response to our letter dated November 18, 2002, regarding St. Marys Cement. The proposed particulate monitoring program is being worked on. St. Marys Cement retained a consultant knowledgeable about air monitoring who, working with ministry district staff and regional support staff, has developed a plan outline for monitoring of particular emissions in the vicinity of St. Marys Cement. The proposed plan will monitor the entire site, with a focus on quarry activities including the blasting area. Once finalized, the plan will be implemented. In addition, Mr. Stockwell is advised that St. Marys Cement will soon be upgrading their dust control equipment as part of their ongoing work at the plant. Resolution #C-O 17-03 Moved by Councillor Trim, seconded by Councillor Pingle THAT Correspondence Item I - 17 be received for information. "CARRIED" Henry Walthert, Executive Director, Canadian Institute of Treated Wood, providing Council with information regarding Chromated Copper Arsenate (CCA) pressure treated wood and its safety. Pressure treated wood is and will continue to be an important tool in preserving the environment and health of our community. Treated wood saves trees, reduces the use of energy and helps to conserve forest resources. Resolution #C-018-03 Moved by Councillor Trim, seconded by Councillor Pingle THAT Correspondence Item 1- 24 be received for information. "CARRIED" . . . Council Minutes COMMUNICATIONS 1- 26 D04.AF 1-27 C10.MO - 19- January 13, 2003 Honourable Chris Hodgson, Minister of Municipal Affairs and Housing, advising Council that he has announced details of the first phase of the Community Rental Housing component of the program for rental projects. There are two other small program components for home ownership and northern, remote projects, with details to follow in 2003. Community Rental Housing funding will be available through tender calls in municipalities that have identified a need for affordable rental housing, and are taking steps to create an environment where new affordable rental housing development is encouraged. Municipal contributions of lower property taxes for rental buildings, and optional contributions such as waived or reduced development charges will maximize the impact of the program in addressing the local need for affordable rental housing. Resolution #C-019-03 Moved by Councillor Schell, seconded by Councillor Trim THAT Correspondence Item 1- 26 be referred to the Director of FinancefTreasurer. "CARRIED" M. Spencer, Planning Project Coordinator, Municipality of Port Hope, advising Council that the Municipality of Port Hope on December 17, 2002, passed the following resolutions: "BE IT RESOLVED THAT the Tucker Creek application be denied and that Option A of the Warren Sorensen Report dated December 12, 2002, as follows, be approved; "If the Municipality is not willing to accept any servicing responsibility with respect to the Tucker Creek development proposal and/or if the Municipality does not intend to create a new second urban area, then it would be appropriate to refuse the application without the necessity for further detailed review of the development", AND FURTHER THAT if a new application is submitted for approximately 300 lots, more in keeping with the Official Plan, it would be considered." "BE IT RESOLVED THAT Council endorse the Growth Management Study as follows: . . . Council Minutes COMMUNICATIONS 1- 28 E05.GE 1- 34 E05.GE - 20- January 13, 2003 1 . The recommendations of the Planning Advisory Commillee be approved; 2. The Growth Management Study be referred to the consultants and staff undertaking the preparation of the Municipality's new Official Plan; 3. As part of the considerations of preparing the new Official Plan, and as the Growth Management Study takes account of the pre-existing conditional approval for 250 leasehold units on a portion of the Tucker Creek lands under a "Special Residential" designation, that the Municipality's consultants and staff consider alternative locations, design and tenure for approximately that number of units in the form of executive golf course-oriented housing, and in accordance with the Official Plan direction to achieve "alternative form and tenure of residential development, not otherwise provided in the municipality"." Resolution #C-020-03 Moved by Councillor Trim, seconded by Councillor Pingle THAT Correspondence Item I - 27 be received for information. "CARRIED' Alex Shepherd, M.P., providing Council with a copy of his speech in the House in which he specifically mentioned the importance to local citizens of the Kyoto Protocol. L.A. Lavell, Executive Correspondence Officer, Office of the Prime Minister, advising Council that on December 10, 2002, the House of Commons voted overwhelmingly in favour of ratifying the Kyoto Protocol to combat climate change. Global climate change is a pressing international problem, for which the Kyoto Protocol is a first step toward a solution. On November 21, 2002, they released the Climate Change Plan, which they will use, in collaboration with their partners, as the basis for the reduction of greenhouse gas emissions within the global framework of the Kyoto Protocol. . . . Council Minutes COMMUNICATIONS 1- 37 - 21 - January 13, 2003 Resolution #C-021-03 Moved by Councillor Trim, seconded by Councillor Pingle THAT Correspondence Items 1- 28 and 1-34 be received for information. "CARRIED" John OToole, MPP, Durham, forwarding to Council a letter from the Ministry of Natural Resources Land Management Section concerning the Small Craft Harbour site in Bowmanville. Mr. OToole's understanding is that the Department of Fisheries and Oceans is divesting itself of its interest in over 400 recreational harbours in Ontario. Ontario's Ministry of Natural Resources, for its part, has worked with the Department of Fisheries and Oceans to remove the reversion clause involving waterlots in which the Ministry may have some jurisdiction. Resolution #C-022-03 Moved by Councillor Pingle, seconded by Councillor Schell THAT Correspondence Item I - 37 be referred to the Chief Administrative Officer. "CARRIED" Resolution #C-023-03 Moved by Councillor Robinson, seconded by Councillor Trim THAT the Correspondence Items for direction be approved as per the agenda with the exception of Items D - 1, D - 3, D - 7 and D - 15 to D - 30, inclusive. "CARRIED" . . . Council Minutes COMMUNICATIONS D-2 T02.GE D-4 S08.SM D-5 T08.GE - 22- January 13, 2003 Mike Hammer, expressing his serious disdain of his vehicle being ticketed for what he feels is very unjust given the circumstances. On December 18, 2002, his father from Napanee and himself from Ottawa rented a U Haul truck to deliver large furniture to his sister's house who recently moved into 49 Hearthstone Court, Courtice. Because of the lateness of the move, they decided to park the U Haul truck and his Ford Explorer on Hearthstone Crescent. To his complete surprise the next morning, his vehicle was ticketed. Only his vehicle, the Ford Explorer, was ticketed but not the U Haul truck that was parked directly in front of it. Why did the person ticketing only choose to ticket one vehicle instead of both? Mr. Hammer cannot afford to lose one day's wage to go to court on this issue which he would gladly do, so in the meantime this infraction will be paid but he strongly feels that given the circumstances a full refund from the Municipality is in order. (Correspondence referred to the Clerk's Department) Samantha Arnold, writing to Council regarding her concern for smoking. Ms. Arnold is a grade six student from Good Shephard School. She believes that restaurants in the area should not allow smoking inside the building. Also, if the restaurants have to have a smoking area they should make it in another room. The smoke still comes over to the other