HomeMy WebLinkAbout04/16/2018Final
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General Government Committee
Agenda
Date: April 16, 2018
Time: 9:30 AM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Samantha Gray, Committee Coordinator, at 905-623-3379, ext. 2106 or by
email at .>gray(o)_clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of General
Government Committee meetings. If you make a delegation or presentation at a
General Government Committee meeting, the Municipality will be audio recording you
and will make the recording public by publishing the recording on the Municipality's
website.
Noon Recess: Please be advised that, as per the Municipality of Clarington's
Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break,
unless otherwise determined by the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
turned off or placed on non -audible mode during the meeting.
Copies of Reports are available at www.clarington.net
Claritgton General Government Committee Agenda
Date: April 16, 2018
Time: 9:30 AM
Place: Council Chambers
1 Call to Order
2 New Business — Introduction
Members of Committee are encouraged to provide the Clerk's Department, in advance of the
meeting, a copy of any motion the Member is intending to introduce, (preferably electronic)
such that staff could have sufficient time to share the motion with all Members prior to the
meeting.
3 Adopt the Agenda
4 Declaration of Interest
5 Announcements
6 Adoption of Minutes of Previous Meeting
6.1 March 26 Minutes of a Regular Meeting of March 26, 2018 Page 6
Minutes
7 Delegations
7.1 Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an Economic
Development Update
7.2 Chuck Macdonald, Regarding Report EGD -010-18, Cottages on the West Beach of Port
Darlington - Lease Extensions
7.3 Suzanne Plumpton, Regarding Report EGD -010-18, Cottages on the West Beach of
Port Darlington - Lease Extensions
7.4 Tyrone Bilinski, Regarding Services in the Area of Leskard Road, North of Concession 7
near Orono
Page 2
Clarington General Government Committee Agenda
Date: April 16, 2018
Time: 9:30 AM
Place: Council Chambers
8 Communications - Receive for Information
8.1 CLOCA
Minutes
8.2 Newcastle
BIA Minutes
8.3 Tyrone
Minutes
8.4 Bowmanville
BIA Minutes
8.5 Newcastle
Hall Minutes
Minutes of the Central Lake Ontario Conservation Authority Page 19
dated March 20, 2018
Minutes of the Newcastle Business Improvement Authority Page 33
dated January 9, 2018, February 8, 2018 and March 8, 2018
Minutes of the Tyrone Community Hall Board dated Page 43
February 21, 2018 and March 21, 2018
Minutes of the Bowmanville Business Improvement Authority Page 46
dated March 13, 2018
Minutes of the Newcastle Community Hall Board dated
February 20, 2018
9 Communications — Direction
9.1 Suzanne
Barnes
9.2 David Reesor
9.3 Town of Ajax
Suzanne Barnes, Regarding Train Whistle Cessation in
Clarington
(Motion to Refer Correspondence to the Director
Engineering)
David Reesor, Regarding Train Whistle Cessation in
Clarington
(Motion to Refer Correspondence to the Director
Engineering)
Page 49
Page 53
Page 54
Alexander Harras, Manager of Legislative Services/Deputy Page 55
Clerk, Town of Ajax, Regarding Ajax Casino
(Motion for Direction)
Page 3
Claritgton General Government Committee Agenda
Date: April 16, 2018
Time: 9:30 AM
Place: Council Chambers
10 Presentations
10.1 Michael Angemeer, President and CEO Veridian, Brent Jackson, Grant Thornton and
Ron Clark — Aird Berlis — Regarding Potential Veridian and Whitby Hydro Merger
10.2 GolleeR Ryan, SeRior Associate, Sussex Strategy Group and Chris Benedetti, Susse)
Strategy Group Regarding Potential Veridian and Whitby Hydro Hoerner
11 Engineering Services Department
11.1 EGD -010-18 Cottages on the West Beach of Port Darlington - Lease Page 58
Extensions
12 Operations Department
No Reports
13 Emergency and Fire Services Department
No Reports
14 Community Services Department
No Reports
15 Municipal Clerk's Department
15.1 CLD -012-18 Senior of the Year Nominations [To be distributed with the
Final Agenda Update]
16 Corporate Services Department
No Reports
Page 4
CIarington General Government Committee Agenda
Date: April 16, 2018
Time: 9:30 AM
Place: Council Chambers
17 Finance Department
17.1 FND-004-18 Financial Update as at December 31, 2017
17.2 FND-005-18 Annual Leasing Report - 2017
17.3 FND-006-18 Annual Commodity Hedging - 2017
17.4 FND-007-18 Ontario's Main Street Revitalization Initiative
18 Solicitor's Department
No Reports
19 Chief Administrative Office
No Reports
20 New Business — Consideration
21 Unfinished Business
No Reports
22 Confidential Reports
22.1 CAO -004-18 Potential Property Acquisition
22.2 Verbal CAO Potential Property Acquisition
Report
23 Adjournment
Page 90
Page 106
Page 109
Page 115
Page 5
Clarington
General Government Committee
Minutes
March 26, 2018
If this information is required in an alternate accessible format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Minutes of a meeting of the General Government Committee held on Monday,
March 26, 2018 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, and Councillor C.Traill left
the meeting at 12:45 PM
Regrets: Councillor W. Woo
Staff Present: A. Allison, R. Albright, G. Acorn, S. Brake, A. Greentree,
M. Marano, R. Maciver, N. Taylor, G. Weir, J. Gallagher, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
Mayor Foster reflected on Durham Regional Chairman Roger Anderson's time served
and expressed condolences on behalf of the Municipality of Clarington. A moment of
silence was observed in memory of Durham Regional Chairman Roger Anderson.
2 New Business — Introduction
There were no new business items added to the Agenda.
3 Adopt the Agenda
Resolution #GG -157-18
Moved by Councillor Partner, seconded by Councillor Traill
That the Agenda for the General Government Committee meeting of March 26, 2018 be
adopted as presented.
Carried
4 Declaration of Interest
There were no declarations of interest stated at this meeting.
5 Announcements
Members of Committee announced upcoming community events and matters of
community interest.
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Clartw-n General Government Committee
Minutes
March 26, 2018
6 Adoption of Minutes of Previous Meeting
Resolution #GG -158-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That the minutes of the regular meeting of the General Government Committee meeting
held on March 5, 2018, be approved.
Carried
7 Delegations
7.1 Chris Darling, Central Lake Ontario Conservation Authority, Regarding
CLOCA 2017 Year in Review
Chris Darling, Central Lake Ontario Conservation Authority (CLOCA), was present
regarding the CLOCA 2017 Year in Review. He made a verbal presentation to
accompany an electronic presentation. Mr. Darling provided background information on
the Conservation Authorities of Ontario and reviewed their jurisdiction. He highlighted
the core programs for CLOCA. He continued by providing details on watershed
science, watershed management, and community outreach and engagement. Mr.
Darling referred to a map of the conservation areas in the Region of Durham and noted
that they have seen an increase in visitors. He concluded by highlighting their
community outreach and provided details of events and programs CLOCA is involved
in. Mr. Darling thanked the Committee and advised he was available to answer
questions.
7.2 Topher Papps, President, Fetch & Co. Inc., Regarding Establishing a Non -
Profit Canine Memorial & Inurnment Space
Topher Papps, President, Fetch & Co. Inc., was present regarding a request to
establish a Non -Profit Canine Memorial & Inurnment Space within the Municipality of
Clarington. Mr. Papps explained that the proposed space would include: park -like
features, memorials and tributes, and niche walls. He stated that there would be no in -
ground burials within the proposed space. Mr. Papps mentioned that currently there are
limited inurnment options for cremated canine remains across the province. He stated
that a better solution is needed to service the communities growing human and canine
populations. Mr. Papps explained that the land for this proposed space would be
leased, at a nominal cost, from the Municipality of Clarington on a renewable term. He
stated that the funding for the project would be raised through inurnment fees, crowd
funding, fundraising events, grants, donations and the sale of memorial plaques. Mr.
Papps explained that a portion of the proceeds will be placed in a trust fund, to ensure
sufficient funding for operating and maintenance costs exist in perpetuity. He stated
that landscaping design services have been offered for the project free of charge, and
have been in contact with niche wall maintenance. Mr. Papps concluded by mentioning
that he and his partner will commit to running the foundation for a minimum of ten years
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7
Clarington- General Government Committee
Minutes
March 26, 2018
and that, at no time, will the municipality of Clarington be responsible for operating or
maintaining the space.
Suspend the Rules
Resolution #GG -159-18
Moved by Councillor Partner, seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the delegation of Topher Papps, President, Fetch & Co. Inc., regarding Establishing a
Non -Profit Canine Memorial & Inurnment Space, a second time.
Carried
Resolution #GG -160-18
Moved by Councillor Traill, seconded by Councillor Hooper
That the Delegation of Topher Papps, President, Fetch & Co. Inc., Regarding
Establishing a Non -Profit Canine Memorial & Inurnment Space, be referred to staff for
further comment prior to the summer break.
Motion Lost
Resolution #GG -161-18
Moved by Councillor Traill, seconded by Councillor Cooke
That the delegation of Topher Papps, President, Fetch & Co. Inc., regarding
Establishing a Non -Profit Canine Memorial & Inurnment Space, be received with thanks.
Carried
Resolution #GG -162-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That the delegation of Chris Darling, Central Lake Ontario Conservation Authority,
Regarding CLOCA 2017 Year in Review, be received with thanks.
Carried
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0
Clarington General Government Committee
Minutes
March 26, 2018
8 Communications - Receive for Information
8.1 Minutes of the Orono Business Improvement Area dated November 15,
2018
Resolution #GG -163-18
Moved by Councillor Partner, seconded by Councillor Traill
That the Communication Item 8.1 be received for information.
Carried
9 Communications — Direction
9.1 Robert Auger, Clerk, Town of Essex, Regarding User pay Childcare
Services at AMO and FCM Conferences
Resolution #GG -164-18
Moved by Councillor Traill, seconded by Councillor Cooke
That the following Town of Essex resolution, regarding the user pay childcare services
at AMO and FCM Conferences, be endorsed by the Municipality of Clarington:
That the Association of Municipalities of Ontario (AMO) and the Federation of
Canadian Municipalities (FCM) be requested to offer user pay childcare at
conferences during conference hours.
Carried
9.2 Topher Papps, President, Fetch & Co. Inc., Regarding Establishing a Non -
Profit Canine Memorial & Inurnment Space
Resolution #GG -165-18
Moved by Councillor Cooke, seconded by Councillor Traill
That Communication Items 9.2, be received for information.
Carried
9.3 Ken and Shelly Rivers, Regarding Train Whistle Cessation in Clarington
Resolution #GG -166-18
Moved by Councillor Hooper, seconded by Councillor Partner
That Correspondence Item 9.3, be referred to the Director R I Engineering.
Carried
E
Clarington
10 Presentations
No Presentations
Recess
Resolution #GG -167-18
General Government Committee
Minutes
March 26, 2018
Moved by Councillor Partner, seconded by Councillor Hooper
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:41 AM with Councillor Partner in the Chair.
11 Engineering Services Department
No Reports for this section of the Agenda.
Councillor Partner chaired this portion of the meeting.
12 Operations Department
12.1 OPD -004-18 Pitch In Week and 2018 Waste Events
Resolution #GG -168-18
Moved by Councillor Hooper, seconded by Councillor Traill
That Report OPD -004-18 be received for information.
Carried
12.2 OPD -005-18 2017 Winter Budget Report
Resolution #GG -169-18
Moved by Councillor Hooper, seconded by Councillor Neal
That Report OPD -005-18 be received for information.
Carried
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10
Clarington General Government Committee
Minutes
March 26, 2018
Councillor Cooke chaired this portion of the meeting.
13 Emergency and Fire Services Department
13.1 ESD -003-18 Emergency Services Activity Report — Q4 2017
Resolution #GG -170-18
Moved by Mayor Foster, seconded by Councillor Hooper
That Report ESD -003-18 be received for information.
Carried
Councillor Hooper chaired this portion of the meeting.
14 Community Services Department
14.1 CSD -003-18 Recreation Facility Concession Operations Review
Resolution #GG -171-18
Moved by Councillor Partner, seconded by Mayor Foster
That Report CSD -003-18 be received;
That the Community Services Department be authorized to cease the municipal
operation of the concessions at Garnet B. Rickard Recreation Complex, South Courtice
Arena and Darlington Sports Centre by May 31, 2018; and
That Staff be authorized to issue a Request for Proposal for the concession operations
of these three arena facilities for the start of the 2018/19 ice season in September.
Carried
14.2 CSD -004-18 2017 Year End Review
Resolution #GG -172-18
Moved by Councillor Cooke, seconded by Mayor Foster
That Report CSD -004-18 be received for information.
Carried
M
11
Clarington
Suspend the Rules
Resolution #GG -173-18
Moved by Councillor Traill, seconded by Mayor Foster
General Government Committee
Minutes
March 26, 2018
That the Rules of Procedure be suspended to extend the meeting until 12:30 PM.
Carried
Councillor Traill chaired this portion of the meeting.
15 Municipal Clerk's Department
15.1 CLD -008-18 "Use of Corporate Resources for Election Purposes" Policy
Resolution #GG -174-18
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report CLD -008-18 be received;
That the By-law attached to Report CLD -008-18, as Attachment 1, adopting an updated
"Use of Corporate Resources for Election Purposes" Policy F110, be approved;
That Policy F5 (Attachment 2 to Report CLD -008-18) be deleted, as section d)
pertaining to facility use is covered in the proposed consolidated Policy F110, and the
remaining sections have been incorporated into Policy E1 (staff) Code of Ethics;
That Schedule A to By-law 2017-020, enacting the Council Code of Conduct, be
amended to update the reference to Policy F5 - Political Activities to Policy F110; and
That all interested parties listed in Report CLD -008-18 and any delegations be advised
of Council's decision.
Carried as Amended
Later in the Meeting
(See following motions)
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12
Clarington General Government Committee
Minutes
March 26, 2018
Resolution #GG -175-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the foregoing Resolution #GG -174-18 be amended by adding the following:
That Policy F110 be amended include "any person seeking a nomination for a
party„
Carried
Resolution #GG -176-18
Moved by Mayor Foster, seconded by Councillor Partner
That the foregoing Resolution #GG -174-17 be amended by deleting Section 2b and 2e
from Policy F5.
Motion withdrawn
Suspend the Rules
Resolution #GG -177-18
Moved by Mayor Foster, seconded by Councillor Hooper
That the Rules of Procedure be suspended to extend for an additional fifteen minutes to
12:45 PM.
Carried
Suspend the Rules
Resolution #GG -178-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the foregoing Resolution #GG -174-18 a second time.
Carried
Resolution #GG -179-18
Moved by Mayor Foster, seconded by Councillor Partner
That Report CLD -008-18 be referred to the General Government Committee meeting of
April 16, 2018; and
That Policy F110 be revised to align with the Region of Durham policy.
Motion withdrawn
13
Clarington-
General Government Committee
Minutes
March 26, 2018
The foregoing Resolution #GG -174-18 was then put to a vote and carried as amended.
15.2 CLD -011-18 Appointments to the Active Transportation and Safe Roads
Advisory Committee
Resolution #GG -180-18
Moved by Mayor Foster, seconded by Councillor Hooper
That Report CLD -011-18 be received;
That the following citizen representatives be appointed for a term ending December 31,
2020 or until a successor is appointed, to the Active Transportation and Safe Roads
Advisory Committee for the Municipality of Clarington:
That all interested parties listed in Report CLD -011-18 and any delegations be advised
of Council's decision.
Carried
Suspend the Rules
Resolution #GG -181-17
Moved by Councillor Partner, seconded by Councillor Hooper
That the Rules of Procedure be suspended to extend the meeting until 1:15 PM.
Motion Lost
Recess
The Committee recessed for their one hour scheduled break as per the Procedural
By-law.
The meeting reconvened at 1:46 PM with Mayor Foster in the Chair.
14
Clarington
16 Corporate Services Department
General Government Committee
Minutes
March 26, 2018
16.1 COD -008-18 Supply and Delivery of Bulk Gas and Diesel Fuels (Co-
operative Tender)
Resolution #GG -182-18
Moved by Councillor Hooper, seconded by Councillor Neal
That Report COD -008-18 be received;
That Canada Clean Fuels be awarded a contract with the estimated annual amount of
$135,098.61 (net HST rebate) for each of the second and third year of an initial 3 year
contract for the supply and delivery of bulk gas and diesel fuels as per terms, conditions
and specifications of Tender T-257-17;
That the funding required annually in the amount be drawn from the respective
operating account;
That pending satisfactory performance the Purchasing Manager be given the authority
to extend the contract for this service for up to two additional one year terms;
That all interested parties listed in Report COD -008-18 and any delegations be advised
of Council's decision regarding the award by the Corporate Services Department.
Carried
16.2 COD -009-18 Farewell Creek Trail — Phase I and Erosion Protection Works
Resolution #GG -183-18
Moved by Councillor Neal, seconded by Councillor Cooke
That Report COD -009-18 be received;
That ORIN Contractors Corp. with a total bid amount of $478,037.74 (net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and specifications of
Tender CL2018-3 be awarded the contract for the completion of the Farewell Creek
Trail Phase I project as per terms, conditions and specifications of tender documents.
That the total funds required for this project in the amount of $611,320.33 (net of HST)
which includes construction cost of $478,037.74 and other related costs such as
consulting, material testing and contingency of $133,282.59 is in the budget allocation
as provided and will be from the following accounts:
Farewell Creek Trail — Phase 1 (2017) 110-32-325-83288-7401 $500,000.00
Various Erosion Protection Works (2018) 110-32-340-83437-7401 $111,320.33
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Clarington- General Government Committee
Minutes
March 26, 2018
That all interested parties listed in Report COD -009-18 and any delegations be advised
of Council's decision regarding the award by the Corporate Services Department.
