HomeMy WebLinkAbout2018-02-12Clarington
General Government Committee
Minutes
February 12, 2018
If this information is required in an alternate accessible format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Minutes of a meeting of the General Government Committee held on Monday,
February 12, 2018 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner and Councillor W. Woo
Regrets: Councillor Uraill
Staff Present: A. Allison, G. Acorn, T.
12:32 PM, N. Taylor, S
J. Gallagher, S. Gray
1 Call to Order
Cannella, F. Horvath, M. Marano left at
McKee arrived at 12:32 PM, G. Weir,
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business — Introduction
Councillor Woo asked that a new business item, regarding Community Event
Sponsorship Program, be added to the New Business — Consideration section of the
agenda.
Councillor Partner asked that a new business item, regarding Newtonville Hall, be
added to the New Business — Consideration section of the agenda.
3 Adopt the Agenda
Resolution #GG -110-18
Moved by Councillor Cooke, seconded by Councillor Hooper
That the Agenda be adopted as presented, with the addition of the new business item
regarding Community Event Sponsorship Program and Newtonville Hall.
Carried
4 Declaration of Interest
Councillor Partner declared a direct interest in New Business Item regarding the
Community Event Sponsorship Program.
- 1 -
Clarington
5 Announcements
General Government Committee
Minutes
February 12, 2018
Members of Committee announced upcoming community events and matters of
community interest.
6 Adoption of Minutes of Previous Meeting
Resolution #GG -111-18
Moved by Councillor Hooper, seconded by Councillor Woo
That the minutes of the regular meeting of the General Government Committee meeting
held on January 22, 2018, and the Special General Government Committee meetings
held on January 26, 2018 and January 29, 2018, be approved.
7 Carried Delegations
7.1 Dr. Lynn Stilwell, Wilmot Creek Homeowners Association, Regarding Report
EGD -004-18 Bennett Road and Cobbledick Road Grade Level Crossings Train
Whistle Cessation Study
Dr. Lynn Stilwell, President, Wilmot Creek Homeowners Association (WCHA), was
present regarding Report EGD -004-18, Bennett Road and Cobbledick Road Grade
Level Crossings Train Whistle Cessation Study. Dr. Stilwell stated that it has been eight
months since Council approved the two safety studies. She explained that the
consultants determined that the two railway crossings qualify for whistle cessation
by-laws subject to upgrades. Dr. Stilwell stated that the upgrades outlined in the Report
should be implemented regardless of the passing of a cessation by-law. She mentioned
that the federal government provides funding for railway crossing upgrades to improve
safety. Dr. Stilwell explained that the majority of the safety upgrades could be covered
by the developer and that the upgrades could be accomplished with little cost to the tax
payers. She continued by advising the Committee that research shows there was a
decrease in railway crossing accidents when other safety measures were put in place.
Dr. Stilwell added that this has led to many municipalities introducing whistle cessation
by-laws. She advised the Committee that the negative impacts of noise pollution on the
Wilmot Creek residents health need to be considered. Dr. Stilwell explained the she is
concerned that the number of freight and VIA trains continuing to increase and will
continue to increase in the coming years. She stated that the WCHA is seeking a total
cessation at the Bennett Road and Cobbledick Road railway crossings as no noise
mitigation strategies that have proven to be effective. Dr. Stilwell concluded by asking
the Committee to stop the train whistle health hazard affecting the WCHA residents.
-2-
Clarington
Alter the Agenda
Resolution #GG -112-18
General Government Committee
Minutes
Moved by Councillor Neal, seconded by Councillor Cooke
February 12, 2018
That the Agenda be altered to consider Report EGD -001-18, Bennett Road and
Cobbledick Road Grade Level Crossings Train Whistle Cessation Study, at this time.
Carried
Councillor Woo chaired this portion of the meeting.