side. (Correspondence referred to the Municipal Clerk to advise of the Regional Smoking By-law) Jennifer Watts, writing to Council with her concerns regarding the four-way stop at Trulls and Nash Roads in Courtice. The four-way stop will become even more involved with heavy traffic than it is now. The teenagers from the high school like to race their cars down Nash Road and she thinks the four-way stop is becoming a target for more and more people to get hit. She is suggesting that there be traffic lights placed at that intersection to prevent future hazards and accidents. (Correspondence referred to the Engineering Department) . Council Minutes - 23- January 13, 2003 COMMUNICATIONS D-6 F11.GE Des Steel, Reunion Commillee Chairman, Royal Canadian Naval Association, requesting Council's financial support to help the Royal Canadian Naval Association to host their 40th annual reunion on May 7,8 and 9, 2004. They expect that approximately 1000 visitors, from coast to coast, will register for the occasion. This will be a reunion to remember and a proud time for Clarington as visitors will return to their homes with fond memories of Clarington's hospitality. (Advise of municipal grant process) D-8 M04.GE Paige Parkinson, requesting Council to build a shopping mall in Courtice. She advises Council that her civics class was assigned to write a leller to Council with her concerns. (Correspondence referred to the Director of Planning Services) D-9 M04.GE Kalen Hickey, requesting a new public building be built in Courtice for the teens who live there, for example a 'teen bar'. Courtice has a Community Centre but it is more of a 'family' place. She is proposing a place just for teens. The facility could have a snack bar, tables, chairs, maybe even couches and pool tables. This could also open job opportunities for teens to work there at the snack bar or doing janitorial duties. (Correspondence referred to the Director of Community Services) . D -10 F11.GE Jean-Michel Komarnicki, President and Richard Toms, Director, Visual Arts Centre, requesting Council to address the funding imbalance that they feel exists with regard to the Visual Arts Centre. They have provided Council with documentation for their review. Unfortunately their Ontario Trillium Foundation grant will not last forever and the recent cutbacks to their Ontario Arts Council Operating grant necessitated by reduced provincial resources have the potential to seriously undermine their authority to carry out their mandate. As Clarington continues its rapid urbanization and the population continues to grow it is important that the Visual Arts Centre look to the future to secure adequate core funding to ensure that they can offer the same level of programming, staffing, hours of operation etc. It is their hope that Clarington will agree to support a moderate increase in municipal funding through to 2006. . (Correspondence referred to the Director of FinancefTreasurer) . . . Council Minutes COMMUNICATIONS D - 11 M02.GE D -12 D -13 A01.FE D -14 F05.GE - 24- January 13, 2003 Shelley Dooher, Manager, Volunteerism Initiatives, Human Investment Programs, providing Council with a copy of a Nomination Kit for the 2003 Therese Casgrain Volunteer Award. The award honours the memory of Therese Casgrain and acknowledges the contributions Canadian volunteer make to society. It is presented annually to one Canadian man and one Canadian woman whose pioneering spirit, social commitment and lifelong voluntary efforts have contributed significantly to the advancement of a social cause and the well-being of their fellow Canadians. (Correspondence referred to the Municipal Clerk to place an ad in the newspaper) Jillian Gumbley, requesting Council to ban smoking from restaurants. It may not be noticeable to the smokers, or someone who is used to encountering the smoke on a regular basis. However to a non-smoker it can be very upselling to have to eat a meal in an atmosphere where you have to think or worry about what you and your family members are breathing in. (Correspondence referred to the Municipal Clerk to advise of the Regional Smoking By-law) Alderman John Schmal, President, Federation of Canadian Municipalities (FCM), inviting Council to apply for the FCM-CH2M HILL Sustainable Community Awards. Awards submission must be received by February 21, 2003. They encourage communities with innovative projects in the following categories to apply: buildings, fleet management, renewable energy, solid waste, sustainable community planning, sustainable transportation, wastewater and water. (Correspondence referred to the Chief Administrative Officer) Brenda Carrigan, Board Chairman, Clarington Public Library, advising Council that the Library Board's capital budget request for 2003 is $110,000. (Correspondence referred to the Director of FinancefTreasurer) . . . Council Minutes COMMUNICATIONS D - 1 M04.GE D-3 M02.GE - 25- January 13, 2003 Councillor Schell stated a pecuniary interest with respect to Correspondence Item D - 1 and refrained from discussion and voting on the subject matter. Councillor Schell's employer is St. Mary's Cement who may have a financial interest in the subject matter. Clarington Minor Lacrosse Association, requesting Council to build an outdoor "bowl". An outdoor bowl would help to reduce their costs by reducing the cost of floor time by approximately 30%, therefore allowing them to keep the registration fees reasonable and accessible to all. Other sporting associations such as roller hockey and soccer would benefit from an outdoor bowl. As well as figure skating and hockey in the winter months. The costs of bowls have historically been in the neighbourhood of $250,000. They have put together a proposal that demonstrates it can be buill for less than $125,000 provided the land is available. In addition to providing extra floor time an outdoor bowl would provide a professional style, safe environment for players of many sports to practice their game and enjoy their sports. Resolution #C-024-03 Moved by Councillor MacArthur, seconded by Councillor Ping Ie THAT Correspondence Item D - 1 be referred to the Director of Community Services and the Director of Engineering. "CARRIED" Donald Air, requesting Council's permission to hold the Bowmanville Museum Alfred Shrub 8 K Road Race on Sunday, May 4, 2003 or Sunday, June 8, 2003. Alfred Shrub owned, at one time, 12 World records in track and road racing from 2000 yards to 11 miles. Mr. Shrub spent the last thirty years of his life as a resident of Bowmanville. Resolution #C-025-03 Moved by Councillor Trim, seconded by Councillor Schell THAT permission be granted to hold the Bowmanville Museum Alfred Shrub 8 K Road Race provided the organizers apply for and obtain a road occupancy permit; and . . . Council Minutes COMMUNICATIONS D-7 M04.GE D - 15 C10.MO - 26- January 13, 2003 THAT Correspondence Item D - 3 be referred to the Marketing and Tourism Department to provide Mr. Air with assistance. "CARRIED" Brian Corcoran, requesting beller baseball diamonds in Clarington. Most of the diamonds are either like sand pits and lillle children are twisting ankles trying to run in the sand or the diamonds are like concrete and when little kids are sliding into the bases they are culling up their knees and legs. Resolution #C-026-03 Moved by Councillor Rowe, seconded by Councillor Robinson THAT Correspondence Item D - 7 be referred to the Director of Engineering and the Director of Operations. "CARRIED" C. Anne Greentree, Supervisor, Legislative Services, City of Pickering, advising Council that the City of Pickering on December 16, 2002, passed the following: "WHEREAS the Durham Regional Seniors Games Association has been in operation since 1982 and is represented by eight regional municipalities; and WHEREAS the Seniors Games