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HomeMy WebLinkAbout2017-12-07 MinutesAbandoned Cemetery Committee December 7, 2017, 5:30pm Meeting Minutes Present: Angie Ball, Co -Chair Todd Taylor Kim Vaneyk Nancy Trimble Laura Suchan Also in attendance: Anne Greentree, Municipal Clerk Bob Genosko, Parks Supervisor Teresa Aide, Cemetery Services & Records Clerk Absent: John Bate, Elected Chair Jim Lowe Councillor Ron Hooper 1. Minutes Todd requested the Minutes of the June 9, 2016 be corrected to state the approval date of the previous Abandoned Cemetery Committee Meeting as December 3, 2015 and not June 9, 2016. 2. New Business a) Data collection — update Angie Ball informed the Committee that she will be able to work on the data collection over the Christmas Holidays and forward the information to Teresa Aide early in the New Year. Teresa will only have until the end of February to input the data into Stone Orchards, as it is a Municipal Election Year. Nancy will provide the Municipality with links to other websites that have information on Abandoned Cemeteries. b) Potters Cemetery Enfield — needs care Nancy Trimble recently visited the Potters Cemetery Enfield (Old Methodist Cemetery), shared pictures of the cemetery requiring grass cutting. Nancy also visited other cemeteries. She was unable to locate Billings Cemetery, but did manage to attend the Brown Family Cemetery, Coulter -Hamilton Family Plot, and the Smith Family Cemetery. Anne explained the legal status for each cemetery regarding access and Legal will continue the process in spring of 2018. Bob confirmed that each abandoned cemetery is inspected by Municipal staff once a year for health and safety concerns. Bob also confirmed that the stone cleaning policy is to let nature take its course or in some cases mild cleaners may be used but no power washers. c) Future Budgetary Concerns Bob Genosko informed the Committee that the remainder of the 2016 budget went to maintenance after paying the invoice for the obelisk that was restored at the Trulls Cemetery. The entire budget of $10,000 went to maintenance for 2017 and same for 2018. He reported that the cut off for funding requests is September of the preceding year. Nancy requested that Operations repair the fence at Coulter -Hamilton Family Plot and place the monuments appropriately that are leaning against the fence. She also requested that the fence at the Smith Family Cemetery be repaired (at one corner of the fence). 3. New Business Angie Ball expressed interest in members reapplying to this Committee for another term. Anne explained that a review of the Committee's mandate and the work that has been completed regarding data collection will be reviewed. Should it be concluded that the Committee has fulfilled its mandate, staff will report to Council and Council will determine if there is merit in continuing with the Committee. Nancy will provide the GPS coordinates for the entrance to each abandoned cemetery at the next meeting. Next meeting is scheduled for Thursday, February 22, 2018 @ 5:30pm in Meeting Room 1C. 4. Adjournment The meeting adjourn at 6:35 PM.