11.2 EGD -004-18 Bennett Road and Cobbledick Road Grade Level Crossings
Train Whistle Cessation Study
Resolution #GG -113-18
Moved by Councillor Neal, seconded by Councillor Cooke
That Report EGD -004-18, regarding the Bennett Road and Cobbledick Road Grade
Level Crossings Train Whistle Cessation Study be referred to staff to report back to a
General Government Committee meeting, with a report on any cost contributions by
developers and the federal government on train safety measures for the Bennett Road
and Cobbledick Road Crossings.
Motion Lost
Later in the meeting
(See following motion)
Suspend the Rules
Resolution #GG -114-18
Moved by Mayor Foster, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -113-18 a second time.
Carried
-3-
Clar-ington- General Government Committee
Minutes
February 12, 2018
The foregoinq Resolution #GG -113-18 was then put to a recorded vote and lost.
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
X
Councillor Partner
X
X
Councillor Traill
X
Councillor Woo
X
X
Councillor Cooke
X
Councillor Hooper
X
X
Mayor Foster
X
X
Resolution #GG -115-18
Moved by Mayor Foster, seconded by Councillor Partner
That Report EGD -004-18 be received;
That the request for whistle cessation at the Bennett Road and Cobbledick Road Level
Crossings be formally denied; and
That all interested parties listed in Report EGD -004-18 and any delegations be advised
of Council's decision.
Motion lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
Clarington General Government Committee
Minutes
February 12, 2018
Resolution #GG -116-18
Moved by Councillor Neal, seconded by Mayor Foster
That Report EGD -004-18 be tabled to the Council meeting of February 26, 2018
Carried on the followina recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
Alter the Agenda
Resolution #GG -117-18
Moved by Mayor Foster, seconded by Councillor Hooper
That the Agenda be altered to consider Report EGD -002-18, Foster Creek North
Subdivision Phase 1 B, Newcastle, Plan 40M-2501 'Certificate of Acceptance' and
'Assumption Bylaw', Final Works Including Roads and Other Related Works, at this
time.
Carried
11.1 EGD -002-18 Foster Creek North Subdivision Phase 1 B, Newcastle, Plan
40M-2501 'Certificate of Acceptance' and 'Assumption Bylaw', Final Works
Including Roads and Other Related Works
Resolution #GG -118-18
Moved by Mayor Foster, seconded by Councillor Hooper
That Report EGD -002-18 be received;
That the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which includes final stage roads and other related
Works, constructed with Plan 40M-2501;
That the By-law attached, as Attachment 2, to Report EGD -002-18 be approved
assuming a certain street within Plan 40M-2501 as a public highway; and
-5-
Clar-ington-
General Government Committee
Minutes
February 12, 2018
That all interested parties listed in Report EGD -002-18 and any delegations be advised
of Council's decision by the Department.
Carried later in the meeting
(See following motion)
Recess
Resolution #GG -119-18
Moved by Councillor Neal, seconded by Mayor Foster
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:18 AM with Councillor Woo in the Chair.
After further discussion, Resolution #GG -118-18 was put to a vote and carried.
Mayor Foster chaired this portion of the meeting.
8 Communications - Receive for Information
8.1 Minutes of the Tyrone Community Hall Board dated November 15, 2017 and
January 17, 2018
Resolution #GG -120-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the Communication Items 8.1 be received for information.
Carried
9 Communications — Direction
9.1 Mary Masse, Clerk, Town of Lakeshore — Marijuana Tax Revenue
Resolution #GG -121-18
Moved by Councillor Neal, seconded by Councillor Cooke
That Communication Item 9.1 be received for information.
