HomeMy WebLinkAbout2018-01-09 MinutesNewcastle Downtown Business Improvement Association 2018 Annual General Meeting
January 9, 2018 6:OOpm at Walsh's Snug.
In attendance: Sheila Hall (CBOT), Greg & Marni Lewis (State Farm Insurance), Theresa
Vanhaverbeke (Syvan Developments Limited), Masood & Helen Vatandoust (Keller
Williams), Debbie Miller (Newcastle Home D6cor), Councillor Willie Woo, Councillor
Wendy Partner, Jane Black (Chamber of Commerce), Donna Wood (Enovations Design),
Karen & Gus Bastas (The Massey House), Linda Hansen & Wendy Westwood (Parade
Committee), Jackie Tremarco & Joan (HystHairia), Lina & Maddy Schmahl (Studio 37),
John Walsh (Walsh's Snug)
Regrets: Janeen Calder, Sean & Waizse Brown, Tracey Yates, Krista Klawitter, Ann
Harley, Valentine Lovekin, Mayor Adrian Foster, Troy Foster, Catherine Peterson, Rana
Bottles
1. Call to Order by the Chairwomen — Karen Bastas
a. Welcome to special guests, being:
i. Sheila Hall, Clarington Board of Trade
CBOT is celebrating their 201h Anniversary this year, watch for lots
of events to help celebrate. They will also be attending our
monthly BIA meetings. This will allow for a better voice of all the
BIAS and share information regarding events and experiences.
ii. Jane Black — Newcastle & District Chamber of Commerce
The Chamber is growing every year. Their AGM will be Tuesday,
February 27th at the Newcastle Community Hall. Their Home &
Lifestyles show is happening June 3 at the Newcastle Memorial
Arena, they are expecting 80 booths, if you are interested in being
an exhibitor let them know before they sell out. This is a free
event to the public. Watch for more networking events happening
in the spring.
iii. Councillor Willie Woo
Sends regrets from Mayor Adrian Foster, who would have loved to
attend but something came up. Wishes everyone a Happy New
year. He is always available if anyone has any questions or
concerns regarding anything happening in Newcastle.
iv. Councillor Wendy Partner
Wendy discussed the commercial component of the Tornat
Development in the Rudell subdivision. The commercial space
would be a maximum permitted floor area of 1500 square metres
and the maximum store size of 300 square metres. This would
allow for a convenience store, small coffee stop or hair salon?
v. Wendy Westwood & Linda Hansen — Santa Parade Committee
vi. Donna Wood — Enovation Designs (Website Specialist)
2. Approval of 2017 Minutes
a. Moved: Masood Vatandoust
b. Seconded: Greg Lewis
c. Carried
3. Approval of the Actions of the Board of Management
a. Moved: Helen Vatandoust
b. Seconded: Lina Schmahl
c. Carried
4. Treasurer's Report and Approval of the 2018 Budget — Theresa Vanhaverbeke
Theresa has stepped down as Treasurer of the BIA as she longer has a business in
the BIA. If you know of anyone that would like to volunteer to do the books for
the BIA please let us know?
The amount of $35,000.00 was approved for the 2018 budget.
a. Moved: Greg Lewis
b. Seconded: Gus Bastas
c. Carried
Treasurer reviewed the 2017 budget vs. actual and current cash on hand and west
end development money (see handouts attached to minutes).
5. Report on Safety and 136cor — Theresa Vanhaverbeke
Businesses are reminded to take responsibility of their own sidewalks in front
of their businesses, once the initial snow is cleared by Troy. This will avoid
any slip and fall incidents that may result in lawsuits.
Phase 1 of the streetscape plans for Beaver St. and King Ave. was completed this
Fall. Phase 2 of the plan looks like it may be scheduled for 2019.
The Christmas Wreaths are looking very dated. It would be nice to get something
new for this year that can easily be used on the street lamps and poles we have
now and also be used on the new ones when Phase 2 of the streetscape is finished.
6. Report on Special Events
Karen welcomed and thanked the parade committee for all their hard work
(Wendy Westwood, Jane Black, Debbie Miller, Linda Hansen). They did go over
budget this year, due to a new band that cost a little more. The Parade was well
attended and everyone loved it. The committee is looking at an exciting new
fundraiser to raise money for the 2018 Parade. The parade is scheduled for
November 18th, 2018. More details to follow.
Karen and her committee have stepped down from organizing the Canada Day
Festivities this year. If you or any other organization are interested in planning,
running and organizing something please go ahead.
Harvest Festival is scheduled for October 6, 2018. Lina Schmahl and her
committee are prepared to organize this event again this year. Last year was a
great event which was well attended.
The Santa Breakfast was a huge success, it was the busiest one yet. This year's
breakfast is scheduled for November 24, 2018 and the Vatandoust team is
planning it again.
7. Officers of the BIA
The Board remains the same this year:
President: Valentine Lovekin
Vice President: Karen Bastas
Treasurer:
Secretary: Marni Lewis
Advertising Chair: Catherine Peterson
Safety & Decor Chair:
Events Chair:
If anyone is interested in taking on any of the available positions let us know.
8. Motion to Adjourn
a. Moved: Theresa Vanhaverbeke
b. Seconded: Marni Lewis
c. Carried