Carried
16.3 COD -010-18 Driveway Tie-ins Work
Resolution #GG -184-18
Moved by Councillor Neal, seconded by Councillor Partner
That Report COD -010-18 be received;
That Appco Paving Ltd., with an annual bid in the amount of $54,492.48 (net of HST),
being the low, compliant bidder meeting all terms, conditions and specifications of
CL2018-5 for Driveway Tie -Ins Work be awarded the contract for an initial three year
term, as required by the Operations Department;
That pending satisfactory performance the Purchasing Manager be given the authority
to extend the contract for this service for up to two additional one year terms;
That funds required for this project in the amount of $57,492.48 (net of HST) which
includes construction cost of $54,492.48 (net of HST) and other related costs such as
consulting required for preparation of tender specifications, inspection and contingency
of $3,000.00 (net of HST) be drawn from the following account:
Pavement Resurface Contract 100-36-381-10250-7163 $57,492.48
That all interested parties listed in Report COD -010-18 and any delegations be advised
of Council's decision by the Corporate Services Department.
Carried
17 Finance Department
17.1 FND-002-18 2017 Building Permit Fees Annual Report
Resolution #GG -185-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report FND-002-18 be received for information.
Carried
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16
Clar-ington
General Government Committee
Minutes
March 26, 2018
17.2 FND-003-18 Mayor and Council Remuneration and Expenses For 2017
Resolution #GG -186-18
Moved by Councillor Partner, seconded by Councillor Cooke
That Report FND-003-18 be received for information.
Carried
18 Solicitor's Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
No Reports for this section of the Agenda.
Closed Session
Resolution #GG -187-18
Moved by Councillor Partner, seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that deals with personal
matters about an identifiable individual, including municipal or local board employees.
Carried
Rise and Report
The meeting resumed in open session at 2:50 PM with Mayor Foster in the Chair.
Mayor Foster advised that one item was discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
20 New Business — Consideration
Suspend the Rules
Resolution #GG -188-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the Rules of Procedure be suspended to introduce new business item, Fire
Inspections.
Carried
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17
Clarington
20.9 Fire Inspections of Residential Dwellings
Resolution #GG -189-18
General Government Committee
Minutes
March 26, 2018
Moved by Councillor Neal, seconded by Councillor Cooke
That staff report back on what powers currently exist to institute mandatory random fire
inspections; and
That staff petition the Province to provide municipalities the power to do so if necessary.
Carried Later in the Meeting
Suspend the Rules
Resolution #GG -190-18
Moved by Councillor Partner, seconded by Councillor Neal
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the foregoing Resolution #GG -189-18 a second time.
Carried
The foregoing Resolution #GG -189-17 was then put to a vote and carried.
21 Unfinished Business
22 Confidential Reports
There were no items considered under this section of the Agenda.
23 Adjournment
Resolution #GG -191-18
Moved by Councillor Neal, seconded by Councillor Partner
That the meeting adjourn at 3:01 PM.
Mayor
Carried
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Deputy Clerk
THAT the Authority minutes of January 16, 2018 be adopted as circulated.
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THAT the above correspondence be received for information.
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THAT Staff Report #5564-18 be received for information.
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THAT Staff Report #5566-18 be received for information.
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THAT Staff Report #5565-18 be received;
THAT the Authority endorse CLOCA's comments as contained in Attachment I to this report
and that they be submitted in response to the EBR consultation; and
THAT a copy of CLOCA's comments be forwarded to the Region of Durham and local
municipalities.
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THAT Staff Report #5570-I8 be received, and
THAT the Board of Directors accept the proposal bid from Boyle Excavating, and direct staff
to proceed with entering into an agreement with the bidder.
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THAT Staff Report #5568-18 be received for information; and,
THAT the net revenue of $8,581.93 from generation be returned to the reserve for working
capital
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THAT Staff Report #5569-18 be received for information.
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THAT Staff Report #5565-18 be received for information.
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THAT items 1 & 2 be removed from the Unfinished Business list.
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THAT the meeting adjourn.
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22
CLOCA OPEN DATA
PORTAL
PRESENTATION TO CLOCA BOARD MEMBERS
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23
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GOALAND OBJECTIVES
Goal 5 : Advance Watershed Science and Knowledge
OUR FOCUS:
To be the respected and trusted source of environmental knowledge and relevant
scientific information for the watershed.
OBJECTIVES:
■ Get the Answers - To improve understanding of complex environmental issues
• Share the Knowledge - To make data and knowledge more available
Get The Answers:
■ Support and enhance data collection, monitoring and
research to fill current knowledge gaps, including gaps
related to climate change;
• Support monitoring of mitigation and adaptation efforts to
understand progress and share lessons learned,
■ Explore opportunities to understand the ecological value
of our watershed's goods and services;
• Invest in information technologies, modelling and
innovative tools to improve the scientific understanding
of current and the future state of natural resources within
our watershed;
• Explore opportunities to advance citizen science to
undertake monitoring.
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Share The Knowledge:
■ Identify and share knowledge, data, science and practices
for community partners to use in their efforts to protect
and enhance the watershed, inspiring positive actions and
outcomes.
• Increase knowledge of the CLCCA data warehouse, tools
and capacity and broaden access to these resources;
• Make information available to the general public in a
format that is easy to access and understand.
• Identify additional opportunities to share knowledge
and information with partner organizations and adjacent
Conservation Authorities, (including the use of citizen
science and application of new technologies),
• Continue to use science to develop and implement
watershed and related management plans -
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WHO BENEFITS?
Local industry, Residents, Academics, Organizations and Community Groups
Improved information access and service delivery
Improved customer experience for residents and businesses
New opportunities for dialogue
Fostering innovated opportunities for growth
Improve the flow of information within and between organizations and the Authority
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DATA DISCC
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MONITORING DATA REQUEST
Data Monitoring Information
Monitoring Data Request
The Central Lake Ontario Conservation Authority monilors stream flow, vealer qualily
dams. The infomralton is collected and transmitted from each station to CLOCA's OF
Users otCLOCA's near real -lime data are cautioned to consider the provisional natu
All CLOCA Monitoring data is made available under the CLOCK Standard Data Licence.
Personal or public safety or the conducl of business. These data are nol citable until
Monitoring Request'
Print Excel PDF Column visibility
All CLOCA Monitoring Data is made available underthe CLOCA Standard Data
from lime to time and issue a neve version of the licence. Your use of the Information
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Parameters I Rainfall (PP)
Oshawa Creek at Taunton Rd
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Oshawa Creek at Taunton Rd
02HD008
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Oshawa Creek at Taunton Rd
02HD008
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Bowmanville Creek al Hampton Osha
Bowmanville Park [LN0000043-0]
Oshawa Creek at Taunton Rd
02HD408
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Cane Crest CA
Clarington Fire Station S
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Clarington Works Yard 42
CLOCA Adm in Office
Oshawa Creek at Taunton Rd
02HDO08
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GreenWootl Mushroom Farm
Lynde Creek At Dundas Si
ILynde Creek at Heber Down CA
Am aximum of 5 locations per request
Oshawa Creek at Taunton Rd
02HD408
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Date Range 2018-02-78 201
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02HD408
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Output type I Chart(Line Graph -Online)
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Timezone information: 'Nrne' equestrg data, the dme format c: yyyy-MM-ddTHH:mm:ss in GM
ofset by ore your. To mar jally adjust subtract 1 hour from all time values during DST.
qualification of FlowData Collected by CLOCA: Sediment —Wim may lead to plugged or
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27
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Water Levels
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Maximum Daily Mean Water Level 2016
Historic Maximum Water Level 1952 (75
Lake ON 100 Year Flood (75.857)
Riverine Regulatory Flood C76.341j
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COLLABORATION
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Custom License ® 3/19/2019 & Spatial Dataset := 24 Rows
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Click to View Metadata Scientific Subwatershed was created overthe span of several years. The boundary was
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Source � �
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unit. Data was typically collected between the months of May and November The majority ofthe Trail data was
Conservation Ontario (15(
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• Monitoring and review analytics
• Engage stakeholders
• Feedback mechanisms
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NEXT STEPS
Continue to work with staff to make more datasets available
Conduct regular data assessments —Accuracy, up-to-date, anonymized, reliable
Metadata Creation for all data layers to be released
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Community Feedback
Open Data Marketing Initiative — Bring awareness to the portal
Data maintenance
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32
Newcastle Downtown Business Improvement Association 2018 Annual General Meeting
January 9, 2018 6:OOpm at Walsh's Snug.
In attendance: Sheila Hall (CBOT), Greg & Marni Lewis (State Farm Insurance), Theresa
Vanhaverbeke (Syvan Developments Limited), Masood & Helen Vatandoust (Keller
Williams), Debbie Miller (Newcastle Home D6cor), Councillor Willie Woo, Councillor
Wendy Partner, Jane Black (Chamber of Commerce), Donna Wood (Enovations Design),
Karen & Gus Bastas (The Massey House), Linda Hansen & Wendy Westwood (Parade
Committee), Jackie Tremarco & Joan (HystHairia), Lina & Maddy Schmahl (Studio 37),
John Walsh (Walsh's Snug)
Regrets: Janeen Calder, Sean & Waizse Brown, Tracey Yates, Krista Klawitter, Ann
Harley, Valentine Lovekin, Mayor Adrian Foster, Troy Foster, Catherine Peterson, Rana
Bottles
1. Call to Order by the Chairwomen — Karen Bastas
a. Welcome to special guests, being:
i. Sheila Hall, Clarington Board of Trade
CBOT is celebrating their 201h Anniversary this year, watch for lots
of events to help celebrate. They will also be attending our
monthly BIA meetings. This will allow for a better voice of all the
BIAS and share information regarding events and experiences.
ii. Jane Black — Newcastle & District Chamber of Commerce
The Chamber is growing every year. Their AGM will be Tuesday,
February 27th at the Newcastle Community Hall. Their Home &
Lifestyles show is happening June 3 at the Newcastle Memorial
Arena, they are expecting 80 booths, if you are interested in being
an exhibitor let them know before they sell out. This is a free
event to the public. Watch for more networking events happening
in the spring.
iii. Councillor Willie Woo
Sends regrets from Mayor Adrian Foster, who would have loved to
attend but something came up. Wishes everyone a Happy New
33
year. He is always available if anyone has any questions or
concerns regarding anything happening in Newcastle.
iv. Councillor Wendy Partner
Wendy discussed the commercial component of the Tornat
Development in the Rudell subdivision. The commercial space
would be a maximum permitted floor area of 1500 square metres
and the maximum store size of 300 square metres. This would
allow for a convenience store, small coffee stop or hair salon?
v. Wendy Westwood & Linda Hansen — Santa Parade Committee
vi. Donna Wood — Enovation Designs (Website Specialist)
2. Approval of 2017 Minutes
a. Moved: Masood Vatandoust
b. Seconded: Greg Lewis
c. Carried
3. Approval of the Actions of the Board of Management
a. Moved: Helen Vatandoust
b. Seconded: Lina Schmahl
c. Carried
4. Treasurer's Report and Approval of the 2018 Budget — Theresa Vanhaverbeke
Theresa has stepped down as Treasurer of the BIA as she longer has a business in
the BIA. If you know of anyone that would like to volunteer to do the books for
the BIA please let us know?
The amount of $35,000.00 was approved for the 2018 budget.
a. Moved: Greg Lewis
34
b. Seconded: Gus Bastas
c. Carried
Treasurer reviewed the 2017 budget vs. actual and current cash on hand and west
end development money (see handouts attached to minutes).
5. Report on Safety and 136cor — Theresa Vanhaverbeke
Businesses are reminded to take responsibility of their own sidewalks in front
of their businesses, once the initial snow is cleared by Troy. This will avoid
any slip and fall incidents that may result in lawsuits.
Phase 1 of the streetscape plans for Beaver St. and King Ave. was completed this
Fall. Phase 2 of the plan looks like it may be scheduled for 2019.
The Christmas Wreaths are looking very dated. It would be nice to get something
new for this year that can easily be used on the street lamps and poles we have
now and also be used on the new ones when Phase 2 of the streetscape is finished.
6. Report on Special Events
Karen welcomed and thanked the parade committee for all their hard work
(Wendy Westwood, Jane Black, Debbie Miller, Linda Hansen). They did go over
budget this year, due to a new band that cost a little more. The Parade was well
attended and everyone loved it. The committee is looking at an exciting new
fundraiser to raise money for the 2018 Parade. The parade is scheduled for
November 18th, 2018. More details to follow.
Karen and her committee have stepped down from organizing the Canada Day
Festivities this year. If you or any other organization are interested in planning,
running and organizing something please go ahead.
Harvest Festival is scheduled for October 6, 2018. Lina Schmahl and her
committee are prepared to organize this event again this year. Last year was a
great event which was well attended.
The Santa Breakfast was a huge success, it was the busiest one yet. This year's
breakfast is scheduled for November 24, 2018 and the Vatandoust team is
planning it again.
7. Officers of the BIA
The Board remains the same this year:
35
President: Valentine Lovekin
Vice President: Karen Bastas
Treasurer:
Secretary: Marni Lewis
Advertising Chair: Catherine Peterson
Safety & Decor Chair:
Events Chair:
If anyone is interested in taking on any of the available positions let us know.
8. Motion to Adjourn
a. Moved: Theresa Vanhaverbeke
b. Seconded: Marni Lewis
c. Carried
36
Newcastle BIA MINUTES February 8, 2018
www.villageofnewcastle.ca
Attendance: Joyce King, Marni Lewis, Donna Wood, Janeen Calder, Tracey Yates, Karen
Bastas, Sheila Hall, Theresa Vanhavebeke, Pierre (spectator)
Regrets: Greg Lewis, Ann Harley, Catherine Peterson, Helen Vatandoust
1. Attendance taken.
2. Meeting called to order at 9:00 a.m.
3. Approval of December Minutes:
Motion to accept: Theresa Vanhaverbeke Seconded: Janeen Calder
4. Business Arising from Minutes: n/a
5. Council Report - Wendy Partner
Wendy advised us that Council will be going to the OMB and fighting the developer
regarding the Ruddell development plans. They will be hiring a lawyer and a planner. The
residents would rather see townhouses built and no commercial space.
The Brookhouse condos are almost done, some residents are expected to move in the end of
March.
Tenzin's building is ready to begin anytime now.
Clarke highschool is expected to close in 2020 with a new school in the Ruddell subdivision.
There are NO Canada Day plans in Newcastle or Bowmanville right now. Council did not put
aside any money in the budget for it. If you or any group would like to get involved in planning
something please contact Karen Bastas- karenl bastas@sympatico.ca
6. President's Report: n/a
7. Treasurer's Report:
37
This is Theresa's last report as Treasurer. Leslie Ray will be taking over the Treasurer
role, Thank you Leslie!
As of January 31, 2018 the balance is $59,408.17 ($50,000 of that is to come out for
the gateway signs). We are expecting the 2018 levy check shortly.
8. Committee Reports:
Safety & Decor:
Karen received the invoice from Shear Display for the wreath install, she will forward
it to Theresa. We are going to inquire with Shear Display about the condition of the
current flags and wreaths and see how many more years we can get out of them. We
are interested in updating the street decor if anyone with an eye for decor would like
to have input in the new options it would be appreciated. You can contact Theresa-
theresa@syvan.com
Advertising:
January stats from website and Facebook are both up and we are getting more likes
for Facebook page.
Special Events:
a) Easter Scavenger Hunt- Last year A Gift of Art organized this family fun event.
We will inquire if they are planning to do it again this year. If so, it will be
Saturday, March 31, 2018.
b) Christmas Tree Lighting - Janeen Calder has looked into planning this event. A
portion of the street would be closed with fun activities happening along the
street. She is contacting the Town Hall for a date prior to the Santa Parade which
is scheduled for November 18th. This will give businesses an opportunity to open
their doors and host a fun kids activity (popcorn, tattoos, roasted chestnuts, hot
cider, mulled wine, horse and wagon rides, carollers). We are looking for a
committee to help if you are interested contact Janeen - janeenrmt@hotmail.com
9. CBOT:
CBOT will be attending our meetings from now on. They are open to helping with any
concerns the BIA has. Sheila discussed the Smartreit property (old RONA building) is
available again and they are already reaching out to other interested buyers. The
Bowmanville Hospital expansion fundraising initiative is a top priority for them and
should be for many local businesses. They have been very involved in the Hospice
planning that is happening. It is CBOT 20th Anniversary this year and they have lots
of events planned to help celebrate the milestone. Toyotas phase 1 of the Distribution
Centre is starting to build this spring, creating 150 jobs. Phase 2 will happen a couple
years later.
10. Chamber News:
The AGM will be February 27th at the Town Hall. 6pm Social, 7pm dinner. $20/
members.
11. CIP:
They are having a joint meeting with Courtice, Bowmanville and Orono. The focus will
be accessibility and grants available. In 2017 all the grant money that was available for
Newcastle was not used. If you have any need for accessibility look into the grants
available.
12. New Business:
Buddha Belly Bakery will be opening in the Freedom 55 location this
spring/summer. They specialize in gluten free products.