Carried
M
Clarington-General
Government Committee
Minutes
February 12, 2018
9.2 Scott Butler, Policy and Research, Ontario Good Roads Association — Municipal
Class Environmental Assessment Process Reform
Resolution #GG -122-18
Moved by Councillor Neal, seconded by Councillor Partner
That the following Ontario Good Roads Association resolution, regarding Municipal
Class Environmental Assessment Process Reform, be endorsed by the Municipality of
Clarington:
Whereas a coalition of the Municipal Engineers Association (MEA) and the
Residential and Civil Construction Alliance of Ontario have successfully applied
to have a review of the Municipal Class Environmental Assessment process
conducted under Part IV (Section 61) of the Environmental Bill of Rights Act,
1993 (EBR Act);
And whereas impact studies and public meetings required by the MCEA process
often take two years or more to complete before construction can commence;
And whereas the MCEA requirements to evaluate alternatives are often not well
aligned with prior or municipal land use planning decisions;
And whereas analysis by the Residential and Civil Construction Alliance of
Ontario (RCCAO) has demonstrated that the time to complete an EA rose from
19 months to 26.7 months and costs went from an average of $113,300 to
$386,500;
And whereas the Auditor General of Ontario has tabled recommendations for
modernizing the MCEA process;
And whereas in spite of written commitments made by the Ministry of the
Environment between 2013-2015, no action has been taken;
And whereas local projects that do not have the necessary approvals could lose
out on the next intake of Build Canada funding;
Therefore be it resolved that Municipality of Clarington requests that the Minister
of the Environment and Climate Change take immediate steps to expedite the
response process for Part II Orders or Bump -Up requests, as part of the s.61
review to improve MCEA process times and reduce study costs;
And further that the Minister of the Environment and Climate Change support
changes to better integrate and harmonize the MCEA process with processes
defined under the Planning Act;
-7-
Clariiw-n
General Government Committee
Minutes
February 12, 2018
And further that the Minister of the Environment and Climate Change amend the
scope of MCEA reports and studies to reduce duplication with existing public
processes and decisions made under municipal Official Plans and provincial
legislation.
Carried
10 Presentations
10.1 Kathy Weiss, Director of Economic Development and Tourism, Regional
Municipality of Durham, Regarding 2017-2021 Economic Development Strategy
Kathy Weiss, Director of Economic Development and Tourism, Regional Municipality of
Durham, was present regarding the 2017-2021 Economic Development Strategy. Ms.
Weiss outlined the key components of the project for the Committee. She described
the process and explained that the strategy and action plans will be a collaborative
approach. Ms. Weiss outlined the six sector strengths: agri-business, tourism,
manufacturing, innovative technology, health sciences and energy environment
engineering. She provide the Committee with an updated of the sector growth from
2010 to 2015. Ms. Weiss stated that the Foreign Direct Investor (FDI) strategy is
currently under review. She explained the economic development drivers in Durham
Region. Ms. Weiss stated that the challenges for this project include: absence of
baseline information and data, employment opportunities and job growth needed, and
limited accessibility in some areas of the Region. She advised the Committee that the
programs are the fundamental goals of economic development activity and include
seven program areas. Ms. Weiss stated that there are currently 37 new action plans
and 47 ongoing action plans. She provided the Committee with an update on the
investment ready employment land inventory and business competitive assessment.
She concluded by thanking the Committee and answering questions.
Suspend the Rules
Resolution #GG -123-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the Rules of Procedure be suspended to extended the meeting until 12:30 PM.
Carried
Clarington General Government Committee
Minutes
February 12, 2018
Resolution #GG -124-18
Moved by Councillor Partner, seconded by Councillor Hooper
That the presentation from Kathy Weiss, Director of Economic Development and
Tourism, Regional Municipality of Durham, was present regarding 2017-2021 Economic
Development Strategy be received with thanks; and
Carried
11 Engineering Services Department
11.1 EGD -002-18 Foster Creek North Subdivision Phase 1 B, Newcastle, Plan
40M-2501 'Certificate of Acceptance' and 'Assumption Bylaw', Final Works
Including Roads and Other Related Works
Report EGD -002-18, Foster Creek North Subdivision Phase 1 B, Newcastle, Plan 40M-
2501 'Certificate of Acceptance' and 'Assumption Bylaw', Final Works Including Roads
and Other Related Works, was considered earlier in the meeting following the
delegation portion of the agenda.
