HomeMy WebLinkAbout2018-01-09 MinutesBOARD OF MANAGEMENT
BOWMANVILLE BUSINESS IMPROVEMENT AREA
Minutes of a regular meeting of the Board of Management held at
6:30 p. m., on Tuesday, January 9, 2018 in Committee Room 1-C in the
Bowmanville Library.
Present: Gilpin, (Joe) Neil (Regional Councilor)
Members: Lucas, R, Hooper, Holmes, Rezazada, Barry
Absent: C. Hooper
The meeting was called to order by the Chairman, who then recognized that
Joe Neil, the Regional Councillor for the Municipality of Clarington, was
present, as a delegation, to speak about, what he perceived was a problem
for the businesses in the Downtown core, because of the existence of the
parking meters. He said that he felt that, because the shopping malls, and
the soon to be created outlet mall on Highway 401 at Waverley Road,
provided free parking, that the meters discourage shoppers from coming
Downtown where they could receive a parking ticket if the time on the meter
expired. The Chairman explained that the meters were part of our "Park,
shop and go" policy, with the several parking lots Downtown providing the
opportunity for customers of park longer, up to two hours, at no charge.
The Chairman thanked Neil for his input on this matter.
Moved by Rezazada, seconded byHolmes ,
THAT the Minutes of the previous meeting be adopted as circulated.
"CARRIED"
Correspondence was received from the Salvation Army, Faye Langmaid on
behalf of the Municipality of Clarington and the OBIA Association.
Moved by, seconded by,
That the correspondence be received and filed. "CARRIED"
Page 2
The Treasurer presented his unaudited Financial Report for 2017. A copy is
attached to these Minutes.
After the Treasurer answered questions about some of the details connected
to the report, is was
Moved by Rezazada, seconded by R. Hooper,
THAT the Treasurer's Report be adopted as presented. `CARRIED"
Next the Treasurer presented the Budget for 2018. Some discussion
followed, with the Treasurer explaining the rationale behind his
recommendations. The back of this Report included the details of the
various honoraria which had been approved at previous Board meetings over
the years, with the exception of the revised starting amount for the
yet -to -be -hired new Manager of Operations, which was changed by motion
at the Board meeting in November 2017.. A copy is attached to these
Minutes.
Moved by Rezazada, seconded by Barry,
THAT the 2018 Budget be approved as presents. "CARRIED'
Reports:
Council Liaison: Hooper reported that the snow banks in the Downtown
BIA core will soon be removed.
Events: No report.
Membership Relations: No report.
Streetscape: No report
Communications: No report.
Board of Trade: Barry reported that a meeting of the Board of Trade is
planned for next week.
Page 3
Web Site: Rezazada reported with some enthusiasm on the results of the
addition of the animation provided by Saucy Tunes Graphics on the
Marketing Website.
Media Relations: R. Hooper reported for C. Hooper that nothing of
significance had appeared on the social media site.
There was no "BUSINESS ARISING" from the previous meeting.
Under "NEW BUSINESS", R. Hooper expressed concern that there was
little interest by the businesses in the Bowmanville BIA to remain open
longer in December to take advantage of Christmas shopping. He said that
he had no suggestions of how to get the members to co-operate in this
initiative, but that he felt that it should be studied to see if a solution could
be found to make it happen.
Moved by R. Hooper, seconded by Rezazada ,
THAT the Meeting be adjourned.
"CARRIED"
The next meeting is scheduled for Tuesday, February 13, 2018 in Committee
Room 1-C in the Bowmanville Library at 6:30 p. m.
HISTORIC DOWNTOWN BOWHANVILLE
Financial Report for 2017 Unaudited) and Budget for 2018
Approved
Budget
2018
$ 51,500.00 (5)
70,000.00
2,500.00
22,500.00
31,000.00
5,000.00
1,320.00 (6)
$183,820.00
13,000.00
$170,820.00 (7)
Cash on Hand: December 31, 2016 Cash on Hand: December 31, 2017
Petty Cash
Approved
Approved
$ 200.00
Budget
Actual
Current Account
2017
2017
Administration
$ 57,500
$ 52,222.18 (1)
Events
70,000
68,621.54 (2)
Special Promotion
2,500
2,226.22
Streetscape (net)
22,500
25,621.83 (3)
Capital Works
9,000
5,281.90
Contingency Fund
5,000
00.00
Website Marketing
1,000
2,280.05 (4)
Totals
$167,500
$156,253.72
Less: Surplus/Deficit
200
Net Budget
$167,300
Approved
Budget
2018
$ 51,500.00 (5)
70,000.00
2,500.00
22,500.00
31,000.00
5,000.00
1,320.00 (6)
$183,820.00
13,000.00
$170,820.00 (7)
Cash on Hand: December 31, 2016 Cash on Hand: December 31, 2017
Petty Cash
$ 200.00
Petty Cash
$ 200.00
Current Account
187,64
Current Account
1 13,125.68
Surplus
$ 387,64
Surplus
$ 13,325.68 (8)
(1) Reflects non-payment of final quarter payment of honorarium to
Manager of Operations.
(2) Actual amount spent on Events was $115,574.04
(3) Includes 50150 cost sharing of labour expense with Municipality in the
amount of $5,550.00.
(4) Includes approved website video clips by Saucy Tunes Graphics.
(5) Reflects $6,000 reduction in honorarium for new, yet to be hired, General
Manager.
(6) Includes video clip of Bluesberry Festival for Marketing Website.
(7) Represents a 2.1% increase in BIA tax levy in 2018.
(8) Includes interest earned in the amount of $751.81 on cash advance from
tax levy from the Municipality in 2017.
Historic Downtown Bowmanville
Revised Schedule of Remunerations
for 2018
Secretary's Honorarium $ 3,000
Treasurer's Honorarium $ 4,000
Manager of Operation's
Honorarium $14,000
Consultant/Advisor
Honorarium
$ 400
Co-ordinator of Vendor's
Honorarium
$ 6,000
Support Staff's
Honorarium (X3)
$ 4,500
Waste Control/Litter –
$15 per hour—April to
October (680 hours)
$10,200
*Office Rent
$ 5,700
*(to include light, heat, water, office equipment, telephone, taxes,
insurance, etc (no change)
The Treasurer, in consultation with the Manager of Operations "shall
determine the timing and manner of these payments".
Monies paid for music at all events is normally set at $400 for a four
hour performance, but not to the exclusion of other arrangements that
may be negotiated.
Other forms of entertainment, which may be hired from time -to -time,
are paid according to the negotiated contract price.