13. Next meeting, Thursday March 8, 2018 @ 9:OOam
14. Motion to adjourn meeting by Joyce King, seconded by Janeen Calder
39
Newcastle BIA MINUTES March 8, 2018
www.villageofnewcastle.ca
Attendance: Valentine Lovekin, Joyce King, Marni Lewis, Donna Wood, Janeen Calder, Karen
Bastas, Theresa Vanhavebeke, Debbie Miller, Leslie Ray, Helen Vatandoust, Joanna Bastas,
Councillor Wendy Partner, Mathieu and Arthur from Real Time Signs
Regrets: Greg Lewis, Ann Harley, Jennette Walsh
1. Attendance taken.
2. Meeting called to order at 9:00 a.m.
3. Approval of February Minutes:
Motion to accept: Theresa Vanhaverbeke Seconded: Helen Vatandoust
4. Business Arising from Minutes: n/a
5. Council Report - Wendy Partner
Carlton Plummer is having a neighbourhood party in the port on June 23rd.
Tenzin has started his building on Beaver. The Hydro and Gas lines were marked wrong
and created the power outage.
Brookhouse is expecting to be finished in June now.
Busters has site plans submitted for inside renovations.
LCBO opening March 27th.
6. President's Report: n/a
7. Treasurer's Report:
As of February 28, 2018 the balance is $84,574.00. We did receive the 2018 tax levy
check for $35,000.00.
HE
8. Committee Reports:
Safety & Decor:
Theresa spoke to Shear Display and they advised the wreaths are in ok shape.We
could improve them by changing the lightbulbs to LED and add more lights. We will
probably need some newer decor to fill in some of the gaps and will get some ideas
from Shear Display. Wendy thought there might be a grant from Veridian or the
Municipality.
The Banners are in need of being replaced this year. Would any BIA
businesses be interested in sponsoring a banner with your name
on it? Just another way to promote your business!
Theresa will order hanging flowers baskets and flowers for the new sidewalk planter
boxes.
Advertising:
We have 1000 likes on Facebook. Lots of questions regarding the LCBO opening
and Gracefields building.
Special Events:
a) Easter Scavenger Hunt- The Gift of Art has been working hard on this event.
There are 18 businesses participating so far. Please share and promote the
event through your social media pages.
b) Christmas Tree Lighting - This event is scheduled for Friday, November 16th.
Janeen Calder has spoken to the Hall Board and they do not have lights for the
Town Hall. If there are any businesses in town that would like to donate lights,
we would like the Hall to be completely lit up. More details to follow. If you are
interested in helping contact Janeen - janeenrmt@hotmail.com
c) We will contact the Lions and Chamber of Commerce to see if they are interested
in organizing a Canada Day event this year.
9. CBOT. n/a
10. Chamber News: n/a
41
11. CIP:
There will be an Accessibility presentation in Bowmanville on April 19, 2018 at 7pm in
Council Chambers. This is for small businesses looking for grant information regarding
ramps, door buttons, railings.
12. New Business:
Our guests from Real Time Signs Mathieu and Arthur discussed their business of digital
signs, kiosks, anything to do with advertising they can work with. They are local and
would be interested in helping any business with their sign needs. Please confirm with
the Municipality prior to purchasing any signs as per the sign bylaw.
13. Next meeting, Thursday April 12, 2018 @ 9:OOam
14. Motion to adjourn meeting by Joyce King, seconded by Theresa Vanhaverbeke
42
Tyrone Community Centre
Annual Meeting Feb. 21, 2018
Present: Joy Vaneyk, Steve Hutchinson, Cecile Bowers, Danielle Carroll, Dave Taylor,
Alvina Hare, Larry Quinney, Justin Vachon, Kyle Young, Claude Godin
Absent due to illness & work: Paul Rowan, Marlene Craig, Katherine Caplan
Interested attendees: Lyndsay Luckhardt, Marlene Raby, Craig Raby, Scott Hanthorn
Chairman Joy Vaneyk dissolved present Board after the Annual Minutes from February 8, 2017
Minutes were read and M/S by Larry Quinney and Dave Taylor. CARRIED.
Election of Officers & Members:
Chairman: Joy Vaneyk agreed to stay on in this position.
Treasurer: Steve Hutchinson agreed to carry on.
Secretary: Cecile Bowers agreed to carry on.
Booking: Danielle Carroll agreed to carry on.
Dance Rep: Dave Taylor agreed to carry on.
Council Rep: Corrina Traill
M/S by Alvina Hare and Claude Godin to accept these names. All in Favour.
General Membership: Larry Quinney,Kyle Young; Alvina Hare; Claude Godin; Paul Rowan;
Corinne VandeGrootevheen; Marlene Craig; Katherine Caplan
New Members: Lyndsay Luckhardt; Marlene Raby; Craig Raby; Scott Hawthorn
Everyone in Favour of all names listed above. M/S by Claude Godin and Kyle Young to adjourn
this Annual Meeting of 2018. CARRIED. (Those not present had sent word they wished to
stand)
February General Monthly Meeting Feb. 21, 2018
Minutes of January 17, 2018 were read; after amendment of Movie Dates that should have
read February and March instead of March and April .... M/S by Dave Taylor and Alvina Hare to
accept minutes as amended. CARRIED.
Treasurer noted that balance on hand approximately $22,025.
Old Business: Larry stated there had been some basement flooding—under control with use of
humidifier and fans. Furnaces were repaired -new fan and new cellunoid relay.
It was noted that our area next to the sidewalk is badly flooded, freezing, dangerous and
needs to be dealt with ASAP.
Joy to contact Town tomorrow regarding flooding of that area and other spots in parking lot to
see what can be done.
Bookings: Danielle said all Saturdays in April are booked and May is also looking good.
Dance: Dave noted it was horrible weather but 120 present and all enjoyed the dance.
Internet: Danielle has price from Virgin regarding unlimited everything in Canada, including a
cell phone..$60.00. (DSL) with two months free. They need to come out and check if it will work
in Centre. M/S by Steve Hutchinson and Claude Godin to go ahead if all is okay. CARRIED.
Sign: Rails to hold letters, have been donated. Kyle and Paul to look into this repair.
Grant: Steve noted request is due on Friday, and asking for the Max. for new Dishwasher.
43
Page Two: Feb. 21, 2018
Old Business Icont'd.
Web Site Update: Steve noted we use Facebook in conjunction with Web Hosting Canada, and
we will have emails as well.
Outstanding costs for rink: Nothing outstanding and it was agreed that it was enjoyed by
young and old. Looking forward to starting much sooner in winter of 2018-19.
New Business: Danielle wants to find a spot in kitchen where knives, scissors, etc. could be
stored in kitchen under lock and key. APPROVED.
Dave asked about CPR training, Joy stated it will happen in April.
Danielle noted that upcoming Open House for sports, Wild Life camps and Community Centre
information is all in order to take place Wed. Feb. 28, with ribbon cutting of Ice Rink at 6:30.
M/S by Lyndsay Luckhardt and Marlene Raby to adjourn. CARRIED.
2018 -BOARD OF DIRECTORS
Joy Vaneyk-chairman
Cecile Bowers -secretary
Steve Hutchinson -treasurer
Larry Quinney-janitor
Danielle Carroll -bookings
Dave Taylor -dance co-ord.
Corinne VandeGrootevheen
Marlene Craig
Paul Rowan
Alvina Hare
Claude Godin
Katherine Caplan
Justin Vachon
Kyle Young
Marlene Raby
Craig Raby
Lyndsay Luckhardt
Scott Hanthorn
Corinna Traill
2018 REGULAR VOLUNTEERS
Kris Vaneyk
Maggie Taylor
Ralph Bowers
TYRONE COMMUNITY CENTRE
kivaneyk@gmail.com
905-263-8680
cdwheezer@aol.com
905-263-2086
splines@gmail.com
905-926-8656
905-263-8535
zoodoings@hotmail.com
905-809-8615
jiggsandmillie@gmail.com
905-263-4935
csvdgroot@gmail.com
905-263-4285
marlenefcraig@gmail.com
905-668-4773
pirowan72@gmail.com
905-263-2283
cobblestoneca@aol.com
905-979-9616
c s.godin7@gmail.com
905-263-8520
katcaplan@gmail.com
905-914-9055
iustin.vachon@icloud.com
kVoung02@rogers.com
mwotten@vahoo.com
craby7733@vahoo.com
lyndsayluckhardt@yahoo.ca
905-263-4829
scott.hanthorn@gmail.com
corinna.traill@gmail.com
289-675-3536
Sabine Godin
Sarah Vaneyk
Greg Carroll
Kelvin Hare
Jasper Godin
Cassie Godin
Tyrone Community Centre — Minutes of Meeting
Wednesday March 21, 2018
Present: Joy Vaneyk, Dave Taylor Larry Quinney Danielle Carroll
Steve Hutchinson Alvina Hare Lyndsay Luckhardt Kyle Young
Claude Godin Corinne vandeGrootheveen
1. Minutes from February Meeting were approved as read. M/S Lyndsay / Alvina. Carried.
2. Treasurer Report was approved as presented by Steve. Balance on Hand $23,325.56, Complete review of January
to March expenses and revenue details. M/S by Dave/Larry. All in favour. Carried.
3. Maintenance Report — Larry
x Floors to be polished in April
x Dishwasher is leaking. Need to expedite purchase of new dishwasher. M/S by Larry / Kyle to proceed with
purchase as determined November 2017. Dayco to provide Stero for $7,724.52 + tax + install. All in favour.
Carried. Dave to place order.
x Soap dispensers need replacing. Larry will obtain from Swish.
x Issues with light outside north west kitchen door were discussed with Tim Welsh. New light will be installed.
x Municipality put recycled asphalt in the low area by the walkway on Friday Mar 16. They will include this
area in our Asphalt contract this year for a permanent repair. Work will be scheduled for the fall. Two of the
parking curbs in the accessible parking spots were damaged this winter from plowing, they will be replaced
by the Municipality when weather/time permits.
x New contact list for Building Heating repairs (XTRA Mechanical now has contract). Sign posted.
x Eves on East side of Building need repair— Municipality is looking into this.
4. Hall Booking Report — Danielle. Back to Back bookings are on April 14/15; May 11/12. Helpers are required for
cleaning between events. Volunteers obtained.
5. Dance Update — Dave. Great attendance and lots of helpers for March dance.
Dave submitted ideas for costs control to alleviate an increased door price and improve financial reporting.
6. Old Business:
x Internet update: Virgin cannot provide service. A quote was obtained from WISP. M/S Kyle / Dave to
purchase $55 pkg and rent equipment. A fee of $25 will be added to cost of hall rental for anyone
requesting the use of internet. All in favour. Carried.
x Sign Rails have been obtained. Paul & Kyle will install in warmer weather.
x Web site set up is in progress.
x Thanks to all who helped and attended the Open House Registration and Rink Ribbon Cutting.
7. New Business:
x Event Sponsorship Grant Application is due April 1" M/S Claude / Lyndsay to apply for the Event
Sponsorship Grant, for $500.00 to help cover the costs of Breakfast with Santa. All in favour. Carried.
x Clean Up date will be Earth Day Sunday April 22, 2018. 1-3pm
x Tree for Jack Wilson will be planted on Spirit Day, September 30, 2018
x CPR / Defib training TBD
8. Next Meeting Date Wednesday April 18, 2018
9. M/S Claude / Kyle to adjourn.
45
BOARD OF MANAGEMENT
BOWMANVILLE BUSINESS IMPROVEMENT AREA
Minutes of a regular meeting of the Board of Management held at
6:30 p. in., on Tuesday, March 13, 2018 in Committee Room 1-C in the
Bowmanville Library.
Present: Gilpin, (Duncan) Anderson (Municipal Law Enforcement
Officer), G Lucas, (Carlos) Salazar, (Paul) Wirch et al (Planning
Department)
Members: Lucas, R. Hooper, Barry, Holmes, Rezazada
Absent: C. Hooper
The meeting was called to order by the Chairman, who then recognized that
there were two delegations present. The first to speak was Anderson who is
new to the job and reported that he now had six full-time officers in his
department. Each have different duties in different departments and
different areas in the Municipality. He further stated that parking passes can
now be obtained on-line.
Next Wirch spoke for the Planning Department. He showed an outline and
a map of the steps in the procedure in the future for the Bowmanville East
Urban Centre Secondary Plan which encompasses the east end of Downtown
Bowmanville to the east end of the Bowmanville Mall and how it is going
appear in the future.
Lucas thanked the staff for this information and asked that the Board be kept
informed as the plan progresses.
Moved by Hooper, seconded by Holmes,
THAT the Minutes of the previous meeting be adopted as circulated.
"CARRIED"
W
Page 2
Correspondence was received from the Municipality of Clarington (2) and
from the Salvation Army.
Moved by R. Hooper, seconded by Barry,
That the correspondence be received and filed.
The Treasurer presented his report as follows:
Current Account
GIC #1
GIC#2
Total
Moved by Holmes, seconded by Barry,
THAT the Treasurer's Report be adopted as presented.
Reports:
"CARRIED'
$ 33,103.04
120,000.00
5,000.00
$ 158,103.04
`CARRIED"
Council Liaison: R. Hooper reported that more residential housing is
planned for south of the CPR tracks next to Green Road.
Events: Holmes stated that the supplies have been purchased and the
advertising arranged for the up -coming Ladies Night Out on April 19 from 6
untill 10 p. m.
Membership Relations: No report.
Streetscape: Lucas reported that the hanging flower baskets have been
ordered from Rekker Gardens in the same quantity as last year.
Communications: No report.
M
Page 3
Board of Trade: No report
Web Site: No report.
Media Relations: R. Hooper reported for C. Hooper that this website is
mainly being used to communicate concerns about matters related to the
Downtown.
The "BUSINESS ARISING" from the previous meeting was a report by
Gilpin that Atkinson had been paid for making and installing the new banner
hangers for the poles within the Bowmanville BIA, and that he had been
paid $11,006.20 for this work, as per the approved quote.
Under "NEW BUSINESS", the need to purchase a quantity of banners to fit
the new arrangement and to choose a new design was discussed and Lucas
stated that he would consult with James Printing and Signs to acquire a
couple of suggestions and bring them to the April meeting for discussion.
Also, at the April meeting, the need for new signage at each end of the
Downtown will be reviewed.
Moved by R. Hooper, seconded by Barry,
THAT the Meeting be adjourned.
"CARRIED"
The next meeting is scheduled for Tuesday, April 10, 2018 in Committee
Room 1-C in the Bowmanville Library at 6:30 p. m.
NEWCASTLE VILLAGE COMMUNITY HALL BOARD
February 20, 2018
Council Chambers 7 pm
Present Were: Kevin Symak, Chair
Cathy Abraham
Sierd DeJong
Peter Hazelton
Regrets From: Dave Eastman
Wendy Partner
Willie Woo
Also Present: Gabrielle Bell, secretary
1. Janeen Calder representing Newcastle BIA spoke to board about a tree lighting ceremony
centered on the Hall. Light up the hall rather than a tree as we no longer have a Christmas tree
on the property. Plans are just starting to be discussed, thoughts of closing the street and have
horse drawn carriage rides, competition amongst stores to decorate. Event would be outside
just needing use of front foyer washrooms. Date suggested is Friday before Santa Claus parade
so hall is lit up for parade. Next BIA meeting is March 8t". We will investigate cost of lights.
Board had attempted to purchase lights at 75% off from Home Hardware last month but they
did not have enough for our requirements. Janeen will speak with BIA about sharing the cost.
Board discussed cost of lights and who should pay for this. It was agreed board would cover
electrical and storage. There will be a cost to having lights installed — board will create
document specifying that this cost will be covered by the BIA at this time. Will leave it open to
discussion for future if needed to assist with this cost up to 50%.
2. MINUTES
Motion by P. Hazelton , seconded by S. DeJong
That the minutes of January 16 2018 are accepted as presented. "Carried"
3. BUSINESS ARISING
a) Historical Society Lighting— received quotes from Moore Electric as attached. Board agreed
when we are able to afford we should purchase the LED fixtures.
Motion by C. Abraham, seconded by P. Hazelton
That Historical Society is sent letter stating due to budgetary concerns we will consider for
2019 budget.
"Carried"
b) Workplace Harassment Policy has been read by all. We will create binder for next meeting
for each member to sign that they have read.
flE
c) Piano/s Sale — P. Hazelton had perspective buyers but did not come to fruition. He will
advertise again. Feeling positive that he will be able to find a home for both pianos.
d)
4. FINANCIAL REPORT
Motion by P. Hazelton , seconded by C. Abraham
That the financial report is accepted as presented. "Carried"
5. INVOICES
Motion by S. DeJong, seconded by P. Hazelton
That the following invoices be paid as presented:
S. Fogg $150.00
Geek Girl $725.00
6. CORRESPONDENCE
a) Touch of Glass — received check for glass rentals in 2018 $101.07
b) Clarke Prom has been notified that there will be no refund on deposit for cancellation of
May 2018 booking. Mrs. Colville has responded that she is not happy with decision and will
be moving to another venue in the future — received for information.
c) Clarington Tourism forum March 9 —from 9 am to noon. C. Abraham will attempt to attend
to see if this could be beneficial to us.
d) Historical Society is requesting permission to give up to 4 tours of the hall throughout the
year. These will be free of charge and will include the Historical Room, Main Hall, Chamber
of Commerce and Bowling Alley.
e) Ontario Early Years — request to install floor a/c during May, June, and September.
f)
Motion by P. Hazelton, seconded by S. DeJong
That approval is granted for use of stand up a/c in the East Wing during the months of
May, June and September if needed. The board will cover cost of electrical usage.
"Carried"
g) Neptune Technology Groups working with Region of Durham Water has installed outside
meter that will send information to their offices rather than having to come out and read
meter.
h) Planning Services has arranged for a presentation by Geordie Gibbon of Accessibility
Directorate of Ontario on April 19 at 7 pm in Council Chambers at the Municipal Offices. He
will cover responsibilities for small business owners in the AOD Act. G. Bell will attend. If
anyone else is able to attend please let her know so you can be registered.
