HomeMy WebLinkAboutCLD-008-18Clarftwn
Clerk's
Report
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Report To: General Government Committee
Date of Meeting: March 26, 2018
Report Number: CLD-008-18
File Number:
Resolution: GG-174-18 & GG-175-18
By-law Number: 4 4
Report Subject: "Use of Corporate Resources for Election Purposes" Pol
Recommendations:
That Report CLD-008-18 be received;
2. That the By-law attached to Report CLD-008-18, as Attachment 1, adopting an
updated "Use of Corporate Resources for Election Purposes" Policy F110, be
approved;
3. That Policy F5 (Attachment 2 to Report CLD-008-18) be deleted, as section d)
pertaining to facility use is covered in the proposed consolidated Policy F110, and
the remaining sections have been incorporated into Policy E1 (staff) Code of Ethics;
4. That Schedule A to By-law 2017-020, enacting the Council Code of Conduct, be
amended to update the reference to Policy F5 - Political Activities to Policy F110;
and
5. That all interested parties listed in Report CLD-008-18 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report CLD-008-18
Report Overview
Page 2
Recent amendments to the Municipal Elections Act, 2001 have created a need to update our
"Use of Corporate Resources for Election Purposes" Policy F110. As well, based on
experiences during the 2014 Municipal Elections, it was deemed appropriate to clarify the
provisions of the policy and to consolidate a number of policies which address the use to
corporate resources for election purposes, such that the policy may be more easily
understood by staff, candidates and the public.
1. Background
Legislation
1.1 With the recent changes to the Municipal Elections Act (Act), the following new
Section 88.18 was introduced:
"Before May 1 in the year of a regular election, municipalities and local boards
shall establish rules and procedures with respect to the use of municipal or board
resources, as the case may be, during the election campaign period."
1.2 The Act states that a municipality or local board shall not make a contribution to the
election campaign of a candidate. The Act also prohibits a candidate, or someone
acting on the candidate's behalf, from accepting a contribution from a person who is not
entitled to make a contribution. The Act states that, "money, goods and services given
to and accepted by a person for his or her election campaign, or given to and accepted
by another person who is acting under the person's direction, are contributions".
1.3 By defining money, goods and services as being contributions to a campaign, it is clear
that the use of the Corporation's resources (facilities, equipment, supplies, services,
staff or other resources of the municipality) for any election campaign or campaign -
related activities would be viewed as a contribution by the municipality to the candidate,
which is a violation of the Act.
1.4 The intent of this policy review is to provide clarification regarding the provisions of the
Act relating to contributions to election campaigns. It should be noted that the
establishment of guidelines for the appropriate use of corporate resources during an
election period is undertaken to protect the interests of candidates, Members of Council,
staff and the Municipality of Clarington.
Municipality of Clarington Page 3
Report CLD-008-18
Existing By-law & Policy
1.5 In January, 2010, arising out of Report CLD-002-10, the Municipality passed
By-law 2010-010 adopting Policy F110, the "Use of Corporate Resources for Election
Purposes" to ensure:
x that the Municipality was not in violation of campaign contribution; and
x that it is clear to all election candidates that municipal facilities, equipment,
supplies, services staff or other resources shall not be used for campaign -
related activities.
Other Related Policies
1.6 In addition to Policy F110, Council has previously approved the following related
policies:
x Policy F5, "Political Activities", governing employees' involvement in political
activity (Attachment 2) which was approved by Council in October 2011 and
replaced Policy H18
x The Council Code of Conduct (By-law 2017-020), Section 12(b) states that:
"No member shall undertake campaign -related activities on municipal property
except as otherwise provided for in Policy F5 — Political Activities."
x The "Use of Corporate Logo by Members of Council" Policy, contained as part of
Report COD-030-11, which states that:
"The elements of the Corporate Visual Identity Program (municipal logo,
banners, and flags) may not be used for any non -municipal business or
interest, including for the purpose of election signs or other electioneering
material. This includes the display of campaign related signs in windows or on
premises ..........................the logo or any related material shall not be
available for use as of January 1st in an election year."
x Display of Material in Municipal Buildings (Policy F107), approved by the CAO in
November 2008, prohibits the distributing and displaying political material with the
exception of facility rentals directly related to an event.
