HomeMy WebLinkAbout2018-03-05Clariiw-n
General Government Committee
Minutes
March 5, 2018
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Minutes of a meeting of the General Government Committee held on Monday, March 5,
2018 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner and Councillor W. Woo
Regrets: Councillor C. Traill
Staff Present: G. Acorn, T. Cannella, C. Peters, T. Pinn, M. Marano, R. Maciver,
G. Weir, J. Gallagher, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business — Introduction
Councillor Cooke asked that a new business item, regarding Holt Road, be added to the
New Business — Consideration section of the agenda.
Councillor Partner asked that a new business item, regarding Postal Banking, be added
to the New Business — Consideration section of the agenda.
3 Adopt the Agenda
Resolution #GG -133-18
Moved by Councillor Woo, seconded by Councillor Partner
That the Agenda be adopted as presented, with the addition of the new business items
regarding Postal Banking and Holt Road.
Carried
4 Declaration of Interest
There were no declarations of interest stated at this meeting.
5 Announcements
Members of Committee announced upcoming community events and matters of
community interest.
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Clarington General Government Committee
Minutes
March 5, 2018
6 Adoption of Minutes of Previous Meeting
Resolution #GG -134-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That the minutes of the regular meeting of the General Government Committee meeting
held on February 12, 2018, be approved.
Carried
7 Delegations
7.1 Lorraine Sunstrum-Mann, Executive Director, Grandview Children's Centre
Regarding the Grandview Children's Centre Capital Build Update
Lorraine Sunstrum-Mann, Executive Director, Grandview Children's Centre, was
present regarding the Grandview Children's Centre Capital Build Update. She made a
verbal presentation to accompany an electronic presentation. Ms. Sunstrum-Mann
thanked the members of Committee for their continued interest and support in the
Grandview Children's Centre. She provided an overview of what they do at the
Grandview Children's Centre. She provided details on the Grandview kids and noted
that they currently serve over 5,600 children with nearly 3,400 children waiting for
services. Ms. Sunstrum-Mann reviewed the services that are offered at various
locations. She explained that the future will bring continued population growth which
will result in an increased demand for services. She advised the Committee that the
next steps for growth is to build the future for the Grandview Kids which includes
building a new centre. She referred to a photo of the concept plan of the Centre which
is to be located in Ajax. Ms.Sunstrum-Mann added that they are hopeful to secure the
remaining funds and move forward with the build. She concluded by asking the
members of Committee to support the request for $100,000 over a five year
commitment.
Resolution #GG -135-18
Moved by Councillor Woo, seconded by Councillor Neal
That the delegation of Lorraine Sunstrum-Mann, Executive Director, Grandview
Children's Centre Regarding the Grandview Children's Centre Capital Build Update, be
received with thanks.
Carried
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Clartw-n General Government Committee
Minutes
March 5, 2018
10.1 Andre Marois, Director, RER Corridor Infrastructure — Lakeshore East and
Chris Burke, Director, Service Planning, Planning and Policy, Regarding an
Update on the GO Extension
Andre Marois, Director, RER Corridor Infrastructure — Lakeshore East and Chris Burke,
Director, Service Planning, Planning and Policy, were present regarding an Update on
the GO Extension. Mr. Marois and Mr. Burke made a verbal presentation to accompany
an electronic presentation. Mr. Burke provided an overview of the project in Clarington.
He summarized the service investments in Durham Region. Mr. Burke provided an
update on the current Lakeshore East GO Services, explaining that they have added
171 weekly train trips and 167 weekly additional bus trips. He stated that the expansion
of GO services will be every 15 minutes all day with electrified services to Oshawa. Mr.
Burke explained that the Bowmanville GO Train expansion will include four new stations
between Oshawa and Bowmanville. He stated that currently there is a project
underway to build a Courtice Go Bus Park and Ride and it will be ready by the end of
2018. Mr. Marois outlined the rail corridor infrastructure that will support the East
Lakeshore line expansion. He provided the Committee with an update on the project of
electrification from Union Station to Oshawa Station. Mr. Marois displayed photos of the
new GO/VIA station in Oshawa, and the new Whitby rail maintenance facility. He
explained that the transit expansion in Bowmanville is scheduled to begin a service
schedule in 2024. Mr. Marois stated that they are currently in the preliminary design
Environmental Assessment addendum stage and that public meetings will start in mid -
2018. He provided the Committee with an update on the Durham -Scarborough BRT,
and the next phase for connection between Oshawa and Scarborough.