11.2 EGD -004-18 Bennett Road and Cobbledick Road Grade Level Crossings
Train Whistle Cessation Study
Report EGD -004-18, Bennett Road and Cobbledick Road Grade Level Crossings Train
Whistle Cessation Study was considered earlier in the meeting.
12 Operations Department
No Reports for this section of the Agenda.
Councillor Cooke chaired this portion of the meeting.
13 Emergency and Fire Services Department
13.1 ESD -002-18 Automatic Aid Agreement - Oshawa Fire Services - Hwy 407
Resolution #GG -125-18
Moved by Councillor Partner, seconded by Mayor Foster
That Report ESD -002-18 be received;
That the Mayor and Clerk be authorized to execute the Automatic Aid Agreement with
Oshawa Fire Services, Attachment 1 to Report ESD -002-18; and
Clarington
General Government Committee
Minutes
February 12, 2018
That all interested parties listed in Report ESD -002-18 and any delegations be advised
of Council's decision.
Carried
Councillor Hooper chaired this portion of the meeting.
14 Community Services Department
14.1 CSD -001-18 Diversity in Clarington
Resolution #GG -126-18
Moved by Councillor Woo, seconded by Councillor Partner
That Report CSD -001-18 be received;
That Council endorse the Terms of Reference for the Diversity Advisory Committee;
That Staff be authorized to advertise to recruit members to the Diversity Advisory
Committee;
That the Council Department Liaison to Community Services, Councillor Hooper, be
appointed as the Council Representative to the Diversity Advisory Committee; and
That all interested parties listed in Report CSD -001-18 and any delegations be advised
of Council's decision.
Carried
Mayor Foster chaired this portion of the meeting.
15 Municipal Clerk's Department
Resolution #GG -127-18
Moved by Councillor Neal, seconded by Councillor Partner
That Reports CLD -007-18, COD -003-18 and COD -004-18, be received on consent with
the exception of Report COD -003-18.
Carried
15.1 CLD -007-18 Appointment to the Newcastle Arena Board
That Report CLD -007-18 be received for information.
-10-
Clar-ington General Government Committee
Minutes
February 12, 2018
16.2 COD -004-18 Garnet B. Rickard Recreation Complex — Pad A Arena
Floor and Roof Rehabilitation
That Report COD -004-18 be received;
That Ball Construction Inc. with a revised total bid amount of $990,730.00
(Net HST Rebate) being the lowest compliant bidder meeting all terms,
conditions and specifications of Tender CL2018-2 be awarded the contract
for the replacement of the arena floor of Pad A at Garnet B. Rickard
Recreation Complex as required by the Community Services Department;
That the funds required for this project in the amount of $990,730.46 (Net
HST Rebate) be funded by the Municipality as follows:
RRC- Capital Improvements (2017) 110-42-421-84256-7401
$990,730.46
With $947,140.00 from the debenture proceeds and the additional funding
required due to the shortfall of $43,590.00 being funded from the
Community Services Capital Reserve Fund (518); and
That all interested parties listed in Report COD -004-18 and any
delegations be advised of Council's decision regarding the award by the
Corporate Services Department.
16 Corporate Services Department
16.1 COD -003-18 Sidewalk Side Drop Repairs
Resolution #GG -128-18
Moved by Councillor Woo, seconded by Councillor Cooke
That Report COD -003-18 be received;
That Gray's Landscaping and Snow Removal Inc., with an annual bid in the amount of
$76,196.91 (Net of HST), being the low, compliant bidder meeting all terms, conditions
and specifications of CL2017-42 for Sidewalk Side Drop Repairs be awarded the
contract for an initial two year term, as required by the Engineering Department and the
Operations Department;
That, pending satisfactory performance, the Purchasing Manager be given the authority
to extend the contract for this service for up to two additional one year terms;
- 11 -
Clarington General Government Committee
Minutes
February 12, 2018
That funds required for this project in the amount of $83,684.81 (Net of HST) which
includes construction cost of $76,196.91 (Net of HST) and other related costs such as
consulting, inspection and contingency of $7,487.90 (Net of HST) be drawn from the
following accounts:
Self -Insured Losses Reserve 100 -X -X -X-2902 $56,169.85
Operations Sidewalk Replacement (2018) 100-36-380-10733-7112 $13,757.48
Engineering Sidewalk Replacement (2018) 110-32-331-83215-7401 $13,757.48
That all interested parties listed in Report COD -003-18 and any delegations be advised
by the Corporate Services Department of Council's decision regarding the award.
