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Home My WebLink About1978-06-28_TM -53-78 TO: Finance and Administration Committee FROM: A. C. Guiler, Town Manager DATE: June 28th, 1978 SUBJECT: Transfer of Staff During the past few weeks we have been upgrading the Planning Department in accordance with the report approved by Council and to this end, a notice was sent in accordance with the Union Contract that the position of Clerk Typist in the Building Department was being phased out and this would result in the reduction of the work force. The Union has countered that this position should not be phased out as there is a need for this position within the municipality and would eliminate the need to hire temporary staff on a regular basis in the Clerk's and Treasurer's Departments during the year. In reviewing the need of temporary help within the Clerk's and Treasurer's Departments it was the feeling if the person displaced in the Planning Department was moved to the Clerk's Department as a Clerk -Typist and Jr. Cashier she could provide secretarial service to the Treasurer, By -Law Enforcement Officer and Fire Chief. Also provide relief on the switchboard, type summonses and count cash for the Parking Enforcement Officer, as requested in Mr. Simpson's report and also provide relief in Departments during the year while people are on vacations. During the year,vacation time accounts for the loss of 26 working weeks which puts a strain on the operations of the Departments which is partially compensated by the utilization of temporary employees which could be eliminated by the transferring of this position. This would also eliminate the need for hiring temporary help for the By -Law Enforcement Officer which was previously approved by Council. , We would recommend that the position of Clerk -Typist be transferred to the Clerk's Department from the Planning Department and that no further hiring, adjustments or rearrangemIents be made of staff for the balance of this year with the exception of replacement of, existing staff and the draftsman for the Planning Department.