Mayor Foster left the meeting at 10:43 AM and Councillor Neal chaired this portion of
the agenda.
Mayor Foster returned to the meeting at 10:45 AM and chaired this portion of the
agenda.
Resolution #GG -136-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the presentation by Andre Marois, Director, RER Corridor Infrastructure —
Lakeshore East (Metrolinx) and Chris Burke, Director, Service Planning, Planning and
Policy, Metrolinx, Regarding an Update on the GO Extension, be received with thanks.
Carried
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Clarington
Recess
Resolution #GG -137-18
General Government Committee
Minutes
March 5, 2018
Moved by Councillor Partner, seconded by Councillor Cooke
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:59 AM with Mayor Foster in the Chair.
8 Communications - Receive for Information
8.1 Minutes of the Newcastle Community Hall Board dated January 16, 2018
8.2 Minutes of the Bowmanville Business Improvement Area dated
February 13, 2018
8.3 Mark Majchrowski, Chief Administrative Officer, Kawartha Conservation —
Kawartha Conservation 2018 Preliminary Budget
8.4 Ralph Walton, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham — Renaming of Regional Road 57 in the Municipality of
Clarington
8.5 ADR Chambers, Ombudsman Office, Ombudsman for the Municipality of
Clarington — 2017 Annual Report
Resolution #GG -138-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the Communication Items 8.1 to 8.5 be received for information, with the exception
of Communication Items 8.2 and 8.5.
Carried
8.5 ADR Chambers, Ombudsman Office, Ombudsman for the Municipality of
Clarington — 2017 Annual Report
Resolution #GG -139-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the Communication Item 8.5, ADR Chambers, Ombudsman Office, Ombudsman
for the Municipality of Clarington — 2017 Annual Report be received for information.
Carried
Clarington- General Government Committee
Minutes
March 5, 2018
8.2 Minutes of the Bowmanville Business Improvement Area dated
February 13, 2018
Resolution #GG -140-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Communications Item 8.2, minutes of the Bowmanville Business Improvement
Area dated February 13, 2018, be received for information; and
That the Bowmanville Business Improvement Area secretary be advised that the
minutes be changed to reflect that Councillor Hooper stated that the snow removal
budget in the downtown was "close to being exceeded" not that it had been exceeded.
Carried
9 Communications — Direction
9.1 Ted Paulsen, Owner, Canadian Parks Brewing — Manufacture's Limited
Liquor Sales ("by -the -glass") Licence
Resolution #GG -141-18
Moved by Councillor Neal, seconded by Councillor Woo
That Communication Item 9.1, Ted Paulsen, Owner, Canadian Parks Brewing —
Manufacture's Limited Liquor Sales ("by -the -glass") Licence, be endorsed;
That the Council of the Municipality of Clarington is in support of the issuance of the
Manufacture's Limited Liquor Sales Licence (By the Glass) to the Canadian Parks
Brewing Company to sell and serve beer for consumption by patrons at its
manufacturing site, of 422 Lake Road, Bowmanville, and
That the Canadian Parks Brewing Company and the ACGO be advised of Council's
decision.
Carried
9.2 Ryan Paquette, Project Coordinator, R.W. Tomlinson Limited — MTO - Hwy
#115 Culverts Noise By-law Exemption Request
Resolution #GG -142-18
Moved by Councillor Woo, seconded by Councillor Partner
That an exemption to the Municipality's Noise By-law 2007-071 for Hwy #115 Culverts
Construction, as requested by Ryan Paquette, Project Coordinator, R.W. Tomlinson
Limited, from April 30, 2018 until July 31, 2018, be approved.
