HomeMy WebLinkAbout1978-05-01TM -30-78
TO: His Worship the Mayor and Members of Council
FROM: A. Guiler, Town Manager
DATE: May 1st, 1978
SUBJECT: Planning Department
Due to the resignation of the Planning Director on April 10th„ 1978,
I feel that it is necessary to review our Planning Organization.
In early 1977 Council was concerned with the overall operation of
the Municipality and commissioned the Stevenson and Kellogg Report
and in this Report the Consultants outlined various concerns regarding
the Planning Department and I would draw your attention to the following
comment: -
" The monk toad on the Dihecton o4 Ptann ng and ,the Assistant
Ptanne,t is veny heavy. They ane pnocnsing bouA O66iciat
Ptan Amendment Anpt,ications, 13 Zoning Apptications and
14 Subdivision Appt.icatio", in addition to many otheh duties.
They cute being asked to Aepont to .two Committees -- the Ptan ing
Advisony Committee and .the Ptanning Admin.ivs c tion Committee.
The adminLsPtative toad putmits time timee to be devoted to
devetopme.nt o�, needed D.v.,tn,i.et Ptans ()on Uhban Aneas."
The Report went on to recommend the make up of the Planning Department
and recommended a time frame that should be as follows:
(Town �Manager
Planning lil�irector
Director Development
Control
- Planner (Studies)
- Planner (Subdivisions) Development Engineer
- Assistant Planner Engineering Technician
- Clerk/Typist
y-Law.Enforcement
Officer
Parking
Animal Control
Building Inspectors
Plumbing Inspectors
Clerk/Typist
During November and December it was decided that we would advertise for
a Planning Director and no major decisions would be made regarding existing
Staff until the new Director had an opportunity to assess the situation
and report on his staff requirements.
-2 -
This particular matter has not been resolved and before a new Director
is hired an organization chart for. the Planning Department should be
approved and a decision made as to the placement of existing staff within
the new organization if they possess the required skills. If the required
skills of the present employees do not fill our requirements they should
be replaced.
During discussions on wages the question was raised as to the placement of
the Building and Plumbing Inspection under the control of the Planning
Department and I feel at this time it would be wise to consider this move.
In reviewing the suggested organization by Stevenson & Kellogg it was their
opinion that two Departments be created as shown in the previous chart and
as this recommendation has been rejected I would suggest the following
organization chart:
DEPARTMENT OF PLANNING & DEVELOPMENT
TOWN OF NEWCASTLE
(Responsibility & Accountability
Chart not Salary Levels)
Chief
Building
Inspector
Building Inspectors (2)
I
Plumbing Inspector (1)
Director o
Planning &
Secretary
Planner
Current
Operations
9
Planning Technician
6
Draftsman
,Clerk -Receptionist
Secretary to
__ Committee of Adjustment
Planner
Long
(Part time)
With the major back log of work in the Planning Department and the immediate
requirement to complete the new Zoning By-law, preparation of District Plans,
review of the Regional Official Plan and the ongoing Planning and Development
pressures it is critical that we organize and staff this Department with
the best professional and technical staff available.
<"! -3-
You
3_You will note in the suggested chart that I am recommending the hiring
of two senior Planners, a Planning Technician and a Draftsman which will
increase the size of the. Department to seven people at a total, yearly
salary cost to the Municipality of approximately $145,000. The actual,
cost for 1978 would be approximately $90,000., as we would only be hiring
additional staff for a portion of the year.
I would recommend the following time table be used to fill the actual
positions as recommended in the Charts
Position Date
Planning Director May 15th, 1978
Draftsman June 30th, 1978
Planning Technician June 30th, 1978
Planner - Current Operations July 31st, 1978
Planner - Long Range September 30th, 1978