7. FUNDRAISING
- Currently 314 tickets sold
- Decor— drapery is ready to be installed this evening.
- Kevin thanked Gabrielle for the work put into putting this together. Also thanked the board
for their support.
50
8. KITCHEN RENOVATION
- Deficiency list will be created Thursday with Rob Groen, Gabrielle Bell and Dave Eastman.
- Overall the kitchen looks great but there are a number of things that need to be addressed.
No payments have been made at this point.
- Discussed the leadership and work that Dave Eastman put into this project. The board
would like to thank Dave for his contribution.
9. RISK MANAGEMENT REPORT
- S. Fogg performed inspection report, copy will be forwarded to Operations Dept.
10. NEW BUSINESS
a) Rental January 26 2018 — new freezer was damaged. Front has two dents and top was
dented due to ice being broken on top of it. Secretary has spoken with client and they have
viewed damage. She does not feel damage requires keeping damage deposit as this is
normal ware and should be expected. Suggested that if we should decide to keep damage
deposit she will replace freezer and take ours. D. Eastman checked into having the lid
replaced — cost would be more than purchasing new freezer. Board discussed suggestion of
replacing freezer it was agreed that damage deposit is collected for this type of occurrence.
Letter will be sent to client informing her of decision.
Motion by S. DeJong, seconded by P. Hazelton
That $200.00 damage deposit would not be returned due the damages. "Carried"
a) Router for internet — G. Bell has talked with IT person at Staples regarding problem of not
being able to get signal for internet outside of Main Hall. Also not being able to have too
many users on at the same time without overloading modem. Suggested router that will
boost signal at a cost of $50.00 or router that will boost signal and allow more users at cost
of $300.00. P. Hazelton suggested that we contact IT at Municipality for their
recommendations for a fix of problem.
Motion by P. Hazelton, seconded by C. Abraham
That approval to spend up to $300.00 is granted to fix issue. "Carried"
b) Discussed Bowling Alley rentals outside of normal league times. Some of rentals are
interfering with main hall rentals i.e. during a wedding ceremony. Compose a letter stating
parties during main hall rentals will need to end by 12 pm.
c) S. DeJong suggested damage deposit from caterer. Secretary will call Ganaraska to see how
this has been set up.
d) S. DeJong feels the hoist box is an eye sore on the stage. Will investigate if this can be
rectified.
Motion to adjourn by C. Abraham 8:44 pm
51
Kevin Symak, Chair
Secretary, Gabrielle Bell
52
Keyzers, Heather
From: Suzanne Barnes <suzanne.barnes@bell.net>
Sent: March -23-1810:56 AM
To: Mayors ExternalMailGroup
Subject: Regarding the cessation of train whistles
Good Morning Mayor Foster,
I understand that staff are currently looking into the cessation of train whistles in the Municipality of Clarington and I
wanted to express my concern with this possibility. 1 see it as something that would benefit a few and endanger many
more. With distracted walking and driving so common as well as the likely increase in insurance for the municipality,
which would be passed on to property owners like myself through property tax increases I see absolutely no benefit to
this suggestion.
I grew up at Baseline and Hold, just south of the CP crossings on Holt Road and also at Maple Grove Road as well as just
east of where the tracks cross Baseline Road; my maternal grandparents lived on Odell Street, just north of the CP tracks
and I currently reside just south of the CP tracks in the Waverly subdivision – I am familiar with the whistles and find
them comforting, if I notice them at all.
I understand the need to examine the suggestion but I also know that it's important for me to voice my concern about
this issue. I do not agree that the trail whistles are disruptive or anything else. They are part of the community and in
part indicate a thriving economy – something we all benefit from.
I don't need a response, I just wanted to share my concerns.
Best regards,
Suzanne Barnes
If you prove time and test again that you have integrity, you will eventually meet the success you always knew was
meant for you. — Bryant McGill
53
Keyzers, Heather
From: info@clarington.net on behalf of'David Reesor <davidcreesor@gmail.com>
Sent: March -27-18 10:12 AM
To: MayorsExternalMailGroup
Subject: Elimination of the train whistle
Mr. Mayor I would appreciate your support re eliminating the train whistle in Clarington. I live on the
West end of Wellington street which you can imagine we get the full brunt of the engineer's discretion
of how long and frequency of the blasts. Not all trains have the same level of sound and some
engineers have the attitude "I'm awake and so will you be".
Apparently some people taunt the train for dangerous fun, and the engineer has no choice but really
get on the horn. If this requires a petition to motivate and support the motion to eliminate the train
whistle, I would be more than willing to participate in canvassing the area.
Thanks in advance David Reesor
905-623-8456
Origin: https://www.clarington.net/en/town-hall/Mayor-and-Counci1.asp
-------------------------------------
This email was sent to you by David Reesor<davidcreesor@gmail.com> through
https://www.clarington.net/.
54
Town cif.
A("jR404
e
Hon Kathleen Wynne, Premier
Room 281, Main Legislative Building,
Queen's Park
Toronto, ON
M7A 1A1
March 27, 2018
Re: Ajax Casino
TOWN OF AJAX
65 Harwood Avenue South
Ajax ON L1 S 3S9
www. a i ax. ca
This letter is to advise that the following resolution was passed by the General Government
Committee at its meeting held March 19, 2018 and endorsed by Ajax Town Council at its meeting
held March 26, 2018.
Whereas the Liberal Government is using an upcoming provincial election to push
signing an irreversible, multi-million dollar contract to move the C3 Gaming Zone site
from Ajax to Pickering, while the OLG process is shrouded in questions about a lack of
fairness and transparency; and
Whereas success of the proposed Durham Live mega development hinges on securing
the casino, yet Ajax remains primed for expansion on an already proven site; and
Whereas there are major transportation challenges with the Durham Live development,
including interfering with commuter traffic; and requiring an interchange in historic
Pickering Village, all at the cost of the taxpayer; and
Whereas the Ajax landowners are ready and willing to expand and develop to create the
same economic opportunities for Durham Region; and
: KHIEHI A/IIII EHDAti DCDGDCUI] DP LQ12 / _11PQHL0 EWL RI ) E[UHANH13 +P LHLV2 I I LFHLL
and MPP Joe Dickson have refused to provide their justification around site selection in
an attempt to veil the process and expedite a binding decision through a backroom deal;
and
Whereas MPP Joe Dickson co-signed a letter with Minister Tracey MacCharles lending
his support to the Durham Live development in 2015 without due consideration for
economic development opportunities available at an expanded site in Ajax; and
55
Whereas an OLG representative told attendees of a public stakeholder event in June
2017 that the Ajax Casino will relocate to Pickering; and
Whereas in September 2017 Minister Brad Duguid spoke at a Board of Trade event
extolling the virtues of the potential Durham Live development despite an ongoing OMB
appeal; and
Whereas in February 2018 Minister Jeff Leal leaked to media that the Ajax Casino was
slated for closure, an announcement that shocked the Town and Ajax Council; and
Whereas this closure will put at risk the livelihood of the Quarter Horse Industry, which
represents 1,700 jobs and provides $56 million annually to the economy in Durham
Region and beyond; and
Whereas elected officials continue to confirm behind the scenes that there is nothing Ajax
or the landowner can offer to save the Ajax Casino; and
Whereas the Town has put to rest the question of revenue sharing by offering 50% of
casino revenues to key stakeholders including the Quarter Horse Industry immediately
after Ajax is declared the host site; and
Whereas MPP Dickson, Minister Sousa and Premier Wynne have stated that no final
decision has been made, while evidence continues to point to months of collusion
between the Liberal Government, Durham Live and Great Canadian Gaming; and
Therefore, be it resolved that any binding contract decision with respect to casino location
in the C3 Gaming Zone be postponed until after the June 7, 2018 election; and
That the Premier or Minister of Finance submit the decision to relocate the C3 Gaming
Zone casino location to a fulsome, fair, transparent, third -party review; and
That this resolution be distributed to: Premier Kathleen Wynne, Minister of Finance,
Minister of Agriculture, Food and Rural Affairs, and the applicable provincial opposition
critics, MPP Joe Dickson, OLG, Great Canadian Gaming, Durham Live, City of Pickering,
Durham Region, Durham Region Municipalities, Quarter Racing Owners of Ontario, the
leaders of all opposition parties in Ontario, and all candidates running in Durham Region
in the upcoming Provincial election.
If you require further information please contact Rachael Matheson, Senior Communications
Officer/Government Relations at 905-619-2529 ext 3377 or rachael.matheson(a)_alax.ca
Sincerely,
Alexander Harras
Manager of Legislative Services/Deputy Clerk
56
Copy: Hon Charles Sousa, Minister of Finance
Hon Jeff Leal, Minister of Agriculture, Food and Rural Affairs
Applicable provincial opposition critics
Joe Dickson MPP
Jake Pastore, OLG
Gavin Dew, Great Canadian Gaming
Durham Live
City of Pickering
Durham Region
Durham Region Municipalities
Bob Broadstock, Quarter Racing Owners of Ontario Inc.
Doug Ford Progressive Conservative Party of Ontario
Andrea Horwath, Ontario New Democratic Party
Rod Philips, PC Candidate, Ajax, 2018 Provincial Election
Marsha Haynes, Ontario Libertarian Candidate, Ajax, 2018 Provincial Election
Paul Taalman, Trillium Party of Ontario Candidate, Ajax 2018 Provincial Election
57
Clarftwn
Engineering Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: April 16, 2018
Report Number: EGD -010-18 Resolution:
File Number: By-law Number:
Report Subject: Cottages on the West Beach of Port Darlington - Lease Extensions
Recommendations:
That Report EGD -010-18 be received;
2. That the term of the leases between the Municipality and the tenants of the seven
remaining cottages on the West Beach of Port Darlington be extended on an annual
basis;
3. That further extensions to the leases be considered annually as part of the Capital
Budget process, and as long as funds are not approved by Council for the next phase of
development, the Chief Administrative Officer be authorized to renew the leases on an
annual basis; and
4. That all interested parties listed in Report EGD -010-18 and any delegations be advised
of Council's decision.
PP
Municipality of Clarington
Report EGD -010-18 Page 2
Report Overview
The Municipality of Clarington currently leases cottages to seven long-term tenants but those
leases are set to expire on December 31, 2018. The existing tenants have requested
renewal of the leases. This report recommends annual renewals subject to budget
considerations for the future park development.
1. Background
1.1 Ina letter dated January 22, 2018 (Attachment 1), The West Beach Association, on
behalf of the seven cottagers remaining on the West Beach of Port Darlington, requested
that Council and staff explore the renewal of their leases.
1.2 The first lease agreement between the Municipality and cottagers was for a term
commencing May 15, 2010 to December 31, 2015. Council received a report from the
Municipal Solicitor in April, 2014 recommending that the term of the leases be extended
from December 31, 2015 to December 31, 2016; and that further extensions to the leases
be considered annually as part of the Capital Budget process commencing with the 2015
Capital Budget.
1.3 Council passed Resolution #GPA -301-14 which extended the term of the leases to
December 31, 2018, with further extensions to the leases to be considered annually as
part of the Capital Budget process commencing with the 2018 Capital Budget
(Attachment 2)_
2. Discussion
2.1 The term of the existing leases expires on December 31, 2018. The annual letter from
staff to the tenants included a reminder that the lease agreement expires and asked the
tenants to contact staff as to whether they wished to renew their lease_
2.2 Staff met with representatives of the West Beach Association and Councillor Woo on
March 1, 2018. Staff indicated that they would be providing a report to Council on the
renewal of leases. The West Beach Association would like to see a term of longer than
annual renewals and also requested that future tenure succession of the cottages to
family members be considered. Attached as Attachment 3 is a letter from The West
Beach Association setting out the reasons for the request.
59
Municipality of Clarington Page 3
Report EGD -010-18
2.3 Staff indicated that the existing arrangements with the cottagers have worked well. The
beach is being well used by the public and currently there are no funds allocated in the
2018 or Capital forecast for the Phase 2 expansion of the park.
2.4 The current leases do not allow the cottagers to assign or sublet the cottages. The
cottages are owned by the Municipality. The cottagers provided Bills of Sale and were
compensated for the value of their cottage when the land under them was expropriated
from the Port Darlington Harbour Company.
2.5 The land on which the cottages are located was expropriated in 2009 for the purpose of
providing public access to West Beach. Prior to expropriating the lands, conceptual park
development plans were approved by Council. The original Port Darlington Waterfront
Park Concept Plan was approved in November 2004. The first phase of this Plan was
implemented in 2012. As additional properties have been acquired to the west of the
former Port Darlington Harbour Company Lands the options for future development
continue to evolve.
2.6 It is unknown at this time precisely when parkland improvements will be made to the
lands on which the cottages are located. The Background Study for the 2010
Development Charges By-law anticipated construction in 2018 but Staff anticipate that
the next phase of construction will take place in 2019 or beyond.
2.7 Staff are recommending that the leases be extended until December 31, 2019 primarily
because the cottagers are good stewards of the beach, carrying out clean-up and
assisting with deterring vandalism and public mischief. Effectively, the cottagers are on-
site stewards of the beach area.
3. Concurrence
This report has been reviewed by the Municipal Solicitor and the Director of Planning
Services who concur with the recommendations.
4. Conclusion
4.1 It is respectfully recommended that the leases of the cottagers on the West Beach be
renewed for a one year period to December 31, 2019 and that further annual renewals
be dependent on the advancement of the park development as approved at the time of
capital budget review.
4.2 In addition, to simplify the renewal of the leases it is recommended that the responsibility
for signing the lease renewals be assigned to the Chief Administrative Officer.
Municipality of Clarington
Resort EGD -010-18
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
e -
Submitted by: Reviewed by:
Page 4
Anthony Cannella, Andrew C. Allison, B. Comm, LL.B
Director of Engineering Services CAO
Staff Contact: Peter Windolf, Manager of Park Development, 905-623-3379, Ext. 2307 or
pwindolf@clarington.net
Attachments:
Attachment 1 - Letter dated January 22, 2018 from The West Beach Association
Attachment 2 - 2014 Lease Extension Agreements
Attachment 3 — Letter received March 26, 2018 from The West Beach Association
The following is a list of the interested parties to be notified of Council's decision:
Don Adams
Charles and Gail MacDonald
Shirley Fowler
Jean Severs
Sharon Eccles
Edwin and Lynda Bounsall
Gary Cole
61
�X>I-- -1114 V
JAN 31 2018
MUNICIPALITY OF GLARINGTON
.....n ❑I AAIAIIAIn nrnanya.e—
Tke West beach Association
"Life is better 6,9 tke lake, and we love to skare it."
Fst. 19 18, Clarington's 01deat Community Association
1 r dsall Avenue, gowmanville, Ontario L I C ZA7 905-623--2405
January 22, 2018
The Municipality of Clarington
40 Temperance Street
Bowmanville, ON L1C 3A6
Dear Mayor and Councillors:
On behalf of our cottage community on the West Beach of Port Darlington, I am again taking the
liberty of sending you our annual progress report on the developments in the new park on our beach.
The Flood
The early spring and summer of 2017 saw the highest water levels on the West Beach since the
summer of 1947. This resulted in flooding of parts of the upper road and the erosion of up to 40 feet in the
front of the beach of the park, and the destruction of two of the sand dunes as well as considerable damage
to the other dunes. As our cottages are set far back from both the lake and the marsh, there was no damage
to them and, thus, the flood was only a mild irritant to us. We, however, sympathize with our neighbours up
the back road and Cedar Crest Beach who did experience considerable damage and extensive monetary loss.
We as a community would like to thank the Council, Municipal Staff, the Fire Department, the Durham
Regional Police, the Parks Department, the Public Works Department and the volunteers who worked so
hard and did so much to alleviate the situation. Their efforts should never be questioned or forgotten. They
were great!
With the drop in the water levels (at first it was 3 ft. above last year's level, but by the end of August it
was back to normal) the sandy beach is back but, of course, some of the dunes are gone, and will take years to
return, if they ever do. The high water also brought in literally tons of drift wood, brush, and assorted other
crap that left what remained of the beach in a horrible condition. Three of our members, Chuck and Gail
MacDonald, and Ted Bounsall, spent about a week raking up all this debris into piles at the western end of
the park. We would like to thank Bob Genosko and Brent Pascoe and the rest of the Parks Department who
spend a day removing the debris from the beach. As I stated before, forty ft. of sandy beach has returned and
without the dunes it is much wider and more level than it was before. It is not and probably never will be
quite what it was before the flood, but beaches, being like living things, are always changing, and that, in fact,
is what gives them their unique beauty. For, faced with the power of wind, water and the ever shifting sands,
what could ever stay the same or, for that matter, whatever should.
The Use of the Park
62
Due to the flood and the resulting conditions of the road and the front beach, the use of the park was
down considerably from the last five years, but many people still came and enjoyed it, and by mid-August we
were back to normal. The warm weather and water that carried right on into September resulted in large
crowds on the beach every day, especially Saturdays and Sundays. The people who come to the beach are
mostly family groups or individuals who just enjoy the beach for its sand and water. They are all very good
and do no damage and, in fact, many help to clean up the beach and keep it in fine shape. They are also very
supportive of out community and the work that we do.
Improvements
Since (due to the flood) the Parks Department was very busy elsewhere, they were not able to do as
much in the park this year. As a community, our members tried to help to fill this void and do as much park
maintenance as we could. Again this year, our members have made many improvements to our individual
cottages with much painting done, flowers planted, grass cut, old chimneys removed and steel roofs installed.