Carried
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Clar-ington-
General Government Committee
Minutes
March 5, 2018
9.3 United Shoreline: Ontario — Lake Ontario Shoreline
Resolution #GG -143-18
Moved by Councillor Neal, seconded by Councillor Partner
That Communication Item 9.3, United Shoreline: Ontario — Lake Ontario Shoreline, be
received for information.
Carried
9.4 Chantelle Bourgeois, Owner/Trainer, CMB Racing — Slots Facility at Ajax
Downs and the Quarter Horse Racing Industry
Resolution #GG -144-18
Moved by Councillor Partner, seconded by Councillor Neal
Whereas the quarter horse racing industry is an important part of the rural economy of
Clarington and Durham Region;
And whereas the only quarter horse racetrack in Ontario is located at Ajax Downs;
And whereas the viability of Ajax Downs depends on keeping the slots at the Ajax
Casino;
Now therefore be it resolved:
That the Municipality of Clarington supports keeping the slots at Ajax Casino to ensure
the continued viability of Ajax Downs and the quarter horse racing industry in Clarington
and Durham Region; and
That this motion be forwarded to MPP's for Durham, the Minister of Agriculture, the
Premier of Ontario, the Alcohol and Gaming Commission of Ontario, area municipalities,
and the Region of Durham.
Carried
9.5 Christopher Harris, Town Clerk, Town of Whitby — Provincial Library Fund
Resolution #GG -145-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the following Town of Whitby resolution, regarding the provincial Library Fund, be
endorsed by the Municipality of Clarington:
Whereas public libraries provide safe, inclusive, and vibrant community hubs
where residents of all backgrounds are welcome to learn, work, innovate,
explore, connect, and collaborate;
M
Clariiw-n
General Government Committee
Minutes
March 5, 2018
And whereas the Whitby Public Library works closely with the community to
deliver valued services and contributes to a culture of social good by sharing
knowledge and resources;
And whereas the Whitby Public Library continues to be a catalyst for Whitby
residents and organizations to pursue their goals and dreams and reach their
potential by connecting them with the expertise and resources they need, and
transforms information into knowledge that positively impacts their lives;
And whereas the Whitby Public Library continues to manage public resources
with the utmost care and is committed to the sustainability of its services;
And whereas the Whitby Public Library continues to deliver services that
support provincial initiatives, such as poverty reduction, lifelong learning and
skill development, local economic development, health literacy, and provides
equitable access to provincial government web sites and services;
Therefore be it resolved:
That the Town of Whitby urges the Province of Ontario to recognize the
contribution of local libraries within their communities and to cease the 20
year budget freeze to local public libraries in an acknowledgement of the
services they offer to all residents;
That the Town of Whitby urges the Province of Ontario to reinstate
adequate and appropriate funding for local public libraries, increasing each
year going forward in line with the consumer price index; and,
That a copy of this resolution be sent to the Ontario Minister of Tourism,
Culture, and Sport, to the Ontario Minister of Municipal Affairs, to the local
MPPs, to the Association of Municipalities Ontario, to the Ontario Library
Association, to the Federation of Ontario Public Libraries, and to the
Region of Durham and local area municipalities for endorsement.
Carried
10 Presentations
10.1 Andre Marois, Director, RER Corridor Infrastructure — Lakeshore East and
Chris Burke, Director, Service Planning, Planning and Policy, Regarding an
Update on the GO Extension
Presentation by Andre Marois, Director, RER Corridor Infrastructure — Lakeshore East
(Metrolinx) and Chris Burke, Director, Service Planning, Planning and Policy, Metrolinx,
Regarding an Update on the GO Extension was considered earlier in the meeting during
the delegation portion of the agenda.
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Clarington
Councillor Woo chaired this portion of the meeting.
11 Engineering Services Department
Resolution #GG -146-18
General Government Committee
Moved by Councillor Neal, seconded by Councillor Cooke
Minutes
March 5, 2018
That Reports EGD -005-18, EGD -006-18 and EGD -007-18 be received on consent with
the exception of Report EGD -007-18.