are available to anyone over the age of 55 years of age who wish to compete in as many as twelve events that take place in the Region, drawing up to 1000 competitors from within the Region; and WHEREAS funding for these events is derived from event registration fees paid by the participants. Out of this registration an affiliation fee is paid to the Ontario Seniors Games Association who in turn host an ACTIFEST Olympics every second year in a host City; and WHEREAS the Ontario Games Association has raised their affiliation fee by 66%, putting a strain on participants and putting these Games at risk; and . . . Council Minutes COMMUNICATIONS D - 16 - 27- January 13, 2003 WHEREAS the Seniors Games are an important part of a healthy mental and physical lifestyle that offers social and competitive challenges; and WHEREAS this one-time funding grant would assist this organization in continuing the Games while they implement other fund raising activities and events; NOW THEREFORE the Corporation of the City of Pickering make a grant in the amount of $1500 to the Durham Regional Seniors Games in support of competitions in the Region for the year 2003 for persons over 55 years of age; and THAT this grant be charged to Account 2195 (Grants to Organizations & Individuals); and FURTHER THAT this resolution be circulated to the other municipalities within the Region of Durham to match this grant." Resolution #C-027-02 Moved by Councillor Schell, seconded by Councillor Trim THAT Correspondence Item D - 15 be received for information. "CARRIED" Nancy L. Diamond, Mayor, City of Oshawa, advising Council that the City of Oshawa voted in opposition to the new Regional headquarters, regardless of location. The expenditure of $70 million (and likely more) of taxpayers dollars for a Regional headquarters will have significant implications for taxpayers across Durham Region. The closing date for the request for proposals was November 18th. Very soon, Regional Council will consider these proposals and a decision will have to be made on whether to proceed. Oshawa Council is encouraging Clarington to consider soliciting public opinion on this issue. . . . Council Minutes COMMUNICATIONS D - 26 D -17 C10.MO - 28- January 13, 2003 K.R. Malcolmson, General Manager & C.E.O., Greater Oshawa Chamber of Commerce, advising Council that there has been an overwhelming response from the residents of the communities of Uxbridge, Beaverton, Cannington, Sunderland, Goodwood, Greenbank and Port Perry regarding the new Regional Headquarters building. The Beaverton & District Chamber of Commerce sent a leller of support to the coalition stating "a motion was passed that we are in support of your rejection to the building of a new Regional Headquarters facility. We feel that it is inappropriate for the spending of taxpayers money of this magnitude on a new building." On behalf of the taxpayers, the Greater Oshawa Chamber of Commerce is requesting that the decision be postponed until the 2003 Municipal Election thereby allowing all taxpayers in the Region the opportunity to express their opinion as whether or not to spend $50 - $79.9 million of taxpayers money on a new Regional Headquarters building. Resolution #C-028-03 Moved by Councillor Trim, seconded by Councillor Schell THAT Correspondence Items D - 16 and D - 26 be referred for consideration in conjunction with the motion included later in the agenda. "CARRIED" J.D. Leach, City Clerk, City of Vaughan, advising Council that the City of Vaughan on November 25, 2002, passed the following resolution: 'WHEREAS the Greater Toronto Area now constitutes the largest and most important urban region in Canada; AND WHEREAS the Greater Toronto Area is one of the most significant urban regions in North America; AND WHEREAS enhancement of the economic and social health of the Greater Toronto Area is critical to the future of the Province of Ontario; AND WHEREAS the Greater Toronto Area now faces a host of challenges whose causes, effects and solutions extend beyond the jurisdictions of the GTA's individual Local and Regional Municipalities; . . . Council Minutes COMMUNICATIONS - 29- January 13, 2003 AND WHEREAS these challenges include the loss of natural habitats, traffic congestion and gridlock, inadequate public transit, solid waste management, declining environmental quality, the lack of a coordinated growth management plan and a comprehensive plan commilling to long term investments in strategic infrastructure; AND WHEREAS these problems have the potential, if not solved expeditiously, to precipitate a decline in the competitive position of the GTA as an urban region resulting in a decreasing ability to maintain and allractthe financial and human capital necessary to provide for a prosperous, healthy and sustainable future; AND WHEREAS good governance will playa critical role in marshalling the resources necessary to resolve these problems; AND WHEREAS it will be necessary to create a governmental body that is up to the current challenges in respect of its legislative and functional mandate, extent of jurisdiction and its abilities to develop policy, prioritize funding and enforce the implementation of solutions. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF VAUGHAN HEREBY RESOLVES: 1. THAT the City of Vaughan supports the concept of creating a coordinating body that focuses on developing and implementing solutions to GT A-wide problems; 2. THAT the Province of Ontario be requested to establish a GTA-wide coordinating body in its response to the upcoming recommendations of the Central Zone Smart Growth Panel, focusing on transit, gridlock and waste management; and 3. THAT further consultation be sought to determine what governance structure, resources and powers are necessary to ensure that such body can address the range of GTA-wide challenges within its defined areas of responsibility. . . . Council Minutes COMMUNICATIONS D -18 C10.MO - 30- January 13, 2003 4. THAT this resolution be forwarded to the Premier and the Members of the Provincial Cabinet, the Members of the Legislature from the Greater Toronto Area and the Regional and Local Municipalities of the Greater Toronto Area." Resolution #C-029-03 Moved by Councillor Trim, seconded by Councillor Schell THAT Correspondence Item D - 17 be received for information. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #C-030-03 Moved by Councillor Rowe, seconded by Councillor MacArthur THAT the Mayor write a letter to the City of Vaughan in opposition to the formation of a Board similar to the Greater Toronto Services Board. "CARRIED" The foregoing resolution #C-029-03 was then put to a vote and "CARRIED AS AMENDED." Laura Moy, Clerk, The Corporation of the Town of Tecumseh, advising Council that the Town of Tecumseh on November 26, 2002, passed the following resolution: 'WHEREAS secondhand smoke is a nuisance because of its irritating and discomforting properties and is a health hazard because of its impairment, AND WHEREAS the Workplace Safety Insurance Board (WSIB) has recognized the health hazards of secondhand smoke and its adverse effects and risk to employees, in granting WSIB benefits to a non-smoking employee exposed to second hand smoke in the hospitality industry; . . . Council Minutes COMMUNICATIONS - 31 - January 13, 2003 AND WHEREAS the Smoking in the Workplaces Act, RS.O. 1990 c.S.13 and the Tobacco Control Act, S.O. 1994 c.1 0 do not provide protection for all employees, patrons, children and residents from the hazardous health risks and effects of second hand smoke; AND WHEREAS the Council of the Town of Tecumseh has enacted smoking regulatory by-laws pursuant to the authority granted under Section 213 of the Municipal Act, R.S.O. 1990 c.M. 45, prohibiting smoking in all public places and workplaces, in the Town of Tecumseh; AND