Of course, all these improvements make the whole area much more appealing to ourselves and all the many
people visiting the park.
Social Events
Again, the "Red Letter Day" at the beach was the annual Horseshoe Match on the Civic Holiday
weekend. This year over twenty individuals played with a total attendance of 75, including many of our
neighbours from up the back road, the Cove Road and Cedar Crest Beach. This is a great day that brings the
entire Port Darlington community together and was, incidentally, the 98t11 year of the tournament. Our
community again had its usual barbecues and communal suppers that were enjoyed by all.
The West Beach in Film
As you may recall, the park has been used several times in recent years as a movie set, and this has also
added to its appeal among the general population of Clarington. The movie people have said many times that
an area like ours, with vintage cottages (many over 100 -years -old), is very hard to find in southern Ontario, or
anywhere else, for that matter. This again, is one of the things that makes our area and the park so unique; it
is, in fact, a virtual time capsule, a piece of history that is still in existence when most of its like have long
since passed into history.
The Future
As the members of Municipal Council well know 2018 is the year our current leases run out; the
members of out community, that consists of seven cottages and 12 residents, all senior citizens and lifetime
residents, are looking forward to meeting with Council and its Staff to explore the renewal of our leases. We,
of course, hope for a favourable outcome from these discussions as we truly wish to remain on our beach and
to continue to assist in the planning and development of the park. We are more than willing to work with the
Municipality of Clatington and its Staff, and to help in any way we can in the fulfillment of our mutual
interests, the general good, and the improvement of the area that we have lived in for so long.
In closing, I would like to again stress how well this has worked out since the park was created ten
years ago and how happy our community is with the results. I would like to again thank the Members of
Council, the Municipal Services, and Staff who have worked with us to make this dream park that we all love
so much, the reality it has become.
I remain yours respectfully,
f
Gary F. Cole
63
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cla 0
rington
Leading the Way
June 10, 2014
Ms. Sharon Eccles
1000 Lionel Ave., Lot 1
P.O. Box 470
Bala, Ontario
POC IAO
Dear Ms. Eccles:
RE: West Beach Cottagers Association
Request for Lease Extension
Please find enclosed a copy of the executed "Lease Extension Agreement" for your records.
If you have any questions, please call me,
Sincerely,
Andrew Allison
Municipal Solicitor
ACAIjb
C.G. Faye Langmaid
Anne Greentree
CORPORONN OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE ST BOWMANVILLE, ONTARIO LIC 3A6 T 905-623-3379
LEASE EXTENSION AGREEMENT
This Lease Extension Agreement is made as of the 1 Vh day of May, 2014
BETWEEN:
THE CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
(the "Municipality")
-and-
SHARON ECCLES
(the "Tenant")
WHEREAS by a lease dated as of the 12th day of May, 2010 (the "Original Lease"), the
Tenant leased the cottage known as 6 West Beach Road, Bowmanville, Number 2 on Plan of
Subdivision 345 (the "Cottage") for a term commencing on May 15, 2010 and ending on
December 31, 2015;
AND WHEREAS the Municipality and the Tenant wish to extend the term of the Original
Lease.
NOW THEREFORE the Municipality and the Tenant agree as follows:
LEASE
1. The Municipality leases to the Tenant the Cottage on the same terms and conditions as
set out in the Original Lease save and except as hereinafter set out.
TERM
2. The term of the lease shall end on the 31 st day of December, 2018.
ORIGINAL LEASE
3. All other covenants, provisos and stipulations contained in the Original Lease shall
remain in full force and effect and the Municipality and Tenant hereby mutually agree
that they will perform and observe the several covenants, provisos and stipulations in
the Original Lease as fully as if such covenants, provisos and stipulations have been
repeated herein in full with such modifications only as are necessary to make them
applicable to this lease extension agreement.
- z -
BINDING AGREEMENT
4. This renewal lease shall be binding upon and enure to the benefit of the Municipality,
the Tenant and their respective heirs, executors, administrators, successors and
assigns.
IN WITNESS WHEREOF the parties hereto have executed this Lease Extension Agreement.
THE CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
M
r
ne Greentfbe, g Municipalk Clerk
Sharon Eccles
70
clarington
Leading the Way
June 10, 2014
Edwin (Ted) and Lynda Bounsall
1082 Campbell Avenue
Windsor, Ontario
N9B 2J3
Dear Mr. and Mrs. Bounsall:
RE: West Beach Cottagers Association
Request for Lease Extension
Please find enclosed a copy of the executed "Lease Extension Agreement" for your records.
If you have any questions, please call me.
Sincerely,
Andrew C. Allison
Municipal Solicitor
ACA/jb
C.C. Faye Langinaid
Anne Greentree
CORPOT fKIN OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE ST}7E , BOWMANVILLE, ONTARIO LIC 3A6 T 905-623-3379
LEASE EXTENSION AGREEMENT
This Lease Extension Agreement is made as of the 15th day of May, 2014
BETWEEN:
THE CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
(the "Municipality")
-and-
EDWIN (Ted) BOUNSALL AND LYNDA BOUNSALL
(the "Tenant")
WHEREAS by a lease dated as of the 12th day of May, 2010 (the "Original Lease"), the
Tenant leased the cottage known as 20 West Beach Road, Bowmanville, Number 2 on Pian of
Subdivision 345 (the "Cottage") for a term commencing on May 15, 2010 and ending on
December 31, 2015;
AND WHEREAS the Municipality and the Tenant wish to extend the term of the Original
Lease.
NOW THEREFORE the Municipality and the Tenant agree as follows:
LEASE
1. The Municipality leases to the Tenant the Cottage on the same terms and conditions as
set out in the Original Lease save and except as hereinafter set out.
TERM
2. The term of the lease shall end on the 31st day of December, 2018.
ORIGINAL LEASE
3. All other covenants, provisos and stipulations contained in the Original Lease shall
remain in full force and effect and the Municipality and Tenant hereby mutually agree
that they will perform and observe the several covenants, provisos and stipulations in
the Original Lease as fully as if such covenants, provisos and stipulations have been
repeated herein in full with such modifications only as are necessary to make them
applicable to this lease extension agreement.
72
-2 -
BINDING AGREEMENT
4. This renewal lease shall be binding upon and enure to the benefit of the Municipality,
the Tenant and their respective heirs, executors, administrators, successors and
assigns.
IN WITNESS WHEREOF the parties hereto have executed this Lease Extension Agreement.
THE CORPORATION OF THE
MUNICIPAL�TY OF CLARINGTON
Im
i IN
ne Grbentree, #e4ng=Municipal4 Clerk
Edwin (Ted) Bounsall
Lynda Bounsall
73
cla 0 gt.on
Fin
Leading the Way
June 10, 2014
Mr. Don Adams
15 Wheelhouse Drive
Newcastle, Ontario
LIB 1139
Dear Mr, Adams:
RE: West Beach Cottagers Association
Request for Lease Extension
Please find enclosed a copy of the executed "Lease Extension Agreement" for your records.
If you have any questions, please call me.
Sincerely,
ndre v C. Alliso
Municipal Solicitor
ACAIjb
C.C. Faye Langmaid
Anne Greentree
CORPORB I N OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE ST##��//EE BOWMANVILLE, ONTARIO L1C 3A8 T 905-823-3379
LEASE EXTENSION AGREEMENT
This Lease Extension Agreement is made as of the 151h day of May, 2014
BETWEEN:
THE CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
(the "Municipality") '
- and -
DON ADAMS
(the "Tenant")
-WHEREAS by a lease dated as of the 12th day of May, 2010 (the "Original Lease"), the
Tenant leased the cottage known as 16 West Beach Road, Bowmanville, Number 6 on Plan of
Subdivision 345 (the "Cottage") for a term commencing on May 15, 2010 and ending on
December 31, 2015;
AND WHEREAS the Municipality and the Tenant wish to extend the term of the Original
Lease.
NOW THEREFORE the Municipality and the Tenant agree as follows:
LEASE
1, The Municipality leases to the Tenant the Cottage on the same terms and conditions as
set out in the Original Lease save and except as hereinafter set out.
FMIfl
2. The term of the lease shall end on the 31st day of December, 2018.
ORIGINAL LEASE
3. All other covenants, provisos and stipulations contained in the Original Lease shall
remain in full force and effect and the Municipality and Tenant hereby mutually agree
that they will perform and observe the several covenants, provisos and stipulations in
the Original Lease as fully as if such covenants, provisos and stipulations have been
repeated herein in full with such modifications only as are necessary to make them
applicable to this lease extension agreement,
75
-2 -
BINDING AGREEMENT
4. This renewal lease shall be binding upon and enure to the benefit of the Municipality,
the Tenant and their respective heirs, executors, administrators, successors and
assigns.
IN WITNESS WHEREOF the parties hereto have executed this Lease Extension Agreement,
THE CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
Adrian
Municipality Clerk
r
Don Adams
76
C1 0
arington
Leading the Way
June 10, 2014
Ms. Shirley Fowler
16 Marmora Place
Brampton, Ontario
L6S 3E9
Dear Ms. Fowler:
RE: West Beach Cottagers Association
Request for Lease Extension
Please find enclosed a copy of the executed "Lease Extension Agreement" for your records.
If you have any questions, please call me.
Sincerely,
Andrew C. Bison
Municipal Solicitor
ACA/ib
C.C. Faye Langmaid
Anne Greentree
CORPOR N OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE ST E T, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
LEASE EXTENSION AGREEMENT
This Lease Extension Agreement is made as of the 15th day of May, 2014
BETWEEN:
THE CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
(the "Municipality")
-and-
SHIRLEY FOWLER
(the "Tenant")
WHEREAS by a lease dated as of the 12th day of May, 2010 (the "Original Lease"), the
Tenant leased the cottage known as 32 West Beach Road, Bowmanville, Number 10 on Plan
of Subdivision 345 (the "Cottage") for a term commencing on May 15, 2010 and ending on
December 31, 2015;
AND WHEREAS the Municipality and the Tenant wish to extend the term of the Original
Lease.
NOW THEREFORE the Municipality and the Tenant agree as follows:
LEASE
1. The Municipality leases to the Tenant the Cottage on the same terms and conditions as
set out in the Original -Lease save and except as hereinafter set out.
TERM
2. The term of the lease shall end on the 31 st day of. December, 2018,
ORIGINAL LEASE
3. All other covenants, provisos and stipulations contained in the Original Lease shall
remain in full force and effect and the Municipality and Tenant hereby mutually agree
that they will perform and observe the several covenants, provisos and stipulations in
the Original Lease as fully as if such covenants, provisos and stipulations have been
repeated herein in full with such modifications only as are necessary to make them
applicable to this lease extension agreement.
-2 -
BINDING AGREEMENT
4. This renewal lease shall be binding upon and enure to the benefit of the Municipality,
the Tenant and their respective heirs, executors, administrators, successors and
assigns.
IN WITNESS WHEREOF the parties hereto have executed this Lease Extension Agreement.
THE CORPORATION OF THE
MUNICIP8L.ITY%OF CL..ARINGTON
r
reerltree, Ae Municipality Clerk
Shirley Fowler
79
C1 0
aFlngton
Leading the Way
June 10, 2014
Mr. and Mrs. MacDonald
2942 Highway #2
Bowmanville, Ontario
LIC 3K5
Dear Mr. and Mrs. MacDonald:
RE: West Beach Cottagers Association
Request for Lease Extension
Please find enclosed a copy of the executed "Lease Extension Agreement" for your records.
If you have any questions, please call me.
Sincerely,
And • w C. Allison
Municipal Solicitor
ACMb
C.C. Faye Langmaid
Anne Greentree
CORPOR#TON OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE ST BOWMANVILLE, ONTARIO LIC 3A6 T 905 623-3379
LEASE EXTENSION AGREEMENT
This Lease Extension Agreement is made as of the 15th day of May, 2014
BETWEEN:
THE CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
(the "Municipality")
- and -
GAIL AND CHUCK MACDONALD
(the "Tenant")
WHEREAS by a lease dated as of the 12th day of May, 2010 (the "Original Lease"), the
Tenant leased the cottage known as 17 West Beach Road, Bowmanville, Number 5 on Plan of
Subdivision 345 (the "Cottage") for a term commencing on May 15, 2010 and ending on
December 31, 2015;
AND WHEREAS the Municipality and the Tenant wish to extend the term of the Original
Lease.
NOW THEREFORE the Municipality and the Tenant agree as follows:
LEASE
1. The Municipality leases to the Tenant the Cottage on the same terms and conditions as
set out in the Original Lease save and except as hereinafter set out.
TERM
2. The term of the lease shall end on the 31 st day of December, 2018.
ORIGINAL LEASE
3. All other covenants, provisos and stipulations contained in the Original Lease shall
remain in full force and effect and the Municipality and Tenant hereby mutually agree
that they will perform and observe the several covenants, provisos and stipulations in
the Original Lease as fully as if such covenants, provisos and stipulations have been
repeated herein in full with such modifications only as are necessary to make. them
applicable to this lease extension agreement.
W
-- 2 -
BINDING AGREEMENT
4. This renewal lease shall be binding upon and enure to the benefit of the Municipality,
the Tenant and their respective heirs, executors, administrators, successors and
assigns.
IN WITNESS WHEREOF the parties hereto have executed this Lease Extension Agreement.
THE CORPORATION OF THE
MUNICIP6,61TY OF CLARINGTON
Municipality Clerk
Gail Ma Donald
huc McDonald
C,la. on
Leadingthe Way
June 10, 2014
Mr. Gary Cole
11 Edsall Avenue
Bowmanville, Ontaro
L 1 C 2A7
Dear Mr. Cole:
RE: West Beach Cottagers Association
Request for Lease Extension
Please find enclosed a copy of the executed "Lease Extension Agreement" for your records.
If you have any questions, please call me.
Sincerely,
Andrew . Allison
Municipal Solicitor
ACAIj b
C.C. Faye Langmaid
Anne Greentree
CORPORAT#ON OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE ST , BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
LEASE EXTENSION AGREEMENT
This Lease Extension Agreement is made as of the 15th day of May, 2014
BETWEEN:
THE CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
(the "Municipality")
-and-
GARY COLE
(the "Tenant")
WHEREAS by a lease dated as of the 12th day of May, 2010 (the "Original Lease"), the
Tenant leased the cottage known as 8 West Beach Road, Bowmanville, Number 36 on Plan of
Subdivision 345 (the "Cottage") for a term commencing on May 15, 2010 and ending on
December 31, 2015;
AND WHEREAS the Municipality and the Tenant wish to extend the term of the Original
Lease.
NOW THEREFORE the Municipality and the Tenant agree as follows:
LEASE
1. The Municipality leases to the Tenant the Cottage on the same terms and conditions as
set out in the Original Lease save and except as hereinafter set out.
TERM
2. The term of the lease shall end on the 31st day of December, 2018.
ORIGINAL LEASE
3.. All other covenants, provisos and stipulations contained in the Original Lease shall
remain in full force and effect and the Municipality and Tenant hereby mutually agree
that they will perform and observe the several covenants, provisos and stipulations in
the Original Lease as fully as if such covenants, provisos and stipulations have been
repeated herein in full with such modifications only as are necessary to make them
applicable to this lease extension agreement.
_2_
BINDING AGREEMENT
4. This renewal lease shall be binding upon and enure to the benefit of the Municipality,
the Tenant and their respective heirs, executors, administrators, successors and
assigns.
IN WITNESS WHEREOF the parties hereto have executed this Lease Extension Agreement.
THE CORPORATION OF THE
MUNICIPAITY,OF CLARINGTON
riakF �j4, M
ntree, ArAR Municipality Clerk
Gary Cole
W
claringlan
Leading the Way
June 10, 2014
Ms. Jean Severs
15 Brock Street
Ajax, Ontario
LIS 1S9
Dear Ms. Severs:
RE: West Beach Cottagers Association
Request for Lease Extension
Please find enclosed a copy of the executed "Lease Extension Agreement" for your records.
If you have any questions, please call me.
Sincerely,
Andrew C. Allison
Municipal Solicitor
ACA/ib
C.C. Faye Langmaid
Anne Greentree
CORPORTN OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STP,SOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
LEASE EXTENSION AGREEMENT
This Lease Extension Agreement is made as of the 151h day of May, 2014
BETWEEN:
THE CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
(the "Municipality")
-and -
JEAN SEVERS
(the "Tenant")
WHEREAS by a lease dated as of the 12th day of May, 2010 (the "Original Lease"), the
Tenant leased the cottage known as 28 West Beach Road, Bowmanville, Number 15 on Plan
of Subdivision 345 (the "Cottage") for a term commencing on May 15, 2010 and ending on
December 31, 2015;
AND WHEREAS the Municipality and the Tenant wish to extend the term of the Original
Lease.
NOW THEREFORE the Municipality and the Tenant agree as follows:
LEASE
1. The Municipality leases to the Tenant the Cottage on the same terms and conditions as
set out in the Original Lease save and except as hereinafter set out.
TERM
2. The term of the lease shall end on the 31 st day of December, 2018.
ORIGINAL LEASE
3. All other covenants, provisos and stipulations contained in the Original Lease shall
remain in full force and effect and the Municipality and Tenant hereby mutually agree
that they will perform and observe the several covenants, provisos and stipulations in
the Original Lease as fully as if such covenants, provisos and stipulations have been
repeated herein in full with such modifications only as are necessary to make them
applicable to this lease extension agreement.
-2 -
BINDING AGREEMENT
4. Thisrenewal lease shall be binding upon and enure to the benefit of the Municipality,
the Tenant and their respective heirs, executors, administrators, successors and
assigns.