Carried
11.1 EGD -005-18 Bond Head Subdivision, Newcastle, Plan 40M-2411
'Certificate of Acceptance' and 'Assumption By-law', Final Works
Including Boulevard trees, Fencing and Other Related Works
That Report EGD -005-18 be received;
That the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Final Works, which include boulevard
trees, fencing and other related Works, constructed with Plan 40M-2411;
That the By-law in Attachment 2 to Report EGD -005-18 be approved
assuming a certain street within Plan 40M-2411 as a public highway; and
That all interested parties listed in Report EGD -005-18 and any delegations
be advised of Council's decision.
11.2 EGD -006-18 Westvale Subdivision Phase 3, Courtice, Plan 40M-2361
Certificate of Acceptance' and 'Assumption By -Law', Final Works
Including Roads and Other Related Works
That Report EGD -006-18 be received;
That the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Final Works, which includes final stage
roads and other related Works, constructed with Plan 40M-2361;
That Council approve the By-law in Attachment 2 to Report
EGD -006-18 assuming certain streets within Plan 40M-2361 as public
highways, and dedicating Gord Vinson Avenue and Dewell Crescent within
our road network as public highways; and
That all interested parties listed in Report EGD -006-18 be advised of
Council's decision.
Clar-ington- General Government Committee
Minutes
March 5, 2018
11.3 EGD -007-18 Building Activity Update January 1 to December 31, 2017
Resolution #GG -147-18
Moved by Mayor Foster, seconded by Councillor Hooper
That Report EGD -007-18 be received for information.
Carried
Suspend the Rules
Resolution #GG -148-18
Moved by Councillor Neal, seconded by Councillor Partner
That the Rules of Procedure be suspended to extend the meeting until 12:30 PM.
Carried
12 Operations Department
No Reports for this section of the Agenda.
13 Emergency and Fire Services Department
No Reports for this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
14 Community Services Department
14.1 CSD -002-18 Public Access Defibrillator Program - Lakeridge Health
Agreement Renewal
Resolution #GG -149-18
Moved by Councillor Cooke, seconded by Councillor Woo
That Report CSD -002-18 be received;
That Council authorize the Mayor and Clerk to sign the Agreement provided by the
Central East Prehospital Care Program (CEPCP), on behalf of Lakeridge Health; and
That Central East Prehospital Care Program be advised of action taken.
Carried
Clarington
Mayor Foster chaired this portion of the meeting.
15 Municipal Clerk's Department
General Government Committee
Minutes
March 5, 2018
15.1 CLD -009-18 2018 Municipal Elections - Compliance Audit Committee Terms
of Reference
Resolution #GG -150-18
Moved by Councillor Woo, seconded by Councillor Cooke
That Report CLD -009-18 be received;
That the members of the 2014-2018 Municipality of Clarington's Compliance Audit
Committee be thanked;
That the draft By-law attached to Report CLD -009-18, as Attachment 1, to update the
Terms of Reference for the Municipality of Clarington's Compliance Audit Committee, be
approved;
That the Municipality of Clarington's Compliance Audit Committee Rules of Procedure
be received for information; and
That Staff be directed to initiate recruitment for the appointment of the three members of
the 2018-2022 Municipality of Clarington's Compliance Audit Committee.
Carried
15.2 CLD -010-18 Appointment to the Accessibility Advisory Committee
Resolution #GG -151-18
Moved by Councillor Partner, seconded by Councillor Hooper
That Report CLD -010-18 be received;
That the following citizen representatives be appointed for a term ending
December 31, 2018 or until a successor is appointed, to the Accessibility Advisory
Committee for the Municipality of Clarington:
• Pinder Dasilva
• Sylvia Jaspers-Fayer
That all interested parties listed in Report CLD -010-18 and any delegations be advised
of Council's decision.
Carried
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Clarington
16 Corporate Services Department
General Government Committee
Minutes
March 5, 2018
16.1 COD -005-18 Joint Health and Safety Committee - 2017 Summary
Resolution #GG -152-18
Moved by Councillor Hooper, seconded by Councillor Partner
That Report COD -005-18 be received; and
That Attachment 1 to Report COD -005-18, the updated Policy# E-5 Workplace
Harassment and the Health and Safety Policy Statement be endorsed.