WHEREAS businesses claim to be adversely affected economically and to be losing patrons and employees to businesses in neighbouring municipalities without or with less restrictive smoking regulatory by-laws, as a result of smoking regulatory by-laws prohibiting smoking in all public places and workplaces; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of Tecumseh petition the Province of Ontario to enact legislation prohibiting smoking in all public places and workplaces, in the Province of Ontario, to protect the health of all residents from the hazards of second hand smoke, its impairment and adverse effects; and to provide an equal application of such regulations on businesses across the Province; AND FURTHER THAT this motion be delivered to the Premier of Ontario, the Minister of Health, the Leader of the Opposition Party, the Leader of the Third Party, local MPP's, the Windsor-Essex County Health Unit, and all other Health Units in the Province of Ontario, AMO and municipalities in the Province of Ontario for their support." Resolution #C-031-03 Moved by Councillor Schell, seconded by Councillor Robinson THAT the resolution of the Corporation of the Town of Tecumseh regarding second hand smoke be endorsed by the Council of the Municipality of Clarington. "CARRIED" . . . Council Minutes COMMUNICATIONS D - 19 C10.MO - 32- January 13, 2003 Kim Coates, Clerk, Township of Scugog, advising Council that the Township of Scugog on October 28, 2002, passed the following resolution: "THAT Council establish a Test Hill Task Force to be comprised of representatives from Durham Region, Durham Region Police Services, City of Oshawa, Municipality of Clarington, Township of Scugog, Kawartha Conservation Authority, Central Lake Ontario Conservation Authority, and local land owners in, or nearby the Test Hill Area; AND THAT the Terms of Reference for the Task Force be adopted; AND THAT the Task Force be requested to fulfill its mandate within a period of six months; AND THAT the Area Municipalities and the allendees at the public meeting be so advised; AND FUTHER that any of the representatives from the Municipality of Clarington, City of Oshawa and the Township of Scugog should be a Regional Council representative; AND THAT a Lead Agency must be designated." Resolution #C-032-03 Moved by Councillor Rowe, seconded by Councillor Trim THAT the Municipality of Clarington participate and support the Test Hill Task Force; and THAT Councillor Schell be appointed to the Task Force as the Municipality of Clarington's representative. "CARRIED" . . . Council Minutes COMMUNICATIONS D - 20 C10.MO - 33 - January 13, 2003 John K. Bice, City Clerk, Corporation of the City of Thorold, advising Council that the City of Thorold on December 3, 2002, passed the following resolution: "WHEREAS the electricity consumers in the City of Thorold and throughout Ontario which are serviced by Hydro One Networks Inc. are having a full market rate of return of 9.88% applied to the distribution portion of the bill, which is adding an additional cost to consumers; AND WHEREAS both the Ontario Minister of Energy John Baird and Commissioner of Alternative Energy MPP Steve Gilchrist believe that distribution companies should not be adding additional costs to consumers; AND WHEREAS the Province of Ontario is sole shareholder and owner of Hydro One Networks Inc., Ontario's largest distribution company with over a million customers; AND WHEREAS the Province of Ontario can provide further relief to Hydro One Networks Inc. ratepayers by eliminating the profit motive in a monopolistic industry and return to a distribution at cost format; NOW THEREFORE BE IT RESOLVED that on behalf of the City of Thorold Hydro One Networks Inc. electricity consumers and all consumers which are served by Hydro One Networks Inc. in Ontario, the City of Thorold requests the Ministry of Energy, the Honourable John Baird to take a leadership role and take the necessary steps to change Hydro One Networks back to a not-for-profit company and to distribute any surplus earnings back to Hydro One Networks Inc. customers in the form of a rebate; AND FURTHER that is resolution be forwarded to all Ontario municipalities served by Hydro One Networks Inc., to the Premier of Ontario, the Minister of Energy and to local M.P.P.'s." . . . Council Minutes COMMUNICATIONS D - 21 S07.YO - 34- January 13, 2003 Resolution #C-033-03 Moved by Councillor Rowe, seconded by Councillor MacArthur THAT Correspondence Item D - 20 be received from information. "CARRIED" Sandy Archibald, Chair, Clarington Youth Advisory Commillee (CYAC) requesting Council to assist them in hiring a Youth Co- ordinator. In order to move forward, CY AC needs the stability of a qualified staff person. A Youth Co-ordinator would: a. act as the spokesperson for youth issues in Clarington; b. build on existing services, relieving the over-burdoned program staff c. develop outreach programs, recruiting volunteers & partners d. seek alternative funding sources to diversify funding sources. Resolution #C-034-03 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Correspondence Item D - 21 be referred to the Director of Community Services; and THAT the request to hire a new municipal employee as a Youth Co-ordinator be denied. (SEE FOLLOWING MOTIONS) Resolution #C-035-03 Moved by Councillor Rowe, seconded by Councillor Schell THAT the foregoing Resolution #C-034-03 be divided to allow Council to consider the requests separately. "CARRIED" . . . Council Minutes COMMUNICATIONS D - 22 D21.GE - 35- January 13, 2003 Resolution #C-036-03 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Correspondence Item D - 21 be referred to the Director of Community Services. "CARRIED" Resolution #C-037-03 Moved by Councillor Robinson, seconded by Councillor Pingle THAT the request to hire a new municipal employee as a Youth Co-ordinator be denied. "CARRIED" Ron Dabor Sr., questioning Council as to why they had forwarded his lellers to Iter for a response. Mr. Dabor is requesting a response from Council. Resolution #C-038-03 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Mr. Dabor be informed that Council fully supports Iter as it offers potential for the cleanest and safest energy source in the world and include information to allow him to become educated on the subject. "MOTION LOST" Resolution #C-039-03 Moved by Councillor Schell, seconded by Councillor Rowe THAT Correspondence Item D - 22 be received for information. "CARRIED" . . . Council Minutes COMMUNICATIONS D - 23 D - 24 C10.MO - 36- January 13, 2003 Steve Kassay, requesting written support to bring a new, unprecedented level of radio service to Durham Region. In February 2003, the Canadian Radio-television and Telecommunications Commission (CRTC) will hear an application by Durham Radio Inc. to acquire the assets of CKGE-FM and CKDO-AM based in Oshawa. The proposed acquisition will unite the three radio stations located in Durham, providing for a stronger, coordinated, and more focused effort in offering area residents and businesses true, local radio services. KX-96 has grown to become the #1 local station in the Durham marketplace, and their goal is to apply this same successful and winning strategy to the Oshawa radio stations so that more area residents can benefit from the power of local radio. Resolution #C-040-03 Moved by Councillor Trim, seconded by Councillor Schell THAT the correspondence from Steve Kassay regarding Canadian Radio-Television and Telecommunications Commission be received; and THAT a leller of support be forwarded to the Canadian Radio- Television and Telecommunications Commission. "CARRIED" C. A. Greentree, Supervisor, Legislative Services, City of Pickering, writing to the Region of Durham, advising that the City of Pickering, on December 16, 