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Home My WebLink AboutCOD-043-06 , . .. CJ1J!.-4Jglon REPORT 113 REPORT CORPORATE SERVICES DEPARTMENT Meeting: COUNCIL Date: June 26, 2006 ~P6+ '3'1,"J ~o~ Report #: COD-043-06 File#_ By-law # Subject: CL2006-8, Bowmanville Waterfront Trail and Pedestrian Bridge Recommendations: It is respectfully recommended to Council the following: 1. THAT Report COD-043-06 be received; 2. THAT Rutherford Contracting Limited, Gormley, Ontario with a total revised bid in the amount of $222,602.42 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2006-8, be awarded the contract for the Bowmanville Waterfront Trail and Pedestrian Bridge as required by the Engineering Department; 3. THAT funds required in the amount of $357,000.00 ($222,602.42 revised tender, plus design, administration, contingencies, benches and garbage receptacles) be drawn from Engineering 2005 Capital Account #110-32-325-83280-7401 (Including $107,000.00 from Canada / Ontario Infrastructure Program; and 4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. Submitted by: ReViewedbyd ~~ Franklin Wu, Chief Administrative Officer . . Ca nella, C.E.T. Director of Engineering Services MM/NT/ASC/LB/km REPORT NO.: COD-043-06 PAGE 2 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the Bowmanville Waterfront Trail and Pedestrian Bridge, as required by the Engineering Department and as shown on the map below: If ~~~ $ BOWMANVILLE Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were received and tabulated as per Schedule "B" attached. As the low bid exceeded the budget allocation of $357,000.00, one of the two pedestrian bridges and 150 m of trail have been deleted from the project. The tender specifications provided for deletions as required to meet the available budget. The total project cost, including Project Administration, and costing allocation is $357,000.00 and will be provided from the 2005 Capital Budget Account # 110-32-325-83280-7401, and includes $107,000.00 from Canada / Ontario Infrastructure Program. The low bidder has previously performed satisfactory work for the Municipality of Clarington. REPORT NO.: COD-043-06 PAGE 3 The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Rutherford Contracting Limited, Gormley, Ontario, be recommended for the contract for the Bowmanville Waterfront Trail and Pedestrian Bridge. Attachments: Attachment 1 - Schedule "A" By-law Attachment 2 - Schedule "B" Recommendation Memo & Letter Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-lAW 2006- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Rutherford Contracting Limited, Gormley, Ontario, to enter into agreement for the Bowmanville Waterfront Trail and Pedestrian Bridge. THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON HEREBY ENACTS AS FOllOWS: 1 . THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Rutherford Contracting Limited, Gormley, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2006. By-law read a third time and finally passed this day of ,2006. John Mutton, Mayor Patti l. Barrie, Municipal Clerk SCHEDULE "B" MEMO TO: Louann Birkett, Purchasing Manager FROM: Peter Windolf, O.A.L.A., Manager of Park Development DATE: June 16, 2006 SUBJECT: Bowmanville Waterfront Trail and Pedestrian Bridge Contract CL2006-8 The Engineering Services Department has reviewed the recommendation provided by TSH and offers the following comments. We concur with the recommendation to award the contract to Rutherford Contracting Limited in the amount of $222,602.42 exclusive of G.S.T. for the waterfront trail and pedestrian bridge works. In order to bring the project within budget one of the two proposed pedestrian bridges and 150m of trail have been deleted from the project. A contingency amount of approximately 10.0% is carried forward for the project due to the poor soil conditions at the bridge location and at sections of the proposed trail and an additional amount of $16,000 has be allocated for the supply and installation of park benches and trash receptacles along the trail. Therefore, including original Master Plan development, detailed design, tender fees, and contract administration fees, the engineering department advises the following Municipal breakdown for the above referenced project; Bowmanville Waterfront Trail and Pedestrian Bridoes Account 110-32-325-83280-7401 Total Project $357,000.00 Amount Budoet Amount $357,000.00 Estimated $0 Budoet Balance 4':oor RECEIVED JUN 1 9 2006 MUNICIPALITY OF CLARINGTON PURCHASING DEPARTMENT Bowmanville Waterfront Trail and Pedestrian Bridges CL2006-8 2 SCHEDULE" B" June 16, 2006 Originally the Bowmanville Waterfront Recreation Area project was a much more comprehensive project that was intended to create a