IN WITNESS WHEREOF the parties hereto have executed this Lease Extension Agreement.
THE CORPORATION OF THE
MUNICIPA-4MY OF CLARINGTON
r, payor
Aeting Municipality Clerk
e
Jean Severs
s
MAR 2 6 2018
MUNICIPALITY OF CLARINGTON
ADMiNI-33TRAFOR'B OFFICE
U
Tke_ `/`%est 5eack Associatiol-1
I de. is kctter Icy the lAc, anti we love to share it."
F st. i L) 18, Clarington's 01,1cst�c�mmunitcj �-,5ociatic�n
I i � _cisa�i /wcnuc. 5owmanvil1c. C_)ntano 1. 1 C 2Ai-7 :707-0;�3-L40
The Municipality of Clarington
40 Temperance Street
Bowmanville. ON
LIC 3A6
March 19, 2018
Dear Mayor and Councillors:
Ori behalf of the cottage community of the West Beach of Port Darlington, I am taking
the liberty of writing to you in regard to our new lease agreement. When the Municipality
assumed ownership of the land for the new- park some ten years ago, our community members
were given five year leases that were renewed for another five years in 2014 and so will run out
on December 31, 2018. ]'his year, we have been advised that our leases will now be renewed on
a year-to-year basis.
In accordance with our leases we are required to keep our cottages in good repair and in a
safe and aesthetically pleasing condition which we have faithfully done at the cost of thousands
of dollars each over the years that the leases have been in effect. Changing to a year-to-year lease
will result in an increase in feelings of uncertainty, insecurity and apprehension among the
members of our community. most of whom are at an advanced age.
We have been unofficially advised that the Municipality has no long-term plans for any
major changes to the park for the next five years, or for the foreseeable future. It is also the
expressed opinion of the people using the park, our neighbours up the road, and all those
interested in the welfare of the park, that the continued existence of our community does no harm
and. in tact. does considerable good to the whole concept of the park.
Therefore, we would request that the Council reinstate the former practice of a five year
extension, so that we can feel secure, continue to keep our cottages in the good shape that we
wish to do and continue to assist in the maintenance of the park, for the betterment of the
Municipality. the people who use the park and, of course, ourselves. If the Municipality, or the
individual members of Council wish, or require, any more information, or input, please call me
at 905-623-2405 at your convenience.
I trust you will give our request your thoughtful and open consideration.
I remain yours,
Gary Coli
Clarington
Finance Department
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: April 16, 2018
Report Number: FND-004-18 Resolution:
File Number: By-law Number:
Report Subject: Financial Update as at December 31, 2017
Recommendation:
That Report FND-004-18 be received for information.
ac
Municipality of Clarington Page 2
Report FND-004-18
Report Overview
The purpose of this report is to update Council on the overall budget variances as of
December 31, 2017 as well as other financial indicators such as taxes receivable,
investments, debt and development charges collected. These are not audited figures and
are subject to change as the year-end process is completed. This report cannot be used to
forecast the year-end financial position.
1. Background
1.1 The financial update has been designed to focus on overall budget variance.
2. Fourth Quarter of 2017 Results
2.1 Attachment 1, Summary of Operating Expenditures and Revenues, compares the
Municipality's budget to actuals as of December 31, 2017. This statement reflects the
Municipality's operating budget only and excludes year to date financial activities for
library, museum, BIAS and consolidated hall/arena boards. Year to date expenditures
as of December 31, 2017 totalled $79,602,429 which represents 102.6% of the 2017
budget. Year to date revenues totalled $82,094,794 which is 105.8% of the 2017
budget.
2.2 Attachment 1 is intended to provide an indication of the status of the Municipality's
operating accounts comparted to the approved budget as at December 31, 2017. It is
important to note that the figures presented in this report do not represent final year-end
figures. Year-end accruals and adjustments necessary to ensure revenue and
expenses are charged to the appropriate fiscal year will continue to be processed to
finalize the 2017 year to prepare the Municipal Financial Statements in accordance with
the Canadian generally accepted accounting principles (GAAP). The external audit of
the 2017 year will be completed at the end of June 2018. The figures for both years,
2017 and 2016, do not include all consolidated municipal service board activities nor
non-cash activities such as capital asset amortization and unfunded post -employment.
This statement cannot be used in isolation and does not show the final position of the
Municipality in either year.
2.3 Non -departmental accounts are higher than budgeted at 101.9%. Supplementary taxes
are higher than budgeted by approximately $800,000. Another factor is the higher than
budgeted General Fund interest by $249,675 which can be attributed to the increase in
91
Municipality of Clarington Page 3
Report FND-004-18
the Bank of Canada rate starting in July 2017 and the use of the One Fund High Interest
Savings Account (HISA) opened in September 2016.
2.4 Overall the Administration are on budget at 94.8% of the 2017 budget. Higher revenue
and operating expenditures are due to Port Granby transactions.
2.5 Legal administration net expenditures are at 67.3% of the 2017 budget. This favourable
result is due to higher revenues relating to planning agreements.
2.6 Corporate Services net expenditures are at 101.1% of the 2017 budget. Higher
revenues are due to the WSIB 2017 NEER rebate and the rebate from the Bank of
Montreal Purchasing Card rebate program.
2.7 Overall, the Clerk's department net expenditures are in line with the budget at 95.4% of
the total budget. Higher parking revenues are offset by the corresponding transfer to
the Parking reserve fund. As well cemetery revenues were higher than budgeted.
2.8 Emergency Services net expenditures are at 99.5% of the 2017 budget. Revenues are
higher than budget as not all OPG Memorandum of Understanding funds are included in
the budget. Emergency call revenues are not budgeted and there is a corresponding
transfer of the call revenues to a reserve fund. Higher expenditures in fire prevention
and part-time staffing are offset by lower costs in training and technical support.
2.9 Engineering net expenditures are 85.4% of the 2017 budget. Higher revenues in
building inspections and building permits reduce the bottom line. At the end of 2017,
building permit revenues were at $2,602,919 or 174.1 % of the 2017 budget. A portion
of the building permit revenues are transferred to the Building Division Reserve Fund to
offset expenses during the years of low revenues. This was reported on at the last
General Government Committee meeting.
2.10 Operations net expenditures are at 105.2% of the 2017 budget. Revenues are higher
than budgeted at 136.7%. Higher revenues include cost recoveries of street fighting
and winter maintenance of unassumed subdivisions. The debenture for the Municipal
Administrative Centre renovations was not issued until later in 2017 so the timing of the
payments varies from the budget calculation. Operating expenditures are higher than
budgeted at 107.9% of the budgeted amount. Higher expenditures include the areas of
street lighting and Ontario Call 1 by approximately $100,000, road maintenance by
approximately $356,000, winter maintenance by approximately $600,000 and hard top
maintenance by $109,004 and cemetery costs by approximately $30,000 as well as
staffing costs. Some of the increased costs can be attributed to weather factors such
as the response to flooding and winter storms. Increased cemetery revenues in Clerks
92
Municipality of Clarington Page 4
Report FND-004-18
and Operations are offset by higher cemetery costs. Winter maintenance costs were
the subject of a separate report at the last General Government Committee meeting.
2.11 Community Services net expenditures are at 102.1 % of the 2017 budget. The
debenture for the RRC renovations was not issued until later in 2017 so the timing of
the payments varies from the budget calculation. Expenditures are higher than
budgeted at 102.7% due to a number of factors including increased facility, hydro, water
and staffing costs. Some of the utility costs have been reduced due to retrofit projects
at the recreation facilities.
2.12 Planning Services net expenditures are at 72% of the 2017 budget. Revenues are
higher than the 2017 budget at 177.9%. In particular, fees for rezoning, site plans and
subdivision fees are well above budget. The increase in activity shows the volume and
complexity of the applications received in 2017. Lower expenditures are due to the due
to timing variances from one year to the next such as CIP programs as well as the
timing of the hiring of new staff and consultants.
2.13 Expenditures for Boards and Agencies are at 103.5% of the 2017 budget. The increase
in expenditures is due to capital budget transfers to the library approved in prior years.
This is offset by a non -departmental revenue transfer from previous commitments in the
reserve fund for the Library capital.
2.14 Attachment 2, Continuity of Taxes Receivable as of December 31, 2017 provides the
status of the taxes billed and collected by the Municipality. A total of $3,531,913 in
supplementary tax bills were issued to property owners in the Municipality during the
fourth quarter. At the end of 2017, a total of $3,181,645 remains unpaid compared to
December 2016 taxes receivable of $2,499,393. The net balance is $682,252 higher or
27.3% higher than the previous year at this time. This is quite reasonable considering
the total taxes billed for all levels (local, education and region) increased by
approximately $7 million over 2016. Note that monthly PAPs processed in December
2017 are applicable to the 2018 taxes and therefore appear as pre -paid taxes on
Attachment 2. Ongoing collection efforts continue to manage the taxes outstanding
quite successfully.
2.15 Attachment 3, Investments Outstanding as of December 31, 2017 provides the status of
the Municipality's general, capital and reserve fund investment holdings at the end of
2017. The Municipality as of December 31, 2017 holds $10,157,699.37 in general fund
investments, $0 in capital fund investments, $34,227,354.34 in reserve fund
investments (which includes the Strategic Capital reserve funds), and $25,640,760.04 in
Development Charge reserve fund investments. In November 2017 there was a
reallocation of investments between regular reserve funds and Development Charge
93
Municipality of Clarington Page 5
Report FND-004-18
reserve funds to balance the investments appropriately within the fund accounts.
Investments held in the Municipality's portfolio are assessed on a ongoing basis to
ensure they meet the requirements of Section 418 of the Ontario Municipal Act, Ontario
Regulation 438197 and the Municipality's investment policy. Clarington investments are
very conservative in nature and only high quality investments are chosen as per the
investment policy. An updated report and investment policy are forthcoming to Councl
to address the changes to the Municipal Act recently enacted.
2.15 Attachment 4, Debenture Repayment Schedule provides the status of the Municipality's
long term debt obligations as of January 1, 2018. The Municipality has $17,065,754.57
in outstanding debt as of January 1, 2018. The debentures for the LED street light
conversion project will be dependent on the outcome of RFP 2018-1. This debenture
and those for the parking lots have not yet been issued by the Region so the associated
repayment plans are estimates. These new debentures will not be issued until later in
2018 therefore there will be no payments due in 2018. In 2018, the debt repayment
obligations as per the current debt are $3,403,276.74. The annual principal and interest
payments required to service these liabilities continue to be well within the annual debt
repayment limits prescribed by the Ministry of Municipal Affairs and Housing.
2.17 Attachment 5, Municipal Development Charges as of December 31, 2017 provides the
Municipal Development charges collected separated into residential and non-residential.
In 2017 Residential Municipal Development Charges collected were $11,415,347. In
the recent 2015 Development Charges Background Study, it is forecasted that the
Municipality would be collecting approximately 768 residential units in total for 2017.
For 2017 budget considerations, the figure of 650 units was used. In 2017, there were
901 residential units, including a significant shift to apartments. Compared to the
previous year there was a 5.0% increase in development charges collected and a 4.7%
decrease in the number of units. The smaller type units have lower development
charges.
2.18 In 2017, Non -Residential Municipal Development Charges collected were
$1,042,220.30. Compared to the same period the previous year there was 282.3%
increase in development charges collected. Non-residential development charges are
based on the area in square meters rather than per unit cost so it can be expected to
have significant variances from one year to another.
2.19 In the 2015 Development Charges By-law 2015-035, there are a number of incentives
to encourage development in Clarington. As of December 31, 2017 a total of
$902,453.37 in incentives have been given to thirteen (13) properties since July 2015.
These are listed on Attachment 5. To date there has been two (2) development
incentives given for residential properties totalling $571,662.26. The remaining
MIA
Municipality of Clarington Page 6
Report FND-004-18
$330,791.11 has been given for non-residential incentives. The property at 109 King
Avenue East in Newcastle as a mixed used building has been given incentives for both
residential and non-residential development.
3. Concurrence
Not Applicable
4. Conclusion
It is respectfully recommended that the fourth quarter of 2017 financial update report be
received for information.
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by.
Nancy Taylor, BBA, CPA, CA,
Director of Finance/Treasurer
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Catherine Carr, Manager of Internal Audit, 905-623-3379 ext 2606 or
ccarr@clarington.net
There are no interested parties to be notified of Council's decision.
Attachments:
Attachment 1
— Summary of Operation Revenues and Expenditures
Attachment 2
— Continuity of Taxes Receivable
Attachment 3
— Investments Outstanding
Attachment 4
— Debenture Repayment Schedule
Attachment 5
— Municipal Development Charges
95
The Municipality of Clarington
Summary of Operating Expenditures for 2017 not final fi ures
Attachment 1 for FND-004-18
05 Non -departmental Accounts
Municipal Taxation
2017 Budget
59,340,165
2017 Actual
60,370,549
2017
Unexpended ($)
1,030,384 1
2017%
Expended
101.7%
2016 Budget
2016 Actual
2016
Unexpended ($)
(55,690,829)
(1,646,289)
5,839,274
(57,572,925)
(1,944,998)
8,689,269
1,882,096
298,709
2,849,995
Other Revenue 1,659,469 2,070,153 410,684 1 124.7%
Contributions (6,120,518) (5,968,951 (151,567) 97.5%
Revenue/Taxation/Contributions
59 BIA Taxation
BIA Taxation
BIA Payments
67,120,152
203,300
203,300
68,409,653
203,300
203,300
1,289,501
0
0
101.9%
100.0%
100.0%
63,176,392
68,207,192
5,030,800
(199,200) (199,200)
199,200 199,200
0
0
Net Expenditures
0
0
0
0
0
0
10 Mayor and Council
Net Expenditures
879,297
865,555
13,742
98.4%
908,605
842,053
66,552
13 Administrator's Office
(166,200)
225,000
746,676
1,122,479
(315,464)
225,000
1,180,955
1,110,989
149,264
0
(434,279)
11,490
Revenue/Recoveries 165,500 252,093 86,593 152.3%
Board of Trade 330,000 330,000 0 100.0%
Operating Expenditures (including Port Granby) 633,010 685,933 52,923 108.4%
Communications & Tourism 1,141,602 1,074,313 67,289 94.1%
Expenditures
2,104,612
2,090,246
14,366
99.3%
2,094,155
2,516,944
422,789
Net Expenditures
1,939,112
1,838,153
100,959
94.8%
1,927,955
2,201,480
273,525
14 Legal Administration
Revenue/Recoveries
Expenditures
(69,000
417,242
1 9,504)1
363,828
60,504 1
53,414
187.7%
87.2%
(69,000)
417,659
(126,713)
440,848
57,713
(23,189)
Net Expenditures
348,242
234,324
113,918
67.3%
348,659
314,135
34,524
16 Corporate Services
Revenue/Recoveries
Expenditures
Net Expenditures
3,000
4,264,170
4,261,170
137,263
4,445,692
4,308,429
134,263
181,522
47,259
4,575.4%
104.3%
101.1%
(108,500)
3,807,847
(193,400)
4,048,514
84,900
240,667
3,699,347 3,855,114
(155,767)
* These are not audited figures and are subject to change as the year-end procE96 completed. This report cannot be used to forecast the year-end financial position.
The Municipality of Clarington
Summary of Operating Expenditures for 2017 not final fi ures
Attachment 1 for FND-004-18
19 Clerk's
Revenue/Recoveries
Expenditures
2017 Budget
2017 Actual
2017
Unexpended ($)
2017%
Expended
2016 Budget
2016 Actual
2016
Unexpended ($)
685,900 835,088 149,188 121.8%
(708,900) (1,027,201)
3,074,911 3,338,766
318,301
(263,855)
3,183,373 3,218,612 (35,239) 101.1%
Net Expenditures
2,497,473
2,383,524
113,949
95.4%
2,366,011
2,311,565
54,446
(1,564,000)
2,407,015
2,287,726
(2,062,102)
2,389,099
4,718,664
498,102
2,430,938
21 Finance & Unclassified Administration
Revenue/Recoveries
1,552,000 1,588,554 36,554 102.4%
Operating
2,513,141 2,413,456 99,685
Unclassified Administration
3,146,536 3,254,745 (108,209) 103.4%
Expenditures
5,659,677
5,668,201
8,524
100.2%
4,694,741
7,107,763
2,413,022
Net Expenditures
4,107,677
4,079,647
28,030
99.3%
3,130,741
5,045,661
1,914,920
(85,0901_(272,017)1
12,112,470
12,238,399
187,017
125,929
320.0%
101.0%
(80,000)
11,815,340
(280,337)
12,197,374
200,337
382,034
28 Emergency Services - Fire
Revenue/Recoveries
Expenditures
Net Expenditures
12,027,470
11,966,382
61,088
99.5%
11,735,340
11,917,037
(181,697)
(1,381,500)
528,771
6,536,575
(3,465,976)
528,771
7,985,241
2,084,476
0
1,448,666
32 Engineering Services
Revenue/Recoveries
1,550,700 3,363,466 1,812,766 216.9%
Debenture Payments
Operating Expenditures
Expenditures
Net Expenditures
534,407
6,919,358
534,407
7,868,050
0
948,692
100.0%
113.7%
7,453,765 8,402,457 (948,692) 112.7%
7,065,346
8,514,012
(1,448,666)
5,903,065 5,038,991 864,074 85.4%
5,683,846 5,048,036
635,810
(677,300)
15,840,827
1,090,643
(1,057,223)
18,032,829
929,464
379,923
(2,192,002)
161,179
36 Operations
Revenue/Recoveries
684,800 936,326 251,526 136.7%
Operating Expenditures
16,486,059 17,781,436 1,295,377 107.9%
1,205,586 1,045,888 159,698 86.8%
Fleet & Debenture Payments
Expenditures
Net Expenditures
17,691,645
18,827,324
1,135,679
106.4%
16,931,470
18,962,293
2,030,823
17,006,845 17,890,998 884,153 105.2%
16,254,170 17,905,070
1,650,900
* These are not audited figures and are subject to change as the year-end procE97 completed. This report cannot be used to forecast the year-end financial position.