Carried
16.2 COD -006-18 Bowmanville West Urban Centre Secondary Plan Update
Resolution #GG -153-18
Moved by Councillor Neal, seconded by Councillor Woo
That Report COD -006-18 be received;
That the proposal received from Dillon Consulting Limited being the most responsive
bidder meeting all terms, conditions and specifications of RFP2017-10 be awarded the
contract for the provision of professional services for the Bowmanville West Urban
Centre Secondary Plan Update;
That the funds required in the amount of $203,323.60 (net HST Rebate) be drawn from
prior budget year carryover amounts in account 100-50-130-00000-7160 including
$187,824.42 from Bowmanville Town Centre Secondary Plan funding and $15,499.18
from other completed growth related studies; and
That all interested parties listed in Report COD -006-18 and any delegations be advised
by the Department of Council's decision.
Carried
16.3 COD -007-18 RFP2017-9 Soper Creek Main and East Branches
Subwatershed Study
Resolution #GG -154-18
Moved by Councillor Hooper, seconded by Councillor Partner
That Report COD -007-18 be received;
That the proposal received from Aquafor Beech Limited being the most responsive
bidder meeting all terms, conditions and specifications of RFP2017-9 and subject to a
satisfactory reference check, be awarded the contract for the provision of Soper Creek
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Clariiw-n
General Government Committee
Minutes
March 5, 2018
Main and East Branches Subwatershed Study, subject to receipt of funding from the
Bowmanville East (Soper Hills) Landowners Group Inc. and the Bowmanville North
(Soper Springs) Landowners Group Inc.;
That the funds required in the amount of $ 391,025.20 (including HST) be drawn from
the following accounts:
Developer Contributions # 100-21-130-00000-1010 $391,025.20
That all interested parties listed in Report COD -007-18 and any registered interested
parties will be advised of Council's decision regarding the award by the Corporate
Services Department.
Carried
17 Finance Department
No Reports for this section of the Agenda.
18 Solicitor's Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
No Reports for this section of the Agenda.
20 New Business — Consideration
20.1 Holt Road
Councillor Cooke did not introduce the New Business Item regarding Holt Road.
20.2 Postal Banking
Resolution #GG -155-18
Moved by Councillor Partner, seconded by Councillor Woo
Whereas the Federal Government's Canada Post Review did conclude, in 2017, with
the government announcing decisions on the future of Canada Post;
Whereas this review did not seriously consider postal banking event though the Minister
responsible for Canada Post promised that all options would be considered;
Whereas there is an urgent need for this service because thousands of rural towns and
villages do not have a bank and nearly two million Canadians desperately need
alternatives to payday lenders;
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General Government Committee
Clarftwn Minutes
March 5, 2018
Whereas postal banking helps keep post offices viable and financial services accessible
in many parts of the world;
Whereas,postal banking has the support of over 600 municipalities and close to two-
thirds of Canadians;
Whereas the small rural community of Orono, Ontario is losing its bank
September 21, 2018 and is a community largely populated by seniors who do not drive
or have bus services, and nearest financial institution will be 10 km away;
Be it resolved that the Municipality of Clarington supports the addition of postal banking
at Canada Post, with a mandate for financial inclusion with the possibility of the Orono
Post Office as its Pilot Project;
That the Municipality of Clarington call on the Federal Government to ensure that a
serious examination of postal banking is part of the government's response to the
Canada Post Review; and
That Council direct staff to forward this resolution, requesting favourable considerations
of this resolution to the Federation of Canadian Municipalities, AMO, Prime Minister
Justin Trudeau, Premier Kathleen Wynne, Durham MP's and MPP's, MP's and MPP's
from Northhumberland Peterborugh South and the Honourable Carla Qualtrough of
Public Services and Procurement.
Carried
21 Unfinished Business
22 Confidential Reports
There were no items considered under this section of the Agenda.
23 Adjournment
Resolution #GG -156-18
Moved by Councillor Neal, seconded by Councillor Partner
That the meeting adjourn at 12:27 PM.
i
Mayor
Carried
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Deputy Clerk