2002, passed the following resolution: 'WHEREAS the City of Pickering has undertaken a pilot project for the curbside collection of organics and expanded recyclables which has achieved a diversion rate of over 60% in the test community of Amberlea while achieving widespread public acceptance and approval; and WHEREAS the City of Pickering embarked upon the above noted pilot project to prove that achieving greater than 50% diversion in Durham is possible today; and Council Minutes . COMMUNICATIONS . . - 37- January 13, 2003 WHEREAS the residents of the City of Pickering and the Council of the Corporation of the City of Pickering have long stated that they are ready for a curbside composting program and expanded recyclables across the City to deliver a diversion rate in excess of 50%; and WHEREAS the Region of Durham stands to financially benefit from the diversion of waste from landfill as it will not have to pay to dispose of that waste; and WHEREAS the City of Pickering does not have the financial capacity to implement an organic curbside collection service or jurisdictional authority to expand the current list of recyclable materials; and WHEREAS the Government of Ontario has created significant incentives to municipalities that achieve waste diversion rates greater than 50% but many of those incentives are time sensitive; and WHEREAS residents expect the Region of Durham to act expediently on the issue of waste diversion and implement proven technologies for the benefit of the environment and future generations; and WHEREAS the Region of Durham has debated and considered the issue of increased recyclables and curbside collection of organics since 1994 and has yet to commit to a program; and WHEREAS the Region of Durham will be reviewing its waste management practices at the end of February or the beginning of March of 2003 through the 'Solid Waste Financing and Servicing Study' (SWFSS); NOW THEREFORE the Council of the Corporation of the City of Pickering hereby requests the Region of Durham to commit to a curbside organic waste collection system and expanded recyclables (similar to the cart bin system that is currently provided to the residents of Amberlea in the City of Pickering's waste diversion pilot project) across the entire Region prior to April 30, 2003, for implementation no later than the end of June 2003 for the expanded recyclables and November 30, 2003, for organics; and . . . Council Minutes COMMUNICATIONS D - 25 C10.MO - 38- January 13, 2003 FURTHER THAT this resolution be circulated to the other municipalities within the Region of Durham for endorsement with relevant data and information from their municipalities; and FURTHER THAT this motion be circulated to: Roger Anderson, Regional Chair Jack McCorkell, Commissioner of Regional Works Janet Ecker, M.P.P. Pickering-Ajax-Uxbridge." Resolution #C-041-03 Moved by Councillor Schell, seconded by Councillor Pingle THAT Correspondence Item D - 24 be received for information. "CARRIED" Denis Kelly, Regional Clerk, York Region, advising Council that York Region on December 19, 2002, passed the following resolution: 'WHEREAS on January 1, 1998, the Provincial Government required all regional municipalities in the Greater Toronto Area (GTA) to share the costs of providing social services in the new City of Toronto; AND WHEREAS the Regional Municipality of York residents have been taxed in excess of $80 million annually to support the provision of social services and social housing in the City of Toronto; AND WHEREAS the future costs associated with pooling are unpredictable and change from year to year; AND WHEREAS the Regional Municipality of York is experiencing providing its own level of social services, social housing and policing along with other regional services; AND WHEREAS the "Fair is Fair" Report clearly shows that the Regional Municipality of York is grossly under funded for its own Human Services; . . . Council Minutes COMMUNICATIONS - 39- January 13, 2003 AND WHEREAS there is no accountability for the spending of the tax dollars from the tax payers of the Regional Municipality of York to the City of Toronto in the existing "Pooling" programme; AND WHEREAS the funding of social services and social housing is a provincial responsibility that should be funded through the redistribution of the many sources of provincial revenues; AND WHEREAS municipalities have only one main source of revenue, that being the property tax; and whereas municipalities require all of their property tax revenue to meet their own financial pressures as the cost of services continues to increase; AND WHEREAS the taxpayers of the Regional Municipality of York cannot continue to provide funding for services in the City of Toronto at the expense of their own unmet needs; THEREFORE BE IT RESOLVED that the Council of the Regional Municipality of York requests the Provincial Government to discontinue pooling the City of Toronto social service and social housing costs across the GT A municipalities; AND FURTHER, that the Provincial Government assume the full responsibility for funding the cost of social services throughout the entire province; AND FURTHER, that the subject resolution be circulated to the City of Toronto, GTA Regions and municipalities, and area MPPs." Resolution #C-042-03 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Correspondence Item D - 25 be received for information. "CARRIED" . . . Council Minutes COMMUNICATIONS D - 27 C10.MO - 40- January 13, 2003 B. Taylor, City Clerk, City of Pickering, advising Council that the City of Pickering on December 2, 2002, passed the following resolution: "WHEREAS the deregulation of electrical energy in the Province of Ontario has led to massive increases in rates, customer confusion and general chaos in the generation and distribution of electricity; and WHEREAS electricity is a basic necessity and for all families is an inelastic expense; and WHEREAS the newly imposed cap of 4.3 cents per kilowall hour is significantly higher than current rates and will represent dramatic increases in cost for electricity for Ontario households over what would have been paid in a regulated market; and WHEREAS by imposing a rate cap in a deregulated environment the private market will have a tremendous disincentive to invest in the generation of new sources of electricity; and WHEREAS the capped but deregulated market combined with shifting and uncertain Provincial energy policies will deter private investment in research and development into new forms of energy; and WHEREAS the State of California, after facing disastrous impacts from deregulating electricity, established a public authority responsible for generating new sources of energy to meet State demand; and WHEREAS Veridian Corporation and its joint venture enterprise, First Source Energy, have been seriously devalued and forced to take on new costs in the wake of the legislative changes introduced by the Province of Ontario; and WHEREAS Veridian Corporation, the City of Pickering and the Towns of Ajax and Clarington made investment decisions based upon a legislative framework that was radically changed without warning and without consideration to the impact on local electric utility companies and municipalities; and . . . Council Minutes COMMUNICATIONS - 41 - January 13, 2003 WHEREAS the Provincial Government is applying patchwork solutions to an enormously complex problem it has created through the deregulation of electricity; and WHEREAS despite being desirable, moving immediately back to a regulated energy environment would be nearly impossible; NOW THEREFORE the Council of the Corporation of the City of Pickering urges the Government of Ontario to commit to continued public ownership of Ontario Power Generation and use that public corporation to build new sources