Municipality of Clarington Page 4
Report CLD-008-18
2. Proposed Changes
The following describes the changes contained in the proposed new consolidated and
updated "Use of Corporate Resources for Election Purposes Policy" (Attachment 1).
Scope — Local Boards
2.1 The existing Policies F5 and F110 do not explicitly state that they apply to local board
resources as well as municipal resources. However, the new legislation requires such a
policy for local boards.
2.2 To ensure consistency and to simplify matters for candidates and registered third
parties, Policy F110 has been amended to include "local boards" in Section 2, "Scope"
As well, this section has been amended to include anyone acting on behalf of the
person covered by the scope of the policy.
Third Party Advertising
2.3 The existing policy is silent regarding third party advertising as it was only recently
introduced by changes to the MEA.
2.4 Policy F110 has been amended throughout, to apply the same restrictions and rules to
registered third party advertisers as for candidates.
Definitions
2.5 With the addition of "boards" and "third party advertising", staff are recommending that
the definitions of each be added to the policy for clarity.
2.5 For further clarity additional definitions have also been added such as campaign
materials, municipal buildings/facilities, corporate resources, and election period.
Consolidation of Policies
2.7 Policies F5 and F110 are inconsistent with regard to the display of materials.
Municipality of Clarington Page 5
Report CLD-008-18
2.8 Section 2 d) of Policy F5 (Political Activities) states:
"The Municipal Administrative Centre, Library facilities and museum buildings,
shall not be used by any person, employee or otherwise for the display or
distribution of political campaign materials, signage, etc."
Whereas Section 2 c) of Policy F110 states (which is consistent with the wording from
the predecessor Policy H34):
"Candidates may not use any municipal or any municipally -provided facilities for
any election -related purposes, which includes displaying of any campaign related
signs in the window or on the premises, as well as displaying any election -related
material in the office."
2.9 In the past, the inconsistency has led to confusion for staff and candidates. As well,
neither policy is clear as it pertains to rental of advertisement space on lobby monitors
or arena boards, and nor is it clear as it pertains to campaigning in a rented space. It is
therefore recommended that Policy F110 be amended to,
a) prohibit campaigning and the distribution or display of campaign material in any
municipal or local board facility, municipal or local board event including any
municipal or board meetings,
b) prohibit third party advertising and the distribution or display of third party
advertising material in any municipal or local board facility, municipal or local
board event including any municipal or board meetings,
c) prohibit the rental of advertising space on arena boards and lobby monitors, or
any other municipal social media site, to third party advertisers or candidates,
d) notwithstanding, a), b), and c), allow space within a municipal facility (with the
exception of the Municipal Administrative Centre, the Library facilities, and the
museum buildings) to be rented for election related purposes and to permit, only
within the rented area, campaigning, the distribution or display of campaign
material, third party advertising and the distribution or display of third party
advertising materials, and
e) grant staff the authority to take the necessary action to enforce any violation of
the policy.
Municipality of Clarington Page 6
Report CLD-008-18
2.10 It is further recommended that Policy F110 be further amended to include the following
new provisions to provide greater clarity:
x "Distribution lists or contact lists developed utilizing Corporate Resources and in
the custody and control of the Municipality shall not be utilized for election
purposes."
x The Policy has been amended to include a reference to the Election Sign By-law
as it relates to vehicle and mobile election signs.
2.11 Section d) of Policy F5-Political Activities has been covered through the proposed
amendments in section 2.09 above. The remainder of Policy F5 has been incorporated
into Policy E1 — Code of Ethics (staff) under the approval of the CAC. Therefore, it is
commended that Policy F5 - Political Activities be deleted.
3. Concurrence
3.1 This report has been reviewed by the Director of Corporate Services, the Facilities
Manager of Community Services, the Director of Operations, and the Municipal Solicitor
who concur with the recommendations.
4. Conclusion
4.1 To conform to the changes in the Municipal Elections Act, 1996, related to use of
corporate resources, it is respectfully recommended that the draft by-law contained in
Report CLD-008-18 be forwarded to Council for adoption. It is further recommended
that the Council Code of conduct be amended to reference Policy F110 Use of
Corporate Resources instead of Policy F5 Political Activities, and that Policy F5 Political
Activities be deleted.