The Municipality of Clarington
Summary of Operating Expenditures for 2017 not final fi ures
Attachment 1 for FND-004-18
42 Community Services
Revenue/Recoveries
2017 Budget
2017 Actual
2017
Unexpended ($)
2017%
Expended
2016 Budget
2016 Actual
2016
Unexpended ($)
4,875,365 4,905,970 30,605 100.6%
11,421,127 11,732,644 311,517 102.7%
(4,694,600) (4,845,385) 150,785
10,900,097 11,415,515 (515,418)
3,104,458 3,104,458 0
115,000 113,500 1,500
Operating Expenditures
Debenture Payments
3,177,849 3,105,958 71,891 97.7%
Annual Grant & Sponsorships
Expenditures
Net Expenditures
95,000 95,000 0 100.0%
14,693,976 14,933,602 (239,626) 101.6%
14,119,555 14,633,473 513,918
9,818,611 10,027,632 209,021 102.1%
9,424,955 9,788,088 363,133
(436,000) (542,950) 106,950
4,141,092 4,150,202 9,110
50 Planning Services
Revenue/Recoveries
596,675 1,061,560 464,885 177.9%
Expenditures
4,843,688 4,117,347 726,341 85.0%
Net Expenditures
4,247,013 3,055,787 1,191,226 72.0%
3,705,092 3,607,252 97,840
Boards & Agencies
Total Operating:
Revenue/Recoveries
Expenditures
4,084,177 4,227,866 143,689 103.5%
3,991,671 4,212,552 220,881
(73,261,592) (82,323,143) 9,061,551
73,261,592 81,163,994 (7,902,402)
(77,591,392)
(82,094,794)
4,503,402
105.8%
77,591,392
79,602,429
(2,011,037)
102.6%
Net Difference
0
(2,492,365)
2,492,365
1
0 (1,159,149) 1,159,149
* These are not audited figures and are subject to change as the year-end procE98 completed. This report cannot be used to forecast the year-end financial position.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON Attachment 2 to
Continuity of Taxes Receivable Report FND-004-18
for the Fourth Quarter of the Year 2017
Beginning Balance
Payments &
Receivable
Interest
Taxes Billed
Balance
Adjustments
December
December
September 31,
Added
**
2017
2016
2017
Prepaid Taxes (see note)
(5,245,630)
(5,151,287)
Current Year
Taxes
16,249,960
2,732,450
18,982,410
(13,350,945)
5,631,465
5,253,622
Penalty and Interest
148,376
260,430
408,806
(207,298)
201,508
198,019
First Prior Year
Taxes
2,138,684
581,580
2,720,264
(868,186)
1,852,079
1,525,407
Penalty and Interest
166,623
64,365
230,988
(97,427)
133,562
132,765
Second Prior Year
Taxes
651,529
217,883
869,412
(375,788)
493,624
386,939
Penalty and Interest
73,285
17,827
91,112
(42,901)
48,212
36,359
Third and Prior Years
Taxes
135,152
-
135,152
(81,731)
53,421
87,153
Penalty and Interest
16,282
2,299
18,581
(5,176)
13,405
30416
Total
19,579,891
344,921
3,531,913
23,456,725
(15,029,450)
3,181,645
2,499,393
** Includes refunds, write-offs, 357's, etc.
Note: Prepaid taxes include property tax per -authorized payment program (PAP)
N y
Attachment 3 to
Municipality of Clarington Report FND-004-18
Investments Outstanding
As at December 31, 2017
General Fund
One Fund
High Interest
Savings
Account
NR I 17 -Sea -16
10.157.699.37
n/a
10.157.699.37
General fund total' 10.157.699.37 10.157.699.37
Non -development Charge Funds (including Strategic Capital)
National Bank
GIC
M
Purchase
1,927,464.00
Interest
Maturity
Maturity
Issuer
Type
Rating
Date
Cost
Rate
date
Amount
General Fund
One Fund
High Interest
Savings
Account
NR I 17 -Sea -16
10.157.699.37
n/a
10.157.699.37
General fund total' 10.157.699.37 10.157.699.37
Non -development Charge Funds (including Strategic Capital)
National Bank
GIC
M
12 -Feb -13
1,927,464.00
2.45%
12 -Feb -18
2,175,434.89
Tangerine
GIC
H
25 -Mar -13
1,254,427.00
2.40%
26 -Mar -18
1,412,449.93
BNS
GIC
H
02 -May -1 7
1,000,000.00
1.05%
02 -May -18
1,010,500.00
HSBC
GIC
H
13 -May -13
321,079.00
2.25%
14 -May -18
358,862.84
BNS
GIC
H
03 -Jun -13
1,499,069.00
2.30%
03 -Jun -18
1,679,576.51
Tangerine
GIC
HM
10 -Au -15
672,368.00
1.60%
10 -Aug -18
705,160.80
BMO
GIC
H
30 -Sep -13
1,174,214.00
2.90%
01 -Oct -18
1,354,748.00
Prov NB
coupons
H
27 -Jun -13
248,068.78
2.59%
03 -Dec -18
285,071.00
RBC
GIC
H
11 -Mar -14
1,084,844.00
2.50%
11 -Mar -19
1,227,401.41
RBC
GIC
H
17 -Mar -14
1,000,000.00
2.50%
18 -Mar -19
1,131,408.21
Tangerine
GIC
H
02 -May -14
1,000,000.00
2.60%
02 -May -19
1,139,019.14
BMO
GIC
H
17 -Aug -14
830,000.00
2.41%
19 -Aug -19
935,015.04
BNS
GIC
H
12 -Sep -14
1,037,127.00
2.46%
12 -Sep -19
1,171,126.20
Manulife Bank
GIC
HM
23 -Sep -14
789,343.56
2.50%
22 -Sep -19
893,069.79
(B)
Attachment 3 to
Municipality of Clarington Report FND-004-18
Investments Outstanding
As at December 31, 2017
Issuer
Type
Rating
Purchase
Date
Cost
Interest
Rate
Maturity
date
Maturity
Amount
Tangerine
GIC
H
02 -Dec -14
1,191,382.00
2.56%
02 -Dec -19
1,351,889.19
Tangerine
GIC
H
18 -Dec -14
1,045,809.00
2.56%
18 -Dec -19
1,186,704.08
BNS
GIC
H
01 -Jun -15
1,500,632.00
2.10%
01 -Jun -20
1,664,956.59
RBC
GIC
H
11 -Aug -1 5
1,741,656.00
1.95%
11 -Au -20
1,918,220.51
BNS
GIC
H
28 -Sep -1 5
708,582.00
2.10%
29 -Sep -20
786,174.27
BMO
GIC
H
15 -Oct -15
621,864.00
2.15%
15 -Oct -20
691,651.42
BNS
GIC
H
10 -Dec -15
1,500,000.00
2.32%
10 -Dec -20
1,682,263.09
BNS
GIC
H
10 -Dec -15
1,976,951.00
2.32%
10 -Dec -20
2,220,381.86
HSBC
GIC
H
18 -Dec -15
1,182,689.00
2.25%
18 -Dec -20
1,321,865.11
HSBC
GIC
H
29 -Mar -16
195,399.00
2.18%
29 -Mar -21
217,646.57
HSBC
GIC
H
02 -May -16
1,001,980.00
2.15%
03 -May -21
1,114,256.16
BMO
GIC
H
05 -Oct -16
1,812,000.00
1.70%
05 -Oct -21
1,971,346.46
RBC
GIC
H
21 -Dec -16
181,765.00
1.80%
21 -Dec -21
198,723.46
BNS
GIC
HM
21 -Dec -16
2,544,990.00
2.00%
21 -Dec -21
2,809,874.60
RBC
GIC
H
30 -Mar -17
2,000,000.00
1.80%
30 -Mar -22
2,186,597.69
RBC
GIC
H
31 -Mar -17
1,183,651.00
1.80%
31 -Mar -22
1,294,084.27
Non -development char a total
34,227,354.34
38,095,479.10
101
Attachment 3 to
Municipality of Clarington Report FND-004-18
Investments Outstanding
As at December 31, 2017
Development Charge Funds
One Fund
Bond
NR
Purchase
4,016,797.89
Interest
Maturity
Maturity
Issuer
Type
Rating
Date
Cost
Rate
date
Amount
Development Charge Funds
One Fund
Bond
NR
08 -Aug -00
4,016,797.89
n/a
4,016,797.89
One Fund
Equity
NR
31 -Jan -07
500,000.00
n/a
500,000.00
RBC
GIC
H
30 -Jul -13
2,341,277.00
2.60%
30 -Jul -18
2,661,886.92
National Bank
GIC
HM
20 -Dec -13
1,300,000.00
2.75%
20 -Dec -18
1,488,855.35
BMO
GIC
H
11 -Aug -1 5
2,000,000.00
1.95%
11 -Au -20
2,202,754.75
BMO
GIC
H
10 -Dec -15
1,500,000.00
2.20%
10 -Dec -20
1,672,421.48
RBC
GIC
H
03 -Oct -16
2,000,000.00
1.70%
04 -Oct -21
2,175,879.10
BMO
GIC
H
03 -Oct -16
1,281,741.00
1.70%
04 -Oct -21
1,394,456.73
BNS
GIC
H
21 -Dec -16
1,128,572.00
1.80%
21 -Dec -21
1,233,866.47
RBC
GIC
H
12 -Dec -17
297,574.00
1.80%
12 -Dec -22
325,337.31
Prov BC
Bond
H
11 -Dec -13
2,369,685.75
2.70%
18 -Dec -22
2,425,000.00
BMO
GIC
H
21 -Dec -17
1,337,834.00
1.85%
21 -Dec -22
1,466,247.87
Prov Ontario
Bond
H
19 -Dec -13
2,403,350.00
2.85%
02 -Jun -23
2,500,000.00
Prov Manitoba
Bond
H
23 -Nov -15
775,928.40
2.45%
02 -Jun -25
780,000.00
BNS
Bond
30 -Oct -17
2,388,000.00
2.68%
02 -Dec -26
2,400,000.00
Development charge total 25,640,760.04
27,243,503.87
Total Investments 70,025,813.75 75,496,682.34
Note that interest is annual compounding with the exception of the following:
(A) Bond interest is paid semi-annually 1� D-oled Investment Fund (C) Annual interest
(B)
(B)
(C)
(C)
[01
(A)
(A)
(A)
Muncipality of Clarington
Attachment 4 of
Report FND-004-18
NOTE:
2018 Newcastle Library has a balloon payment of $452,000 to be financed from Library Development Charge Reserve Fund, Library Capital RF and tax levy.
103
Debenture Repayment Schedule
As of January 1, 2018
Parking Lot
Green Road
Rehabilitation
Parking Lot
LED Street Light
Indoor Soccer
RRC CCD
RRC
MAC
Grade
Fire Station #1
Rehabilation
Conversion
Newcastle
Newcastle
Year
Lacrosse
space
Improvements
Improvements
Separation
Estimated
RRC Estimated
Estimated
Library
Courtice Library
Aquatic
Total
2018
164,093.85
104,942.45
86,760.21
111,327.96
538,772.66
-
-
-
558,787.14
78,904.97
1,759,687.50
3,403,276.74
2019
165,174.58
104,831.80
84,141.23
107,967.35
541,802.38
30,005.67
139,995.00
248,850.00
-
78,146.32
1,757,651.34
3,258,565.67
2020
164,755.07
104,715.46
84,010.16
107,799.19
544,416.38
30,005.67
139,995.00
248,825.00
-
78,341.53
1,604,355.98
3,107,219.44
2021
163,863.49
104,593.15
83,946.43
107,717.40
546,559.49
30,005.67
139,995.00
248,825.00
-
78,465.50
1,054,141.30
2,558,112.43
2022
163,542.75
83,964.94
107,741.15
546,559.49
30,005.67
139,995.00
248,825.00
-
78,488.31
1,006,711.96
2,405,834.27
2023
162,800.11
83,859.28
107,605.57
546,276.36
30,005.67
139,995.00
248,825.00
-
78,425.64
1,397,792.63
2024
160,675.42
83,823.08
107,559.13
553,240.30
30,004.67
139,995.00
248,825.00
78,249.84
1,402,372.44
2025+
668,981.96
858,416.52
2,693,604.53
270,041.98
1,259,955.00
2,239,425.00
546,030.80
8,536,455.79
1,144,905.27
419,082.86
1,259,487.29
1,616,134.27
6,511,231.59
450,075.00
2,099,925.00
3,732,400.00
558,787.14
1,095,052.91
7,182,548.08
26,069,629.41
Principal at
11033,000.00
339,154.57
1,010,000.00
1,296,000.00
5,332,600.00
-
-
-
529,000.00
931,000.00
6,595,000.00
17,065,754.57
January 1, 2018
Principal at
896,000.00
248,296.31
950,705.28
1,219,914.89
4,958,600.00
353,000.00
1,647,000.00
390109000.00
-
871,000.00
5,083,000.00
199237,516.48
IJanuary 1, 2019
Interest Rates
1.35% to 3.35%
5.12%
1.7% to 3.45%
1.7% to 3.45%
1.35% to 3.8%
Estimated
Estimated
Estimated
4.9% to 5.2%
1.15% to 2.8%
4.5% to 4.75%
NOTE:
2018 Newcastle Library has a balloon payment of $452,000 to be financed from Library Development Charge Reserve Fund, Library Capital RF and tax levy.
103
Municipality of Clarington
RESIDENTIAL
Single/Semi- Detached
-New construction
-Additions
Townhouse
Apartment
TOTAL:
Attachment 5 to
Report FND-004-18
MUNICIPAL DEVELOPMENT CHARGES
January to December YTD
Change in DC paid from prior year:
Change in DC units from prior year:
NON-RESIDENTIAL
Commercial
-New construction
-Additions
Industrial
-New construction
-Additions
Agricultural
Government
Institutional
TOTAL:
5.0%
-4.7%
2017
2016
2016
Municipal Development Charges
Municipal Development
Number of
Municipal Development
Number
Charges Paid
Units
670,903.27
Charges Paid
of Units
$
7,860,658.00
478
$
7,240,639.00
459
$
-
-
$
15,985.00
1
$
892,710.00
72
$
2,273,872.00
184
$
2,661,979.00
351
$
1,336,508.27
301
$
11,415,347.00
901
$
10,867,004.27
945
$
272,599.85
Change in DC paid from prior year:
Change in DC units from prior year:
NON-RESIDENTIAL
Commercial
-New construction
-Additions
Industrial
-New construction
-Additions
Agricultural
Government
Institutional
TOTAL:
5.0%
-4.7%
Change in DC paid from prior year:
104
282.3%
2017
2016
Municipal Development Charges
Municipal Development Charges
Paid
Paid
$
670,903.27
$
254,511.76
$
20,744.28
$
13,422.89
$
342,467.97
$
4,665.20
$
8,104.78
$
-
$
1,042,220.30
$
272,599.85
Change in DC paid from prior year:
104
282.3%
Municipality of Clarington
Municipal Development Charges Incentives
As of June 30, 2017
Under By-law 2015-035
Date Property
RPcirlPnfial
Jan -16 105 Queen Street, Bowmanville
Dec -17 109 King Avenue East, Newcastle
Non -Residential
Attachment 5 to
Report FND-004-18
Value Incentive
413,822.26 Mid -Rise Residential
157,840.00 Revitalization Mixed Used
Residential Incentives to Date $ 571,662.26
Jul -15
222 King Street East, Bowmanville
Oct -15
21 King Avenue East, Newcastle
Feb -16
222 Baseline Road East, Bowmanville
Feb -16
28 King Avenue East, Newcastle
Apr -16
70 Mearns Court, Bowmanville
Oct -16
2323 Highway 2, Bowmanville
Oct -16
70 Mearns Court, Bowmanville
Feb -17
48 Britton Court, Bowmanville
May -17 5314 Main Street, Orono
Jun -17 1726 Baseline Road, Courtice
Oct -17 220 Lake Road, Bowmanville
Dec -17 109 King Avenue East, Newcastle
110,671.30
Medical Exemption
3,636.08
Revitalization Small Business
13,279.78
Existing Industrial Development
937.96
Revitalization Small Business
1,470.67
Existing Industrial Development
15,985.00
Conversion Residential to Commercial
8,232.17
Existing Industrial Development
24,676.61
New Industrial Development
974.18
Revitalization Small Business
10,190.86
New Industrial Development
67,850.25 New Industrial Development
72,886.25 Revitalization Mixed Use
Non -Residential Incentives to Date $ 330,791.11
Total Value of Incentives to Date $ 902,453.37
105
Clarington
Finance Department
Report
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Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: April 16, 2018
Report Number:
File Number:
Report Su
FND-005-18
Annual Leasin
Recommendation:
Resolution:
By-law Number:
Report - 2017
That Report FND-005-18 be received for information.
106
Municipality of Clarington
Reoort FND-005-18
Report Overview
Page 2
This report complies with the Municipal Act annual reporting requirements on leasing, under
Ontario Regulation 653/05.