of electricity sufficient to meet the demands of the Province; and THAT the Province of Ontario be further urged to commit significant research and development funding toward finding new means of generating clean and renewable electricity for the Province; and THAT the Province of Ontario refund to the taxpayers of Ontario the full difference in cost between a regulated and deregulated market up to the implementation of the 4.3% kilowall hour cap; and THAT this resolution be circulated to Veridian Corporation to determine the financial ramifications of the announced legislative changes as they effect Veridian Corporation and First Source Energy and report back to their shareholders on the new costs and lost value resulting; and THAT Veridian Corporation be urged by the Corporation of the City of Pickering, as a major shareholder, to seek costs recovering, from the Province of Ontario, for lost value and costs associated with the legislative flipflop; and THAT the Province of Ontario be requested to identify the charges associated with the payment of stranded debt and these charges be identified appropriately as a surtax thereby relieving that portion of the bill from the Federal G.S.T.; and . . . Council Minutes COMMUNICATIONS D - 28 C10.MO - 42- January 13, 2003 THAT this motion be further circulated to: All area Mayors, Chairs, MPs and MPPs Ernie Eves, Premier of the Province of Ontario John Baird, Minister of Energy Dalton McGuinty, Leader of the Official Opposition Howard Hampton, Leader of the NDP and NDP Energy Critic Michael Bryant, Liberal Critic for Energy." Resolution #C-043-03 Moved by Councillor Pingle, seconded by Councillor Schell THAT Correspondence Item D - 27 be received for information. "CARRIED" Bruce Taylor, City Clerk, City of Pickering, advising Council that the City of Pickering on December 2, 2002, passed the following: 'WHEREAS an invasive non-indigenous ("exotic") insect, known as the Emerald Ash Borer (EAB), has infested ash trees in Essex County, Ontario and southeast Michigan, resulting in a quarantine on firewood in five municipalities in Essex County and six counties in southeast Michigan; and WHEREAS if an effective quarantine is not established before spring, the EAB is likely to spread across the Province of Ontario putting all ash trees in the Province at high risk of destruction; and WHEREAS the ash tree is a very popular tree on public boulevards and every municipality in Ontario will be faced with exorbitant costs if forced to replace diseased trees; and WHEREAS the City of Pickering has more than 4,000 ash trees on public boulevards and the replacement cost of all those trees could well exceed one million dollars; and . . . Council Minutes COMMUNICATIONS - 43- January 13, 2003 WHEREAS the Michigan Department of Natural Resources has just reported that Michigan's estimated 700 million ash trees, both native and planted, are at risk, and an up-dated state survey indicates that 49% of 11 million forest ashes and 650,000 landscape ash trees in the quarantined counties bear borer symptoms and are already dead or dying, all of which was reported in The Detroit News and Free Press on Saturday, November 16th, 2002, a copy of which article is allached. Also, attached is a copy of a News Release issued by The Greening of Detroit society on November 15th announcing a Media Event in Detroit on November 18th where U.S. Senator Debbie Stabenow is scheduled to call for assistance "to contain the insect and reforest in its wake"; and WHEREAS ash is also an important hardwood species in woodlots and forests and parks throughout Ontario, in community parks and on private residential properties throughout the Province; and WHEREAS the economic costs of removing EAB-infested ash trees from municipal streets throughout the Province will far exceed the cost of ensuring that an effective buffer area or "firebreak" at the leading edge of the infestation is in place by April of 2003 to prevent the infestation from advancing further eastward into Ontario; and WHEREAS the citizens and taxpayers of the City of Pickering, the Greater Toronto Area and the Province of Ontario will suffer many other losses, both economic and environmental, if the EAB infestation is not contained; and WHEREAS many scientists are now warning the EAB infestation will outdo Dutch elm disease in its devastation in infected jurisdictions; NOW THEREFORE BE IT RESOLVED THAT: . . . Council Minutes COMMUNICATIONS - 44- January 13, 2003 1. The Government of Canada and the Canadian Food Inspection Agency (CFIA) be urgently requested to take stops immediately to establish the outer limit of the EAB infestation in southwestern Ontario with as much precision as can be achieved utilizing whatever scientific means and inspection techniques as may be available for that purpose, bearing in mind that forest entomologists who have studied the EAB report that there may be little or no evidence of tree damage in the first year of infestation and, therefore, a safe margin of error should be provided for in establishing the outer limit of the EAB infestation. 2. THE CFIA should act without delay to extend the present quarantine on ash wood to the outer limit of the EAB infestation, as determined by the survey described above, in order to prevent the spread of EAB-infested ash wood to other areas of the Province and beyond, a process of widespread dispersal which may have already begun in areas adjacent to the boundaries of the present quarantine. 3. Plans should be made immediately to create a buffer zone or "firebreak" of sufficient width along the entire outer limit of the infestation area to prevent the EAB insect from advancing beyond the buffer zone in the spring of 2003 when the adult insect emerges from the trunk of an infested tree to repeat the cycle of infestation again. 4. The Federal Government should allocate sufficient manpower and funds to ensure that the buffer zone described above is created, monitored and enforced in time to prevent the further advance of the EAB infestation in spring 2003; and FURTHER THAT the Federal Government be put on notice that if appropriate measures are not taken to effectively quarantine the EAB infestation that the Corporation of the City of Pickering reserves its right to sue for damages caused by inadequate containment; and . . . Council Minutes COMMUNICATIONS - 45 - January 13, 2003 FURTHER THAT the staff of the Corporation of the City of Pickering estimate the costs involved if all ash trees within the municipality were destroyed and report back on those costs to the earliest possible Finance and Administration Commillee; and FURTHER THAT the Association of Municipalities of Ontario and the Federation of Canadian Municipalities be urged to adopt a similar position and advocate on behalf of municipalities potentially affected; and FURTHER THAT municipalities across Ontario be urged to pass similar resolutions to protect their interests in this mailer; and FURTHER THAT the Government of the Province of Ontario provide assistance and support to the Federal Government and municipalities in bringing into effect the measures outlined in this resolution; and FURTHER THAT this motion be circulated to: Lyle Vanclief, Minister responsible for the Canadian Food Inspection Agency and the Minister of Agriculture and Agrifood; Jean Chretien, Prime Minister of Canada; Norm Sterling, Provincial Minister for the Environment; Ernie Eves, Premier for the Province of Ontario; Dan McTeague, M.P., Pickering- Ajax-Uxbridge; Janet Ecker, M.P.P., Pickering-Ajax- Uxbridge; and all Mayors and Chairs in the Province of Ontario." Resolution #C-044-03 Moved by Councillor Schell, seconded by Councillor Trim THAT the resolution of the City of Pickering regarding Emerald Ash Borer be endorsed by the Council of the