HomeMy WebLinkAbout1978-01-31TM -10-78
'tO: Chairman and Members of the Finance and
Administration Committee
FROM: A. Guiler, Town Manager
DATE: January 31, 1978
RE: MUNICIPAL ADMINISTRATION BUILDING
/0 (.V)
For the past few months I have been reviewing the need for a
consolidated municipal administration complex and feel that the
time is rapidly approaching when this municipality must either
lease a new complex, purchase land and build our own building or
purchase land adjacent to the present Town Hall in Bowmanville and
completely renovate the existing building and add an additional
20,000 square feet.
Under our present situation we have been applying band-aid measures
to try and accommodate our growing staff -requirement pressures and
even with the three year lease of the Bell Building, we have only
partially cured the problem.
Committee and Council at this point should consider an alternative
to our present accommodations and to this point, I have estimated
the space requirements we will need.
SQUARE
FEET
Council
Council Chambers 1300
(a) Council Meetings
(b) Public Hearings (O.M.B. etc.)
(c) Public seating capacity for 100 persons
t .,
- 2 -
2) Council Members Lounge and Office Space
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(a) Meeting Room - Members of Council and Public
(b) Small Committee and Staff Meetings
(c) Members of Council - Records, files etc.
3) Committee Room
(a) Meetings of Committees of Council 500
(b) Small public hearings (Assessment
Review Court, Planning functions,
etc.
(c) Public Seating capacity for 25 persons
(d) Kitchen facilities 160
4) Washrooms 2 x 150
5) Mayor's Office
(a) Private Office 300
(b) Secretary and Waiting Room Space 250
6) Town Manager
(a) Private Office 250
(b) Secretary, Waiting room space & files250
7) Clerk's Department
(a)
Private Office - Clerk
220
(b)
Private Office - Deputy Clerk
150
(c)
Secretary Space
140
(d)
General Office
1000
(e)
Switchboard Spcae
100
(f)
Storage, Files, & Library
300
(g)
Vault
250
SQUARE
FEET
350
Me
300
550
500
2160
- 3 -
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SQUARE
FEET
8)
Treasury Department
2970
a) Private Office - Treasurer
220
b) Private Office - Deputy Treasurer
& Tax Collector
150
c) Private Office - Accountant
150
d) Tax & Treasury General Office
1000
e) Accounting Office Space
400
f) Machine Room - Storage
400
g) Data Processing room
400
h) Vault
250
9)
Protective Services Department
700
a) Private Office - By -Law Enforcement
150
b) General Office space
250
c) Parking Meters - repairs and storage
300
10)
Community Services Department
960
a) Private Office - Director
220
b) Private Office - Deputy Director
150
c) Private Office Programme Supervisor
150
d) Secretary space
140
e) General Office Space
300
11)
Planning Department
1370
a) Director of Planning
220
Planner
150
General Office
1000
12)
Washrooms 2 x 150
300
r
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- 4 -
SQUARE
FEET
13)
Public Works
1020
a) Director of Public Works
220
b) Deputy Director of Public Works
150
c) Engineering Technician
150
d) General Office and Storage
500
14)
Building Control
1020
a) Private Office - Director
220
b) Private Office - 2 Building
Inspectors 2 x 100
200
c) Private Office - Plumbing Inspector
100
d) General Office & Storage
500
15)
Basement
4100
a) Mechanical rooms for heating, air
conditioning, telelhone equipment
electrical service, janitor's room
1500
b) Finished storage
1000
c) Unfinished storage
1000
d) Employees Lunch Room
300
e) Washrooms 2 x 150
300
16)
Open Space, Hallways, Stair Wells etc.
2000
20,260
I would point out to the Committee that the space requirements are estimates
only for discussion.
I would recommend that an Ad Hoc Committee be set up by the Finance and
Administration Committee to review the alternatives as set out in the first
paragraph of this report and be given three months to prepare a report for
Committee and Council consideration.