1. Background
1.1 Under Ontario Regulation 635/05, the Treasurer is required to report annually to Council
details of existing material leases confirming that they comply with the lease policy, a
summary of material leases, estimated cost of the material leases and the impact of
these leases on the financing arrangements and debt servicing levels of the
Municipality.
1.2 As required by the Municipal Act, 2001, Council adopted a Statement of Lease
Financing Policies and Goals in report FND-021-03, on Monday September 8, 2003. To
date Clarington has typically chosen to purchase or debenture (if necessary), rather
than use financial lease agreements. There is no impact on long-term financing or debt
service levels of the Municipality.
1.3 At this time, the Municipality of Clarington does not have any material leases_
2. Concurrence
Not Applicable
3. Conclusion
It is respectfully recommended that this report on annual leasing for 2017 be received for
information in compliance with Ontario Regulation 653/05.
4. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
107
Municipality of Clarington
Resort FND-005-18
Page 3
Submitted by: Reviewed by:
Nancy Taylor, BBA, CPA, CA, Andrew C. Allison, B. Comm, LL.B
Director of Finance/Treasurer CAO
Staff Contact: Catherine Carr, Manager of Internal Audit, 905-623-3379 ext 2606 or
ccarr@clarington.net
There are no interested parties to be notified of Council's decision.
1
Clarington
Finance Department
Report
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Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: April 16, 2018
Report Number: FND-006-18 Resolution:
File Number: By-law Number:
Report Subject: Annual Commodity Hedging - 2017
Recommendation:
1. That Report FND-006-18 be received for information;
109
Municipality of Clarington Page 2
Report FND-006-18
Report Overview
This report complies with the annual reporting requirement to report to Council the status of
existing commodity hedging agreements for 2017.
1. Background
1.1 Under Ontario Regulation 635105, the Treasurer is required to report annually to Council
the status of existing commodity hedging agreements, including a comparison of the
expected results to actual of using the agreements and confirmation that they comply
with the Municipality's policies and goals.
1.2 As required by the Municipal Act, 2001, Council adopted a Commodity Price Hedging
Agreements Statement of Policies and Goals in report COD -054-08, on Monday
October 6, 2008. In this statement of policies and goals, the responsibilities are
delegated as follows. The Director of Finance/Treasurer or designate is responsible for
the financial administrative matters pertaining to commodity price hedging. The Director
of Corporate Services or designate is responsible for the procurement and contractual
administrative matters pertaining to commodity price hedging.
2. Comments
2.1 The Municipality's energy consumption trends have been studied since 2008. Detailed
budget estimates are made based on these consumption trends and pricing projections
of the various utilities including natural gas for the Municipality's operating departments.
This information together with the procurement strategy aimed at reducing risk and
stabilizing cost continues to focus on the need for a stable natural gas supply contract.
The Municipality has an energy consulting agreement with Blackstone Energy
Consulting. The term was for November 1, 2014 to October 31, 2017 with an option to
extend for two additional one year terms. The Municipality has extended the agreement
to October 31, 2018. This agreement covers many services related to the Municipality's
supply of natural gas including the supply of information relevant to decision making;
arranging contracts for the continuous supply; analysis and reconciliation of usage; and
forecasting of natural gas pricing pressures.
2.2 Blackstone Energy Services Inc. working on the Municipality's behalf is authorized to
enter into fixed priced natural gas agreements as per the procurement strategies and to
the agreed indicative prices. The Municipality is supplied natural gas from three pools
— Empress (western Canada), Central Delivery Area (CDA) and Dawn. The Dawn hub
110
Municipality of Clarington Page 3
Report FND-006-18
is a new natural gas hub available in November 2015 and is located in southwestern
Ontario. As of November 2017, the Municipality switched the gas delivered from the
CDA pool from Western Canada to the Dawn pool.
2.3 In January 2017, in consultation with Blackstone, the Municipality entered into the
hedging agreements as shown below in the chart. From January 2017 to October 2017
79% of the gas supply is hedged. From November 2017 to October 2019, 85% of the
gas supply is hedged.
Date Range
Pool
Price
% of
Comments
($/GJ)
Portfolio
January 1, 2017 to
Dawn TCPL
3.28
29%
Excludes
October 31, 2017
transportation
cost
January 1, 2017 to
CDA
4.98
21%
Includes
October 31, 2017
transportation
cost
January 1, 2017 to
Empress
4.75
29%
Excludes
October 31, 2019
transportation
cost
November 1, 2017
Dawn
4.24
28%
Includes
to October 31, 2019
transportation
cost
November 1, 2017
Empress
3.21
28%
Excludes
to October 31, 2019
transportation
cost
111
Municipality of Clarington Page 4
Report FND-006-18
2.4 A component of the natural gas pools is the setting of the Minimum Daily Volume
(MDV). The MDV amounts were changed as shown in the chart below based on past
natural gas consumption, climate change projections for the next year and the
reallocation of individual accounts contained in each pool.
2.5 Another element of the natural gas purchasing is that the Municipality sets the price on
bill (POB). The price on bill is set to estimate the average cost of the gas factoring in
transportation costs. Setting the price on bill reduces the fluctuations over the year.
Blackstone does provide recommendations for the price on bill and the Municipality can
change the price on bill at any time. Since October 2016, the price on bill has been set
at $0.141m3. This price has been used for 2017 and 2018 budget projections.
2.6 The natural gas year is from November 1 to October 31. During this period the
Municipality may use more gas than estimated during the heating season and use less
during the cooling season. These differences are settled in the Municipality's account at
Blackstone with the various gas pool/suppliers (Empress, Dawn and GDA). As of
October 31, there may be a balance of gas owing or a surplus of gas to be sold in the
market based on the gas supply obligation calculated from the estimate required versus
actual usage. Blackstone provides advice on the best time to settle the gas account for
the best price (or hedge price if applicable) and is settled in the account.
2.7 In 2017 the combination of these factors along with weather factors have created a
surplus in CIarington's account of approximately $100,000. In 2016, Clarington received
a payment of $50,000 from Blackstone to reduce the financial surplus in the hedging
account. This payment was applied to the repayment of the Energy Master Plan Phase
1 project costs. Similar to 2016 another lump sum payment could be taken from the
112
November 2015
to October 2017
November 2017
to October 2018
CDA Pool
29
0
Empress
Pool
52
53
Dawn Pool
53
88
2.5 Another element of the natural gas purchasing is that the Municipality sets the price on
bill (POB). The price on bill is set to estimate the average cost of the gas factoring in
transportation costs. Setting the price on bill reduces the fluctuations over the year.
Blackstone does provide recommendations for the price on bill and the Municipality can
change the price on bill at any time. Since October 2016, the price on bill has been set
at $0.141m3. This price has been used for 2017 and 2018 budget projections.
2.6 The natural gas year is from November 1 to October 31. During this period the
Municipality may use more gas than estimated during the heating season and use less
during the cooling season. These differences are settled in the Municipality's account at
Blackstone with the various gas pool/suppliers (Empress, Dawn and GDA). As of
October 31, there may be a balance of gas owing or a surplus of gas to be sold in the
market based on the gas supply obligation calculated from the estimate required versus
actual usage. Blackstone provides advice on the best time to settle the gas account for
the best price (or hedge price if applicable) and is settled in the account.
2.7 In 2017 the combination of these factors along with weather factors have created a
surplus in CIarington's account of approximately $100,000. In 2016, Clarington received
a payment of $50,000 from Blackstone to reduce the financial surplus in the hedging
account. This payment was applied to the repayment of the Energy Master Plan Phase
1 project costs. Similar to 2016 another lump sum payment could be taken from the
112
Municipality of Clarington Page 5
Report FND-006-18
hedging account to be use as in 2016 to repay the Energy Master Plan Phase 1 project
or to be used for future energy conservation projects. Alternatively, based on
projections from Blackstone, Clarington may choose to reduce the price on bill to realize
the savings in the current operating costs. Clarington will be consulting with Blackstone
in April to evaluate the best course of action for the balance in the hedging account.
2.8 These contracts met the procurement goal of both reducing the risk and stabilizing the
cost, as we have a fixed source of supply for the majority of the estimated requirement
up to October 2019 at a fixed price with a reasonable consumption estimate.
2.9 To date, the Municipality has not hedged for electricity. The structure of electricity
hedging is different from natural gas. A significant component of electricity bills on the
larger accounts such as the recreation facilities and street lights is the Global
Adjustment. Electricity hedging could be used to mitigate the cost of the electricity but
would not affect the Global Adjustment cost. In the future, the Municipality could
investigate electricity hedging.
3. Concurrence
This report has been reviewed by the Director of Corporate Services who concurs with
the recommendation.
4. Conclusion
4.1 The Municipality of Clarington has natural gas commodity hedging agreements in place
up to October 2019. These agreements are consistent with the Municipality's
statement of policies and goals relating to the use of financial agreements to address
commodity pricing and costs. The natural gas market and the account balance of the
Municipality's hedging account is monitored on a regular basis.
4.2 It is respectfully recommended that this annual commodity hedging report be received
for information in compliance with Ontario Regulation 635105 of the Municipal Act, 2001.
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
113
Municipality of Clarington
Resort FND-006-18
Page 6
Submitted by. Reviewed by:
Nancy Tay or,B A, CPA, CA, Andrew C. Allison, B. Comm, LLB
Director of Finance/Treasurer CAO
Staff Contact: Catherine Carr, Manager of Internal Audit, 905-623-3379 ext 2606 or
ccarr@clarington.net
There are no interested parties to be notified of Council's decision.
114
Clarington
Finance Department
Report
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Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: April 16, 2018
Report Number: FND-007-18 Resolution:
File Number: By-law Number:
Report Subject: Ontario's Main Street Revitalization Initiative
Recommendations:
1. That Report FND-007-18 be received; and
2. That the By-law attached to Report FND-007-18 be approved.
115
Municipality of Clarington Page 2
Report FND-007-18
Report Overview
This report is prepared to seek Council approval to enter into a funding agreement with the
Association of Municipalities of Ontario for the Main Street Revitalization Initiative under the
Ontario Ministry of Agriculture, Food and Rural Affairs as well as identify the proposed
municipal projects under this funding.
1. Background
Program Overview
1.1 On January 23, 2018 the Minister of Agriculture, Food and Rural Affairs (OMAFRA) and
Small Business announced the "Main Street Revitalization Initiative" at the Rural Ontario
Municipal Association (ROMA) annual conference.
1.2 The program will distribute $26 million in support for Ontario's main streets and business
communities. All single and lower tier municipalities in Ontario are eligible for funding.
1.3 On March 12, 2018, the Association of Municipalities of Ontario (AMO) signed an
agreement with OMAFRA to administer the funding for this program, effective April 1,
2018. Municipalities are required to enter into an agreement with AMO to receive funding
under this program.
1.4 The Municipality was informed that its allocation is $110,988, this increased from the
original funding announcement of $106,265.
Eligible Projects
1.5 There are two streams for eligible projects: a) Implementation of priority incentives in
existing Community Improvement Plans (CIPS) and b) Strategic municipal infrastructure.
1.6 Investment in existing CIPS includes:
x Commercial building fagade improvements;
x Preservation and adaptive reuse of heritage and industrial buildings;
x Provision of affordable housing;
x Space conversion for residential and commercial uses;
x Structure improvements to buildings (e.g. Building Code upgrades);
x Improvement of community energy efficiency; and
x Accessibility enhancements.
116
Municipality of Clarington Page 3
Report FND-007-18
1.7 Investments in strategic municipal infrastructure include:
x Signage — wayfinding/directional and gateway;
x Streetscaping and landscape improvements (such as benches, planters, lighting, etc.);
and
x Marketing plan implementation.
Restrictions
1.8 Eligible costs are those incurred between April 1, 2018 up to and including March 31,
2020. Funds must be spent and the project must be complete by March 31, 2020.
1.9 Funds may cover 100% of the project's costs and maybe stacked with other projects or
funding. If the funds are used with another funding program any restrictions in place with
that project are still in force.
1.10 Work for highways, short -sea shipping, short -line rail, regional or local airports and
brownfield redevelopment are not eligible.
2. Proposed Projects
2.1 The Municipality is required to provide an information report to AMO immediately upon
signing the agreement. The information report will provide information regarding the
proposed project(s) and the expected costs.
2.2 Staff from the Planning Services, Engineering Services and Finance Departments met to
discuss potential projects under this program. While there are several eligible categories
for projects, many of those categories have alternative funding opportunities which the
municipality is or will utilize in the future. There are existing programs that provide
funding for affordable housing, energy efficiency improvements, active transportation, and
business marketing initiatives. Funding for the Community Improvement Grants are in
place. There are few opportunities for public art funding available for municipalities and
Staff believe this would be a way to engage the arts community and provide a lasting
legacy from this program.
2.3 Because there are few opportunities for public art funding, as well as the role public art
plays in the beautification of main street areas, Staff are recommending the funds be
used for public art pieces in each of the downtowns including Courtice (within the CIP
boundaries). Staff will be working with the Visual Arts Centre of Clarington to develop a
process for the creation of the public arts pieces and to involve the local art community
and artists.
117
Municipality of Clarington Page 4
Report FND-007-18
2.4 Given the time to organize the process and commission the final artworks and determine
the appropriate municipal lands to locate the artwork on in each downtown, it is
anticipated the project can be completed in March 2020.
3. Concurrence
This report has been reviewed by the Director of Engineering and the Director of Planning
Services who concur with the recommendations.
4. Conclusion
It is respectfully recommended that the funding agreement and the proposed art
competition identified be approved under this funding initiative.
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by:
Nancy Tayjor,4BA,. CPA, CA,
Director of Finance/Treasurer
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Trevor Pinn, CPA, CA, Deputy Treasurer, 905-623-3379 or
tpinn@clarington.net
Attachments:
Attachment 1 - By-law to authorize execution of a Funding Agreement with AMO — Ontario's
Main Street Revitalization Initiative
There are no interested parties to be notified of Council's decision.
118
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The Corporation of the Municipality of Clarington
By-law 2018 -XXX
Being a by-law to authorize the execution of a Funding Agreement with the Association
of Municipalities of Ontario (AMO) — Ontario's Main Street Revitalization Initiative.
Whereas the Municipality wishes to enter into an agreement in order to participate in
Ontario's Main Streets Revitalization Initiative;
And Whereas the Municipality acknowledges that funds received through the
Agreement must be invested in an interest bearing reserve account until the earliest of
expenditure or March 31, 2020;
Now therefore the Council of the Municipality of Clarington enacts as follows:
That the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington, and seal with the Corporation seal,
a funding Municipal Funding Agreement for the transfer of Main Streets
Revitalization Initiatives funds between the Association of Municipalities of
Ontario and the Municipality of Clarington as in Schedule A attached hereto.
2. That Schedule A shall form part of this by-law.
Passed in Open Council this 30th day of April, 2018.
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
119
Clarington
Clerk's
Report
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Report To: General Government Committee
Date of Meeting: April 16, 2018
Report Number: CLD -012-18 Resolution:
File Number: By-law Number:
Report Subject: Senior of the Year Nominations
Recommendations:
1. That Report CLD -012-18 be received;
2. That one individual be selected as Clarington's nominee for the 2018 Senior of the Year
Award;
3. That all interested parties listed in Report CLD -012-18 and any delegations be advised
of Council's decision.
Municipality of Clarington
CLD -012-18
Page 2
Report Overview
This report is intended to provide background information regarding the nominations for the
2018 Ontario Senior of the Year award.
1. Background
Ontario Senior of the Year Award
1.1 This annual award was established in 1994 by the Ontario government to give each
municipality in Ontario the opportunity to honour one outstanding local senior, who, after
the age of 65 has enriched the social, cultural or civic life of his or her community.
1.2 At a meeting held on July 4, 2016, the Council of the Municipality of Clarington
approved Resolution #GG -406-16:
That nominations/appointments for the Clarington's Senior of the Year, (under the
Ontario Senior of the Year Award Program) with its criteria, to be posted to our
social media/newspapers to solicit submissions from the general public;
That, if by chance no submissions are received, each Councillor will then be asked
to nominate someone who they feel has met the criteria;
That the Municipal Clerks include the nominee submissions on the appropriate
Committee agenda, so there are no surprises to Council and the general public;
and
That selection for Senior of the Year be by way of vote of Council_
1.3 Accordingly, the Municipal Clerk's Department provided notice of the opportunity for
nominations on the Website and in the local newspaper.
2. Nominations
Nomination Criteria
2.1 The Government of Ontario has partnered with all Ontario municipalities to recognize
the valuable contributions of seniors who have offered their time, knowledge and
expertise within the community. Municipalities are invited to put forward the name of
one outstanding local senior in the community. The nominee must have contributed to
the community after the age of 65 and be a resident of Ontario.
Municipality of Clarington
CLD -012-18 Page 3
Nominees
2.2 At the time of writing of this Report, one nomination was received for consideration:
x Susan Sheen
2.3 The nomination form and supporting documentation have been circulated under
separate cover (Attachment 1) as they contain personal information.
3. Concurrence
Not Applicable
4. Conclusion
4.1 It is respectfully recommended that one individual be selected as Clarington's nominee
for the 2018 Senior of the Year Award.
5. Strategic Plan Application
Not applicable.
Submitted by:
C. Anne Greentree, B.A., CMO,
Municipal Clerk
Reviewed by:
Andrew C
CAO
Allison, B. Comm, LL.B
Staff Contact: Samantha Gray, Committee Coordinator, 905-623-3379 ext. 2106 or
sgray@clarington.net
Attachments:
Attachment 1 — Nomination Form and Supporting Documentation (Distributed Separately)
The following is a list of the interested parties to be notified of Council's decision:
Ontario Honours and Awards Secretariat
Susan Sheen