HomeMy WebLinkAboutGG Report 2018-02-12� -N n I # I1' ITI
General Government Committee
Report to Council
Report to Council Meeting of February 26, 2018
Subject: General Government Committee Meeting of Monday, February 12, 2018
Recommendations:
1. Receive for Information
(a) 8.1 Minutes of the Tyrone Community Hall Board dated November
15, 2017 and January 17, 2018
(b) 9.1 Mary Masse, Clerk, Town of Lakeshore — Marijuana Tax
Revenue
(c) CLD -007-18 Appointment to the Newcastle Arena Board
2. Foster Creek North Subdivision Phase 1 B, Newcastle, Plan 40M-2501
'Certificate of Acceptance' and 'Assumption Bylaw', Final Works
Including Roads and Other Related Works
That Report EGD -002-18 be received;
That the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which includes final stage roads and other related
Works, constructed with Plan 40M-2501;
That the By-law attached, as Attachment 2, to Report EGD -002-18 be approved
assuming a certain street within Plan 40M-2501 as a public highway; and
That all interested parties listed in Report EGD -002-18 and any delegations be
advised of Council's decision by the Department.
3. Scott Butler, Policy and Research, Ontario Good Roads Association —
Municipal Class Environmental Assessment Process Reform
That the following Ontario Good Roads Association resolution, regarding Municipal
Class Environmental Assessment Process Reform, be endorsed by the Municipality
of Clarington:
Whereas a coalition of the Municipal Engineers Association (MEA) and the
Residential and Civil Construction Alliance of Ontario have successfully
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Garington
General Government Committee
Report to Council
applied to have a review of the Municipal Class Environmental Assessment
process conducted under Part IV (Section 61) of the Environmental Bill of
Rights Act, 1993 (EBR Act);
And whereas impact studies and public meetings required by the MCEA
process often take two years or more to complete before construction can
commence;
And whereas the MCEA requirements to evaluate alternatives are often not
well aligned with prior or municipal land use planning decisions;
And whereas analysis by the Residential and Civil Construction Alliance of
Ontario (RCCAO) has demonstrated that the time to complete an EA rose
from 19 months to 26.7 months and costs went from an average of $113,300
to $386,500;
And whereas the Auditor General of Ontario has tabled recommendations for
modernizing the MCEA process;
And whereas in spite of written commitments made by the Ministry of the
Environment between 2013-2015, no action has been taken;
And whereas local projects that do not have the necessary approvals could
lose out on the next intake of Build Canada funding;
Therefore be it resolved that the Municipality of Clarington requests that the
Minister of the Environment and Climate Change take immediate steps to
expedite the response process for Part II Orders or Bump -Up requests, as
part of the s.61 review to improve MCEA process times and reduce study
costs;
And further that the Minister of the Environment and Climate Change support
changes to better integrate and harmonize the MCEA process with
processes defined under the Planning Act;
And further that the Minister of the Environment and Climate Change amend
the scope of MCEA reports and studies to reduce duplication with existing
public processes and decisions made under municipal Official Plans and
provincial legislation.
For Council Meeting of February 26, 2018 Page 2
Garington General Government Committee
Report to Council
4• Kathy Weiss, Director of Economic Development and Tourism,
Regional Municipality of Durham, Regarding 2017-2021 Economic
Development Strategy
That the presentation from Kathy Weiss, Director of Economic Development and
Tourism, Regional Municipality of Durham, regarding 2017-2021 Economic
Development Strategy be received with thanks; and
That that copies of reports, noted in Ms. Weiss' delegation, be directed to the
Municipal Clerk.
5• Automatic Aid Agreement - Oshawa Fire Services - Hwy 407
That Report ESD -002-18 be received;
That the Mayor and Clerk be authorized to execute the Automatic Aid Agreement
with Oshawa Fire Services, Attachment 1 to Report ESD -002-18; and
That all interested parties listed in Report ESD -002-18 and any delegations be
advised of Council's decision.
6• Diversity in Clarington
That Report CSD -001-18 be received;
That Council endorse the Terms of Reference for the Diversity Advisory Committee;
That Staff be authorized to advertise to recruit members to the Diversity Advisory
Committee;
That the Council Department Liaison to Community Services, Councillor Hooper, be
appointed as the Council Representative to the Diversity Advisory Committee; and
That all interested parties listed in Report CSD -001-18 and any delegations be
advised of Council's decision.