Carried
16.2 COD -004-18 Garnet B. Rickard Recreation Complex — Pad A Arena Floor
and Roof Rehabilitation
Report COD -004-18, Garnet B. Rickard Recreation Complex — Pad A Arena Floor and
Roof Rehabilitation was considered earlier in the meeting during the Municipal Clerk's
Reports portion of the agenda.
17 Finance Department
No Reports for this section of the Agenda.
18 Solicitor's Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
No Reports for this section of the Agenda.
20 New Business — Consideration
20.1 Community Event Sponsorship Program
Councillor Partner declared a direct interest in the New Business Item regarding the
Community Event Sponsorship Program as the "In the Face of an Angel" Golf for
Ovarian Cancer which is in memory of her mother and all proceeds are donated in her
memory for outreach and research to Ovarian Cancer Canada. Councillor Partner left
the room and refrained from discussion and voting on this matter.
-12-
Clarington General Government Committee
Minutes
February 12, 2018
Resolution #GG -129-18
Moved by Councillor Woo, seconded by Councillor Hooper
Whereas the Municipality of Clarington's Community Event Sponsorship Program is in
place to assist individuals and organization to provide opportunities for hosting special
events that promote community engagement;
And whereas the Community Event Sponsorship Program may provide funding for
community special events to a maximum of $2,000 per successful application;
And whereas the application period for events occurring January 1 to June 30, 2018
closed October 1, 2017;
And whereas the submitted application were considered by Council on November 6,
2017;
And whereas the Community Event Sponsorship Program has an annual budget of
$35,000, of which the funds are divided between two application intake periods at
$17,000 each;
And whereas $11,820 was awarded to events through the first intake period, the
remaining $5,680 would traditionally be made available to applications received through
the second intake period, less the $2,000 set aside for Carleton and Sherri Plumber's
Neighbourhood party at Pearce Park to be held June 23, 2018; leaving a balance of
$3,680;
Now therefore be it resolved that $2,000 from the remaining the 2018 first intake funds
be awarded to the event of being coordinated by Sandy Cochrane in aid of Ovarian
Cancer Research and Outreach for a sponsorship of the fundraiser In the Face of Angel
Golf for Ovarian Cancer on May 27, 2018 at Pebblestone Golf Course, Courtice.
Carried
Councillor Partner returned to the meeting.
20.2 Newtonville Hall
Resolution #GG -130-18
Moved by Councillor Partner, seconded by Councillor Woo
Whereas the Newtonville Hall is in need of a new commercial dishwasher to continue
their successful operations; and
Whereas the hall volunteer board is understanding of fiscal responsibility and would like
to cover the cost themselves but don't have the financial capacity to do so upfront;
-13-
General Government Committee
Minutes
February 12, 2018
Now therefore be it resolved that the Newtonville Hall volunteer board be granted a
three year interest free loan from the municipality in the amount of the total cost of the
dishwasher plus related delivery and installation costs with annual repayments arranged
through the Finance Department and,
That the dishwasher be purchased through the Purchasing Department, under the
direction of the Operations Department, so as to get the best price available.
Carried
Suspend the Rules
Resolution #GG -131-18
Moved by Councillor Partner, seconded by Councillor Woo
That the Rules of Procedure be suspended to extend the meeting for an additional
fifteen minutes to 12:45 PM.
Carried
21 Unfinished Business
22 Confidential Reports
There were no items considered under this section of the Agenda.
23 Adjournment
Resolution #GG -132-18
Moved by Councillor Partner, seconded by Councillor
Neal That the meeting adjourn at 12:43 PM.
Carried
Mayor
-14-