Municipality of Clarington Page 7
Report CLD-008-18
5. Strategic Plan Application
5.1 The recommendations contained in this report conform to the Strategic Plan.
I
Submitted by: Reviewed by:
C. Anne Greentree, B.A., CMO, Andrew C. Allison, B. Comm, LL.B
Municipal Clerk CAO
Staff Contact: June Gallagher, Deputy Clerk, 905-623-3379 ext. 2103 or
jgallagher@clarington.net
Attachments:
Attachment 1 - Proposed new Policy F110, Use of Corporate Resources for Election Purposes
(to replace Schedule 1 to By-law 2010-020)
Attachment 2 - Policy F5, "Political Activities"
Attachment 3 - By-law to Repeal and replace By-law 2010-010, being a by-law to adopt the
"Use of Corporate Resources for Election Purposes" Policy
Attachment 4 — By-law to Amend By-law 2017-020 Council Code of Conduct
The following is a list of the interested parties to be notified of Council's decision:
Clarington Local Boards
Corporate Policy
POLICY TYPE:
Operational
SUBSECTION:
???
POLICY TITLE:
Use of Corporate Resources for Election Purposes
POLICY #:
F110
POLICY APPROVED
BY: Council
EFFECTIVE DATE:
April 9, 2018
REVISED:
Not Applicable
APPLICABLE TO: all employees of the Municipality, Candidates, political parties,
constituency associations, Registered Third Parties, and persons
or groups supporting or opposing a question on a ballot, as well
as anyone acting on their behalf
Policy Statement
The Municipal Elections Act (MEA), the Election Finances Act (Ontario), and the
Canada Elections Act prohibit the Municipality from making contributions in any form to
a Candidate or Registered Third Party.
All provisions contained within this policy shall serve to ensure the protection of
freedom of expression while maintaining that:
x Corporate Resources shall not be used during an Election Period to promote or
provide an unfair advantage to any Candidate, political party, constituency
association, Registered Third Party, or a person or group supporting or opposing
a question on a ballot;
x Members of Council shall not be precluded from performing their duties as an
elected Official, nor inhibit them from representing the interests of their
constituents; and
x Information and communication related to an election shall continue to be open
and accessible to the public.
Purpose
The purpose of this policy is to create guidelines in the Municipality of Clarington
for all Candidates running for an elected office during the Election Period and to
establish parameters on the use of Corporate Resources for election related
purposes.
Corporate Policy
Scope
This policy applies to all employees of the Municipality, Candidates, political parties,
constituency associations, Registered Third Parties, and persons or groups supporting
or opposing a question on a ballot, as well as anyone acting on their behalf.
Index
1 Definitions 3
2 Responsibilities 4
3 General Provisions 4
4 Corporate Resources - Technology 4
5 Corporate Resources - Communications 5
6 Corporate Resources - Municipality Facilities 6
7 Municipality Staff 7
8 Integrity Commissioner 7
Page 2 of 8
Corporate Policy
1 Definitions
1.1 Campaign(ing) means any activity by, or on behalf of a Candidate, political
party, constituency association, Registered Third Party, or question on a
ballot meant to elicit support during the Election Period. This does not
include the appearance of elected officials, other candidates or their
supporters, or registrants at an event in their personal capacity without the
display of any signage or graphic which identifies the individual as a
candidate or registrant and without the solicitation of votes.
1.2 Campaign Materials means any materials used to solicit votes for a
Candidate or question during the Election Period including literature,
banners, posters, pictures, buttons, clothing, or other paraphernalia.
Campaign Materials include materials in all media, for example, print,
displays, electronic radio or television, online including websites or social
media.
1.3 Candidate means any person who has filed, and not withdrawn a
nomination, in a municipal, school board, provincial or federal election or by-
election. Where referred to in this Policy, the term Candidate can also be
substituted to read political party, constituency association, Registered Third
Party, or a person or group supporting or opposing a question on a ballot.
1.4 Corporate Resource means items, staff, services, or resources which are
the property of the Municipality of Clarington including materials, equipment,
vehicles, facilities, land, technology (computers, smartphones, tablets, etc.),
intellectual property, images, logos and supplies. Working hours, the time
where the Municipality pays its employees to complete certain duties or
tasks, is also considered to be a Corporate Resource.