For Council Meeting of February 26, 2018 Page 3
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General Government Committee
Report to Council
Garnet B. Rickard Recreation Complex — Pad A Arena Floor and Roof
Rehabilitation
That Report COD -004-18 be received;
That Ball Construction Inc. with a revised total bid amount of $990,730.00 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2018-2 be awarded the contract for the replacement of
the arena floor of Pad A at Garnet B. Rickard Recreation Complex as required by
the Community Services Department;
That the funds required for this project in the amount of $990,730.46 (Net HST
Rebate) be funded by the Municipality as follows:
RRC- Capital Improvements (2017) 110-42-421-84256-7401 $990,730.46
With $947,140.00 from the debenture proceeds and the additional funding required
due to the shortfall of $43,590.00 being funded from the Community Services
Capital Reserve Fund (518); and
That all interested parties listed in Report COD -004-18 and any delegations be
advised of Council's decision regarding the award by the Corporate Services
Department.
Sidewalk Side Drop Repairs
That Report COD -003-18 be received;
That Gray's Landscaping and Snow Removal Inc., with an annual bid in the amount
of $76,196.91 (Net of HST), being the low, compliant bidder meeting all terms,
conditions and specifications of CL2017-42 for Sidewalk Side Drop Repairs be
awarded the contract for an initial two year term, as required by the Engineering
Department and the Operations Department;
That, pending satisfactory performance, the Purchasing Manager be given the
authority to extend the contract for this service for up to two additional one year
terms;
That funds required for this project in the amount of $83,684.81 (Net of HST) which
includes construction cost of $76,196.91 (Net of HST) and other related costs such
as consulting, inspection and contingency of $7,487.90 (Net of HST) be drawn from
the following accounts:
For Council Meeting of February 26, 2018 Page 4
Ciarftwu General Government Committee
Report to Council
Self -Insured Losses Reserve 100 -X -X -X-2902 $56,169.85
Operations Sidewalk Replacement
Engineering Sidewalk Replacement
(2018) 100-36-380-10733-7112
$13,757.48
(2018) 110-32-331-83215-7401
$13,757.48
That all interested parties listed in Report COD -003-18 and any delegations be
advised by the Corporate Services Department of Council's decision regarding the
award.
9• Community Event Sponsorship Program
Whereas the Municipality of Clarington's Community Event Sponsorship Program is
in place to assist individuals and organization to provide opportunities for hosting
special events that promote community engagement;
And whereas the Community Event Sponsorship Program may provide funding for
community special events to a maximum of $2,000 per successful application;
And whereas the application period for events occurring January 1 to June 30,
2018 closed October 1, 2017;
And whereas the submitted application were considered by Council on
November 6, 2017;
And whereas the Community Event Sponsorship Program has an annual budget of
$35,000, of which the funds are divided between two application intake periods at
$17,000 each;
And whereas $11,820 was awarded to events through the first intake period, the
remaining $5,680 would traditionally be made available to applications received
through the second intake period, less the $2,000 set aside for Carleton and Sherri
Plumber's Neighbourhood party at Pearce Park to be held June 23, 2018; leaving a
balance of $3,680;
Now therefore be it resolved that $2,000 from the remaining the 2018 first intake
funds be awarded to the event of being coordinated by Sandy Cochrane in aid of
Ovarian Cancer Research and Outreach for a sponsorship of the fundraiser In the
Face of Angel Golf for Ovarian Cancer on May 27, 2018 at Pebblestone Golf
Course, Courtice.
For Council Meeting of February 26, 2018 Page 5
Ciarftwu General Government Committee
Report to Council
10. Newtonville Hall
Whereas the Newtonville Hall is in need of a new commercial dishwasher to
continue their successful operations; and
Whereas the hall volunteer board is understanding of fiscal responsibility and would
like to cover the cost themselves but don't have the financial capacity to do so
upfront;
Now therefore be it resolved that the Newtonville Hall volunteer board be granted a
three year interest free loan from the municipality in the amount of the total cost of
the dishwasher plus related delivery and installation costs with annual repayments
arranged through the Finance Department and;
That the dishwasher be purchased through the Purchasing Department, under the
direction of the Operations Department, so as to get the best price available.
For Council Meeting of February 26, 2018 Page 6