waterfront park on the Bowmanville Creek between Port Darlington Road, West Beach Road, Soper/Bowmanville Creek and the Port Darlington Marina property. A master plan was completed and detailed design was started for improvements to the boat launch, the fish cleaning station, passive recreational areas, parking lots and a portion of Waterfront Trail through the area. The Municipality received approval for 29.51 % funding assistance from the Canada/Ontario Infrastructure Program (formerly SuperBuild). The original project was scaled back significantly when Council pursued the acquisition of additional land along the Lake Ontario waterfront for the future Port Darlington Waterfront Park. A large portion of the consulting costs reflected in TSH's attached report are related to the original project. Based on the new scope of work the funding available from the Canada/Ontario Infrastructure Program for this project is $107,000.00. The remaining $250,000.00 was provided from Reserves. We recommend the report to Council move forward based on the above costs and funding arrangements. Attached for your files is the recommendation provided by TSH. Should you have any further question, please feel free to contact the undersigned. Regards, k~~ Peter Windolf, O.AL.A Manager of Park Development PW/sc Attachment cc AS. Cannella, Director of Engineering Services Ron Albright, P. Eng., Totten Sims Hubicki Nancy Taylor, Director of Finance CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 II lilt SCHEDULE "B" Touen Sims Hublckl Associates 513 Division Street, Cobollrg, On!:uio, Canada K9A 5G6 (905) 372 2121 Fax: (905) 372-3621 E-/nail: cOhllttlg@tsh.clI www.tsh,Cll engineers architects planners June 8, 2006 Mr. A. S. Cannella, C.E.T. Director of Engineering Services Corporation of the Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario. L I C 3A6 Dear Mr. Cannella: Re: Contract No. CL2006-8 Bowmanville Waterfront Trail and Pedestrian Bridges Tender(s) for the above project were opened at the Municipal Offices on Thursday, June 1,2006 at 2:00 p.m. A list of the bids received is provided in the table below. All numbers are exclusive of GST. BIDDER TOTAL BID Rutherford Contracting Ltd. $460,623.96 Gormley, ON Royalcrest Paving & Contracting ltd. $630,598.00 Toronto, ON Peninsula Construction Inc. $746,638.37 Fonthill, ON Based on the low bid submitted and other associated costs, the total project costs would be in excess of the available $357,000 budget from Account #110-32-325-83280-7401. Addendum I states that the tender quantities could be decreased as required to meet available budget. This quantity reduction results in total tender amounts as shown below, exclusive of GST. BIDDER TOTAL BID Rutherford Contracting Ltd. $222,602.42 Gormlev, ON Royalcrest Paving & Contracting ltd. $367,497.67 Toronto, ON Peninsula Construction Inc. $388,992.70 Fonthill, ON The low bidder's submitted tender has been reviewed and is in order. In addition to the number of parks Rutherford Contracting Ltd. has completed for the Municipality of Clarington in the last few years (CL2004-13), Rutherford has also completed a number of projects with similar scope for public agencies such as the Town of Richmond Hill and the Town of Markham. Those references that were contacted stated that Rutherford completed the necessary work in a timely manner meeting schedule requirements. in accordance with project specifications and were professional and knowledgeable of the required work. Mr. A. S. Cannella June 8. 2006 SCHEDULE "B" 2 The following is a summary of the total project costs exclusive ofG.S.T.: Revised Tender Amount Master Plan, Detailed Design and Tendering Contract Administration Contingencies Benches and Garbage Receptacles Total $222,602.42 $72,943.78 $23,260.24 $22, I 93.56 $16.000.00 $357,000.00 As provided by the Director of Engineering Services funding for this project was considered and approved as part of the 2005 Budget review process and is to be drawn from Account # 11 0-32-325-83280- 7401. Based on the total project cost of$357.000.00 and the available budget of $357,000.00 from Account #110-32-325-83280-7401 the project will faIl within budget. It is recommended that the revised tender in the amount of $222,602.42 (exclusive ofG.S.T.) be awarded to Rutherford Contracting Ltd. of Gormley, Ontario based on available budget and their past performance. Please proceed with the award of this Contract at your earliest convenience. Should you have any questions regarding this matter, please contact the undersigned. Best regards, /?- JJif Ron Albright, P.Eng. Project Engineer RAfra "-'"CfIrm.i<ct"42.1I0311.02'<or=pI2I6117doc pc: Peter Windolf, Manager, Park Development, Municipality of CIa ring ton TIM