1.5 Election Period means the official Campaign period of an election for:
x A municipal or school board election; the Election Period commences
on the first day prescribed for the filing of nominations in accordance
with the MEA and ends on voting day.
x A provincial or federal election; the Election Period commences the
day the writ for the election is issued and ends on voting day.
x A question on the ballot; the period commences the day Council
passes a by-law to put a question to the electorate, and ends on voting
day.
x A by-election; the period commences when the by-election is called
and ends on voting day.
1.6 Local Board means a body, municipal service board, or local authority
established by the Municipality of Clarington.
Page 3 of 8
Corporate Policy
1.7 MEA means the Municipal Elections Act, 1996, as amended, S.O. 1996, c. 32,
Sched.
1.8 Municipal Facility/Building means any building or facility owned or
operated by the Municipality of Clarington or Clarington local board.
1.9 Registered Third Party shall have the same meaning as "Registered Third
Party" under the MEA or "Third Party" under the Election Finances Act
(Ontario) and Canada Elections Act.
2 Responsibilities
2.1 Candidates to:
x Adhere to the guidelines and parameters established by this policy.
2.2 Municipal Clerk to:
x Administer this policy and provide for any related procedures as
deemed necessary or desirable for conducting an election.
2.3 Municipal Staff to:
x Ensure that Corporate Resources are not used for Campaigning.
3 General Provisions
In accordance with the spirit and intent of the election related legislation,
3.1 Corporate Resources and funding shall not be used by a Candidate for
Campaigning or election -related purpose during the Election Period.
3.2 This Policy also applies to an acclaimed Member or a Member not seeking
re-election.
3.3 The Municipal Clerk be authorized and directed to take the necessary
action to give effect to this Policy.
3.4 This Policy does not preclude a Member of Council from performing their
duties as a Councillor, nor inhibit them from representing the interests of
their constituents.
3.5 Individuals who have questions about this Policy are encouraged to contact
the Municipal Clerk to obtain further clarification.
Page 4 of 8
Corporate Policy
4 Corporate Resources - Technology
Further to Section 3.1 above, the following is provided for greater clarity when
considering the use of corporate technology resources:
4.1 Members of Council are provided access to corporate information technology
(I.T.) assets to fulfill their duties and responsibilities as an elected official, but
may not use those assets for Campaigning or the development of Campaign
Materials. This includes functionality through municipally issued
smartphones such as calendar, email, texts, and other such functions.
4.2 Websites or domain names that are funded by the Municipality of Clarington
may not be used for Campaigning. The Municipality's official election
website or webpages will provide Candidate contact information, including a
link to a Candidate's website, but shall in no way endorse any Candidate.
Notwithstanding, Candidates may provide a link to the Municipality's official
election website or webpages in their campaign materials in order for electors
to access additional information about the election and voting process.
4.3 Once a Member of Council registers to be a Candidate, any links from a
Municipal website or social media account to his or her website or social
media pages will be removed from the Municipality's webpages if the
Member's website or social media page contains or will contain Campaign
Material.
4.4 In an election year, Mayor and Council biographies on the Municipal website
shall remain static and no changes to these pages will be permitted.
4.5 The Municipality's voicemail system shall not be used by Candidates to
record campaign -related messages nor shall the computer network, including
the email system, be used to distribute Campaign -related correspondence.
5 Corporate Resources - Communications
Further to Section 3.1 above, the following is provided for greater clarity when
considering the use of corporate communication resources:
5.1 Members of Council may not use Council portraits funded by the Municipality,
either as a corporate or Member expense, in Campaign Materials.
5.2 Photographs produced for, and owned by, the Municipality may not be used
for any election purposes.
Page 5 of 8
Corporate Policy
5.3 Candidates may not print or distribute reference to any of the
Municipality's email addresses, telephone numbers, or facility addresses
on any Campaign Materials.
Notwithstanding, Candidates may provide a link to the Municipality's official
election website or webpages in Campaign Materials in order for electors to
access additional information about the election and voting process (see also
Section 4.2).
5.4 The Clerk may develop and distribute information through various means for
the purpose of advising and educating electors. Candidates are permitted
to promote and distribute election information provided by the Clerk,
provided that such information is not modified in anyway.