Municipality of Clarington. "CARRIED" . . . Council Minutes COMMUNICATIONS D - 29 D - 30 MOTION - 46- January 13, 2003 Resolution #C-045-03 Moved by Councillor Schell, seconded by Councillor Robinson THAT Confidential Correspondence Items D - 29 regarding a property matter and D - 30 regarding a personnel matter be referred to the end of the agenda to be considered during a "closed" session of Council. "CARRIED" Resolution #C-046-03 Moved by Councillor Trim, seconded by Councillor Schell WHEREAS the Corporation of the Municipality of Clarington is concerned about exercising due diligence in its responsibility to be accountable to its residents; WHEREAS the residents of the Municipality of Clarington share in the cost of Region of Durham expenditures through the apportioned tax levy; WHEREAS it is deemed to be in the public interest of the residents of the Municipality of Clarington to be provided an opportunity to comment on all information, reports, and documentation used by the Region of Durham in respect of the need to construct a new Regional Headquarters before any decision to proceed is put before Regional Council; WHEREAS there has not been an opportunity provided by the Region of Durham for public consultation or comment at the local level on a significant expenditure that is proposed to negatively impact the tax base for a minimum of 21 years; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington request that the Council of the Region of Durham table any decision on the proposed construction of a new Regional Headquarters; . . . Council Minutes MOTION - 47- January 13, 2003 THAT the mailer of the proposed construction of a new Regional Headquarters be referred to the local municipalities with full disclosure of any information including detailed documents supporting any business case analysis for the purpose of permilling public consultation to occur prior to any decision by Regional Council on this mailer; and THAT the Councils of the Region of Durham Municipalities be copied on this request. (SEE FOLLOWING MOTION) Resolution #C-047-03 Moved by Councillor Trim, seconded by Councillor Schell WHEREAS the resolution in the Council agenda of January 13, 2003 dealing with the proposed construction of a new Regional Headquarters building was drafted prior to the release of the Region Report 2003-J-01 released on Friday January 10, 2003, NOW THEREFORE BE IT RESOLVED THAT the resolution of January 13, 2003 be tabled; and THAT the Council of the Municipality of Clarington request that the Mayor of Clarington put forward a resolution, as outlined below, at the joint Regional Finance and Works Commillee meeting as the Municipality of Clarington's response to the Region Report 2003-J-01 and request that the questions raised in the resolution be addressed prior to the Regional Councilor Regional Commillee making any decision on the construction of a new Regional Headquarters. "WHEREAS providing the necessary time required to allow local analysis with full disclosure of all supporting documentation will demonstrate efforts of due diligence by the Region of Durham to its local area Municipalities and to the residents of the Region of Durham; . . . Council Minutes - 48- January 13, 2003 MOTION WHEREAS there have been substantive changes in the numbers presented through Report 2003-J-01 regarding the construction of a new Regional Headquarters for which backup documentation and analysis has not been disclosed to support or reconcile the present numbers to the June 2002 Report 2002-J-13, including but not limited to the following: 1. Square footage requirements have changed from approximately 291 ,700 square ft (including Police) to 334,155 square feet (approximately 15%). Lease costs have increased from $4.8 to $8.7 million (approximately 81%) Construction costs have increased from $6.7 to $8.2 million (approximately 22%)[page 7 and Allachment 4 page 7] The total contract costs appear to have been fundamentally altered under the two scenarios without supporting reconciliation or documentation, including the following: cost to construct $44,180,195 for 334,155 sq.ft equates to a cost/sq. ft of $132. Versus $44,039,600 for 251 ,700 sq.ft at $175 per sq.ft. (the cost per square foot under the revised analysis does not appear to be presented), there are no demolition costs identified in the revised scenario, the Furniture costs have changed from $4 million in the original scenario to $1.8 million, and there are no identifiable contingencies in the first scenario but are shown at $3.7 million in the revised scenario, and the Cabling/Network costs are $3.9 million in the first scenario but are not separately identified in the revised scenario. The original report uses a discount rate estimated to be approximately 3%, whereas it would be expected that the cost of capital would be used in the analysis, and the revised report is not clear on the assumptions made or rates applied. The original cost comparison excludes costs related to communication equipment and telephone systems, whereas the revised scenario appears to have included communications as well as technology costs (per section 6.5) with no detail or specification of assumptions used. 2. 3. 4. 5. 6. . Council Minutes - 49- January 13, 2003 MOTION . 7. There is no reference to any future impact on the local tax base by up fronting $13.5 million from reserve funds that otherwise may be available to offset future tax impacts or pending capital projects that may now require financing from a future tax base. 8. Previous payback estimates of 21 years have been eliminated for suggestions of a payback after year 1 with no detail to support the conclusion and no reconciliation of numbers from the previous report. 9. The Police space needs analysis and review was to be reported back separately, and it has been included in this analysis with a change in requirements from 40,000 square ft. in June 02 costing approximately $10 million, to 37,815 square ft. costing approximately $2.4 million based on the "EllisDon bidding/pricing strategy". There is no detailed explanation of the "strategy" and how it leads the significant change in construction cost. 1 O. The funding recommendation refers to use of Development Charges Reserve Fund without explanation of how this is permilled under current Development Charge legislation restrictions on use of these funds for administrative facilities. 11. While both reports refer to "maintenance and operating costs", neither provides specific details on what costs have been included in the category of costs. WHEREAS there has been no opportunity for public input at the local level despite the requests made verbally and as evidenced by Allachment #6 from Ron Hooper to the Municipality of Clarington; WHEREAS the Clarington Board of Trade leller of December 23 raising significant, reasonable and relevant questions has not been acknowledged nor answered; . WHEREAS the suggested future expansion requirements under section 3.5 are proposed to be introduced before the term of the current debenture is complete, any savings projected over 35 years are questionable; . . . Council Minutes - 50- January 13, 2003 MOTION WHEREAS section 3.5 of the report identifies that a conceptual design for building expansion at the southern end of the facility has been prepared for future growth needs without Council approval, and for which Council has not been provided any documentation; WHEREAS Report 2003-J-01, resolution # 5.1 identifies an option of providing alternative accommodation, without any details of such option such that a comprehensive analysis of all options is not possible; NOW THEREFORE BE IT RESOLVED THAT THE FINANCE AND WORKS COMMITTEE RECOMMEND TO COUNCIL: THAT the decision of construction of new Regional Headquarters be deferred until the following have been resolved to the satisfaction of Regional Council and confirmation of concurrence has been forwarded to Regional Council from the local area Municipal Councils: 1. An audit analysis of the total project cost including assumptions and supporting documentation has been provided by the Region's auditors or an independent audit firm chosen by Regional Council; 2. Analysis at each of the local Municipalities after full disclosure of all information relating to the decision of construction of a new Regional Headquarters has been provided. 