5.5 The Municipality's logo, crest, coat of arms, and slogans, or any other
images or illustrations owned or under the jurisdiction of the Municipality,
may not be used in any Campaign Materials. As per the Use of Corporate
Logo by Members of Council Policy (see Report COD-030-11), the logo or
any related material shall not be available for use as of January 1 st in an
election year.
Notwithstanding, Candidates may capture their own photos of Municipal
property for use in campaign material, provided the photo is taken from a
publicly accessible area, and does not contain a Municipal sign, logo, crest,
coat of arms or slogan in the background.
5.6 Distribution lists or contact lists developed utilizing Corporate Resources and
in the custody and control of the Municipality shall not be utilized for election
purposes.
5.7 The following shall be discontinued for Members of Council from the day
prior to Nomination Day in a municipal election year to Voting Day.
x All printing, high speed photocopying and distribution, including
printing and general distribution of newsletters unless so directed and
approved by Council, and
x The ordering of business cards and stationery.
5.8 Members of Council may not,
x Print, post or distribute any material paid by municipal funds that
illustrates that a Member of Council or any other individual is
registered in any election or where they will be running for office,
Page 6 of 8
Corporate Policy
x Profile (name or photograph), or make reference to, in any material
paid by municipal funds, any individual who is registered as a
candidate in any election,
x Print or distribute any material using municipal funds that makes
reference to, or contains the names or photographs, or identifies
registered candidates for municipal elections (minutes of Municipal
Council and Committee meetings are exempt from this policy).
6 Corporate Resources - Municipality Facilities/Buildings
Further to Section 3.1 above, the following is provided for greater clarity when
considering the use of Municipal Facilities/Buildings, including Municipality
owned or leased lands, as Corporate Resources:
6.1 Any Candidate may attend any public Standing Committee, Advisory
Committee or Council meeting; however, they shall not use this forum to
speak on, or address, any matter relating to their Campaign.
6.2 Candidates are prohibited from renting space (e.g. a booth) as part of a
Municipally organized event.
6.3 All Candidates must adhere to the provisions set out in any other Municipal
Policies pertaining to Municipal Facilities/Buildings.
6.4 Members of Council and Candidates may not use their constituency office,
municipal or any municipally -provided facilities for any election -related
purpose, which includes the display of any Campaign -related signs in the
window or on the premises, as well as the display of Campaign Material in
the office.
6.5 Campaigning and the distribution or display of Campaign Material is not
permitted in any municipal or local board facility, on municipal land, or at
municipal or local board event including any municipal or board meeting.
6.6 Section 6.5 does not prohibit the erection of a temporary election or
campaign signs on municipal land in accordance with the Municipality's
Election Sign By-law.
6.7 Candidates are prohibited from using a Municipal Facility/Building as a
campaign office.
6.8 Sections 6.4 and 6.5 do not apply to a Candidate or external organization
renting space within a municipal facility/building (other than the Municipal
Administrative Centre, Clarington Library facilities and the Museum Buildings)
for election related purposes during the rental period and within the rented
area.
6.9 The rental, to candidates, of advertising space on arena boards and lobby
monitors, or any other municipal social media site, is prohibited.
Page 7 of 8
Corporate Policy
6.10 Campaigning on public sidewalks and highways is permitted, provided that
such campaigning is in compliance with prevailing legislation and Municipal
by-laws.
6.11 Vehicle and/or mobile signs may be displayed as per the Municipality's
Election Sign By-law.
7 Municipality Staff
7.1 In accordance with the Policy E1 - Employee Code of Ethics, Municipal
Staff are prohibited from using corporate resources for the benefit of a
Candidate or Campaign. Policy E1 also sets out the rules for participation
in political activities by staff.
8 Integrity Commissioner
8.1 The Municipality's appointed Integrity Commissioner is considered to be
a Corporate Resource, under contract with the Municipality and may
receive, from time to time, compensation from the Municipality in
accordance with services provided.
8.2 Members of Council shall not use the services of the Municipality's Integrity
Commissioner during the Election Period for the purposes of seeking advice
related to their Campaign.