3. The outstanding mailers identified in this resolution are resolved to the satisfaction of Regional Council; and THAT Regional staff be requested to report back directly to Regional Council with the information requested above." "CARRIED" . . . Council Minutes REPORTS Report #1 G.PA Report Jan. 6,2003 - 51 - January 13, 2003 Resolution #C-048-03 Moved by Councillor Schell, seconded by Councillor Robinson THAT the actions taken by the General Purpose and Administration Committee on January 6, 2003, be approved. "CARRIED" UNFINISHED BUSINESS Resolution #C-049-03 Moved by Councillor Rowe, seconded by Councillor Trim THAT Addendum to Report PSD-128-02 be lifted from the table. "CARRIED" Resolution #C-050-03 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT the Terms of Reference for the Clarington Highway 407 Community Advisory Committee, Allachment NO.1 to the Addendum to Report PSD-128-02, be approved; THAT the following groups be requested to appoint representatives to the Highway 407 Community Advisory Committee: a) Clarington Board of Trade - one representative from a local BIA and one industry representative b) Clarington Agricultural Advisory Committee - one member; c) Municipal Heritage Committee - one member; THAT a member of Council be appointed as the Council representative on the Community Advisory Committee; THAT the Director of Planning Services be authorized to hire appropriate consultants to review the Need and Justification Study and the Terms of Reference for Highway 407 East Completion for the Municipality, the terms of reference for the consultant to include a presentation to Council and the Clarington Highway 407 Community Advisory Committee, for an upset limit of $20,000; . . . Council Minutes - 52- January 13, 2003 UNFINISHED BUSINESS THAT a copy of Report PSD-128-02, Addendum to Report PSD-128-02 and Council's resolutions be forwarded to Ms. Linda Gasser, Mr. John Slobodzian of the Ministry of Transportation, Mr. Doug Allingham of Totten Sims Hubicki, and the interested parties in the Addendum to Report PSD-128-02; and THAT the 2003 Planning Services budget incorporate the additional funds required for such a Study. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #C-051-03 Moved by Councillor Rowe, seconded by Councillor Trim THAT the foregoing Resolution #C-050-03 be amended by substituting the 3rd paragraph with the following: "THAT Councillor Schell be appointed as the Council representative on the 407 Community Advisory Commillee." "CARRIED" The foregoing Resolution #C-050-03 was then put to a vote and "CARRIED AS AMENDED." Resolution #C-052-03 Moved by Councillor Robinson, seconded by Councillor Schell THAT Suzanne McCrimmon be thanked for her presentation to Council regarding the Clarington Board of Trade Business Strategy. "CARRIED" . . . Council Minutes - 53 - January 13, 2003 UNFINISHED BUSINESS BY-LAWS Resolution #C-053-03 Moved by Councillor Robinson, seconded by Councillor Schell THAT Council purchase two bricks to help support the Juno Beach Memorial Education Centre; THAT staff assist with promotion of this venture within the community; and THAT Jan Devries be advised of Council's decision. "CARRIED" Resolution #C-054-03 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT leave be granted to introduce By-laws 2003-03 to 2003-05, inclusive, and that the said by-laws be now read a first and second time: 2003-03 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 2003-04 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 2003-05 being a by-law to authorize a contract between the Corporation of the Municipality of Cia ring ton and Martindale Planning Services, Ajax, Ontario, to enter into an agreement for consulting services for Phase I of the Bowmanville Heritage Conservation District Study and Plan "CARRIED" . . . Council Minutes BY-LAWS OTHER BUSINESS 407 Highway Commillee Advisory - 54- January 13, 2003 Resolution #C-055-03 Moved by Councillor MacArthur, seconded by Councillor Ping Ie THAT the third and final reading of By-laws 2003-03 to 2003-05, inclusive, be approved. "CARRIED" Resolution #C-056-03 Moved by Councillor Schell, seconded by Councillor Trim THAT the meeting be "closed" to discuss the appointments to the 407 Highway Community Advisory Commillee. "CARRIED" The meeting reconvened at 9:24 p.m. Resolution #C-057-03 Moved by Councillor Trim, seconded by Councillor Robinson THAT the following individuals be appointed to the 407 Highway Community Advisory Committee: Linda Gasser Steve Lipsell Clayton Morgan Sarah Nelson Murray Paterson James Slyfield Dwayne Tapp Douglas Trotter Bert Werry (representing the Agricultural Advisory Committee) THAT all applicants be thanked for their interest in serving on the Commillee. "CARRIED" . . . Council Minutes OTHER BUSINESS - 55- January 13, 2003 Resolution #C-058-03 Moved by Councillor Trim, seconded by Councillor Robinson WHEREAS the Newcastle Parkelle was constructed at a total cost of $134,395; WHEREAS a previous Council Resolution approved a municipal grant of $25,000 and an interest-free loan to a maximum of $75,000 be provided to the Newcastle BIA, to be repaid upon receipt of the fund raising by the BIA for the Parkelle; WHEREAS the balance of the funds were received from a Federal Millennium grant; WHEREAS the BIA successfully raised $59,240 towards the total actual loan amount of $66,210; WHEREAS the Parkelle has added a significant benefit to downtown Newcastle; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington approve Newcastle BIA's verbal request to forgive the outstanding loan balance of $6,970; and THAT the Newcastle BIA be advised of Council's decision, along with a letter of thanks for their efforts in this successful venture. "CARRIED" Resolution #C-059-03 Moved by Councillor Robinson, seconded by Councillor Trim THAT Inspector Cameron be requested to appear as a delegation before Council to provide an update on the Village Constable Program. "CARRIED" Council Minutes - 56- January 13, 2003 . OTHER BUSINESS Resolution #C-060-03 Moved by Councillor Rowe, seconded by Councillor Schell THAT the meeting be "closed" for consideration of Confidential Correspondence Items D - 29 regarding a property mailer and D - 30 regarding a personnel mailer. "CARRIED" Resolution #C-061-03 Moved by Councillor Schell, seconded by Councillor Rowe THAT the actions taken during the "closed" session of Council be ratified. "CARRIED" . CONFIRMING BY-LAW Councillor Schell stated pecuniary interests earlier in the meeting and refrained from discussion and voting on the confirming by-law. Resolution #C-062-03 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT leave be granted to introduce By-law 2003-06 being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at this meeting held on the 13th day of January 2003, and that the said by-law be now read a first and second time. "CARRIED" Resolution #C-063-03 Moved by Councillor MacArthur, seconded by Councillor Pingle . THAT the third and final reading of By-law 2003-06 be approved. "CARRIED" . . . Council Minutes ADJOURNMENT - 57- January 13, 2003 Resolution #C-064-03 Moved by Councillor Rowe, seconded by Councillor Robinson THAT the meeting adjourn at 9:37 p.m. "CARRIED" 1 ~ dJ ' Vt/nt ~ ....... AYOR +....