9 Limitation
9.1 Nothing in this Policy shall prohibit a Member of Council from performing
their job as a Councillor, nor inhibit them from representing the interests of
the constituents who elected them. All tenets of this policy are subject to
the exception of Members' actions associated with fulfilling their normal and
ongoing representative roles as Members of Council (such as attending
annual or regular scheduled events, up until the official end of the term they
are serving.
Page 8 of 8
Corporate Policy
POLICY TYPE:
SUBSECTION:
POLICY TITLE:
POLICY #:
POLICY APPROVED BY
EFFECTIVE DATE:
REVISED:
APPLICABLE TO:
1. Purpose:
•
Leading the Way
Operational
Communication/Customer Service
Political Activities
F5
Council
March 21, 2005
October 3, 2011
All Employees
To protect the integrity of the public service while allowing employees to exercise
their democratic rights if they so choose.
2. Policies:
a) Employees are prohibited from conducting any political activity in the workplace.
Such activities include, but are not limited to, the following:
i) Making phone calls or stuffing envelopes for a particular candidate
ii) Soliciting campaign contributions from subordinates, colleagues or
persons/organizations having dealings with the local government
iii) Wearing campaign buttons or displaying other visible advertisements for
one or more candidate
iv) Making public endorsement of one or more candidates
b) Employees who choose to conduct political activities outside the workplace are
discouraged from doing so.
c) Where an employee chooses to engage in political activity outside the
workplace, he/she shall:
i) Not coerce, solicit or influence other employees
ii) Not represent the Municipality
iii) Not prejudice or impair the relationship between Council and
Administration.
d) The Municipal Administrative Centre, Library facilities and museum buildings,
shall not be used by any person, employee or otherwise for the display or
distribution of political campaign materials, signage, etc.
e) In order to ensure the integrity of the employer/employee relation, no employee
shall participate or be involved in any political activity of a candidate running for
municipal election.
f) Where a Municipal employee seeks an elected office, he/she shall be governed
by the Municipal Elections Act.
F5 — Political Activities Page 1 of 1
Attachment 3 to Report CLD-008-18
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
The Corporation of the Municipality of Clarington
By -Law No. 2018-XXX
Being a By-law to repeal By-law 2010-010,
to adopt the Use of Corporate Resources
for Election Purposes Policy
Whereas Sub -section 88.18 of the Municipal Elections Act, 1996, as amended, (the Act) states
that, before May 1 in the year of a regular election, municipalities and local boards shall
establish rules and procedures with respect to the use of municipal or board resources, as the
case may be, during the election campaign period;
Whereas Sub -section 88.15 (1) of the Act states that money, goods and services given to and
accepted by a person for his or her election campaign, or given to and accepted by another
person who is acting under the person's direction, are contributions;
Whereas Section 88.8 (4) 5 of the Act states that a municipality or local board states that a
municipality or local board shall not make a contribution to the election campaign of a
candidate;
Whereas Council had previously passed By-law 2010-010 adopting the "Use of Corporate
Resources for Election Purposes Policy"; and
Whereas the Council of the Municipality of Clarington deems it necessary to update the "Use
of Corporate Resources for Election Purposes Policy".
Now Therefore the Council of the Municipality of Clarington enacts as follows:
That the attached Policy Statement in respect to Use of Corporate Resources for
Election Purposes be adopted to replace the Policy Statement forming part of By-law
2010-010.
2. That Attachment 1, Policy F110, forms part of this By-law.
3. That By-law 2010-010 be repealed.
4. This by-law shall come into force and effect on the date of passing.
Passed in Open Council this day of , 2018.
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
Attachment 4 to Report CLD-008-18
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
The Corporation of the Municipality of Clarington
By -Law No. 2018-XXX
Being a By-law to amend By-law 2017-020,
Council Code of Conduct
Whereas Policy F5 — Political Activities has been deleted as a result of consolidating parts of
the Policy with Policy F110 — Use of Corporate Resources for Election Purposes Policy, to
provide clarify and consistency, and
Whereas the Council Code of Conduct makes reference to Policy F5 — Political Activities,
Now Therefore the Council of the Municipality of Clarington enacts as follows:
1. That Schedule A to By-law 2017-020 is amended to delete:
"15.1 (i) Clarington Policy F5 Political Activities"
2. This by-law shall come into force and effect on the date of passing.
Passed in Open Council this day of , 2018.
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk